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Home My WebLink About05012012 Planning & Zoning Minutes City of Seward, Alaska Planning Commission Minutes May 1, 2012 Volume 6, Page 4 8 0 r.. Call to Order The May 1, 2012 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Roach'. Opening Ceremony Commissioner Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Dale Butts Cindy Ecklund Tena Morgan comprising a quorum of the Commission; and Donna Glenz, City Planner Dwayne Atwood, Planning Technician City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • The Seward Highway at the Trial River Bridge was scheduled to be closed nightly from 10 p.m. through 6 a.m. from May 7 through May 10. • The Resurrection Bay Conservation Alliance had been working with the City of Seward to restore the bank vegetation along lower Scheffler Creek. • Two proposed City Code changes and a proposed rezone action had been moved forward to City Council and would be introduced on May 14. • Two ordinances relating to three tax foreclosure parcels were slated to go before City Council for introduction on May 14. One parcel was in the Crawford Subdivision in the Resurrection River area, and two parcels were along First Avenue between Madison and Monroe streets. • Staff worked with the Seward Bear Creek Flood Service Area to complete a public mailing of floodplain development information. • The last regularly scheduled local visit by Social Security Administration representatives was slated for June. • A joint work session with City Council was scheduled for May 14 to formulate .. recommendations regarding Alaska Public Offices Commission financial reporting requirements for local officials. City of Seward, Alaska Planning Commission Minutes May 1, 2012 Volume 6, Page 4 81 4 , • Administration requested that New Business item (C.) be added to the May 1 meeting agenda to set the topic for the May 15, 2012 Planning & Zoning work session. Commissioner Morgan asked Administration who owned the First Avenue properties that were in tax foreclosure and why they were being acquired. Glenz said the properties were owned by the Goresen Estate, but had become derelict and would be cleaned up by the City of Seward. Commissioner Butts asked if anyone had expressed interest in acquiring or developing the Goresen Estate properties. Glenz said the action was being driven by the Kenai Peninsula Borough tax foreclosure process, and the City of Seward can decide whether to acquire the parcels. Roach' asked if the property would ultimately be sold at fair market value. Glenz said the Goresen Estate properties would go out for public bid, once they had been cleaned up. The City could recover costs at that time, Glenz said. Other Reports, Announcements & Presentations — None j Citizens' Comments on any subject except those items scheduled for Public Hearing — None Approval of Agenda and Consent Agenda Motion (Ecklund/Morgan) Approve the Agenda and the Consent Agenda Motion (Morgan/Butts) Add Item C. under New Business, setting the May 15, 2012 Planning & Zoning Commission Regular Wbrk Session topic Motion Passed Unanimous Main Motion Passed Unanimous The following items were approved on the Consent Agenda: April 3, 2012 Regular Meeting Minutes Unfinished Business 1tsUts requiting a Public Hearing — None aid New Business Items requiring a Public Hearing — None City of Seward, Alaska Planning Commission Minutes May 1, 2012 Volume 6, Page 4 8 2 Unfinished Business — None New Business -- Resolution 2012 -07 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council approval of the Planning and Zoning Commission priorities from April 2012 to April 2013 Glenz noted there was a March 28, 2012 joint work session with City Council to establish the priorities and recommended approval of the resolution. Motion (Ecklund/Morgan) Approve Resolution 2012 -07 Motion Passed Unanimous Discussion and direction on the May 15 regular work session topic Glenz apologized for overlooking the work session topic on the agenda. Glenz suggested the Commission poll members to make sure a quorum was available, and also suggested the topic include further review of the Title 15, Parking Code and initial review of the Municipal Lands Management Plan. Motion (Ecklund/Morgan) Set further review of Title 15, Parking Code, followed by the Municipal Lands Management Plan, as the topics for the May 15 regular work session Following a poll of the Commission for May 15, 2012 the Commission supported the suggested topics. Motion Passed Unanimous Informational Items and Reports (No action required) May 14 Alaska Public Offices Commission Work Session with Council 2012 Planning and Zoning Meeting / Work Session Schedule FEMA Region X April, 2012 Newsletter Seward Highway Bridge Repair Notice Low Commission Comments City of Seward, Alaska Planning Commission Minutes May 1, 2012 volume 6, Page 4 8 3 Butts thanked City staff for working with local developers and business people, helping to mad foster a spirit of cooperation. Morgan noted there should be a continued effort to recruit more Commissioners to fill vacancies. Ecklund said the May 1 meeting agenda included no crucial items and suggested future meetings be canceled or postponed if there are no significant items or issues to address. Roach' commented that it would be good to promote the Commission and publicize some Planning & Zoning issues to create more public awareness. Citizens' Comments — None Commission and Administration Response to Citizens' Comments — Glenz asked the Commission for direction regarding the effort to provide more public education. Roach' said the continued effort to place public announcements in the local newspapers and online would be beneficial. The publicizing of issues and topics could help to generate a community conversation. Glenz addressed Ecklund's concern about holding a meeting despite having few items for the agenda. Glenz said she thought it was prudent to hold the regularly scheduled meeting, given the numerous meeting cancellations that occurred during the winter. The public had expressed concerns about the Commission's ability to meet in a timely fashion to conduct business. Commissioners agreed that additional recruitment of members was needed to fill vacancies, making it easier to establish a quorum when needed. Adjournment Mee . g adjourned at :32 p ,,A / 0 , 1 ` ayne �� wood, � Sandie Roach' Pl. ing Technician 3''�a�, Chair a r: (City Seal) Le4';,4k,t£i' "Ned " r t if c a 1 s = ° s - q Q` to d ., 4 r C i O O F , �\ %4