Loading...
HomeMy WebLinkAboutRes2014-041 Sponsored by: Hunt .. CITY OF SEWARD, ALASKA RESOLUTION 2014-041 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A GRANT AGREEMENT WITH THE STATE OF ALASKA DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT FOR A COMMUNITY COASTAL IMPACT ASSISTANCE GRANT FOR STATE FY 2010 FOR THE PURPOSE OF DESIGNING AND CONSTRUCTING A NEW NORTH EAST HARBOR FISH CLEANING STATION IN THE AMOUNT OF $579,000 AND APPROPRIATING FUNDS WHEREAS, the City of Seward applied to the Community Coastal Impact Assistance Program (CIAP) for funds to replace the NE Harbor Fish Cleaning Station; and WHEREAS, the Alaska Department of Commerce, Community, and Economic Development (DCCED) that administers the CIAP grant program has offered grant funds in the amount of$579,000 to the City of Seward for this project; and WHEREAS, the purpose of the grant is to improve the harbor facilities that are used by fishermen and also to protect wildlife; and WHEREAS,the city intends to use these funds to first design and then build the new fish cleaning station. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a grant agreement with DCCED in the amount of$579,000. Section 2. Funding in the amount of$579,000 is hereby appropriated from State Grant account no. 277-2771-4680-0200 to the NE Harbor Fish Cleaning Station contracted services account no 277-2771-5390. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of April, 2014. CITY OF SEWARD, ALASKA RESOLUTION 2014-041 j THE CITY OF SEWARD, ALASKA 1 can Bardarson, Mayor AYES: Keil, Casagranda, Terry, Squires, Darling, Bardarson NOES: None ABSENT: Butts ABSTAIN: None ATTEST: r all oha .r a Kinne, , CMC 1 ityC (City Seal) 011110 B el Weise, ■ •''c' RP 0 ,IA 'IIC• 0 •i Agenda Statement e of Meeting Date: April 28, 2014 k C�0 To: City Council q_�_ P Through: City Manager Jim Hunt From: Harbormaster Mack Funk Agenda Item: Authorizing the City Manager to enter into a grant agreement with the State of Alaska Department of Commerce, Community, and Economic Development for a Community Coastal Impact Assistance Grant for State FY 2010 for the purpose of designing and constructing a new NE Harbor Fish Cleaning Station in the amount of$579,000 and appropriating funds. BACKGROUND & JUSTIFICATION: In March 2010 the City applied for a grant to replace the NE Harbor Fish Cleaning Station. This facility needs to be replaced for three reasons. 1) The tide level must be 9.3 feet or higher for the "gut" barge to floated out to the dump area. 2) The current facility is wide open to birds and occasionally birds have gotten trapped and died in the barge. 3) And, the current facility is worn out. The grant funds for the Community Coastal Impact Assistance Program (CLAP) come to the State of Alaska from the US Fish & Wildlife Service through the Alaska Department of Natural Resources (DNR), but the grant funds are administered by the Alaska Department of Commerce, Community, and Economic Development (DCCED). On September 4, 2012 USFW wrote to the DNR a letter (attached) approving the grant. The City did not receive this letter until February 2013. Design of the facility had to be modified and the changes were eventually reviewed and approved by the USFW. The original concept for the new fish cleaning station was based on the B-dock and J-dock fish cleaning stations- a tall, fixed platform with a barge in a slot. However, during city staff review of the project in the spring of 2012, it was clear that the funds would be inadequate to complete the project as designed. During 2011 and 2012 the harbor staff made inexpensive improvements to the existing facility to minimize and hopefully eliminate bird casualties. During 2013 the harbor proposed to DCCED staff that a more cost effective fish cleaning station be designed and built at the bottom of the NE boat ramp. The now approved design (attached) is based on the Q-dock (South Harbor) fish cleaning station that is secured to the floating dock system so that it raises and drops according to the tide level. Since this design uses less space and fewer materials, the projected cost is correspondingly less. Approval of the revised design took several more months. The harbormaster explained to DCCED that the fish cleaning station, although important both to the fishing public and to wildlife, was not the harbor's top capital priority. DCCED was very receptive to the new design, but it also had to be reviewed and approved by USFW. A final approval letter was received by the city on March 19, 2014. Finally, one more critical step was necessary. That was to verify that the grant could be accepted without committing any harbor matching funds. DCCED instructed the harbor staff to make a pen and ink change to the grant offer on April 8, 2014. After the grant is accepted, the City will solicit proposals for design engineering and then advertise for construction bids. Although the grant documents indicate that the project is already behind schedule, staff is confident that the facility can be designed and built by the April 30, 2016 completion date. The grant offer document is 60 plus pages. The first 12 pages of that document are attached as back up. Anyone wishing to see the grant offer in its entirety should contact the City of Seward Clerk's Office or the Harbormaster. INTENT: Enter into a grant agreement in the amount of $579,000 with DCCED- CIAP and appropriate funds. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Page 23 Encourage the 1. growth and development of an efficient, functional small boat harbor X that meets Seward's commercial and recreational needs. 2 Strategic Plan (document source here): Page 15 Celebrate the Natural X Environment. 3. Other (list): X FISCAL NOTE: This project will be designed and built entirely with non-City funds, with no local match required. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: To approve Resolution 2014- 0 and, accept a grant and appropriate funds for the NE Harbor Fish Cleaning Station Replacement Project.