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HomeMy WebLinkAboutRes2016-063Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH CONSTRUCTION MACHINERY INDUSTRIAL, LLC (CMI) FOR REPAIRS TO THE 2006 G990 VOLVO ROAD GRADER FOR AN AMOUNT OF $32,427.20 WITH A 15% CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED $37,291.28, AND APPROPRIATING FUNDS WHEREAS, the 2006 G990 Volvo road grader is in need of expensive repairs and not operational in its current condition; and WHEREAS, the G990 Volvo road grader is an essential piece of equipment used by the Public Works Department; and WHEREAS, to continue providing the highest most cost effective level of service possible to the community it would be in the best interest of the City to repair the G990 Volvo road grader rather than purchase a new one; and WHEREAS, the Public Works Shop does not have the specialized equipment necessary to complete all the repairs; and WHEREAS, CMI has provided an estimate in the amount of $32,427.20 to repair the 2006 Volvo road grader; and WHEREAS, Seward City Code 6.10.120(b) allows the City to utilize a specific product or professional services which can only be furnished by a single dealer and CMI is the only authorized Volvo dealer/repair in the State of Alaska. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby finds it in the public interest to sole source this repair work with Construction Machinery Industrial, LLC (CMI) as authorized in Seward City Code 6.10.120 (b) according to the findings above which are incorporated herein. Section 2. The City Manager is hereby authorized to spend an amount not -to -exceed $37,291.28 to CMI to repair the 2006 Volvo road grader. Section 3. Funding in the total amount of $37,291.28 is hereby appropriated from the Motor Pool reserves account No. 03000-0000-3400, to the Motor Pool Repair and Maintenance Account CITY OF SEWARD, ALASKA RESOLUTION 2016-063 QvC�IlCZI 11 �C�[Ib7►•jta Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24tn day of October, 2016. THE CITY OF SEWARD, ALASKA an Bardarson, Mayor AYES: Keil, Squires, McClure, Slater, Bardarson NOES: None ABSENT: Casagranda, Altermatt ABSTAIN: None ATTEST: C �"104V4� J hanna K y, CMC ity Clerk (City Seal) '"sa 12IL/e" of SE&V �- .•• port • •.,`'�. '• �+ 6 . V Agenda Statement Meeting Date: October 24, 2016 To: City Council Through: Jim Hunt, City Manag From: Doug Schoessler, Public Works Director Agenda Item: Sole Source request for 2006 G990 Volvo Road Grader Repair BACKGROUND & JUSTIFICATION:. It has been determined that the 2006 C990 Volvo Road Grader currently used by the Public Works Department is in need of extensive repairs. The Public Works Shop does not have the equipment to remove and install the differential with remanded parts. The estimated cost of repairs will be $32,427.20. (See Attached). Due to the specific nature of the parts and repairs, and per Seward City Code 6.40.120(5) allowing for the purchase of specialized products and professional service which can only be furnished by a single dealer, or which have a uniform published price, staff feels it is in the City's best interest to sole source with Construction Machinery Industrial, LLC (CMI) in Anchorage the only Volvo dealer/repair in the state of Alaska. INTENT: The intent is to repair the 2006 C990 Volvo Road Grader to a dependable condition. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: X 2. Strategic Plan: X 3. Other (list): repair of essential equipment X FISCAL NOTE: The City has received an estimate of $32,427.20 relative to the cost to repair the Volvo road grader from CMI. Funding for the repair in the amount not to exceed $37,291.28 (including a 15% contingency) is to be appropriated from the Motor Pool reserves account No. 03000-0000-3400, to the Motor Pool Repair and Maintenance Account No. 03000-1310-7216. The need for these repairs was unforeseen and therefore funding was not included in the budget, so an appropriation is being requested. Approved by Finance Department: RECOMMENDATION: City Council approve Resolution 201 b, authorizing the expenditure of $37,291.25 (including a 15% of $32,427.20) for the repairs of the C990 Volvo Road Grader by CMI. (lj C m S D Z �% p C o N 0 w w uim wm Q m moo a #Nw Q 7D IL 0 Q w LL w 7 o ca r Y_ � � r) a W Q � w20#LL Y (1)>- 2 y 0 S Z 2 < d LL 0 0 > 4 fli W H Q a ti � N W Jn 0 U m cu E 0