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HomeMy WebLinkAboutRes2016-009 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE PURCHASE OF ONE LIVE FIRE SIMULATOR TRAINING UNIT FROM FIRE TRAINING STRUCTURES LLC IN THE AMOUNT OF$298,500.00 TO INCLUDE TRAINING AND THE COST OF SHIPPING TO SEWARD, ALASKA, AND APPROPRIATING FUNDS USING AWARD OF AFG GRANT EMW-2014-FR-00166 WHEREAS,one of the things every fire department struggles with is training requirements and trying to get live fire training and have a controlled environment where we can be safe doing it; and WHEREAS,the Seward area emergency responders work cooperatively to share in training time,experience and live fire training equipment available to us was inadequate for the Firefighter I and Firefighter II IF SAC and State of Alaska Certifications and skills necessary for live structural firefighting; and WHEREAS,the Seward Fire Department,as the host for a regional grant to include Moose Pass, Bear Creek, Seward Fire and Lowell Point Fire, applied for funds to purchase a live fire simulator and was awarded the 2014 Assistance to Firefighters Regional Grant EMW-2014-FR- 00166, and Council approved the acceptance of this grant September 2015; and WHEREAS,a Request For Proposals was advertised and there were two responsive bidders. The grant committee reviewed the proposals and Fire Training Structures LLC was selected for award; and WHEREAS, Fire Training Structures LLC provided the best value while meeting the specifications of the Fire Departments, for current and anticipated regional needs while staying within our budget; and WHEREAS,competitive procurement procedures for the purchase of the Life Fire Simulator Training Unit have been followed as outlined in the purchasing code; and WHEREAS,two responses were received providing specifications and price quotes for the simulator; and WHEREAS, Fire Training Structures LLC provided the best value while meeting the specifications of the Seward Area emergency responder group represented by the AFG Regional Grant EMW-2014-FR-00166. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CITY OF SEWARD,ALASKA RESOLUTION 2016-009 OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to sign a contract to purchase from Fire Training Structures LLC one Live Fire Simulator Training Unit as specified in the proposal documents and appropriate an amount not to exceed$298,500.00. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 8th day of February 2016. THE CITY OF SEWARD, ALASKA Oe(1141) /3 Jean Bardarson, Mayor AYES: Keil, Squires, Butts, McClure,Alterman, Bardarson NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: J hanna Fey, CMC ity Clerk (City Seal) .........••. ~ • 71 • 1 # ; ✓ 16 : • • i r 411 •:.PAe i 4CP�:. • Qp4.OF �:�°�� ,••=s•a. .,�i'4L Agenda Statement e{oc sE Meeting Date: February 8, 2016 at 9 To: City Council ser Through: City Manager,Jim Hun r' Through: Fire Chief, Edward Athey Agenda Item: Purchasing of a Live Fire Simulator Training Unit from Fire Training Structures LLC in the amount of$ 298,500.00 as approved in resolution 2015-084 BACKGROUND &JUSTIFICATION: The Seward Fire Department applied for and was awarded the Regional 2014 Assistance to Firefighters Grant in the amount of$284,286.00 plus our required 5%matching funds of$14,925.00 for a total project amount of$298,500.00. The funds from this project will be utilized to purchase new Class A (wood and combustibles) Live Fire Training Simulator unit and training for our certified fire instructors so they will be certified to teach according to NFPA 1403 standards. This is a Regional FEMA Assistance to Firefighters Grant,being shared by the four(4)volunteer fire departments who collectively agreed on this shared need.The City of Seward applied for this grant as the sponsor. $269,500 was awarded for the fire simulator; plus $9,000 to cover the cost of sending Alaska certified instructors from each department,out of state to become certified live fire instructors according to the guidelines required in NFPA 1403 regulations and $20,000 for shipping from the lower 48, making the total amount $298,500.00. (The attached memorandum of understanding was signed by all departments and cost sharing for maintenance as well as training will be shared by all.) In September 2015 Council approved resolution 2015-084. The Request for Proposal was released and two manufacturers responded. After careful review and scoring by the seven (7) person evaluation committee, Fire Training Structures LLC was chosen as the vendor of preference. The four established areas for point scoring were 50 points for price, 10 points for Litigation(lack of),30 points for statements of qualifications and 10 points for references for a possible total of 100 points. INTENT: Purchase of a Live Fire Simulator Training Unit from Fire Training Structures LLC as requested in the 2014 Regional Assistance to Firefighters Grant # EMW-2014-FR-00166 in the amount of $298,500.00. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (document source here):Vol 1 page 14,fire X protection, Vol 2 page 66,fire protection 2. Strategic Plan(document source here): X _ a 3 Other(list):NFPA 1001 Firefighter professional training; State of Alaska X Fire Standards Council Firefighter I&2 Certification requirements. FISCAL NOTE: Funding for this project is available from grant and matching funds, in the Fire Simulator Project, equipment account. Approved by Finance Department: O�r 1 ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approves Resolution 2016-�uthorizing the City Manager to enter into a contract with Fire Training Structures LLC for the purchase of a Live Fire Simulator Training Unit as part of the 2014 Regional Assistance to Firefighters Grant#EMW-2014-FR-00166 award. Also establishing a project account and appropriating the required funds in the amount of$298,500.00 for the purchase of live fire simulator training unit.