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HomeMy WebLinkAbout01192012 City Council Work Session Notes - Review of City Services WORK SESSION NOTES ON e( V/ 'J ) or (It I �_)- erv/ -ec Purpose: tV 1e.W off` Citv St / vi}(es J Pr-•-nt: Council Members fpArese,n-t- resent: I ( ('at wa rd I , ra oda , %a �c ar.�i Called by: COU/ ( i Time (� rr� Date /- /�- / Z ********************************* ******************** -1-af--C lift,14 a J01/l C tiUP),KIIIVLO,O\ • ,tc-tric, U-hji tiii , i f ir , CO-0 pia -tj p ,tu d i C -E I >r1Gi1aa. P -) i?' A cm rw-bir, PVo � tffi-c-ier / c0 / 13_ev va owl , ►, laco « z) , Code, V C .�1�� � l// 0VL . ,,nio-f-1) on imiorit .. , cam( ii ynt- -3. afoviivtd ) wavitelv2 Or rRo5yi-\-o, ON � �u�� d , � oQ Brc�ar�e�� errs in Cotrc /1-c3d 5eivice4 ?rbitypi- LUAyyliA3/1 j-li 1 ft*Wti AO b�51n r u.� lik-t 00 � e f s1M Mal-eitip ctoc- tby utilififs ) ��_ obathAlcu - took, g ua wt, cavi .04 - ,�-amit, I can \A en VY1-eiTE p ll'A- 01 1 City of S 2012/ 2013 Budget Department Services 4&,f Department • Administration & HumHuman Re s o .rC s Pursues goals, priorities, and policies set by Council Provide agendas, resolutions, and communications to Council and the public Manage departments and functions of the City Support boards and commissions Pursue legislative priorities with state and federal lobbyists Work with attorneys on legal matters of the City Facilitate leases, contracts, assessments Represent the City with the State and other agencies 1 Manage human resources 4 Respond to FOIA requests Negotiate labor agreements and resolve disputes Oversee MIS Division to maximize efficiency and manage information Work with Council to develop a comprehensive plan and vision y4 4 I s ._\ i .u._ � rJLivislon . MIS Division supports City operations through the application of computer and telecommunications technology. Manage, maintain and secure City computers and networks 4 Improve information flow among City departments re Maintain and support department-specific computer applications Protect and store information , G. Move to Open Source software to achieve cost efficiencies ;;X Provide software training Manage telephone systems and migrate to PBX/VOIP %75 Manage and maintain camera security systems Maintain and develop website fr , Develop MIS upgrade and modernization plan ,,, ny Clerks Department Serves as Public liaison, Parliamentarian, Records Historian . Attends all meetings and records minutes of meetings Maintains all legislative history, historic records of City Updates the city code, assists with Code review Drafts and sends letters from the Mayor and Council Administers all city elections Decide merits of initiatives and referendums 74 /20 Updates city manuals 0 Attest city manager, city council, and staff signatures and notarizes documents Informs Mayor and Council of upcoming events and pending meetings Acts as Public Information Officers during times of disaster. Manages Council and City Clerk budgets. Prepares meeting agendas, copy packets for meetings Manages City business license system for over 600 businesses TIN y CityClerk Cont d.,m. Ts . Administer Sister City and exchange program with Japan Publishes resolutions, agenda statements and ordinances Updates NEWS on City website and email lists Handles all city document requests and FOIA requests Accepts burial applications Posts all notices of public meetings Serves as main contact for public requests Disseminates City information Records RFP's and bids for City projects Processes and manage appeals Conducts legal research . Assembles and disseminates the City calendar weekly Submits financial disclosures to APOC Manages applications for all Boards & Commissions Corresponds with the ABC Board annually on compliance Attends bond closings Prepares proclamations, appreciation letters, etc. FinanceDe artment NRIW ❖ rocesses Payroll and manage employee benefit plans ❖ Pays all City bills + Develops and manages internal controls ❖ Processes utility bills (electric, water, sewer, garbage) •: Oversees meter reading and interpret tariffs ❖ Manages, develops, and reports grants •:Centralizes purchase of major items • Provides accounting and financial reporting •: Receives all City funds ❖ Reconciles all accounts and bank statements ❖ Manages investments ❖ Develops City budget ❖ Prepares City financial report + Manages annual audit function •:4 Provides cost-benefit analysis for City projects ❖serves as Hospital liaison Community Developmeni. Uc e t Guides community growth IAW Comprehensive Plan Encourages economic growth through planning and zoning Promotes Seward as attractive location for development Promotes recreation facilities and development standards that improve quality of life Performs comprehensive planning and zoning enforcement Assists with transportation planning Provides Administrative support - Planning & Zoning , PACAB, and Historic Preservation Commissions Provides liaison to various civic groups General Services Accounts for contributions to external organizations ( Chamber, seniors , etc . ) Accounts for costs benefiting all 1,4 departments ( copiers , insurance deductibles) p ��r 7y Police Department Police Enhances Public Safety and enforces laws Conducts ABC Board Inspections Patrols City to detect and deter crime Conducts Bicycle Safety/Registration Assists Civil Agencies, Motorists, Medical Community Manages Lost and Found Conducts Security and Welfare Checks Manages DMV and conducts driving tests Oversees Vehicle Inspection Program Oversees DARE Program Provides School Resource Officer Program Oversees Strengthening Families Program Provides Cop Talk in the newspaper Administers Citizens Police Academy and Junior Police Academy Manages Animal Control Police Department - uispatch Logs all Calls of Assistance and Service Provides Radio/Telephone Dispatch for Police Oversees Chauffer Licensing Monitors 911 and Dispatch Services Dispatches call-outs for Electric, Water, Sewer, Public Works, Emergency Medical Service, Fire calls Monitors Jail and Spring Creek Alarms Provides Video Monitoring at Port and other locations Police Department - Corrections • Processes and Book Inmates Ensures safety and well - being of Inmates Enforces facility rules and regulations Transports Inmates Maintains secure and clean jail facility Provides finger printing services Fire Department Provides Fire suppression & rescue operations on land, water, mountain Investigates fire events (insurance, State Fire Marshal's office, others) Provides fire education (schools, daycares, businesses, governments) in proper use of fire extinguishers, emergency exiting, smoke and carbon monoxide detector location/use, City's emergency plan ¢:• Promotes safety at community events (car show, Health Fair, Safety night at the School, Car seats) ❖ Conducts life safety (fire) inspections & assists Building dept. with inspections •: Conducts Plan Review for compliance with State/Local Codes •: Develops, interprets, enforces Codes adopted by the City •* Provides emergency management training for City personnel and community •: Provides training for volunteers, Firefighter 1 & 2 levels, and drivers Q:r Conducts minor maintenance on all department vehicles and equipment •:t Maintains fire department infrastructure Oversees inspection of City's fire extinguishers, fire suppression, alarm systems •4 Maintains City's Emergency Operations Plan gym• Coordinates community emergency planning a#� Researches, applies for and manages Fire Department grants Maintains records on emergency response, equipment, vehicles and personnel .,,e,% ea ,,.: ,... Engineering and Building Ensures residential and commercial structures comply with Codes to limit fire hazards, flood damage, control unsightly construction, limit 1 property owner disputes, and protect infrastructure Permits residential and commercial construction (Plan reviews, y inspection services, and Certificate of Occupancy) Administers building codes adopted by the City including International Building Code (IBC), International Residential Code Mechanical Code (IMC) , plus State- (IRC), and the International ;; adopted codes such as the National Electric Code andthe Uniform Plumbing Code Processes permits (approximately 300 field inspections and 50 plan reviews annually) Manages City in-house capital projects, including engineering services, construction administration, consultant management, community involvement, RFP and IFB development, Council presentations, contract management, cost control, etc. Public De artment Works Maintains City streets, buildings/facilities, heavy equipment, vehicles, drainage ditches, road signs, culverts Plans, installs, or supervises installation of utilities in right-of-way Reviews proposed land partitions, land use variances, street vacations, zoning changes and building site plans Inspects street, water and sewer drainage improvement construction Performs Street Maintenance (grading, dust control, pavement repair, street sweeping, winter sand/salt applications, snow removal , street and traffic control signing , striping, and drainage ditch/piping) Maintains City buildings (City Hall, Police & Fire Departments, Library, Harbor, Public Works, Parks & Recreation Center, Animal Shelter) Repairs and maintains all city equipment and vehicles Provides safe community water supply Operates and maintains water distribution lines, water storage tanks, fire hydrants, main line gate valves, water pressure reducing stations Operates wastewater collection main lines, sanitary sewer manholes, wastewater lift/pump stations, wastewater lagoon Municipal Building _.- Includes City Hall , Community Center y Includes elevator service contract interior s"gip � maintenance ,' Staff also serves library 4 f/// 1 Parks and Provides recreational, educational, social, cultural activities Protects, improves, promotes Seward's park lands and natural resources Improves quality of life, physical and mental well being of individuals through positive opportunities and choices Parks and Campgrounds Teen and Youth Center Sports and recreation programs (youth and adult) Community schools program Total costs of s1 .2M offset by s638K in revenues (covers 54% of costs) Manages Emergency Shelters during disasters a Manages Parking Enterprise operations Applies for and administers capital projects for parks/campgrounds Applies for and administers youth program grants Develops and pursues Parks & Recreation Master Plan Promotes staff education, training, certification (e.g . playground safety, ADA compliance, inclusive recreation) Facilitates Use Agreements (AVTEC facility, schools) Maintains parks and recreation website R P&R: Parks IV[aintenance Parks: Waterfront Park, Two Lakes Park, Iditarod Park, Adams Street Recreational Area, Obihiro Park, William's Park, Hoben Park, Kawabe Park, Benny Benson Memorial Park, Forest Acres Park, Pocket Parks: (Larry Urbach Park, Adopt-a-Park gardens, WhaleTail Wayside), Mariners Memorial Playgrounds: Third Avenue Playground, Ballaine Playground, Gateway Park, Forest Acres Playground, Citizens Playground Amenities: Pavilions, gazebos, out-buildings, Second Lake Ice Rink, Memorials (benches, trees, other gifts donated to the community, outdoor art murals), interpretive panels, painted garbage dumpsters and similar projects Trails: Two Lakes Park Trail, National Historic Iditarod Trail & Bikepath, Dale B. Clemons Memorial Boardwalk I ,p1-:%. Fark Campgrounds , c . Sports Fields & Play Areas: Boulder Stadium, "The Little League Field", Citizens' Field, Jon Perry Softball Field (care/maintenance, not ownership), Evan Casey Skate Park, r Bittick BMX Track, TYC 1/2 Basketball Court, Forest Acres Tennis/Basketball Court, r Sand Volleyball court will be displaced by the Community Built Playground in 2008 E ; t/% Cemetery 6 Campgrounds: < 500 total campground sites, < 100 Water + Electricity sites. Iditarod Campground, Waterfront Park, "Tent Area" William's Park, • Marathon, Harbor side, Forest Acres, Forest Acres, Spring Creek Campgrounds generate $481K per year to General Fund Parks and Recreation: • 'Been and Youth Center Provides social, educational and recreational activities for teens and youth Offers positive opportunities and choices, safe environment for kids Promotes leadership, community service, and mentoring through the following volunteer activities where children earn funds for TYC : Pumpkin Prowl, Breakfast with Santa, Halloween Carnival Booths, Holiday Train, "Eat Dessert First," Polar Bear Festival Carnival Booths, Teen Council Scholarship Program, Sponsoring a UYBL Team, Sponsoring various activities at Seward High School, Music & Art Festival booth, working at the TYC Snack Shack Youth Services : Generally Kindergarten through 6th Grade. Includes After School Program, "School Is Out" Day Camps, School Day Vacation Camps, dances , Summer Day Camps, Field Trips, 4th of July Parade, Lights On Afterschool Teen Services : 7th through 12th Grade. Includes Dance-A-Thou, Dances, DJ Club, Special Events, Drop-in Programs, hosting varsity team activities at the TYC P&R: Sports and_ Recreation Classes: Hoops Camp, Vacation Days Sports Camps, field trips; officials clinics Leagues: Urbach's Youth Basketball League, Youth Soccer, Adult Basketball, Women's Basketball, Competitive and Recreational Volleyball, Competitive and Recreational Softball Racquetball rigg FM Special Events: Super Saturday Clean Up, Diaper Derby, Easter Egg Hunts, ON: Pumpkin Prowl, Terry's Tires Bike Rodeo, Breakfast with Santa Races: Polar Bear Pink Cheeks Triathlon, Exit Glacier Race, Bear's Den Bear Bell Run, Essential One Fun Run, Teen Harvest 2-on-2 Basketball Tournament ,y Tournaments: Wells Fargo, Breeze Inn Avalanche Classic, TelAlaska Spring y ° Classic, Cupid's Cup, Stylin' Stitches Top Gun, Turkey Reverse (promotes winter tourism in Seward) Public Use: Sauna, Racquetball, Open Gym, Open Volleyball, Indoor Park, Weight Room, Roller skating, other special uses ;yy,, sa Community P&R: c Provides educational and socio-cultural events and programs Offers positive opportunities and choices to individuals from all age groups, for their leisure time activities Provides access to the public schools for all community residents for recreational opportunities Coordinates efforts to engage "Neighbors Teaching Neighbors" for over 31 years. The seasonal coordinator focuses on : classes, public use and special event coordination . Examples of each are : v Classes : (differ across years) Basket weaving, sign language, arts, self-defense, decorating, computers, photography, CPR/AED/First Aid, sewing . v Public Use : racquetball, open basketball, Wally ball, gym, indoor soccer, weight room, Hall walking, Archery league. v Special Events : Seward Shake, National Trails Day, Super Saturday Barbecue. Seward Pu �. lic Libra Books and non-print media for loan Reference services Public access computers Community meeting space Reading areas for adults and children Wireless Hot spot Notary public Test proctoring Public use copier Fax Services Public documents Library Service for Spring Creek Children's story hour Teen programs Adult programs Passport Acceptance Facility (October 2007) City of Seward Outsourcing ,,, . , it 0. Services currently outsourced • w. Animal control Legal services zy Electric meter reading , Some snow removal Software programming (laserfiche, accounting, utility billing) Professional services such as property appraisals, project management, engineering , officiating , diving , environmental services Collections GIS services for community development RI Electrical , plumbing , heating work 4 g Outsourced Services (continued) Marketing ( Chamber of Commerce) r K Hospital management Ship Lift facility Utility engineering and construction services Lobbying Audits LI Elevator maintenance Restroom maintenance in harbor Custodial services at TYC and AVTEC ri Small engine repair CLI... Otheroptions possible for RFP City shop (maintenance activities and roads) Snow removal F /3 Campgrounds Parking Accounting Harbor operations Lease vs . purchase motor pool fleet Residential building inspections Cleaning/maintenance Cemetery maintenance Parks maintenance 744 Summer garden maintenance Boat Lift 2.25.035. -Engineering and construction department—Powers and duties. The Engineering and Construction Department shall: 1. Work with the Public Works Department to provide for the planning, design, construction, maintenance and repair, and improvement of all public works owned or operated by the City; 2. Provide necessary technical engineering services to other City departments; 3. Coordinate the engineering and planning activities of the water and sewer utilities owned and operated by the City on matters of mutual concern,between the utilities and public works; 4. Inspect all construction work done by and for the City and require compliance with all contracts made in connection therewith; 5. Prepare all official maps of the City and maintain such records as are necessary for the fulfillment of the departmental function, and shall record thereon any changes on the official copy maintained by the Department; 6. Provide other services and duties as may be reasonably related and as directed by the City Manager; 7. Provide for the lawful compliance of new construction and building renovation within the City limits by the issuance of building permits and the performance of building inspections, regulating buildings, housing, fire zones, plumbing,heating and electrical installations; 8. Provide for the abatement of dangerous buildings and public nuisances according to law; 9. Coordinate services with the borough assessor to provide such records of building changes which would affect the borough assessed valuation for tax purposes; 10. Plan and manage municipal capital and special construction projects; 11. Work with the Public Works Department to obtain easements necessary for the maintenance and extension of the water and sewer utilities; 12. Be responsible for the function of traffic engineering for the City; 13. Work with the Public Works Department to provide policies and procedures pertaining to the management, operation, design, construction, repair, development, maintenance, improvement and extension of the City water and sewer utilities; 14. Cooperate and coordinate departmental efforts with the Fire Department and the Public Works Department in the installation, repair and maintenance of a water system adequate for the needs of the Fire Department. 2.25.045. -Finance department—Powers and duties. The Finance Department shall: 1. Formulate,recommend and administer policies and procedures on all city financial matters; 2. Prepare and maintain all necessary and appropriate financial records and statements and reports for the city; specifically, annual and quarterly reports reflecting revenues and expenditures of the individual departments, current monthly statements reflecting unencumbered balances for all city accounts; 3. Review the proposed biennial budget for all departments of the city and consolidate them into a proposed biennial city budget for presentation to the city manager and city council; 4. Establish procedures and provide for the administration of the city's various insurance policies, advising as to the status and expiration of all the various policies; 5. Maintain the inventory of property for the city; 6. Administer the city employees' retirement program; 7. Provide for telephone, cashier and utilities billing services; 8. Maintain such records as necessary for the fulfillment of the departmental function; 9. Provide for the payment of all valid warrants and claims against the city; 10. Provide for the city payroll function; 11. Provide other services and duties as directed by the city manager; 12. Provide for all city purchases in conformity with the procedures established for that purpose (see title 6); 13. Maintain supply storage facilities and inventorying and stock control records as necessary; 14. Maintain all related department records as required; 15. Provide for signing of purchase orders not exceeding $500.00 by the purchasing/benefits clerk upon authorization by the city manager and in conformance with the procedures established for that purpose; 16. Provide for the administration of the city employee insurance program; 17. Provide for the administration of workers' compensation and OSHA regulations. 2.25.055. - Fire department—Powers and duties. The fire department shall: 1. Formulate, recommend and administer policies and procedures pertaining to the enforcement of fire regulations; 2. Be responsible for the prevention of fires, the protection of life and property against fires and the removal of fire hazards; 3. Be responsible for providing emergency services as equipment provides; 4. Be responsible for the construction, maintenance and repair of all city fire alarm facilities; 5. Provide for the enforcement of the fire prevention code by the inspection of businesses and other premises for fire hazards and compliance with the Code; 6. Provide for the conduct of fire prevention programs; 7. Notify the borough assessor and city building inspector of all property damaged by fire within the city; 8. Provide other services and duties as directed by the city manager. 2.25.065. - Harbor department—Powers and duties. 1261 The harbor department shall: 1. Formulate, recommend and administer policies and procedures pertaining to the operation of the Seward harbor and its facilities; 2. Collect harbor fees and charges and maintain such records as are necessary for the fulfillment of the department function; 3. Provide for the enforcement of all city regulations pertaining to the harbor; 4. Provide for the operation, maintenance and collection of fees for the city camping facilities; 5. Provide other services and duties as directed by the city manager. 2.25.075. - Electric utility department—Powers and duties. The electric utility department shall: 1. Recommend a schedule of fees and rates to be charged for services performed by the electric department; 2. [Reserved.] 3. Provide other services and duties as may be reasonably related and as directed by the city manager; 4. Provide policies and procedures pertaining to the management, operation, design, construction, repair, development, maintenance, improvement and extension of the electric utility owned and operated by the city; 5. Maintain such maps and records as are necessary for the fulfillment of the departmental function and record thereon any changes on the official copy, which shall be filed with the city clerk and maintained by the department; 6. Obtain easements necessary for the maintenance and extension of the electrical system; 7. Provide advice and assistance in formulating policies and rate schedules to be used in the sale of services and answer customers' inquiries regarding the electrical tariff; 8. Install, maintain and operate the street lighting system of the city; 9. Provide for the necessary inspections relative to new and extended electrical services. 2.25.085. - Public works department—Powers and duties. The public works department shall: 1. Work with the engineering and construction and electric utility departments to provide for the planning, design, construction, maintenance and repair, and improvement of all public works owned or operated by the city; 2. Recommend a schedule of fees and rates to be charged for services performed by his department; 3. Provide other services and duties as may be reasonably related and as directed by the city manager; 4. Maintain such maps and records as are necessary for the fulfillment of the departmental function and record thereon any changes on the official copy, which shall be filed with the city clerk and maintained by the department; 5. Provide advice and assistance in formulating policies and rate schedules to be used in the sale of services and answer customers' inquiries regarding the water and sewer services; 6. Operate the city garage and machine shop, keeping a record of the work performed; 7. Maintain the operating records of all motorized equipment used or operated by the city; provide for a preventive maintenance program for all mechanical equipment owned and operated by the city; provide maintenance for all public buildings and mechanical equipment of the city; 8. Be responsible for the function and maintenance of all markings for traffic control placed upon the streets or curbs; 9. Work with the engineering and construction department to provide policies and procedures pertaining to the management, operation, design, construction, repair, development, maintenance, improvement and extension of the city water and sewer utilities; 10. Cooperate and coordinate departmental efforts with the fire department and the engineering and construction department in the installation, repair and maintenance of a water system adequate for the needs of the fire department; provide for the necessary inspections relative to new and extended water and sewer services. 2.25.095. -Police department—Powers and duties. The Police Department shall: 1. Operate and maintain the City jail facility; 2. Enforce all traffic regulations (see title 11); 3. Be responsible for the preservation of public peace and order, the prevention and detection of crime and apprehension of offenders, the protection of persons and of property, and the enforcement of the law; 4. Provide for the annual sale of unclaimed property at public auction or as specified by law; 5. Coordinate law enforcement activities with other governmental entities; 6. Operate and maintain the City animal control shelter and provide for the administration of the animal control laws (see chapter 9.05); 7. Maintain all related department records as required; 8. Provide other services and duties as directed by the City Manager. 2.25.125. -Parks and recreation department—Powers and duties. The Parks and Recreation Department shall: 1. Organize various recreational programs for individuals of all ages within the City; 2. Coordinate recreational activities and programs with the Kenai Peninsula Borough Community Schools programs and other local recreational entities; 3. Maintain City recreational facilities; 4. Provide other services and duties as directed by the City Manager. 2.25.135 -Library museum department—Powers and duties. The Library Museum Department shall: 1. Assemble, preserve and administer, in organized collections,books and related educational and recreational material in order to promote the communication of ideas and enrich the personal lives of residents of the City of Seward; 2. Collect, preserve and make accessible materials relating to the history of Seward,the Resurrection Bay area and the eastern Kenai Peninsula of the State of Alaska; 3. Organize library and museum related programs for residents of the City of Seward; 4. Consult with the Seward Community Library Association, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the Library Director and the City Council on matters of interest to the community with respect to the operation of the City Library and its programs; 5. Consult with the Resurrection Bay Historical Society, Inc., a nonprofit Alaska corporation, which may serve in an advisory capacity to the Library Museum Director and the City Council on matters of interest to the community with respect to the operation of the City Museum and its programs; 6. Manage, operate and maintain the city's library museum facilities and programs, including materials and collections. 2.25.145. - Community development department—Powers and duties. The Community Development Department shall: 1. Provide for long and short term and municipal planning with regard to the city comprehensive plan, land use plan and other internal plans for the use of city owned lands; 2. Provide overall management, as coordinated with other departments, of City owned lands and tidelands to include their use, development, lease, acquisition, sale, appraisal and platting; 3. Formulate, recommend and administer policies and procedures pertaining to City zoning regulations; 4. Develop and maintain demographic and other resource information about Seward; 5. Provide staff services in the field of community promotions such as development of City displays, graphics and brochures; 6. Provide staff services in the field of economic development by working with businesses, groups and individuals interested in locating in Seward by supplying land use, permitting and statistical information; 7. Maintain a reference library of plans, reports and documents about or pertaining specifically to Seward; and 8. Provide other services and duties as directed by the City Manager. 2.20.045. - City clerk. [23] The position of city clerk is hereby established and the individual appointed by council shall have the following duties: 1. He shall be the clerk of the council, shall attend all meetings of the council and shall keep a record of its proceedings. 2. He shall keep all ordinances, resolutions, contracts and agreements of the city and authenticate such records as shall be necessary. 3. He shall publish ordinances, resolutions and other legal notices as required. 4. He shall administer all city elections and maintain related records. 5. He shall keep informed of all matters pending before the council and other bodies as council may require. 6. He shall keep and maintain appropriate files and records for the accomplishment of his duties. 7. He shall attest to the city manager's signature on all contracts, except as otherwise provided herein, as approved by the council. 8. He shall administer all oaths required by law. 9. He shall be custodian of the city seal and the official records of the city. 10. He shall have the power to appoint deputies, if needed, provided that the appointment of all deputies shall be approved by a majority vote of the council. 11. He shall supervise the city clerk department and shall be responsible for the employment of all employees in the city clerk department subject to the limitations set forth in subsection (10), above. 12. He shall perform the duties set forth in the charter. 13. He shall perform such other duties as may be required of him by law or the city council. 2.20.035. - City manager duties. [21] The city manager shall have the following duties: 1. He shall be the chief administrative officer of the council and shall perform the duties of his office under authority of and shall be accountable to the council. He shall supervise and coordinate the work of the appointed officers and departments of the city, except the city attorney, city clerk and city clerk department, and he shall act as coordinator between those officers and other administrative officers. 2. He shall sign for the city-approved contracts, leases and agreements as authorized by the city council. 3. He may recommend the council's sale and lease of materials,property, equipment and real estate of the city. 4. He shall negotiate such contracts and leases as the council may authorize. 5. He shall recommend to the council a schedule of fees and rates of all types of services performed by the city departments. 6. He may recommend to the council any basic organization and plans for the city departments and enforce changes as approved by the council. 7. He shall prescribe and enforce such rules and regulations as may be deemed necessary for the operation and management of all offices and departments of the city under his control. 8. He shall submit annually a report on the preceding year's financial and administrative activities of the city to the council. 9. He shall present to council a biennial budget proposal for the city, pursuant to § 5.05.010 of the Seward City Code. 10. He shall appoint the personnel officer and provide for the management and administration of the city personnel regulations pursuant to Ordinance No. 437, as amended. 11. He shall provide for long and short term and municipal planning. 12. He shall provide input and aid in the field of economic development by working with businesses, groups, and individuals interested in locating in Seward. 13. He shall perform the duties as set forth in the charter. 14. He shall perform such other duties as may be required of him by the council. Comparison of 2003, 2008 and 2010 Seward Community Library Museum Budget,Staff,Services, Programs and Use Library 2003 2008 2010 Budget Personnel$193,857 Personnel$261,051 Personnel$287,563 Non-personnel Non-personnel$103,381 Non-personnel$111,800 $81,982 Total$364,433 Total$399,363 Total$275,839 Full Time Employees 4.15(3 ft&2 pt) 4.5(4 ft&1 pt) 4.5(4 ft&1 pt) Volumes 30198 31457 32532 Circulation 51266 70811 61318 Visits 54858 87860 76585 Computer Use 13004 11227 Y4 hr sessions 15000)4 hr sessions(estimated) 7000 wireless(estimated) 7264 Card Holders 4393(2005) 5019 5855 Hours Open annually 2704(6 days) 3100(7 days) 3100(7 days) Key to how some services are *Grant Funded @City Funded $Revenue funded... Services One Notary on staff $@ Notary available all open hours $@ Notary available all open hours Interlibrary Loan @Interlibrary Loan @Interlibrary Loan 4 Public Computers,1 *@ 4 Public Adult Computers *@ 4 Public Adult Computers child's *@ 2 Young Adult Computers *@ 2 Young Adult Computers Library Services for *@ 1 Children's computer *@ 1 Children's computer • SCCC *@ Library Services for SCCC *@ Library Services for SCCC Faxing @ Wireless @ Wireless Copying $Passport Acceptance Agent $Passport Acceptance Agent Test proctoring @ Part time museum staffing @ Part time museum staffing Earthquake Movie @ Historic Preservation Liaison @ Historic Preservation Liaison during summer Test Proctoring Test Proctoring $On-line Traffic School Testing $On-line Traffic School Testing $Faxing $Faxing $Copying $Copying *Digital Archives *Digital Archives *@ Audio and E-book Book *@ Audio and E-book Book Download Download @ E-books for Children/YA @ E-books for Children/YA *Catalog available on-line *Catalog available on-line @Bits of History Play and Chat Partnership Parents as Teachers Partnership $Earthquake Movie Seward Prevention Coalition Imagination Library Partnership Active Volunteer Program $Earthquake Movie 2003 2008 2010 Programs Summer Reading *@ Summer Reading *@ Summer Reading Preschool Story Hour Preschool Story Hour Preschool Story Hour Day Care Story Basket Day Care Story Basket Day Care Story Basket Adult Summer *@ Anime Afternoon *@ Anime Afternoon Reading Drawing Halloween Carnival Booth Halloween Carnival Booth @ Film Movement @ Film Movement *Marcia Talley Author *@Annual Adult Book Discussion Series *Comics Author Bret Uher *Author Bruce Hale Breanne's Bionicals *Mad Science Show Scheduled Local Storyteller *Musicians J and Jim Family Show *@ Statehood Grant/Symposium *Magic Workshop Beer-Making Workshop *Teen Reading Raffle @ Love and Forgiveness Book *Iditarod Centennial Monument Grant Discussion Series *Cemetery Survey Information Grant @ Big Read/Amy Tan *Hoben Park Fountains Grant @ We the People Bookshelf *Fran Ulmer for Civic Awareness Month Comparison of 2003, 2008 and 2010 Seward Community Library Museum Budget, Staff,Services, Programs and Use Notes: 2012 will library museum staff will assume operation of the Seward Museum as is currently operated. New duties will include: • Setting policies and procedures and implementation for accepting/deaccessioning items into the collection with RBHS as advisory • Maintaining the collection with RBHS as advisory • Scheduling and manning open hours at the museum • Scheduling and implementing museum programs • Preparing for move into new facility in 2013 Museum Statistics 2005 2006 2007 2008 2009 2010 Attendance 4884 4173 4163 5620 3953 4718 Admissions revenue $11812 $8996 $8966 $13027 $8932 $10586