HomeMy WebLinkAboutRes2012-086 Sponsored by: Clerk
Lim CITY OF SEWARD, ALASKA
RESOLUTION 2012 -086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A CONTRACT THROUGH DECEMBER 31,
2013, WITH ALL ALASKA NEWS UNLIMITED, LLC FOR DISPLAY
ADVERTISING IN THE SEWARD PHOENIX LOG AT A REDUCED RATE
OF $210.00 PER WEEK
WHEREAS, the City Clerk's Office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS, these ads are usually produced in the Seward Phoenix Log under the section
known as the "City Calendar "; and
WHEREAS, the City's contract for advertising expires every December; and
WHEREAS, the Seward Phoenix Log has provided advertising services in the past and has
given the City a huge measure of flexibility in meeting deadlines in order to guarantee that
advertising occurs during established code - required, and Alaska Open Meeting Law time frames; and
WHEREAS, quotes were requested in October by the City Clerk's Office and received by
the Seward Phoenix Log and the Seward Journal by October 24, 2012; and
WHEREAS, All Alaska News Unlimited, LLC —The Seward Phoenix Log submitted the
lowest quote at $7.00 per column inch which equates to $210.00, and will provide the city's required
affidavit of publication at no additional charge; and
WHEREAS, it is required by charter and code and in the public interest to publish the bulk
of the City's ads in a newspaper of general circulation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA, that:
Section 1. The City Manager is authorized to sign an advertiser's agreement with All Alaska
News Unlimited, LLC — The Seward Phoenix Log for a flat rate of $210.00 per week for the period
January 1, 2013, through December 31, 2013, with funding taken from advertising account 101-
1110 -5120.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26`
day of November, 2012.
CITY OF SEWARD, ALASKA
RESOLUTION 2012 -086
J
THE CITY OF SEWARD, ALASKA
A •
David Seaward,'ayor
AYES: Valdatta, Keil, Terry, Seaward
NOES: None
ABSENT: Bardarson, Casagranda
ABSTAIN: None
ATTEST:
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J'lhanna Kinney
• "ty Clerk, CMC
(City Seal) •• e•s'� ^"
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Agenda Statement
Meeting Date: November 26, 2012 of stts, '4,Q
From: Johanna Kinney, City Clerk
'
Agenda Item: Annual contract for advertising with All Alaska
News Unlimited, LLC
BACKGROUND & JUSTIFICATION:
Per our city code, the city must advertise in a paper of local circulation, or "newspaper of the city."
All Alaska News Unlimited, LLC also offers optimal flexibility for submission with our deadlines
and code requirements, plus provides the city with a mailed copy of the notarized proof of
publication it needs.
In October, the City Clerk's Office requested quotes from newspapers that circulate in the City of
Seward — the Seward Phoenix Log, the Seward Journal, and the Anchorage Daily News. All Alaska
News Unlimited, LLC — The Seward Phoenix Log submitted the lowest quote of $7 column inch,
which equates to $210.00 per week, and will provide the legally required notarized affidavit of
publication at no additional charge.
This is a decrease in the fee currently charged by the Seward Phoenix Log, and per approval of the
2012 -2013 budget, is budgeted for this purpose.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council
Rules of Procedures.
Other:
ATTORNEY REVIEW: No
FISCAL NOTE:
The estimated annual rate for the city calendar is now $11,760 and is charged from Mayor /Council
account 101 -1110 -5120. Per approval of Resolution 2011 -094, this amount is incorporated into the
2012 and 2013 biennial budget. e Finance Approval: , � �i ,! /1 ✓ /0-
RECOMMENDATION:
Council approve Resolution 2012- , and authorize the City to sign a contract with All Alaska News
Unlimited, LLC for the period January 1, 2013 through December 31, 2013 at a rate of $7.00 per
column inch (pci) plus a notarized affidavit of publication for each city calendar ad at no additional
charge.