HomeMy WebLinkAboutRes2014-063 Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2014-063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH HARMON CONSTRUCTION,INCORPORATED TO
BUILD CREW SPACES INSIDE THE NEW ELECTRIC DEPARTMENT
WAREHOUSE FOR AN AMOUNT NOT TO EXCEED $243,354 AND
APPROPRIATING FUNDS
WHEREAS, Council approved Resolution 2012-028 on June 11, 2012 accepting a grant
from Alaska Energy Authority to upgrade and update generation facilities at Fort Raymond
Generation Plant for$3,960,000 and appropriating funds; and
WHEREAS, a line item in that grant calls for the construction of a warehouse for the
Electric Department; and
WHEREAS, May 1, 2014, the Electric Department solicited bids for the construction of
crew space inside the new electric department warehouse; and
WHEREAS,three companies requested plans and Harmon Construction, Inc.turned in the
imp only responsive bid; and
WHEREAS, a contract has been drafted and agreed upon by the City and Contractor
including a contingency of ten percent (10%), with a total not to exceed amount of$243,354.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to enter into a contract with Harmon Construction
Inc.to construct crew space inside of the new Electric Department Warehouse,with essential terms
as attached hereto.
Section 2. Funding for this contract in an amount of$221,231 is authorized, plus a ten
percent(10%)contingency, for a total amount not to exceed$243,354, is hereby appropriated from
the AEA Grant Account No. 505-5052-5380.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of
July, 2014.
CITY OF SEWARD,ALASKA
RESOLUTION 2014-063
THE CITY OF SEWARD,ALASKA
ti i>
can Bardarson, Mayor
AYES: Keil, Casagranda, Terry, Squires, Butts, Darling, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
ohanna Kinky, CMC
ity Clerk
(City Seal)
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Council Agenda Statement
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Meeting Date: July 28, 2014
Through: Jim Hunt, City Manager I�sKP
From: John Foutz, Electric Department Manager
Agenda Item: Authorizing the City Manager to enter into a contract with Harmon
Construction Inc to construct crew space inside of the new Electric
Department Warehouse
BACKGROUND &JUSTIFICATION:
On June 11, 2012, the City Council approved Resolution 2012-028 accepting a grant from Alaska
Energy Authority to upgrade and update generation facilities at Fort Raymond Generation Plant for
$3,960,000 and appropriating funds.
May 1, 2014, the Electric Department solicited bids for the construction of crew space. Three
companies requested plans and Harmon Construction,Inc.turned in the sole responsible,responsive
and qualified bid in the amount of $221,231. Establishing a contingency fund in the amount of
$22,231 (or 10%),in case of unexpected contingencies is prudent bringing the total potential funding
requirement to $243,354.
INTENT: To enter into a contract with Harmon Construction Inc to construct crew space inside of
the new Electric Department Warehouse for an amount not to exceed $243,354 and appropriating
funds from account number 505-5052-5380. To further authorize the City Manager to establish a
contingency fund in the amount of$22,231 and appropriating funds from account number 505-5052-
5380.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and
1. expand utilities to meet existing needs and encourage future X
development.
2 Strategic Plan : The mission of the City of Seward government it is to
provide quality leadership and economic wellbeing of its citizens X
3. Other(list): X
FISCAL NOTE: Funding for this project, in its entirety was provided to the Electric Fund by
AEA Grant#7910011.
Approved by Finance Department: � i Li
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
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Authorize the City Manager to enter a contract with Harmon Construction Inc to construct crew
space inside of the new Electric Department Warehouse for an amount not to exceed$$243,354 and
appropriating funds from account number 505-5052-5380. Further authorize the City Manager to
establish a contingency fund in the amount of$22,231 and appropriating funds from account number
505-5052-5380.