Loading...
HomeMy WebLinkAbout05272014 City Council Laydowns I A Johanna Kinney From: Karin Sturdy Sent: Tuesday, May 27, 2014 3:52 PM To: Ron Long; Christy Terry; Ristine Casagranda Cc: Johanna Kinney;Jim Hunt Subject: RE: City council - Parks & Rec TYC Camp Fees Attachments: as TYC Day Camp Fees Review kjes 12 12.doc; Fees confirmed schedule 12 sma kjes.xlsx Dear Christy: Thanks for the follow up questions. The original 'chart' mentioned shows Day Camp attendance dropping from 2,523 in 2011 to 1,376, or 1,147 less kid-visits each summer. We highlighted June 2011 in which we averaged 70, camping kids each week including Adventure Camp and Regular Camp (RDC). By contrast, the tighest attendance month in 2013 was July, averaging about half that, 34 kids each week. The chart also included a combined, abbreviated version of the fees schedules including earlybird fees, late fees and Tiers I, II and III.The more I looked at the chart, the more confused I became. However, it included City Manager Jim Hunt's initials, as authorization to bring the topic to Council, so I was going to include it. I sent it forward to Suzi and Jim; it was not included in the packet. I will attempt to reconfigure the chart for tonight's meeting in a way that makes more sense to anyone reading it. I hope to spend a couple of hours this afternoon preparing and improving comparative charts for the Council, per your request. In 2012, we reported Regular Day Camp cost about$3.64 per child; Adventure Camp cost about$3.92 per child. Attached, please find: X AS TYC Day...doc which was before the City Council in 2012. X Fees... *xlsx file, listing fees approved by City Council I also hope to do additional, related research this afternoon. We are looking forward to this evening's lively discussion. Thank you, again. Best, "'Karin 224.4053 Original Message From: Ron Long Sent: Tuesday, May 27, 2014 3:11 PM To: Karin Sturdy Subject: FW: City council - Parks& Rec Fees Original Message From: Christy Terry Sent: Tuesday, May 27, 2014 2:13 PM To:Jim Hunt; Ron Long;Johanna Kinney 1 Subject: FW: City council - Parks& Rec Fees I noticed in the last packet and this current packet the agenda stmt says that a graph is attached. I didn't see a graph in either packet. Also, were we going to have additional items to review to help with our price deliberations? Thanks Christy From:Johanna Kinney Sent: Tuesday, May 27, 2014 2:07 PM To: Christy Terry; Dale Butts; David Squires; Iris Darling;Jean Bardarson; Marianna Keil; Ristine Casagranda Cc:Jim Hunt; Ron Long; Brenda Ballou Subject: FW: City council- Parks & Rec Fees Original Message From: Maya [mailto:mbenavente@yahoo.com] Sent:Tuesday, May 27, 2014 12:56 PM To:Johanna Kinney;Jean Bardarson; Marianna Keil; Karin Sturdy; Shareen Adelmann; Christy Terry Subject: City council- Parks& Rec Fees I am in Anchorage but understand that the above topic is on the agenda. Please refer to my last email where I recommended that the prices be reduced and the age limit increased. There is definitely a gap between the age limit now and ages 14/16 when kids get their first jobs. Most kids stay home doing nothing when some could have the opportunity of adventure camp. I'd also love to see the Denali and Caines Head trips be permanent on the list. For parents that work full time, sometimes 2 jobs in the summer, it's nice to know that AC can give your child the AK experiences that we can't take the time off to do. Please ensure that the other Council members receive this email. Thank you for reviewing this email. Maya Moriarty Sent from my iPhone 2 2012 Summer TYC Fees due Fri, 3 wks B4 camp due Fri, 1 wk B4 camp After Reg fee deadline Earlybird Fee Regular Fee Late Fee,only if room Tier Qualifications Tier I $50 $55 $62.50 Alaska Food Stamps show current/valid card&complete form Tier II $75 $82.50 $93.75 Denali Kid Care,WIC,Free/Reduced lunches _ show current/valid card or letter from school Tier III $100 $110 $125 Family Discount Tier III for 2,then 50%off Tier III for 2,then 50%off Tier III for 2,then 50%off all people,all inclusive. Adventure Camp $130 $150 $175 must exhibit appropriate behaviors in RDC first Notes: Formerly listed "low income rates" are higher than Tier I, so are abolished May 15, 2012. —kjes Scholarships are still available. Inquire within. AC offers no discounts Family Discounts is available ONLY at Tier III Agenda Statement r j pF SEk, Meeting Date: December 10, 2012 `p To: City Council 14-11-10* Through: City Manager Jim Hunt From: Parks&Recreation Department Director Karin Sturdy Agenda Item: Teen&Youth Center Fees Effects on Attendance Review BACKGROUND&JUSTIFICATION: In the fall of 2011 City Administration and Council discussed TYC(Teen&Youth Center)fees with regard to level of subsidy, increasing costs, value and other pertinent issues. This led to parks and recreation staff developing a 2012 fee schedule that was not acceptable to the public. Surveys and a public meeting were held. In May 2012 City Council passed a resolution to develop a fee schedule based on a three tier system related to family income. The City Council also requested a review of the statistics at the completion of the summer season. In recent fall,mid-cycle budget discussions, Administration recommended leaving TYC fees at the 2012 level. City Council made no amendments to the budget to reflect any other TYC fees actions. Now nearing the close of the fiscal year,we can present findings regarding statistics on how well the increased fees and associated tier levels served the public. Attached please find a chart identifying the assumed affect the fee increases had on lowering TYC attendance. Immediately we noticed a significant drop in the number of children attending our TYC Spring Break Camp,before the May resolution.In 2011,we served 172 camper kid days,while in 2012 we served only 87 or around half. As spring progressed we noted earlybird registration numbers were significantly lower than in the past years. That trend did not change for our Regular Day Camp or RDC. In the summer of 2011 we enjoyed six hundred more camp-kid days than in 2012.205 of our weekly campers(17.5%)paid the Tier I fee;55 paid(4.6%)Tier II;while 914,the bulk(77.8%)paid Tier III. Combining Tiers I and II equals 260 or just 22.1%of the attendees. Adventure Camp or AC is a relatively newer program, but building in challenge, popularity and cost/price.Older AC kids must be higher performers and physically and emotionally able to keep up with the pack of less than a dozen kids who bike,run,hike,swim,kayak and travel longer periods of time. In 2011 our AC numbers peaked at 567, but just less than 400 campers were able to pay the higher fees(presumably)in 2012.AC is an effective program building positive relationships,solving challenges,pushing kids' limits and comfort zones and exploring our incredible state the way most adults wish they had done as youngsters. Our one-day or"School is Out Day Camps"which are held on teacher in-service days and the.like dropped to serving half the number of kids as in the past. I • >y Christmas Camps are just around the corner;we estimate serving a small number of kids during our two holiday weeks. We have found repeated success in a different fee structure unrelated to Day Camps. In the fall of 2011, TYC staff asked the SPRD Director to experiment with the teen drop-in fees for evening services after the younger children have gone home. We proposed a compromise that the TYC Council would pay a set fee of approximately $200 for the winter quarter drop-ins, but that the individual teens would NOT pay the one dollar fee. The theory was that free entry would bring in more teens who would spend their disposable income at the TYC Council Snack Shack.The theory tested true. Immediately more teens attended regularly and the TYC Snack revenues climbed, as well. TYC Council happily paid the TYC 1430 Department$200 for public use. The program worked so well Director Sturdy asked the Teen Council to keep up the free entry for all teens,but since the Snack revenue was climbing with attendance,the Council would agree to pay the one dollar per head,rather than the$200 per quarter.($200 that first quarter represented an estimated 200 teen visits,but the attendance increased quickly to 25 to 35 teens per day or+1-600 visits.)After some discussion and questions, the TYC Council agreed to the new arrangement. In this instance, lower fees were more beneficial to the individual, presumably the family, the program and the revenues budget. No action is required by Council due to the fact that the mid-cycle budget review has already taken place. This is an appropriate time to consider how best to reach all categories of parents and children since we clearly missed the target with our 2012 fee schedule. One might consider developing a weekly price lower than the original $55 or$53 such as $35 to $40 per week. If so directed, staff could bring forward a suggestion such that Tier I(low income)pays$40 per week with the other tiers dropping down one level. This would possibly place most of our families we serve (over 75%) around the 2012 Tier II rate of$82.50. This may or may not reach the families we missed 2012 summer.No further fee changes will be proposed unless so directed by Council or the City Manager. Attachment: TYC 2011 - 2012 Attendance Results J/2 -1 izt Teen and Youth Center-Summer Camp Cost/Benefit Analysis ()(:'LJ.ikr(ULx,r`.� Regular Adventure Camp Camp Total Summer Camp Attendance(average): 25 12 37 %of Summer Camp Attendance per program 68% 32% Budgeted Expenses: TYC Annual Expense Budget: Non-Personnel Costs $ 33,410 Motor Pool Costs 6,935 Total Non-Personnel: $ 40,345 Weekly Non-Personnel Costs($40,345 div by 52 weeks=$776/week): On weeks with both camps: Day Camp share of cost($528=$776 x.68) $ 528 Adventure Camp share of cost($248=$776 x.32) $ 248 On weeks with only regular camps-$776/week $ 776 Revenue(approx)at current rates=$42,600: Regular Camp=25 campers x$100/wk x 12 weeks $ 30,000 Adventure Camp=12 campers x$150/wk x 7 weeks $ 12,600 Total approx.Revenue: $ 42,600 Expenses(approx)=$38,916: Non-Personnel Costs for summer(12 weeks x$776)=$9,312: Regular Camp(7 weeks x$528;5 weeks x$776) $ 7,576 Adventure Camp($248/week x 7 weeks) $ 1,736 $ 9,312 Personnel Costs: Regular Camp(12 weeks): 2.5 FTE Program Aides x 40 hrs/week x$14.84/hr(including benefits) 17,808 1.0 FTE Program Trainee x 40 hrs/week x$11.59(including benefits) 5,563 Approx.Personnel Costs for Regular Camp $ 23,371 Adventure Camp(7 weeks): 1.5 Program Aides=60 hrs/week x$14.84/hr(including benefits) Approx.Personnel Costs of Adventure Camps $ 6,233 $ 29,604 Total Cost per Program $ 30,947 $ 7,969 $ 38,916 Total cost per child/per day(program cost div by 25 kids x 60 days) $ 20.63 $ 18.97 Total cost per child/per hour $ 2.58 $ 2.37 Surplus(subsidy)at current fee($100/week Reg Camp;$150/week Adv Camp) $ (947) $ 4,631 $ 3,684 Profit Surplus(subsidy)at new fee($60/week Reg Camp;$100/week Adv Camp) $ (12,947) $ 431 $(12,516)Subsidy Revenue(approx)at proposed new rates=$26,400: Regular Camp=25 campers x$60/wk x 12 weeks $ 18,000 Adventure Camp=12 campers x$100/wk x 7 weeks $ 8,400 Total approx.Revenue: $ 26,400 At new proposed rates,total summer program subsidy is$12,516. Adventure Camp pays for itself,so no subsidy. Regular Camp subsidy is$12,947,or$1.08/hour subsidy per child. Question: Why are we seeking a reduction in fees? Answer: We believe the program will break even by restoring the attendance lost when rates were increased. Each child who returns to the program due to the lower$60 fee,brings in$720 total added revenue. If 17 children return to our program,the total summer program breaks even. We lost more than 19 children from our program when the fees were increased. If 19 children return to the program(all Regular Camps),total summer program generates profit of$1,164 If 15 children return to the program(all Regular Camps),total summer program subsidy totals$1,716 If 10 children return to the program(all Regular Camps),total summer program subsidy totals$5,316 1 # , 5/A7N Retried Chief/ -'1[015. - ,,, _. '4%,411.-tlemr•-• .... Council Member ft. 1!_''''.- — -' • ' — ••• -. 7t, ,4:* 4,'4 Ily...A*s." . -. .* . '' '.1‘' ''t. '30..:ri. - '.,,• t -,. • • ',7 Squires, — ---' -t r* e ) 4 44 , NA _or. I Assistant Chief, , - , Al * . • , 1*. ..,. . .',' • , ) Sean Corrigan, 2q,, , , , / ....,, .. 4).$ e , , 4107 & Lieutenant •' .1. ', , •.1 -4*. ' -, 1 Austin Chapman •'' II• * '. - 11' were dispatched :.... . 1,z . ..,... • -.111 . .., and have been / . \''.." •\ ' ' . . 'I '". : ik,--, working the , i lt!.,, V •1''' - ,- . (- Kenai Keyes area ' , „sir - of the Funny Riv- , e•, er Fire since Sun- , day, May 25th. • .,. ... . , . 4. inilinars .._ - I ''. - --- ,,, ... lb ..t ''' ' ilik:10‘40 *molai!I,.•; ' i .#11 ir 1.11111I Air ' • " - 0 4' f i , ii. - Ar ,., . ....„ '''''"Ii • . "so., , .. 1 .. NVilt .i..av a i 114 , , ..„ I ' vi ¶ .k.. . . .,.. ..... L... _ Appendix B ill,, f Aerial Photographs,Topographic Maps,City Directories Search A. a Results,and Sanborn Fire ��� Insurance Maps a Photograph: 7 Aboveground storage tanks of diesel and gasoline,looking east Lined containment can be seen a r ainsl buildin•walls • w / - i Photograph:l8 Used oil burner and tank in Machine Shop,located at southwest corner of `, ProjectSoistice!Seward Ship's Drydock \,,,J 7 Mlle Nash Road,Seward,Alaska ER MERM Project Number 0230020 317 Certified Sanborn®Map Report 12/19/13 Project Solstice Site Name: Client Name: Project SolsticeERM West Mile 7 Nash Road Mile 7 Nash Roed 1001 SW 5th Avenue ('EDR' Seward,AK 99664 Seward,AK s966a Portland,OR 97204 EDR Inquiry A 3814690.3 Contact: Bob Carson Inquiry Number:3814690.3 The complete Sanborn Library collector has been searched by EDR,and fire insurance maps covering the target propertyrrlocation provided by ERM West were Identified for the years listed below.The certified Sanborn Library search December 19,2013 results in this report can be authenticated by visiting www etletcordsarbom and entering the certification number Only Environmental Data Resources Inc.(EDR)is authorized to grant rights for commercial reproducton of maps by Sanborn Library LLC.the copyright holder for the collector. Certified Senbon Remits: • Site Name: Project Solstice (1-- Address: Mile 7 Nash Road t. City,State,Zip: Seward,AK 99664 Cross Street: �' �\ P.O.9 Pending """ Project: Project Solstice Certification N 778C-4E94-AC55 c erne•tic i`wac s The Sanborn Library includes more then 1.2 matron UNMAPPED PROPERTY Sanborn fire inswanm maps.which hack historical ihls report certifies that the complete holdings of the Sanborn p1Op°1.1"21.11'e',.„.,,,,,ommmatey 12,000 Amenran Certified Sanborn® Map Report Library, LLC collection have been searched based on client `Nesseers ad supplied target property information, and fire insurance maps covering the target property were not found. ii Library of Congress ✓University Publications of Amenca ✓EDR Private Collector "`'sa'e'"tan Limited Permission To Make Copies ey"'s•"`retie ERM Want The client)is permitted to make up to THREE photocopies of this Sanborn Map transmittal and each fire Ilauranra map accompanying this rayon moiety for the limited use of Ile cuMomer.No one other than the client is authorised to make copies Upon request made directly to an EDR Account EAecu1Ne,the client may be permitted to make a limited number of additional photocopies.This prmaaon I.condition.d upon Compliance by the client,ds customer and their agents cKh EDR's copyright poll.,a may of which Is evaMbte upon request Disclaimer"Copyright and Trademark notice Was R..parsons Cana„worms.,paamad tram a van.of woo ars Maar swap.roam..No..or En.mmontal 0.11Reso era.Inc A cannelW inhemmen.Me nd IMRIED,re MADE WHATSOEVER IN CONNECTION WITH TTHHIS REPORT epareas NT DATA RESOURCES,INC sPECnFICALLy EXPRESSED STOR THE MAKING OF ANY SUCH WARRANTIES INC OR LIMITATION,MERCHANTABILITY FITNESS FORA PARTICUUR USE OR PURPOSE ALL RISK IS ASSUMED By THE USER NNO EVENT SH.L ENVIRONMENTAL DATA RESOURCES,INC BE LIABLE TO ANYONE WHETHER ARISING OUT OF MILER OR OMISSIONS,NEGLIGENCE,ACCIDENT OR ANY OER CAUSE,FOR ANY LOSS OF DAMAGE,INCLUDING,WITHOUT UMITANON,SPECIAL, INCIDENT.CONSEQUENTIAL,CR EXEMPLARY DAMAGES ANY UABIUTY ON THE PART OF ENwRONMENT.DATA RESOURCES,NC IS STRICTLY LIMITED TOA REFUND OF THE AMOUNT PND FOR THIS REPORT P.M.awe.pae Omen"AS IS'Arry anaty.N,eernelw Pays,ermronmenlal rah �tiI.ean ur nM morae Mended in INa Raper Si.mended for austatsa puppy PAN.Md an intended Io pwde,par Mrw4d May be noose.as P m,mNto eu r.a Ofod pordeMara.d am em pm.Nal m or any prop.0 a Praia i Emmmneraal Sae Aaeaerrert Prlor"edm� paneb,ed...pal aWq MOnneen Npard.y tie or ionmasol nab b try ppmrry...ally,da intomremn owldad n Pm Repos n nal bill 440 Wheelers farms Road Copyyni 2,0:,3,,,[7. ngnn Teemed Resod cnen m try mei.a formai in resod a map d EmKonm Remurces no On,.Area..,n pphid.d.+rlau ram eme.n permeerm whole p n lin,d any E Mitred,CT 06461 EDR am ria apo:I�rlclw�ng sanmm am sarapm M ErvOonmenlal Data ners Rewur�es Inc 800.352.0050 pm prom,ofi,a,,rem.am col•,.Ira«m.re.aEm pm».I Data R..dapa,Inc one athletes Ald„trademarks y„.„M, CE eaw.sdmN.den ill 0 3814690-3 page2 RECEIVED 0 A) AUG 2 5 2014 CITY OF SEWARD ` V OFFIC O THE Michael L. Foster&Associates 02S7``1 CITY CLERK 2008 2009 2010 2011 2012 2013 2014 Water Source Study 90,946.80 90,946.80 Drinking Water Compliance 13,165.20 13,165.20 Lowell Point Lagoon&Permit 2,858.85 9,535.15 18,159.24 5,557.61 36,110.85 SMIC Lagoon&Permit 9,112.81 5,245.22 19,964.33 8,704.55 43,026.91 SMIC Wastewater 4,702.93 15,799.66 20,502.59 Fluoride Feasibility 8,494.66 2,000.00 10,494.66 Lowell Point Permit Renewal 3,658.85 7,924.23 10,396.32 12,557.73 10,691.01 45,228.14 Wastewater System Assessment 28,106.98 7,655.69 35,762.67 Sludge Pile Disposal Plan/Report/Monitoring 6,588.04 8,274.92 7,939.26 24,536.94 15,266.75 62,605.91 Water System Design work 29,445.93 29,445.93 Develop/Update O&M Plan 16,939.49 10,320.97 27,260.46 111,673.78 33,407.13 69,799.80 50,329.48 52,061.01 62,616.61 34,662.31 414,550.12 PRC"IDENCE 4 'PROVIDENCE Seward Medical&Care Center Table o * waf Contents n t e n t s SeMedicardl&Care Center Providence Seward Medical and Care Center 2013 Year End Report • Executive Summary City of Seward - City Council ' Quality Measures • Patient Experience March 10,2014 • Financial Performance / Census • Employee Engagement • Community Benefit K. .g: , *Of lik w .Disc„ 6 • 2014 Priorities 1 Executive t PROVIDENCE t Pr1C.IVIDENCE Seward Quality Measures / Seward Medical&Care Center Medical&Care Center SummaryC Dear Seward City Council Members,Mayor and City Manager: Indicators Providence Seward Medical and Care Center(PSMCC)had a strong year in 2013.Highlighted by continued improvement in quality measures at both facilities,successful regulatory surveys at Seward Mountain Haven and sustained patient satisfaction and overall employee engagement scores.Finally, with the completed settlement agreement with the State of Alaska we were i Medical Center Mountain Haven able to bring current,deferred financial commitments with the City of Seward. j Measure 2013 Goal 2012 2013 Goal 2012 In November,we learned that the City of Seward and Seward Community Falls/1000 patient days 1.36 5.70 12.51 3.75 4.70 6.27 Health Center co-applicant submission was approved and awarded a new access point grant award.With that announcement,we began the process of �Heaithcare Aquired Pressure Ulcer Rate 2.65`%:, 0 0 0.25'%L 0 0.00 closing our Seward Family Care clinic and working with SCHC towards the 'HealthcareAquired Infections/1000patient days 0.00 0 1.04 5.17 0 6.72 opening of their clinic. 130day Readmission Rate 3.75% 0 3.60% NA Contained in this report is a summary of our successes and challenges from the past year and our priorities for this coming year. • Successfully passed regulatory surveys On behalf of the PSMCC Team,thank you for your continued support and we look forward to continuing our service to you and the community. — Annual State of Alaska Licensing — Mountain Haven Sincerely, "'g — Federal Life Safety — Mountain Haven JosephF a Administrrat rat or • Prep for Medical Center Survey Admin 2 3 tPROVIDENCE PROVIDENCE Patient Experience Seward Seward Medical&Care Center Financial Performance / Census Med.cal&Care Center 2013 2013 2012 Overall Patient Experience 96% 93.1% 93.0% Actual Budget Actual Likelihood to Recommend 89.6% 89.1% Total Revenue $20.95M $18.76M $18.11M Total Expense $16.74M $16.12 $16.33M • Positive comments: Net Income $4.86M $3.26M $2.38M — "This was the best visit to Providence Seward by far, in many years" • Opportunities: — "Don't remember if staff washed their hands before care" Charity Care / Bad Debt $1.47M $1.25M $0.92M • Implementing surveys for all patient care areas(LTC, Rehab, Lab, - Radiology, Inpatient, ER) 4 5 t PROVIDENCE t PROVIDENCE Seward Medical&Care Center Seward Employee Engagement Medical&CareCenter Financial Performance / Census Employee Engagement Survey 2013 2013 2012 30.. Actual Budget Actual npatient Days 182 240 247 701. Swing bed days 364 524 499 LTC days 12,196 13,140 12,444 50'%. - - .... 2011 (ADC=Average Daily Census) (33.4 ADC) (36.0 ADC) (34.0 ADC) ■23 .201013 ER visits 2,326 2,610 2,457 ' 30%, Clinic visits 4,822 5,322 4,580 20% Outpatient visits 22,395 23,455 23,163 Therapy visits 6,842 13,364 12,440 o,. Recommend Providence as Supervisor respondstofeedbark My work supports the Mission Leadership communicated* great place to v:ork from Employees Amon thatmotivates me 6 • 7 RRC`"IDENCE "'ROVIDENCE Community Benefit M dial&Care Center Community Benefit rd Medical&Care Center • Over $729K in Charity Care • Over 1800 community volunteer hours — Includes Sliding Fee Schedule benefits • Table of the King • Seward Wellness For All - Over 4 boxes of non-perishable food and over $280 — Approx $62,000 in-kind services and labor donated to He Will Provide Food Bank • On Demand Labs - Started a weekly Table of the King to benefit Vicar's Fund — Over $11 ,000 • Mount Marathon Race — Approx 50 volunteer hours 8 9 It PROVIDENCE ?POVIDENCE 2014 Priorities Seward Medical&Care Center 2014 Priorities Seward Medical&Care Center Providence Seward Medical Center Providence Seward Mountain Haven • Support SCHC in providing primary care through • Increase the number of Elders through referrals from ancillary and continuum of care services other Providence facilities • Enhance emergency services through telemedicine • Develop new support services to increase the number of (eCare Mobile) Elders we can serve • Collaborate with other providers and community • Evaluate additional growth opportunities based on organizations to meet community needs community need • Improve emergency preparedness through training and drills 10 11 ^'''VIDENCE Health&Services Alaska Thank you