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HomeMy WebLinkAboutRes2012-095 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2012 -095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AWARDING A SIX -MONTH CONTRACT EXTENSION TO JUDY MERRITT, D.B.A. MERRITT ENTERPRISES IN AN AMOUNT NOT TO EXCEED $19,140.00 FOR PARKS AND RECREATION CUSTODIAL SERVICES WHEREAS, Merritt Enterprises currently has a contract for custodial services in the Teen and Youth Center facility and the downstairs level of the AVTEC student services center, including the gym and Parks and Recreation Offices; and WHEREAS, Merritt Enterprises has performed well over the past decade; and WHEREAS, the City has yet to move office and administrative space to a new location and the custodial needs have yet to be identified and defined; and WHEREAS, the existing contract with Merritt expires December 31, 2012 and a six month extension will provide time to detail new custodial requirements; and WHEREAS, the Parks and Recreation Department 2013 budget provides funds for this contract in an amount not to exceed $19,140.00; and WHEREAS, the Parks and Recreation Department support extending this contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to extend the existing contract for Parks and Recreation Facilities with Merritt Enterprises for six months at the current rate, expiring on June 30, 2013. Section 2. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of December, 2012. CITY OF SEWARD, ALASKA RESOLUTION 2012 -095 eJ THE CITY OF SEWARD, ALASKA /1______ David Seaway ayor AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward NOES: None ABSENT: None ABSTAIN: None j ATTEST: Johanna y, CMC City Clerk (City Seal) '•q .enc .q., , ••*`• ®F $,I,, C . ° •• O RPO •' 1 • f _._ O i n I SEAL 1e • ., 0 i • �; P )" .. , : *1 ic 3P �V. • N , * si Agenda Statement asps Meeting Date: December 10, 2012 if , _� � �o T, To: City Manager, James Hunt " 44 ASO From: Karin Sturdy, Parks & Recreation Director Agenda Item: Extension Custodial Services for AVTEC Gym and TYC BACKGROUND & JUSTIFICATION: Merritt Enterprises was awarded the custodial contract at both the AVTEC Gym (Sports & Rec program) and the Teen & Youth Center (TYC) since the RFP was originally scored. Merritt has performed well for the City the past decade. Recently significant changes have occurred within the City's Use Agreement with AVTEC which will eventually impact the custodial needs. Until such time as the final location of the Sports & Rec program is determined and accomplished, we are requesting a six -month extension of the custodial contract with Merritt. TYC custodial needs remain unchanged. Attached you will find the Merritt Enterprises contract for a six -month term for cleaning the Teen & Youth Center and the lower level of the AVTEC (Alaska Vocational Technical Center) Student Service Center. Sports & Rec must vacate office and storage space before the AVTEC Dormitory demolition takes place in March, 2013. We hope to have our new, updated custodial needs detailed and publish requests for proposals or formal bids in April or May. We hope to bring a new contract to the City Council in June, 2013 with a start date of July 1. Payment will be $3,190.00 each month for six months. INTENT: The intent of this contract is to provide required custodial services in the most cost - effective and proficient manner possible. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): section 3.7.1 Strategic Plan (document source here): pages 13, and 18 Other (list): ATTIORNEY REVIEW: Yes No X FISCAL NOTE: Custodial contract and Equipment Credit funding was approved in the 2012/2013 budget. Approved by Finance Department: 0 / �. RECOMMENDATION: City Council approve Resolution 2012 - 015 awarding a six -month contract extension to Judy Merritt, d.b.a. Merritt Enterprises for custodial services in parks and recreation sites, TYC and S &R, per the attached contract for an amount not to exceed of $19,140.00.