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HomeMy WebLinkAbout10032013 Planning & Zoning PacketSeward Planning & Zoning Commission Meeting Packet October 3, 2'013 .regular Meeting City Council Cha hers Beginning at 7:00 p.m.. Seward Planning & Zoning Commission Sandie Roach' Chair Term Expires 02116 Martha Fleming Commissioner Term Expires 02114 Vacant Commissioner Term Expires 02116 Bbder McClure Commissioner Term Expires 02115 Cindy Ecklund Vice Chair. Term Expires 02114 Dale Butts Commissioner Term Expires 02116 Wendy Shaffer Commissioner Term Expires 02115 Jim Hunt City Manager Ron Long Assistant City Manager Donna Glenn Planner Dwayne Atwood Planning Technician MA Is 1. Cafi to Order 2. Opening Ceremony A. Pledge of Allegiance 3. Roll Call 4. Special Reports & Presentations A. City Administration Report B. Other Reports, Announcements & Presentations 5. Citizens' Comments on any subject except those items scheduled for public hearing. [Those who have signed in will be given the first opportunity to speak. Time is limited to 2 minutes per speaker and 30 minutes total time for this agenda item] 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda) Planning and Zoning Commission October 3, 2013 Meeting Agenda 7. Public Hearings [Lindt comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing — None B. New Business Items requiring a Public Hearing 1. Resolution 2013-15 of the Planning and Zoning Commission of the City of Seward, Alaska, granting a Conditional Use Perrnit (CUP) amendment, reducing the number of parking spaces required by CUP 2003-02 issues to Saltwater Safari to construct and operate a 12-unit hotel in the Harbor Commercial Zoning District, at 1210 Fourth Avenue, Lot 12, Block 6, Seward Small Boat Harbor Subdivision .......................... Page 3 8. Unfinished Business —None 9. New Business — A. Resolution 2013-16 of the Seward Planning and Zoning Commission of the City of Seward, Alaska granting a second six (6) month extension to Conditional Use Permit 2012-01, subject to conditions, issued to Leif Olson for the development of a single family home on that portion of Govt. Lot I lying east of the Seward Highway and the Alaska Railroad right of way, within the Resource Management Zoning District, Located at 2608 Seward Highway ................................................ Page 17 R. Resolution 2013-17 of the Seward Planning and Zoning Commission of the City of Seward, Alaska granting a second six (6) month extension to Conditional Use Permit 2012-02, subject to conditions, issued to Leif Olson for the development of an R.V/Camper Park on that portion of Govt. Lot I lying cast of the Seward Highway and the Alaska Railroad right of way, within the Resource Management Zoning District, located at 2608 Seward Highway .................................................. Page24 * C. August 20,2013 Special Meeting Minutes ............................................................. Page 31 10. Informational Items and Reports (No action required) - A. FEMA Region X Newsletter ................................................................................... Page 38 B. 2013 Planning & Zoning Meeting Schedule ........................................................... Page 41 C. November 7 Meeting Memo ................................................................................... Page 42 D. October 15 Kenai Peninsula Borough Planning Work Session Memo ................... Page 43 11. Commission Comments 12. Citizens' Comments (Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission October 3, 2013 MeetingAgenda K Sponsored by. Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2013-15 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, GRANTING A CONDITIONAL USE PERMIT (CUP) AMENDMENT, REDUCING THE NUMBER OF PARKING SPACES REQUIRED BY CUP 2003-02 ISSUED TO SALTWATER SAFARI TO CONSTRUCT AND OPERATE A 12-UNIT HOTEL IN THE HARBOR COMMERCIAL ZONING DISTRICT, AT 1210 FOURTH AVENUE, LOT 12, BLOCK 6, SEWARD SMALL BOAT HARBOR SUBDIVISION WHEREAS, Robert Candopoulos, owner of Saltwater Safari Co. has applied for an amendment to condition 2 of Conditional Use Permit (CUP) 2003-02 issued by the Seward Planning and Zoning Commission to construct and operate a 12-unit hotel/lodgc located at 1210 Fourth Avenue; and WHEREAS, condition 2 of CUP 2003-02 required one (1) off -site parking space per guest unit be provided for a total of twelve (12) spaces; and WHEREAS, the original building plans and the CUP issued for the Saltwater Safari Lodge were based on a 12-unit hotel/lodge; however, during construction the plans were changed and a 9-unit lodge was built; and WHEREAS, the Saltwater Safari Lodge is located on Lot 12, Block 6, Seward Small Boat Harbor R.eplat, within the Harbor Commercial Zoning District; and WHEREAS, the applicant has provided the 12 off -site parking spaces on Lot 7, Block 2, Oceanview Subdivision, located at the corner of Van Buren Street and. Fourth Avenue for the past 10 years; and WHEREAS, the applicant has applied for an amendment to condition 2 of CLIP 2003-02 requesting the Commission reduce the off -site parking requirement from one (1) space per guest unit to one (1) space per two (2) guest units; this would require five (5) spaces based on the nine (9) unit lodge; and WHEREAS, the applicant is currently requesting a reduction in the number of required spaces due to the lack of utilization of these spaces which would allow Lot 7 to be commercially developed; and WHEREAS, having complied with the public notification process, on October 3, 2013,. 3 Seward Planning and Zoning Commission Resolution No. 2013-15 Page 2 the Seward Plaiu-ring and Zoning Commission held the required public hearing on the Conditional Use Permit application. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. In accordance with SCC§15.10.320(D), the Planning and Zoning Commission has reviewed the applicant's request to amend condition 2 of CUP 2003-02 reducing the number of required off -site parking spaces from one (1) space per guest unit to one (1) space per two (2) guest units and declared the following Findings of Fact: A. The use is consistent with the purpose of this chapter (the Seward Zoning Code) and the purposes of the zoning districts. Finding: This condition has been met. The Saltwater Safari Lodge property is within the Harbor Commercial (HC) Zoning District. The Harbor Commercial Zoning District provides an area for water -dependent or water -related uses with particular emphasis ontransportation, tourist, recreational, commercial or industrial enterprises which derive major economic or social benefit from a harbor location (SCC 15-05.025. (b) (7). Operating a hotel/lodge is consistent with the other uses in the Harbor Commercial Zoning District and is allowed by Conditional Use Permit. No off street parking is required within the Harbor Commercial Zoning District. B. The value of adjoining property will not be significantly impaired Finding: This condition has been met. This property is located in a portion of the harbor which has many businesses providing services similar to and compatible with the Saltwater Safari Lodge. There is a large public parking lot directly to the west of the lodge. There is no indication that the proposed reduction of off -site parking spaces would negatively impact the value of the adjoining properties. C. The proposed use is in harmony with the Seward Comprehensive Plan. Finding: The proposed reduction in off -site parking is not specifically mentioned in the Seward 2020 Comprehensive Plan or in the Strategic Plan (1999). However, both plans encourage growth and development within the Small Boat Harbor and Uplands, including public parking. D. Public Services and facilities are adequate to serve the proposed use. Finding: All public services are available to these parcels; however, no additional public services are needed for the proposed reduction in off -site parking. E. The proposed use will not be harmful to the public safety, health or welfare. Finding: Public parking is available closer to the Saltwater Safari Lodge in addition M Seward Planning and Zoning Commission Resolution No. 2013-15 Page 3 the applicant has proposed five (5) additional offsite parking spaces. No harm to public safety, health or welfare is expected. F. Any and all specific conditions deemed necessary by the commission to fulfill the above -mentioned conditions shall be met by the applicant. These inay include but are not limited to measures relative to access, screening, site development, building design, operation of the use and other similar aspects related to the proposed use. Based on the above findings and conclusions, approval of the CUP amendment shall be subject to the following conditions: This Conditional Use Permit amendment authorizes the reduction of the required off -site parking spaces from one (1) space per guest unit to one (1) off site space per two (2) guest units. 2. All other conditions of the original Conditional Use Permit 2003-02 remain in place for the life of the Saltwater Safari Lodge Section 2. The Planning and Zoning Commission finds that the proposed use, subject to the above conditions satisfies the criteria for granting a Conditional Use Pen -nit Amendment provided the conditions listed on Section 1, Subsection F. are met by the applicant, and authorizes the administration to issue a Conditional Use Pen -nit Amendment reducing the required off -site parking for the Saltwater Safari Lodge. Section 3. The Planning and Zoning Commission finds that adherence to the conditions of this permit is paramount in maintaining the intent of Seward City Code Section 15.10.320; Conditional Use Permits, and authorizes the administration to issue a Conditional Use Permit Amendment. Additionally, the administration shall periodically confirm the use conforms to the standards of its approval. Section 4. This resolution shall take effect 10 days following its adoption PASSED AND APPROVED by the Seward Planning and Zoning Commission this 3d day of October 2013. Seward Planning and Zoning Commission Resolution No. 2013-15 Page 4 AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kenny, CMC City Clerk (City Seat) M G-91011 WWI. M0 I W 39AMA - 1311 Sandie Roach', Chair M Since the applicant has stated that the guests who require parking prefer to use the City's south public parking lot, staff requested the Parking Department provide a review of the use for the parking lot this past summer. The report stated there were 4 days in June, 20 days in July and 13 days in August when the parking lot was full. The Parking Department noted there were 180 stalls and estimated the lot to be 50% full weekdays and 80% full weekends between late June and the end of August. Surrounding land uses and zoning: All parcels surrounding the Saltwater Safari Lodge are within the Harbor Commercial Zoning District and provide the harbor board walk, harbor related services and visitor needs. The parcels to the north contain gift shops, harbor master building and charter offices. Parcels to the south contain the City boat launch and access to the South Harbor Uplands. To the east is the Small Boat Harbor. The parcel adjoining to the west is the Kenai Fjords Park harbor office. To the west across Fourth Avenue is the City's south public parking lot. Utilities: All required utilities are provided; no change to current use is required for this requested amendment. Floodplain status: The Saltwater Safari Lodge is located within a Special Flood Hazard Area. The required floodp,lain permits were applied for and received during the building permit process. Parking. Although SCC § 15.10.215 Parking does not require offstreet parking within the Harbor Commercial Zoning District, public Right of Way parking is limited in the harbor area, The Commission has historically required the applicants of Hotel/Motel CUP's to provide on or off -site parking. Condition 2 of the original CUP required one parking space per guest unit for the life of the Saltwater Safari Lodge. While the applicant continues to provide the required off site parking he has submitted a written request to reduce the number of required spaces to provide less than one space per guest unit. The applicant has reviewed the 10 year history of the lodge occupancy, the use of the off -site parking by guests and provided a written account for the Commission to review. The applicant is requesting the Commission allow him to provide one (1) off -site space per two (2) guest units. This would require five (5) spaces for the nine (9) unit lodge Public Safety, Health and Weyrare: No change to public safety, health or welfare is expected by the requested reduction in parking. CONSISTENCY CHECYCLIST: Yes No N/A Seward Comprehensive Plan (2020): 3.5 Port and Harbor Development: Ensure sound development ofprivate I. and public harbor uplands with a plan that addresses the needs of harbor X users and visitors by reviewing allowed uses in the harbor zoning district, including public parking and amenities Meeting Date- October 3, 2013 To: Planning and Zoning Commission Through: Ron Long, Assistant City Manager From: Donna Glenz, Planner G, Agenda Item: Resolution 2013-15 granting a Conditional Use Permit Amendment to reduce the parking requirement of CUP 2003-02, issued to the Saltwater Safari Lodge to construct and operate a 12 unit hotel/lodge within the Harbor Commercial Zoning District BACKGROUND & JUSTIFICATION: Applicant Robert Candopoulos, owner of the Saltwater Safari Hotel/Loge has applied for an amendment to condition 2 of Conditional Use Permit (CUP) 2003-02, granted by the Corru-nission to construct and operate a 12 unit hotel/lodge within the Harbor Commercial Zoning District. During the construction of the Saltwater Safari Lodge a design change was made and only nine (9) lodging rooms were built. The Saltwater Safari Lodge has provided the required parking on Lot 7, Block 2, Occanview Subdivision, located at the comer of Fourth Avenue and Van Buren Street for the past 10 years. The applicant has submitted the request to reduce the number of parking spaces for several reasons. The applicant has reviewed and tracked the use of the off -site parking over the past ten (10) seasons and found the required parking and the lot to be underutilized. He has made a business decision to develop Lot 7 with a commercial structure. He has worked with tile adjoining parcel owner to lease the required off -site parking spaces. The applicant has several options for providing the required off -site parking accommodations. These suggestions are included in the letter dated September 10, 2013 and included in the packet to the Commission. Working with staff, the applicant shall provide the required parking for the life of the Saltwater Safari Lodge and shall meet the parking code requirements of the City Code and be detailed within the recorded Parking Agreement Document. In the applicant's request for a parking requirement reduction he has stated that, of the guests requiring parking, at least 75% prefer to pay for parking in the City parking lot. He also noted that a large percentage of the guests staying at the lodge arrive by bus or a group package and do not require any parking during their stay. He also noted that in the past three (3) years approximately 3% of the guests stay longer three (3) nights or longer and that 3%, of the overall guests, are the ones who chose to use the off -site parking spaces. 2. Strategic Plan (document source here): X Seward City Code: 15.10.215. Parking. (a) Except in the CB and the HC districts, there shall be provided permanently 3. maintained off-street parking for each principal business. It shall be the responsibility of the business owner to provide and maintain said off-street X parking in accordance with this chapter continuously during the life of the business. Property owners within three hundred (300) feet of the Saltwater Safari Lodge were notified of this proposed conditional use pen -nit amendment. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code § 15. 01.040 were complied with. All departments were notified of the requested CUP amendment. No concerns were voiced by any department head. At this time of publication of this report, staff has received no public comments. If any comments are received after.thi,s publication, they will be presented as a lay down to the Commission and the public at the October 3' 2013 meeting. RECOMMENDATION: Staff recommends approval of Resolution 2013-15 granting an amendment to Conditional Use Permit 2003-02, amending ending condition number 2 by reducing the parking requirement from one (1) space per guest unit to one (1) space per every two (2) guest units. CITY OF SEWARD / c- pLANNING OFFICE Donna Glenz Planner City of Seward Donna, As you are aware, the existing conditional use permit for the Saltwater Safari Company lodging facility, or Safari Lodge, requires parking for a total of 12 units. Prior to construction, I personally acquired the lot on the corner of 4th Ave and Van Buren and leased it back to Saltwater Safari to facilitate that requirement. After the conditional use permit was issued, and during physical' construction of Safari Lodge, ifwas decided that three of the nightly rental rooms were going to be removed and a resident managers apartment was built in place of them. Based on this, we actually only now need 9 parking spaces to be compliant with the CUP. Through the many years of operation at Safari Lodge, we offer each of our guests free, off -site parking at our 411, and Van Buren location. Every guest is also issued a parking pass for their vehicles to display in their windows. Our staff also hands each guest a map, showing our "free" parking location, as well as the alternative "paid" parking lots that the city offers. It is surprising to see how many guests would actually prefer to pay and park, versus walking the one block to our lodge. With parking directly across the street, I would venture to say that at least 75% of our nightly guests would choose that option. Our parking area does get utilized more often when we have guests with us for extended stays of 3 or more days. I ran some numbers on this and did a three season average on how many people stay with us for more than three nights and using 2011, 2012 and 2013, came up with approximately 3% of all guests. Anothbr aspect of the type of clientele that we have is that'many of our guests are groups that are bussed in and out of Seward. A huge portion of our business are oil company "team building" fishing and lodging charters and those folks are bussed in. On their overnight stays, that bus leaves and returns the following evening to pick up the groups. (907) 224-5232 Toll Free (800) 392- 1564 RO. Box 1689 Seward,AK 99664 10 wwwsaltwatersafari,com ernail: sales@saltwatersafari.com Based on my observations in running this lodging operation, I feel that the requirement for a total of 9 parking spaces for this lodge should be revisited by the planning department. I have several alternative options that I'd like to present: First, Id be very willing to purchase 9 annual parking permits for the city lot to offer my guests on an as need basis. They would pay a refundable deposit when the pass is returned upon checkout. Second, I have spoken with Tom Tougas about leasing 4 parking spots in an area closer than my lot whereby giving my guests easier access. Tom is willing to lease me whatever is required for Safari Lodge parking for the duration on my lease. Third is to remove the parking requirement completely, and let my guests pay the daily parking fee to the city in the lot located across the street. This lot is not usually full, especially in the- evening when our guests are checking in, The reasoning for wanting to change how I do business with regard to parking is simple. The 4th and Van Buren ➢ot is a prime location for a future business expansion and opportunity, As I had mentioned to you when we spoke, I have a great desire to build a laundry facility / bunkhouse on that property and would like free up the Safari Lodge parking requirements there. Thank you for your time regarding this matter and I look forward to future discussions. Respectfully, Bob Candopo,ulos President Saltwater Safari Company, Inc. 907-240-8587 Ma -ac / 00 -2-OJ Yemen-dhmg Distzbt SEW ARD PLANNING & ZONING COMMISSION CONDITIONAL USE PERMIT NO. 2003-02 ISSUED TO: Saltwater Safari Company. P 0 Box 1689 Seward, AK 9964 EFFECTIVE DATE: May 19,2003 LOCATION: Twelve (12) Unit Hotel; located at 1210 Fourth Avenue, Lot 12 Block 6, Seward Small Boat Harbor This Conditional Use Penn is granted by the Seward Planning and Zoning Commission to Saltwater Safari Company to operate a Twelve (12) Unit Hotel located at 1210 Fourth Avenue, Lot 12 Block 6, Seward Small Boat Harbor, in the Harbor Commercial Zoning District subject to the following conditions: L The off site parking area must be landscaped, in order to present an attractive appearance and to lessen erosion caused during heavy rainfall events. 2. One off-street parking space per guest unit shall be provided for the life of the iio-tel""" The required parking must meet the requirements of Seward City Code 15-10.215, Parking and will require entering into a parking agreement with the City of Seward. 3. Applicant will have to obtain a Floodplain Development Permit from the City of Seward prior to beginning construction. 4. All necessary State and Federal permits and regulations must be acquired and complied with. 5. The final design shall meet developmental requirements of the Seward Zoning Code. 12 BOOK -L�—Q PAGE J 10 Sevmd R=rding Disftld- 6. The ground floor boardwalk/deck shall remain open, accessible and available for use by the general public. An approved conditional use permit lapses six (6) months after approval if no building permit is procured or if the allowed use is not initiated. The Seward Planiling and Zoning Commission may grant time extensions not to exceed six (6) months each upon a finding that circumstances have not changed sufficiently to warrant reconsideration of the approval of the conditional use permit. A request for an extension must be submitted prior to the expiration of the permit. A public hearing shall not be required prior to granting an extension of time (SCC' 15.10.320.G). Failure to adhere to all the conditions of this permit may result in revocation of the permit and possible civil and criminal penalties. PASSED AND APPROVED by Seward Planning and Zoning Commission Resolution No.2003-08 RETURN TO: Planning Office City of Seward P.O. Box 167 Seward, AK 99664 By: Malcohn G. Brown Planner 0 0 10 b 3 1003 JUNI 10 P 2, 0 3 SEWARD gp REQUESTED BY RE-CORMING DISTRICT Sao flaAt?IX�l IM Mil From: SPRD Parking Sent: Thursday, September 26, 2013 7:54 AM To: Karin Sturdy; Donna Glenz Subject: RE: South City parking lot South lot was full the following days this summer: 4 days in June, 20 days in July, 13 days in August for 37 total days. From: Karin Sturdy Sent: Monday, September 23, 2013 4:53 PM To: Kris,Peck; SPRD Parking Subject: FW: South City parking lot K Rd I: LI 15 From: SPRD Parking <Vakin g@,cityof§eward.nct> Date: September 27, 2013 at 16:11:27 AKDT To: Karin Sturdy <ksturdy@,cityofseward.net> Subject: RE: South City parking lot, follow-up questions I counted 180 stalls in the south lot. I would say that the lot is at least 50% full almost every day between late June and the end of August. And -'I would say at least 80% on weekends in July and -7- August. I'm about to go home but tomorrow I66-uld send you more specific info if you would like. From: Karin Sturdy Sent: Thursday, September 26, 2013 12:37 PM To: SPRD Parking; Donna Glenn Subject: RE: South City parking lot, follow-up questions Thank you, Jacob. Here are a couple of fbllow=bp questions: How many parking sites are in the South Lot? How many times would you estimate the lot was over 50% fall? How -many times would you estninate the South, Lot was over -80% full? Thank you! —Karin 7-- --Original Message-,---- ...... 7 in Sponsored by; .Applicant +CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2013-16 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE +CITY OF SEWARD, ALASKA, GRANTING A SECOND SIX (6) MONTH EXTENSION TO CONDITIONAL USE PERMIT 2012-01, SUBJECT TO CONDITIONS, ISSUED TO LEIF OLSON FOR THE DEVELOPMENT OF A SINGLE FAMILY HOME ON THAT PORTION OF GOVT. LOT 1 LYING EAST OF THE SEWARD HIGHWAY AND THE ALASKA RAILROAD RIGHT OF WAY, WITHIN THE RESOURCE MANAGEMENT ZONING DISTRICT; LOCATED AT 2608 SEWARD HIGHWAY WHEREAS, on August 21, 2012 the Planning and Zoning Commission approved Resolution 2012-11 granting a Conditional Use Permit to Leif Olson for the development of a single family home on that portion of Govt. Lot 1 lying east of the Seward Highway and the Alaska Railroad might of way, within the Resource Management Zoning District, located at 2608 Seward Highway; and WHEREAS, the Seward City Code (SCC) 15.10.320 G (1) stipulates an approved Conditional Use Permit lapses six (6) months after approval if no building pen -nit is procured or if the allowed use is not initiated; and WHEREAS, (SCC) 15.10.320. G (2) states the Commission may ,grant time extensions not to exceed six (6) months each upon the finding that circumstances have not changed sufficiently to warrant a reconsideration of the approval of the CUP; and WHEREAS, on August 26, 2013 Mike Insalaco, on behalf of Leif Olson, requested a second six month extension of CUP' 2012-01, stating within the request there had been no changes to the original plan. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that:. Section 1. The Commission finds that circumstances have not changes sufficiently to warrant reconsideration of the Conditional Use Permit issued to Leif Olson for the development. of a single family home on that portion of Govt. Lot 1, lying cast of the Seward Highway and the Alaska Railroad right of way, within the Resource :Management Zoning District, located at 2608 Seward Highway. Section 2. Conditional Use Permit 2012-01, issued to Leif Olson on August 31, 2012 is hereby extended until February, 2014. Section 3. This resolution shall take effect immediately upon its adoption. 17 Seward Planning and Zoning Commission Resolution 2013-16 Page 2 of 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this, 3rd day of October, 2013. AYES: NOES: ABSENT: ABSTAIN: None VACANT: One Johanna Kinney, CMC City Clerk (City Seal) THE CITY OF SEWARD Sandie Roach', Chair M06 Meeting Date: October 3, 2013 Through: From: Ron Long, Assistant City Manager Donna Glenz, Planner Dwayne Atwood, Planning Technician Agenda Item: Resolution 2013-16 granting a second six (6) month extension to Conditional Use Permit 2012-01 issued to Leif Olson for the development of a single family home on that portion of Govt. Lot 1 lying east of the Seward Highway and the Alaska Railroad Right of way, within the Resource Management zoning district; located at 2608 Seward Highway BACKGROUND & JUSTIFICATION: On August 24, 2013 M ' ike Insalaco, on behalf of property owner Leif Olson, submitted a request for a second six month time extension for Conditional Use Permit 2012-01, which was granted in August of 2012. The request for a second extension was submitted prior to expiration. The plans to construct a single family home at 2608 Seward Highway have not changed. The Seward City Code 15.10.320 G (1) stipulates an approved Conditional Use: Pen -nit lapses six (6) months after approval if no building permit is procured or if the allowed use is not initiated. Conditional Use Permit 2012-01 would have lapsed in August 2013, which is six (6) months after the original Conditional Use Permit extension was granted. The second extension shall expire in February, 2014. Seward City Code 15.10.320. G (2) states the Commission may grant time extensions not to exceed six (6) months each upon the finding that circumstances have not changed sufficiently to warrant a reconsideration of the approval of the CUP. The applicant has stated in a written extension request that no changes have occurred or are planned. Construction plans should be completed in time for the 2014 building season. CONSISTENCY CHECKLIST: Yes No N/A Seward Comprehensive Plan (2020): Section 3.3 Housing, Encourage the development of new housing in 1. Seward. (page 22) X 3.2.1 Promote residential and commercial development within the city of Seward in accordance with community values. (page 19) 19 Strategic Plan (1999): Promote Residential and Commercial Development Inside the City 2. (page 9) X RECOMMENDATION: Staff recommends approval of Resolution 2013-16, granting Leif Olson a second six month extension to Conditional Use Permit 2012-01 to develop a single family home on Govt. Lot I lying cast of the Seward Highway and the Alaska, Railroad Right of way. us] Mike lnsalaco<nikek@aknet> Monday, August 26.2DI36:58PK8 DonnnG|enz Leif Olson CUP extension CITY OFS PLANNING 0 Donna 0mtmanenginmehngde|oyweaneumab|etoacquineabuUdimgpemmitbefoneourCUPexp|res.Wou|dynuaccVmmmodate us in getting another extension on our existing Conditional Use Permit for Mr. Olson's single family home and campground proposed construction project. We have not begun construction and have no plans to until a building permit/flood plain development plan is acquired. All paper work should be turned in soon, we are still hopeful of beginning this fall. MWe|nsalaco Agent for Leif Olson 907-830-7393 Spam Not sp Forget previous vote C.L. A L 2013-000061-0 A S Recording District 314 Seward K A 01/24/2013 03:23 PM Page I of 2 CONDITIONAL USE PERMIT NO. 2012-01. ISSUED TO: Leif Olson Through agent Mike Insalaco P 0 Box 3505 Seward, AK 9'9664 EFFECTIVE DATE: August 31, 2012 LOCATION: Single Family Home, 2608 Seward Hwy, T IN R I W SEC 34 SEWARD MERIDIAN SW THAT "PORTION OF GOUT LOT I LYING EAST OF THE SEWARD HWY& ALASKA RAILROAD ROW This Conditional Use Permit is granted by the Seward Planning and Zoning Commission to Leif Olson to allow construction and use of a Single Family Home at 2608 Seward Hwy, within the Resource Management Zoning District, subject to the following conditions: I. Before any construction begins the applicant shall obtain and comply with all applicable laws and permitting pertaining to development of the property including but not limited to the Seward Floodplain Development permit; Seward Building Permit; Alaska Department of Environmental Conservation; US Army Corp of Engineers; all other State and Federal Permitting. 2. Continue to work with City staff to coordinate site visits to address and remove any outstanding code compliance issues prior to issuing a certificate of occupancy. 3. Work with the City Fire Department to meet on site water demands for fire protection, 4. Animal / Bird resistant dumpsters / containers shall be provided for all garbage and refuse for the life of the use. 22 Conditional Use Permit 2012-01 Page 2 5. The Planning and Zoning Commission may modify this conditional use permit if changed uses no longer conform to the standards and legal requirements justifying its present approval, or ifthe permittee applies for a modification to meet a different development plan that conforms to the standards and legal requirements for approval of a conditional use permit. 6. Any proposed modification plan shall be subject to the public notice and public hearing requirements of law, which shall occur only after payment of the filing fee established by resolution of the city council. 7. Any development on the property shall not be within 50 feet of mean high water of Japanese Creek. An approved conditional use pen -nit lapses six (6) months after approval if no building permit is procured or if the allowed use is not initiated. The Seward Planning and Zoning Commission may grant time extensions' not to exceed (6) months each upon a finding that circumstances have not changed sufficiently to warrant reconsideration of the approval of the conditional use permit. A request for an extension must be submitted prior to the expiration of the permit. A public hearing shall not be required prior to granting an extension of time (SCC' 15,10.320.G). Failure to adhere to all the conditions of this permit may result in revocation of the permit and possible civil and criminal penalties. PASSED AND APPROVED by Seward Planning and Zoning Commission Resolution 2012-11 the 2 I't day of August 2012. Recorded in Seward Recording District Return to: CITY y THE CITY OF SE ARD, ALASKA Planning Office City of Seward P 0 Box 167 By: Seward, AK 99664 on na Glcnz Planner !i Page 2 of 2 2013 -000061 0 23 Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2013-17 A RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, GRANTING A SECOND SIX (6) MONTH EXTENSION TO CONDITIONAL USE PERMIT 2012-02, SUBJECT TO CONDITIONS, ISSUED TO LEIF OLSON FOR THE DEVELOPMENT OF AN RV/CAMPER PARK ON THAT PORTION OF GOVT. LOT 1 LYING EAST OF THE SEWARD HIGHWAY AND THE ALASKA RAILROAD RIGHT OF WAY, WITHIN THE RESOURCE MANAGEMENT ZONING DISTRICT, LOCATED AT 2608 SEWARD HIGHWAY WHEREAS, on August 21, 2012 the Planning and Zoning Commission approved Resolution 2012-12 granting a Conditional Use Pennit to Leif Olson for the development of an RV/Camper Park on that portion of Govt. Lot 1 lying east of the Seward Highway and the Alaska Railroad right of way, within the Resource Management Zoning District, located at 2608 Seward. Highway; and WHEREAS, the Seward City Code (SCC) 15.1.0�.320 G (1) stipulates an approved Conditional Use Permit lapses six (6) months after approval if no building pen -nit is procured or if the allowed use is not initiated; and WHEREAS, (SCC) 15.10.320. G (2) states the Commission may grant time extensions not to exceed six (6) months each upon the finding that circumstances have not changed sufficiently to warrant a reconsideration of the approval of the CUP; and WHEREAS, on August 24, 2013 Mike lnsalaco, on behalf of Leif Olson, requested a second six month extension of CUP 2012-02, stating within the request there had been no changes to the original plan. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1.. The Commission finds that circumstances have not changed sufficiently to warrant reconsideration of the Conditional Use Permit issued to Leif Olson for the development of an RV/Camper Park on that portion of Govt. Lot 1 lying east of the Seward Highway and the ,Alaska Railroad right of way, within the Resource Management Zoning District, located at 2608 Seward Highway. Section 2. Conditional. Use Permit 2012-02, issued to Leif Olson on August 31, 2012.is hereby extended until February, 2014. Section 3. This resolution shall take effect immediately upon its adoption. 24 Seward Planning and Zoning Commission Resolution 2013-17 Page 2 of 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 3rd day of October, 2013. THE CITY OF SEWARD Sandie Roach', Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: One ATTEST: Johanna Kinney, CMC City Clerk (City Seal) P&Z Agenda Statement Meeting Date: October 3, 2013 Through: Ron Long, Assistant City M�ana Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Agenda Item: Resolution 2013-17 granting a second six (6) month extension to Conditional Use Permit No. 2012-02, subject to conditions, issued to Leif Olson for the development of an RV/Camper Park on that portion of Govt. Lot I lying east of the Seward Highway and the Alaska Railroad Right of way, within the Resource Management Zoning District; located at 2608 Seward Highway BACKGROUND & JUSTIFICATION: On August 24, 2013 Mike Insalaco, on behalf of property owner Leif Olson, submitted a request for a second six month time extension for Conditional Use Pen -nit 2012-02. The request for an extension was submitted prior to the expiration of the permit. The plans to construct an RV/Camper Park at 2608 Seward Highway have not changed. The Seward City Code 15.10.320 G (1) stipulates an approved Conditional Use Pen -nit lapses six (6) months after approval if no building permit is procured or if the allowed use is not initiated. Conditional Use Pen -nit 2012-02 would have lapsed in August 2013, which is six (6) months after the original Conditional Use Permit extension was granted. Seward City Code 15.10.320. G (2) states the Commission may grant time extensions not to exceed six (6) months each upon the finding that circumstances have not changed sufficiently to warrant a reconsideration of the approval of the CUP. The applicant has stated in a written extension request that no changes have occurred or are planned. Construction plans should be completed in time for the 2014 building season. CONSISTENCY CHECKLIST: Yes No N/A Seward Comj2rehensive Plan (2020): Section 3.L1 Economic D'evelo pment Attract new business and industry to the greater Seward area. (page 18) Section 3.2.1 Promote residential and commercial development X within the city of Seward in accordance with community values. (page 1 9) Promote expansion and development of local entrepreneurial businesses. (page 16) Section 3.6.1 Improve, expand and diversify year-round parks 26 Seward Planning and Zoning Commission Agenda Statement for Resolution 2013-17 Page 2 of 2 and recreational opportunities for residents and visitors. (page 25) Strategic Plan (1299 The Strategic Plan encourages development that is consistent with our economic base vision, "Promote Residential and Commercial X. Development Inside the City." (Page 9) RECOMMENDATION: Staff recommends approval of Resolution 2013-17, granting Leif Olson a second six month extension to Conditional Use Permit 2012-02 to develop an RV/Camper Park onGovt. Lot I lying east of the Seward Highway and the Alaska Railroad Right of way. 27 Donna Glenz From: Mike Insalaco <mikei@ak.net> Sent: Monday, August 26,2013 6:58 PM To: Donna Glenz Subject: Leif Olson CUP extension Donna, Do to an engineering delay we are unable to acquire a building permit before our CUP expires. Would you accommodate us in getting another extension on our existing Conditional Use Permit for Mr. Olson's single, family home and campground proposed construction project. We have not begun construction and have no plans to until a building permit/flood plain development plan is acquired. All paper work should be turned in soon, we are still hopeful of beginning this fall. Mike Insalaco Agent for Leif Olson 907-830-7393 Snam Not Wam Forget previous vote 28' A L 2013-000062-0 A s Recording District 314 Seward K A 01/24/2013 03:23 PM Page 1 of 2 SEWARD PLANNING & ZONING COMMISSION CONDITIONAL USE PERMIT NO. 2012-02 ISSUED TO: Leif Olson Through agent Mike Insalaco P 0 Box 3505 Seward, AK 99664 EFFECTIVE DATE: August 31, 2012 LOCATION: Camper Park, 2608 Seward Hwy, T 1N R IW SEC 34 SEWARD MERIDIAN SW THAT PORTION OF GOUT LOT 1 LYING EAST OF THE SEWARD HWY a ALASKA RAILROAD ROW This Conditional Use Permit is granted by the Seward Planning and Zoning Commission to Leif Olson to allow development of an RV/Camper Park at 2608 Seward Hwy, within the Resource Management Zoning District, subject to the following conditions: I - Before any construction begins the applicant shall obtain and comply with all applicable C� laws and permitting pertaining to development of the property including but not limited to the Seward Floodplai�n Development permit; Seward Building Permit; Alaska Department of Environmental Conservation; US Army Corp of Engineers; all other State and Federal Permitting. 2. Continue to work with City staff to coordinate site visits to address and remove any outstanding code compliance issues prior to issuing a camper park permit. 3. Work with the City Fire Department to meet on site water demands for fire protection. 4. Animal / Bird resistant dumpsters / containers shall be provided for all garbage and refuse for the life of the use. 29 Conditional Use Pen -nit 2012-02 Page 2 5. Obtain and comply with annual business license and Camper Park permits. 6. The Planning and Zoning Commission may modify this conditional use permit if changed uses no longer conform to the standards and legal requirements justifying its present approval, or if the permittee applies for a modification to meet a different development plan that conforms to the standards and legal requirements for approval of a conditional use permit. 7. Any proposed modification plan shall be subject to the public notice and public hearing requirements of law, which shall occur only after payment of the filing -fee established by resolution of the city council. 8. Any structure shall not be built within 50 feet of mean high water of Japanese Creek. An approved conditional use pen -nit lapses six (6) months after approval if no building permit is procured or if the allowed use is not initiated. The Seward Planning and Zoning Commission may grant time extensions not to exceed (6) months each upon a finding that circumstances have not changed sufficiently to warrant reconsideration of the approval of the conditional use permit. A request for an extension must be submitted prior to the expiration of the permit. A public hearing shall not be required prior to granting an extension of time (SCC' 15.10-320,G). Failure to adhere to all the conditions of this permit may result in revocation of the permit and possible civil and criminal penalties. PASSED AND APPROVED by Seward Planning and Zoning Commission Resolution 2012-12 the 21" day of August 2012. Recorded in Seward Recording District Return to: Planning Office City of Seward P 0 Box 167 Seward, AK 99664 THE CITY OF SEW. M nonna Glenz Planner ALASKA !Page 2 of 2 2013 -000062-0 CTI City of Seward Alaska Planning Commjssion Minutes August 20, 2013 Volume 7 Page 42 Call to Order The August 20, 2013 Special Meeting of the Seward Planning & Zoning Commission was called to order, at 7:00 p.m. by Chair Sandie Roach'. Opening Ceremony Commissioner Butts led the Pledge of Allegiance to the Rag. Roll Call There were present: Sandie Roach' presiding, and Cindy Ecklund Martha Bixler McClure comprising a quorum of the C( Ron Long, Assistant Dojma,Glenz, City P Excused was: Alexis City the Commission on the following business items: • The"""C'T'lity. of Seward "IM"' received confirmation that the proposed FEMA Digital Flood 1,77 R, Insurance Bate Maps acid corresponding City Code updates had been accepted by FEMA. The maps I ecori e effective on September 27, Glenz said. • Glenz informe l6,the,"Commission she would be attending a FEMA coastal zone study review meetingyciri August 27 in Soldotna. • Glenz informed the Commission that Rich Taro of Anchorage won the annual Seward Silver Salmon Derby with a 21.25 pound entry. • The Seward Rotary Club Rubber Duck Race was held at Lowell Creek on August 18. • The Commission was scheduled to meet with the Seward / Bear Creek Flood Service Area Board for a work session at 6 p.m. on September 3. Other Reports, Announcements & Presentations — None City ofSeward, Alaska Planning Coinmission Minutes August 20, 2013 Volume 7, Page 43 Citizens' Comments on any subject except those items scheduled for Public Hearing — None Approval of Agenda and Consent Agenda Motion (El cklund/Butts) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following items were: approved on the Consent Agenda: July 16, 2013 Special Meeting Minutes ,Unfinished Business Items requiring a Public Hearing — None New Business Items requiring a Public Hearing Resolution '2013-14 of the Planning and Zoning Commission of the City of Seward, Alaska, granting a Conditional Use Per'bfit to Alaska Road Builders to extract gravel, set up and operate: an asphalt plant on Lots CL and CK, Forest Acres Subdivision and easterly portions of th , e'Japp Creek drainage, with Kenai Peninsula Borough Tax Parcel, H) numbers,"o"f,,,14503,202,14531038 and 14503106, within the Resource Management Zoning Pistrict Glenz noted the hist of the applicant's'permit submission and pointed out the location - 9ry , of the proposed project on a wall map. Glenz described the project location and the history of gravel extraction at the property, Alaska Road Builders had amended its CUP application to limit its asphalt plant operation to 10 days, Glenz said. Glenz pointed out two access / traffic routes the applicant intended to use to access Dieckgra&ff Road to habl'asphalt. Staff had received several comments about the proposed project, whichhad,been provided in the meeting packet and as a laydown for the Commission, Glenz said. Ecklund, asked for infon-nation about the duration of the 2005 Conditional Use Permit that was issued for the property. Glenz said the issued Conditional Use Permit would continue indefinitely, provided the permitted use was active as allowed by the permit. Butts asked if the previously permitted gravel operation generated any complaints. No complaints had been received until recently, when daily work started before 7 a.m., Glenz said. The City Manager spoke with the operator to resolve that issue, Glenz said. Ecklund asked for clarity on the proposed work hours noted by the applicant. 32 City of Seward, Alaska August 20, 2013 Glenz said the original application listed 7 a.m. to 10 p.m. Planning Commission Minutes Volume 7, Page 44 Ecklund asked if an asphalt plant was listed as an allowed use within the Allowed Uses Table in Title 15 of the City Code. Glenz said the asphalt plant was considered a component of a gravel extraction operation, which was the closest associated use listed. Fleming asked about the access / hauling routes that had be 'en,�,/,,,,'proposed and whether the Commission could alter or choose the proposed routes. Glenz said any changes would require findings of The Commission further discussed the proposedruckaang routes. Notice of public hearing being posted and, lis ed asrrequired by I oted and the public hearing Was opened. ............. Leigh Ray, a city resident, sai&,,,,,,shc was concerned',4bout odors and noise that may be associated with the proposed asphalt platif,Y' operation. Ray said th proposed project area was being '?"'RN 'X treated as an industrial park, but was too 06§6"to"';J-d Am fi f"other concerns was storm nces. o,,,"/',' water protection and the hours of operation. Jerry Fog, a city whether the asphalt truq& Jim Hunt, a city i watershed. Hunt said there be short. The ;iee, if asi)halfo d uct i an" wft', Manager, details about Brian. Ray;' application and qu Ray said a disaster the C6mffiission ifMest Acres roads would be paved, hed and4f road dust 1�11 would be controlled. was aware bf'ongoing gravel operations in the Japp Creek k'.','noise ,and controllable dust, but the work period would a ad maintenance cost would go up considerably -at distance away from the city. the need for asphalt repair and asked Hunt, as City 6fit, said some changes had been made to the Conditional Use Permit ,iether public notice deadlines had been met. Among other concerns, Plan shio-uld be in place. Sarah McDonald, a city resident, said the noise from gravel operations traveled to homes and that dust and fumes would be a problem. Griffin Plush, a city resident, asked why the proposed plant would be near a residential area. Plush also said he believed the project would have a negative impact on property values. : 33 ' City of Seward, Alaska Planning Commission .Minutes august 20, 2013 Volume 7, Page 45 Denise Plush, a city resident, said she was concerned about air quality and the potential impact to elderly residents of Seward Mountain Haven. Kxisty Sholly, a city resident, questioned why an asphalt plant would be located near schools. She said the noise and potential pollution was a concern. Virginia Allen, a city resident, asked whether the Commission might consider postponing action until more project information could be obtained. Allen said she believed the proposed project was not compatible with a residential neighborhood. David Paperman, a resident of the city, said he recently,fived outside of the city limits and enjoyed having fewer regulations. Within the city, more code, compliancei's required, and property owners are reassured that development will be reasonable, he said. fle'said ,the proposed project was surprising for that reason. Motion (McClure/Butts) Approve Resolution 2013-14" Roach' requested the applicant to step forward from the audience to answer Commission questions. Chuck Davis of Alaska Road Builder's 'agreed to answer questions and apologized for any inconvenience to residents. Davis said the gravel in the Japp Creek drainage was very high quality and any removal of material would help to mitigate flooding. Davis described the emission controls and other features of the, asphalt plant and state licensing required for operation. Davis said he would not apply for another Conditional Use Pen -nit to produce asphalt at the proposed location. Commissioners asked Davis specific questions about the ability to operate in other locations and the number of -possible asphalt jobs. Davis said the company planned to produce asphalt for the Seward Highway from mile post 17 to, ' 24, for Spring Creek Correctional Center and a new State of Alaska maintenance shop that was being constructed near Crown Point. Commissioners further discussed the planned operation and location. Roach' confirm ' ed the"Conditional Use Permit was for approximately 10 days of operation and that another permit would be required for operation next season. Glenn explained the permit process, noting when the permit under discussion would expire. Roach' addressed the audience, pointing out that the City of Seward did not have a Code compliance officer to enforce violations and that the public might lobby for funding to provide that position. 34 City of Seward,, Alaska August 20,2013 . Planning Commission Minutes Volume 7, Page 46 Assistant City Manager Ron Long said the City does respond to complaints and civil actions can be taken to correct violations. Motion (Ecklund/Fleming) Amend Resolution 2013-14 by deleting condition F 5, making condition F 4 (traffic control Plan A) the only truck route Ecklund said the proposed amendment was for pedestrian safety. Commissioners discussed the two proposed track routes and any 1Jtime constraints that lsi,,YMn, would be imposed on the contractor to gain required easement ad, 6$,,,guross University of Alaska & property. Motion Failed No McClure, Butts, R hl Ecklund, Fleming k1 Roach' asked administration to clarify the Glen z said the application was,,e P6rmit issued in 2005 'covered the gravi enough gravel for the 10 days of asphalt pi Ecklund asked the applicant if the the quality of the finished,surface Davis said possible. Davis sa a nearby location, Main Informational Items he ,, be as ",, was not of activ6. for aspli"a'lf,,,xproduction. The Conditional Use .... . . . .. . iling that hd&,", ken place. The applicant had m,she said. be hauled had any impact on to the source of the asphalt production as )ved, the asphalt plant would be moved to iev6" proposed asphalt production location was too close to they iscus§ed the proposed location and asphalt production. ;e Yes: Butts, McClure, Roach' No: Fleming, Ecklund Reports (No action required) FEMA Region X Newsletter 2013 Planning & Zoning Meeting Schedule Commission Comments 35' City oj'Seward, Alaska Planning Commission Minutes August 20, 2013 Volume 7, Page 47 McClure thanked the public for attending and providing input. Fleming said the process for the Conditional Use Permit application passed too quickly. Butts thanked staff for the meeting preparation and also thanked the public for providing input. Butts encouraged the public to apply to fill a Commission vacancy. Ecklund said the discussion and debate was not intended to stop'a business from operating, but to move the location farther from residences. Roach' requested Administration hold a work session with applicants before Planning and Zoning Commission meetings are held, to help resolve any issues that might arise. Citizens' Comments David Paperman said the result of the meeting:was increased public awareness and he said he believed that more of the public would become invo Ived, in zoning and City Co&issues. Leigh Ray said the meeting and Conditional Use Peimi't4pplication process was a learning experience and she intended to be more involved future amendments to the Land Uses Allowed table and zoning designations. Al Schafer said he owned a property farther away from residences that may be more appropriate for future asphalt mid gravel work. Brian Ray said that while the approved permit was limited to 10 working days, another operator might want to use, the same location in the future. Virginia Allen said she would be more prepared for future issues and thanked the Commission for the time to, speak on the issue. Commission and Administration Response to Citizens' Comments Ecklund said she was encouraged by public comment and the commitment that residents had to informing themselves and participating in the public process. Roach' encouraged the public to attend future work sessions when issues arise. Long said the paving of city roads will require a public process to protect all interests. The City guiding plans and use tables do not provide adequate guidance on how roads are built and what the processes may be. Long encouraged the public to attend future Planning and Zoning Commission meetings. 36 City of Sewar-d, Alaska Planning Commission Minutes August 20, 2013 Volume 7, Page 48 Adjournment Meeting adjourned at 9:09 p.m. Dwayne Atwood, Planning Technician (City Seal) Sandie Roach' Chair 37 A Washington DOE Hazard September is National Reduction Grants Preparedness Month! The Washington State Legislature has provided $11.25 million to the Department of Ecology to run a competitive flood hazard reduction projects grant program. The funds will be used to provide grants to communities for projects that reduce flooding hazards while also providing benefits to salmon recovery efforts, water quality improvements, habitat recovery, open space preservation, farmland preservation and more. Communities that qualify will submit project applications and must explain how their projects will meet the multiple benefit criteria. Projects will be scored and ranked and winning applications provided grant funding, There is a 20% match requirement for all grants awarded. DOE is working out the details on the application process, and will be posting more information on its website in the coming months. The Legislature also provided more than $38 million for specific projects that also meet the "multiple benefits" criteria. Most of them are contained in the "Coordinated Investment for Puget Sound Floodplains".,. an initiative headed up by The Nature Conservancy. Those funds will be combined with those from other funding partners to advance the initial projects around Puget Sound to preserve natural floodplain functions, reduce flood hazards and improve salmon habitat. September is National Preparedness Month and you are invited to join the National Preparedness Community and download the 2013 National Preparedness Month Toolkit. The 2013 Toolkit was developed to help, individuals and communities educate and empower themselves to prepare and respond to emergencies. FEMA relies on everyone to reach out to and motivate many different audiences and encourages the involvement of community and business leaders in preparedness planning. This toolkit also includes templates and drafts of newsletter articles, blogs, posters, and other material that you can use in various outreach efforts. National Preparedness Month started in 2004 and is managed by FEMA though the Read), Campaign in conjunction with the Ad Council. Throughout the year the Ready Campaign aims to educate and empower Americans to prepare for and respond a➢l types of emergencies, including natural disasters. For niore infoonation on National Preparedness Month and to doivnIoad the 2013 Toolkit, join the National Preparedness Connnunity at coinniiinity,fenia,gov. Pd*skMAP lncreab(rig Res1fience Together www.starr-team.com W NEWS FROM REGION X 2 Subsidized Policies Interactive Map The Biggert-Waters Flood Insurance Reform Act of 2012 (BW12) has resulted in a phasing out of certain subsidies that have been in place for decades. Beginning this year, BW12 will eliminate: flo'od "insurarce subsidies for frequently flooded properties, severely damaged properties, businesses, second homes and non -primary residences. ugk,AdA41d� In order to help local officials understand how BW12 will impact their communities, FEMA has created an interactive map that shows a county -by -county breakdown of subsidized insurance policy holders (see sample above). The map shows the total number of NFIP policyholders within a state or county with pre -FIRM subsidies removed by Section 100205 of BW12. The online map can be found at http://j.mp/14WEOyF. SEPTEMBER 2013 Wildland Fire Conference Working Togetherl Collaboration for Fire Adapted Communities September 25 & 26 Wenatchee Conference Center, Wenatchee, Washington. The South Central Washington Resource Conservation and Development Council, the National Association of RC&D Councils, and the International Code Council are presenting the Washington State Wildland Urban Interface conference to address issues facing the zone where human development intermingles with undeveloped forests, grasslands, and shrub steppe. The conference will include speakers from around the state and nation with diverse expertise on federal, state, and local issues regarding the Wildland Urban Interface. Download the agenda at www.scwrcd.org. Register online for $65 by September 15. Registration will not be available at the conference. Visit www.scwrcd.org for inore ii?formation and registration options. Oregon Emergency Management Association 2013 Conference Building Bridges —Working Together October 7 — 10 The Valley River Inn, Eugene, Oregon The OEMA invites you to join them for their annual conference being held in Eugene. Join in as public, Private sector, and noti-profit emergency management professionals from throughout the Pacific Northwest network together and learn about the latest trends. For registration it forination and to download the conference schedule, visit www.oi-egoyietitei-geiicy.cotii. NORFMA News NORFMA 2013 Conference NORFMA has awarded 18 scholarships to individuals with roles in floodplain management to attend the annual conference, September 18-20 at Skamania Lodge. The conference has a full program of speakers, concurrent sessions, and workshops. A CFM refresher course and exam is also being offered. Current registrations for the 2013 Conference are on track for record attendance. 2014 ASFPM Conference Planning The Association of State Floodplain Managers national conference will be held in Seattle during the week ek of June 1-6, 2014. As the regional Chapter of the ASFPM, NORFMA will be the local host for next year's conference. The ASFPM annual conference is recognized as the most important floodplain conference in the United States every year. It is� expected that next year's conference in Seattle will break the previous attendance records, and that well over 1,500 could be in attendance. Requests for abstracts will be distributed around the first week in September and abstracts will be due for submittal by October 31. Continued planning and requests for volunteer help before and during the ASFPM conference will be a topic of discussion at the NORFMA 2013 conference in Skamania. NORFMA will also be requesting contributions from local consulting firms for assistance in sponsoring the opening welcoming session at the 2014 ASFPM Conference in Seattle. Visit WW1V-J700dS.0]'g for information related to the 2014 ASFPM Conference as it becomes available. IM 0 L.F 11 e4 iLu6kMAP Increasing Resilience: Together www.starr-team.com NEWS FROM REGION X Page 3 NORMA Board Position Election Featured Training III! NORFMA will be holding elections for all of its Board positions during the 2013 Conference. Holding office is a great way to connect with people and processes in the floodplain management field. The workload is spread very evenly among the Board members making it a reasonable time commitment for each position. The Board positions are Chair, Vice Chair, Secretary, Treasurer, and Representatives for each State and British Columbia. If you have interest, contact our Nomination Committee Chair, Ted Olson, to inquire or suggest a nomination (including yourself). MMW=� The American Surveyor "The Dawn of a New Day...Biggert- Waters-12 Part V by Terri L. Turner, AICP, CFM Surveyors and local floodplain officials will appreciate this in-depth review of the Biggert-Waters Flood Insurance Reform Act of 2012. Look for Part 2 of this article in a ftiture newsletter. You can read the article at www.ainerisurv.com. Special thanks, to the Editor Alfarc Cheeves, PS, for permission to share this article with our readers. SEPTEMBER 2013 Floodplain Development Plan Review September 24, 11:00 am (Pacfic) November 6, 10: 00 am (Pacific) This 90-i-ninute session will highlight eight basic steps to reviewing development inside the Special Flood Hazard Area (SFI-IA). This is beginner training, recommended for those new to the role of floodplain administrator. I CEC for ASFPM Certified Floodplain ManagersS. Inspecting Floodplain Development September 25, 10:00 am (Pacific) November 7, 10:00 am (Pacific) This beginner two-hour session will highlight special considerations for plan reviewers and building inspectors when evaluating and inspecting development inside the Special Flood Hazard Area, including basic concepts and terminology, minimum construction standards (from the IBC/IRC), and conducting inspections. Two CECs for CFMs To register for online courses, visit STARR's online training schedule at J . niplstarr�,ebtraining. 410PU P a dskMAP lncreaIIiing ResHience Together www,starr-team.com Ito Memorandum CITY OF SE' ARD COMMUNITY DEVELOPMENT Date: November 8, 2012 To: Planning & Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: 2013 - Planning & Zoning Meeting Schedule This memo is to provide a schedule ofthe Planning & Zoning Commission Meetings for the calendar year 2013. Unless otherwise noted the P & Z regu tar meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held ONLY if a Public Hearing item is on the agenda and will commence atZ.LOO am, otherwise the gathering will be held as a work session commencing at 6:00 pm. Month Regular Meeting Sae-cial P&Z Meeting for Public Hearings 7:00 orn OR scheduled Work Sessions Commence at 6:00 Pm January January 3 January 15 (New Year's Holiday on Tuesday, January 1) February February 5 February 19 March March 5 (Note: March 5 Flood Board Work Session at 6:00) March 19 April April 2 April 16 May May 7 May 21 June June 4 (Note: June 4 June 18 Flood Board Work Session at 6:00) June 18 July A4Y-2 July 16 August August 6 August 20 September September 3 (Note: September 3 Flood Board Work Session at 6:00) September 17 October October 3 (Thursday) October 15 (Borough & Local Elections on October 1) November November 7 (Thursday) November 19 (National Election on November 5) December December 3 (Note: December 3 Flood Board Work Session at 6:00) Deeember-44 January January 7 January 21 If you have questions or* concerns or cannot attend, pleeo- —11224-4049 or email datwood@cityofseward. net. 41 111141111 q II City of Seward Community Development Date: October 3, 2013 To: Planning and Zoning Commission/ - Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: November 7, 2013 Planning and Zoning Commission Regular Meeting. Regular meetings of the Seward Planning and Zoning Commission are normally held the first Tuesday of each month. The November regular meeting will be held on Tbursd November 7 to accommodate the National Election. Recommendation: The Commission please note that the Regular Meeting date will be Thursday, November 7. 15 K Memorandum Date: October 3, 2013 To: Planning and Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician A� Subject: October 15, 2013, Planning & Zoning Commission Joint Work Session with the Moose Pass Advisory Planning Commission and Kenai Peninsula Borough staff A joint work session between the Seward Planning and Zoning Commission, the Moose Pass Advisory Planning Commission and Kenai Peninsula Borough staff has been scheduled for 6 p.m. Tuesday, October 15 to review proposed changes to KPB Title 20, Subdivisions. A draft of the proposed amendments has been provided as a laydown. Additional copies will be provided for the work session. The Borough has noted that the last major revision to the subdivision code was written in 1978, when the Borough population was less than half of the 56,900 residents we have today. The first of two public hearings by the Borough Planning Commission is scheduled for October 28, 2013. Your input, along with the comment of other local commissions, is important. The Kenai Peninsula Borough Assembly will also hold public hearings prior to considering the adoption of any code changes. Recommendation: Staff recommends that the Commissioners who are available attend the scheduled joint work session at 6 p.m. Tuesday, October 15. 43 f _ r October 2013 ' November.2013 SU[v1a 7uWe 'ffi?' Fr Sa .3 SuMa Tu1Ne Th Fr Sa .; 1" --2 4" . 5 : 6 7 :3-910:1112 1 _ 2 3 4 5 6 7 8-9 13 14 15:16 �17 18 A 10 11 12 13 14 1`5 16 20 21 22 °23'24 ,2S 26 " 17,18 19 20 21 22 23 27; 28;9� 30.31 24 25 26 ;27 26.29 30 y Monday Sep 30 -. Tuiesday Wetlrresday:. 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Friday Oct 1 2 3 .-...,.... _ ... 4:i-, - rr Election Day � 12:06pm PACAB Mtg 7:00p'm P&Z Mtg __. 530 m-Sewar I erea't,, 0_ 6:OOpm Lowell Point LE 615pmHP W5; Librsryq i - 9 10 a 11 1 _ d_. 1 f 14 15 -. 16 . - -8 �% 7:00 m CC Mt p 6:00 m P&Z WS p 12 00 m PACA'3 Word ALASKA DAY, 0FF]CES pp 6 00 m Seward Recraa co t i% 21 22 23 24Ln 25 j C 1rN - 1 ry, j 28 29 3Ci - - 31 Nov 1 - 7:00pm CC Mtg " G 1 1 r- 9/30/2013 1:40 PM Nand Richey 1 November 2013 December 2013 2013 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 7 3 4 5 6 7 8 9 8 9 10 11 12 13 14 10 11 12 13 14 15 16 15 16 17 18 19 20 21 17 18 19 20 21 22 23 22 23 24 25 26 27 28 24 25 26 27 28 29 30 29 30 31 Monday Tuesday Wednesday Thursday Friday Oct 28 29 30 31 Nov I 0 00 0 4 5 6 7 8 12:00pm PACAB Mtg 7:00pm P&Z Mtg 5:30pm Seward Rereat 00 0 z 11 12 13 14 15 � I VETERAN'S DAY; OFFI 7:00pm CC Mtg Ln 0 z 18 19 20 21 22 6:00pm P&Z WS 12:00pm PACAB Work 5 6:00pm Seward Recrea 6:30pm HP Mtg as -4 0 z 25 26 27 28 29 7:00pm CC Mtg i, THANKSGIVING; OFFI,�! !THANKSGIVING HOLI ca Nand Richey 9/30/2013 1:40 PM