HomeMy WebLinkAboutRes2016-079Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2016-079
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A 2017
FORD EXPLORER POLICE VEHICLE FROM CAL WORTHINGTON FORD
FOR A PRICE OF $34,979 UTILIZING THE STATE OF ALASKA'S
COMPETITIVE PROCUREMENT PROCESS, AND TO PURCHASE
ACCESSORIES AND EQUIPMENT FROM VARIOUS VENDORS FOR A
TOTAL AMOUNT NOT TO EXCEED $46,000.00, AND APPROPRIATING
FUNDS
WHEREAS, the Police department seeks to replace the 2007 Ford Crown Vic which was
damaged in an accident and will be retired, making replacement necessary; and
WHEREAS, the purchase of one new police vehicle per year is consistent with the policy of
the City in order to keep the fleet in good mechanical, dependable condition; and
WHEREAS, the Seward Police Department opted to forego the purchase of one new vehicle
during 2016 due to the reduced funding of the Seward Community Jail; and
WHEREAS, the last purchase of a police patrol vehicle was in 2013; and
WHEREAS, the City has an opportunity to purchase a patrol vehicle under the same contract
terms that were offered to the State of Alaska by Cal Worthington Ford through a competitive bid
process for a 2017 Ford Explorer Police Vehicle in the amount of $34,979.00; and
WHEREAS, Alaska Safety, Inc. has equipped other patrol vehicles for the City with good
customer service and has given an estimate of $5,605.00 for the purchase and installation of new
equipment as well as the reutilization of equipment from the 2007 patrol vehicle such as; light bar,
gun rack, radio, radar gun etc.; and
WHEREAS, the vehicle must be professionally equipped with police equipment including
tires, and decal package in the amount of $1,572.96 from various vendors; and
WHEREAS, the City Council has determined that the public interest would be best served by
not requiring competitive bids and makes the following finding:
1. Seward City Code Section 6.10.120 B., provides that the city may utilize competitive
bids obtained by other governmental units; and
2. Cal Worthington Ford in Anchorage, Alaska has been awarded a contract to provide
patrol vehicles for the State of Alaska and the City of Seward has an opportunity to
purchase one patrol vehicle at a bid amount not to exceed $34,979.00.
CITY OF SEWARD, ALASKA
RESOLUTION 2016-079
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase one 2017 Ford Explorer Police Vehicle
and equipment in an amount not to exceed $46,000 in accordance with SCC Section 6.10.120(B).
Section 2. The Seward City Council hereby fmds that it is in the public interest to waive the
competitive procurement requirements in accordance with Seward City Code §6.10.120(B) according
to the recitals above which are incorporated herein.
Section 3. Funding for the new vehicle and accessories in the amount of $46,000, is hereby
appropriated from the Motor Pool Fund reserves account no. 03000-0000-3400 to the equipment
account no. 03000-1210-8103.
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 21St day of
November, 2016
THE CITY OF SEWARD, ALASKA
an Bardarson, Mayor
AYES: Casagranda, Keil, Squires, McClure, Altermatt, Slater, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
qKj Lnna , CMC '�e�®�99rafts®�s e
o
Clerk
(City Seal) ® '
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SEAL
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1
Agenda'Statement
Meeting Date: November 21,, 20:16
To: City Council.... =
Through James Hunt;. City Manager
From: Thomas Clemons, .Chief of Police
Agenda Item: Approval for Purchase of a Police Patrol Vehicle Utilizing the State.
of Alaska Bid Process
BACKGROUND & JUSTIFICATION:
The administration desires to purchase a 2017 Ford Explorer Police Vehicle and accessory
equipment for an amount not to exceed $46,000.00. The purchase of one new police vehicle per year
is consistent with the City's policy of keeping, the police fleet in good mechanical, dependable
condition. The last purchase of a police patrol vehicle was in 2013 and the Police Department will
retire a 2007 Ford Crown Vic that was damaged inan accident from the fleet. The 2016 motor pool
budget -does not include funding in the amount of $46,000:00.. for the purchase of a fully equipped
police vehicle because the Seward Police Department opted to, forego funding for a new patrol vehicle
in 2016' because of the-aack of funding for the. Seward Community Jail. Due to the unforeseen
circumstances, we are asking for an amendment/supplement to the 2016 motor pool budget to allocate
money not to exceed $46,000.00 for the purchase of one new police vehicle.
The administration requests City Council' approval' for the purchase of a 2017 Ford ExplorerPolice
Vehicle from Cal Worthington Ford utilizing the' State of Alaska competitive bid,process..This is
allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive
bids obtained by other governmental units.
The purchase of the patrol vehicle includes the following costs:1) Cal Worthington 2017 Ford Explorer
Police Vehicle in the amount of $34,979.00; 2) Alaska Safety, Inc. standard police package equipment
in the amount of $5,605.00. The equipment needed for the new patrol vehicle will consist of a push
bumper; headlight flasher, spotlight;,prisoner partitions, Prisoner seat, gun mounts, switch control.
station, and installation of reusable -equipment from the 2007 patrol . vehicle; 3) additional
miscellaneous equipment (including winter tires; decal package, etc.). from various vendors totaling
approximately $ f,600.00, and leaving approximately $3,816.00 as contingency. The City has
received good customer service and quality equipment from these vendors.
The City Council has determined .that the public interest would -be best served by not requiring
competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120 B., provides that the Citymay utilize competitive
bids obtained by other governmental. units; and
2.' . Cal Worthington Ford in Anchorage, Alaska has been awarded a contract to provide
patrol vehicles for the State of Alaska and offers the same contract price to the City of
Seward at a price not to exceed $34,979.00.
124
INTENT:
To purchase a 2017 Ford Explorer Police Vehicle and equipment for a total amount not to exceed
$46,000.00.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan: 2020 Comprehensive Plan, Vol. I, page 14, Adopted by
1
City Council Resolution No 2005-26.
X
Public Safety
"...to ensure the highest level of public safety within the community."
Strategic Plan: City Strategic Plan, page 18, Approved by City Council
Resolution No 99-043
2.
Promote a safe community
X
"We are a community that promotes the public health safety and welfare of
its residents b ..... providingsuperior police, ... service"
3.
Other (list):
X
FISCAL NOTE:
The 2016 motor pool budget does not include funding in the amount of $46,000.00 for the purchase of
a fully equipped police vehicle. This action will appropriate funding from the motor pool reserves.
IApproved by Finance Department: VVLtz&p *tMj�-
- j
ATTORNEY REVIEW: Yes No . X
RECOMMENDATION:
City Council approve Resolution 2016- �79authorizing the City Manager to purchase one 2017
Ford Explorer Police Vehicle and equipment in an amount not to exceed $46,000.00 in accordance
with.SCC Section 6.10.120(B). ' . Z.
125
FORD EXPLORER. AWD,, Police Interceptor MODEL K8
1
Ford Explorer, 3.71- V6 White w/Black Hood
29,652.00
29,652.00
0
Ford Explorer, 3.7L V6, Random Color
27,780.00
-
0
Engine 3.5L, EcoBoost, V6
$2,658.00
1
Ford SYNC
$290.00
290.00
0
Reverse Sensing System
$240.00
1
Rearview Camera
Included
included
1
Remote Keyless Entry (w/o keypad, less PATS)
$250.00
250.00
1
Spot Lamp
$385-00
385.00
1
Daytime Running Lights
$39.00
39.00
1
Road Ready
$3,315,00
3,315.00
0
Ballistic Door Panels, Driver Only
$1,384.00
-
0
Ballistic Door Panels, Driver and Front Passenger
$2,766.00
-
0
Trailer Towing Package with Class III Hitch
$245.00
-
1
Decal Package
$800.00
800.00
1
Equipment Outfit
$5,605.00
5,605.00
4
Tires
$193.24
772.96
4
Rims + Sensors
$1,048.00
1048.00
PO TOTAL
42.156.96