The URL can be used to link to this page

Home My WebLink AboutRes2014-008Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, COMPENSATING METCO INC. $79,046.47 FOR EMERGENCY DEBRIS REMOVAL AND DISPOSAL DURING THE OCTOBER 2013 FLOOD AT LOWELL CREEK OUTFALL AND APPROPRIATING FUNDS WHEREAS, beginning on October 28, 2013, substantial heavy rainfall affected the City of Seward and outlying areas, causing an official closure of the Lowell Creek Bridge; and WHEREAS, on October 29, 2013 the City Manager of the City of Seward issued a Declaration of Disaster; and WHEREAS, the Division of Homeland Security continues to meet with staff from Public Works and Finance regarding the flood related damage assessments and the City has expectations that the cost of the debris removal will be eligible for reimbursement from the State and/or Federal Disaster Funding; and WHEREAS, a Request for Public Assistance was submitted to the Division of Homeland Security on December 5, 2013; and WHEREAS, the Public Works Department has a Proposal to Contract for Services on file with Metco Inc., and requested their services once it was apparent that the water and debris coming from the Lowell Creek Outfall was more than our equipment and staff could handle, and WHEREAS, on November 13, 2013, the final debris was removed from the Lowell Creek Outfall and an invoice from Metco Inc. for $79,046.47 was submitted; and WHEREAS, an authorization of payment to Metco Inc. is requested for an amount not -to exceed seventy nine thousand forty six dollars and forty seven cents ($79,046,47) for emergency efforts to clear and remove debris from the Lowell Creek Outfall; and WHEREAS, Seward City Code section 6.10.120 A (2) states restrictions and provisions of major purchases and competitive bids shall not apply where an emergency makes the delay incident to competitive bidding unreasonable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA THAT: Section 1. The City Council of the City of Seward authorizes payment to Metco Inc. for a total amount not -to -exceed, seventy nine thousand forty six dollars and forty seven cents ($79,046.47). CITY OF SEWARD, ALASKA RESOLUTION 2014-008 Section 2. Funding is hereby appropriated from anticipated State FEMA grant revenue account number 866-8668-4680-0200 in the amount of $79,046.47 to contracted services account number 866-8668-5390-00024 for emergency debris removal from the Lowell Creek Outfall, with said expenditures anticipated to be reimbursed from state grant funds. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 131" day of .January, 2014. THE CITY OF SEWARD, ALASKA can Bardarson, Mayor AYES: Keil, Terry, Squires, Butts, Bardarson NOES: None ABSENT: Casagranda, Shafer ABSTAIN: None ATTEST: I"MAROaJE.�+►.,� (City Seal) •••........�• �# V,••'C,�RPoj 9; •Qom'♦ Mr SEAL �(1 �'(y�� •� a •i4gr •• ...b••*cA•41 •°� OF A� .. '•••........-I,•'• Agenda Statement Meeting Date: January 13, 2014 To: City Council Through: Jim Hunt, City Manager From: W.C. Casey, Public Works Director Agenda Item: Authorize a total payment of $79,046.47 to Metco Inc. for emergencydebris removal and disposal during the October 2013 flood at Lowell Creek Outfall and appropriate funds. BACKGROUND & JUSTIFICATION: On Monday, October 28, 2013, heavy rainfall in the Seward area created a flood situation at the Lowell Creek Outfall, when approximately 24,000 cubic yards of debris flowed through the tunnel. This tremendous amount of debris caused closure of the Lowell Creek Bridge at 4:38 p.m. Monday afternoon. On Tuesday, October 29, 2013, at 11:40 a.m., the City Manager issued a Declaration of Disaster for the City of Seward. City Code section 6.10.120 A (2) states restrictions and provisions of major purchases and competitive sealed bids shall not apply "Where an emergency makes the delay incident to competitive bidding unreasonable". Metco Inc. has a Proposal to Contract for Services on file with the City of Seward. Public Works Director, W.C. Casey, called Metco Inc. early Monday, October 28'h , to assist Public Works staff in clearing debris from atop the bridge as well as dredging the accumulating debris from Lowell Creek. Public Works and Metco Inc. worked jointly through November 13 1h 2013, to remove the debris in an effort mitigate future flooding in the area. Once the rain subsided and the debris was cleared, Metco Inc. issued an invoice to the City of Seward for $79,046.47 for their services. The Division of Homeland Security (DHS) has met with staff from Public Works and Finance multiple times in preparation of documentation and submittal of reimbursable expenses. On December 5, 2013, the City submitted a Request for Public Assistance to DHS. The City has expectations that the cost of the debris removal will be eligible for reimbursement from the State and/or Federal Disaster funding. INTENT: Council authorizes payment to Metco Inc. in the amount of $79,046.47 for emergency debris removal and disposal during the October 2013 flood at Lowell Creek Outfall and appropriates funds. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): Natural Hazards 3.8.1 X 2. Strategic Plan (document source here): Promote a Safe Community, Page 18 X 3. Other (list): FISCAL NOTE: Funds for payment to Metco Inc. are available from anticipated reimbursement funds from FEMA. A Request for Public Assistance was submitted to the Division of Homeland Security and Emergency Management on December 5, 2013 and we anticipate reimbursement for expenses incurred due to the October 28, 2013 flood event. Approved by Finance Department: ATTORNEY REVIEW: Yes - No-X RECOMMENDATION: Council approves Resolution 2014- A to authorize payment of $79,046.47 to Metco Inc. for services rendered during the removal and disposal of debris from the Lowell Creek Outfall and to appropriate funds. CITY Off' SEWARD P.O. Box 167 410 A dams S(x(xt So,vard, Almska 99664-01.67 October 29, 2013 Kenai Peninsula Borough Office of Mayor Mike Navarre 144 N Binkley Street Soldotna, Alaska 99664 RE: City of Seward Declaration of Disaster Request Dear Mayor Navarre, * City Nlaalaaer's Office f907) 2 24-4047 *Fax (907) 224-40.38 -ilimit(fPcityofseward.net On October 29th , 2013 the City of Seward hereby declares a State of Emergency for our community due to heavy rains and flooding. We have suffered significant damage to the bridge C� at the north end of Lowell Point Road, Lowell Point road itself and lift station number 3 due to flooding conditions. The storm is expected to intensify on Wednesday October 30"', 201.3 and an assessment, of the severity and extent of damages has not been possible. Other areas within the City will be assessed weather and manpower permitting. It is clear that the damage that is visible thus far C� will exceed the recovery and financial capabilities of the City. We are requesting Borough assistance conducting damage assessment and repairs. In the event of continued significant or increased rainfall in the next few days, the severity and range of this emergency could escalate. C:� Please do not hesitate to contact me at 907-224-4012 or 907-422-4178 if you need further information. Sincerely, James S. Hunt I I I 1-) 0 City Manager Z:' jhunt@cityofseward.jaet Metco, Inc 2701 Seward Hwy. Seward AK 99664-9711 907-224-3151 Bifled To: CITT OF SETIAR P. 0, BOX 16 Date: 10/28/2013 Location: Waterfall Seward AK Purchase Order#: Resale#: 000263E08 Client#: 113 Record #: 60485 Invoice#-. 72539 Description Unit Quantity Price Ext Price 10/28/13 KW5 w/Hyster Lowboy - Mobe IN 290 Excavator (JT)(TG) Hour 1.50 230.00 345.00 KW5 w/Hyster Lowboy - robe IN 324 Excavator (JG)(JT) Hour 1.50 230-00 345.00 Kobelco 290 Excavator - Clear gravel & Debris (TG) *CT* Hour 12.00 280.00 3,360.00 CAT 324 Excavator - Clear gravel & debris, (JG) *OT'* Hour 18.00 280.00 5,040.00 10/29/13 Kobelco 290 Excavator - Clear gravel & debris (TG) Hour 8.00 245.00 1,960.00 Kobelco 290 Excavator - Clear gravel & debris (TG) *CST* Hour 1.50 280.00 420.00 CAT 324 Excavator - Clear gravel & debris (MT) Hour 7.00 245.00 1,715,00 Circle R Sidedurnp - Haul overburden (WS) Hour 4.50 166-00 747.00 10/30/13 Kobelco 290 - Excavate & drain culvert / Place rip rap (TG) Hour &00 245.00 1,960,00 KW5 w/Hyster Lowboy - globe OUT CAT 324 EX (MT) Hour 1.00 230.00 230.00 D-1 Crushed Yard 46.17 15.02 693.47 10/31/13 Kobelco 290 Excavator - Load out trucks (TG) Hour 8-00 245.00 1,960.0°0 Circle R Sidedurnp - Haul overburden (WS) Hour 8.00 166M 1,328.00 SideDurnper Trailer #631 - Haul overburden (LG) Hour 5.00 166,00 830M A service charge of 10.50 % per annum will be charged on all amounts overdue on regular statement dates. Thank you for your prompt payment! Non -Taxable Amount: 79,046A7 Taxable Amount: Mo Sales Tax: 0.00 Amount Due 79,046.47 Service Invoice Continued... Date: 10128/2013 Description Unit Quantity Price Ext Price SmithCo, Sidedump Trailer - Haul overburden (CN) Hour 8.00 166.00 1,328.00 1401/13 Kobelco 290 Excavator - Load out trucks (TG) Hour 8M 245.00 1,960,00 OrcleRSidedump-Hau|overburden offsite(WS) Hour 8.00 166.00, 1,328.00 SidmDumperTrailer #G31'Haul overburden offsite (CN) Hour 8.00 166.00 1,329.00 SideDumpurTrailer #633-HauKmverbmrden(UG) Hour 9.00 166.00 1,494.00 11/0J/l3 Circle RSidedmmp Haul overburden (VV5)*C7[* Hour 9.00 201.00 1,809.08 S|deDmmperTrailer #831-Haul overburden (LG)*[T* Hour 9.80 201.00 1,809.00 SmithCoSidedunmpTrailer -Hau|m*erbunden(CN)*OT* Hour 9.00 201.00 1,809.0O SideDumperTrailer #632-Mau|overburdem(JT)*{D* Hour 9.00 201.00 1,809,0O 11/U3/13 Circle RBdedump-Haul overburden (VV5) *QT* Hour 9.00 201.00 1,809.00 SideDumperTrailer #631-Haul overburden {]G)*[TT* Hour 9.00 201'DO 1,809.0O SmithCo5idedumpTrailer ' Haul overburden (CN)*{T[* Hour 9.00 201.00 1,809.DO SideDumnparTrailer #632-Haul overburden (IT)*OT* Hour 9.08 201.00 1,809.08 11/04/13 OrcleRSidedump-Haul overburden(WS) Hour 8.00 166.00 1,328.00 Circle R Sidedump-Hau|overburden (WS) *OT* Hour 1.50 201.00 301.50 SideDumnAnrTrailer #631-Haulcmerburden(5R) Hour 0.00 166,00 1,328.00 SideDummperTrailer #631 -Hau|overburden (SR) *(T7* Hour 1.50 201.DO 301.50 SmithCmSidedumpTradmr-Hauloverbunden(CN) Hour 8M 166.00 1,328.00 SmithCo5idedumpTrailer - Haul overburden (CN)*(IT'* Hour 1,50 201.00 301.50 SideDumperTrailer #632-HauUmverbumdem(M Hour 8.00 166.00 1,328.00 SidaDmmmperTrailer #632-Haul overburden (]T)={D* Hour 1.58 201.00 381.50 11/05/13 Circle R5idsdump-Haul overburden (*S) Hour 8100 26600 1,338I0 Circle RSidedump-Haul overburden (VVS)={T[* Hour 1.50 201.03 301.50 5ideDumperTrailer #631-Haul overburden (]G) Hour 0.00 166.00 1,328.00 SideDumperTrailer #631-Hau|ovmrburdem(JG)=OT* Hour 1.50 201.00 301.50 9mithCoSQdedumpTrailer 'Mau|overbumden(CN) Hour 8.00 I66.00 1,328.00 Sm|thCo SidedumpTrailer - Haul overburden (CN)*OT* Hour 1.50 I01.00 301.50 5ideDummperTrailer #632-Haul overburden (]T) Hour 8.00 165.00 1,328.00 5ide0umperTrailer #632-Haul overburden (IT)*OT* Hour 1.50 201.00 301.50 11/Q§/1] Kobeco29OExcavator -Stamdy(TG) Service Invoice Date: 10/28/2013 Unit Quantity Price ExtPrke 11/07/13 Circle R Sidedomp Haul overburden (WS) Hour 8.00 166.00 1,328.00 Circle RSidedmmp Haul overburden (WS)*OT* Hour 1.50 201.80 301.50 SideUumperTrailer #G31-Meu|mverburden(JG) Hour 0.00 166.80 1,328.00 ShdeDumperTrailer #O31'Haul overburden (JB)*OT* Hour 1.50 201.00 301.50 Snmith[oSidedompTrailer - Haul overburden (CN) Hour 8.00 166.00 1,328.0O 5mithCoSidedumnpTrailer - Haul overburden ([N)*CD* Hour 1.50 201.00 301.50 SideDumperTrailer #63Z-Haul overburden (ZF) Hour 8.00 166.00 1,328.80 5ide0umperTrailer #632-Haul overburden (IT)*{TY* Hour 1.50 201.00 301.50 11/OB/13 Circle R5idedump-Haul overburden (WV5) Hour 8.00 166.00 1,328.00 Circle RSidedump-Haul overburden (VVS) *OT* Hour 1.50 201.00 301.50 5ideDumperTrailer #631-Haul overburden (JG) Hour 0.00 168.00 1/528.00 SideDumperTrailer #631-Hau\overburdem(JG)*CrP` Hour 1.50 201.00 301.50 GmiUhCoSidedumpTrailer ' Haul overburden (CN) Hour 8.00 156.00 1,328.00 Sm|dhCoS|dedumpTrailer Haul overburden (CN)*CFT* Hour 1.50 201.00 301.50 SideDummperTrailer #632-Haul overburden (JT) Hour 0.00 165.00 1,328.00 SideDumpe[Trailer #632'Haul overburden (3T)*Ol'* Hour 1.50 201.00 301,50 11/12/13 ,Cinc|eRSidedump- Haul overburden (VVS) Hour 7.O0 168.00 1,152.00 S,ideDumperTrailer #G31-Haul overburden (J8) Hour 7.00 166.00 1,162.00 SmithCoSidedumpTrailer Haul overburden (CN) Hour 7.00 166.00 1,162.00 SideDumperTrailer #G3Z-Haul overburden (]T) Hour 7.00 188.00, 1,162.00 KYV5w/MysterLowboy MobeQUT 29UExcavator (IT)(TG) Hour 1.50 230.00 345.00 11/13/13 Circle RSidedurnp - Haul overburden (VVS) Hour 7.0O 166.00 1,182.00 S|deDumnperTrailer #G31-Haul overburden (JG) Muor 7.00 166.00 1/182.DO Sm|thCoS|dedumpTrailer - Haul overburden (CN) Hour 7.00 166.00 1,162.00 SideDumperTrailer #63I-Haul overburden (JT) Hour 7.80 166.00 1,162.00 Page 3 of 3