HomeMy WebLinkAboutRes2016-021 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-021
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL SERVICES 'AGREEMENT WITH OTIS ELEVATOR
COMPANY TO PROVIDE ELEVATOR MAINTENANCE AND REPAIR
SERVICES FOR ALL CITY ELEVATORS
WHEREAS, the Alaska State Statutes and Regulations require the city to have an
established elevator Maintenance and Control Program that is managed by qualified elevator
personnel as outlined in the current A17.1 Safety Code for Elevators and Escalators,Sections 8.6 and
8.11; and
WHEREAS, the current contract with Arctic Elevator Company expires March 15, 2016;
and
WHEREAS, in accordance with Seward City Code Sections 6.10.135 and 6.10.140, a
Request for Proposals(RFP)was issued January 27,2016 and one(1)firm submitted a proposal by
the published deadline of 3:30 p.m. on March 4, 2016; and
WHEREAS,the proposal was evaluated Public Works staff and the Otis Elevator Company
was determined to be a qualified and responsive proposer for an amount not-to-exceed $525 per
month.
'NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1.The City Manager is authorized to enter into a Professional Services Agreement,
substantially in the form presented at this meeting,with Otis Elevator Company for the repair and
maintenance of the City's three elevators for an amount not-to-exceed $525 per month.
Section 2.The City Council finds that Otis Elevator Company is a responsible and qualified
proposer.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th
day of March, 2016.
CITY OF SEWARD, ALASKA
RESOLUTION 2016-021
THE CITY OF SEWARD,ALASKA
jp&,n) oeozeza-2,
can Bardarson, Mayor
AYES: Keil, Squires, Butts, McClure,Alterman, Bardarson
NOES: None
ABSENT: Casagranda
ABSTAIN: None
ATTEST:
as
ohanna Ki y, CMC
City Clerk
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Agenda Statement
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Meeting Date: March 14, 2016 ;��,, po
To: City Council
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Through: Jim Hunt, City Manager
From: W.C. Casey, Public Works Director
Agenda Item: Professional Services Agreement with OTIS Elevator Company for Elevator
Maintenance & Repair
BACKGROUND & JUSTIFICATION:
The City maintains elevators at three (3) locations (City Hall, the Community Center and the
Library/Museum) and is required by Sections 8.6 and 8.11 of the current A17.1 Safety Code for
Elevators and Escalators, to have an established Maintenance and Control Program (MCP). The
services mandated under the MCP are to be conducted by qualified elevator personnel and at a
minimum must include: quarterly inspections; quarterly cleaning/maintenance; quarterly Fire
Emergency Service Phase 1 testing;a once-every-5-year Full Load test;annual Load Pressure Relief
testing; an annual Efficiency and Maintenance Survey Inspection Report; and maintain the
maintenance and repair records for all services provided to maintain the MCP.
The current Elevator Maintenance and Repair agreement expires on March 15,2016. In accordance
with Seward City Codes 6.10.135 and 6.10.140,Public Works issued a Request for Proposals(RFP)
to enter into a professional services agreement for a three(3)year contract, with two (2)additional
one-year extensions available. One (1) firm submitted a proposal to the City Clerk's office by
3:30pm March 4,2016 as instructed in the RFP. The proposal submitted by Otis Elevator Company
was reviewed by Public Works staff and found to be responsible and qualified,with a proposal for a
base amount not-to-exceed $525 per month.
INTENT: To enter into a professional services agreement with Otis Elevator Company for the
maintenance and repair of City's three (3) elevators.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): Pg 81.3 "Public Safety" X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE:
The cost of services will be split between the Library/Museum,the Community Center and City Hall
and were included in their respective 2016/2017 budgets.
Approved by Finance Department: Illitat.y 41/41)
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION: R.t5o j — 0'2,1
Seward City Council authorize the City Manager to enter into a professional services agreement with
Otis Elevator Company.