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Home My WebLink About01212015 Historic Preservation Packet Seward Historic Preservation Commission Agenda Packet of sk4s, Nip " * 400:4;‘,,7 AS Regular Meeting January 21, 2015 City Council Chambers 6:30 p.m. The City of Seward,Alaska - HISTORIC PRESERVATION COMMISSION A REGULAR MEETING AGENDA January 21,2014 6:30 p.m. Council Chambers Linda Lasota 1. CALL TO ORDER Chair Term Expires May,2015 2. OPENING CEREMONY A. Pledge of Allegiance John French Vice Chair 3. ROLL CALL Term Expires May,2017 Catherine Hedman 4. SPECIAL REPORTS Commissioner A. City Administration Report Term Expires May,2016 5. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE Wadeen Hepworth ITEMS SCHEDULED FOR PUBLIC HEARING [Those who Commissioner have signed in will be given the first opportunity to speak Time is Term Expires May,2017 limited to 2 minutes per speaker and 30 minutes total time for this agenda item.] Laura Erickson Commissioner 6. APPROVAL OF AGENDA AND CONSENT AGENDA Term Expires May,2017 [Approval of Consent Agenda passes all routine items indicated by Wolfgang Kurtz asterisk (*). Consent Agenda items are not considered separately Commissioner unless a council member so requests. In the event of such a request, Term Expires May,2016 the item is returned to the Regular Agenda] Sandie Roach' Commissioner . Term Expires May,2015 James Hunt City Manager Valarie Kingsland Library Museum Director Heather McClain Library Museum Staff City of Seward,Alaska Council Agenda January 21, 2015 Page 1 7. PUBLIC HEARINGS -None 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. Approve November'19,2014 minutes. B. Prepare Annual reports—get packet, complete reports and submit. C. Plan and solicit nominations for annual HP Award. D. Prepare proclamation for Seward's Day. 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) 11. COUNCIL COMMENTS 12. CITIZENS' COMMENTS 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS 14. ADJOURNMENT • City of Seward, Alaska Council Agenda January 21, 2015 Page 2 City of Seward,Alaska Historic Preservation Commission Minutes November 19, 2014 Volume, Page Call to Order The November 19,2014 regular meeting of the Historic Preservation Commission was called to order at 6:34 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner Kurtz led the pledge of allegiance to the flag. Roll Call There were present: Linda Lasota presiding, and John French Catherine Hedman(telephonic) Wadeen Hepworth Laura Erickson(telephonic) Wolfgang Kurtz comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Heather McClain,Library Museum Staff Absent-None Special Reports-None City Administration Report,Library Museum Director Valarie Kingsland wanted to point out that the proclamation for Carol Griswold as the 2013 recipient of the Historic Preservation Award needs to be addressed.Kingsland also received a membership invitation for the Commission to join the Preservation Leadership Forum. Kingsland is waiting to hear from the City about the budget. In the future, need to discuss how records are kept for documenting time spent for grants. Chair Lasota asked if we received enough for matching.Kingsland said that it was the City that keeps track of that and she was not sure.Lasota said that it is usually built in as part of the agenda. French said that the way Chair Lasota recommended would be an acceptable way to do this. Kingsland also wanted to clarify communication between Administration and the Commission, and forwarded the contact list so they have each other's information.Also stated that Brenda and Johanna will not be directly involved in the future,but they are going to be included in email correspondence so they know what is happening with the Commission and can provide input and guidance to Administration. Kingsland asked what preferences Commissioners have for being contacted to establish a quorum prior to the meetings.Lasota requested that at least one full work day be provided for Commissioners to respond. Kingsland said that Administration tries to have packets ready by Friday,but that due to circumstances packets might not always be available by then.Agreed to send email out Monday and respond by end of business day Tuesday with who has replied. 3 City of Seward, Alaska Historic Preservation Commission Minutes November 19, 2014 Volume,Page Kingsland mentioned Judith Bittner's special work session on November 6,2014.If Commissioners were unable to attend the meeting,Kingsland suggested that they contact Bittner directly to receive the materials and to thank her for coming.Library Museum staff Heather McClain agreed to compile materials Bittner presented from the meeting and to send them to Commissioners. Kingsland will try to get in touch with him Kerry Martin to retrieve a copy of the list that he presented during the October 15,2014 wok session. Kingsland would like to respond to the Seward Journal article written about the new HP plan and the negative perception of NUKA. She doesn't think that it's fair to NUKA and asked that the Commission be involved. French offered to write the letter if he is able to read the article. Kurtz asked if Kingsland wanted Fern to send a link to the article to distribute to the Commission. Kingsland said that would be helpful but the article is online if anyone wanted to access it themselves. New Commissioner Welcome-None Other Reports,Announcements and Presentations -None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda. Name Nellie Metcalfe,Americorp Volunteer with Friends of the Jesse Lee Home—Asked of Administration had received Itrack information from Judith Bittner?Kingsland informed Metcalfe and the Commission that the information had not been received. Metcalfe also informed the Commission that grants for 150th anniversary of the Alaska purchase will be due in February, and just wanted the Commission to be aware. The grants are being administered by the Alaska Department of Natural Resources and grant applications due February 23, 2015. Approval of Agenda and Consent Agenda Motion (Roach,French) Approve the Agenda and Consent Agenda Item 9A4 moved to Item 9A2 of New Business, Item 9A2 becomes 9A3, and Item 9A3 becomes 9A4. Motion Passed Unanimous Public Hearings-None Unfinished Business 8A1 Establish a calendar within the scope of administrative abilities that meet the goals of the HP Commission — Chair Lasota asked if Administration would like to make a comment. Kingsland stated that she worked with Brenda Balou and City Manager Jim Hunt to come up with this calendar. It's not firm,but is designed to work for the Commission to complete the grant. z4 City of Seward,Alaska Historic Preservation Commission Minutes ' November 19, 2014 volume, Page Chair Lasota wanted to clarify that the proposed calendar was not approved because it was missing meeting times and priorities. Kingsland stated that the calendar was only intended to address the requirements for creating a deliverable for the CLG grant.This calendar has also been signed off by the City Manager. Kurtz asked if administrative reports get sent to the Commission,and who creates and submits them? Kingsland informed the Commission that report submissions are set for March and September, therefore the reports need to be worked on in the previous meeting. Roach' said that what the Council is looking for in these reports is that the Chair go before Council on an appointed date and give an update on what they Commission is doing, what their accomplishments are,how they are meeting their goals. French noted that the Council appreciates the appearance of more than one Commissioner when presenting these reports. Chair Lasota would like Administration to use the Commission's 2014/2015 HP Commission priorities list from February 19,2014 Agenda Packet.Administration was not aware of the list,Chair Lasota gave copies to Commissioners present.Kingsland reiterated that the schedule presented was solely for providing a deliverable for the CLG grant. Chair Lasota asked if the Commissioners attending telephonically would like to give any input on the agenda item.Erickson said that the focus of the Commission should be on developing the HP plan. Hedman asked what volunteer resources were available for the Commission through the Library Museum,the City,or Resurrection Bay Historical Society.Kingsland stated that all of those entities are understaffed and concerned about making volunteers responsible and due to the realities of limited resources,but appreciated the suggestion. Hepworth asked for clarification on what the Commission was voting on. Kingsland said the Commission was voting on approval of the schedule for working on the HP plan along with the incorporation of the Commissions listed priorities.It also occurred to her that there might need to be two work sessions, one for talking about the needed changes and another for incorporating them through editing the draft. French stated that he was concerned about sticking to a quarterly meeting schedule because of unforeseen events and suggested that the Commission schedule meetings as needed or to schedule monthly meetings with the understanding that some of those meetings would not take place. Chair Lasota added that important months for the Commission, such as May, should have a meeting. Motion(Kurtz,Hepworth) Approve calendar for continuing to work on the technical edit of the Seward Historic Preservation Plan with adjustments as needed that meets the scope of • administrative abilities and the goals of the HP Commission. Motion Passed Yes — Chair Lasota, Kurtz, Hepworth, Roach' No-French City of Seward,Alaska Historic Preservation Commission Minutes November 19, 2014 Volume, Page New Business 9A1 Approve October 15,2014 minutes. Motion passed as part of the Consent Agenda 9A2 Selection of the 2014 Historic Preservation Award recipient. French motioned that the Commission approve the nomination of Patricia Ray Williams as the 2014 Historic Preservation Award recipient as she was well deserving of the award. Motion(French,Roach') Approve selection of Patricia Ray Williams as the 2014 Historic Preservation Award recipient Motion Passed Unanimous 9A3 Discuss responsibilities and priorities to establish goals and focus effort for the . next year. Chair Lasota asked if the calendar from Unfinished Business was part of this.Kingsland asked if the 2014/2015 priorities list was formatted as a resolution. Chair Lasota stated that it was not.Roach' said that it does not have to,the Commission just has to develop and present this list to the Council to demonstrate what has been done and what the Commission is working on. Hepworth asked if the list of priorities is available. Chair Lasota, the list is in place and available through past agenda packets. Motion (French, Kurtz) Motion to postpone discussion of responsibilities and priorities to establish goals and focus effort for the next year until the April 2015 meeting agenda. Motion Passed Yes-French,Hepworth,Kurtz,Roach' No—Lasota 9A4 Discuss the 1996 HP plan and the new draft HP plan to confirm future direction of Historic Preservation Plan work Kurtz asked for clarification if the Commission is going back to the 1996 HP plan or incorporating aspects of it to the new plan that NUKA produced.French stated that he asked administration to put this item on the agenda based on discussion in the last work session.He said that he would prefer not to go back to the old plan and to continue working on the new plan as either one will need a significant amount of editing.Kingsland also wanted to clarify that going back to the 1996 plan was based off of Kerry Martin's presentation during the October 15, 2014 work session and that was when it was requested to have Kerry's list sent to the Commission. Co • City of Seward,Alaska Historic Preservation Commission Minutes November 19, 2014 Volume,Page Roach' stated that due to the amount of time there is to work on the HP plan the Commission should continue to work on the new plan. Erickson said let's move forward with something. Hepworth said the Commission should work with the new plan and incorporate what the Commission likes from the old plan. There's a lot of work that needs to be done. Chair Lasota stated that Commission decided to do the new plan was chosen after going through and trying to redo the old plan. Recommended that the Commission continue to work on the new plan while incorporating aspects of the old plan to provide an updated version of the plan and make it relevant to Seward today. Motion No action taken on discussion of the 1996 HP plan and the new technical edit of the Seward Historic Preservation Plan. • Informational Items and Reports (No action required) Commission Comments Hepworth,thank you to Valarie and Heather for all their work Citizens' Comments-None Commission &Administration Response to Citizens' Comments Kingsland,thank you for approving the schedule and listening to what Administration has to say. Adjournment The meeting was adjourned by Chair Lasota at 8:50 p.m. Brenda J. Baliou,CMC Linda Lasota, Chair ATTEST: • City of Seward,Alaska Historic Preservation Commission Minutes November 19, 2014 Volume,Page Johanna Kinney, CMC City Clerk (City Seal) L Sponsored by: Historic Preservation Commission IIP CITY OF SEWARD,ALASKA RESOLUTION NO. 95-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,ESTABLISHING AN ANNUAL SEWARD HISTORIC PRESERVATION AWARD WHEREAS,it is the responsibility of the Historic Preservation Commission to work toward the continuing education of citizens regarding local historic preservation and community history; and WHEREAS,an annual Seward Historic Preservation Award will serve to publicly recognize the'citizens in the community who contribute to historic preservation in Seward; and WHEREAS,the award will educate and raise the public awareness regarding the importance of local historic preservation; and WHEREAS, the Historic Preservation Commission approved Resolution No. 95-09, recommending that the City Council establish an annual Seward Historic Preservation Award; IPNOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,that: Section 1. The annual Seward Historic Preservation Award is hereby established. Section 2. The Historic Preservation Commission shall be responsible for the development of the Seward Historic Preservation Award including creating the nomination form and evaluating the nominations. Section 3. Upon recommendation from the Historic Preservation Commission, the City Council shall award the recipient(s) of the Seward Historic Preservation Award annually in March through proclamation of the Mayor. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward,Alaska,this 11th day of September, 1995. THE CITY OF SEWARD,ALASKA Dave W. Crane,Mayor 9 NE • CITY OF SEWARD, ALASKA RESOLUTION NCI.95-106 AYES: Anderson, Crane,Darling, King, O'Brien, Sieminski NOES: None ABSENT: Deeter ABSTAIN: None ATTEST: daS.Mu ly,CMCAAE . City Clerk • . I! • p • ti M •• N ... 15),‘„?..: ,-,),„ " • 1� Nominate Someone For Their Local Historic Preservation Efforts! Seward has quite a history.For over 100 years now its citizens have come and gone;enriching our sense of place with each life and event. Without the hard work and civic pride of those that came before, Seward would not be the exemplary city it is today. And without the people and organizations who gather and preserve our past we have little to guide us into the future. If you know of an individual or organization that deserves special recognition for their_work in preserving Seward history, please take a moment to nominate them for the 2014 Historic Preservation Award. The annual award is to recognize local preservation efforts and to encourage community understanding and appreciation of Seward's history. If you would like to nominate an individual or organization for this Historic Preservation Award, forms are available at the Library/Museum and the City Clerk's office. All nominations must be submitted by Tuesday, September 30th, 2014 II SEWARD HISTORIC PRESERVATION AWARD NOMINATION FORM Nomination forms must be received by the Seward Community Library/Museum or City Clerk's Office by: September 30, 2014 Person you are nominating for this award: (self nominations are acceptable). Nominee's contributions towards historic preservation in the community of Seward: Please check all the applicable boxes listed below and attach a written description of the nominee's contributions.(Or use the back of this form if you're concise.) ❑ Survey and inventory work of historic architectural and archaeological resources in the community. ❑ Development and submission of National Register of Historic Places nominations for properties within the community. ❑ . Contribution towards education of citizens regarding local historic preservation and community history. ❑ Research and documentation of the history of the community of Seward. ❑ Publications about the history of the community of Seward ❑ Reconstruction and restoration work towards historic preservation in the community. ❑ Curatorial,historical records,photo collections,or museum contributions which contribute to the community's historic heritage. ❑ Organization of historical records for easy reference for others to gain a better understanding of Seward's historic heritage. ❑. Contributions towards historic preservation planning. ❑ Oral history contributions towards preserving Seward's historic heritage. ❑ Progress.towards having a climate controlled centralized historic collection in Seward. ❑ Any other contributions related to historic preservation. Nominee's Signature of Consent: (verbal) Date: Nominee's Address: Phone: Submitted by: Contact Phone: �2 Annual Seward Historic Preservation Award 1996 1997 1998 Virginia Darling Lee McAnerney The Gage Family Mary Barry Pat Williams Donna Kowalski Billy Blackjack Johnson Lee Poleske Margaret Jackie Deck Herman&Winifred Leirer 1999 2000 2001 Mike Stalling Jennifer Headtke Dave Crane Jeannie Shirk Pam Herman 2002 2003 2004 Dan Seavey Staff of the Library Brown&Hawkins Kerry Martin Family Legacy 2005 2006 2007 Jon Faulkner Congregation of St. Peter's Kerry Kline (Van Gilder Hotel) Episcopal Church Restoration of 1925 Reredos Mural 2008 2009 2010 Lee Poleske Jacquelin B. Pels Shannon Kovac Seward Rotary 2011 2012 2013 None Doug Capra Carol Griswold 2014 Patricia Ray Williams 13 ,1 ii`b `y i'r i Imo: Seward, AK- Official Website Page 1 of 1 Seward, AK Calendar January 2015 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 28 29 30 131 01 °02 103 • k i 04 105 ').06 a 07 108 09 , 10 `Planning& ;PACAB Meeting ' 'Zoning ; .. __._ . • ;Committee ;Seward Meeting ;Recreation Committee #Meeting 11 ;12 ,.13 il4 15 .16 17 `City Council • !Meeting ; i . 18 19 ;20 21 22 • 23 1 24 'City Council P&Z Work PACAB Work Joint Work Session :Session .Session with i - Providence ,Seward Hospital& i Recreation !Seward Committee ,Community 'Meeting • ;Healthcare tHistoric Center ;Preservation Meeting - • Historic +Preservation s Work Session ; to follow Meeting , r.- 25 . 26 27 28 29 30 31 City Council Meeting , • • i5 http://www.cityofseward.us/calendar.aspx?CID=14%2c&view=month&PREVIEW=YES 1/16/2015 Seward,AK- Official Website Page 1 of 1 Seward, AK Calendar February 2015 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 01 ;02. ;03 404 05 06 07 PACAB Meeting City Council 'Joint Work ;Session with 'Planning and Zoning Commission • • Planning & • Zoning :Committee Meeting • 08 ;09 10 11 :12 13 !14 City Council ;Meeting 15 16 .17 18 ,19 . 20 21 Planning& , Zoning Work ;Session 22 23 24 :25 •26 27 :28 City Council Meeting • • `Co http://www.cityofseward.us/calendar.aspx?month=2&year=2015&CID=14%2c&view=mo... 1/16/2015 Seward, AK- Official Website Page 1 of 1 Seward, AK Calendar March 2015 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 01 02 ;03 04 '05 06 ;07 PACAB Meeting. !Planning & ` iZoning s • Committee Meeting 08 109 10 11 ;12 -13 14 ;City Council !Meeting 15 '16 17 ;18 19 ;20 '21 :Planning& %Zoning Work • ' Session 22 '23 :24 r25 26 27 '28 ;City Council , Meeting 29 !30 '31 01 02 03 04 http://www.cityofseward.us/calendar.aspx?month=3&year=2015&CID=14%2c&view=mo... 1/16/2015