HomeMy WebLinkAboutRes2016-080 Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE EXPENDITURE OF NOT TO EXCEED
$110,000 TO HAMILTON CONSTRUCTION LTD FOR THE PURPOSE
OF EMERGENCY EROSION PROTECTION TO CITY'S
WATERFRONT, AND APPROPRIATING MATCHING FUNDS IN THE
AMOUNT OF $60,000
WHEREAS, a poorly armored section of the City waterfront was failing and
undercutting the National Historic Iditarod Trail bike path and threatening the Waterfront
Community Playground and Evan Casey Skate Park; and
WHEREAS, parts of the affected area are below the tide line and therefore require US
Army Corps of Engineers' authorization and approval before any work can be done; and
WHEREAS, the permit requirement triggered the need for design and engineering
services, and for an as-built survey after the project is completed for purposes of permit
compliance; and
WHEREAS, the City contracted with R&M Consultants to do the design and
engineering work sufficient for the Corps permit, and has received the Corps permit to do the
work; and
WHEREAS, this project was not budgeted in the City's current two-year budget, and the
City requested the Seward Bear Creek Flood Service Area Board's financial assistance; and
WHEREAS, at its October 24, 2016 meeting the City Council accepted $50,000 from the
Kenai Peninsula Borough through the Flood Service Area via Resolution 2016-070 toward this
project; and
WHEREAS, the City desired to complete the work before winter storms further
destabilized the area, requested quotes from area contractors, and received two proposals on
October 26, 2016; and
WHEREAS, the lowest quote, from Hamilton Construction Ltd, offered substantial
savings to the City but only for a very narrow window coinciding with the availability of
equipment, material and workforce in conjunction with the City's other two rock production and
placement projects (Snow River Transmission Line and SMIC breakwater); and
•
WHEREAS, any delay increases the likelihood of further damage from winter storms
and wave action, including extreme tides and storm surge potential November 13-15, increasing
costs and adding risk to the upland infrastructure; and
CITY OF SEWARD,ALASKA
RESOLUTION 2016-080
WHEREAS, the next regular City Council meeting is November 21, 2016, and a special
meeting could not be noticed and held within the time frame available for the work at the quoted
price; and
WHEREAS, in order to take advantage of this savings opportunity the City Manager
authorized the waiver of competitive procurement procedures as an emergency
CC
6.10.120.A.2), and for when the public interest would best be served by not requiring
ng
competitive bids/proposals (SCC 6.1.130); and
WHEREAS, it was in the best interests of the City to have this work completed on an
expedited basis to take advantage of the lower cost through timing and availability of labor; and
WHEREAS, the work was completed on October 29, 2016, and accepted on October 31,
2016; and
WHEREAS, the total amount of this project, including the Borough/Flood Service Area
award, exceeds the $50,000 Incidental Minor Purchase authority of the City Manager, and is
defined as a Major Purchase, the administration requests that Council approve this expenditure
retroactively.
NOW, THEREFORE, BE IT RESOLVED BY TILE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The expenditure of not to exceed one hundred ten thousand dollars ($110,000),
including $50,000 received from the Kenai Peninsula Borough, for the purpose of completing the
waterfront erosion mitigation project to permit specifications, is hereby authorized.
Section 2. The City Council hereby finds that the public interest was best served by
expediting this project to take advantage of lower costs contingent on the immediate availability
of labor and materials from the lowest-bidding contractor, in accordance with Seward City Code
§6.10.120.A(2), and authorizes the use of competitive quotes rather than fully advertised bids, in
accordance with the recitals above which are incorporated herein.
Section 3. Funding in the amount of$50,000 was previously appropriated by KPB Grant
Fund no. 30071-0000-7009; an additional $60,000 is hereby appropriated from the General Fund
unassigned net assets account no. 01000-0000-3710-30070 to Erosion Fund contracted services
account no. 3 0070-0000-7009..
Section 4. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 21st day of
November, 2016.
CITY OF SEWARD,ALASKA
RESOLUTION 2016-080
• THE CITY OF SEWARD,ALASKA
id,A,C6A/0.0;11
can Bardarson, Mayor
AYES: Casagranda, Keil, Squires, McClure, Altermatt, Slater, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
.I ...�.1�i7:LA
Jo anna Ki CMC
C. Clerk
(City Seal)
_°'sate®egeQe®
Creon is:r6m'• • d
®T ®%
® i SEAL •
e 4: +.per •
�
• s
e't7viti 't
cos e
o 'OF tb.
- a
Agenda Statement
e 6F,sett.
Meeting Date: - November 21,2016 . a 1'",;•
To: City Council
Through: James Hunt,City Manager
From: Ron Long,Assistant City Manager
•Agenda Item: . Authorizing the expenditure of not to exceed$110,000 to Hamilton
construction ltd for the purpose of emergency erosion protection to
city's waterfront,and appropriating matching funds in the amount'a
$60,000
BACKGROUND&-JUSTIFICATION: j
A poorly armored section of the City waterfront was failing and undercutting the National,Historic-
Iditarod Trail bike path and threatening the Waterfront Community Playground and Evan Casey - I
Skate Park.Any repair work would need an Army Corps of Engineers permit since some of the work
would be below the tide line. A permit would require engineered plans before approval and an as-
built survey after the work was completed. The City contracted with R&M Consultants to do the
design and engineering work and applied for and received the Corps permit.
This project was not budgeted in the City's current two-year budget, and the City requested the
Seward Bear Creek FloodService Area Board's(SBCFSA)assistance. SBCFSA awarded and the
City Council accepted$50,000 towards this project.
It is important to complete the work before winter storms further destabilize the area, so the City
requested quotes from area contractors,and receivedtwo proposals on October 26,2016:The lowest
quote, from Hamilton Construction Ltd, offered substantial savings to the City but only for a very
narrow window coinciding with the availability of equipment,material and workforce in conjunction
with the City's other two rock production and placement projects(Snow River Transmission Line
and SMIC breakwater). The likelihood of further,damage from winter storms and wave action, 'F
including extreme tides with.high storm surge potential November 13-15, increasing costs and
adding risk to the uplandinfrastructure, add urgency to the project.
With the next regular City Council meeting November 21,2016, and the time involved to notice,
schedule and hold a special meeting beyond the time frame available-for the work at the quoted
price,in order to take advantage of this savings opportunity the City Manager authorized the waiver
of competitive procurement procedures as an emergency (SCC 6.10.120.A.2), and for when the
public interest would best be served by not requiring competitive bids/proposals(SCC 6.1.130).
INTENT:
It was in the best interests of the City to have this work completed on an expedited basis to take
advantage of the lower cost through timing and availability of labor,and the work was completed on
October 29,2016,and accepted on October 31,2016
130
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan p. 28 "Cooperate with the Bear Creek/Seward Flood Service •
1. Area in planning, developing and implementing flood mitigation measures in adjacent X
areas that impact the safety and functioning of the city."
Strategic Plan(p. 18):Promote a safe community
2. We are a community that promotes the public health safety and welfare of its X
residents....... -
3. Other gist):
FISCAL NOTE:
The total amount of this project, including the Borough/Flood Service Area award, exceeds the
$50,000 Incidental Minor Purchase authority of the City Manager,is defined as a Major Purchase,
and the administration requests that Council approve this expenditure retroactively.
Approved by Finance Department: je,442„ Ditte.k..41/..
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION:
City Council approve Resolution 2016-O8Outhorizing the expenditure of not to exceed
$110,000 to Hamilton Construction limited for the purpose of emergency erosion protection to
City's waterfront, and appropriating matching funds in the amount of$60,000.
•
131.
132
133
134
135
136
137
138
139
140
141
142
143