HomeMy WebLinkAboutRes2014-039 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING TWO (2) REIMBURSABLE STATE OF ALASKA
REGION 10 SCHOLARSHIP AWARDS AND APPROPRIATING FUNDS
WHEREAS, the State of Alaska Department of Commerce, Community and Economic
Development Division of Community and Regional Affairs(DCRA)through the Federal Emergency
Management Agency (FEMA) and the Community Assistance Program — State Support Services
Element Cooperative Agreement is sponsoring reimbursable travel scholarships to attend the
Association of State Floodplain Managers Conference (ASFPM) in Seattle, WA; and
WHEREAS, the ASFPM conference will take place in Seattle June 1 through 7, 2014 and
will provide an excellent opportunity for staff development; and
WHEREAS, the City has been awarded two (2) 75% - 25% Travel Scholarship from the
State of Alaska Floodplain Managers Office to attend the ASFPM Conference; and
WHEREAS, two (2) staff members plan to attend the conference, salaries have been
approved as providing the 25% matching funds; and
WHEREAS, due to the financial burden of the travel costs, the Community Development
Department has requested the City provide the initial funds for the conference travel,registration and
per diem; and
WHEREAS, the City of Seward will be reimbursed for the appropriated funds through the
Travel Scholarships awarded by the State of Alaska Department of Commerce, Community and
Economic Development Division of Community and Regional Affairs(DCRA)upon completion of
the conference travel.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section I. The City Council hereby accepts two (2) reimbursable State of Alaska,
Department of Commerce,Community and Economic Development Travel Scholarship Awards,to
provide travel expenses and registration to Scholarship Revenue Account Number 101-0000-4680-
0200 in an amount not to exceed $4,603.88, and appropriates $4,603.88 to the Community
Development travel account no. 101-1150-5140. The General Fund will provide approximately
$2,096.00 in matching funds associated with salaries.
Section 2. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2014-039
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28'x' day of
April 2014.
THE CITY OF SEWARD, ALASKA
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J•an Bardarson, Mayor
AYES: Keil, Casagranda, Terry, Squires, Darling, Bardarson
NOES: None
ABSENT: Butts
ABSTAIN: None
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Council Agenda Statement
Meeting Date: April 28, 2014
°
Through: Jim Hunt, City Manager
Ron Long, Assistant City Managei\,
From: Donna Glenz, Planner
•
Agenda Item: Resolution 2014-OY accepting two reimbursable State of Alaska, Region 10
Travel Scholarships for the June 2014 ASFPM Seattle Conference
BACKGROUND & JUSTIFICATION:
The City has been awarded two (2) State of Alaska Department of Commerce, Community and
Economic Development Division of Community and Regional Affairs (DCRA)through the Federal
Emergency Management Agency(FEMA)and the Community Assistance Program—State Support
Services Element Cooperative Agreement reimbursable travel scholarships to attend the Association
of State Floodplain Managers Conference (ASFPM) in Seattle WA.
Two staff members would like to take advantage of these scholarship funds and attend the
conference in Seattle. The estimated cost to attend the conference will be S4,603.88. This figure
includes travel, lodging, meals and registration. The State of Alaska Department of Commerce,
Community and Economic Development will pay 100% of these expenses through a reimbursable
matching scholarship at 75% / 25%. The City's 25% match will be covered by staff salary and
benefits.
The Commission and staff are requesting that the City pay for these expenses up front,with the State
of Alaska Department of Commerce, Community and Economic Development providing full
reimbursement to the City upon completion of the conference travel.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (2020 Comp Plan ):
1. 3.8.2 Plan and prepare for disasters X
• Participate in the National Flood Insurance Program
2. Strategic Plan (1999): X
3. Other(list): X
VA
FISCAL NOTE:
The scholarship award shall provide travel expenses per diem and registration to Scholarship
Revenue Account Number 101-0000-4680-0200 in an amount not to exceed S4,603.88. The City's
25% match will be comprised of staffs salaries and benefits.
Finance Approval detscat ,
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
036\
Council to approve Resolution 2014- , accepting two (2) reimbursable State of Alaska,
Department of Commerce,Community and Economic Development Travel Scholarship Award and
appropriating funds. The scholarship provides reimbursable funds for travel expenses,per diem and
registration for two (2) staff members to attend the 2014 Association of State Floodplain Managers
Conference (ASFPM) in Seattle WA.
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