HomeMy WebLinkAbout10152014 Historic Preservation Packet Seward Historic Preservation Commission
Agenda Packet
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Regular Meeting
October 15, 2014
City Council Chambers 6:30 p.m.
The City of Seward,Alaska
HISTORIC PRESERVATION COMMISSION
REGULAR MEETING AGENDA ��:► �
October 15, 2014 6:30 m.
P• Council Chambers
Linda Lasota 1. CALL TO ORDER
Chair
Term Expires May, 2015 2, OPENING CEREMONY
John French A. Pledge of Allegiance
Vice Chair 3, ROLL CALL
Term Expires May,2017
Catherine Hedman 4• SPECIAL REPORTS
Commissioner
Term Expires May, 2016 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who
Wadeen Hepworth have signed in will be given the first opportunity to speak Time is
Commissioner limited to 2 minutes per speaker and 30 minutes total time for this
Term Expires May,2017 agenda item.]
Laura Erickson 6, APPROVAL OF AGENDA AND CONSENT AGENDA
Commissioner [Approval of Consent Agenda passes all routine items indicated b
Term Expires May,2017 by
asterisk (*). Consent Agenda items are not considered separately
Wolfgang Kurtz unless a council member so requests. In the event of such a request,
Commissioner the item is returned to the Regular Agenda]
Term Expires May,2016
Sandie Roach'
Commissioner
Term Expires May,2015
James Hunt
City Manager
Valarie Kingsland
Library Museum
Director
Heather McClain
Library Museum
Staff
City of Seward, Alaska Council Agenda
October 15, 2014 Page 1
7. PUBLIC HEARINGS -None
8. UNFINISHED BUSINESS -None
9. NEW BUSINESS
A. Other New Business Items
*1. Approve the April 16, 2014, August 27, 2014, and September 23, 2014 Regular
Meeting Minutes.
2. Discuss and give direction to create a support resolution for the care and
maintenance of Founders Memorial.
3. Establish a calendar for quarterly meetings and monthly work sessions for the
period of November, 2014 through July, 2015 for the purpose of continuing work
on the draft Historic Preservation Plan.
4. Review and discuss the budget.
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
11. COMMISSION COMMENTS
12. CITIZEN COMMENTS
13. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
October 15, 2014 Page 2
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NOTICE TO THE PUBLIC "� ����
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HISTORIC PRESERVATION COMMISSION
WORK SESSION
NOTICE IS HEREBY GIVEN that the Seward Historic Preservation
Commission will meet for the following purpose:
WORK SESSION
Wednesday, October 15, 2014 to start immediately after the adjournment of
the regular meeting.
City Council Chambers
TOPIC: Discussion of Historic Preservation Commission with Kerry Martin,
mid-term budget review, and identify training opportunities for commissioners.
POSTED: September 30, 2014
City Hall bulletin board
US Post Office
Harbor Master
City of Seward,Alaska Historic Preservation Commission Minutes
April16, 2014 Volume, Page
Call to Order
The April 16,2014 regular meeting of the Historic Preservation Commission was called to
order at 6:30 p.m. by Chair Linda Lasota.
Opening Ceremony
Commissioner French led the pledge of allegiance to the flag.
Roll Call
There were present:
Linda Lasota presiding, and
John French Catherine Hedman
Sarah Fink
comprising a quorum of the Commission; and
Patricia Linville,Library Museum Director
Tim Morrow, Library Museum Staff
Vacancy - Three
Absent-None
Special Reports
City Administration Report, Library Museum Director Patricia Linville said the Historic
Preservation Commission was scheduled to deliver a quarterly report to the City Council at the May
12, 2014 meeting. Linville requested that the commission focus on having work sessions monthly
and hold meetings quarterly because the staff at the library museum was having difficulty managing
the administration for the commission.
In response to Lasota,Linville said the focus of the commission's May 21,2014 would be to
outline the future direction of the commission.
Other Reports,Announcements and Presentations -None
Citizens' comments on agenda items not scheduled for public hearing and other items not
included on the agenda.
Approval of Agenda and Consent Agenda
Motion (French/Fink) Approve the Agenda and Consent Agenda
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City of Seward,Alaska Historic Preservation Commission Minutes
April 16, 2014 Volume, Page
Lasota added Approve Draft 2014-2015 Annual Priorities and Approve 2014 Historic
Preservation Month Proclamation to the consent agenda.
Motion Passed Unanimous
The Commission approved the February 19, 2014 and March 31, 2014 Regular Meeting Minutes.
Public Hearings-None
Unfinished Business -None
New Business
Plan Implementation of Historic Plan Revision Public Outreach Strategy
Linville would meet with Tim Robinson to develop the fireside chat program,and would take care of
refreshments.
Approve 2014-2015 Annual Priorities Resolution
Motion (Fink/Hedman) Approve 2014-2015 Annual Priorities
Resolution
Motion Passed Unanimous
Informational Items and Reports (No action required)
Updated Draft of Annual Priorities List
Historic Preservation Annual Schedule
Draft 2014-2015 Annual Priorities Resolution
Draft 2014 Historic Preservation Month Proclamation
Open Meetings Act Clarification Letter from City Clerk
City Clerk Opinion on Clarification of the Annual Priorities List Language
Commission Comments
French thanked Commissioners Fink and Hedman for their service to the commission.
Fink said she would attend the May 21, 2014 work session.
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City of Seward, Alaska Historic Preservation Commission Minutes
April 16, 2014 Volume, Page
Hedman said she had enjoyed her time on the commission. She would like to see the
commission develop so that it had a greater impact on the community in preserving and promoting
Seward.
Lasota said she may travel to Marionette,Wisconsin for the R/V Sikuliak and may miss the
May meeting. She thanked everyone for their service and efforts.
Linville said she would contact the Parks and Recreation Department to coordinate installing
flowers in the planters at Hoeben Park.
Citizens' Comments -None
Commission & Administration Response to Citizens' Comments -None
Adjournment
The meeting was adjourned at 7:30 p.m.
Brenda J. Ballou, CMC Linda Lasota, Chair
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
(o
City of Seward,Alaska Historic Preservation Commission Minutes
August 27, 2014 Volume, Page
Call to Order
The August 27,2014 regular meeting of the Historic Preservation Commission was called to
order at 6:08 p.m. by Chair Linda Lasota.
Opening Ceremony
Commissioner French led the pledge of allegiance to the flag.
Roll Call
There were present:
Linda Lasota presiding, and
John French Wadeen Hepworth
Laura Erickson(arrived at 6:25 p.m.) Wolfgang Kurtz
comprising a quorum of the Commission; an
Valarie Kingsland, Library Museum Director
Rachel James,Program Coordinator
Jim Hunt,City Manager
Brenda Ballow,Deputy City Clerk
Vacancy- One
Absent-Hedman
Special Reports
City Administration Report, Library Museum Director Valarie Kingsland said tomorrow
would be Founders Day and there would be a celebration at the library for the public. The new
Collections Coordinator would start next week. Kingsland would attend the Museums Alaska
Conference in Seward from October 1-4, 2014 with the new Collections Coordinator. Kingsland
reported that Parks and Recreation Director Karin Sturdy asked whose responsibility it was to
maintain the plaque at the Founders Memorial;City Manager Jim Hunt added that Dan Seavey had
recently asked the city to reaffirm its commitment to the care and maintenance of the Founders
Memorial.
French reported that the Parks and Recreation Department had declined to maintain the
Hoeben Park planters;Hunt said the city would take care of the planters if French would send him a
written request to that effect.
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City of Seward,Alaska Historic Preservation Commission Minutes
August 27, 2014 Volume, Page
New Commissioner Welcome
Wolfgang Kurtz said he was interested in Seward's history and was active throughout the
community.He saw opportunities for public education,and the restoration and preservation of many
locations. He wanted to help raise awareness and felt like he had a good handle on what Seward's
historical assets were.
Wadeen Hepworth said it was an honor to be a commissioner and was excited to be
involved. She wanted to make a difference and have a part in identifying important places.
Other Reports,Announcements and Presentations -None
Citizens' comments on agenda items not scheduled for public hearing and other items not
included on the agenda. -None
Approval of Agenda and Consent Agenda
Motion (French/Kurtz) Approve the Agenda
Lasota moved Unfinished Business to follow Informational Items and Reports.
French added Item B to Informational Items and Reports for the Alaska Museums Conference.
There were no consent agenda items.
Motion Passed Unanimous
Laura Erickson said she was happy to be on the commission.
Public Hearings -None
New Business
Historic Preservation Award
The commission directed administration to advertise for nominations in the local newspapers
with a deadline of Tuesday, September 30, 2014. Further, administration was asked to check the
plaque for this award and determine if a new one needed to be ordered. Nominations would then
appear on the October 15, 2014 Historic Preservation Commission agenda for consideration.
Informational Items and Reports (No action required)
2014 Founders Day Proclamation
Alaska Museums Conference
City of Seward, Alaska Historic Preservation Commission Minutes
August 27, 2014 Volume, Page
Unfinished Business
Historic Preservation Plan Project Update
Hunt said this plan was funded some years ago with approximately $13,000 in Certified
Local Government (CLG) grant money and there was nothing outlined in the city's budget for
repaying the grant in the event that the deadline for submission was not met. He reminded the
commission that the plan was a living document and the commission could continue to work on the
plan and develop it.His recommendation was that the commission approve the plan and submit it for
the September 22, 2014 City Council meeting in order to satisfy the grant requirements.
French said he believed that Juneau had received three separate CLG grants over the course
of three years and were able to piggyback them,which essentially resulted in providing them with an
extension period. The public comment period on the plan was open until September 5, 2014 and
French didn't believe that allowed the commission enough time to digest the feedback and
incorporate any necessary changes.
Hunt suggested the commission submit the plan in its draft form; even in its current draft
form,submitting the plan to the City Council for approval was both adequate and appropriate.Hunt
and Program Coordinator Rachel James agreed that the commission could finalize the draft form
of the plan at the HP meeting on September 17,2014 meeting,and then submit the plan for review at
the Planning and Zoning Commission meeting on October 7, 2014, and for review at the City
Council meeting on October 13,2014. James said her understanding of the grant requirements was
that no grant money could be spent after September 30, 2014 and materials would have to be
submitted by mid-October.
Hepworth supported the idea of submitting the plan in draft form to the City Council for
approval with the understanding that all public and commissioner comments would be considered.
Lasota was in favor of putting forward the draft plan forward to the Planning and Zoning
Commission and then City Council for approval as suggested. She added that in order to apply for a
new CLG grant to further the work on the plan, the commission would have to complete the
application by October 6, 2014.
The commission scheduled a work session to follow the regular HP meeting on September 17,
2014 to discuss applying for a new CLG grant to continue refining the Historic Preservation
Commission plan.
The commission scheduled a meeting on September 23,2014 to turn in the current CLG grant
to the State Historic Preservation Office (SHPO).
Commission Comments
French said the laydowns he provided tonight related to strengthening the Historic
Preservation Commission plan.
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City of Seward,Alaska Historic Preservation Commission Minutes
August 27, 2014 Volume,Page
James said Appendix A of the grant agreement gave the direction that the Historic
Preservation Commission must submit a draft of the plan to Planning and Zoning Commission,but
not to City Council for approval. She felt that was an oversight and recommended that the
commission follow through with their intention to submit the plan to City Council on October 13,
2014.
Citizens' Comments -None
Commission& Administration Response to Citizens' Comments -None
Adjournment
The meeting was adjourned at 7:35 p.m.
Brenda J. Ballou,CMC Linda Lasota,Chair
ATTEST:
Johanna Kinney,CMC
City Clerk
(City Seal)
City of Seward,Alaska Historic Preservation Commission Minutes
September 23, 2014 Volume, Page
Call to Order
The September 23,2014 regular meeting of the Historic Preservation Commission was called
to order at 6:45 p.m. by Vice Chair John French.
Opening Ceremony
Commissioner Kurtz led the pledge of allegiance to the flag.
Roll Call
There were present:
John French presiding, and
Catherine Hedman (telephonic) Wadeen Hepworth
Wolfgang Kurtz Sandie Roach' (arrived 6.•55 p.m)
comprising a quorum of the Commission; and
Valarie Kingsland, Library Museum Director
Heather McClain, Library Museum Staff
Absent—Lasota, Erickson
Special Reports—None
City Administration Report, Library Museum Director Valarie Kingsland said
Commissioner Hedman stated she would remain with the Historic Preservation Commission(HPC)
throughout the grant process.
French added that the Resurrection Bay Historic Society(RBHS)joint conference with the
Museums Alaska and Alaska Historic Society would be held next week in Seward from October 1-4,
2014, and there were at least 160 participants signed up for the conference.
Other Reports,Announcements and Presentations -None
Citizens' comments on agenda items not scheduled for public hearing and other items not
included on the agenda.—None
French wanted to note that three members of the public were present.
Approval of Agenda and Consent Agenda
Motion (Hedman/Kurtz) Approve the Agenda and Consent Agenda
There were no consent agenda items.
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City of Seward,Alaska Historic Preservation Commission Minutes
September 23, 2014 Volume,Page
French added an item to schedule the next Historic Preservation Commission meeting and/or work
session.
Sandie Roach'joined the meeting at 6:55 p.m.
Motion Passed Unanimous
Kingsland welcomed Roach' to the commission.
Public Hearings-None
Unfmished Business
Approve Final Draft of Historic Preservation Plan.
Motion (Roach'/Kurtz) Approve the fmal draft of the Historic
Preservation Plan
Kingsland confirmed that the draft form of the Historic Preservation Commission Plan dated
September 12, 2014 would be the draft moving forward to satisfy the current Certified Local
Government (CLG) grant requirements, as well as be presented to the Planning and Zoning
Commission(P&Z) and City Council for review and approval on October 7, 2014 and October 13,
2014, respectively.
Hepworth was not comfortable presenting the Historic Preservation Commission Plan in its
current form to P&Z and City Council without including the additional documentation of Nuka's
questions and concerns, citizen comments and suggestions, etc. that were collected through
September 5, 2014.
The commission suspended the rules to allow Tim Robertson to speak
Tim Robertson from Nuka Research said his company could provide final technical edits on
September 26, 2014.
Motion to Amend (Kurtz/Roach') Amend the approval of the fmal draft of
Historic Preservation Plan to replace the
September 12, 2014 version with the
September 26, 2014 version, and accept it
as submitted by Nuka post technical edits.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
New Business
Finalize new CLG Grant Application to the State Historic Preservation Office(SHPO).
City of Seward,Alaska Historic Preservation Commission Minutes
September 23, 2014 Volume,Page
Kingsland said the deadline for the new CLG grant application was October 6, 2014.
Kingsland expressed her concerns that this new application was being rushed,and with new staff and
new commissioners, she recommended the commission suspend applying until the second grant
cycle which would be no sooner than March 2015.
French was concerned that a springtime CLG cycle may not be something the commission
could count on happening,and he was capable of writing the next grant application himself.He was
particularly concerned that the draft plan would become inadvertently institutionalized. French
suggested the commission continue to work on the plan as a body, in preparation for the next grant
cycle.
Motion (Hepworth/Kurtz) Postpone submitting a new CLG grant
application until the next grant cycle.
Motion Passed Unanimous
Discuss sending a representative to the National Trust for Historic Preservation 2014
Conference in Savannah, Georgia on November 11-14,2014.
Kingsland said SHPO would consider helping to fund this training if the commission
submitted a request.
Hepworth agreed with Kingsland that training was important, and did not necessarily mean
the commissioners had to leave the state or spend money, they just needed more time on the
commission.
The commission decided not to send a representative to this conference.
Schedule the next commission meeting on October 15,2014 at 6:30 p.m.and schedule a
work session to immediately follow to: develop a training/conference opportunities calendar
and create a method for seeking and/or requesting funding for training;discuss the work done
on the previous Historic Preservation Plan with Kerry Martin; and,review the HPC budget.
Informational Items and Reports (No action required)—None
Commission Comments
Kurtz said he was pleased with the work the commission accomplished tonight and was
looking forward to the next meeting and work session.
Hedman welcomed the new commissioners and said she would attend the next meeting and
work session via telephone.
Roach' was excited to be on the commission and wanted to contribute to the historic
preservation efforts in the community. She was pleased the commission was planning to have work
sessions to develop the work of the commission.
City of Seward,Alaska Historic Preservation Commission Minutes
September 23, 2014 Volume,Page
French welcomed Roach' to the commission and Heather McClain to the staff at the library
museum.
Citizens' Comments—None
Adjournment
The meeting was adjourned at 9:13 p.m.
Brenda J. Ballou, CMC Linda Lasota, Chair
ATTEST:
Johanna Kinney, CMC
City Clerk
(City Seal)
1�1
Valarie Kin stand
From: Karin Sturdy
Sent: Tuesday,August 26, 2014 12:07 PM
To: Carol Griswold; Kris Peck; Mikael Kinney;Valarie Kingsland
Cc: Willard Dunham;Sue McClure; Ron Long
Subject: RE: Founders' Monument plaque restoration
Attachment: Memorial Handbook Guidelines.pdf
Follow Up Flag: Follow up
Flag Status: Flagged
Thank you,Carol.
We must caution against using a sand-blasting treatment.As several of you know,when the DOT completed the"Fourth
Ave Project"in the Harbor, they installed over a dozen historic plaques on the black, iron park benches and on the
black, iron fences. We have had several volunteers and staff try different, recommended products to clean these
plaques and the bird figures which were placed atop a dozen or so sign posts in the Harbor on Fourth Ave,too. We have
not discovered the best product or process. In fact,we have feared our attempts at cleaning may cause further or
irreparable damage.
We have a new cemetery volunteer who researched how to clean cemetery markers. We have provided her with ivor
soap, per her research. We await her response after her testing. Y
Your idea for a historic preservation grant is great. I am copyin Valerie Kingsland. She is our new SCLM (Seward
Community Library Museum) Director,and will be responsible for the City's Historic Preservation work through our
Commission of volunteers. She can decide whether or not these memorials fit into their 2014 to 2015 priorities or grant
opportunities.
Mike,please note this information as an excellent example of why the City requires a signed "contract" when we receive
memorials. It is reasonable to expect the City to repair, replace and upkeep all donated memorials. However,the
contract found on the last page of the Memorial Guidelines Handbook requires the donor to release the City of that
expectation and take on those responsibilities as the gift-giver. We will continue to do our very best to maintain these
and other gifts and memorials.
Thank you,all.
Karin Sturdy, 224.4053
ksturdy@citvofseward net
www.citvofseward net
Original Message
From:Carol Griswold [mailto:ceriz@ak net)
Sent:Tuesday,August 26, 2014 9:43 AM
15
No.
To: Karin Sturdy
Cc: Mikael Kinney;Willard Dunham;Sue McClure; Ron Long
Subject: Founders' Monument plaque restoration
Hi Karin et al,
I emailed Shawn McDonald,the bronze guy who created the Founders'
Monument wind vane.This is what he suggested to restore the damaged plaque:
"I would suggest sand blasting the plaque,reapply a patina,then lightly buff out the letters and reseal with something
like polyurethane or varnish."
The other bronze plaque nearby about the Phoenix and Iditarod Trail is also damaged and should be either repaired or
replaced.
Are these issues something that perhaps Historic Preservation could apply for a grant?
Photos attached.
Thank you,
Carol
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(Ca
SEWARD
PARKS & RECREATION
DEPARTMENT
GUIDELINES FOR
PARK MEMORIALS ,
TRIBUTES & VOLUNTEER
IMPROVEMENTS
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A policy handbook guideline
Revised July, 2008
City of Seward — Seward Parks & Recreation Department
www.cityofseward.net
Alaska
11
Table of Contents:
Page
1. Our Sympathies... 1
2. Volunteer Improvements 1
3. Park Memorial Program 2
4. Trees & Shrubs 3
5. Benches, tables, etc... 2
6. Adopt-A-Park 3
7. Costs 4
8. Unacceptable Gifts 4, 5
9. Contract 6
We extend our sympathy to you...
Usually the death of a loved one has brought you to this page. We sympathize with you, your
family and friends as you grieve. We respect that you want to do something quickly, and you want
something honoring to the memory of your loved one. Please allow us to recommend you, your
family and friends take your time to make the best and right decision. There is really no need to
rush the process of finding and deciding the best suited memorial tribute.
If you are seeking a memorial for a lost friend, please allow us to recommend you discuss your
thoughts and suggestions with the family. Often times, friends may have insights regarding
memorials that the family may not have, and vice versa.
Based on the advice of professionals, we recommend you allow weeks of time to pass before
deciding on a memorial. Sometimes due to travel or planting weather, the gift of time is not
available. We are willing to work with you whenever your final decision is made.
VOLUNTEER PARK IMPROVEMENTS
Individuals who or organizations which desire to purchase, build or install a park improvement must
first contact the SPRD Director. City Code requires that all park improvements must first be
approved by SPRD. Many of our park assets have been built with donated labor and materials. We
look forward to hearing your proposal. We do need to make sure that any future park
improvements maintain the "character" of our parks, and fit within the scope of our city's Parks &
Recreation Master Plan. We also want to avoid creating conflicting uses.
Proposed improvements must be physically sturdy, with the lowest possible potential for
vandalism. Routine maintenance needs, which will be provided by Park staff, should be minimal. In
the event of theft, severe vandalism, or natural wear and tear, SPRD will not be obligated to
replace your donated improvement. Therefore, when planning for long-term improvements or
donations, consider the potential cost of replacement or major maintenance. No department funds
exist for costly repairs, so the sponsoring family or group must bear the replacement responsibility.
Our available staff time is limited, so we may not be able to assist you in the construction or
installation of your project. Please consider all of the above factors when developing your
proposal.
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Page 2/ Park Memorials &Volunteer Improvements
SEWARD'S PARK MEMORIAL PROGRAM
Nationwide, the idea of dedicating a park memorial in the memory of a friend or loved one has
grown in popularity. Park agencies have found that related guidelines need to be adapted to
prevent misunderstandings and to allow for thoughtful, well planned and uniform park
improvements. Most programs allow for a small memorial plaque to be mounted on or near the gift
of the donor. These "gifts" usually consist of trees, shrubs, picnic tables, park benches or other
physical assets for the park.
We have developed a memorial program which we believe will best suit both the community and
our parks department. It is not our goal to make a profit with this program. However, budget
restraints necessitate that costs associated with memorials must be funded by the program. The
donor provides the funds necessary to purchase and install both the memorial gift and the plaque.
The memorial plaque is optional, and the appropriate wording is dictated by the donor. The size of
the plaque will be limited to roughly 6" x 10", with a wood backing 7" x 11". The written inscription
must be in good taste. SPRD will provide routine maintenance and minor repairs, for the life of the
item and the plaque. If the gift or plaque is stolen or damaged beyond repair, it will not be replaced
by SPRD. If a damaged memorial gift must be removed for any reason, the plaque will be returned
to the donor, if possible.
You may want to consider the following options as your choice for a memorial gift:
PICNIC TABLES: This item is of obvious benefit to our parks, and will be utilized by both
neighbors and visitors. Tables can be located in the campgrounds or in most any other park area.
A memorial plaque, if desired, will be affixed to the table.
PARK BENCHES: These can be located along the bike trail, or in most any other park area. You
will have one or more styles to choose from. The memorial plaque will be affixed to the bench. If
you desire a specific location for a bench or table, let us know, and we will approve the location or
suggest another.
TREES or SHRUBS: Trees are the most popular memorial option. Unfortunately, in order to
grow successfully, they are also the most costly in terms of site preparation, tree selection,
installation and maintenance. At times, the Department coordinates an Adopt-A-Tree program
which interested persons can take advantage of.
Tree and shrub specs: Our Waterfront Park area has proven to be a very harsh environment. The
area is severely windswept, and trees can suffer from desiccation both summer and winter. Many
locations are unsuitable due to poor winter drainage. Minimal topsoil currently exists on the beach,
and an adequate amount must be added for each tree. Due to high winds, trees must be short and
stocky, not tall and spindly. Native spruce trees have a higher success rate than non-native trees,
and evergreens are subject to less vandalism than deciduous trees. Evergreen trees and shrubs,
while less exotic than many flowering deciduous trees, add "green" to our parks both summer and
winter. Moose often feed on mountain ash and other deciduous trees. We have had trees severely
damaged, and some killed, by moose. Please keep these factors in mind when considering a tree
memorial. In recent years, the White Spruce has proved to the be most successful tree.
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Page 3/ Park Memorials &Volunteer Improvements
TREE MEMORIALS:
We offer three (3) options for tree memorials:
1. ADOPTING OF EXISTING T R_: Some of our previously planted landscaping trees
may be suitable for designation as memorials. Depending on availability, one of these tree
locations may suit your needs as a memorial location.
2. NEW PLANTINGS BY SPRD STAFF: Depending on staff workload, our
Department may be able to plant your memorial tree. Before April 1st of each year, we will
determine how many trees, if any, we intend to purchase and plant that year. Some or all of these
trees may be suitable as memorials. We will also determine how many additional memorial trees
we would be able to plant, if requested by potential donors. Trees should be planted as early in the
planting season as possible. Due to the harsh weather conditions along the beachfront, we do not
purchase or plant exotic or unproven species of trees.
3. Adopt-A-Tree Program: Occurs occasionally as resources allow, check with the
Department. This program is open to all members of the public.
C. NEW PLANTINGS BY THE MEMORIAL DONOR: You may want to purchase and plant the
memorial tree yourself. We will need to approve the species of tree and the planting location. We
will also provide you with planting guidelines. (Best Planting Practices,from Alaska State Forestry
Programs are amended occasionally, as their successes are recorded. Be sure to request the most
updated information.) You will be responsible for watering of the tree. We will provide fertilizer and
any pruning required. We mav_ be able to provide you with a source of topsoil. For new plantings,
the memorial plaque and anchor will be installed in the ground at the time of planting.
D. ADOPT A PARK (GARDEN): SPRD maintains a number of small flower gardens around town.
You can choose to maintain a garden all summer long, or you can financially sponsor the garden,
by providing funds to purchase and maintain the flower bed. A small, seasonal sign on each
garden identifies the donating parties. Sponsors who make a five year commitment and pay an
additional fee will have a more permanent, small sign designating the donation.
E. OTHER MEMORIAL GIFT PROPOSALS: You may wish to propose an alternative to the
options listed above. We will be happy to consider your idea.
Costs are listed on the next page.
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Page 4/ Park Memorials &Volunteer Improvements
COSTS
Costs as listed are estimates. Actual cost will vary, depending on the specific item chosen, the
source, shipping costs, and installation. These donations are also dependant upon staffing
availability and priorities.
Picnic Table, wooden frame +/- $450
Picnic Table, synthetic +/- $1,000
Park Bench, metal or wood +/-$300
Memorial Plaque, styles vary +/-$100 and up
Adopt a tree, add a plaque to an existing spruce...... +/- $250
Plant a tree (SPRD plants) +/- $500 or more
Tree planting by donor Direct costs
Sponsor a garden (Adopt-A-Park) $200
5-year commitment (semi-permanent sign) Additional $100
Adopt-a-garden (care &feeding of garden) ( no fee )
Centennial Adopt-A-Tree Program $600
White Spruce
OTHER CONSIDERATIONS:
Memorial plaques, picnic tables or other items must be purchased through SPRD approved
suppliers. Design and construction plans for proposed projects must be approved by SPRD. This
will insure that quality and safety standards are met, and provide continuity in our park
improvements.
Memorial Pathway:
There is slow movement toward creating a memorial pathway within Obihiro Park. People may
purchase a brick along the pathway to commemorate someone's life or achievements or what-
have-you.
Unacceptable Gifts or Locations:
They say, "Don't look a gift horse in the mouth," but we are mandated to provide quality parks and
recreation experiences. This requires that we are good stewards of the land, parks, resources and
that we put safety first, too. Some areas are simply not suitable for memorials. Location restrictions
may be due to: poor drainage, "sign pollution," sight triangles and safe traveling, view sheds, ADA
access or a myriad of other reasons.
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Page 5 I Park Memorials &Volunteer Improvements
Gifts We Say, "No, Thank You" to:
• used playground equipment
• dangerous play apparatus
• non-ADA compliant donations
Locations We Do Not Allow Memorials:
• The grassy knoll area at Adams Street Recreation Area
• Hoben Park
• Spring Creek Campground
Suggested Gifts:
We have been asked to prepare a 'wish list' of gifts parks and recreation staff have noted we would
like added, if possible.
A. Interpretive Sign Panel (William's Park; Iditarod Park; Seward's Centeninial; Fishing from
the Beach; Historic Downtown Builidings; others). Research, creation, fabrication and installation:
$2,500 to $3,500.
B. Replace Adopt-A-Park Gardens along Ballaine: (the old "railroad tie"flower gardens need
to be removed and raised with a more suitable material, such as timbers or decorative rock or
stone. Materials and labor: $1,500 to 3,500.
C. Commercially made Skate Park elements or ramps. Our insurance representative has
requested we remove home-made pieces and replace them with commercially engineered
elements. $500 to $50,000.
D. Other, TBA
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Page 6 / Park Memorials &Volunteer Improvements
Memorial & Tribute Donation Contract
Contact Name: Title/Office:
E-mail Address:
Home Phone: Work Phone:
Contact's Mailing Address:
State: Zip:
Memorial Request:
Location Requested:
Representing Agency or Club:
Mailing Address:
State: Zip Code:
Agency/Club Website:
I affirm I have the authority to represent the above named agency/club/group or persons. In
consideration of your accepting our gift to the citizenry of Seward, Alaska, we acknowledge that
the City of Seward Parks and Recreation Department is not responsible for vandalism, theft or
replacement. We acknowledge that the Parks & Recreation Department is not required to accept
gifts which do not 'fit' into the area theme, any future City Council plans, department goals or the
Seward Parks & Recreation Master Plan.
The City of Seward will accept only those gifts which have been appropriately planned, built and
installed. We further affirm that the gift becomes the property of Seward Parks & Recreation
Department.
Signature Date
SPRD Authorization:
Name: Title:
Position: Date:
Mail to:
Seward Parks & Recreation Department/Attn: Memorials & Tributes
City of Seward / PO Box 167 / Seward, AK 99664-0167
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