HomeMy WebLinkAboutRes2014-049 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-049
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN AN
EXTENSION OF A SPECIAL SERVICES CONTRACT BETWEEN THE
CITY OF SEWARD AND THE DEPARTMENT OF PUBLIC SAFETY
PROVIDING DISPATCH AND CLERICAL SERVICES TO PUBLIC
SAFETY EMPLOYEES IN THE SEWARD AREA FOR FORTY-EIGHT
THOUSAND AND FIVE HUNDRED DOLLARS ($48,500.00)
WHEREAS, the City of Seward has entered into an agreement for the past seventeen (17)
fiscal years to provide dispatch and clerical services to Alaska State Troopers and Fish and Wildlife
Protection Officers in the Seward Community; and
WHEREAS, the amount of compensation for dispatch services has been Forty-Eight
Thousand and Five Hundred Dollars ($48,500.00); and
WHEREAS,the attached extension would continue the services at the current rate through
June 30, 2015.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA,that:
Section 1. The City Manager is hereby authorized to sign an extension of a Special Services
contract between the City of Seward and the Department of Public Safety providing dispatch and
clerical services to public safety employees in the Seward area for Forty-Eight Thousand and Five
Hundred Dollars ($48,500.00).
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`h
day of May, 2014.
THE CITY OF SEWARD, ALASKA
Ca?z=
can Bardarson, Mayor
THE CITY OF SEWARD, ALASKA
RESOLUTION 2014-049
AYES: Keil, Casagranda, Terry, Butts, Darling,Bardarson
NOES: None
ABSENT: Squires
ABSTAIN: None
ATTEST:
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J•w anna K. ney 'MC
ty Clerk
(City Seal)
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Agenda Statement
Meeting Date: May 27, 2014
e of sew
To: Jim Hunt, City Manager u
From: Tom Clemons Chief of Police
Agenda Item: Extension of Special Services Contract between
the Department of Public Safety and the City of
Seward
BACKGROUND & JUSTIFICATION:
The City of Seward has entered into an agreement for the past 17 fiscal years to provide dispatch and
clerical services to the Alaska State Troopers and Fish and Wildlife Protection Officers in the
Seward community. The amount of compensation for that contract has been$48,500. The attached
extension would continue the services at the current rate through June 30, 2015.
INTENT: To authorize the City Manager to sign an extension of a Special Services contract
between the City of Seward and the Department of Public Safety.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: (2.2, Page 14) Public Safety-"Maintain an X
Effective public safety network, including an enhanced emergency
911 (E911) system and corrected street addresses"
2 Strategic Plan: (Page 18) Promote a Safe Community X
3 Other: X
FISCAL NOTE: The City of Seward will receive the sum of$48,500 from the State of Alaska for
this contract. These funds have been anticipated and are already included in the 2014 budget.
Approved by Finance Department: ej%te Z
ATTORNEY REVIEW: Yes No x
RECOMMENDATION:
Recommend approval of Resolution 2014-II)Aauthorizing the City Manager to sign an extension of
a Special Services contract between the City of Seward and the Department of Public Safety
providing dispatch and clerical services to public safety employees in the Seward area for$48,500.
ALASKA DEPARTMENT OF PUBLIC SAFETY
CONTRACT FOR SPECIAL SERVICES
July 1, 2014 to June 30, 2015
GENERAL PROVISIONS
The parties. The parties to this contract are the Alaska Department of Public
Safety (hereinafter referred to as the "Department") and the City of Seward (hereinafter
referred to as the "City").
Sole Agreement. The City and the Department undertake this contract under the
terms set forth below. This contract is the sole agreement between the parties relating
to special services, and there are no other agreements, express or implied.
Effective Date/Termination/Amendments. This contract is effective July 1, 2014
and continues in force until June 30, 2015. Either party may terminate the agreement
with thirty (30) days written notice to the other party. This agreement may be amended
by written agreement of the parties.
1. The Department will pay the City for services provided in accordance with, and
under the terms of, this contract. Payments will be made quarterly in the amount
of $12,125.00, for a total of $48,500.00. Payment for services provided under
this contract will be made in four payments in the amount of and covering the
period indicated below:
Period Covered Amount Payment Process
Can Be Initiated
07/01/14 - 09/30/14 $12,125.00 10/01/14
10/01/14 - 12/31/14 $12,125.00 01/01/15
01/01/15 - 03/31/15 $12,125.00 04/01/15
04/01/15 - 06/30/15 $12,125.00 06/01/15
12 Month Total $48,500.00
2. The City will provide and perform the services specified in this contract to the
satisfaction of the Department, in support of Department personnel and
operations.
SPECIFIC PROVISIONS
3. The City will:
a. Provide full dispatch services, APSIN/NCIC services, telephone answering
and message taking services, and public reception services relative to
Department business 24 hours each day for the Department and
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