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HomeMy WebLinkAboutRes2016-022Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH PDC INC. ENGINEERS TO PROVIDE PROFESSIONAL SERVICES FOR THE COMPREHENSIVE PLAN UPDATE WHEREAS, the current 2020 Seward Comprehensive Plan was approved by City Council on August 8, 2005 and forwarded to the Kenai Peninsula Borough for approval; and WHEREAS, the community and City Council need an accurate and current Comprehensive Plan that expresses the community's desire for future growth and development; and WHEREAS, the Comprehensive Plan is a document the council uses to manage and facilitate the decisions made in the growth of our community; and WHEREAS, the Kenai Peninsula Borough Assembly approved Ordinance 2014-19-47 which appropriated a $50,000.00 grant to the City of Seward for the Comprehensive Plan update; and WHEREAS, the City Council approved Resolution 2015-059 accepting the Kenai Peninsula Borough grant funds and appropriating funds; and WHEREAS, at the December 14, 2015 meeting, the City Manager informed the Council of the Requests For Proposal to provide professional services and the scoring criteria; and WHEREAS, five (5) proposals were received from professional firms. Three (3) staff and one (1) Planning and Zoning Commissioner reviewed and scored the proposals on February 9, 2016, and PDC Inc. Engineers scored the highest of the five (5) proposers; and WHEREAS, the City of Seward Professional Services Agreement has been signed by PDC Inc. Engineers and is included with this resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into the Professional Services Agreement with PDC Inc. Engineers, as attached hereto in substantial form, in an amount not to exceed $39;077.56. Section 2. This resolution shall take effect immediately. CITY OF SEWARD, ALASKA RESOLUTION 2016-022 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 141h day of March, 2016. THE CITY OF SEWARD, ALASKA can Bardarson, Mayor AYES: Keil, Squires, Butts, McClure, Altermatt, Bardarson NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: Johanna Kinn , CMC City ClerkXv, a7� a• e..a.OgO pA (City Seal) A ��' °�65?0N�k} '9.6 • • n 1 Agenda Statement Meeting Date: March 14, 2016 To: City Council Through: Jim Hunt, City Manager Ron Long, Assistant City Manager From: Donna Glenz, Planner Agenda Item: Approving a professional services agreement with PDC, Inc. Engineers BACKGROUND & JUSTIFICATION: The Seward Comprehensive Plan was last updated in 2005 and provides a guide for community development pertaining to land use, transportation facilities, economic development, public facilities and services. The 2030 Comprehensive Plan will be a long range policy document adopted by the City Council. The plan establishes a vision for the City, provides policy guidance for growth and development and contains action items directed at the City to implement the vision of the community. At the December 14, 2015 Council meeting the City Manager informed the Council of the Request For Proposals (RFP) to provide professional services and the scoring criteria. The RFP was released on January 6, 2016; five (5) proposals were received from professional firms. Three (3) staff and one (1) Planning and Zoning Commissioner reviewed and scored the proposals on February 9t'; PDC INC. Engineers scored the highest of the five (5) proposers. PDC, Inc. Engineers was sent a letter of intent to award on February 10, 2016. The proposal in the amount of $39,077.56 was the lowest, responsive proposal and met the qualifications of the City. PDC, Inc. Engineers has signed the Professional Services Agreement as attached. INTENT: Award the Professional Services Agreement for the Comprehensive Plan Update. CONSISTENCY WITH CITY PLANS Yes No N/A Comprehensive Plan (2020, approved by Council August 8, 1' 2005) X • Was written to provide a vision and guidance for growth and development through the year 2020. Strategic Plan (Approved by Council Resolution 99-043): Pursue the community's vision through rigorous 2 implementation of the Comprehensive and Land Use Plans • Ensure that all legislative and administrative decisions X are consistent with the goals of the Strategic and Comprehensive Plans (Page 10 & Bullet 3) �Ll Seward City Code 15.05.010. - Seward Comprehensive Plan. From time to time, upon recommendation of the city council, the Kenai Peninsula Borough assembly shall by ordinance modify, 3. adopt and implement the Seward Comprehensive Plan. The plan X is a public declaration of policies reflecting community goals as expressed by citizens, and is meant to guide the actions of elected officials in setting forth the goals, objectives, and policies governing the future development within the city. FISCAL NOTE: The Funding for the Comprehensive Plan Update has been provided by Kenai Peninsula Grant funds in the amount of $50,000.00. Advertising for the RFP has used $1284.50 of these funds, with a remainder of $48,715.50. Approved by Finance Department: a_z� 14 ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council to approve Resolution 2016- Otiti , authorizing the City Manager to enter into the Professional Services Agreement with PDC INC. Engineers, as attached hereto, in substantial form, in an amount not to exceed $39,077.56.