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Home My WebLink About12042012 Planning & Zoning Packet Seward Planning & Zoning Commission Regular Meeting Packet r 4 of st / 5/ 4 S., ' jr , ' ) *4'74 r itiop ; ,,, 4 4 - 1 - 1S0 December 4, 2012 City Council Chambers Beginning at 7:00 p.m. Seward Planning & Zoning Commission Regular Meeting December 4, 2012 7:00 p.m. City Council Chambers Sandie Roach' Chair 1. Call to Order Term Expires 02/13 Martha Fleming 2. Opening Ceremony Commissioner Term Expires 02/14 A. Pledge of Allegiance Tena Morgan 3. Roll Call Commissioner Term Expires 02/13 4. Special Reports & Presentations Bixler McClure A. City Administration Report Commissioner Term Expires 02/15 B. Other Reports, Announcements & Presentations Cindy Ecklund Vice Chair 5. Citizens' Comments on any subject except those items Term Expires 02/14 scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 Dale Butts minutes per speaker and 30 minutes total time for this agenda Commissioner item] Term Expires 02/13 6. Approval of Agenda and Consent Agenda. [Approval of Vacant Consent Agenda passes all routine items indicated by asterisk ( *). Commissioner Consent Agenda items are not considered separately unless a Term Expires 02/15 Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Jim Hunt City Manager Ron Long Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician Planning and Zoning Commission Meeting Agenda December 4, 2012 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing — None B. New Business Items requiring a Public Hearing 1. Resolution 2012 -16 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend various portions of Seward City Code Title 15.10.215 Parking Page 3 8. Unfinished Business — None 9. New Business — * A. November 8, 2012 Regular Meeting Minutes Page 11 10. Informational Items and Reports (No action required) - A. FEMA Region X November, 2012 Newsletter Page 15 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual - Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission Meeting Agenda December 4, 2012 2 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2012 -16 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION, OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL AMEND VARIOUS PORTIONS OF SEWARD CITY CODE TITLE 15.10.215 PARKING WHEREAS, the Planning and Zoning Commission has held three (3) public work sessions to update the Parking section of the Seward City Code; and WHEREAS, the public notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Council approve the attached Ordinance 2013- _, amending various portions of Seward City Code, 15.10.215 Parking. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4 day of December 2012. THE CITY OF SEWARD Sandie Roach', Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 3 Sponsored by: Planning and Zoning Commission Introduction Date: Public Hearing Date: Enactment Date: CITY OF SEWARD, ALASKA ORDINANCE 2013 - ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.215 PARKING WHEREAS, over the past year the Planning and Zoning Commission has held numerous public work sessions on Seward City Code (SCC) updates for Title 15; and WHEREAS, the 3/21/2012, 4/24/2012 and the 8/7/2012 public work sessions specifically addressed SCC §15.10.215 Parking; and WHEREAS, the Planning and Zoning Commission wishes to respond to the concerns and requests of the public and promote economic growth; and WHEREAS, it is in the public interest to maintain a city code that reflects community needs; and WHEREAS, on December 4, 2012 the Planning and Zoning Commission held a public hearing and recommended City Council approve the proposed City Code amendments. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code is hereby amended to read as follows: (Striketkroughs = deletions and are bold; Underline = additions and are bold Italic) 15.10.215 Parking (a) Except in the CB and the HC districts, there shall be provided permanently maintained off - street parking for each principal business. a h e c business. It shall be the responsibility of the business owner or marine charter business - operator to provide and maintain said off - street parking in accordance with this chapter continuously during the life of the business : - • • - . - - - - •• eharter-business. (b) For each principal building or use within a principal building, there shall be no less than the number of off - street vehicle parking spaces specified under this section: 4 CITY OF SEWARD, ALASKA ORDINANCE 2013 - Page 2 of 3 Land Use Minimum Number of Parking Spaces Dwellings and Lodges (Note: Remains the same) Institutions and public uses Ste, nag Hospitals, group homes, .. _ : . ,_ • -- _ and other healthcare facilities 1 space per 2 beds at maximum capacity plus 1 space for each employee on duty Dormitories/ Bunkhouses 1 space per 4 residents at maximum capacity Hospitals- (Note: Moved above) .. - , . ,_ , - (Note: the remainder of Institutions and public uses remains the same) Offices (Note: remains the same) Entertainment and Services (Note: remains the same) Commercial Food store, shopping center and mall 1 parking space for each 250 300 square feet of gross floor area but not less than 6 spaces (Note: all others remain the same) (c) Remains the same (d) Minimum dimensions of off - street spaces and aisles. The minimum dimensions of spaces and aisles shall be as follows: (1) Parking spaces shall be at least 8:5 9 feet wide and 18 feet long. (2) The minimum width of traffic aisles providing access to parking lot spaces shall be: Angle of Parking (Degrees) One -Way (feet) Two -Way (feet) Parallel 12 20 30 4 --1 20 21 45 4-3 20 22 60 -1-6 20 23 90 20 20 24 5 CITY OF SEWARD, ALASKA ORDINANCE 2013 - Page 3 of 3 (e) Remains the same (f) Remains the same (g) Street access. All off - street vehicle parking facilities shall be designed with appropriate means of access to street, alley or other right -of -way, and will have adequate maneuvering area. No driveway or curb cuts in any district shall be less than 12 feet or more than 2 35 feet in width. Detailed plans for all curb cuts shall be submitted to the administrative official for approval before a building permit is issued. (h) through (n) and the remainder of SCC §15.10.215 Parking remains the same. Section 2. This ordinance shall take effect ten (10) days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this day of January 2013. THE CITY OF SEWARD, ALASKA David Seaward, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 6 P &Z Agenda Statement ', sew Meeting Date: December 4, 2012 ,, -•;� cJ Through: Ron Long, Assistant City Manager q From: Donna Glenz, Planner o Lorr Agenda Item: Amending Portions of Seward City Code (SSC)15.10.215 Parking BACKGROUND & JUSTIFICATION: In the past 10 months the Planning and Zoning Commission has held numerous public work sessions to review and update the parking section of Title 15 of the City Zoning Code. The Commission held three (3) public work sessions specifically reviewing and amending Title 15.10.215 Parking. The Commission has reviewed and discussed the Seward City Code (SCC) parking section in depth and took into consideration the comments and complaints from the public and staff. Following the review the Commission has recommended very few additions, deletions or changes. Specific additions, deletions or changes are as follows: (Proposed change is indented and the staff explanation follows) 15.10.215 Parking (a) Except in the CB and the HC districts, there shall be provided permanently maintained off - street parking for each principal business. and ea h maarrine chi business. It shall be the responsibility of the business owner : -- . • - - - .. • .. operater to provide and maintain said off - street parking in accordance with this chapter continuously during the life of the business . - • .. . • : _ - .. _ ., - bueiness. The Commission expressed concern that a single business type was being singled out and chose to remove the separate marine charter designation from the parking code. (b) For each principal building or use within a principal building, there shall be no less than the number of off - street vehicle parking spaces specified under this section: 7 Planning and Zoning Agenda Statement Page 2 of 4 Land Use IMinimum Number of Parking Spaces Dwellings and Lodges (Note: Remains the same) Institutions and public uses • Sanitafiums, nursing Hospitals, group homes, and • • - - • - - • = .. - ' ' ' - other aimilaf healthcare facilities 1 space per 2 beds at maximum capacity plus 1 space for each employee on duty Dormitories /Bunkhouses 1 space per 4 residents at maximum capacity Hospitals (Note: Moved above) • • - - - - • ' ' - .. (Note: the remainder of Institutions and public uses remains the same) Offices (Note: remains the same) Entertainment and Services (Note: remains the same) Commercial Food store, shopping center and mall 1 parking space for each 238 300 square feet of gross floor area but not less than 6 spaces (Note: all others remain the same) (note: first & second change) The Commission chose to delete the "Sanitariums, nursing homes and similar institutions" and move the "Hospital" designation to combine all similar uses to Healthcare Facilities. The required public parking for these types of uses remains the same and adds 1 parking space per employee on duty. (note: third change) Following several discussions the Commission chose to increase the square footage of the gross area to compensate for the proposed larger parking stall size. (c) Remains the same (d) Minimum dimensions of off - street spaces and aisles. The minimum dimensions of spaces and aisles shall be as follows: (1) Parking spaces shall be at least 83 9 feet wide and 18 feet long. The Commission chose to increase the required parking stall width by 6 inches to accommodate the larger vehicles used today and to meet the industry standards used in the majority of other communities. The Commission also chose to keep the 18 foot stall length and increase the drive 8 Planning and Zoning Agenda Statement Page 3 of 4 aisle width (see below) to accommodate both stall length and the drive aisle width. The proposed drive aisle width increases meet the industry standards (2) The minimum width of traffic aisles providing access to parking lot spaces shall be: Angle of Parking (Degrees) One -Way (feet) Two -Way (feet) Parallel 12 20 30 44 14 20-21 45 X 20 60 X 18 20 23 90 20 20 24 (e) Remains the same (f) Remains the same (g) Street access. All off - street vehicle parking facilities shall be designed with appropriate means of access to street, alley or other right -of -way, and will have adequate maneuvering area. No driveway or curb cuts in any district shall be less than 12 feet or more than 255 35 feet in width. Detailed plans for all curb cuts shall be submitted to the administrative official for approval before a building permit is issued. The increase in driveway width has been requested by staff. Often larger vehicles and vehicles with trailers are unable to make a turn into or from a narrow driveway without driving over the curb. Infrastructure can be damaged by heavy vehicles driving over the curb. (h) through (n) and the remainder of SCC §15.10.215 Parking remains the same. CONSISTENCY CHECKLIST: Yes No NA 1. Comprehensive Plan (2020) X 3.7.3 Continue to improve the quality and efficiency of city governmental services. • Continue to revise and update the Seward City Code. 2. Strategic Plan (1999) X Goals and Objectives 9 Planning and Zoning Agenda Statement Page 4 of 4 * Adjust local development regulations, where appropriate, to encourage development that is consistent with our economic base vision Seward City Code §15.01.035(c)(2) &(3) provides that the Planning and Zoning Commission shall hold a public hearing and forward written recommendations to the City Council before the City Council amends or repeals any land use regulations, or changes zoning or land use boundaries. As per City Code §15.01.040 Public Hearings; the public notice requirements were met. At the time of publishing this agenda, no public inquiry had been received. RECOMMENDATION: The Commission approve Resolution 2012 -16, recommending the City Council adopt the attached Ordinance amending the Seward City Code §15.10.215, Parking. 10 City of Seward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 508 Call to Order The November 8, 2012 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Roach'. Opening Ceremony Commissioner Butts led the Pledge of Allegiance to the flag. Roll Call There were present: Sandie Roach' presiding, and Dale Butts Cindy Ecklund Bixler McClure Tena Morgan comprising a quorum of the Commission; and Donna Glenz, City Planner Dwayne Atwood, Planning Technician Excused was: Martha Fleming City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • Glenz noted a snow removal reminder letter was recently mailed to downtown area property owners. Glenz reported that fines could be levied to owners who don't comply with required snow removal from sidewalks. • Glenz pointed out a typo in the agenda for item 7.B.1., which should have read "Resolution 2012 -15." The related information was correct and the typo was noted in the record. • The last day of operation for the Seward Community Library was slated for December 8, 2012. The new facility was slated to be opened on January 12, 2013. • The Alaska Municipal League annual conference in Anchorage was to begin on Saturday, November 11. Commissioner Fleming, Commissioner Ecklund, Commissioner McClure and Planning Technician Dwayne Atwood were to attend. • The Scheffler Creek fish viewing platforms were installed and completed. The project was headed by the Resurrection Bay Conservation Alliance. • City offices were closed Monday, November 12 in observance of Veterans Day. Roach' asked administration if the snow removal letters had been sent to harbor area merchants. 11 ■ City of Seward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 509 Glenz said the harbor area was not included, and snow removal had not been an issue in that area. Morgan asked if the owners of business buildings or the operators would be contacted if snow removal was not being conducted. Glenz said owners of P roblem properties would be responsible and the snow removal reminder letters were addressed to property owners. Other Reports, Announcements & Presentations — None Citizens' Comments on any subject except those items scheduled for Public Hearing — None Approval of Agenda and Consent Agenda Motion (EcklundButts) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: September 4, 2012 Regular Meeting Minutes Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution 2012 -15 of the Seward Planning and Zoning Commission of the City of Seward, Alaska, recommending the City Council amend Seward City Code 2.30.221(a) to correct the Planning and Zoning adjournment time from 11:00 P.M. TO 10:30 P.M. Glenz noted the Commission had previously approved the meeting time change, which had been enacted by City Council Ordinance 2012 -001. She noted that following the codification of the code change staff had discovered a portion of the sentence in section (a) had inadvertently been missed and created a housekeeping error. Glenz stated Resolution 2012 -15 was to recommend City Council approve the attached ordinance correcting the housekeeping error in City Code 2.30.221 (a). Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. There were no requests to be heard and the public hearing was closed. Motion (Morgan/Ecklund) Approve Resolution 2012 -15 12 City of Seward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 510 Motion Passed Unanimous Unfinished Business — None New Business — Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Glenz said the schedule for next year was prepared and asked Commissioners to review the schedule to determine if any dates needed to be changed. Motion (Ecklund/McClure) Approve the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates Motion (Ecklund/Morgan) Amend the 2013 Planning and Zoning meeting / work session schedule and public hearing cut -off dates, deleting the July 2, 2013 regular meeting from the schedule and deleting the December 17, 2013 work session from the schedule Butts asked if Ecklund would consider rescheduling the December 17 meeting date to another time during the month. Ecklund said she would prefer that the Planning and Zoning Commission follow the Kenai Peninsula Borough practice of providing breaks from meetings if they fall close to a holiday. Roach' added that many people have vacation plans that prevent participation in meetings during holidays. Motion Passed Unanimous Main Motion Passed, as Amended Unanimous Discussion of the timetable for reviewing the Planning and Zoning Commission annual priorities Glenz informed the Commission of the proposed schedule for establishing the annual priorities and suggested that Commissioners begin earlier than usual. Glenz suggested the Commission establish the priorities at the January, 2013 regular work session and plan to hold a joint work session with City Council in February to review those priorities. 13 City of Seward, Alaska Planning Commission Minutes November 8, 2012 Volume 6, Page 511 Motion (Ecklund/Butts) Approve the suggested timetable for reviewing the Planning and Zoning Commission annual priorities Motion Passed Unanimous Informational Items and Reports (No action required) December 4, 2012 Quarterly Seward Bear Creek Flood Board Area joint work session with Planning and Zoning reminder memo FEMA Region X October, 2012 Newsletter Commission Comments McClure said he was looking forward to attending a November 11 Advanced Planning Commissioner training in Anchorage. Butts noted a recent meeting absence because of business travel, but expected to resume regular attendance. Ecklund reported that the Kenai Peninsula Borough Plat Committee approved the proposed easement vacations for the recently constructed Seward levee. Commissioners discussed Seward Highway winter maintenance and the need for regular sanding. Roach' said she was pleased that McClure, Ecklund and Fleming were planning to attend a training session in Anchorage on November 11. Citizens' Comments — None Commission and Administration Response to Citizens' Comments — None Adjournment Meeting adjourned at 7:30 p.m. Dwayne Atwood, Sandie Roach' Planning Technician Chair (City Seal) 14 STARK News f rom R Ae Ax w Strategic Alliance for Risk Reduction eLOMA: A Powerful Tool requests qualify for eLOMA. November 2012 Simple LOMA requests include as- Volume 2. 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