Loading...
HomeMy WebLinkAboutRes2016-036 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2016-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SOLE SOURCE CONTRACTS FOR PROFESSIONAL SERVICES REQUIRED TO PERMIT EROSION MITIGATION WORK FOR THE SNOW RIVER TRANSMISSION LINE CROSSING, INCLUDING PERMITTING BY SOLSTICE ALASKA CONSULTING IN AN AMOUNT NOT TO EXCEED $19,803, ENGINEERING BY AWR ENGINEERING IN AN AMOUNT NOT TO EXCEED $58,758, SURVEYING BY SURVBASE SURVEYING AND MAPPING IN AN AMOUNT NOT TO EXCEED $35,709 AND GEOTECHNICAL STUDY BY SHANNON AND WILSON GEOTECHNICAL AND ENVIRONMENTAL CONSULTING IN AN AMOUNT NOT TO EXCEED $36,630, FOR A TOTAL AMOUNT NOT TO EXCEED $150,900, AND APPROPRIATING FUNDS WHEREAS,the transmission line to the Seward area is a radial feed line; and WHEREAS, the transmission line at approximately mile 17.5, crossing Snow River and constructed parallel to the Seward Highway is in jeopardy due to erosion caused by the naturally occurring reroute of Snow River; and WHEREAS,the electric department discovered the situation when the crew was in the area doing clearing, and has determined that immediate repairs are needed in order to protect critical infrastructure serving the electricity needs of the Seward service area; and WHEREAS,a near-term erosion mitigation plan must be implemented to save structure T- 197 and reestablish river bank for structures T-198 and T-199; and WHEREAS, the location will require obtaining several local, state and federal permits to obtain authorization to conduct necessary mitigation work,including a detailed engineering plan for submission to permitting agencies; and WHEREAS, the selected engineering firm has special knowledge working with erosion countermeasure mitigation and design and has been recommended to the City by the engineers most familiar with the City's infrastructure and the topography of the affected areas; and WHEREAS,the engineering will require specific separate geotechnical studies in order to complete the design documents; and WHEREAS, Seward City Code §6.10.120.8 allows for an exemption from competitive procurement requirements for specialized products and professional services: "To the purchase of CITY OF SEWARD,ALASKA RESOLUTION 2016-036 professional services. Professional services are those that require special knowledge and judgment that includes analysis,evaluation,prediction,planning or recommendations and which result in the production of a report or the completion of a task."; and WHEREAS, Seward City Code § 6.10.120.2 further allows for an exemption from competitive bidding in emergency situations; and WHEREAS, if structure T-197 fails due to river erosion, the cost to run the backup generation facility for the estimated time of outage is projected to be greater than the utility could reasonably sustain. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a sole source agreement with Solstice Alaska Consulting Inc.in an amount not to exceed$19,803,including a 5%contingency of $943 from the Electric Major Repair and Replacement(MRRF) Fund. Section 2. The City Manager is hereby authorized to enter into a sole source agreement with AWR Engineering in an amount not to exceed$58,758,including a 20%contingency of$9,793 from MRRF. Section 3. The City Manager is hereby authorized to enter into a sole source agreement with SurvBase Surveying and Mapping in an amount not to exceed$35,709,including a 10%contingency of$3,246 from MRRF. Section 4. The City Manager is hereby authorized to enter into a sole source agreement with Shannon and Wilson Geotechnical and Environmental Consulting in an amount not to exceed $36,630, including a 10% contingency of$3,330 from MRRF. Section 5. The Seward City Council hereby authorizes the above agreements and waives competitive procurement requirements in accordance with SCC §6.10.120.8 and SCC 6.10.120.2 based on the recitals above which are incorporated herein. Section 6. Total funding in an amount not to exceed$150,900 is hereby appropriated from the Electric Major Repair and Replacement Fund undesignated net assets account no. 15001-0000- 3400 to the infrastructure account no. 15001-0000-8101. Section 7. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 9th day of May. CITY OF SEWARD,ALASKA RESOLUTION 2016-036 THE CITY OF SEWARD,ALASKA can Bardarson,Mayor P AYES: Casagranda, Keil, Butts, Squires, McClure, Altermatt, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: / r A _e4rik, Johanna KAM!, CMC ' ity Clerk (City Seal) le 410 oft6 4116% , E o E [��',L • + � � S�r. I e ©• 472900 e �e� e.OF.����Q°Q maeg®�a9®oeu5 ' Agenda Statement e4 of sEtyq Meeting Date: May 9, 2016 ` `�� `��o To: Seward City Council �1 *Qkwf14-6i(-1* ASS Through: Jim Hunt, City Manager, From: John Foutz, Electric Utility Manager, Agenda Item: Snow River Transmission Line Crossing Near-Term Mitigation BACKGROUND &JUSTIFICATION: In February of 2016 the electric crew worked on clearing in the general area of Snow River around mile seventeen of the Seward Highway. They discovered that Snow River had shifted course and was now eroding the bank parallel to transmission line structures T-198 and T-199 and flowing directly toward the major transmission line structure T-197. The electric department contacted borough and state flood and hydrology officials to confirm that it is a critical situation to the transmission line. The borough officials recommended working with a specific engineering firm, AWR, which has a background dealing with these types of situations. Kenai Peninsula Borough officials also believed the permitting requirements, due to the location, may be extensive. On Thursday,April 21st,the electric department met onsite with engineers,permitting officials and DOT representatives. An outcome of the meeting was a consensus that a near-term erosion protection plan must be implemented to save structure T-197, while a longer-term plan must be implemented to ensure the survival of structures T-197 through T-199. Seward is a radial feed and has only one means of receiving power from the wholesale power provider. If the structure fails,the City will be forced to utilize the backup generation facility until the transmission line is restored,which would be cost prohibitive. INTENT: The intent of this project is to mitigate the erosion damage in the near-term to avoid failure of transmission line structure T-197. Also, in the longer-term, to explore funding options and/or governmental partnerships to prevent further erosion damage. 1 CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (1.3, 3.7.3.1, 3.7.3.2): Continue to upgrade and 1. expand utilities to meet existing needs and encourage future X development. 2 Strategic Plan : The mission of the City of Seward government is to X provide quality leadership and economic wellbeing of its citizens 3. Other (list): X FISCAL NOTE: This project will be funded with Electric Major Repair and Replacement Funds which have been set aside for the purpose of funding major repairs of electrical infrastructure and equipment. There is currently$1.75 Million available for major electrical infrastructure needs. Approved by Finance Department: i 444/4,s,, /4,s,, ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: (2.e S p f u+tay, Z O 1 (0 — 0 3 Co To authorize sole source contracts for the permitting, design and engineering of the Snow River transmission line crossing erosion mitigation, and appropriate funds.