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HomeMy WebLinkAbout10152014 Historic Preservation Packet Seward Historic Preservation Commission Agenda Packet Of Stip / :: iiiv IS , 4:7:4 441,0„4 \,., / I ...„____"", 4 eris0 Regular Meeting October 15, 2014 City Council Chambers 6:30 p.m. The City of Seward,Alaska HISTORIC PRESERVATION COMMISSION REGULAR MEETING AGENDA ��:► � October 15, 2014 6:30 m. P• Council Chambers Linda Lasota 1. CALL TO ORDER Chair Term Expires May, 2015 2, OPENING CEREMONY John French A. Pledge of Allegiance Vice Chair 3, ROLL CALL Term Expires May,2017 Catherine Hedman 4• SPECIAL REPORTS Commissioner Term Expires May, 2016 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Wadeen Hepworth have signed in will be given the first opportunity to speak Time is Commissioner limited to 2 minutes per speaker and 30 minutes total time for this Term Expires May,2017 agenda item.] Laura Erickson 6, APPROVAL OF AGENDA AND CONSENT AGENDA Commissioner [Approval of Consent Agenda passes all routine items indicated b Term Expires May,2017 by asterisk (*). Consent Agenda items are not considered separately Wolfgang Kurtz unless a council member so requests. In the event of such a request, Commissioner the item is returned to the Regular Agenda] Term Expires May,2016 Sandie Roach' Commissioner Term Expires May,2015 James Hunt City Manager Valarie Kingsland Library Museum Director Heather McClain Library Museum Staff City of Seward, Alaska Council Agenda October 15, 2014 Page 1 7. PUBLIC HEARINGS -None 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. Other New Business Items *1. Approve the April 16, 2014, August 27, 2014, and September 23, 2014 Regular Meeting Minutes. 2. Discuss and give direction to create a support resolution for the care and maintenance of Founders Memorial. 3. Establish a calendar for quarterly meetings and monthly work sessions for the period of November, 2014 through July, 2015 for the purpose of continuing work on the draft Historic Preservation Plan. 4. Review and discuss the budget. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. COMMISSION COMMENTS 12. CITIZEN COMMENTS 13. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda October 15, 2014 Page 2 r yOf SF� NOTICE TO THE PUBLIC "� ���� q� �P HISTORIC PRESERVATION COMMISSION WORK SESSION NOTICE IS HEREBY GIVEN that the Seward Historic Preservation Commission will meet for the following purpose: WORK SESSION Wednesday, October 15, 2014 to start immediately after the adjournment of the regular meeting. City Council Chambers TOPIC: Discussion of Historic Preservation Commission with Kerry Martin, mid-term budget review, and identify training opportunities for commissioners. POSTED: September 30, 2014 City Hall bulletin board US Post Office Harbor Master City of Seward,Alaska Historic Preservation Commission Minutes April16, 2014 Volume, Page Call to Order The April 16,2014 regular meeting of the Historic Preservation Commission was called to order at 6:30 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the pledge of allegiance to the flag. Roll Call There were present: Linda Lasota presiding, and John French Catherine Hedman Sarah Fink comprising a quorum of the Commission; and Patricia Linville,Library Museum Director Tim Morrow, Library Museum Staff Vacancy - Three Absent-None Special Reports City Administration Report, Library Museum Director Patricia Linville said the Historic Preservation Commission was scheduled to deliver a quarterly report to the City Council at the May 12, 2014 meeting. Linville requested that the commission focus on having work sessions monthly and hold meetings quarterly because the staff at the library museum was having difficulty managing the administration for the commission. In response to Lasota,Linville said the focus of the commission's May 21,2014 would be to outline the future direction of the commission. Other Reports,Announcements and Presentations -None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda. Approval of Agenda and Consent Agenda Motion (French/Fink) Approve the Agenda and Consent Agenda �-1 City of Seward,Alaska Historic Preservation Commission Minutes April 16, 2014 Volume, Page Lasota added Approve Draft 2014-2015 Annual Priorities and Approve 2014 Historic Preservation Month Proclamation to the consent agenda. Motion Passed Unanimous The Commission approved the February 19, 2014 and March 31, 2014 Regular Meeting Minutes. Public Hearings-None Unfinished Business -None New Business Plan Implementation of Historic Plan Revision Public Outreach Strategy Linville would meet with Tim Robinson to develop the fireside chat program,and would take care of refreshments. Approve 2014-2015 Annual Priorities Resolution Motion (Fink/Hedman) Approve 2014-2015 Annual Priorities Resolution Motion Passed Unanimous Informational Items and Reports (No action required) Updated Draft of Annual Priorities List Historic Preservation Annual Schedule Draft 2014-2015 Annual Priorities Resolution Draft 2014 Historic Preservation Month Proclamation Open Meetings Act Clarification Letter from City Clerk City Clerk Opinion on Clarification of the Annual Priorities List Language Commission Comments French thanked Commissioners Fink and Hedman for their service to the commission. Fink said she would attend the May 21, 2014 work session. 5 roarrostramossisiwismor City of Seward, Alaska Historic Preservation Commission Minutes April 16, 2014 Volume, Page Hedman said she had enjoyed her time on the commission. She would like to see the commission develop so that it had a greater impact on the community in preserving and promoting Seward. Lasota said she may travel to Marionette,Wisconsin for the R/V Sikuliak and may miss the May meeting. She thanked everyone for their service and efforts. Linville said she would contact the Parks and Recreation Department to coordinate installing flowers in the planters at Hoeben Park. Citizens' Comments -None Commission & Administration Response to Citizens' Comments -None Adjournment The meeting was adjourned at 7:30 p.m. Brenda J. Ballou, CMC Linda Lasota, Chair ATTEST: Johanna Kinney, CMC City Clerk (City Seal) (o City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume, Page Call to Order The August 27,2014 regular meeting of the Historic Preservation Commission was called to order at 6:08 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner French led the pledge of allegiance to the flag. Roll Call There were present: Linda Lasota presiding, and John French Wadeen Hepworth Laura Erickson(arrived at 6:25 p.m.) Wolfgang Kurtz comprising a quorum of the Commission; an Valarie Kingsland, Library Museum Director Rachel James,Program Coordinator Jim Hunt,City Manager Brenda Ballow,Deputy City Clerk Vacancy- One Absent-Hedman Special Reports City Administration Report, Library Museum Director Valarie Kingsland said tomorrow would be Founders Day and there would be a celebration at the library for the public. The new Collections Coordinator would start next week. Kingsland would attend the Museums Alaska Conference in Seward from October 1-4, 2014 with the new Collections Coordinator. Kingsland reported that Parks and Recreation Director Karin Sturdy asked whose responsibility it was to maintain the plaque at the Founders Memorial;City Manager Jim Hunt added that Dan Seavey had recently asked the city to reaffirm its commitment to the care and maintenance of the Founders Memorial. French reported that the Parks and Recreation Department had declined to maintain the Hoeben Park planters;Hunt said the city would take care of the planters if French would send him a written request to that effect. '1 rr City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume, Page New Commissioner Welcome Wolfgang Kurtz said he was interested in Seward's history and was active throughout the community.He saw opportunities for public education,and the restoration and preservation of many locations. He wanted to help raise awareness and felt like he had a good handle on what Seward's historical assets were. Wadeen Hepworth said it was an honor to be a commissioner and was excited to be involved. She wanted to make a difference and have a part in identifying important places. Other Reports,Announcements and Presentations -None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda. -None Approval of Agenda and Consent Agenda Motion (French/Kurtz) Approve the Agenda Lasota moved Unfinished Business to follow Informational Items and Reports. French added Item B to Informational Items and Reports for the Alaska Museums Conference. There were no consent agenda items. Motion Passed Unanimous Laura Erickson said she was happy to be on the commission. Public Hearings -None New Business Historic Preservation Award The commission directed administration to advertise for nominations in the local newspapers with a deadline of Tuesday, September 30, 2014. Further, administration was asked to check the plaque for this award and determine if a new one needed to be ordered. Nominations would then appear on the October 15, 2014 Historic Preservation Commission agenda for consideration. Informational Items and Reports (No action required) 2014 Founders Day Proclamation Alaska Museums Conference City of Seward, Alaska Historic Preservation Commission Minutes August 27, 2014 Volume, Page Unfinished Business Historic Preservation Plan Project Update Hunt said this plan was funded some years ago with approximately $13,000 in Certified Local Government (CLG) grant money and there was nothing outlined in the city's budget for repaying the grant in the event that the deadline for submission was not met. He reminded the commission that the plan was a living document and the commission could continue to work on the plan and develop it.His recommendation was that the commission approve the plan and submit it for the September 22, 2014 City Council meeting in order to satisfy the grant requirements. French said he believed that Juneau had received three separate CLG grants over the course of three years and were able to piggyback them,which essentially resulted in providing them with an extension period. The public comment period on the plan was open until September 5, 2014 and French didn't believe that allowed the commission enough time to digest the feedback and incorporate any necessary changes. Hunt suggested the commission submit the plan in its draft form; even in its current draft form,submitting the plan to the City Council for approval was both adequate and appropriate.Hunt and Program Coordinator Rachel James agreed that the commission could finalize the draft form of the plan at the HP meeting on September 17,2014 meeting,and then submit the plan for review at the Planning and Zoning Commission meeting on October 7, 2014, and for review at the City Council meeting on October 13,2014. James said her understanding of the grant requirements was that no grant money could be spent after September 30, 2014 and materials would have to be submitted by mid-October. Hepworth supported the idea of submitting the plan in draft form to the City Council for approval with the understanding that all public and commissioner comments would be considered. Lasota was in favor of putting forward the draft plan forward to the Planning and Zoning Commission and then City Council for approval as suggested. She added that in order to apply for a new CLG grant to further the work on the plan, the commission would have to complete the application by October 6, 2014. The commission scheduled a work session to follow the regular HP meeting on September 17, 2014 to discuss applying for a new CLG grant to continue refining the Historic Preservation Commission plan. The commission scheduled a meeting on September 23,2014 to turn in the current CLG grant to the State Historic Preservation Office (SHPO). Commission Comments French said the laydowns he provided tonight related to strengthening the Historic Preservation Commission plan. 9 rrrrr.rr° City of Seward,Alaska Historic Preservation Commission Minutes August 27, 2014 Volume,Page James said Appendix A of the grant agreement gave the direction that the Historic Preservation Commission must submit a draft of the plan to Planning and Zoning Commission,but not to City Council for approval. She felt that was an oversight and recommended that the commission follow through with their intention to submit the plan to City Council on October 13, 2014. Citizens' Comments -None Commission& Administration Response to Citizens' Comments -None Adjournment The meeting was adjourned at 7:35 p.m. Brenda J. Ballou,CMC Linda Lasota,Chair ATTEST: Johanna Kinney,CMC City Clerk (City Seal) City of Seward,Alaska Historic Preservation Commission Minutes September 23, 2014 Volume, Page Call to Order The September 23,2014 regular meeting of the Historic Preservation Commission was called to order at 6:45 p.m. by Vice Chair John French. Opening Ceremony Commissioner Kurtz led the pledge of allegiance to the flag. Roll Call There were present: John French presiding, and Catherine Hedman (telephonic) Wadeen Hepworth Wolfgang Kurtz Sandie Roach' (arrived 6.•55 p.m) comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Heather McClain, Library Museum Staff Absent—Lasota, Erickson Special Reports—None City Administration Report, Library Museum Director Valarie Kingsland said Commissioner Hedman stated she would remain with the Historic Preservation Commission(HPC) throughout the grant process. French added that the Resurrection Bay Historic Society(RBHS)joint conference with the Museums Alaska and Alaska Historic Society would be held next week in Seward from October 1-4, 2014, and there were at least 160 participants signed up for the conference. Other Reports,Announcements and Presentations -None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda.—None French wanted to note that three members of the public were present. Approval of Agenda and Consent Agenda Motion (Hedman/Kurtz) Approve the Agenda and Consent Agenda There were no consent agenda items. II IOW City of Seward,Alaska Historic Preservation Commission Minutes September 23, 2014 Volume,Page French added an item to schedule the next Historic Preservation Commission meeting and/or work session. Sandie Roach'joined the meeting at 6:55 p.m. Motion Passed Unanimous Kingsland welcomed Roach' to the commission. Public Hearings-None Unfmished Business Approve Final Draft of Historic Preservation Plan. Motion (Roach'/Kurtz) Approve the fmal draft of the Historic Preservation Plan Kingsland confirmed that the draft form of the Historic Preservation Commission Plan dated September 12, 2014 would be the draft moving forward to satisfy the current Certified Local Government (CLG) grant requirements, as well as be presented to the Planning and Zoning Commission(P&Z) and City Council for review and approval on October 7, 2014 and October 13, 2014, respectively. Hepworth was not comfortable presenting the Historic Preservation Commission Plan in its current form to P&Z and City Council without including the additional documentation of Nuka's questions and concerns, citizen comments and suggestions, etc. that were collected through September 5, 2014. The commission suspended the rules to allow Tim Robertson to speak Tim Robertson from Nuka Research said his company could provide final technical edits on September 26, 2014. Motion to Amend (Kurtz/Roach') Amend the approval of the fmal draft of Historic Preservation Plan to replace the September 12, 2014 version with the September 26, 2014 version, and accept it as submitted by Nuka post technical edits. Motion to Amend Passed Unanimous Main Motion Passed Unanimous New Business Finalize new CLG Grant Application to the State Historic Preservation Office(SHPO). City of Seward,Alaska Historic Preservation Commission Minutes September 23, 2014 Volume,Page Kingsland said the deadline for the new CLG grant application was October 6, 2014. Kingsland expressed her concerns that this new application was being rushed,and with new staff and new commissioners, she recommended the commission suspend applying until the second grant cycle which would be no sooner than March 2015. French was concerned that a springtime CLG cycle may not be something the commission could count on happening,and he was capable of writing the next grant application himself.He was particularly concerned that the draft plan would become inadvertently institutionalized. French suggested the commission continue to work on the plan as a body, in preparation for the next grant cycle. Motion (Hepworth/Kurtz) Postpone submitting a new CLG grant application until the next grant cycle. Motion Passed Unanimous Discuss sending a representative to the National Trust for Historic Preservation 2014 Conference in Savannah, Georgia on November 11-14,2014. Kingsland said SHPO would consider helping to fund this training if the commission submitted a request. Hepworth agreed with Kingsland that training was important, and did not necessarily mean the commissioners had to leave the state or spend money, they just needed more time on the commission. The commission decided not to send a representative to this conference. Schedule the next commission meeting on October 15,2014 at 6:30 p.m.and schedule a work session to immediately follow to: develop a training/conference opportunities calendar and create a method for seeking and/or requesting funding for training;discuss the work done on the previous Historic Preservation Plan with Kerry Martin; and,review the HPC budget. Informational Items and Reports (No action required)—None Commission Comments Kurtz said he was pleased with the work the commission accomplished tonight and was looking forward to the next meeting and work session. Hedman welcomed the new commissioners and said she would attend the next meeting and work session via telephone. Roach' was excited to be on the commission and wanted to contribute to the historic preservation efforts in the community. She was pleased the commission was planning to have work sessions to develop the work of the commission. City of Seward,Alaska Historic Preservation Commission Minutes September 23, 2014 Volume,Page French welcomed Roach' to the commission and Heather McClain to the staff at the library museum. Citizens' Comments—None Adjournment The meeting was adjourned at 9:13 p.m. Brenda J. Ballou, CMC Linda Lasota, Chair ATTEST: Johanna Kinney, CMC City Clerk (City Seal) 1�1 Valarie Kin stand From: Karin Sturdy Sent: Tuesday,August 26, 2014 12:07 PM To: Carol Griswold; Kris Peck; Mikael Kinney;Valarie Kingsland Cc: Willard Dunham;Sue McClure; Ron Long Subject: RE: Founders' Monument plaque restoration Attachment: Memorial Handbook Guidelines.pdf Follow Up Flag: Follow up Flag Status: Flagged Thank you,Carol. We must caution against using a sand-blasting treatment.As several of you know,when the DOT completed the"Fourth Ave Project"in the Harbor, they installed over a dozen historic plaques on the black, iron park benches and on the black, iron fences. We have had several volunteers and staff try different, recommended products to clean these plaques and the bird figures which were placed atop a dozen or so sign posts in the Harbor on Fourth Ave,too. We have not discovered the best product or process. In fact,we have feared our attempts at cleaning may cause further or irreparable damage. We have a new cemetery volunteer who researched how to clean cemetery markers. We have provided her with ivor soap, per her research. We await her response after her testing. Y Your idea for a historic preservation grant is great. I am copyin Valerie Kingsland. She is our new SCLM (Seward Community Library Museum) Director,and will be responsible for the City's Historic Preservation work through our Commission of volunteers. She can decide whether or not these memorials fit into their 2014 to 2015 priorities or grant opportunities. Mike,please note this information as an excellent example of why the City requires a signed "contract" when we receive memorials. It is reasonable to expect the City to repair, replace and upkeep all donated memorials. However,the contract found on the last page of the Memorial Guidelines Handbook requires the donor to release the City of that expectation and take on those responsibilities as the gift-giver. We will continue to do our very best to maintain these and other gifts and memorials. Thank you,all. Karin Sturdy, 224.4053 ksturdy@citvofseward net www.citvofseward net Original Message From:Carol Griswold [mailto:ceriz@ak net) Sent:Tuesday,August 26, 2014 9:43 AM 15 No. To: Karin Sturdy Cc: Mikael Kinney;Willard Dunham;Sue McClure; Ron Long Subject: Founders' Monument plaque restoration Hi Karin et al, I emailed Shawn McDonald,the bronze guy who created the Founders' Monument wind vane.This is what he suggested to restore the damaged plaque: "I would suggest sand blasting the plaque,reapply a patina,then lightly buff out the letters and reseal with something like polyurethane or varnish." The other bronze plaque nearby about the Phoenix and Iditarod Trail is also damaged and should be either repaired or replaced. Are these issues something that perhaps Historic Preservation could apply for a grant? Photos attached. Thank you, Carol B EG I N-ANTISPAM-VOTING-LINKS Teach Canit if this mail (ID 01MHtM5cb) is spam: Spam: http://canit.cityofseward.net/canit/b.php?i=01MHtM5cb&m=161c421ce709&c=s Not spam: http://canit.citvofseward.net/canit/b.php?i=01MHtM5cb&m=161c421ce709&c=n Forget vote: http://canit.cityofseward.net/canit/b.php?i=01MHtM5cb&m=161c421ce709&c=f EN D-ANTI SPAM-VOTING-LINKS 2 (Ca SEWARD PARKS & RECREATION DEPARTMENT GUIDELINES FOR PARK MEMORIALS , TRIBUTES & VOLUNTEER IMPROVEMENTS 8 a7 s1\ 1[)r,,,an5; 10(RI Ail(),Orr;uw,11.,r A policy handbook guideline Revised July, 2008 City of Seward — Seward Parks & Recreation Department www.cityofseward.net Alaska 11 Table of Contents: Page 1. Our Sympathies... 1 2. Volunteer Improvements 1 3. Park Memorial Program 2 4. Trees & Shrubs 3 5. Benches, tables, etc... 2 6. Adopt-A-Park 3 7. Costs 4 8. Unacceptable Gifts 4, 5 9. Contract 6 We extend our sympathy to you... Usually the death of a loved one has brought you to this page. We sympathize with you, your family and friends as you grieve. We respect that you want to do something quickly, and you want something honoring to the memory of your loved one. Please allow us to recommend you, your family and friends take your time to make the best and right decision. There is really no need to rush the process of finding and deciding the best suited memorial tribute. If you are seeking a memorial for a lost friend, please allow us to recommend you discuss your thoughts and suggestions with the family. Often times, friends may have insights regarding memorials that the family may not have, and vice versa. Based on the advice of professionals, we recommend you allow weeks of time to pass before deciding on a memorial. Sometimes due to travel or planting weather, the gift of time is not available. We are willing to work with you whenever your final decision is made. VOLUNTEER PARK IMPROVEMENTS Individuals who or organizations which desire to purchase, build or install a park improvement must first contact the SPRD Director. City Code requires that all park improvements must first be approved by SPRD. Many of our park assets have been built with donated labor and materials. We look forward to hearing your proposal. We do need to make sure that any future park improvements maintain the "character" of our parks, and fit within the scope of our city's Parks & Recreation Master Plan. We also want to avoid creating conflicting uses. Proposed improvements must be physically sturdy, with the lowest possible potential for vandalism. Routine maintenance needs, which will be provided by Park staff, should be minimal. In the event of theft, severe vandalism, or natural wear and tear, SPRD will not be obligated to replace your donated improvement. Therefore, when planning for long-term improvements or donations, consider the potential cost of replacement or major maintenance. No department funds exist for costly repairs, so the sponsoring family or group must bear the replacement responsibility. Our available staff time is limited, so we may not be able to assist you in the construction or installation of your project. Please consider all of the above factors when developing your proposal. iS • Page 2/ Park Memorials &Volunteer Improvements SEWARD'S PARK MEMORIAL PROGRAM Nationwide, the idea of dedicating a park memorial in the memory of a friend or loved one has grown in popularity. Park agencies have found that related guidelines need to be adapted to prevent misunderstandings and to allow for thoughtful, well planned and uniform park improvements. Most programs allow for a small memorial plaque to be mounted on or near the gift of the donor. These "gifts" usually consist of trees, shrubs, picnic tables, park benches or other physical assets for the park. We have developed a memorial program which we believe will best suit both the community and our parks department. It is not our goal to make a profit with this program. However, budget restraints necessitate that costs associated with memorials must be funded by the program. The donor provides the funds necessary to purchase and install both the memorial gift and the plaque. The memorial plaque is optional, and the appropriate wording is dictated by the donor. The size of the plaque will be limited to roughly 6" x 10", with a wood backing 7" x 11". The written inscription must be in good taste. SPRD will provide routine maintenance and minor repairs, for the life of the item and the plaque. If the gift or plaque is stolen or damaged beyond repair, it will not be replaced by SPRD. If a damaged memorial gift must be removed for any reason, the plaque will be returned to the donor, if possible. You may want to consider the following options as your choice for a memorial gift: PICNIC TABLES: This item is of obvious benefit to our parks, and will be utilized by both neighbors and visitors. Tables can be located in the campgrounds or in most any other park area. A memorial plaque, if desired, will be affixed to the table. PARK BENCHES: These can be located along the bike trail, or in most any other park area. You will have one or more styles to choose from. The memorial plaque will be affixed to the bench. If you desire a specific location for a bench or table, let us know, and we will approve the location or suggest another. TREES or SHRUBS: Trees are the most popular memorial option. Unfortunately, in order to grow successfully, they are also the most costly in terms of site preparation, tree selection, installation and maintenance. At times, the Department coordinates an Adopt-A-Tree program which interested persons can take advantage of. Tree and shrub specs: Our Waterfront Park area has proven to be a very harsh environment. The area is severely windswept, and trees can suffer from desiccation both summer and winter. Many locations are unsuitable due to poor winter drainage. Minimal topsoil currently exists on the beach, and an adequate amount must be added for each tree. Due to high winds, trees must be short and stocky, not tall and spindly. Native spruce trees have a higher success rate than non-native trees, and evergreens are subject to less vandalism than deciduous trees. Evergreen trees and shrubs, while less exotic than many flowering deciduous trees, add "green" to our parks both summer and winter. Moose often feed on mountain ash and other deciduous trees. We have had trees severely damaged, and some killed, by moose. Please keep these factors in mind when considering a tree memorial. In recent years, the White Spruce has proved to the be most successful tree. 19 . r.rrrrrr Page 3/ Park Memorials &Volunteer Improvements TREE MEMORIALS: We offer three (3) options for tree memorials: 1. ADOPTING OF EXISTING T R_: Some of our previously planted landscaping trees may be suitable for designation as memorials. Depending on availability, one of these tree locations may suit your needs as a memorial location. 2. NEW PLANTINGS BY SPRD STAFF: Depending on staff workload, our Department may be able to plant your memorial tree. Before April 1st of each year, we will determine how many trees, if any, we intend to purchase and plant that year. Some or all of these trees may be suitable as memorials. We will also determine how many additional memorial trees we would be able to plant, if requested by potential donors. Trees should be planted as early in the planting season as possible. Due to the harsh weather conditions along the beachfront, we do not purchase or plant exotic or unproven species of trees. 3. Adopt-A-Tree Program: Occurs occasionally as resources allow, check with the Department. This program is open to all members of the public. C. NEW PLANTINGS BY THE MEMORIAL DONOR: You may want to purchase and plant the memorial tree yourself. We will need to approve the species of tree and the planting location. We will also provide you with planting guidelines. (Best Planting Practices,from Alaska State Forestry Programs are amended occasionally, as their successes are recorded. Be sure to request the most updated information.) You will be responsible for watering of the tree. We will provide fertilizer and any pruning required. We mav_ be able to provide you with a source of topsoil. For new plantings, the memorial plaque and anchor will be installed in the ground at the time of planting. D. ADOPT A PARK (GARDEN): SPRD maintains a number of small flower gardens around town. You can choose to maintain a garden all summer long, or you can financially sponsor the garden, by providing funds to purchase and maintain the flower bed. A small, seasonal sign on each garden identifies the donating parties. Sponsors who make a five year commitment and pay an additional fee will have a more permanent, small sign designating the donation. E. OTHER MEMORIAL GIFT PROPOSALS: You may wish to propose an alternative to the options listed above. We will be happy to consider your idea. Costs are listed on the next page. 20 • Page 4/ Park Memorials &Volunteer Improvements COSTS Costs as listed are estimates. Actual cost will vary, depending on the specific item chosen, the source, shipping costs, and installation. These donations are also dependant upon staffing availability and priorities. Picnic Table, wooden frame +/- $450 Picnic Table, synthetic +/- $1,000 Park Bench, metal or wood +/-$300 Memorial Plaque, styles vary +/-$100 and up Adopt a tree, add a plaque to an existing spruce...... +/- $250 Plant a tree (SPRD plants) +/- $500 or more Tree planting by donor Direct costs Sponsor a garden (Adopt-A-Park) $200 5-year commitment (semi-permanent sign) Additional $100 Adopt-a-garden (care &feeding of garden) ( no fee ) Centennial Adopt-A-Tree Program $600 White Spruce OTHER CONSIDERATIONS: Memorial plaques, picnic tables or other items must be purchased through SPRD approved suppliers. Design and construction plans for proposed projects must be approved by SPRD. This will insure that quality and safety standards are met, and provide continuity in our park improvements. Memorial Pathway: There is slow movement toward creating a memorial pathway within Obihiro Park. People may purchase a brick along the pathway to commemorate someone's life or achievements or what- have-you. Unacceptable Gifts or Locations: They say, "Don't look a gift horse in the mouth," but we are mandated to provide quality parks and recreation experiences. This requires that we are good stewards of the land, parks, resources and that we put safety first, too. Some areas are simply not suitable for memorials. Location restrictions may be due to: poor drainage, "sign pollution," sight triangles and safe traveling, view sheds, ADA access or a myriad of other reasons. 21 • Page 5 I Park Memorials &Volunteer Improvements Gifts We Say, "No, Thank You" to: • used playground equipment • dangerous play apparatus • non-ADA compliant donations Locations We Do Not Allow Memorials: • The grassy knoll area at Adams Street Recreation Area • Hoben Park • Spring Creek Campground Suggested Gifts: We have been asked to prepare a 'wish list' of gifts parks and recreation staff have noted we would like added, if possible. A. Interpretive Sign Panel (William's Park; Iditarod Park; Seward's Centeninial; Fishing from the Beach; Historic Downtown Builidings; others). Research, creation, fabrication and installation: $2,500 to $3,500. B. Replace Adopt-A-Park Gardens along Ballaine: (the old "railroad tie"flower gardens need to be removed and raised with a more suitable material, such as timbers or decorative rock or stone. Materials and labor: $1,500 to 3,500. C. Commercially made Skate Park elements or ramps. Our insurance representative has requested we remove home-made pieces and replace them with commercially engineered elements. $500 to $50,000. D. Other, TBA • Page 6 / Park Memorials &Volunteer Improvements Memorial & Tribute Donation Contract Contact Name: Title/Office: E-mail Address: Home Phone: Work Phone: Contact's Mailing Address: State: Zip: Memorial Request: Location Requested: Representing Agency or Club: Mailing Address: State: Zip Code: Agency/Club Website: I affirm I have the authority to represent the above named agency/club/group or persons. In consideration of your accepting our gift to the citizenry of Seward, Alaska, we acknowledge that the City of Seward Parks and Recreation Department is not responsible for vandalism, theft or replacement. We acknowledge that the Parks & Recreation Department is not required to accept gifts which do not 'fit' into the area theme, any future City Council plans, department goals or the Seward Parks & Recreation Master Plan. The City of Seward will accept only those gifts which have been appropriately planned, built and installed. We further affirm that the gift becomes the property of Seward Parks & Recreation Department. Signature Date SPRD Authorization: Name: Title: Position: Date: Mail to: Seward Parks & Recreation Department/Attn: Memorials & Tributes City of Seward / PO Box 167 / Seward, AK 99664-0167 -7 3 L a) a) L L r0 O 0 3 V-. 1-' Cr L O P. -D 1-+ L O 0 OD V Q) C C C 70 'C 10 Di 'a v0 a a)a) O c, C a) a) C C N U aJ 0 > C E H ro 4. 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