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HomeMy WebLinkAbout10042016 Planning & Zoning Packet Seward Planning & Zoning Commission Meeting Packet October 4, 2016 City Hall Annex Building, 238 Fifth Avenue Beginning at 7:00 p.m. /� �; �P0 Seward Planning & Zoning Commission Regular Meeting October 4, 2016 7:•00 p.m. my Council Chambers Cindy Ecklund Chair Term Expires 02/17 1. Call to Order Martha Fleming 2. Opening Ceremony Vice Chair Term Expires 02/17 A. Pledge of Allegiance Gary Seese Commissioner 3. Roll Call Term Expires 02/19 4. Special Reports & Presentations Margaret Anderson Commissioner A. City Administration Report Term Expires 02/18 B. Other Reports, Announcements & Presentations: Alaska Tom Tom Swa'oner Railroad Corporation's Proposed Upgrades to Seward Term Expires 02/19 Facilities Craig Ambrosiani 5. Citizens' Comments on any subject except those items Commissioner scheduled for public hearing. [Those who have signed in will Term Expires 02/19 be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda David Carlton item] Commissioner Term Expires 02/18 6. Approval of Agenda and Consent Agenda. [Approval of Consent Agenda passes all routine items indicated by asterisk(*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda.] Jim Hunt City Manager , Ron Long Assistant City Manager Donna Glenz Planner Dwayne Atwood Planning Technician Planning and Zoning Commission Meeting Agenda October 4, 2016 1 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing-None B. New Business Items requiring a Public Hearing 1. Resolution 2016-13 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending Kenai Peninsula Borough approval of the Tract A Leirer Industrial Subdivision, Waliezer Replat, creating two parcels to be known as Tract A-1 and Tract A-2,within the Industrial Zoning District Page 3 8. Unfinished Business—None 9. New Business— A. Cancel or Reschedule the October 18 Work Session Page 9 B. Selection of a Commissioner to present the quarterly report at the October 10, 2016 Council Meeting Page 10 * C. September 6,2016 Regular Meeting Minutes Page 13 10. Informational Items and Reports (No action required)- A. November 13 Planning Commissioner Training Page 19 B. FEMA Region X Newsletter Page 24 C. 2016 Planning&Zoning Meeting Schedule Page 27 11. Commission Comments 12. Citizens' Comments[Limit to 5 minutes per individual—Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission Meeting Agenda October 4, 2016 2 Sponsored by: Applicant CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2016-13 A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF SEWARD ALASKA, RECOMMENDING KENAI PENINSULA BOROUGH APPROVAL OF THE TRACT A LEIRER INDUSTRIAL SUBDIVISION, WALIEZER REPLAT, CREATING TWO PARCELS TO BE KNOWN AS TRACT A-1 AND TRACT A-2, WITHIN THE INDUSTRIAL ZONING DISTRICT WHEREAS, McLane Consulting Inc. has submitted a preliminary replat to the City of Seward for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, the proposed replat of Tract A, Leirer Industrial Subdivision, creates two parcels to be known as Tract A-1 containing 11,281 square feet and Tract A-2 containing 12,958 square feet; and WHEREAS, the properties of this replat are located within the Industrial Zoning District (I) and exceed the minimum lot size and lot width as required by City Code, with frontages on Port Avenue and Leirer Road; and WHEREAS, the two parcels are currently serviced by municipal water, sewer, electric and other utilities; therefore a subdivision installation agreement is not required; and WHEREAS, the current parcel contains four (4) existing structures, all built in the 1980's, portions of these structures do not meet current front, side, side to a street or rear set- backs; and WHEREAS, with the existing structures, the proposed replat creates a 1.2 inch encroachment into the side set-back for each new parcel; and WHEREAS, it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Kenai Peninsula Borough regarding subdivision plat proposals; and WHEREAS, as required by Seward City Code §16.01.015, Conditions to plat approval, property owners and lease holders within 300 feet of the proposed replat were notified and the parcels were posted with public notice signage. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: 3 Seward Planning and Zoning Commission Resolution No. 2016-13 Page 2 of 2 Section 1. The Commission recommends that, in accordance with Seward City Code Section 16.01.015, the Seward Planning and Zoning Commission approves the submittal of the Leirer Industrial Subdivision, Waliezer Replat to the Kenai Peninsula Borough and recommends approval subject to the following conditions: 1. Correct City of Kenai to the City of Seward... in Certificate of Acceptance block. 2. Dedicate a 20 foot utility easement centered on the proposed east/west property line (between the proposed Tract A 1 and Tract A2), from the existing west property line to a point one (1) foot from the west wall of the existing structures, then reduced to an 18 foot utility easement centered on the proposed property line between the two (2) structures to the existing east property line. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 4th day of October 2016. THE CITY OF SEWARD, ALASKA Cindy Ecklund, Chair AYES: NOES: ABSENT: ABSTAIN: Vacant: none ATTEST: Johanna Kinney, CMC, City Clerk (City Seal) 4 P&Z Agenda Statement Meeting Date: October 4, 2016 a of sew id To: Planning and Zoning Commission R Through Ron Long, Assistant City Mana er Donna Glenz, Planner From Dwayne Atwood, PlanningTech C:)/ yn Agenda Item: Resolution 2016-13, recommending Kenai Peninsula Borough approval of the Tract A Leirer Industrial Subdivision, Waliezer Replat, creating two parcels to be known as Tract A-1 and Tract A-2, within the Industrial Zoning District BACKGROUND & JUSTIFICATION: Attached for the Commission's review and recommendation to the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by McLane Consulting Inc. McLane Consulting Inc. was hired by the applicant to provide a preliminary replat of Tract A Leirer Industrial Subdivision, to create two parcels to be known as Tract A-1 and Tract A-2, within the Industrial Zoning District. This platting action will create an 11,281 square foot parcel identified as Tract A-1 to the north and a 12,958 square foot parcel identified as Tract A-2 to the south. The properties of this preliminary replat exceed the minimum lot size and lot width as required by City Code and front Port Avenue and Leirer Road. The two parcels are currently serviced by municipal water, sewer, electric and other utilities, therefore a subdivision installation agreement is not required. SURROUNDING LAND USES AND ZONING: The two parcels to be created by this proposed replat are located just east of the Seward Highway and the Alaska Railroad Right of Way and north of Port Avenue. The adjoining property to the west is Alaska Railroad right of way which includes a depot and parking area. To the east across Leirer Road is a 2.3 acre parcel that includes Icicle Seafoods warehouses and a company cafeteria. Areas to the south across Port Avenue include more industrial development within the Seward Boat Harbor. SUBDIVISION REVIEW: Zoning: The parcels are within the Industrial Zoning District (I) and per City Code 15.05.025(b)(10) is "Established as a district in which the principal use of land is for business, manufacturing, 5 Seward Planning and Zoning Commission Agenda Statement—Resolution 2016-13 Page 2 of 2 processing, fabricating, repair, assembly, storage, wholesaling and distributing operations...". Surrounding properties are within the Industrial and Harbor Commercial Zoning Districts. Setbacks: There are four (4) structures located on the current Tract A. All structures were built in the 1980's before the Leirer Subdivision was platted. Portions of these structures do not meet current front, side, side to a street or rear set-backs for the Industrial zoning district. None of these setback existing encroachments are being created by this replat. The replat will create a 1.2 inch (approximately 1 3/8 inch) encroachment into the side setback for each new parcel. Utilities: Public water, sewer and electric are located within the adjacent Port Avenue and Leirer Road Rights-of-Way. Flood Zone: According to the FEMA Flood Insurance Rate Map, September 27, 2013, this property is located outside of any special flood hazard areas. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2020, approved by Council August 8, 2005): 1. Generally the Comprehensive Plan supports development and economic X development at all levels. Strategic Plan (Approved by Council Resolution 99-043): 2. • Promote Residential and Commercial Development inside X the City. (Page 9,Bullet 2) Staff Comments: All staff and administration concerns have been addressed within the conditions to plat in Section 1 of the resolution. Public Comment: Property owners/lease holders within three hundred (300) feet of the proposed replat were notified of this public hearing item. Public notice signs were posted on the property, and all other public hearing requirements of SCC§15.01.040 Public Hearings were complied with. At the time of this publication the Community Development Department had received no public inquiries. RECOMMENDATION: Approve Resolution 2016-13 recommending Kenai Peninsula Borough approval of the Tract A Leirer Industrial Subdivision, Waliezer Replat, creating two parcels to be known as Tract A-1 and Tract A-2, within the Industrial Zoning District, subject the requested conditions listed in Section 1 of the Resolution. 6 • DANE CURVE HO. 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Cr i 4,t, . ; ' ''','-' - ''' , gi;.' '"',-.,ii,r-- Cr ' , - ' ,t ...I ' i tr , � t 47,. r t iP4M S .),r FLS W�1.-.l; 1 4 i t" : + 4 lh i, ,Q, ,.$y FE F+ r. { s '<, :, y c'r t to `. .., + 'k Y - 1 v Y. k ya tom.\ '- .x (l, 2 i i. a_ lk , 10040 :4 if i �ipork 'L _y i"OM1 4^1 e I 3,, Tract A, Lierer Industrial Subd. w, Waliezer Replat c,(y o N P 8 Z -October 6, 2016 Due to different data sources property lines and aerial a : � 0 95 190 Feet imagery do not overlay correctly. Map is to be used for a P # ' orientation and reference purposes only. " Mapping Assistance by Alaska Map Company,LLC 8 Memorandum e jof sett, - 40 Date: October 4, 2016 q.As+LP To: Planning and Zoning Commission Through: Donna Glenz, Planner • From: Dwayne Atwood, Planning Technician Subject: Planning&Zoning Commission October 18 Work Session The Planning and Zoning Commission is scheduled to hold a regular work session at 6 p.m. on Tuesday, October 18. The date falls on Alaska Day, which is a City Holiday therefore will need to be cancelled or rescheduled. If the Commission is able to reschedule the work session, staff suggests the topic be Goals, Objectives and Implementation review for the Comprehensive Plan update. Recommendation: Staff recommends the Commission cancel the October 18 work session. Discuss the availability of the Commission for a quorum on another date. If available, reschedule the work session and set the topic. 9 MEMORANDUM e of aFP -,4111114 V 2� City of of Seward Community Development 414.--A-so Date: October 4, 2016 To: Planning and Zoning Commission Through: Donna Glenz, Planner From: Dwayne Atwood, Planning Technician Subject: Reminder to provide an in-person quarterly report to City Council on October 10 On October 26, 2015, the City Council directed the City Boards and Commissions to provide quarterly reports during regularly scheduled City Council meetings. The reports are to be provided as a written report for the second and fourth quarters. An in-person report is to be provided for the first and third quarters. The third quarter, in-person report is scheduled for the October 10 City Council meeting. A written summary of the accomplishments, actions or issues related to the Planning and Zoning Commission has been prepared. Recommendation: Select a Commissioner to provide the quarterly report at the October 10, 2016 City Council meeting. 10 MEMORANDUM a of SF�q City of Seward iAsv.P Date: October 10, 2016 To: Seward City Council From: Planning and Zoning Commission Donna Glenz, Planner b ytvit4( Subject: Planning and Zoning Quarterly Report(July 1, 2016—September 30, 2016) At the October 2015 Council Organizational Meeting the Council directed the Planning and Zoning Commission to provide quarterly P&Z reports. At the direction of Council the reports are to be provided in person with written back-up for the first and third quarters and in written form only submitted for the Council packet for the second and fourth quarters. This third quarterly report for 2016 will bring the Council up to date for the months of July through September 2016. The report is presented personally and in written form under Reports on the Council Agenda of October 10, 2016. July • Rescheduled the July 5 meeting to July 19th due to 4th of July Holiday o Welcomed to new Commissioners, Craig Ambrosiani and David Carlton o Held a public hearing with 9 members of the public speaking against Resolution 2016-09, a recommendation to Council on a Land Use and Zoning amendment of Single Family (R1) to Urban Residential (UR). Following the public hearing and Commission discussion the Commission failed Resolution 2016-09. o Held a public hearing with 4 members of the public speaking against Resolution 2016-07, a recommendation to Council on a Land Use and Zoning amendment of Single Family (R1) & Two Family (R2) to Auto Commercial (AC). Following the public hearing and Commission discussion the Commission failed Resolution 2016-07. o Staff Note: Following the meeting all applicants for the Land Use and Zoning change requests pulled their application and requested they not be moved forward to Council. o Held a Public Hearing and approved Resolution 2016-08, recommending Council amend City Code 15.25 Floodplain Management by adopting the October 20, 2016 Flood Insurance Rate Map (FIRM) and the Flood Insurance Study (FIS) as established by the Federal Emergency Management Agency (FEMA). 11 o Approved Resolution 2016-10 recommending Kenai Peninsula Borough approve the preliminary replat vacating interior lot lines, creating one lot to be known as Lot 21B,Peck Replat o Rescheduled the August 2 regular meeting to a work session on the Hazard Mitigation Plan update o Set the topic for the August 16th work session as "Platting and development of 3,000 square foot lots" August • Regularly Scheduled August 2 meeting—Reschedule to a Work Session o Held work session on the Seward Hazard Mitigation Plan update. • Regularly Scheduled Work Session August 16th o Held work session on possible code amendments regarding the platting and development of 3,000 square foot lots September • Regularly Scheduled September 6`h meeting o Held a Public Hearing and approved Resolution 2016-11, recommending Council correct the miss-spelling of Chamberlain Road to Chamberlin Road in horror of former City Mayor E.E. Chamberlin. o Held a Public Hearing and postponed Resolution 2016-12, recommending Council amend portions of City code 15.10.220 Development Requirements — Notes to allow the minimum lot size platting of 3,000 square feet, until an additional public work session could be held. o Commission discussed attending the town meeting on the Comprehensive Plan update, scheduled for September 14th o Commission set the topic for the September 20 work session as further review of the development and platting of 3,000 foot lots. o Commission discussed the Historic Preservation Commission request for a joint work session. Set the work session for 6 pm before the regular October 4 meeting. 12 City of Seward,Alaska Planning Commission Minutes September 6,2016 Volume 7,Page 202 Call to Order The September 6, 2016 Regular Meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. Opening Ceremony Commissioner Carlton led the Pledge of Allegiance to the flag. Roll Call There were present: Cindy Ecklund presiding, and Martha Fleming Margate Anderson Tom Swann • Craig Ambrosiani David Carltoh comprising a quorum of the Corrin on: and Donna Glenz, Planner', -9 4 Dwayne Atwood, Planning Techniciark Excused was Gary Seese City Administration Report Planner Donna Glenz updated the Commission on the following business items: • The City of Seward had hired Doug Schoessler as the new Public Works Department Director and administrative assistant Jennifer Cotter. • City Council was scheduled to adopt new coastal zone floodplain mapping at the September 12, 2016 meeting. • No new floodplain development permits had been issued since the last Planning and Zoning Commission meeting. • FEMA had performed a Community Assistance Visit on August 24-25 to review the Community Development Department's floodplain regulation records. A report was forthcoming. • The Orlander Building plywood facade had been moved further from the Fourth Avenue right of way. A restoration of the building was planned for the 2017 construction season. • Harmon Construction had completed the demolition of structures on two City-owned parcels, ahead of schedule. 13 City of Seward,Alaska Planning Commission Minutes September 6, 2016 Volume 7,Page 203 • A Comprehensive Plan open house was scheduled for the evening of September 14 in the Community Room of the Seward Community Library and Museum. • The City of Seward had received a $1.47 million grant for a Snow River drainage revetment plan to prevent damage to the electric transmission line. • The Seward Marine Industrial Center breakwater project was progressing with an April 30 deadline for completion. In response to Fleming, Glenz said the new Public Works Department employees would be working from the offices in the Public Works building. Anderson asked if staff could provide additional information about proposed paving and the related $3 million general obligation bond issue that would be on the October 4 ballot. Glenz said she would work with administration on getting information out to the public. Ecklund asked if the Comprehensive Plan Open House would be advertised; in both local newspapers. Glenz said she believed the open house was to be advertised in both publications and Seward City News. Other Reports,Announcements & Presentations-None Citizens' Comments on any subject except those scheduled for Public Hearing Carol Griswold, inside City, said she believed City Council had allocated funds to educate the public on the street paving bonds. Griswold also said the City structure demolition was done quickly and was well organized. Kerry Martin, inside City, said the Chamber of Commerce weekly newsletter included the Comprehensive Plan Open House information. Approval of Agenda and Consent Agenda Motion (Fleming/Anderson) Approve the Agenda and Consent Agenda Motion Passed Unanimous The following item was approved on the Consent Agenda: July 19,2016 Meeting Minutes Unfmished Business Items requiring a Public Hearing—None 14 City of Seward,Alaska Planning Commission Minutes September 6, 2016 Volume 7, Page 204 New Business Items requiring a Public Hearing— Resolution 2016-11 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council correct the misspelled road name from Chamberlain to Chamberlin Glenz noted the history of the street name, which was formerly Government Road. The street was named for E.E. Chamberlin, but a misspelling at the time of adoption was never corrected. Glenz said there was no public comment or questions related to the proposed correction. Chamberlin lived on the road and in addition to being a city mayor he also served as a member of the Alaska territorial legislature. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, inside City, said she appreciated the history provided with the proposed correction. Griswold questioned if there needed to be specific direction regarding street sign replacement and Kenai Peninsula Borough notification of the name change. Glenz noted that it was the Public Works Department responsibility to replace the street sign also noting the cost of signage was included in that department's budget. Glenz went on to state that it is the responsibility of Community Development to inform the Borough addressing department of the correction once the correction was adopted by Council. Kerry Martin, inside City, said the street name spelling error occurred when former resident Pat Williams provided information on Chamberlin. Martin served as planner for the City at the time and did not detect the error at that time,he said. Hearing no one else wishing to speak,the public hearing was closed. Modon(Fleming/Swann) Approve Resolution 2016-11 Ambrosiani asked what the costs were associated with the proposed name change. Glenz said she did not have a cost estimate to replace a street sign, but noted that Public Works had a standing contract with a signage provider for any replacements necessary. Fleming asked about historical references (within the 1959 City Council Resolution 130) to other proposed street name changes and why they had not been implemented. Glenz pointed out that the name changes listed in the historic document were referring to the A— D streets within the Bayview Subdivision noting they had been changed. Motion Passed Unanimous 15 City of Seward,Alaska Planning Commission Minutes September 6, 2016 Volume 7,Page 205 Resolution 2016-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of Seward City Code 15.10.220 Development Requirements — Notes, to allow the minimum lot size platting of 3,000 square feet and clarification of lot size for duplex development Glenz described the proposed amendments to the City Code and the direction City Council had provided regarding small lot development. The small lot development and platting changes would be implemented for properties south of Van Buren Street. Olenz stated that the proposed amendments would also provide needed Code guidance for duplex development. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, inside City, noted she had submitted a letter and that it was included in the meeting packet. Griswold said the effort to facilitate development of small lots would have an impact on quality of life, including landscaping. She said the town was very busy in the summer and very quiet in the winter. Nonresident owners were purchasing properties and were not fully participating in the community, she said, Further subdivision in the Original Townsite would impact vegetation and trees and promote increased density, which she opposed. Kerry Martin, inside City, said he believed that facilitating the development of 3,000 square foot lots would not result in the construction of more affordable housing. The cost per square foot of land would be driven upward, he said. The cost of the construction was the same, regardless of the size of the lot. Martin said there was a great number of lodging businesses and the new construction and sales of existing structures seemed to be largely related to seasonal lodging. The City Administration needed to work with the public to extend utilities to subdivisions that were not served, Martin said. He also said that small lots were not sufficient to serve modem families and the vehicles and other items that would be stored. He said he opposed the creation of more 3,000 square foot lots. Hearing no one else wishing to speak, the public hearing was closed. Motion (Anderson/Swann) Approve Resolution 2016-12 Ambrosiani questioned the long term effects of allowing the platting of 3,000 square foot lots. Glenz pointed out that Code allowed for residential development of an originally platted 30 foot by 100 foot lot. Glenz explained there were some lots that included 3,000 square feet, but were no longer in the original configuration. Code prevented development of those lots. 16 City of Seward,Alaska Planning Commission Minutes September 6, 2016 Volume 7,Page 206 Ambrosiani asked staff to explain the primary goal of the proposed Code changes. Glenz stated the goal was to allow the platting of 3,000 square foot lots. She noted that a resident had vacated an interior lot line to allow planned development, but changed the development plan and was now only using a portion of that land. The owner wanted to create a smaller lot from the unused land, noting that current Code did not allow the platting of less than 6,000 square feet. Glenz suggested that if the Commission was not prepared to approve the resolution, the Commission could postpone action and the proposed amendment could be reviewed in an additional work sessions. Motion (Carlton/Ambrosiani) Postpone action until Resolution 2016-12 was brought back before the Commission Motion Passed Yes: Fleming,Ambrosiani, Carlton,Ecklund No: Swann,Anderson Unfinished Business—None New Business Items— Planning and Zoning September 20 Work Session Topic Glenz noted a memo in the meeting packet and suggested Commissioners attend a Comprehensive Plan Open House scheduled for September 14. Commissioners also needed to determine if they would hold a September 20 work session, and set the topic for that session. Glenz also said the Historic Preservation Commission had requested a joint work session on October 4. Ecklund asked what the Historic Preservation Commission work session topic would be. Glenz said there would be no specific topic, but an agenda would be provided prior to the work session. Commissioners discussed their schedules and set the September 20 work session topic as further review of the development and platting of 3,000 square foot lots. Commissioners also planned to attend the Comprehensive Plan Open House on September 14. Informational Items and Reports (No action required) FEMA Region X Newsletter 2016 Planning& Zoning Meeting Schedule and Calendar 17 City of Seward,Alaska Planning Commission Minutes September 6, 2016 Volume 7,Page 207 Comprehensive Plan Open House on September 14 Glenz said that informational flyers for the September 14 Comprehensive Plan Open House were available, if Commissioners or the public wished to post or distribute them. Commission Comments— Anderson said she appreciated the public comment and input on the issues related to the development and platting of 3,000 square foot lots. Anderson said the City can't control who buys and develops any available property or whether they are year-round residents. Swann stated he agreed with points made by Commissioner Anderson. Citizens' Comments— Kerry Martin, inside City, reminded Commissioners to vote on October 4. Martin said he believed that City Council did not fully understand the issues related to the original platting of 30 foot by 100 foot lots and the tax parcels that had been created by warranty deed. Martin also said that Seward was a gateway community that attracted many visitors and, hence, many properties were purchased by non-residents. He did not want to see larger lots subdivided into smaller lots to accommodate development, he said. Carol Griswold, inside City, said she objecteolo effo to allow more small lot development. Griswold said she believed small lot development could lead to more lodging operations and more non-resident ownership of properties. Commission and Administration Response to Citizens' Comments— Ecklund said the City Council was informed of the current regulations related to the development of 30 foot by 100 foot lots. Eckluud also reiterated that the platting and development 3,000 square foot parcels was set as an annual priority by City Council. Adjournment Meeting adjourned at 7:57 p.m. Dwayne Atwood, Cindy Ecklund Planning Technician Chair (City Seal) 18 Memorandum of g�k. y' `1.�-�_ Date: October 4, 2016 4LAs0" To: Planning and Zoning Commission From: Dwayne Atwood, Planning Technician Subject: November 13, 2016 Training for Planning and Zoning Commissioners This memo is to serve as a reminder that the City will pay registration fees and travel expenses for Commissioners who wish to attend the 2016 Alaska Planning Conference training for Planning Commissioners. I would encourage those Commissioners who have not previously attended to consider the opportunity. The session will be held throughout the day on Sunday, November 13 at the Anchorage Marriott Downtown, 820 W. 7th Avenue. If you wish to attend, you are welcome to contact me. Recommendation: Interested Commissioners may want to attend the Alaska Planning Conference training on November 13, 2016. 19 9/20/2016 2016 State Planning Conference-Event Summary I Online Registration by Cvent 2016 State Planning Conference 2016 State Planning Conference Downtown Anchorage Marriott November 13-15, 2016 General Info Join us in Anchorage for the Alaska Planning Conference on November 13-15, 2016, at the Downtown Anchorage Marriott. Plans are already underway for the conference including exciting sessions, keynote speakers, and social events. We will be offering training for Planning Commissioners and a Sunday professional development workshop, "Walkability in Alaska" facilitated by ALTA Planning+Design. Planning Award recipients will be recognized at the Tuesday Awards Luncheon. AICP members have the opportunity to receive Certification Maintenance credits during the conference. Registration is now open!! Click Here to Register Early bird rates apply until October 1st. No cancellations are allowed after November 1st. DRAFT AGENDA Draft Agenda COMING SOON! SPONSORSHIP OPPORTUNITIES Are you or your organization interested in becoming a sponsor for the conference? The Alaska Planning Conference is the annual statewide event for planners and community leaders seeking to improve planning for their communities. Last year over 150 persons attended from across Alaska. The conference presents a valuable opportunity for you to market your services, products, and programs to a diverse crowd from across the state. Don't miss out on this exciting opportunity! To get additional information about sponsorship, please contact Becky Savo at 907-246-4224 x. 312 or by email at beckysavo(abristolbayboroughak.us. ADDITIONAL INFORMATION When Sunday, November 13,2016-Tuesday, November 15,2016 8:00 AM-5:00 PM Alaskan Time Where Anchorage Marriott Downtown 820 West 7th Avenue Anchorage,Alaska 99501 USA (907) 279-8000 Planner Jessica Smith Websites _.._.._._.._._......_._._.._..__._..__.._.._._._._..____._..___.._.__.._.._._._..__._.____ _._..---....._.._.---__._.___._..__.._......_.__..r._..�.._.._.._.._.._._......__._- Websites ......,, AK-APA Chapter website,AML-Alaska Municipal League,Anchorage Chamber of Commerce Anchorage Convention and Vistor Bureau, Anchorage Marriott Downtown Municipality of Anchorage, National APA Website,Western Planner 20 http://www.cvent.com/events/2016-state-planning-conference/event-summary-13fdfa83afbc42ee8bf838e5e075cab6.aspx 1H 9/14/2016 2016 State Planning Conference-Fees I Online Registration by Cvent 2016 State Planning Conference Registration Fees Planning Commissioner Training Planning Commissioner Training $200.00 Discounted Price If Registered By Refund Policy $125.00 Saturday,October 1,2016 Conference Registration-2 days/November 14th&15th Conference registration-2 days $400.00 Discounted Price If Registered By Refund Policy $325.00 Saturday, October 1,2016 Details Conference Registration-1 day/Monday,November 14th 1 day-Nov.18 $300.00 Discounted Price If Registered By Refund Policy $200.00 Saturday,October 1,2016 Details Conference Registration-lday/November 15th 1 day-Nov.17 $300.00 Discounted Price If Registered By Refund Policy $200.00 Saturday,October 1,2016 Details Walkablllty Workshop Walkablilty Workshop $25.00 Chapter Membership-ONLY- Chapter membership-ONLY- $35.00 Banquet ONLY Banquet ONLY $60.00 Awards Luncheon ONLY Awards Luncheon ONLY $30.00 21 httpi/www.cvent.com/events/2016-state-planning-conference/fees-13fdfa83afbc42ee8bf838e5e075cab6.aspx 1/1 9/14/2016 2016 State Planning Conference-Sneak Peak Agenda I Online Registration by Cvent 2016 State Planning Conference Agenda Draft Conference Agenda - Coming Soon!!! PLANNING COMMISSION TRAINING-SUNDAY,NOVEMBER 13, 2016 SAM-SPM • These training sessions are tailored specifically for planning commissioners. We offer a full day of commissioner basics or"Planning Commissioner 101.' • Breakfast and lunch are provided. SUNDAY WORKSHOP:Walkability in Alaska (November 13, 2016 1:00PM • 4:00PM) ALTA Planning+Design is bringing back the Sunday Afternoon Workshop to our conference! To sign up,please Indicate your attendance during registration. This workshop is space limited and available on a"first come,first-serve"basis. The Walkabillty workshop will be aimed at building capacity among participants to assess walkablllty in their own communities. The first part of the session focuses on the technical elements of walkability that go beyond the presences of a sidewalk or crosswalk.What does it mean to have a fully accessible walk route?Why are walk signals timed the way they are?We will explore these concepts before taking the group outside for a 45-minute walk to evaluate some of the walking conditions around the conference site.A walk route will be chosen so It highlights different elements of walkability in three different zones: the sidewalks/walking path;the roadway itself; and the surrounding land uses.The session will conclude with a fadlitated discussion on what walkability means In the Alaska context.We will explore how influences such as weather,darkness and culture impact how we look at walkability. From that,we will discuss how facilities and programs can be tailored to this context. Once complete, participants will be able to better understand the technical elements of walkability and generate Ideas for how they can be applied in their own community's unique setting. KEYNOTE SPEAKERS Coming Soon!! All keynote speaker presentations are included in the price of registration. EVENTS Special events this year will include: • Sunday Night Social • Monday Night Banquet • Tuesday Awards Luncheon Please note special events may require advanced registration and/or a fee. You may bring a guest to these events,please indicate so during registration. AICP/CM CREDITS: • AICP credits will be available for all sessions except those that are specifically for planning commissioners. *Please note this schedule may be subject to change. 22 http://www.cvent.com/events/2016-state-planning-conference/agenda-13fdfa83afbc42GeBbf838e.5e075cab6.aspx 1/1 Dwayne Atwood From: Eric Feldt <Eric.Feldt@juneau.org> Sent: Tuesday, September 13, 2016 6:30 PM To: Eric Feldt Subject: Registration 2016 State Planning Conference Good Evening, Alaskan Planners: Registration is now open for the 2016 State Planning Conference! This year's conference will be held at the Anchorage Marriott Downtown, November 13— 15, 2016. Please visit the Conference Website to register and learn more about this year's conference. If you have any questions, please do not hesitate to call or email Jessica Smith. See you in November! APA Alaska Conference Chair Jessica Smith,AICP Transportation Planner Matanuska-Susitna Borough 350E Dahlia Ave I Palmer AK 99645 907-861-8514 I www.matsugov.us Eric Feldt, Planner AICP, CFM Community Development Dept. 155 South Seward Street City & Borough of Juneau, AK Phone: (907) 586-0764 Email: Eric.Feldt@juneau.org NOTE: This message was trained as non-spam. If this is wrong, please correct the training as soon as possible. Spam Phish/Fraud 23 S TARR str tp I(Alliance fa. R.ek Reduce ori NewsfrxmRon1O io A": N.e. September 2016 Tsunami Module Tsunami Module Features Volume 6, Issue 7 ComIng to Hazus • Processing of the Hazus General Building Stock to enable _ tsunami analysis; • Import of different levels of Inside this Issue or, tsunami hazard data from NOAA, states,and others; . • Ability to use a User Defined Hazus Tsunami Module structure inventory, if available (as opposed to the default `` . general building stock); 2 NORFMA News • Calculation of damage, direct economic losses, and In March 2017, FEMA plans to casualties;and 2 Endangered Species Act deploy the Hazus Tsunami Module Puget Sound Workshops based on a methodology developed • Ability to combine with Hazus earthquake runs for near source G318 Local Mitigation in 2013. Hazus is a FEMA software events. 2 Planning modeling suite designed to calculate hazard and disaster impacts such as The Hazus Tsunami methodology E273 Managing Floodplain damage and losses for the perils of 3 Development through the earthquake, flood, and hurricane was developed by a team of tsunami NFIP (wind). It is intended for use as a experts composed of engineers, mitigation tool within the United tsunami hazard modelers,emergency 3 Suggested ReadingStates but has also found utility planners, economists, social internationally and in other phases of scientists, geographic information emergency management. 1'he systems analysts, and software 3 Online Training Calendar developers. A Tsunami Oversight software has been around for almost 20 years,but it's been 14 years since Committee provided technical a new peril was added to the suite. direction and review of the The Tsunami Module will include methodology development. development for the 72 coastal Support for the development of this counties of WA, OR, HI, CA, and module comes from FEMA's Federal AK,and high-risk US territories. Insurance and Mitigation The Tsunami Module is still in the Administration (PIMA) as well as design stages, but current the Department of Homeland requirements call for capabilities that Security (DHS) Science and will enable Hazus to support tsunami Technology Flood Apex program. loss estimates for Risk MAP and For more information, please ensure that hazard data are based on contact scott.mcafee@fema.dhs.gov. authoritative sources. The hazard Strategic Alliance for Risk Reduction interface will reduce future costs and FEMA Region 10 Service Center the need to update a Hazus tsunami 20700 44th Avenue West,Suite 110 hazard creation capability. This new Lynnwood,Washington 98036 capability will continue to help Risk (425)329-3699 MAP communities assess their risk and prioritize mitigation strategies. Risk IVIAP Increasing Resilience Together SEPTEMBER 2016 www.starr-team.com 24 NEWS FROM REGION 10 Page 2 NORFMA News Endangered Species G318 Local Mitigation NORFMA Annual Conference Act Puget Sound Planning September 20-23 marks the dates for Workshops This in-person, 2-day workshop the NORFMA Annual Conference. covers the fundamentals of the FEMA Region X and National Be sure to register! It's shaping up to g mitigation planning requirements for Marine Fisheries Service (NMFS) be another great conference with a communities to develop new or broad range of topics: are teaming up again to offer updated Local or Tribal Mitigation workshops to discuss habitat Plans that address community • Trainings and Updates - FEMA assessments and the"Door 3"option priorities and needs and meet Oregon BiOp, Letter of Map to achieve compliance with the 2008 requirements established in 44 CFR Changes, Regional updates, NFIP NMFS Biological Opinion (BiOp) 201.6. This workshop describes the 101, CFM Review& more; on the implementation of the NFIP in _ planning process, the requirements • Breakouts - Local and regional Puget Sound. The target audience for stakeholder involvement, mapping and modeling examples includes both local floodplain assessing risks and developing and principles; Projects covering administrators and biological effective mitigation strategies. multiple benefits, site specific consultants. These workshops will Finally, the basic elements of the channel improvements, and risk cover a general overview of the plan review, approval, and update assessment tools; NFIP, requirements resulting from cycle are discussed,including tips for the BiOp, and what a habitat implementing and maintaining an • Field Trip- Tour of local Yakima assessment needs to contain to show approved plan, tracking floodplain projects including the compliance. performance, keeping stakeholders Eschbach Park levee removal, Ramblers Park&SR24 Gap to Gap Registration is free (link provided involved, and preventing plans from Floodplain Restoration, and Boise below). Five (5) CECs are available lapsing or expiring. Cascade Levee Breaching; for ASFPM CFMs. The target audience is land use • ...and a whole lot more! October 12 - Mount Vernon, WA planners, contractors, city/county October 13 - Everett, WA officials, tribal government officials, Remember, the Annual Conference November 2 - Tacoma,WA floodplain managers, wildfire provides CECs for your CFM November 3 - Bremerton,WA prevention staff, emergency certification as well as other Registration is available online at managers, and anyone else involved credentials needing professional http://starr-rscl0.eventbrite.com in the development and/or development hours. Hurry and For more information, contact implementation of Local or Tribal register now for the 2016 NORFMA rxtraining@starr-team.com or call Mitigation Plans. Annual Conference. Visit (425) 329-3699. Course Date and Location www.norfma.org for conference October 18-19 - Lynnwood, WA news. See you all in Yakima! CRS Users Group Space is limited. Registration is free, but required. Attendees must make The next CRS Users Group will be Ask the Help Desk their own arrangements for travel September 8 from 1-3pm PT at the The Region X Service Center is and lodging. Tacoma Mall Plaza Pierce County here to help local community SWM office in Tacoma. Remote officials and stakeholders with For registration information, please . connection is available for those not technical, training, mitigation, contact Stacie.Imuta@fema.dhs.gov. and mapping questions. Let us able to attend in person. At this meeting, Marlene Jacobs, ISO CRS help! Specialist, will be training on the Send your questions to email at Annual Recertifications that are due RegionXHelpDesk@starr for all communities by October 1st. team.com. For more information (including the teleconference information, contact Dennis Dixon ddixon(a;co.pierce.wa.us. RiskMAP Inceasing Resilience Together SEPTEMBER 2016 25 www.starr4eam.com NEWS FROM REGION 10 Page 3 E273 Managing regulations. The course will focus on Suggested Reading Floodplain Development the NFIP and concepts of floodplain management, maps and studies, Following recent flooding in through the NFIP ordinance administration, and the Louisiana, we'd like to share with There are still seats available for relationship between floodplain you two excellent news articles: floodplain management courses at management and flood insurance. This Is What City Flood Cleanup EMI that have been pre-approved for For more information, including Looks Like Continuing Education Credits prerequisites and registration By Jen Kinney,August 26, 2016 (CECs) for CFMs. EMI courses are information, visit trainingfema.gov. East Baton Rouge navigates offered at the beautiful Emmitsburg, environmental and FEMA rules amid MD,campus. If you are a state,local, piles of debris. or tribal government employee you Newsletter Ideas? may attend the training for FREE https://nextcity.org/daily/entry/debris- Want to spread the word about removal-underway-in-east-baton-rouge with all expenses covered except an upcoming event or recent meals. success story? Let us know what The US Strategy for Flood Resilience Course Information you to want to see in future Is Underwater October 31-November 3, 2016 issues! By Tracey S. Chaplin (Op-Ed), August 12 CECs for CFMs Articles can be up to 500 words 24, 2016 and may include pictures. Email https://nextcity.org/daily/entry/us- Application Deadline: September 16 strategy-flood-resilience-coastal-cities- us at RXNewsletter@starr competitions This course provides an opportunity team.com . for local officials responsible for administering their floodplain r . Online Training CRS: Flood Warning&Response CRS: Developing a PPI and an (All times Pacific) (Activity 610) Insurance Coverage Improvement CRS: Preparing an Annual September 28, 10am Plan Recertification Online* - 1 CEC November 16, 10am September 7, 10am The NFIP and the ESA Online* - 1 CEC Online* - 1 CEC September 29, 10am CRS and Coastal Hazards Floodplain Development Permit Online* - 1 CEC December 21, 10am Review CRS: Preparing for a Verification Visit Online* - 1 CEC September 8, 9am October 18, 10am The Role of the Community CRS Online* - 1 CEC December 20, 10am Coordinator Inspecting Floodplain Online* - 1 CEC January 17, 2017 10am Development CRS and Class 4 Prerequisites Online* - 1 CEC September 8, 10:30am October 19, 10am Changes in the 2017 CRS Online* - 1 CEC Online* - 1 CEC Coordinator's Manual • Elevation Certificates Tools for Determining BFE January 18, 2017 10am September 15, 10am October 20, 10am Online* - 1 CEC - Online* - 2 CEC Online* - 1 CEC *To register for online courses,visit CRS: Preparing an Impact STARR's training site online at p g P Introduction to CRS j.mp/starronlinetraining,or email Adjustment Map November 15, 10am RXTraining@starr-team.com. September 27, 10am Online* - 1 CEC Online* - 1 CEC RiskMAP Increasing Resilience Together SEPTEMBER 2016 www.starr-team.com 26 Memorandum CITY OF SEWARD 'j°f `�9 COMMUNITY DEVELOPMENT �"� = Date: November 3, 2015 4/4AsV-P To: Planning&Zoning Commission Through: Donna Glenz,Planner From: Dwayne Atwood,Planning Technician Subject: 2016-Planning&Zoning Meeting Schedule • This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2016. Unless otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings" shall be held ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the gathering will be a work session commencing at 6:00 pm. Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm OR scheduled Work Sessions begin at 6:00 pm January January 5 January 19 February February 2 February 16 March March 1 (Note: March 1 Flood Board Work Session at 6:00) March 15 April April 5 April 19 May May 3 May 17 June June 7 (Note: June 7 Flood Board Work Session at 6:00) June 21 July July 5 July 19(Rescheduled Regular Meeting) August August 2 August 16 September September 6 (Note: Sept. 6 Flood Board Work Session at 6:00) September 20 October October 4 (Borough&Local Elections on October 4) OctebeF-14(October 18 is a City Holiday) November November 1 November 15 (National Election on November 1) December December 6 (Note: Dec. 6 Flood Board Work Session at 6:00) December 20 January January 3,2017 January 17, 2017 If you have questions or concerns or cannot attend,please call 224-4049 or email datwood@cityofseward.net. 27 October 2016October 2016 November 2016 Su Surto TuWe Th Fr Sa Mo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 Sun Mon Tue Wed Thu Fri Sat Sep 25 26 27 28 29 30 Oct 1 V 0 Lf1 N 0 v 2 3 4 5 6 7 8 6:00pm 7:00pm 12:00pm 2:OOp P&Z&HP m PACAB 0o WS(City Mtg (Upstairs Annex Library) Building) 7:00pm 10:30p m P&Z Mtg 9 10 11 12 13 14 15 7:00pm 10:30p m CC Mtg (Library) rn U 0 16 17 18 19 20 21 22 Alaska Day CO 12:00pm 2:OOp m PACAB N Work Session (Library) 6:30pm 10:30p mHPMtg& WS 23 24 25 26 27 28 29 7:00pm 10:30p • m CC Mtg °N' (Library) Cr) N 5 0 30 31 Nov 1 2 3 4 5 Ul 0 Z 0 m V 0 Nanci Richey 128 9/27/2016 11:20 AM November 2016 November December 2016 Surto TuWe Thh Fr Fr Sa Surto TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 Sun Mon Tue Wed Thu Fri Sat Oct 30 31 Nov 1 2 3 4 5 7:00pm 10:30p 12:00pm 2:OOp m P&Z Mtg m PACAB (City Annex Mtg(Library Building) Upstairs) m v O 6 7 8 9 10 11 12 Veteran's Day N LU 0 z 13 14 15 16 17 18 19 7:00pm 10:30p 6:00pm 9:30pm 12:00pm 2:OOp m CC Mtg P&Z WS(City m PACAB rn n (Library) Annex Work Session Building) (Library) rn 6:30pm 10:30p o mHPMtg& z WS(Library) Town Hall Mtg. Comp Plan 4-7pm 20 21 22 23 24 125 26 Thanksgiving.0 L Holiday(Office! 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