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Home My WebLink About02082016 City Council Minutes City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 15 CALL TO ORDER The February 8,2016 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Jean Bardarson. OPENING CEREMONY The Seward Boy Scout Troup#568 led the Pledge of Allegiance to the flag. ROLL CALL There were present: Jean Bardarson presiding and Marianna Keil Dave Squires Dale Butts Sue McClure Deborah Altermatt comprising a quorum of the Council; and Jim Hunt, City Manager Johanna Kinney, City Clerk Absent—Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lynda Paquette of Lowell Point said there were still issues at the Lowell Point Sewage Lagoon and was disappointed because it had been seven months since the repairs were made. She was concerned because it smelled currently and feared what would happen when the summer months hit. Paquette asked council to instruct administration to fix the problem and also instruct the Planning and Zoning Commission to identify a new location in city limits and to locate funds for such a new facility within the next 8-10 years. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Keil/Squires) Approval of Agenda and Consent Agenda Vice Mayor Keil placed Resolutions 2016-008,2016-011,2016-012, and 2016-013 on the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 16 Resolution 2016-008, Retroactively Amending The 2015 Budget And Appropriating An Additional$134,787.84 In Sales Tax Revenue To The Hospital Enterprise Fund. Resolution 2016-009, Approving The Purchase Of One Live Fire Simulator Training Unit From Fire Training Structures LLC In The Amount Of$298,500.00 To Include Training And The Cost Of Shipping To Seward,,Alaska,And Appropriating Funds Using Award Of AFG Grant EMW-2014-FR-00166. Resolution 2016-011, Amending The City Of Seward's Calendar Year 2016 City Legislative Priorities. Resolution 2016-012,Amending The City Of Seward's Calendar Year 2016 State Legislative Priorities. Resolution 2016-013,Approving A Co-Applicant Agreement Between The Seward Community Health Center, Inc. And The City Of Seward. Non-objection to the liquor license renewals for The Seward Alehouse#324 and Three Bears #3909. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards National Boy Scouts Day Proclamation to Seward Boy Scout Troup#568. City Manager's Report. Jim Hunt reported the following Purchase Orders between $10,000 and $50,000 had been approved by him since the last council meeting: • $24,995 from Parks Maintenance to Harmon Construction for the TYC Kitchen Remodel • $12,000 from the Electric Department to ALTEC Industries for an open purchase order for supplies • $20,000 from the Electric Department to Financial Engineering Co for Electric Rate Study • $20,000 from the Electric Department to Electric Power Systems for an open purchase order for supplies • $10,000 from the Electric Department to Kemppel Huffman and Ellis for FY16 various legal services • $15,000 from the Electric Department to ANIXTER for an Open purchase order for supplies • $10,000 from the Electric Department to the Law Office of Robert Johnson for an open purchase order for legal services • $20,000 from the Electric Department to Potelcom for an open purchase order for supplies • $13,000 from the Electric Department to Valley Power for an open purchase order for supplies • $15,000 from the Electric Department to Wesco for an Open purchase order for supplies • $15,260 from the Electric Department to Schweitzer Engineering for a Protection System City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 17 • $25,000 from the Electric Department to Dryden & Larue for an open purchase order for supplies • $15,000 from Roads and Streets to Metco for emergency earthquake services • $10,000 from the Harbor to Maddox Electric for an open purchase order for supplies • $15,650 from the Library to Ingram Library Services for books and processing • $35,000 from the Water Department to CRW Engineering for design plans for the Maple St. Sewer&Water project • $15,000 from Community Development to the AK Map Company for GIS mapping and Support Hunt clarified that there were several Request For Proposals being drafted in the Parks and Recreation Department,but at this point no financial resources were defined for funding the projects. Other Reports,Announcements and Presentations—None PUBLIC HEARINGS Resolutions Requiring A Public Hearing Resolution 2016-007, Recommending Kenai Peninsula Borough Approval Of The Fort Raymond Subdivision,Replat No.4; Creating Two Parcels To Be Known As Lots 11A-1 And 11A-2,Located At Approximately 2200 Dimond Boulevard,Within The Park Zoning District. Motion (KeiUMcClure) Approve Resolution 2016-007 Hunt said this related to the proposed senior housing project initiated by the Kenai Peninsula Housing Initiative.This resolution recommended the borough approve the replat to move the project forward. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Squires asked for clarification on the conditions listed in Section Two of the resolution. Electric Utility Manager John Foutz said the line easements currently operated at 69 kilovolts(kV) but they would like to design the easements to be able to operate eventually at 115 kV after a future upgrade. Motion Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Resolution 2016-010,Authorizing The City To Enter Into A Contract With Dryden And Larue For The Purpose Of Design And Engineering Of The Nash Road Transmission Line,For An Amount Not To Exceed $105,000 Plus A Contingency Of $10,000, Waiving Competitive City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 18 Procurement Requirements. Motion (Keil/McClure) Approve Resolution 2016-010 Hunt said this was in preparation of the Seward Marine Industrial Center(SMIC)expansion project. The existing transmission line was past its life expectancy, and the Electric Department would like to redesign the line with a capacity to operate at 115 kilovolts(kV).Hunt explained it was in the city's best interest to sole source this contract due to the vendor's vast knowledge of the city's electrical system and this was a professional service outlined in the agenda packet.The intent of this project was to be "shovel ready"for when SMIC was ready to expand. Motion to Amend (Keil/McClure) Amend Resolution 2016-010, striking "$10,000" in the title and replacing it with "$10,500". Motion to Amend Passed Yes: Altermatt, Keil, Butts, McClure, Bardarson No: Squires In response to Butts, Foutz said this would be above ground construction. Squires felt that increasing the contingency was not necessary as the project seemed mapped out well by the vendor. Foutz said the reasoning on the contingency was that if an issue came up it was likely a change order would need to be approved in a very short amount of time. In response to Squires, Foutz said this project shouldn't affect the property owners in the area. The Electric Department historically worked very cooperatively with landowners regarding tree clearing and would continue that practice. Main Motion Passed Unanimous Other New Business Items Mayor direct the City Clerk to send a recommendation letter to Kenai Peninsula Borough Mayor Mike Navarre to appoint Kathy Kloster as a Seward Representative on the Healthcare Task Force. Council had no objection to this direction and the clerk was instructed to prepare a letter to Mayor Navarre. Set Joint Work Sessions with the Planning and Zoning Commission,the Port and Commerce Advisory Board, and the Historic Preservation Commission to review annual priorities. The following joint work sessions were scheduled for the following times on February 24, 2016: Historic Preservation Commission 5:30—6:00 p.m. Planning And Zoning Commission 6:00—6:45 p.m. Port And Commerce Advisory Board 6:45 —7:30 p.m. City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 19 Discuss Seward City Flag Project. McClure reported that the citizen committee postponed introducing the council support resolution to the February 22,2016 to allow for more public input. She mentioned Casagranda included some past meeting minutes in the packet for council, which noted the logo was solicited but never adopted as the actual city flag. McClure stated it was her request to include a monetary amount for the project initially. She now stated it would be a proposed zero cost to the city.This project involved older members of the community and school teachers,and had gotten a lot of positive response. The end goal would be to present the new Seward Flag to the city. INFORMATIONAL ITEMS AND REPORTS—None COUNCIL COMMENTS Keil thanked Kloster and noted she enjoyed the Boy Scout speeches tonight. She wished everyone a Happy Valentine's Day. Squires said when he went camping this summer the campground he stayed at charged an extra$10 a day for Wi-Fi.He thought that was excessive and if the city was considering offering this feature,he felt it should be a minimal increase. Squires thanked Kathy Kloster for stepping up to be on the Healthcare Task Force. McClure appreciated the Boy Scouts and the projects they did for the community.It was neat to see Benjamin Miranda move up to be an Eagle Scout. She congratulated the Electric Department on a job well done in turning off the additional downtown streetlights.They were turned off because combined with the new decorative downtown lights, it seemed like there was too much light. Butts said it was great to see the Boy Scouts tonight and nice to see Ben Miranda as a mentor on the Eagle Scouts. He noted the roads were very slushy and for everyone to please watch their driving. Altermatt thanked Kloster as well. She noted there was a Seward Rotary project regarding the potential Bear Creek Recreational Area.Rotary had looked at some of the lands to be given to the borough from the state.They recently had a public meeting to introduce a survey to the public about what the future use of Bear Lake public lands could be.The survey was available through the end of February and the public could find it on Seward City News or the Seward Rotary website. Bardarson asked if Hunt had any comment regarding the Lowell Point Sewage Lagoon. Hunt had not received any new information and he had been diligent about monitoring the area almost every single day. The dissolved oxygen levels were higher than anticipated. Bardarson requested council move the City Clerk evaluation to the March 14, 2016 meeting to allow for all council members to participate. She also thanked Kloster for joining the Healthcare Task Force. CITIZEN COMMENTS—None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS City of Seward,Alaska City Council Minutes February 8, 2016 Volume 40, Page 20 Butts reported at the last meeting that he would be attending the Kenai Peninsula Economic Development District Forum, but unfortunately he was unable to attend. Bardarson added Chamber of Commerce Director Cindy Clock was able to attend the forum ' and spoke on behalf of Seward. She thanked Cindy for stepping in. _ ADJOURNMENT The meeting was adjourned at 8:01 p.m. 4, .., ,, 4 Iv c,_., .,...,,../..,..,..r ,i jianna ` ' , CMC an Bardarson ty Clerk Mayor (City Seal) 0,,,33 a 04000 s° 4 Of SE��°•4 5 ® a F= e ° d Li CE u O • e cy 6.4V 1 m 0 F Pk"3.°"�