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HomeMy WebLinkAboutRes2012-073 Sponsored by: Hunt ,, CITY OF SEWARD, ALASKA RESOLUTION 2012 -073 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING AN OVERALL PROJECT BUDGET AND AUTHORIZING REVISIONS FOR THE SEWARD COMMUNITY LIBRARY MUSEUM PROJECT, AND AUTHORIZING CHANGE ORDER NO. 4 FOR $263,493.17 TO THE CONSTRUCTION CONTRACT WITH PCL CONSTRUCTION SERVICES INC. WHEREAS, the City of Seward is building a new library /museum; and WHEREAS, the Seward Community Library & Museum Building Committee brought forward a total project cost of not more than $10,000,000 for the new building; and WHEREAS, previous resolutions have been passed obligating the City of Seward to various contracts for the Seward Community Library Museum and it would benefit the City of Seward to clarify the funding sources and expense categories in an overall budget for the project; and WHEREAS, the proposed total project budget of $9,976,227.52, including previous revisions and contract amendments and the subject change order of this resolution, consists of: ... Building Construction in the amount of $7,908,580.17; Design and Construction Administration in the amount of $1,067,532; Project Management in the amount of $398,000; Special Inspections in the amount of $33,635.00; Geotechnical Investigation in the amount of $9,005; Reimbursable Expense in the amount of $20,000; Museum Exhibit Space in the amount of $60,000; Building Furniture, Fixture and Equipment in the amount of $30,000; Moving Expense in the amount of $20,000; Transformer in the amount of $64,000; and Project Contingency in the amount of $365,475.35; and WHEREAS, the City of Seward has received funding commitments in the amount of $9,976,227.52 including: State grant funds in the amount of $4.7 million; City of Seward bond proceeds in the amount of $3,725,147.73; Rasmusson Foundation grant in the amount of $500,000; NEH grant in the amount of $500,000; fundraising commitments from the Seward Community Library Museum Building Committee in the amount of $500,000; building rent in the amount of $26,079.79; and donations for the Sue Kaanta Trust in the amount of $25,000; and WHEREAS, the City of Seward entered into a Contract with PCL on October 25, 2010 via Resolution 2010 -098 in the amount of $42,900; and WHEREAS, the City of Seward Amended the Contract via Resolution 2011 -103 in the amount of $7,399,999 by Amendment No. 1 and by $102,158 by Amendment No. 2 (Change Order No. 1), and the Contract was further Amended by Change Order No. 2 in the amount of CITY OF SEWARD, ALASKA RESOLUTION 2012 -073 $9,362 and Change Order No. 3 in the amount of $22,412, establishing the current Contract amount of $7,576,831; and WHEREAS, additional changes include: Library Shelving in the amount of $88,243.08; Fire Hydrant line extension across Adams Street in the amount of $14,457.22; Furniture, Fixtures and Equipment in the amount of $81,482.37; Museum Exhibit Space build out including flooring, diagonal walls and painting in the amount of $44,212.11; and other smaller unforeseen changes in the amount of $35,098.39 as detailed in the attached contract amendment are necessary to move the project towards completion, and together these changes represent Change Order No. 4 to the contract in the amount of $263,493.17. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. A project budget in the amount of $9,976,227.52 is hereby established including: Building Construction by PCL in the amount of $7,908,580.17; Design and Construction Administration in the amount of $1,067,532; Project Management in the amount of $398,000; Special Inspections in the amount of $33,635.00; Geotechnical Investigation in the amount of $9,005; Reimbursable Expense in the amount of $20,000; Museum Exhibit Space in the amount of $60,000; Building Furniture, Fixture and Equipment in the amount of $30,000; Moving Expense in the amount of $20,000; Transformer in the amount of $64,000; and Project Contingency in the amount of $365,475.35. Section 2. The City Manager is hereby authorized to proceed with Change Order No. 4 in the amount of $263,493.17 to the Guaranteed Maximum Price contract with PCL Construction Services, and funding in the amount of $263,493.17 is hereby appropriated from Acct. No. 626- 6260 -5390. Section 4. This resolution will take effect immediately upon adoption. PASSED AND APPROVED by Seward City Council this 10` Day of September, 2012. THE CITY OF SEWARD, ALASKA David Seawar , ayor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None CITY OF SEWARD, ALASKA RESOLUTION 2012 -073 i mam ATTEST: �a2A � J hanna Kinney, CMC ity Clerk (City Seal) A.A. OF S 14,` ` • SEAL iMAi ■/• r • II �. i c'v • • g•• • s• N e � IY•rr i 1 Agenda Statement ii, Meeting Date: August 27, 2012 r To: City Council ittew Through: Jim Hunt, City Manager From: Ron Long, Community Development Director Subject: Establishing a comprehensive budget for the Seward Community Library Museum project authorizing revisions to the budget, and authorizing Change Order #4 to the construction contract with PCL Construction Services, Inc. I BACKGROUND & JUSTIFICATION The City of Seward is building a new library /museum and the Seward Community Library & Museum Building Committee set a total project cost of $10,000,000. Through the course of the project there have been various resolutions passed that obligate funds to the project without a 1 l 1 clear picture of the effect on the Total Project Budget. The Proposed Budget would modify the Current Budget as represented in the following table: C ost Category Current Budget Proposed Budget Difference Building Construction $ 7,576,831.00 $ 7,908,580.17 $ 331,749.17 Design and Construction Administration $ 1,067,532.00 $ 1,067,532.00 $ Project Management $ 398,000.00 $ 398,000.00 $ Special Inspections $ 50,000.00 $ 33,635.00 $ (16,365 00) Geotechnical Investigation $ 20,000.00_ $ 9,005.00 _ $ (10,995.00) Contractor Preconstruction Services $ 42,899.00 $ - $ (42,899.00) Reimbursable Expense $ 20,000.00 $ 20,000.00 $ Exhibit Space $ 100,000.00 $ 60,000.00 $ (40,000.00) Furniture, Fixture and Equipment $ 200,000.00 $ 30,000.00 $ (170,000.00) Moving Expense $ 20,000.00_ $ 20,000.00 $ Electrical Transformer $ 40,000.00 $ 64,000.00 $ 24,000.00 Project Contingency $ 440,965.52 $ 365,475.35 _ $ (75,490.17) Total $ 9,976,227.52 $ 9,976,227.52 $ - The City of Seward has received funding commitments in the amount of $9,976,227.52 as represented in the following table: { Revenue Source State Grant Funding Amount COS Bond Proceeds $ 4,700,000.00 Rasmuson Foundation Grant $ 3,725,147.73 jl NEH Grant $ 500,000.00 Fundraising from SCLM Building Committee $ 500,000.00 Building Rent $ 500,000.00 Sue Kaanta Trust Donations $ 26,079.79 Total Revenue _ $ 25,000.00 $ 9,976,227.52 A working contingency in the amount of $100,000 was previously established in Resolution 2011 -103 to account for unforeseen but necessary modifications to the project scope. $31,774 of the $100,000 was approved by the City Manager in Change Order No 2 s and Change Order No 3 in the amounts of $9,362 and $22,412 respectively. The remaining $68,256 is represented in the proposed budget amendment to Building Construction of $7,908,580.17 and will remain available for use by the City Manager as authorized by the resolution. Resolution 2011 -103 also amended the PCL Contract and established a total GMP of $7,502, 157 following the adoption of Amendment No. 1 in the amount of $7,399,999 and Amendment No. 2 (Change Order No. ) in the amount of $102,158 for more durable stone siding. "I'he Contract was further Amended by Change Order No. 2 in the amount of $9,362 and Change Order No. 3 in the amount of $22,412, thus establishing the current construction contract amount of $7,576,831. ii The Proposed Budget for Building Construction in the amount of $7,908,580.17 increases that line item by $331,749.17 to account for Change Order No. 4 to PCL's Contract. After ii acceptance of Change Order No. 4 for $263,493.17 the only remaining amount in the line item is the $68,256 in contingency that is explained above. Changes that are represented in the "Difference" column in the Proposed Budget Revision Table above include reductions in the budget for: Special Inspections in the amount of $16,365; and Geotechnical Investigation in the amount of $10,995. Other "Difference" column changes are for transfers between budget lines including: Contractor Preconstruction services already included in PCL's GMP Price in the amount of $42,899; Exhibit space monies to account for partial build out of the space that PCL will complete in the amount of $40,000; FF &E for Library shelves and Furniture that will be procured and installed by PCL in the amount of $170,000; and Contingency monies that transfers into the Electrical Transformer line item and Building Construction line item in the amount of $75,490.17. Change Order No. 4 to the PCL Construction Services Contract includes a number of items that benefit the project. These foreseen and unforeseen changes include: Library Shelving in the amount of $88,243.08; Fire Hydrant line extension across Adams Street in the amount of 1 ' ? $14,457.22; Furniture, Fixtures and Equipment in the amount of $81,482.37; Museum Exhibit Space build out including flooring, diagonal walls and painting in the amount of $44,212.11; and I!' other miscellaneous smaller unforeseen changes in the amount of $35,098.39 as listed in the attached Contract Amendment, altogether totaling $263,493.17. CONSISTENCY CHECKLIST: Yes No I N/A r Comprehensive 3.1.2.1 ens e Plan; Page the 9, ection 1.3 Cultural Facilities: Page 19, Support concept, fundraising activities and construction of a new library museum intended to combine, update and expand the programs and services of the Seward Library and Seward X Museum, Page 27, Section 3.7.1.2 Support the design, funding and construction of a new library /museum facility. Strategic Plan: Page 12 and 13, Encourage Cultural Activities, Expand Library Services and Develop Additional Recreational Opportunities: X 1. Other (list): � X FISCAL NOTE: This action moves funding between budget items without increasing the overall budget for the budget. Finance Department: ATTORNEY REVIEW Yes X No RECOMMENDATION Council approve Resolution 2012- ©roEstablishin a comprehensive budget for the Seward Community Library Museum project authorizing revisions to the budget, and authorizing Change Order #4 to the construction contract with PCL Construction Services, Inc. II