HomeMy WebLinkAboutRes2012-067 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AN AMENDMENT TO THE VESSEL WASH
DOWN AND WASTEWATER RECYCLING FACILITY DESIGN
CONTRACT WITH PND ENGINEERS AND APPROPRIATING FUNDS
WHEREAS, in January 2012, the City accepted grant funds in order to design a new vessel
wash down facility at the Seward Marine Industrial Center; and
WHEREAS, in March 2012, the City contracted with PND Engineers to design the new
facility; and
WHEREAS, the original contract did not anticipate the design of a year -round heated
facility; and
WHEREAS, it now appears that the design of a year -round heated facility would be in the
City's best interest.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The engineering design contract is hereby amended to increase the scope of work
to design a heated, year -round facility.
Section 2. The engineering design contract is hereby amended to increase the budget in the
amount of $31,277.
Section 3. An amount of $$1904.50 of harbor reserve fund no. 402 - 0000 - 3071 -0278 be
transferred and appropriated to wash down fund account no. 278 - 0000 - 3070 -0402.
Section 4. The City Manager is authorized to execute the necessary documents.
Section 5. This resolution shall take effect immediately.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -067
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PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 13th day of
August, 2012.
THE CITY OF SEWARD, ALASKA
1
David Seaway , ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Terry, Seaward
NOES: Casagranda
ABSENT: None
ABSTAIN: None
ATTEST:
•hanna KinnrMC
ity Clerk
(City Seal)
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Agenda Statement
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Meeting Date: August 13, 2012 � to
To: City Council
41 4A - S - 0
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Through: City Manager Jim Hunt
From: Harbormaster Mack Funk
Agenda Item: Amending the Wash Down pad contract with PND Engineers
BACKGROUND & JUSTIFICATION: In 2009, the City Administration applied for grant funds to
design and construct a vessel wash down pad at the Seward Marine Industrial Center (SMIC). The
proposed system included a heated pressure washer, but not a heated concrete slab or the mechanical
and electrical gear to allow year -round use. It appears that this decision was driven by cost. The
City's engineer estimated that a fully heated system will cost approximately $1.3 Million more than a
non - heated system.
In January 2012, the City Council accepted grant funds and later approved an engineering
design contract. (It is expected that a construction grant will be approved this fall for construction in
2013). Neither the design contract nor the expected grant includes the heating system to allow year -
round use. With the planned expansion at SMIC, the Administration believes that designing the
complete system, to include heating, for future incorporation into the facility as funds become
available and for year -round use, would make the most sense.
About 60 vessels are currently hauled out with the 250 ton lift at SMIC each year, with the
busiest seasons in the spring and fall. We expect that number to increase and the time frame to
expand into the colder months as the SMIC improvements associated with the Coastal Villages
project moves advances. The wash down pad will be used to clean the bottoms of vessels when they
are hauled out and the wastewater will be recycled.
After negotiating with the engineering firm, the estimate to design the complete system is
$91,629.50. The engineering firm is working under time and materials basis, so it is now proposed
that the estimate be utilized as a not -to- exceed amount. This requires a change order of $31,277
beyond the approved contract amount ($60,352.50) and extra appropriations in the amount of
$1904.50 from harbor reserve funds.
INTENT: To design a wash down system with the most operational flexibility for year -round use.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): Continue to support,
1. promote, enhance and develop harbor facilities to accommodate X
Seward's growing demand for marine transport facilities. (page 35).
2 Strategic Plan (document source here): "...jobs that promote a higher X
standard of living." (page 3)
3. Other (list): X
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FISCAL NOTE: Appropriate and transfer $ from harbor reserve fund no. 4 02 - 0000 - 3071 -0278 to
wash down fund 27 8 -0000- 3070 -0402.
Approved by Finance Department: , / � / if #
ATTORNEY REVIEW: Yes No N
RECOMMENDATION: City Council approve Resolution 2012 -0 authorizing an amendment to
the vessel wash down and wastewater recycling facility design contract with PND engineers and
appropriating funds.