HomeMy WebLinkAboutRes2016-033 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PURSUIT OF GRANT FUNDS FROM THE
ALASKA DEPARTMENT OF FISH AND GAME TO REPLACE THE
SOUTH HARBOR LAUNCH RAMP,AUTHORIZING$387,363.68 TOWARD
THE CITY'S 25% MATCH,AND APPROPRIATING FUNDS
WHEREAS, the Harbor Major Maintenance and s Repair Fund (MRRF) contains
$299,863.68 of unspent funds from three recently-completed Harbor improvement projects which
came in under budget and therefore did not require spending the full project funding; and
WHEREAS,the Seward Boat Harbor had a condition assessment performed in 2011 which
indicated that the launch ramp has reached the end of its useful life and should be replaced; and
WHEREAS,the State of Alaska Department of Fish&Game(ADF&G)sent representatives
to Seward to evaluate the project and consider whether to provide grant funds for the replacement of
the South Launch ramp to include concrete, docks, drainage and galvanized steel piling; and
WHEREAS, if the city commits to the required 25% cost match for this project, ADF&G -
will proceed to engineer the project and seek funds for construction; and 5
WHEREAS,the administration recommends utilizing Harbor MRRF Funds in the amount of
$299,863.68, plus $87,500 previously approved for this project, for a total contribution of
$387,363.68 toward the city's 25%cost-share,and recommends the city seek grant funding through
ADF&G, which grant funds would be expected to cover 75% of the costs of replacing the South
Harbor Launch Ramp and docks.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. Funding in the amount of$299,863.68 is hereby appropriated from the Harbor
Major Repair&Replacement Fund account no. 11001-0000-3721-11420 to the South Harbor Boat
Launch replacement project infrastructure account no. 11420-0000-8101, and $87,500 previously
allocated to the South Harbor Boat Launch project is hereby appropriated from unassigned reserves
account no. 11420-0000-3400, to infrastructure account no. 11420-0000-8101, for a total
appropriation toward the city's 25% cost share of$387,363.68.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of
April, 2016.
CITY OF SEWARD,ALASKA
RESOLUTION 2016-033.
THE CITY OF SEWARD,ALASKA
J an Bardarson,Mayor
AYES: Casagranda, Keil, Butts, Squires, McClure,Altermatt,Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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J i hanna '`�Y, CMC
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Agenda Statement
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Meeting Date: April 25, 2016 ; ;,
To: Jim Hunt, City Manager jor ' q P
From: Norman Regis, Harbormaster
Agenda Item: Re-appropriating$299,863.68 of unspent capital project funds,plus$87,500
previously allocated, for a total appropriation of$387,363.68, toward the
City's 25% grant match to replace the South Harbor Launch Ramp
BACKGROUND &JUSTIFICATION:
The Seward Harbor previously depleted the Harbor Major Repair and Replacement Fund(MRRF)in
order to complete the A,B, C and S-float replacement project. Three harbor capital projects were
completed in 2015 and in the aggregate,came in$299,863.68 under budget,with the surplus monies •
in those projects returned to the Harbor MRRF,where the funds originated. The surplus funds came
from the following: $4,666.65 unspent from the Sewer Pump-Out Project (RES 2014-069);
$67,836.13 unspent from the Vessel wash-down pad project(RES 2013-023 and RES 2013-033)and
$277,360.90 remaining from the D-float replacement project(RES 2011-060).
The State of Alaska Department of Fish&Game(ADF&G)conducted an evaluation of the harbor's
South Harbor launch ramp facility in 2011, determining that the ramp was in need of replacement.
ADF&G has access to grant funds to replace the launch ramp, with the grant covering 75% of the
cost,provided the City matches the grant with a 25%contribution. The ramp is currently in use but
requires constant maintenance and due to rotting wood,is becoming more of a safety concern. With
the expected future decline of State and Federal grant funding,this is a great opportunity to pursue
outside funding while this grant is still available.If the City commits to the availability of its 25%
match, ADF&G will proceed with the engineering and design for this project, and ADF&G will
apply for the grant funds on Seward's behalf, and will provide construction administration if the
project proceeds.
The City Council previously authorized$87,500(RES 2014-094 Section 2,#2)toward the Launch
Ramp project,and when combined with the requested$299,863.68 residual funds from the closed-
out capital projects, $387,363.68 will be applied to the City's 25% project cost match. When
ADF&G approves the project and sends the City of Seward the grant paperwork,the administration
will bring forward a resolution to award a contract to replace the South Harbor Launch Ramp and
appropriate the grant funds for the project. Without Council commitment to fund the 25% City
match,ADF&G will not proceed with engineering and design,nor apply for grant funds on behalf of
the City.
INTENT:
To commit$299,863.68 of unspent capital project funds plus $87,500 previously awarded for the
South Harbor Launch Ramp replacement project, to be used toward the City's 25% cost share to
replace the South Harbor Launch Ramp.
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
CONSISTENCY_CHECKLIS_T_: Yes No N/A
Comprehensive Plan(document source here): Page 23 Encourage the
1. growth and development of an efficient, functional small boat harbor X
that meets Seward's commercial and recreational needs.
2 Strategic Plan(document source here): Page 15 Celebrate the Natural X
Environment.
3 Other (list): Seward City Code,Land Use Plans and 2016/2017 Budget X
FISCAL NOTE: The Harbor MRRF has a fund balance of$62,050.69 before the close-out of capital
projects in 2015 totaling $299,863.68, for a total balance of$361,914.37. Of this, $299,863.68 is
requested to combine with the$87,500 previously committed toward the City's 25%grant match to
replace the South Harbor Launch Ramp.
Approved by Finance Department: bTet/a4J414/401)
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approves Resolution 2016- O'5 appropriating $299,863.68 from the Harbor MRRF
Fund and $87,500 previously transferred to the Launch Ramp Project, to apply to the City's 25%
grant match for the South Harbor Boat Launch replacement project.