Laserfiche WebLink
Sponsored by: Hunt <br /> fir. CITY OF SEWARD, ALASKA <br /> RESOLUTION 2014-070 <br /> A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br /> ALASKA,AUTHORIZING THE CITY MANAGER TO ENTER INTO A 48- <br /> MONTH FAIR MARKET VALUE LEASE AGREEMENT WITH KONICA <br /> MINOLTA BUSINESS SOLUTIONS FOR SEVEN REPLACEMENT <br /> COPIERS FOR A BASE AMOUNT OF $1,896.64 PER MONTH <br /> WHEREAS, the City has seven copy machines that have reached the end of their lease <br /> agreements—the Harbor, Fire,Police,Electric,and Library Departments,and two City Hall copiers, <br /> including the City's main high-capacity copier; and <br /> WHEREAS,the City advertised for competitive bids for all copiers to achieve cost savings <br /> and received four quotes for lease,maintenance,and supplies,with various levels of responsiveness <br /> in terms of features, service, and response times; and <br /> WHEREAS, proposals were evaluated on the basis of service and maintenance response <br /> times, cost, references, and copier features/functionality; and <br /> WHEREAS, the proposal by Konica Minolta Business Solutions ("KMBS") received the <br /> h,,,,, highest score,offering a 6-hour response time,meeting all of the required features and functions,and <br /> at a base price of$207.04 per month for the downstairs copier,plus an estimated$46.50 per month <br /> for copies,for a total monthly cost of approximately$253.54,versus the cost of the current copier of <br /> $516.90 per month; and <br /> WHEREAS, the base price of the remaining copiers, including fax machine and library <br /> vending option,averages$170 per month,plus copies at$0.009 for black and white,and$0.042 for <br /> color copies, inclusive of all supplies, support, and maintenance (excluding paper). <br /> NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY <br /> OF SEWARD, ALASKA, that: <br /> Section 1. The City Manager is authorized to enter into a 48-month lease agreement with <br /> Konica Minolta Business Solutions for replacement copiers utilizing the Standard Agreement with <br /> Western States Cooperative Agreement, as amended in accordance with the proposal submitted by <br /> KMBS in response to the City's Request for Proposals for Copiers/Printers, in substantial form as <br /> attached hereto and incorporated herein. The contract is let in an amount not to exceed $1,896.64 <br /> per month for seven copiers, inclusive of the average monthly copy usage,plus supplies,support,and <br /> maintenance. <br /> 4 <br />