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HomeMy WebLinkAboutRes2014-056 Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2014-056 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING AN ENGINEERING CONTRACT WITH R & M CONSULTANTS IN AN AMOUNT NOT TO EXCEED $78,813 FOR THE DESIGN AND CONSTRUCTION ADMINISTRATION OF THE NE HARBOR FISH CLEANING STATION PROJECT AT THE SEWARD SMALL BOAT HARBOR WHEREAS, the Seward Harbor Department has received grant funding to design and build a new fish cleaning station located in the NE portion of the Seward Small Boat Harbor; and WHEREAS, on April 28, 2014 the Seward City Council approved the grant that requires a professional design engineer; and WHEREAS, the City issued a public notice soliciting proposals from qualified firms; and WHEREAS, R & M Consultants was chosen as the best qualified firm and they have executed a contract to provide engineering services. ... NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute an engineering contract with R& M Consultants in the amount of$78,813. Section 2. Funding in the amount of$579,000 was appropriated in Resolution 2014-041 approved on April 28, 2014, for the full cost of the project. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of July 2014. CITY OF SEWARD, ALASKA RESOLUTION 2014-056 THE CITY OF SEWARD, ALASKA ka/1/64-46 an Bardarson,Mayor AYES: Keil, Casagranda, Terry, Squires, Darling, Bardarson NOES: None ABSENT: Butts ABSTAIN: None ATTEST: ►hanna C 1 ity Clerk (City Seal) '',S+Srurrryr0s : v : s 0 SEAL ° . SS OF Pk P.•+" Srr+irrre+++�� Mill Council Agenda Statement Meeting Date: July 14, 2014 4 sFst, %i } a tc,4■ Through: City Manager Jim Hunt From: Mack Funk, Harbormaster Agenda Item: Engineering Contract for NE Harbor Fish Cleaning Station BACKGROUND&JUSTIFICATION: In March 2010 the City applied for a grant to replace the NE Harbor Fish Cleaning Station. This facility needs to be replaced for three reasons. 1) The tide level must be 9.3 feet or higher for the "gut"barge to floated out to the dump area. 2) The current facility is wide open to birds and occasionally birds have gotten trapped and died in the barge. 3) And, the current facility is worn out. The grant funds for the Community Coastal Impact Assistance Program(CIAP)come to the State of Alaska from the US Fish&Wildlife Service through the Alaska Department of Natural Resources (DNR),but the grant funds are administered by the Alaska Department of Commerce,Community, and Economic Development(DCCED). The City Council accepted the grant offer of$579,000 on April 28, 2014. A public notice requesting proposals from qualified firms was issued on May 9,2014. Ten entities received the public notice. Three engineering firms submitted proposals on June 2,2014. A panel of three city employees reviewed the proposals and selected the best qualified firm- R & M Consultants,Inc. This firm has designed other projects for the City of Seward and there is no record of any litigation. References on other similar projects were checked and found satisfactory. A City Engineering Services Contract has been executed by the selected firm. The fee amount is $78,813 compared to a projected amount of$78,556. The city will set aside a 10% contingency amount of $7,856,from the grant funds,bringing the total authorized amount to$86,412.The grant agency has reviewed and approved the proposed engineering contract. INTENT: The Council Resolution will authorize the City Manager to execute the engineering contract. The Harbormaster will serve as project manager. It is anticipated that the design phase of work will be completed by October 22,2014 and then the project will be advertised for construction contractors. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (document source here): Continue to support, 1. promote, enhance and develop harbor facilities to accommodate X Seward's growing demand for marine transport facilities. (page 35) 2 Strategic Plan (document source here): Complete the renovation of the Seward Small Boat Harbor. (page 7) X 3. Other(list): X FISCAL NOTE: This project is funded entirely by grant funds(no matching funds required). The total amount of the authorized grant is $579,000. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: To authorize an engineering contract with R&M Consultants in an amount not to exceed $86,412,including the base amount of$78,556 plus a 10%contingency of$7,856 for the NE Harbor Fish Cleaning Station Project.