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Home My WebLink AboutRes2016-079Sponsored by: Hunt CITY OF SEWARD, ALASKA RESOLUTION 2016-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A 2017 FORD EXPLORER POLICE VEHICLE FROM CAL WORTHINGTON FORD FOR A PRICE OF $34,979 UTILIZING THE STATE OF ALASKA'S COMPETITIVE PROCUREMENT PROCESS, AND TO PURCHASE ACCESSORIES AND EQUIPMENT FROM VARIOUS VENDORS FOR A TOTAL AMOUNT NOT TO EXCEED $46,000.00, AND APPROPRIATING FUNDS WHEREAS, the Police department seeks to replace the 2007 Ford Crown Vic which was damaged in an accident and will be retired, making replacement necessary; and WHEREAS, the purchase of one new police vehicle per year is consistent with the policy of the City in order to keep the fleet in good mechanical, dependable condition; and WHEREAS, the Seward Police Department opted to forego the purchase of one new vehicle during 2016 due to the reduced funding of the Seward Community Jail; and WHEREAS, the last purchase of a police patrol vehicle was in 2013; and WHEREAS, the City has an opportunity to purchase a patrol vehicle under the same contract terms that were offered to the State of Alaska by Cal Worthington Ford through a competitive bid process for a 2017 Ford Explorer Police Vehicle in the amount of $34,979.00; and WHEREAS, Alaska Safety, Inc. has equipped other patrol vehicles for the City with good customer service and has given an estimate of $5,605.00 for the purchase and installation of new equipment as well as the reutilization of equipment from the 2007 patrol vehicle such as; light bar, gun rack, radio, radar gun etc.; and WHEREAS, the vehicle must be professionally equipped with police equipment including tires, and decal package in the amount of $1,572.96 from various vendors; and WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following finding: 1. Seward City Code Section 6.10.120 B., provides that the city may utilize competitive bids obtained by other governmental units; and 2. Cal Worthington Ford in Anchorage, Alaska has been awarded a contract to provide patrol vehicles for the State of Alaska and the City of Seward has an opportunity to purchase one patrol vehicle at a bid amount not to exceed $34,979.00. CITY OF SEWARD, ALASKA RESOLUTION 2016-079 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to purchase one 2017 Ford Explorer Police Vehicle and equipment in an amount not to exceed $46,000 in accordance with SCC Section 6.10.120(B). Section 2. The Seward City Council hereby fmds that it is in the public interest to waive the competitive procurement requirements in accordance with Seward City Code §6.10.120(B) according to the recitals above which are incorporated herein. Section 3. Funding for the new vehicle and accessories in the amount of $46,000, is hereby appropriated from the Motor Pool Fund reserves account no. 03000-0000-3400 to the equipment account no. 03000-1210-8103. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 21St day of November, 2016 THE CITY OF SEWARD, ALASKA an Bardarson, Mayor AYES: Casagranda, Keil, Squires, McClure, Altermatt, Slater, Bardarson NOES: None ABSENT: None ABSTAIN: None ATTEST: qKj Lnna , CMC '�e�®�99rafts®�s e o Clerk (City Seal) ® ' ° SEAL OF 1 Agenda'Statement Meeting Date: November 21,, 20:16 To: City Council.... = Through James Hunt;. City Manager From: Thomas Clemons, .Chief of Police Agenda Item: Approval for Purchase of a Police Patrol Vehicle Utilizing the State. of Alaska Bid Process BACKGROUND & JUSTIFICATION: The administration desires to purchase a 2017 Ford Explorer Police Vehicle and accessory equipment for an amount not to exceed $46,000.00. The purchase of one new police vehicle per year is consistent with the City's policy of keeping, the police fleet in good mechanical, dependable condition. The last purchase of a police patrol vehicle was in 2013 and the Police Department will retire a 2007 Ford Crown Vic that was damaged inan accident from the fleet. The 2016 motor pool budget -does not include funding in the amount of $46,000:00.. for the purchase of a fully equipped police vehicle because the Seward Police Department opted to, forego funding for a new patrol vehicle in 2016' because of the-aack of funding for the. Seward Community Jail. Due to the unforeseen circumstances, we are asking for an amendment/supplement to the 2016 motor pool budget to allocate money not to exceed $46,000.00 for the purchase of one new police vehicle. The administration requests City Council' approval' for the purchase of a 2017 Ford ExplorerPolice Vehicle from Cal Worthington Ford utilizing the' State of Alaska competitive bid,process..This is allowed under§ 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other governmental units. The purchase of the patrol vehicle includes the following costs:1) Cal Worthington 2017 Ford Explorer Police Vehicle in the amount of $34,979.00; 2) Alaska Safety, Inc. standard police package equipment in the amount of $5,605.00. The equipment needed for the new patrol vehicle will consist of a push bumper; headlight flasher, spotlight;,prisoner partitions, Prisoner seat, gun mounts, switch control. station, and installation of reusable -equipment from the 2007 patrol . vehicle; 3) additional miscellaneous equipment (including winter tires; decal package, etc.). from various vendors totaling approximately $ f,600.00, and leaving approximately $3,816.00 as contingency. The City has received good customer service and quality equipment from these vendors. The City Council has determined .that the public interest would -be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 B., provides that the Citymay utilize competitive bids obtained by other governmental. units; and 2.' . Cal Worthington Ford in Anchorage, Alaska has been awarded a contract to provide patrol vehicles for the State of Alaska and offers the same contract price to the City of Seward at a price not to exceed $34,979.00. 124 INTENT: To purchase a 2017 Ford Explorer Police Vehicle and equipment for a total amount not to exceed $46,000.00. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: 2020 Comprehensive Plan, Vol. I, page 14, Adopted by 1 City Council Resolution No 2005-26. X Public Safety "...to ensure the highest level of public safety within the community." Strategic Plan: City Strategic Plan, page 18, Approved by City Council Resolution No 99-043 2. Promote a safe community X "We are a community that promotes the public health safety and welfare of its residents b ..... providingsuperior police, ... service" 3. Other (list): X FISCAL NOTE: The 2016 motor pool budget does not include funding in the amount of $46,000.00 for the purchase of a fully equipped police vehicle. This action will appropriate funding from the motor pool reserves. IApproved by Finance Department: VVLtz&p *tMj�- - j ATTORNEY REVIEW: Yes No . X RECOMMENDATION: City Council approve Resolution 2016- �79authorizing the City Manager to purchase one 2017 Ford Explorer Police Vehicle and equipment in an amount not to exceed $46,000.00 in accordance with.SCC Section 6.10.120(B). ' . Z. 125 FORD EXPLORER. AWD,, Police Interceptor MODEL K8 1 Ford Explorer, 3.71- V6 White w/Black Hood 29,652.00 29,652.00 0 Ford Explorer, 3.7L V6, Random Color 27,780.00 - 0 Engine 3.5L, EcoBoost, V6 $2,658.00 1 Ford SYNC $290.00 290.00 0 Reverse Sensing System $240.00 1 Rearview Camera Included included 1 Remote Keyless Entry (w/o keypad, less PATS) $250.00 250.00 1 Spot Lamp $385-00 385.00 1 Daytime Running Lights $39.00 39.00 1 Road Ready $3,315,00 3,315.00 0 Ballistic Door Panels, Driver Only $1,384.00 - 0 Ballistic Door Panels, Driver and Front Passenger $2,766.00 - 0 Trailer Towing Package with Class III Hitch $245.00 - 1 Decal Package $800.00 800.00 1 Equipment Outfit $5,605.00 5,605.00 4 Tires $193.24 772.96 4 Rims + Sensors $1,048.00 1048.00 PO TOTAL 42.156.96