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Home My WebLink About03192014 Historic Preservation Packet Seward Historic Preservation Commission Regular Meeting March 19, 2014 6:30 p.m. City Council Chambers Linda Lasota Chair Term Expires 05/15 1. Call to Order John French Vice Chair 2. Opening Ceremony Term Expires 05/14 A. Pledge of Allegiance Catherine Hedman 3. Roll Call Commissioner Term Expires 05/15 4. Special Reports Sarah Fink A. City Administration Report Commissioner B. Other Reports and Presentations Term Expires 05/14 Vacant 5. Citizens' Comments on Agenda Items Not Scheduled for Term expires 5/15 Public Hearing and Other Items Not Included on the Agenda. [Those who have signed in will be given the first Vacant opportunity to speak. Time is limited to 2 minutes per Term Expires 05/14 speaker and 30 minutes total time for this agenda item] Vacant Term Expires 05/14 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately Jim Hunt unless a Commissioner so requests. In the event of such a City Manager request, the item is returned to the Regular Agenda.] Patricia Linville 7. Public Hearings[Limit comments to 5 minutes. Those who Library/Museum Director have signed in will be given the first opportunity to speak] - Tim Morrow None Library/Museum Staff Historic Preservation Commission Regular Meeting Agenda March 19, 2014 8. Unfinished Business None 9. New Business A. Approve draft 2014—2015 Annual Priorities Page 3 B. Plan implementation of Historic Plan Revision Public Outreach strategyPage 4 * C. Approve September 18, 2013 Regular Meeting Minutes Page 5 • 10. Informational Items and Reports 10 A. Updated draft Annual Priorities List Page 4-T' B. Historic Preservation Annual Schedule Page 13 r� 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual — Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Historic Preservation Commission Regular Meeting Agenda March 19, 2014 2 Agenda Statement Of Selt, Meeting Date: March 19, 2014 t To: Historic Preservation Commission 11.4so," From: Staff Agenda Item 9 A.: Approve draft Annual Priorities List 2014 - 2015 BACKGROUND & JUSTIFICATION: As recent examination of the Seward Historic Preservation Commission 2012-2013 Annual Priorities list demonstrated,a priorities list can help keep a body on track. After bringing the revised 2014 — 2015 Annual Priorities list before City Council in a work session, the document is ready for approval. The document can be found in the informational items section on page 10. INTENT: Approve 2014—2015 Annual Priorities list. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan: Volume I, page 29, section 3.9.1.2. . X 2. Strategic Plan: page 13. X Seward Historic Preservation Plan(1996):The Historic Preservation Plan 3. supports a wide variety of preservation activities. X FISCAL NOTE: Approved by Finance Department: N/A • ATTORNEY REVIEW: Yes No RECOMMENDATION: Approve 2014—2015 Annual Priorities list. 3 I Agenda Statement f a OF Sett,, Meeting Date: March 19, 2014 To: Historic Preservation Commission &ASV. From: Staff Agenda Item 9 A.: Implement Public Outreach Strategy for input on Historic Plan Revision BACKGROUND&JUSTIFICATION: During last month's regular meeting,the Seward Historic Preservation Commission decided to host a Fireside Chat about the history of commercial fishing in the area, specifically as it relates to the on-shore processors, past and present. In addition, the outlined presentation and survey combination to be presented to Mr.Hinders' class was approved to be adapted to be used at the Senior Center.Finally,there was the suggestion of a plan to reach out to Seward area"snow-birds"who wouldn't be in town during the proposed public outreach time frame before April 22nd 2014. This month is the time to hammer out the concrete details of implementing all of the prongs of this public outreach strategy. INTENT: Discuss public outreach strategy specifics and assign concrete duties to individual commission members. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan: Volume I, page 29, section 3.9.1.2. X 2. Strategic Plan: page 13. X Seward Historic Preservation Plan(1996): The Historic Preservation Plan 3. supports a wide variety of preservation activities. X FISCAL NOTE: Approved by Finance Department: N/A ATTORNEY REVIEW: Yes No RECOMMENDATION: Discuss public outreach strategy specifics and assign concrete duties to individual commission members. A good plan now is better than the perfect plan later. 4 City of Seward, Alaska Historic Preservation Commission Minutes February 19, 2014 Volume 2, Page 192 Call to Order The February 19,2014 regular meeting of the Seward Historic Preservation Commission was called to order at 6:33 and a half p.m. by Chair, Linda Lasota. Opening Ceremony Commissioner Fink led the Pledge of Allegiance. Roll Call There were present: Chair Linda Lasota presiding,and John French Catherine Hedman Sarah Fink Comprising a quorum of the Commission, and Patricia Linville and Tim Morrow, Library/Museum staff Special Reports None City Administration Report Linville discussed some city issues that the Historic Preservation Commission may want to monitor: Engineers from Great Northern Engineering, contracted by Shoreside Petroleum,met with City Department heads and are beginning a conversation about the possibility of locating bulk storage tanks in the old Four Seasons property. Many issues to be discussed and no applications have been submitted as of yet. Dairy Hill Drainage Mitigation Project—funds will be accepted and appropriated at • Monday's Council Meeting. This is a mitigation project to help with flooding in that area. Council vacancy has three applicants: Iris Darling, Deborah Altermatt and Sandi Roach. Council will be considering each applicant,voting for their choice and appointing someone to fill the vacancy at next Council meeting. The Council will also be setting a date for the annual joint work session to discuss accomplishments and future priorities. As it is a juggling act to get that many people to meet on the same day we are suggesting March 3 or 7 as possible. What is the availability of the Commission on those dates? 5 City of Seward, Alaska Historic Preservation Commission Minutes February 19, 2014 Volume 2, Page 193 We will be discussing the priorities later in this meeting. Finally, Tim and I teleconferenced with Michelle Prior and Sierra Fletcher on Friday. Our focus was to detail the logistics of the way forward with the Plan revision process. Additionally, the library museum staff who are planning the Earthquake Commemoration met to discuss the reality of adding the HP Outreach component to that event. The library museum staff tried to figure out how the outreach sessions would fit into what has been planned thus far and we couldn't see it working very seamlessly. In fact, we thought that doing so would lessen the impact of both programs. Therefore we are suggesting that HP do a "fireside" chat as the draw for the plan revision outreach. We discussed this with NUKA as well They agreed and have submitted possible dates they are available for this program. Their best possible dates are April 21-24. We also made an executive decision concerning the next step. Once the first public outreach is completed NUKA will take all the available data they have been given and create a draft plan for us. We all felt that we were at a point where an actual draft of the new plan is a logical progression from here. We will be discussing this all under the Agenda Item 9C. Other Reports,Announcements & Presentations None Friends of the Jesse Lee Home Update None Website Updates & Historical Site Inventory None Citizens' Comments on Any Subject,Except Those Items Scheduled For Public Hearing None Approval of Agenda and Consent Agenda Motion(French/Fink) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent * The following items were approved under the Consent Agenda: Meeting Minutes for the September 18,2013 Meeting of the Historic Preservation Commission. 6 City of Seward, Alaska Historic Preservation Commission Minutes February 19, 2014 Volume 2, Page 194 Public Hearing None Unfinished Business None New Business A. Prepare Proclamation for Seward's Day Desultory discussion was parlayed using a sample Seward's Day proclamation from years past. Dates were justified. Linville explained that the city is closed on Seward's Day, limiting actual celebrations on Monday, March 31. B. Review and update a draft of the annual priorities for 2014 The 2014 —2015 Historic Preservation Commission priorities list was gone over line by line to come up with an updated draft to bring before Seward City Council. It was discovered that priorities had been being overlooked like getting H.P. Annual Award winners' names on the award plaque, and soliciting nominations for plants and trees. It was also decided that the Historic Preservation Commission would like to make it a priority to work more in concert with the Planning and Zoning Commission. Another alteration to the Priorities list was discussing coordination of summer planting of Hoben Park with the Parks and Rec. Dept. Priorities removed due to completion were monitoring of the Library Museum project and the National Park Service project(Old Solly building remodel.) C. Discuss Historic Plan revision public outreach strategies Linville's recommendation to move the public outreach schedule to 21st—23rd of April was accepted. Commissioner Fink agreed to ask Mr. Hinders to move the high school class presentation and survey to the 2nd week of April. Linville gave a reiteration of the proposed public outreach timeline which went like: • Nuka Research develops a public outreach survey. • Nuka Research compiles public input, including that obtained from the surveys to create a draft historic plan. 7 City of Seward, Alaska Historic Preservation Commission Minutes February 19, 2014 Volume 2, Page 195 • The Seward Historic Preservation Commission will take that draft historic plan back out to the public for comment. The likelihood of City Council wanting to have a work session concerning the ongoing progress of the Historic Plan revision was discussed. Commissioner French welcomed the opportunity should it present itself;but general consensus was that Council would be more interested in the finished product than the process.Chairperson Lasota wanted to make sure that there would be an open invitation extended to City Administration and Council Members to attend the proposed fireside chat Differing fireside chat topics were discussed and commercial fishing was agreed upon. Candidates to approach for chatting about their experiences in the area were narrowed down to: Margaret Anderson,the Burches,the Hatches,Jim Herbert,Jim Hubbard,Bob Linville, Ron Long, Herman Nelson, and Tom Tressler. A narrowing of the subject matter was decided to be commercial fishing as it pertains to local processing plants,both past and current.Linville agreed to give Jim Herbert a call to get the ball rolling. Lasota proposed Tuesday,April 22nd as a target date for the fireside chat and that is the day everyone agreed to shoot for. Finally it was proposed that the high school outline could be adapted for the senior center outreach. Hedman asked if it was still in the works to try to survey"snowbirds,"she was answered in the affirmative and then asked to take up planning such a survey and to have it ready by March's regular meeting. D. Approve February 19,2014 Regular Meeting Minutes Informational Items None Commission Comments Chairperson Lasota stated expressed an interest in being kept more in the loop with new city projects and Planning and Zoning. a City of Seward, Alaska Historic Preservation Commission Minutes February 19, 2014 Volume 2, Page 196 Commissioner French expressed that he felt it had been a productive meeting. Citizens' Comments None Commissions and Administration Response to Citizens' Comments None The meeting was adjourned at 7:52 p.m. Tim Morrow Linda Lasota, Chair Library Staff (City Seal) 9 101111111111W Seward Historic Preservation Commission 2014- Priorities List 2015 Public Outreach • Coordination with Planning and Zoning-At least once a year, preferably in the fall, the Historic Preservation Commission would like to meet with and coordinate activities and/or projects with the Planning and Zoning Commission • Historic Preservation Website- Continual updating, work on the Seward Register Sites . • National Historic Preservation Month- Continue to participate and plan celebrations for the recognition of H.P. Month.The scope of the activities will vary from year to year, but activity needs to be identified many months in advance. a. The month of May is Historic Preservation Month b. Place the National Historic Preservation Month on the January Agenda • Seward Annual Historic Preservation Award-Continue to solicit candidates. a. The Historic Preservation award may be given in May b. Place the Seward Annual Historic Preservation Award on the January Agenda. c. Solicit the public to nominate people they think deserve to be a recipient of the award. Nominations must be received by April. d. Update City plaque as appropriate. • Local Plants and Tree a. Inventory of Local Plants and Trees b. Solicit Nominations From the Public—Put on March meeting agenda • The First Friday Fireside Historical Lecture Series- a. August meeting agenda item to set up work session to brainstorm program ideas • Cemetery Information Project a. Update Cemetery/Obituary Information on Seward Historic Preservation website and PastPerfect Database. Historic Structures&Sites • Hoben Park has been approved for historic reconstruction by Council a. The Commission continues to support and is willing to assist with this . project. Agenda item for March Fence, & Planting • Continue to update the Seward Inventory of Historic Sites • Continue to nominate structures and site to Seward Local Register • Monitor the Jesse Lee Home Project Historic Preservation Plan • Seward Historic Preservation Plan-The plan needs to be reviewed and updated. a. CLG Grant has been received and work is ongoing 11Page 10 Seward Historic Preservation Commission 2014- Priorities List 2015 Other Required Tasks • *Establish and maintain a basic working inventory of cultural resources in the local area, compatible with the Alaska Heritage Resources Survey and annually provide new data to the Offices of History and Archaeology. —CLG Historic Preservation Program,State Guidelines Pg.3. • *Survey and inventory community historic architectural and archaeological resources within the community. • Set priorities for grant applications. a. Schedule annual work session to discuss future grant applications * Required by City Code Updated February 19, 2014 TM 21Page 11 Historic Preservation Annual Schedule Month Activity What is required? January Begin preparations for National Historic Preservation Month in May. Solicit nominations for annual Seward Historic Preservation Award, which is awarded in May. February Annual Report for Feds Receive packet, complete report and submit Receive Second Round of CLG grants application Prepare Proclamation for Pass by HP and send to City Seward's Day March 2nd Round CLG application due April Prepare for HP Award Get HP Award procedures started. May Pick HP Award at regular Review applications meeting June July Help with RBHS Founders Day Open House in Museum Founder's Day Proclamation Do proclamation for July HP meeting that will be sent to City for ft Council meeting in August August Begin planning for Fall/Winter Fire Side Chat Look at list of possible themes, pick one and plan event. Founder's Day Open House at Proclamation for HP and City the Museum at 1st September Receive lst round CLG grants October Fireside Chat CLG Grant application due to SHPO November December 12 March 2 014 March 2014 April 2014 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Monday Tuesday Wednesday Thursday 7 Friday Mar 3 4 5 6 6:00pm CCWS/P&Z 6:00pm P&Z and Flooc 7:00pm CCWS/PACAB 7:00pm P&Z Mtg ti 7:45pm CCWS/HP m 10 11 12 13 14 7:00pm CC Mtg 0 r 17 18 19 20 21 6:00pm P&Z WS 12:00pm PACAB Work S 12:00pm Seward Recrea N 6:30pm HP Mtg 24 25 26 27 28 7:00pm CC Mtg co N N N 2 31 Apr 1 2 3 4 Holiday;Offices Cosec Q m m 5 Nand Richey 1 3/7/2014 12:12 PM April 2014 April 2014 May 2014 SuMo SuMoTuWeTh Fr Sa TuWe Th FrSa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Mar 31 Apr 1 2 3 4 7:00pm P&Z Mtg 12:00pm PACAB Mtg a 7 8 9 10 11 a 14 15 16 17 18 7:00pm CC Mtg 12:00pm KPB Assembly 12:00pm PACAB Work S 6:00pm P&Z WS 6:30pm HP Mtg co 8_ 21 22 23 24 25 r1 Q 28 29 30 May 1 2 7:00pm CC Mtg W Q Nana Richey 1 3/7/2014 12:13 PM