HomeMy WebLinkAboutRes2014-097 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2014-097
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PURCHASE OF A BOBCAT TOOLCAT 5600
UTILIZING THE STATE OF ALASKA CONTRACT IN THE AMOUNT
OF $53,755.00
WHEREAS, the existing Bobcat Toolcat is 15 years old and has provided years and
hours of hard service to the City, and is a critical and versatile tool for maintaining City parks,
campgrounds, ball fields, parking lots, bike paths and other City facilities for the Parks and
Recreation, Parking, and Public Works departments; and
WHEREAS, the existing machine is in high demand for competing uses during the
summer season, and is used for snow removal and other purposes in the winter, making it
necessary to maintain operability; and
WHEREAS, the age and hard use of the current Toolcat machine resulted in significant
downtime this summer and required thousands of dollars of repairs, necessitating its replacement
to minimize disruption to City maintenance and repair projects; and
WHEREAS, the City's 2014 Budget authorized $70,000 for the replacement of this
bur multi-tool tractor; and
WHEREAS, the City of Seward will utilize the State of Alaska's contract to purchase a
Bobcat Toolcat 5600 G-Series from Anchorage Craig Taylor Equipment, Co in the amount of
$53,755, for a savings of$16,240 from the approved budget; and
WHEREAS, the Seward City Code authorizes the City to utilize competitive bids
obtained from other governmental entities, and purchase of this vehicle utilizing the State's bid
saves the City over $14,000 from their previous price quote to the City for this same vehicle;
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Council hereby waives the competitive procurement requirements of
the City Code in accordance with Seward City Code 6.10.120(B) which authorizes the purchase
of products or services utilizing competitive bids obtained by other governmental entities.
Section 2. The City Manager is hereby authorized to purchase a Bobcat Toolcat 5600
from Craig Taylor Equipment Co. utilizing the State of Alaska's competitive bid, in the amount
of$53,755, with funding from the Motor Pool Fund as appropriated in the 2014 Budget.
CITY OF SEWARD, ALASKA
RESOLUTION 2014-097 1
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th day of
December, 2014.
THE CITY OF SEWARD, ALASKA
J an Bardarson, Mayor
AYES: Keil, Casagranda, Squires, Butts, Darling, Bardarson
NOES: None
ABSENT: Terry
ABSTAIN: None
ATTEST:
moil
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4, 41Fey, CMC
ity Clerk
(City Seal)
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Council Agenda Statement
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Meeting Date: December 8, 2014
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Through: Jim Hunt, City Manager
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From: Karin Sturdy, Director of Parks & Recreation
Agenda Item: Purchase of a replacement Toolcat (multi-tool tractor) as authorized in the
2014 Budget
BACKGROUND &JUSTIFICATION
The 2014 City Budget authorized$70,000 to replace the City's Toolcat utility work machine. The
current multi-tool tractor is 15 years old and is jointly used by the Parks and Recreation and Public
Works departments, as well as assisting with snow removal at numerous City facilities and in the
Parking Department. This unit can be used with more than 40 front-mount attachments,making it a
versatile and critical tool for maintaining the City parks, campgrounds, ballfields, bike paths, and
other facilities for digging, hauling materials, mowing, sweeping, snow plowing, scraping ice,
blading,brush cutting, digging post holes, cleaning parking lots, etc.
The current unit was out of service more than six weeks this year during critical need times, due to
the age of the unit, and in the past two years has required more than $11,000 in repair costs to
service. The versatility of this tool places it in high demand for competing uses during the summer
season, so the existing unit will continue to serve the public works department until it reaches the
end of its useful life.
Parks and Recreation staff utilized the State's competitive procurement process with the National
Joint Powers Alliance (NJPA) to obtain a price savings in excess of $14,000 over the City's
individual bid results, and $16,240 under the approved budget. The State's contract with Bobcat
offers a price of$53,005.00 for the Toolcat 5600 G-Series,purchased directly through Craig Taylor
Equipment in Anchorage.
Seward City Code §6.10.120(B) exempts the City from initiating a competitive procurement
process if it utilizes competitive bids obtained by other governmental entities.
INTENT:To authorize purchase of a Toolcat 5600 G-Series using the State's procurement contract
for an already negotiated price of$53,755.00 paid by the Motor Pool Fund,charged to the parks and
recreation allotment.The tool-attachments(auger,bucket,forks,etc.)may be shared between Public
Works and Parks and Recreation for efficiency.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan X
2 Strategic Plan:The mission of the City of Seward government it is to X
provide quality leadership and economic wellbeing of its citizens
3 Other(list): Consistent with the City's vehicle replacement policy X
established in 2009
FISCAL NOTE: The purchase of a new Toolcat is replacing a highly utilized tool. This item was
authorized for purchase in the 2014 Budget for an amount of $70,000. The price of $53,755
represents a budget savings of$16,240.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: pq-1
Council approve Resolution 2014-_, exempting from competitive procurement requirements the
purchase of a ToolCat utilizing the State of Alaska's competitive procurement contract in an amount
not to exceed$53,755.00. •
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This unit 219 will continue to be used by Existing attachments.
Public Works until it reaches the end of its
useful life.