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Seward Community Library Association
February 19, 2014
Regular Meeting
City Council Chambers Beginning at 6:30 pm
Seward Historic Preservation Commission
Regular Meeting
February 19, 2014 6:30 p.m. City Council Chambers
Linda Lasota
Chair
Term Expires 05/15 1. Call to Order
John French
Vice Chair 2. Opening Ceremony
Term Expires 05/14 A. Pledge of Allegiance
Catherine Hedman 3. Roll Call
Commissioner
Term Expires 05/15
4. Special Reports
Sarah Fink A. City Administration Report
Commissioner B. Other Reports and Presentations
Term Expires 05/14
Vacant 5. Citizens' Comments on Agenda Items Not Scheduled for
Term expires 5/15 Public Hearing and Other Items Not Included on the
Agenda. [Those who have signed in will be given the first
Vacant opportunity to speak. Time is limited to 2 minutes per
Term Expires 05/14 speaker and 30 minutes total time for this agenda item]
Vacant
Term Expires 05/14 6. Approval of Agenda and Consent Agenda. [Approval of
Consent Agenda passes all routine items indicated by asterisk
(*). Consent Agenda items are not considered separately
Jim Hunt unless a Commissioner so requests. In the event of such a
City Manager request, the item is returned to the Regular Agenda.]
Patricia Linville 7. Public Hearings[Limit comments to 5 minutes. Those who
Library/Museum Director have signed in will be given the first opportunity to speak] -
Tim Morrow None
Library/Museum Staff
Historic Preservation Commission Regular Meeting Agenda
February 19, 2014
1
8. Unfinished Business
None
9. New Business
A. Prepare Proclamation for Seward's Day Page 3
B. Review and update a draft of annual priorities for 2014.... Page 4
C. Discuss Historic Plan Revision Public Outreach strategies Page 5
* D. Approve September 18, 2013 Regular Meeting Minutes ...Page 6
10. Informational Items and Reports
A. Example of past Seward's Day Proclamation Page 10
B. Example of past annual priorities ...Page 11
C. Outlines of Historic Plan Revision Public Outreach strategies.................Page 13
D. List of possible Fireside Chat topics Page 14
11. Commission Comments
12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one
opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Historic Preservation Commission Regular Meeting Agenda
February 19, 2014
2
Agenda Statement
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Meeting Date: February 19, 2014 :CAlth
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To: Historic Preservation Commission
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From: Staff
Agenda Item 9 A.: Draft wording of the 2014 Seward's Day Proclamation
BACKGROUND&JUSTIFICATION:A proclamation honoring the man who pulled the strings
of a 19th century executive administration to such an extent that an attempt was made upon his life;
the man who was a primary catalyst in the purchase of the Alaska territory from the Russians; the
man who despite being both famous and infamous in his own time,predicted that it was the purchase
of Alaska that would be his legacy. We've all heard of him.We loved him enough to name our town
after him. We even gave him the last Monday of every March. Let's hear it for William H. Seward.
An example of a proclamation from years past is included in the informational items section(page
11.)
INTENT: To draft wording of the 2014 Seward's Day Proclamation.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan: Volume I,page 29, section 3.9.1.2.
1. X
2. Strategic Plan: page 13. X
Seward Historic Preservation Plan(1996): The Historic Preservation Plan
3. supports a wide variety of preservation activities. X
FISCAL NOTE:
Approved by Finance Department: N/A
ATTORNEY REVIEW: Yes No
RECOMMENDATION: The Historic Preservation Commission drafts wording of the 2014
Seward's Day Proclamation.
3
Agenda Statement
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Meeting Date: February 19, 2014 u•°�F' '`�'�o
To: Historic Preservation Commission
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From: Staff
Agenda Item 9 B.: Review and create a draft update annual priorities for 2014
BACKGROUND&JUSTIFICATION: Each year the Historic Preservation Commission reviews
its annual priorities just before the Seward City Council boards and commissions work session.
Armed with this draft update of the annual priorities this commission can work sapiently with our
duly elected officials to better accomplish historic preservation. An example of a past priorities list
can be found in the informational items section(pages 12 and 13.)
INTENT: To review the Historic Preservation Commission's priorities and update where needed.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan: Volume I, page 29, section 3.9.1.2. X
2. Strategic Plan: page 13. X
Seward Historic Preservation Plan(1996): The Historic Preservation Plan
3. supports a wide variety of preservation activities. X
FISCAL NOTE:
Approved by Finance Department: N/A
ATTORNEY REVIEW: Yes No
RECOMMENDATION:The Historic Preservation Commission review and create a draft update of
its annual priorities.
4
Agenda Statement
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Meeting Date: February 19, 2014 v;:at.t-ZO
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To: Historic Preservation Commission ‘1Zrli'Ne
From: Staff
Agenda Item 9 C.: Review and decide upon public outreach activities to encourage public input
on the Seward Historic Plan revision process.
BACKGROUND&JUSTIFICATION:Fully involved in Seward's Historic Plan revision process,
the Historic Preservation Commission stands just before a significant milestone: input from the
public on proposed changes to the historic plan. An information packet on proposed public outreach
strategies can be found in the informational items section starting on page 14.
INTENT: The Commission should make official its intent to elicit public input on proposed changes
to the Seward Historic Plan.
CONSISTENCY CHECKLIST:, Yes No N/A
1 Comprehensive Plan: Volume I, page 29, section 3.9.1.2.
. X
2. Strategic Plan: page 13. X
Seward Historic Preservation Plan(1996): The Historic Preservation Plan
3. supports a wide variety of preservation activities. X
FISCAL NOTE:
Approved by Finance Department: N/A
ATTORNEY REVIEW: Yes No
RECOMMENDATION: The Historic Preservation Commission review and act upon the best
outreach strategies to encourage public input on proposed changes to the Seward Historic Plan.
5
City of Seward, Alaska Historic Preservation Commission Minutes
September 18, 2013 Volume 2, Page 192
Call to Order
The September, 18 2013 regular meeting of the Seward Historic Preservation Commission
was called to order at 6:32 p.m. by Chair, Linda Lasota.
Opening Ceremony
Commissioner Fink led the Pledge of Allegiance.
Roll Call
There were present: Chair Linda Lasota presiding,and
John French Catherine Hedman
Sarah Fink
Absent was: Frank DeMarco
Comprising a quorum of the Commission, and
Patricia Linville and Tim Morrow, Library/Museum staff
Special Reports
City Administration Report
Linville began with a summary of Library Museum Statistics so far this year. The facility
served 10501 people in August with a year to date total of 63045. 2012 figures for the whole
year were 60298. The first pre-school story-hour of the season was September 13. Linville
alerted the commission to upcoming library events such as book discussions for the months
of September,November and January, and for the alternate months of October, December
and February, short story readings at noon for adults. The first book discussion is Tuesday,
September 24 at 6:00 pm. The book is The Book Thief by Markus Zusak.The October short
story series will begin on October 2 at noon with a Scary Story theme.
The museum is officially closed for the season. Winter hours will start Saturday,October 5
from 1-5 pm. Special arrangements can be made with library museum staff to open the
museum for groups and special events. Kate Rullman, Library Museum Collections
Coordinator will coordinate some special programs for these days during the fall and winter.
Linville went on to summarize new Library Museum equipment and project updates
including a museum security camera system,presentation boards and panels,and periodical
shelving. The museum work and storage space has been tiled. Tentative plan is to have a
final accounting and report of completion for the public available in December.
6
City of Seward, Alaska Historic Preservation Commission Minutes
September 18, 2013 Volume 2, Page 193
Linville forewarned of General Meeting of the Seward Community Library Association
Thursday September 19 at 6:30. They are seeking to reorganize and would love to have
interested people join. There will be refreshments.
Linville also forecast the Resurrection Bay.Historical Society's regularly scheduled meeting
Thursday, September 26th. They have submitted a proposal to host the Annual Alaska
Historical Society/Museums Alaska Joint Conference in 2014. RBHS is hosting the Kenai
Peninsula Historical Society Annual meeting on October 5 from 8:30-4:
Linville reported that she will be out of town for the Alaskan Library Directors Annual
Workshop in Girdwood October 9-12 and then to Port Townsend,WA for the Pacific
Northwest Library Association Leadership Institute through October 19.More immediately
she will be out of the state on family related business from September 25-29 as well
During the past week Linville worked with the City Attorney to craft the contract with Nuka
Research which has been signed by all principles. Two members of the firm,Michelle and
Sierra, requested that we teleconference with them to introduce themselves and begin
preparation for the October 2 meeting with Tim Robertson. The idea is he will meet with us
in the evening to begin to firm up our plan for revision of the Historic Plan. It was agreed
that his office will create an agenda for that meeting which we will approve. Tim Morrow
will send it out to you for additions or deletions prior to confirming it.
Other Reports,Announcements & Presentations
Douglas Deur,Professor at the University of Washington and Oregon State University,gave
a presentation on the traditional use of the Exit Glacier area of the Kenai Fjords National
Park. His project worked closely with the National Parks Service and University of Alaska
Fairbanks to conduct and collate a series of oral history interviews with local residents who
had used the Exit Glacier Area from just after WWII to the time Kenai Fjords National Park
was created in 1980.Activities ranged from utilitarian to recreational.
The report can be found in its entirety(including an interactive map that indexes many of the
audio interviews,) at httpa/jukebox.uaf.edu/exitglacier (which is a broken link as of
9/19/2013.)
Commissioner Hedman reported that the Friends of the Jesse Lee Home is presenting its 65%
design completion on September 26th 2013(Revised by staff to the September 27th 2013 from
5:30 to 8:00 pm in the Library Museum Community Room)Redman advised Commissioner
attendance. Lasota advised requesting a separate presentation from the Friends of the Jesse
Lee Home due to scheduling conflicts with the Seward Arts and Music Festival.
Commissioner French once again stressed the roofline concerns and a concern that it is easy
to lose sight of Historical Preservation requirements in the scope of a large project.
7
City of Seward, Alaska Historic Preservation Commission Minutes
September 18, 2013 Volume 2, Page 194
Friends of the Jesse Lee Home Update
None.
Website Updates & Historical Site Inventory
Commissioner Lasota explained that the Seward Historic Preservation website is so
obsolescent that modem day links will not embed into its code.
Citizens' Comments on Any Subject,Except Those Items Scheduled For Public Hearing
None
Approval of Agenda and Consent Agenda
Motion(French/Fink) Approve the Agenda and Consent Agenda
Motion Passed Unanimous Consent
* The following items were approved under the Consent Agenda: Meeting Minutes for the August
21, 2013 Meeting of the Historic Preservation Commission.
Public Hearing
None
Unfinished Business
None
New Business
A. Plan the next Fireside Chat
French said that it would be difficult to do the Fireside Chat on the same month as Historic
Plan Revision(during October.)
Hedman suggested that Fireside Chats be integrated with the Outreach for Historic Plan
Revision and that we wait until after our first meeting with Nuka Research to address
scheduling.
French concurred with Hedman.
Lasota also wanted to wait until after the commission was deeper into the Historic Plan
Revision.
8
City of Seward, Alaska Historic Preservation Commission Minutes
September 18, 2013 Volume 2, Page 195
Fink wanted to know what the topic of the Fireside Chat would be Linville responded that
staff has a list of potential topics.
French said a providing that list of topics at the next meeting would be beneficial to newer
members of the Commission.
B. Draft wording of the 2013 Historic Preservation Award Proclamation
Linville apologized for not having a draft of the proclamation ready to look at this meeting
and suggested that the committee wait until the October 2nd work session to look at a draft
then.
Lasota assigned the commission homework to re-examine the nomination form and get any
suggestions for draft wording in to staff by the end of the week(September 21, 2013.)
Informational Items
None
Commission Comments
Commissioner French commented that there would be a Prince William Sound Regional
Advisory Commission reception at the SeaLife Center Thursday September 19,2013 at 5:30
pm.
Lasota asked staff to give the commissioners a copy of the "tickler file" with HP Meeting
topics listed by month,and potential topics of Fireside Chats. Email would be acceptable.
Citizens' Comments
None
Commissions and Administration Response to Citizens' Comments
None
The meeting was adjourned at 7:45 p.m.
Tim Morrow Linda Lasota, Chair
Library Staff
(City Seal)
9
PROCLAMATION
WHEREAS, on March 30, 1867, then Secretary of State William H. Seward
signed the Alaska Purchase Treaty; and
WHEREAS,this treaty negotiated the purchase of Alaska from Russia; and
WHEREAS, it was proclaimed by the State of Alaska that this day be celebrated
on the last Monday of March each year; and
WHEREAS, this day is of special importance to the City of Seward as this city
was named in honor of William H. Seward; and
WHEREAS, the documentary Seward: The First Hundred Years will be
shown continuously between 10am and 7pm at the library on the anniversary of the
signing, March 30th 2010; and
NOW THEREFORE, I Willard Dunham, Mayor of the City of Seward, Alaska,
do hereby invite the Citizens of Seward to attend the showing of Seward: The First
Hundred Years at the library in commemoration of;
Seward's Day, Monday, March 29, 2010
Dated this 22°a day of March, 2010.
THE CITY OF SEWARD, ALASKA
Willard Dunham, Mayor
10
Seward Historic Preservation Commission 2012-
Priorities List 2013
Public Outreach
• Historic Preservation Website- Continual updating, work on the Seward Register
Sites
• National Historic Preservation Month- Continue to participate and plan celebrations
for the recognition of H.P. Month. The scope of the activities will vary from year to
year, but activity needs to be identified many months in advance.
a. The month of May is Historic Preservation Month
b. Place the National Historic Preservation Month on the January Agenda
• Seward Annual Historic Preservation Award- Continue to solicit candidates.
a. The Historic Preservation award may be given in May
b. Place the Seward Annual Historic Preservation Award on the January Agenda.
c. Solicit the public to nominate people they think deserve to be a recipient of
the award. Nominations must be received by April.
d. Update City plaque as appropriate.
• Local Plants and Tree
a. Inventory of Local Plants and Trees
b. Solicit Nominations From the Public
• The First Friday Fireside Historical Lecture Series-
a. August meeting agenda item to set up work session to brainstorm program
ideas
• Cemetery Information Project
a. Update Cemetery/Obituary Information on Seward Historic Preservation
website and Past Perfect Database.
Historic Structures &Sites
• Hoben Park has been approved for historic reconstruction by Council
a. The Commission continues to support and is willing to assist with this
project.
• Continue to update the Seward Inventory of Historic Sites
• Continue to nominate structures and site to Seward Local Register
• Monitor the Jesse Lee Home Project
• Monitor the Library Museum Project
• Monitor the National Park Service Project
Historic Preservation Plan
• Seward Historic Preservation Plan-The plan needs to be reviewed and updated.
a. Future CLG Grant Application
11Page
11
Seward Historic Preservation Commission 2012-
Priorities List 2013
Other Required Tasks
• *Establish and maintain a basic working inventory of cultural resources in the
local area, compatible with the Alaska Heritage Resources Survey and
annually provide new data to the Offices of History and Archaeology. —CLG
Historic Preservation Program,State Guidelines Pg.3.
• *Survey and inventory community historic architectural and archaeological
resources within the community.
• Set priorities for grant applications.
a. Schedule annual work session to discuss future grant applications
* Required by City Code
Updated March 21st, 2012 TE
2IPage
12
Seward Historical Preservation Commission Outline
High School Outreach Outline
Outline may change due to the school's schedule and needs but here's is where I'm at so far:
I. March 26, 2014 (10:10-11AM class period), Mr. Hinder's 4th Period Class of 40 Seniors
A. Introduction of Historic Preservation Commissioner (assuming it is myself)
B. Historic Preservation Plan
1. Description of what it is
2. What the SHPC Preservation Plan objective is
3. How the high school class can help us
C. Distribution of Questionnaire that will be handed out on the evening of March 27
during our public outreach (I don't plan on having them complete the questionnaire while
I'm there, but will volunteer to pick them up either later that day or the following day).
D. Questions
We can also leave questionnaires there for the other classes that Mr. Hinders has.
13
Possible Fireside Chat Topics: being an exhaustive list of all the undone Fireside Chat topics
found in the computer record of past HP work sessions, and all the explanatory information found with
those topics.
I. Pre—development(Native Alaska Villages)
2. Commercial Fishing
3. Red Light District
14
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9 10 11 12 13 14 15 9 10 11 12 13 14 15
16 17 18 19 20 21 22 16 17 18 19 20 21 22
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Monday Tuesday Wednesday Thursday Friday
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