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HomeMy WebLinkAbout04152014 Planning & Zoning Packet Special Meeting Seward Planning & Zoning Commission Special Meeting Packet OF Sett V Q `_ 4001\ A0 • April 15, 2014 Special Meeting Seward Community Library& Museum, Upstairs Meeting Room Beginning at 7:00 p.m. Seward Planning & Zoning Commission Special Meeting April 15, 2014 7:00 p.m. City Council Chambers Cindy Ecklund Chair 1. Call to Order Term Expires 02/17 2. Opening Ceremony Bixler McClure Vice Chair A. Pledge of Allegiance Term Expires 02/15 Martha Fleming 3. Roll Call Commissioner Term Expires 02/17 4. Special Reports& Presentations Janet Coulter A. City Administration Report Commissioner Term Expires 02/15 B. Other Reports, Announcements&Presentations Christopher Edgar 5. Citizens' Comments on any subject except those items Commissioner scheduled for public hearing. [Those who have signed in will Term Expires 02/16 be given the first opportunity to speak. Time is limited to 3 Vacant minutes per speaker and 36 minutes total time for this agenda Commissioner item] Term Expires 02/16 6. Approval of Agenda and Consent Agenda. [Approval of Vacant Consent Agenda passes all routine items indicated by asterisk(*). Commissioner Consent Agenda items are not considered separately unless a Term Expires 02/16 Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Jim Hunt City Manager Ron Long Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician Planning and Zoning Commission Meeting Agenda April 15, 2014 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing—None B. New Business Items requiring a Public Hearing 1. Resolution 2014-06 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of Seward City Code §15.10.140. B Definitions, §15.10.225 Land Uses Allowed and §15.10.225 Land Uses Allowed Table; to allow Mobile Vendors and Roving Vendors to operate on City-owned property (as designated) and within public rights of way Page 3 8. Unfinished Business—None 9. New Business— * A. April 1,2014 Regular Meeting Minutes Page 17 10. Informational Items and Reports (No action required)- A. FEMA Region X Newsletter Page 23 B. 2014 Planning&Zoning Meeting Schedule Page 26 C. Permitting&Agency Information Day Flyer Page 27 11. Commission Comments 12. Citizens' Comments[Limit to 5 minutes per individual—Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission Meeting Agenda April 15, 2014 2 Sponsored by: Staff CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2014-06 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL AMEND PORTIONS OF SEWARD CITY CODE §15.10.140.B DEFINITIONS, §15.10.225 LAND USES ALLOWED AND §15.10.225 LAND USES ALLOWED TABLE; TO ALLOW MOBILE VENDORS AND ROVING VENDORS TO OPERATE ON CITY OWNED PROPERTY (AS DESIGNATED)AND WITHIN PUBLIC RIGHTS OF WAY WHEREAS, members of the public have requested a code change to allow mobile vendors and roving vendors on City parcels and within public Rights of Way; and WHEREAS, February 24, 2014 City Council directed the Planning and Zoning Commission to hold public work sessions and develop new code provisions addressing mobile and roving vendors on City parcels (as designated) and within certain public rights of way; and WHEREAS, the Planning and Zoning Commission held several public work sessions on mobile vendors and roving vendors, specifically to address new code provisions for the Seward City Code; and WHEREAS, the Public Hearing notification process has been complied with. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission recommends Ordinance 2014- attached and incorporated herein by reference, be forwarded to City Council for approval, amending portions of Seward City Code §15.10.140.B Specific Definitions, §15.10.225 Land Uses Allowed and §15.10.225 Land Uses Allowed Table; to allow mobile vendors and roving vendors to operate on city owned property (as designated) and within public rights of way. Section 2. This resolution shall take effect immediately upon its adoption. 3 1 Seward Planning and Zoning Commission Resolution 2014-06 Page 2 of 2 PASSED AND APPROVED by the Seward Planning and Zoning Commission this 15th day of 2014. THE CITY OF SEWARD Cindy Ecklund, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: Two ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 4 Sponsored by: Planning and Zoning Commission Introduction Date: May 12,2014 Public Hearing Date: May 27,2014 Enactment Date: May 27,2014 CITY OF SEWARD,ALASKA ORDINANCE 2014- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.140.B SPECIFIC DEFINITIONS, §15.10.225 LAND USES ALLOWED AND §15.10.225 LAND USES ALLOWED TABLE; TO ALLOW MOBILE VENDORS AND ROVING VENDORS TO OPERATE ON CITY OWNED PROPERTY (AS DESIGNATED) AND WITHIN PUBLIC RIGHTS OF WAY WHEREAS, members of the public have requested code changes to allow mobile vendors and roving vendors on City parcels and within public Rights of Way; and WHEREAS, at the February 24, 2014 work session Council directed the Planning and Zoning Commission to hold public work sessions and develop new code provisions addressing mobile and roving vendors on City parcels; and WHEREAS, the Planning and Zoning Commission held public work sessions on March 11 and 18, 2014 to develop the new code provisions and on March 24, 2014 held a joint work session with Council to present and review the proposed new code provisions; and WHEREAS, at its April 15, 2014 special meeting, the Planning and Zoning Commission held a public hearing and recommended City Council approval of the proposed City Code amendments. NOW,THEREFORE,THE CITY OF SEWARD ORDAINS that: Section 1. Portions of Seward City Code are hereby amended to read as follows: (Deletions are Bold Strikethrouglis; Additions are Bold Italic Underline) 15.10.140 Definitions (B) B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: * * * 98. Vending.The sales of food, services or merchandise. " :". • . ; • . A.; - : • : • ;•• • ;•• ; : • •;.; • ; ; ; • • : ;* -• ; • ;•• ; • •• " ' ' • : ; : : ; " • ' • ; : • : : 5 CITY OF SEWARD,ALASKA ORDINANCE 2014- Page 2 of 6 a. Hawking: is the loud or continuous audible solicitation of business by a vendor to the general public. b. Mobile Vending Cart: is a non-motorized structure or unit on wheels that is easily moved and used for vending. c. Mobile Vendor: a person or business that sells food or permitted types of goods from City-approved locations using(i) a licensed vehicle or cart capable of movement; or(ii) a licensed trailer pulled behind a motor vehicle. d. Pre Packaged food: ready-to-eat food that is cooked, wrapped, packaged, processed, or portioned for service, sale or distribution. e. Roving Vendor: a person who offers only pre-packaged food items to the public, with or without the use of a licensed motor vehicle, from no fixed location on public property, only on rights of way within designated zoning districts, excluding Fourth Avenue between Port Avenue and Van Buren Street, and also excluding Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. Transient merchant. Any person, partnership, firm or corporation, whether a resident of the City or not, who engages in a temporary business, within a period not exceeding 150 consecutive days in a calendar year, of selling and delivering goods and/or services, wares and merchandise for profit or nonprofit within the City by operating . . . , • . . • . .. , -, . . • . . . • •, from a location out-of-doors or in quarters that are easily moveable, such as a temporary leased area or space, or motor vehicle, trailer or tent. Includes peddlers, solicitors, itinerant merchants and vendors. Does not include vehicles for hire. Transient merchants operate exclusively from private property. (note: Transient merchant definition relocated. Previously 15.10.140.B. 95.) 15.10.225-Land Uses Allowed Table (Deletions are Bold Strilcthrenghs; Additions are Bold Italic Underline) Districts: Principally Residential Principally Principally Commercial Public Uses RR JR1IR2 JR3 IUR ORIACIHC ICB I I RMIINSI P 6 CITY OF SEWARD, ALASKA ORDINANCE 2014- Page 3 of 6 M o b i l e V e n d o r P P P P P P P P PP P Roving Vendor P P P P P P P P PP P 15.10.225 Land uses allowed. (a) (b) * * * Note: (c) Transient Merchants . . . becomes (e) (c) Mobile Vendor as defined in section 15.10.140 B 98 Vending (C) of this chapter and which are allowed in accordance with table .15.10.225 are subject to the following development requirements: 1. An application for a mobile vendor must be submitted on a form provided by the City Clerk's office yearly with colored pictures of at least two different angles of the unit the applicant is applying to license and a description that includes the length and width, when in its widest configuration. 2. Mobile vendors may operate at designated locations, by permit. Policies and Procedures shall be set by resolution of the City Council. 3. The Seward Police Department has the right to close down a mobile vendor if vending is causing or contributing to an imminent public safety hazard. 4. No mobile vending shall take place on public property between the hours of 10:00 p.m. and 6:00 a.m. unless otherwise posted. 5. A mobile vendor may only offer, for sale, the following types of goods and services on public property: Food and/or non-alcoholic beverages; Handicrafts, artwork,jewelry or similar goods or Firewood. 6. Licenses: In addition to complying with City of Seward ordinances related to mobile vendors and applicable regulations, the owner and operator is responsible for applying for and obtaining all other necessary licenses and satisfying the standards of the City permit conditions. 7. Mobile vendor vehicles or carts may not remain in place overnight or in City parking lots. 8. Mobile vendor vehicles must be self-contained when operating, except for the required trash and or recycling receptacles, which shall be in a safe location and in no event shall impede the free movement of automobiles or pedestrians, within their permitted lot or space. 7 CITY OF SEWARD,ALASKA ORDINANCE 2014- Page 4 of 6 9. Mobile vendors must serve to the sidewalk or esplanade next to a sidewalk when parked in spaces parallel to City sidewalks. 10. It shall be unlawful for a vendor to attract customers by hawking or physically accosting persons. 11. Each mobile vendor vehicle shall provide the City of Seward with a certificate of insurance to cover public liability in the standard amount set by City policy. Insurance policies shall stipulate that the insurer will give written notice to the City at least 30 days prior to cancellation or other termination in coverage. Prior to acceptance of their permit, vendors shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. 12. Any mobile vendor base station shall be properly licensed. 13. Mobile vendors shall comply with all City code, policy and procedures. Failure to adhere to the regulations for mobile vendors is cause for revocation or suspension of the license/permit by the City Clerk 14. Mobile vendors shall display required permits and City business license in a prominent location on the Mobile Vending Cart or vehicle from which the business is conducted pursuant to the permit, so it is protected from the weather and easily visible to the public. (d) Roving Vendor as defined in section 15.10.140 B 98 (e) of this chapter and which are allowed in accordance with table 15.10.225 are subject to the following development requirements: 1. Roving vendors shall not vend on any public street where the legal speed limit exceeds 25 miles per hour, or on Fourth Avenue between Port Avenue and Van Buren Street, and also excluding that portion of Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. 2. Roving vendors shall not vend on any public street before 6:00 a.m. or after 10:00 p.m., unless otherwise posted 3. Roving vendors shall vend only when the vehicle is lawfully parked and completely stopped 4. Roving vendors shall vend on public streets from the side of the vehicle away from moving traffic, and within one foot of the curb or edge of the street 5. Roving vendors shall not vend or permit the vehicle to stand in one place in any public place or street for more than (30) minutes or in front of any premises for any time if the owner or lessee objects. 8 CITY OF SEWARD,ALASKA ORDINANCE 2014- Page 5 of 6 6. An application for a roving vendor vehicle must be submitted on a form provided by the City Clerk's office yearly with colored pictures of at least two different angles of the unit the applicant is applying to license and a description that includes the length and width, when in its widest configuration. 7. The Seward Police Department has the right to close down or request a roving vendor to relocate if vending is causing or contributing to an imminent public safety hazard. 8. In addition to complying with City ordinances and permit conditions related to roving vendors, the owner and operator is responsible for applying for and obtaining all other necessary licenses required for the service of food The roving vendor vehicle shall be in compliance with the motor vehicle laws of the State of Alaska, and the roving vendor vehicle owner is responsible for complying and verifying that a specific location or route does not violate City zoning code. 9. Roving vendors shall comply with all traffic rules. 10. Each roving vendor vehicle must provide the City of Seward with a certificate of insurance to cover public liability in the standard amount set by City policy. Insurance policies shall stipulate that the insurer will give written notice to the City at least 30 days prior to cancellation or other termination in coverage. Prior to acceptance of their permit, vendors shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. 11. Any roving vendor base station must be properly licensed. 12. Roving vendors shall comply with City code, policy and procedures. Policies and procedures shall be set by resolution of the City Council. Failure to adhere to the regulations for roving vendors is cause for revocation or suspension of license / permit by the City Clerk. 13. Roving vendors shall display required permits and City business license in a prominent location on the Mobile Vending Cart or vehicle from which the business is conducted pursuant to the permit, so it is protected from the weather and easily visible to the public. Section 2. This ordinance shall take effect ten(10)days following enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this day of 2014. 9 CITY OF SEWARD,ALASKA ORDINANCE 2014- Page 6 of 6 THE CITY OF SEWARD,ALASKA Jean Bardarson,Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 10 P&Z Agenda Statement I. Meeting Date: April 15, 2014 6'4a kCA Through: Ron Long, Assistant City Manager -1k-Asv-c' From: Donna Glenz, Planner Agenda Item: Resolution 2014-06, Amending Portions of Seward City Code (SSC) §15.10.140.B Specific Definitions, §15.10.225 Land Uses Allowed and §15.10.225 Land Uses Allowed Table; to allow mobile vendors and roving vendors to operate on city owned property(as designated) and within public rights of way BACKGROUND &JUSTIFICATION: Members of the public have requested code changes to allow mobile vendors and roving vendors on City parcels and within public Rights of Way. At the City Council public work session on February 24, 2014 the Council directed the Planning and Zoning Commission to hold public work sessions and develop new code provisions addressing mobile and roving venders. The Commission held several public work sessions on March 11 and 18, 2014 to develop the new code provisions and on March 24,2014 held a joint work session with Council to present and review the proposed new code provisions. Members of the public and several department heads attended the work sessions, providing valuable requests and insight, which were incorporated into the code provisions. At the direction of Council,the detailed Policies and Procedures,including the recommended vender locations will be approved by Resolution of the City Council. This Ordinance as presented has been reviewed and approved by the City attorney. The recommended code provisions are as follows: (Deletions are Bold Strikethroughs; Additions are Bold Italic Underline) 15.10.140 Defmitions (B) B. Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter,unless otherwise provided or the context otherwise requires: * * * 11 Planning and Zoning Agenda Statement Page 2 of 6 98. Vending.The sales of food, services or merchandise. • . . • • . . . , . , . . , .. . • . . .•.. , .. • , . . . • • • .. a. Hawking: is the loud or continuous audible solicitation of business by a vendor to the general public. b. Mobile Vending Cart:is a non-motorized structure or unit on wheels that is easily moved and used for vending. c. Mobile Vendor:a person or business that sells food or permitted types of goods from City- approved locations using (i) a licensed vehicle or cart capable of movement; or (ii) a licensed trailer pulled behind a motor vehicle. d Pre Packaged food: ready-to-eat food that is cooked, wrapped, packaged, processed, or portioned for service, sale or distribution. e. Roving Vendor: a person who offers only pre-packaged food items to the public, with or without the use of a licensed motor vehicle,from no fixed location on public property,only on rights of way within designated zoning districts, excluding Fourth Avenue between Port Avenue and Van Buren Street, and also excluding Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. ,f Transient merchant Any person,partnership,firm or corporation,whether a resident of the City or not, who engages in a temporary business, within a period not exceeding 150 consecutive days in a calendar year, of selling and delivering goods and/or services, wares and merchandise for profit or nonprofit within the City by operating , • • ' •••• • ', • • •• ; • - • • • • • • • •, . from a location out- of-doors or in quarters that are easily moveable,such as a temporary leased area or space,or motor vehicle,trailer or tent. Includes peddlers,solicitors,itinerant merchants and vendors. Does not include vehicles for hire. Transient merchants operate exclusively from private - property. (note:Transient merchant definition relocated.Previously 15.10.140.B. 95.) 15.10.225 -Land Uses Allowed Table (Deletions are Bold Strip; Additions are Bold Italic Underline) 12 Planning and Zoning Agenda Statement Page 3 of 6 Districts: Principally Residential Principally Principally Commercial Public Uses RR R1 R2 R3 UR OR AC HC CB I RM INS P Mobile V e n d o r P P P P P P P P PP P Roving Vendor P P P P P P P P P P P 15.10.225 Land uses allowed. (Deletions are Bold Stri ghs; Additions are Bold Italic Underline) (a) (b) * * * Note: (c) Transient Merchants . . . becomes (e) (c)Mobile Vendor as defined in section 15.10.140 B 98 Vending(C)o f this chapter and which are allowed in accordance with table .15.10.225 are subject to the following development requirements: 1. An application for a mobile vendor must be submitted on a form provided by the City Clerk's office yearly with colored pictures of at least two different angles of the unit the applicant is applying to license and a description that includes the length and width, when in its widest configuration. 2. Mobile vendors may operate at designated locations, by permit. Policies and Procedures shall be set by resolution of the City Council, 3. The Seward Police Department has the right to close down a mobile vendor if vending is causing or contributing to an imminent public safety hazard. 4. No mobile vending shall take place on public property between the hours of 10:00 p.m. and 6:00 a.m. unless otherwise posted, 5. A mobile vendor may only offer,for sale,the following types of goods and services on public property:food and/or non-alcoholic beverages;handicrafts,artwork,jewelry or similar goods or firewood. 6. Licenses: In addition to complying with City of Seward ordinances related to mobile vendors and applicable regulations, the owner and operator is responsible for applying for and obtaining all other necessary licenses and satisfying the standards of the City permit conditions. 13 Planning and Zoning Agenda Statement Page 4 of 6 7. Mobile vendor vehicles or carts may not remain in place overnight or in City parking lots. 8. Mobile vendor vehicles must be self-contained when operating, except for the required trash and or recycling receptacles, which shall be in a safe location and in no event shall impede the free movement of automobiles or pedestrians, within their permitted lot or space. 9. Mobile vendors must serve to the sidewalk or esplanade next to a sidewalk when parked in spaces parallel to City sidewalks. 10. It shall be unlawful for a vendor to attract customers by hawking or physically accosting persons. 11. Each mobile vendor vehicle shall provide the City of Seward with a certificate of insurance to cover public liability in the standard amount set by City policy.Insurance policies shall stipulate that the insurer will give written notice to the City at least 30 days prior to cancellation or other termination in coverage. Prior to acceptance of their permit,vendors shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. 12. Any mobile vendor base station shall be properly licensed. 13. Mobile vendors shall comply with all City code,policy and procedures. Failure to adhere to the regulations for mobile vendors is cause for revocation or suspension of the license/permit by the City Clerk. 14. Mobile vendors shall display required permits and City business license in a prominent location on the Mobile Vending Cart or vehicle from which the business is conducted pursuant to the permit,so it is protected from the weather and easily visible to the public. (d) Roving Vendor as defined in section 15.10.140 B 98 (e) of this chapter and which are allowed in accordance with table 15.10.225 are subject to the following development requirements: 1. Roving vendors shall not vend on any public street where the legal speed limit exceeds 25 miles per hour, or on Fourth Avenue between Port Avenue and Van Buren Street,and also excluding that portion of Fourth and Fifth Avenues between Jefferson Street and Railway Avenue. 2. Roving vendors shall not vend on any public street before 6:00 a.m. or after 10:00 p.m., unless otherwise posted. 14 Planning and Zoning Agenda Statement Page 5 of 6 3. Roving vendors shall vend only when the vehicle is lawfully parked and completely stopped. 4. Roving vendors shall vend on public streets from the side of the vehicle away from moving traffic, and within one foot of the curb or edge of the street S. Roving vendors shall not vend or permit the vehicle to stand in one place in any public place or street for more than(30)minutes or in front of any premises for any time if the owner or lessee objects. 6. An application for a roving vendor vehicle must be submitted on a form provided by the City Clerk's office yearly with colored pictures of at least two different angles of the unit the applicant is applying to license and a description that includes the length and width, when in its widest configuration. 7. The Seward Police Department has the right to close down or request a roving vendor to relocate if vending is causing or contributing to an imminent public safety hazard, 8. In addition to complying with City ordinances and permit conditions related to roving vendors,the owner and operator is responsible for applying for and obtaining all other necessary licenses required for the service of fooeL The roving vendor vehicle shall be in compliance with the motor vehicle laws of the State of Alaska, and the roving vendor vehicle owner is responsible for complying and verifying that a specific location or route does not violate City zoning code. 9. Roving vendors shall comply with all traffic rules. 10. Each roving vendor vehicle must provide the City of Seward with a certificate of insurance to cover public liability in the standard amount set by City policy. Insurance policies shall stipulate that the insurer will give written notice to the City at least 30 days prior to cancellation or other termination in coverage. Prior to acceptance of their permit, vendors shall execute an instrument under the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of Seward from any and all claims for injury or damage to persons or property suffered in connection with vendor activities. 11. Any roving vendor base station must be properly licensed. 12 .Roving vendors shall comply with City code,policy and procedures. Policies and procedures shall be set by resolution of the City CounciL Failure to adhere to the regulations for roving vendors is cause for revocation or suspension of license/permit by the City Clerk 13. Roving vendors shall display required permits and City business license in a prominent location on the Mobile Vending Cart or vehicle from which the business is 15 Planning and Zoning Agenda Statement Page 6 of 6 conducted pursuant to the permit,so it is protected from the weather and easily visible to the public. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020): 3.2 Land Use 3.7.3 Continue to improve the quality and efficiency of city governmental services. 1' X • Continue to revise and update the Seward City Code. Strategic Plan (1999): Goals and Objectives 2 * Adjust local development regulations, where appropriate, to X encourage development that is consistent with our economic base vision 3. Other (list): X As per City Code§15.01.040 Public Hearings;the public notice requirements were met. At the time of publishing this agenda, no public inquiry had been received. RECOMMENDATION: The Commission to approve Resolution 2014-06,recommending the City Council enact the attached Ordinance. 16 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 73 Call to Order The April 1, 2014 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Cindy Ecklund. Opening Ceremony Commissioner McClure led the Pledge of Allegiance to the fla, Roll Call There were present: Cindy Ecklund presiding, and • Janet Coulter Christoph lar Bixler McClure comprising a quorum of the Comm/1(/‘ 97# Donna Glenz, City Pl. Dw,. ood, Planni chnician Excused was a Fie City Administration Rep• .; / /2/ Planner /. Gle 'dated the Commission on the following business items: fir reported thae, - City,; anager and Assistant City Manager were traveling to Wa ,,, on, D. C. anØ neau on City business. • A Ken. /?,-ninsula sough Assembly meeting was scheduled to be held in the City Council sers at •.m. on April 15. • • A special ./,. d Zoning Commission meeting was scheduled for 7 p.m. on April 15 and would be 11 in the Seward Community Library & Museum, upstairs meeting room. The main ageni a item was the draft Mobile Vendor Code. • A Seward/Bear Creek Flood Service Area board meeting was scheduled for 7 p.m. on April 7. Glenz planned to attend. • The Community Development Department would be participating in the annual Permitting & Agency Information Day on April 17. The event was scheduled for 11 a.m. to 3 p.m. in the Seward Community Library& Museum. • Glenz reported that auditors were working with the City of Seward, and noted the additional tables and materials that were present at the meeting. 17 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 74 Other Reports,Announcements &Presentations—None Citizens' Comments on any subject except those items scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (McClure/Coulter) Approve the Agenda and Consent Agenda r l Motion Passed Unanimous ,, i,„ The following items were approved on the Consent Agend rrr y� p Jifr if March 4, 2014 Regular Meeting Minutes �°"� '> Special Items - /%/ Election of Chair and Vice Chair j%/ Glenz explained the procedure foe;,,,/,., ual election . '; e terms. Glenz noted that the election was postponed from the March re_f.�-1'-' ����,,,, due to th- ce of Commissioners. Ecklund opened the floor to accept 9mi .s: !, it of the Planning and Zoning Commission. ;,,,, �°�/ ,/,..,-',4-,,, v> / Motion (McClure/ • ) /!�Close the nominations for Chair and elect missioner Ecklund as Chair for the 4-,,° ` x ...,,,44, 'fanning and Zoning Commission. , Motion %�sed �j, �%y Unanimous Consent . d opened the 4r to ac 'it nominations for Vice Chair of the Planning and Zoning Co G; .., ion. „• 1' . Motion (Ecklun.f ar) Close the nominations for Vice Chair and +/ elect Bixler McClure as Vice Chair for the . 77° Planning and Zoning Commission. Motion Passed Unanimous Consent Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing- 18 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 75 Resolution 2014-04 of the Planning and Zoning Commission of the City of Seward, Alaska, providing a recommendation to City Council on the nomination for disposal of City-owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision Glenz explained the history of the property and its configuration in the harbor area along Fourth Avenue. Glenz directed Commissioners to a map in the meeting packet and described the uses of various lots surrounding the parcel known commonly as the"Sliver." Glenz directed Commissioners to a wall map and pointed o approximate locations of various utilities and structures. Glenz also pointed out -+ent across the parcel for a fire lane and access in the area of J-Dock. ff f�lx Some City infrastructure, including a portion of eAt harbor bre r, was on Alaska Railroad property. The "Sliver" parcel coul• it eon approval, be dispo' f in trade with the Alaska Railroad. Glenz said the spec * ails of'y negotiations :.:y -the Alaska Railroad were not known. /%�,// % Notice of public hearing being„ osted and publi° - as required by law was noted and the public hearing was opened. y Ron Wille, a resident outside the city! ske/=;rye 'fication out who owned three nearby parcels. Wille also asked about potential new is / /;. „ pacts to parking that might be created by the proposed pry r 1,r sposal. Glenz respo "' ndicati ;= hich parcel 0 ere owned by the City of Seward and which parcels in the area were' ed �l the Alaska R Ave ad. Parking on Alaska Railroad property would be managed by the ' ;ff ! , `�d. Xy/ e asked . "Lf '.; sed parcel owned by the City that was directly south of the "Shy-, cel, and whe i -,f, ere v1/4/:) `° intended uses.Gle /° id she did know what specific plans may exist for the surrounding City • properties. !%// Motion (Mc : ;; ulcer) Approve Resolution 2014-04 Ecklund asked' the ro osed recommendation for disposal should be amended to indicate P p p specific properties or encroachments that might be included in a disposal/exchange. Glenz said the Commission would be providing a recommendation for disposal, but the Council and City Administration would consider the specific properties that might be included. 19 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 76 Edgar commented that the fire lane, the setback for the used oil receptacle and other measurements may need to be indicated as the property disposal and development plans progress. Coulter asked how the City might benefit from the proposed disposal of the "Sliver" parcel. Glenz said the parcel was too narrow to meet normal development standards. The Alaska Railroad had intended to develop a plaza in that area of the ' ',"' , and ownership of the parcel could provide legal access to other Alaska Railroad p /-',-rty. Ecklund noted that the size of the "Sliver" parcel w 13,6 ,,:' •uare feet. She asked if other properties, of similar size, might be of benefi /,4 f munici• , ' in trade. Glenz said the City and the Alaska Railro, had entered into agre. Its for uses of 7 various properties, including the north pc ,y f the `‘N'ver." All pare: ' -. might be considered for an equitable exchange would biA - -rm.1 44j City Admi -:ration, Glenz said. Ecklund asked if action on Resol g% t, 014-04 could b ,:, poned until more information was provided by Administration. Glenz said she did not know what tldif,-,ae,,1",,, ,r, ,;(in City Administration might indicate about neg 6, '`'", , if action on “i, /-solution postponed. ,,-- : ; , / , .,,x, Ecklund sai. „,, c . •ropos‘, 'j•roperty disOsal was important and required two public ," hearings. Ecklun., 'a she i d not know if City would be receiving market value, or equitable value, in , ' ,„,•. ,,. Ecklund said she felt there was not enough info i,w','%4 345,-ie Co * sion to i . ,- a recommendation. „ , , :ar noted the a,''- rtanc-' 1 •- J-Dock access and whether the easement would be ;„_,A -7/ 5yaiiicu. ',/,/o Glenz '.:;,,,i/the access ',-.)..ue was noted in the recommendations and should be protected by • easement;,%,, z said/ McClure said ;,, /primary issue before the Commission was the recommendation for disposal, not t /specifics of any negotiations that might result. Coulter said she felt that the Commission was being asked to provide a recommendation without the benefit of full information. Glenz reiterated that the Commission would only be making a recommendation on the "Sliver" parcel, and that the parcel could not realistically be developed by any private owner. 20 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 77 Ecklund asked if a new plat might come before the Commission. Glenz said she had not seen a draft plat, but said she believed a local surveyor was working with the Alaska Railroad to produce one. Coulter said parking was critical in the harbor area. She asked if parking might be lost as a result of the"Sliver"disposal. Glenz said the Alaska Railroad could provide parking for tJ customers or lease holders, but on-site parking was not required within the Harbor C e ial Zoning District. McClure asked for clarification regarding the park's,. that was curtly being provided on the"Sliver parcel. Glenz said the parcel included a parkin./ or Alaa Railroad leas6'4101ders, but a portion of the parking was on City-owned la :s om- --44e various parcel boundaries surrounding the "Sliver" were platted in unconv.e4,;(1 configurations as a result of the 1964 earthquake and the rapid rewnstruction, Glenz Motion Passed Tnanimous 7;//// 4 4,1///// Unfinished Business—None / New Business Items— Ve/ Resolution 201,''';;;,if th)"lanning and • • ing Commission of the City of • • Seward, Alaska, • al Approval of the Planning and Zo i > •••:?.", ion '` • 'ties fro ii 2014 to April 2015 '/'‘/`/ •tg, ,,,,s„) • // ' noted tha 1s7 Corn had worked with the City Council to establish the prio(Me. the priorities to go /-*-'fore Council for approval on April 28, 2014. /4 • MOtiO 7-%cClure/E0• :r) Approve Resolution 2014-05 Motion Pas / //' Unanimous Consent Informational Items nd Reports (No action required) FEMA Region X Newsletter 2014 Planning & Zoning Meeting Schedule April 15 Kenai Peninsula Borough Assembly Meeting Reminder 21 City of Seward,Alaska Planning Commission Minutes April 1, 2014 Volume 7, Page 78 April 15 Special Meeting Reminder Commission Comments McClure thanked the Commission for electing him as Vice Chair and thanked the members of the public who attended the meeting. Ecklund expressed thanks to the public for providing input and thanked staff for the meeting preparations. Citizens' Comments - None Commission and Administration Response to Citizens' •mitents—Mg* Adjournment ,,,, •tt-„,,,,k,,, ,,/ Meeting adjourned at 7:52 p.m. ‘, ,,,,,, / ,-, //,„/„7 , / Dwayne Atwood, - /nu Planning Technician -,,,,,,,:,. . /Ch ' //// ,, air , ,,,, ; -7.,,,,;,, -2, '7).* " , (City Seal) ,o. 't" N '/ ///' / . ,.! / 7,/ ,,,, z/ 22 \ TA R R News from Region X i.-----,,ty.,,,,,,,, ,,,,,,,,,,,:,, Homeowner Flood Refunds for Some Policies April 2014 The new law mandates refunds of Volume 4.Issue 4 Insurance Affordability the excess premiums that some Pre- Act FIRM policyholders were charged pursuant to the requirements of Previously called the Grimm-Waters BW12 that were revoked by the new NFIP reform bill, President Obama law. This is small percentage of the Inside this Issue signed the Homeowner Flood overall NFIP policy base. Insurance Affordability Act of 2014 (HFIAA) into law on March 21. The The HFIAA Overview has many A Insurance Affoidability Act Act repeals and modifies certain Homeowner Flood more details and is available for I provisions of the Biggert-Waters download at www.starr-team.com. Flood Insurance Reform Act of There is also an article in a recent Building Science Toolkit 2012 (BW12), and makes additional issue of Insurance Journal that program changes to the NFIP. summarizes the changes to the FEMA has released a five-page NFIP: www.insurancejoumal.com. 2 NORFMA News, overview that highlights the key provisions of the law, which will be Building Science Toolkit Primary Frontal Dune implemented in the coming months FEMA recently released a Building 2 Factsheet and years. Here are a few highlights: Sciences Toolkit CD that contains New Surcharge on all NFIP Policies general information and technical 2 Washington DOE RFP A new surcharge will be added to all guidance on the design and policies to offset subsidized policies, construction of hazard-resistant Review of Changes to the until all Pre-FIRM subsidies are buildings and the retrofit of existing 3 Policy for Flood Risk eliminated: $25 for primary buildings to reduce the risk of Analysis and Mapping residences and$250 for all others. damage from flooding and other natural hazards. The Toolkit 3 Calendar Grandfathering assembles the most widely used The new law repeals the part of FEMA publications, technical BW12 that eliminated bulletins, recovery advisories, best grandfathering of lower risks rates, and replaces it with phased-in practices, and evaluations and ' comparisons of building codes and premium increases when there is a new or updated Flood Insurance provides links to additional publications on hazard resistance Rate Map. and design prepared by FEMA and Gradual Premium Increases for other Federal agencies. These • Subsidized Policies documents and tools are a great The new law requires gradual rate resource to help support mitigations increases to properties now efforts. receiving artificially low (or You can order a copy of the CD to subsidized) rates instead of be mailed to you from the FEMA immediate increases to full-risk Strategic Alliance for Risk Reduction Library at www.fema.gov or FEMA Region X Service Center rates required in certain cases under download the full CD from 20700 44', Avenue West.Suite 110 BW12. Generally, the increases will www.starr-team.com. Lynnwood,Washington 98036 not exceed 18% per year, but this is (425)329-3699 in addition to the new surcharge. RiskMAP increasing Residence Together APRIL 2014 www.starr-team.com 23 ■r. NEWS FROM REGION X Page 2 NORFMA News even if you are not attending the Washington DOE RFP conference. ASFPM Conference Discount Floodplains by Design 2015-17 Recreational golfers at all skill Budget Proposal You heard it here first! ASFPM has levels are welcome. Come agreed to extend the reduced In 2013 the Washington Department g experience the same course on of Ecology was successful in registration fee for local officials to which elite PGA players will be those from all NORFMA states: competing next year at the US securing legislative funding through the Floodplain by Design effort. Alaska, Idaho, Oregon, Washington Open. Check out Chambers Bay at and British Columbia. The ASFPM www.ChambersBaygolf.com. This Ecology was given $33 million to Conference registration page has links-style, Robert Trent Jones II advance integrated floodplain already been updated to reflect the design is set into a hillside with projects in Puget Sound and an change. every hole overlooking the majestic additional $11 million for a marine waters of the Puget Sound. statewide floodplain management NORFMA thanks ASFPM's Chad and control competitive grant Ross and the Executive Committee NORFMA is looking for an early program. for responding so quickly and "head count' of interested players. generously to our concern. No payment is needed at this time. The Department of Ecology is now soliciting preliminary proposals of Conference Scholarships Available Interested players should contact projects in order to develop a budget Discounted registration not good Tony Melone,tonyasfpm @smail.com. proposal for the 2015-17 biennium. enough? NORFMA invites Primary Frontal Dune The two goals of the program are to applications from local government Factsheet promote the reduction of flood risks employees and elected officials for and floodplain ecosystem recovery scholarship funds to attend the FEMA recently released a Fact while maintaining or improving ASFPM Conference in Seattle. Sheet for Primary Frontal Dunes agricultural production, water Scholarships are available to (PFD). A PFD is defined by the quality, and open space/recreation, reimburse 75% of conference NFIP as a continuous or nearly and to improve the coordination of registration fees (at the discounted continuous mound or ridge of sand public funding for floodplain efforts. rate), as well as eligible travel and with relatively steep seaward and Submittal deadlines: lodging costs. Funds available for landward slopes immediately scholarships are limited and will be landward of and adjacent to the • May 23, 2014: Preliminary awarded on a first-come, first-served beach. The Factsheet explains what proposals. This summary project basis with one scholarship awarded a FPD is; how FEMA assesses description and preliminary per jurisdiction unless the pool of coastal hazards on a PFD; why budget will be used to assist applicants is smaller than expected. FEMA considers a PFD above the applicants in refining their NORFMA is administering the 1% annual chance flood level to be proposals. Preliminary proposals included in a Special Flood Hazard will be used to identify projects scholarships only for Washington. Areas; and how a community can that will be invited to submit full Scholarships for Alaska, Idaho, and revise the PFD delineation shown on applications. See form below. Oregon are being administered by a FIRM. the NFIP Coordinators. • August 1, 2014: Selected Please visit NORFMA's ASFPM Visit www.starr-team.com or the preliminary proposals to submit FEMA Library to view the factsheet. additional project information. Conference website for details and The full Project Ranking Criteria contact information. that will be used in the application ASFPM Conference Golf Tournament Newsletter Ideas? are shown below. Let us know what you to want to see in NORFMA is coordinating with future issues!Do you have a suggestion Visit http://www.ecv.wa.Qov for details. ASFPM to organize various local for a story,event announcement,or did tours and activities. One of these you recently read something that others activities is a golf outing to would want to see? Chambers Bay on Sunday, June 1. Help us spread the word! Email us at We have tee times available for RXNewsletter@starr-team.com. } isI. i'/ AP NORFMA members and friends, Increasing Resilience Together APRIL 2014 www.starr-team.com 24 NEWS FROM REGION X Page 3 Review of Changes to Risk MAP program. This policy Upcoming Events & the Policy outlines FEMA's requirements to e for Flood Training produce better overall consistency Risk Analysis and and more efficient operation of Determining Base Flood Elevation Mapping mapping activities. FEMA has Ap established a maintenance plan for il 1(■-1,11 M,1■ 7. 19am FEMA maintains guidelines and the Risk MAP Guidelines and Online 1 t standards to support the Risk MAP Standards and plans to issue updates CRS Webinar Series: Preparing for a program. These guidelines and on a semi-annual basis. As part of Verification Visit standards define the specific this first semi-annual update, there Ai :0 15 1 oan implementation of the statutory and are 2 new proposed standards and 1 June 17. i( ir, regulatory requirements for revision to an existing standard. National Flood Insurance Program FEMA intends to publish these CRS Webinar Series: Developing (NFIP) flood risk analysis and standards as a part of the Policy for Outreach Projects(Activity 330) mapping, and address the Flood Risk Analysis and loll 15 lOom performance of flood risk projects, Mapping. The included draft processing of letters of map change standards are being made available Elevation Certificates and related Risk MAP activities, for public review to provide an N1 ,0 1 . lOom More information is available at: opportunity for comment prior to www.fema.gov incorporation into the policy. In 2011, FEMA undertook a multi- For more information on the guidelines Floodplain Development Permit and standards, visit www.fema.gov. To Aol Review year project to improve the way guidelines and standards ards are view the Policy for Flood Risk Analysis and Mapping document visit .' published, maintained and used. The wwwlemagovlmedia-librarv-data To nr,111, final product of the initial phase of review the proposed changes visit Inspecting Floodplain Development work was the Policy for Flood Risk www.starr-team com. In,,1 Analysis and Mapping, published in Mm August 2013, which comprises the `StAf.'k P)rltrn SPICe standards for practitioners of the Elevation Certificates for A Zones Miiv 2. w,1111 CRS Webinar Series:Introduction to CRS M11\ On] tin 1 I 1 CRS Webinar Series:Higher Regulatory Standards(Activity 430) M 2 1 IOn 1,, 1 NFIP Basics ■ ,■Iiith CFC ASFPNI Annual Conference ItH1 1 ■) Seat In. ,i,tptncutifPicitc titli L,!\f-k - t or k■I 111 31111 Ill Risk MAP Increasing Resifience Together www.starr-team.com APRIL 2014 25 Memorandum r of seyq CITY OF SEWARD COMMUNITY DEVELOPMENT ,, uziov Asif-P Date: November 7,2013 To: Planning&Zoning Commission Through: Donna Glenz,Planner From: Dwayne Atwood,Planning Technician Subject: 2014-Planning&Zoning Meeting Schedule This memo is to P rovide a schedule of the Planning&Zoning Commission Meetings for the calendar year 2014. Unless otherwise noted the P&Z regular meetings will begin at 7:00 p.m. The"Scheduled Special Meetings"shall be held ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm,otherwise the gathering will be held as a work session commencing at 6:00 pm. Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm OR scheduled Work Sessions Commence at 6:00 om January January 7 January 21 February February 4 February 18 March March 4 (Note:March 4 Flood Board Work Session at 6:00) March 18 April April 1 April 15 May May 6 May 20 June June 3 (Note:June 3 Flood Board Work Session at 6:00) June 17 July July 1 July 15 August August 5 August 19 September September 2 (Note:September 2 Flood Board Work Session at 6:00) September 16 October October 7 October 21 (Borough&Local Elections on October 7) • November November 4 November 18(National Election on November 4) December December 2 (Note:December 2 Flood Board Work Session at 6:00) Deem: ier-16 January January 6 January 20 If you have questions or concerns or cannot attend,please call 224-4049 or email datwood(c�cityofseward.net. 26 Pe1711111111-ig,&4111g-en '' ; ' ',.''' .: . ' ::.'74 -: o avito o '°'., A „„,,, ,,,2,,, ,'"14.44',,Z, A„ ,,,,',6„,,, ,,,,,4,,., z r z-:: ' x APRIL 1 7th 11 ift 3 g PM . Seward Com�?1 tjnl Y Library Cor ner of 6th Av e Adams spo nsored 6Y. t ,-='''---=,-,-Seward/Rear Creek, 'a Floodere it _ „,„,c opnir 1 . aaaka DI+Met ores Of Engineers 27 April 2014 May 2014 April 2014 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Monday Tuesday Wednesday Thursday Friday Mar 31 Apr 1 2 3 4 7:00pm P&Z Mtg 12:00pm PACAB Mtg 12:00pm Seward Recrea m 2 7 8 9 10 11 a 14 15 16 17 18 7:00pm CC Mtg 12:00pm KPB Assembly 12:00pm PACAB Work S 7:00pm P&Z Spc Mtg; 12:00pm Seward Recrea 6:30pm HP Mtg a 21 22 23 24 25 6:00pm CC WS;Air For N N . Q 28 29 30 May 1 2 7:00pm CC Mtg N co N Q. Nanci Richey 1 4/10/2014 3:28 PM May 2014 May e 2014 Th June 2014 SuMo TuWe Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 Monday Tuesday Wednesday Thursday Friday Apr 28 29 30 May 1 2 5:30pm CC WS;Friend: N T co (NI Q 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB Mtg rn a 12 13 14 15 16 7:00pm CC Mtg LD N a 2 19 20 21 22 23 6:00pm P&Z WS 12:00pm PACAB Work S 6:30pm HP Mtg N a) '-i t0 2 26 27 28 29 30 Memorial Day 7:00pm CC Mtg 0 m N T (0 2 Nanci Richey 2 4/10/2014 3:28 PM