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HomeMy WebLinkAboutRes2016-010 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-010 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY TO ENTER INTO A CONTRACT WITH DRYDEN AND LARUE FOR THE PURPOSE OF DESIGN AND ENGINEERING OF THE NASH ROAD TRANSMISSION LINE, FOR AN AMOUNT NOT TO EXCEED$105,000 PLUS A CONTINGENCY OF$10,500, WAIVING COMPETITIVE PROCUREMENT REQUIREMENTS WHEREAS,the transmission line to the Seward Marine Industrial Center(SMIC)is a radial feed; and WHEREAS, the transmission line to SMIC is critical infrastructure to provide power to businesses and facilities in the SMIC area, including Spring Creek Correctional Facility, Vigor Drydock, Harbor security building and the boat storage/repair area; and WHEREAS,the transmission line is beyond its projected life expectancy; and WHEREAS, engineering the transmission line now will help the City to identify any potential risks to the infrastructure currently in place; and WHEREAS,currently the line is constructed to 69 kilovolt(kV);designing the transmission line to 115 kV capacity gives the City future flexibility in operating the line at either 69kV or 115kV; and WHEREAS,City Code Section 6.10.120 allows for specialized products and professional services exemptions to the competitive procurement process; and WHEREAS,City Code Section 6.10.130 states the best public interest determination may be based upon,but is not limited to,a finding that the services or articles can be procured at a lower cost without competitive bidding; and WHEREAS, the city will receive the completion of a task in the form of design and engineering; and WHEREAS, Jack Anderson of Dryden and LaRue is uniquely qualified to produce these objectives because of his history designing,engineering and managing the transmission construction as an employee and later as a contractor for the City of Seward; and WHEREAS,having this project`shovel ready' could give the City of Seward future funding opportunities. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CITY OF SEWARD,ALASKA RESOLUTION 2016-010 OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a sole source agreement with Dryden and LaRue in the amount of $105,000 for design and engineering services, plus a contingency of 10%or$10,500 for any unforeseen challenges that may arise,from account 15000- 3004-7009. Section 2. In accordance with Seward City Code 6.10.130 the City Council hereby determines that the public's best interest is best served by waiving the competitive procurement requirements. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 8th day of February. THE CITY OF SEWARD,ALASKA can Bardarson, Mayor AYES: Keil, Squires, Butts, McClure, Altermatt, Bardarson NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: - ohanna KW, CMC ity Clerk (City Seal) ♦y�F SE•jiy�•.� ♦I( �"fns p • :CC F • • • „EA • • • • Agenda Statement e jof gF Meeting Date: February 8, 2016 c ;. To: City Council i‘11 grS:' I ltriSO Through: City Manager Jim Hunt From: Electric Utility Manager, John Foutz, Agenda Item: Nash Road Transmission Line Design and Engineering BACKGROUND &JUSTIFICATION: The Seward Marine Industrial Center(SMIC)is an integral part of the City's future expansion plans. There is only one transmission line connecting this area with the rest of the system. The transmission line runs the length of Nash Road from the Seward Highway to the Spring Creek Substation on the corner of Nash Road and Jellison Avenue. Although the line is apparently stable, it is past its life expectancy at approximately thirty years since installation. The line was built to 69 kilovolt(kV)capacity;however,designing the line to 115 kV capacity gives the City the flexibility to operate the line at either voltage. It is in the City's best interest to sole source the design and engineering to Jack Anderson of Dryden and LaRue because he has intimate knowledge of the City's transmission system from his days working for the City and later as a contractor with the City on additional transmission and substation projects. Sole sourcing is allowed in the City code under 6.10.115.8 which allows for professional services that require special knowledge and judgement. The estimated price is based on Mr.Anderson doing two site visits driving and evaluating the length of the transmission line along Nash Road. Unknown alterations may have to be made depending on Right-of-Way use,permitting and/or accessibility of the transmission line. A 10% contingency is included for any of these unforeseen barriers. INTENT: The intent is to have a`shovel ready' design in the event that funding becomes available in the near future. Also this will give us an indication if any of the structures are presently at risk. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and 1. expand utilities to meet existing needs and encourage future X development. 2. Strategic Plan: X 3. Other(list): X FISCAL NOTE: Funding for this project was included in the 2016 Electric Enterprise Fund budgeted contracted services. Approved by Finance Department: 1 ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: RS 2-0 1D — ©l 0 To approve the appropriation of funds to the purchase of services for the design and engineering of the Nash Road Transmission line to Dryden and LaRue in the amount of $105,000 with a contingency of$10,500.