HomeMy WebLinkAboutRes2016-043Sponsored by: Clerk
CITY OF SEWARD, ALASKA
RESOLUTION 2016-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPOINTING JEAN LEWIS AS TEMPORARY DEPUTY CITY
CLERK
WHEREAS, while City Clerk Johanna Kinney is on maternity leave for approximately the
months of August, September, and October, 2016, Deputy City Clerk Brenda Ballou will be
appointed as Acting City Clerk in Kinney's absence; and
WHEREAS, the City Clerk's Office posted and advertised a temporary Deputy City Clerk
position while Ballou is the Acting City Clerk; and
WHEREAS, during this time, the city received an application from Jean Lewis, who is a
Master Municipal Clerk (MMC) and was the Seward City Clerk from 2002-2010 before retirement
from the City of Seward; and
WHEREAS, due to her high qualifications, Lewis has been selected to fill the position of
Temporary Deputy City Clerk during the time Kinney is on maternity leave and Ballou is the Acting
City Clerk; and
WHEREAS, SCC 2.20.045 (10) requires that any person hired as a Deputy City Clerk be
approved by a majority vote of the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council approves Jean Lewis as a Temporary Deputy City
Clerk beginning no earlier than July 18, 2016 and no later than October 21, 2016, with all range and
progressive requirements established in the current Deputy City Clerk job description.
Section 2. This resolution shall take affect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this I Ph day of
July, 2016.
1
CITY OF SEWARD, ALASKA
RESOLUTION 2016-043
THE CITY OF SEWARD, ALASKA
Jean Bardarson, Mayor
AYES: Casagranda, Keil, Butts, Squires, McClure, Altermatt, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
C
J hanna nney CMC
ity Clerk
(City Seal)
1
Council Agenda Statement
Meeting Date: July 11, 2016
To: Mayor Bardarson, City Council Members
From: Johanna Kinney, City Clerk
�
Agenda Item: Appoint Jean Lewis as Temporary Deputy City
Clerk
BACKGROUND & JUSTIFICATION:
Beginning the last week in July, City Clerk Johanna Kinney will be going on maternity leave for
approximately the months of August, September, and a portion of October. At this time, Deputy
City Clerk Brenda Ballou will be placed in acting status as Acting City Clerk.
These summer months are very busy and time sensitive for the City Clerk's Office, primarily with
pre-election preparations and important legal notice requirements for the primary, city, and general
elections this year, as well as running the Seward-Obihiro Sister City Student Exchange program in
addition to the day-to-day functions of the department.
To help with the absence of Kinney, the City Clerk's Office advertised a Temporary Deputy Clerk
position and received an application from retired former City Clerk Jean Lewis. Lewis was the City
Clerk of Seward from 2002 to 2010, where she obtained the designation as a Certified Municipal
Clerk. Lewis has agreed to work for the City of Seward in this Temporary Deputy City Clerk
capacity for a portion of the time Kinney will be away on maternity leave.
Seward City Code 2.20.045 (10) states the City Clerk shall have the power to appoint deputies, if
needed, provided that the appointment of all deputies shall be approved by a majority vote of the
council. Jean Lewis has been conditionally offered the position ofTemporary Deputy City Clerk and
staff respectfully requests council approval of this appointment.
INTENT:
To appoint Jean Lewis as a Deputy City Clerk on a temporary basis, as required by Seward City
Code Section 2.20.045 (10)
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
x
Other (list): Seward City Code 2.20,045 (10), City Clerk:
He shall have the power to appoint deputies,, if needed, provided' that the
3.
appointment of all deputies shall be approved by a majority vote cif the
x
------------ - - -
council.
ATTORNEY REVIEW: No
FISCAL NOTE: Funding for this position will be budgeted from the City Clerk's budget Linder
Personnel Services, as there will be a surplus in this section due to Kinney's absence.
Approved by Finance Department:
RECOMMENDATION:
Approve Resolution 2016-043, authorizing the City Clerk to appoint Jean Lewis as a Temporary
Deputy City Clerk.