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HomeMy WebLinkAbout10072014 Planning & Zoning MInutes City of Seward, Alaska Planning Commission Minutes October 7, 2014 Volume 7, Page 99 liwur Call to Order The October 7, 2014 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. Opening Ceremony Commissioner Coulter led the Pledge of Allegiance to the flag. Roll Call There were present: Cindy Ecklund presiding, and Martha Fleming Janet Coulter Gary Seese Tom Swann comprising a quorum of the Commission; and Donna Glenz, City Planner Dwayne Atwood, Planning Technician Excused was: Christopher Edgar City Administration Report City Planner Donna Glenz updated the Commission on the following business items: • Glenz welcomed new Commissioners Gary Seese and Tom Swann and thanked them for their decision to serve. • FEMA held a public open house on September 9 to discuss draft coastal flood maps for the Seward area. The City and Kenai Peninsula Borough were waiting for additional information regarding the schedule for adoption. • The Community Development Department received its 2014 inspection by FEMA to evaluate the administration of required floodplain development regulations. The summer site visit occurred on August 5. The City could possibly receive a lower Community Rating System score because of the increased requirements under the 2013 FEMA manual of regulations, Glenz said. • The Alaska Department of Transportation and Public Facilities had announced plans to improve the Seward Highway between Milepost 17 and 22.5. The project was in the design phase and an open house was scheduled for October 15. City of Seward, Alaska Planning Commission Minutes October 7, 2014 Volume 7, Page 100 j • Seward Airport improvements were in the planning stages, with construction scheduled to begin in April of 2018, Glenz said. The Department of Transportation and Public Facilities was heading the project, Glenz said. • The City Manager had begun sending abatement notices to property owners in Seward. Glenz directed Commissioners to contact the local attorney who was involved in the abatement project if they had questions. Glenz did not know how many abatement letters had recently been sent. Other Reports,Announcements & Presentations—None Citizens' Comments on any subject except those items scheduled for Public Hearing—None Approval of Agenda and Consent Agenda Motion (Swann/Fleming) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following items were approved on the Consent Agenda: July 15,2014 Special Meeting Minutes Unfinished Business Items requiring a Public Hearing—None New Business Items requiring a Public Hearing—None Unfinished Business—None New Business Items— Set the Topic for the October 21 Work Session Glenz noted that the Commission was scheduled to hold a regular work session on Tuesday, October 21, but no topic had been set. Glenz suggested the Commission conduct a final review of the Municipal Lands Management Plan. Glenz also suggested the Commission review the current Code provisions for Communications Towers, as well as Storage (warehousing and distribution). Fleming asked staff if the Commission would be able to review the Municipal Lands Management Plan prior to the work session. Glenz said she would be able to compile the draft and distribute it before the work session. Ecklund polled the Commission and Commissioners agreed to the suggested topics and indicated they would be available to attend the work session as scheduled. City of Seward, Alaska Planning Commission Minutes October 7, 2014 Volume 7, Page 101 Planning and Zoning Commissioner Training Glenz reiterated the information provided in the training calendar, including an Alaska Planning Conference training for Commissioners that was slated for Sunday, November 16. The Community Development Department could pay the registration fee and a mileage stipend, Glenz said. Commissioners were directed to indicate if they wished to attend. Commissioners discussed the proposed training in Anchorage and agreed they would indicate their interest by the October 15 early registration deadline. Informational Items and Reports (No action required) FEMA Region X Newsletters 2014 Planning& Zoning Meeting Schedule Ecklund asked Administration if it would be possible to build a meeting and information calendar similar in format to the one adopted by the Kenai Peninsula Borough. The calendar could have a year-at-a-glance format. Ecklund said she would provide an example and discuss the issue with City staff to determine if a redesign was possible. Imo Commission Comments Swann said he was looking forward to working with the Commission. Seese also said he was eager to work with the Commission. Coulter thanked the newest members of the Commission for joining. Fleming thanked staff for providing support to the Commission and said she was pleased there would be enough members to more easily gain a quorum for future meetings and work sessions. Ecklund noted the Commission could soon have a full panel. Longtime resident Margaret Anderson had recently submitted an application to fill a vacant chair on the Commission. The application was slated to be approved by City Council. Citizens' Comments -None Commission and Administration Response to Citizens' Comments—None Adjournment Meeting adjourned at 7:24 p.m. City of Seward, Alaska Planning Commission Minutes October 7, 2014 Volume 7, Page 102 4 i 1 J i/,f',',.4 _ ,�' I ■ _ 0 D ayne Atwoo', �1 Cindy Ec d Pinning Technician Chair (City Seal) so 0..f....., CI ••GO'RP®�'••• ,40... ■ • • T •• 0 :es 0 e •..0■•••• B •lie - • , A • ` .g q ...• A :. aa'"waree0e i Mili