HomeMy WebLinkAbout04182017 Planning & Zoning Packet Special Meeting Seward Planning & Zoning Commission
Special Meeting Packet
April 18, 2017
City Hall Annex Building, 238 Fifth Avenue
Beginning at 7:00 p.m.
�p
"ICASVP
Seward Planning & Zoning Commission
Special Meeting
April 18, 201T 7:00 p.m. City Council Chambers
Cindy Ecklund
Chair 1. Call to Order
Term Expires 02/20
2. Opening Ceremony
Martha Fleming
Vice Chair A. Pledge of Allegiance
Term Expires 02/20
Gary Seese 3. Roll Call
Commissioner
Term Expires 02/19 4. Special Reports &Presentations
Margaret Anderson A. City Administration Report
Commissioner
Term Expires 02/18 B. Other Reports, Announcements &Presentations
Tom
ommisa'oner 5. Citizens' Comments on any subject except those items
CTerm Expires 02/19 scheduled for public hearing. [Those who have signed in will
be given the first opportunity to speak. Time is limited to 3
Craig Ambrosiani minutes per speaker and 36 minutes total time for this agenda
Commissioner item]
Term Expires 02/19
6. Approval of Agenda and Consent Agenda. [Approval of
David Carlton Consent Agenda passes all routine items indicated by asterisk(*).
Commissioner Consent Agenda items are not considered separately unless a
Term Expires 02/18 Commissioner so requests. In the event of such a request, the
item is returned to the Regular Agenda.]
Jim Hunt
City Manager
Ron Long
Assistant City Manager
Donna Glenz
Planner
Dwayne Atwood
Planning Technician
Planning and Zoning Commission Meeting Agenda
April 4, 2017 1
7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first
opportunity to speak]
A. Unfinished Business Items requiring a Public Hearing-None
B. New Business Items requiring a Public Hearing-
Resolution 2017-04 pulled from agenda
1. Resolution 2017 04 of the Planning and Zoning Commission of the City of
Code§15.10.140 Specific Definitions; §15.10.225 Land Uses Allowed and
. . . .
2. Resolution 2017-05 of the Planning and Zoning Commission of the City of
Seward, Alaska recommending City Council amend portions of Seward City
Code §15.10.220 Development Requirements Table - Notes to extend the
maximum 26 foot building height area to include the South Harbor Uplands,
Tract H, Waterfront Park Replat Page 3
3. Resolution 2017-06 of the Planning and Zoning Commission of the City of
Seward, Alaska recommending City Council approve Volumes I and II of the
Seward 2030 Comprehensive Plan to include the Land Use Map Page 10
8. Unfinished Business-None
9. New Business-
* A. April 4, 2017 Regular Meeting Minutes Page 15
10. Informational Items and Reports(No action required)-
A. 2017 Planning &Zoning Meeting Schedule Page 20
B. City Clerk Information Regarding Motions and Amendments Page 21
C. Alaska Railroad Corp. Expansion Plan Meeting Page 25
D. Permitting &Agency Information Day Page 26
11. Commission Comments
12. Citizens' Comments[Limit to 5 minutes per individual-Each individual has one opportunity to speak]
13. Commissions and Administration Response to Citizens' Comments
14. Adjournment
Planning and Zoning Commission Meeting Agenda
April 4, 2017 2
Sponsored by: Staff
CITY OF SEWARD,ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2017-05
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL
AMEND PORTIONS OF SEWARD CITY CODE §15.10.220
DEVELOPMENT REQUIREMENTS TABLE — NOTES TO EXTEND THE
MAXIMUM 26 FOOT BUILDING HEIGHT AREA TO INCLUDE THE
SOUTH HARBOR UPLANDS, TRACT H, WATERFRONT PARK REPLAT
WHEREAS, currently within the Harbor Commercial Zoning District in the area bounded
by Fourth Avenue, the (south) boat launch ramp, the harbor basin and J Float Ramp, the maximum
building height is 26 feet. All other property in the City is subject to a 34 foot maximum building
height; and
WHEREAS, according to §15.10.220 of the City Code the purpose of building height
standards is to prevent loss of life or excessive property damage through the inability of the city fire
department to reach upper stories or roofs and to help maintain the character of neighborhoods; and
WHEREAS, the proposed ordinance will extend the 26 foot maximum building height
requirement southward to include the area known as the South Harbor Uplands, legally known as
Tract H, Waterfront Park Replat number 2012-04; and
WHEREAS, having complied with the public notification process, on April 18, 2017, the
Seward Planning and Zoning Commission held the required public hearing and made the following
recommendations.
NOW,THEREFORE,BE IT RESOLVED by the Seward Planning and Zoning Commission that:
Section 1. The Commission recommends Ordinance 2017- attached and incorporated
herein by reference, be forwarded to City Council.
Section 2. The Commission further recommends the Council approve Ordinance 2017- ,
amending portions of Seward City Code §15.10.220, Development Requirements—Notes, Note Number 1.
Section 3. This resolution shall take effect immediately upon its adoption.
3
Seward Planning and Zoning Commission
Resolution 2017-05
Page 2 of 2
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 18th day of April
2017.
THE CITY OF SEWARD
Martha Fleming, Vice-Chair
AYES:
NOES:
ABSENT: Carlton, Swami,Ecklund
ABSTAIN:
VACANT: None
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
4
P & Z Agenda Statement k-C
Meeting Date: April 18, 2017 '� P
Through: Ron Long, Assistant City Manager .
From: Donna Glenz, Planner 1
Agenda Item: Recommending City Council amend portions of Seward City Code
§15.10.220 Development Requirements Table — Notes to extend the
maximum 26 foot building height area to include the South Harbor
Uplands,Tract H, Waterfront Park Replat
BACKGROUND &JUSTIFICATION:
Currently within the Harbor Commercial Zoning District in the area bounded by Fourth Avenue,
the (south) boat launch ramp, the harbor basin and J Float Ramp, maximum building height is 26
feet. All other property in the City is subject to a 34 foot maximum building height.
According to the Zoning Code the purpose of building height standards is to prevent loss of life
or excessive property damage through the inability of the city fire department to reach upper
stories or roofs and to help maintain the character of neighborhoods. Not only is it important to
maintain a public view of the Harbor Basin from the uplands, it is also important to maintain the
view of the mountains and back drop from other areas. The area of South Harbor Uplands
abutting the harbor basin is built approximate 5 to 6 feet higher than any adjoining area.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (2020, approved by Council August 8, 2005):
1. • Preserve and protect the scenic views of the mountains and X
Resurrection Bay. (page 11)
Seward Boat Harbor Plan (December 8, 2014):
2. View shed from the uplands is not addressed in the current X
Harbor Plan
Previous Seward Small Boat Harbor Plans (1980's & 1990's)
3. Multi-story building development is blocking shoreline access and X
views of the boats within the Small Boat Harbor
Strategic Plan (Approved by Council Resolution 99-043):
• Natural Environment:
o We celebrate our natural environment by: preserving
4 views and open spaces. (Page 4) X
• Goals and Objectives:
o Preserve and Protect the Scenic Views of the
Mountains and Resurrection Bay (Page 15,Bullet 1)
5
5 Municipal Lands Management Plan: (Adopted by Council X
Resolution 2014-095)
The Seward Port and Commerce Advisory Board (PACAB) held a public meeting on April 5,
2017 and supported by motion extending the 26 foot maximum building height area to include
the South Harbor Uplands, Tract H, Waterfront Park Replat. PACAB also noted support for
continuing the current harbor boardwalk and current conditions of the Seward Boat Harbor
southward in the development of the South Harbor Uplands.
As per City Code §15.01.040 Public Hearings; the public notice requirements were met. At the
time of publishing this agenda, no public inquiry had been received.
RECOMMENDATION:
Staff recommends the Commission approve Resolution 2017-05, recommending the City
Council adopt the attached Ordinance amending City Code §15.10.220. Development
Requirement Table— Notes; Note 1.
6
Sponsored by: Planning and Zoning Commission
Introduction Date: May 8,2017
Public Hearing Date: May 22,2017
Enactment Date: May 22,2017
CITY OF SEWARD, ALASKA
ORDINANCE 2017-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE §15.10.220
DEVELOPMENT REQUIREMENTS TABLE — NOTES TO EXTEND THE
MAXIMUM 26 FOOT BUILDING HEIGHT AREA TO INCLUDE THE
SOUTH HARBOR UPLANDS, TRACT H, WATERFRONT PARK REPLAT
WHEREAS, currently within the Harbor Commercial Zoning District in the area bounded
by Fourth Avenue, the (south) boat launch ramp, the harbor basin and J Float Ramp, maximum
building height is 26 feet. All other property in the City is subject to a 34 foot maximum building
height; and
WHEREAS, according to §15.10.220 of the City Code the purpose of building height
standards is to prevent loss of life or excessive property damage through the inability of the city fire
department to reach upper stories or roofs and to help maintain the character of neighborhoods; and
WHEREAS, the proposed ordinance will extend the 26 foot maximum building height
requirement southward to include the area known as the South Harbor Uplands, with a legal
description of Tract H, Waterfront Park Replat number 2012-04; and
WHEREAS, it is in the public interest to maintain a city code that reflects community
needs; and
WHEREAS, the Seward Port and Commerce Advisory Board (PACAB) held a public
meeting on April 5, 2017 and supported by motion extending the maximum 26 foot building height
area to include the South Harbor Uplands; and
WHEREAS, the Planning and Zoning Commission held a public hearing on April 18, 2017
and approved Resolution 2017-05 recommending City Council approve the proposed City Code
amendments included within this Ordinance. .
NOW,THEREFORE,THE CITY OF SEWARD ORDAINS that:
Section 1. Seward City Code is hereby amended as follows:
(Deletions are Bold Stril roughs; Additions are Bold Underline)
7
CITY OF SEWARD, ALASKA
ORDINANCE 2017-
Page 2 of 2
Table §15.10.220. Development Requirements—Notes
NOTE 1. Within the HC District, in the area bounded by Fourth Avenue, the beat
South Harbor Uplands - Tract H, Waterfront Park Replat, the harbor
basin and J Float Ramp, building height is limited to 26 feet.
Section 2. This ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this 22nd day
of May 2017.
THE CITY OF SEWARD, ALASKA
Jean Bardarson,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
8
##. is T I '..41'44-....,/.,.4401.-
1^' }��S' ^
-...b i•+'
i i
8 A
t_g; :: , / 4wil 1,4" itgr:41,.-0, 0 _ 1 il' •:it .1.
e 4. L
k i1 •
iii ' . A , ., . -4+ j .1 ..0 . , 1
. 0- .:
lip
Current 26 Foot Area
t ' r1
NW
Kam itaikikall
. ,: fartM at , a. 1 1 '
'� _ jY
s71 S E
'4.; Og
"" ,* b
, a meq:
i`*.:
* F<
4'
f X
Area to be added
Area of Proposed Maximum
/FSF�9 Ordinance 2017-
26 foot Building Height / .a"�• `$1 ......\
N Ps.z
Due to different data sources property lines and aerial0 180 360 720 Feet
imagery do not overlay correctly. Map is to be used for 4c P # ,
orientation and reference purposes only. Mapping Assistance by Alaska Map Company,LLC
9
Sponsored by: Staff
CITY OF SEWARD, ALASKA
PLANNING AND ZONING COMMISSION
RESOLUTION 2017-06
A RESOLUTION OF THE PLANNING AND ZONING COMMISSION OF
z THE CITY OF SEWARD, ALASKA, RECOMMENDING CITY COUNCIL
APPROVE VOLUMES I AND II OF THE SEWARD 2030
COMPREHENSIVE PLAN TO INCLUDE THE LAND USE MAP
WHEREAS, the 2020 Seward Comprehensive Plan was approved by City Council on
August 8, 2005; and
WHEREAS, the Comprehensive Plan is a document the Council uses to manage and
facilitate the decisions made in the growth of our community; and
WHEREAS, during the last twelve (12) years the community of Seward has experienced
significant growth and change; and
WHEREAS, in January 2015 the City applied for and received Kenai Peninsula grant
funding to assist with the update of the 2020 Compressive Plan; and
WHEREAS, through the RFP process the City selected PDC Engineers to gather public
input, work with the Planning and Zoning Commission and City staff to complete the update of
the 2020 Comprehensive Plan; and
WHEREAS, over the last two years the Planning and Zoning Commission has held
thirteen (13) public work sessions and meetings working on the updates; and
WHEREAS, PDC Engineers has completed the update and submitted the final draft of
the 2030 Comprehensive Plan including the Land Use Map for approval by the City Council and
the Kenai Peninsula Borough; and
WHEREAS, having complied with the public notification process on April 18, 2017 the
Seward Planning and Zoning Commission held the required public hearing and made the
following recommendations.
NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning
Commission that:
Section 1. The Planning and Zoning Commission recommends the Seward City Council
approve the 2030 Seward Comprehensive Plan to include the Land Use Map.
10
Seward Planning and Zoning Commission
Resolution 2017-06
Page 2 of 2
Section 2. The Commission further recommends the Council submit the 2030 Seward
Comprehensive Plan to the Kenai Peninsula Borough and recommend approval.
Section 3. This resolution shall take effect immediately upon its adoption.
+
PASSED AND APPROVED by the Seward Planning and Zoning Commission this 18th
day of April, 2017.
THE CITY OF SEWARD
Martha Fleming, Vice-Chair
AYES:
NOES:
ABSENT: Carlton, Swann,Ecklund
ABSTAIN:
VACANT:
ATTEST:
Johanna Kinney, CMC
City Clerk (City Seal)
11
P&Z Agenda Statement
jof s
Meeting Date: April 18, 2017 ct
Through: Ron Long, Assistant City Manage;_ qw
tits
From: Donna Glenz, Planner kviy
Agenda Item: Recommendation to Council to approve the 2030 Comprehensive Plan to
include the Land Use Map
BACKGROUND & JUSTIFICATION:
The Seward Comprehensive Plan was last updated in 2005, and provides a guide for community
development pertaining to land use, transportation facilities, economic development, public
facilities and services. The 2030 Comprehensive Plan is a long range policy document adopted
and amended by the City Council. The Plan establishes a vision for the City, provides policy
guidance for growth and development and contains action items directed at the City to
implement the vision.
During the last twelve (12) years the community of Seward has experienced growth and change.
The community needs to have an accurate and current Comprehensive Plan that expresses the
community's desire for future growth and development.
Council approved Resolution 2015-008 requesting grant funding from the Kenai Peninsula
Borough for the purpose of updating the 2020 Comprehensive Plan. The Kenai Peninsula
Borough approved Ordinance 2014-19-47 which appropriated a $50,000.00 grant to the City of
Seward for the Comprehensive Plan update.
Through the Request for Proposals (RFP) process, the City hired PDC Engineers to gather public
input, work with the Planning and Zoning Commission and City staff to complete the update of
the 2020 Comprehensive Plan. PDC Engineers has completed the update and submitted the final
draft of the 2030 Comprehensive Plan including the Land Use Map for approval by the City
Council and the Kenai Peninsula Borough.
CONSISTENCY WITH CITY PLANS Yes No N/A
Comprehensive Plan (2020, approved by Council August 8, 2005)
1. • Was written to provide a vision and guidance for growth and X
development through the year 2020.
Strategic Plan (Approved by Council Resolution 99-043):
Pursue the community's vision through rigorous implementation of
the Comprehensive and Land Use Plans X
2' • Ensure that all legislative and administrative decisions are
consistent with the goals of the Strategic and Comprehensive
Plans (Page 10&Bullet 3)
3 Seward City Code X
15.05.010. - Seward Comprehensive Plan.
12
From time to time, upon recommendation of the city council, the Kenai
Peninsula Borough assembly shall by ordinance modify, adopt and
implement the Seward Comprehensive Plan. The plan is a public
declaration of policies reflecting community goals as expressed by
citizens, and is meant to guide the actions of elected officials in setting
forth the goals, objectives, and policies governing the future
development within the city.
As per City Code §15.01.040 Public Hearings; the public notice requirements were met. At the
time of publishing this agenda, no public inquiry had been received.
RECOMMENDATION:
Staff recommends the Commission approve Resolution 2017-06, recommending City Council
approve the 2030 Comprehensive Plan to include the Land Use Map.
13
MEMORANDUM
eof sets.
City of Seward ?
Community Development
Date: April 18, 2017
To: Seward Planning and Zoning Commission
Through: Donna Glenz, Planner a()
From: Dwayne Atwood, Planning Technician
Subject: Comprehensive Plan Volumes I and II.
Please note that the Comprehensive Plan Volumes I and II are available at the City of Seward
Web Page at: http://www.cityofseward.us/
You may also find Volume I and Volume II by following the direct links below:
Volume I: http://www.cityofseward.us/DocumentCenter/View/3325
Volume II: http://www.cityofseward.us/DocumentCenter/View/3326
RECOMMENDATION: Please note the Comprehensive Plan Volumes I and II are available
online. Hard copies will be provided for your April 18 meeting.
14
City of Seward,Alaska Planning Commission Minutes
April 4, 2017 Volume 7,Page 225
Call to Order
The April 4, 2017 Regular Meeting of the Seward Planning & Zoning Commission was
called to order at 7:00 p.m. by Vice Chair Martha Fleming.
Opening Ceremony
Commissioner Ambrosiani led the Pledge of Allegiance to the flag.
Roll Call
There were present: .4
Martha Fleming presiding, Gary Seese, Margaretvierson,
Craig Ambrosiani,
•
comprising a quorum of the Commission; and
Donna Glenz, Plans.
Dwayne Atwood, PlnuitgTician
Excused.was Cindy Ecklund,Tom Swami and David Carlton
City Administration Report \
Planner Donna dlenz updated the Commi igion on the following business items:
• No new floodplain development permits had been issued since the previous meeting.
• The Seward Marine Industtiai Center breakwater construction had resumed and the
e, eject was on schedule, including upland development, Glenz said.
• Bo.. Harbor staff had completed numerous boat lifts and it was announced that longtime
Harbor Department eilnployee Flip Foldager was retiring during April, Glenz said.
• The ong.:r _ repair to the Lowell Creek diversion tunnel was nearing completion,
possibly wi e.' weeks, Glenz said.
• Kenai Peninsula Borough Mayor Mike Navarre was slated to address budget issues at a
local town hall meeting on April 5.
• Commissioners were reminded to complete their Alaska Public Offices Commission
paperwork and return it to the City Clerk's office.
• The annual spring Permitting & Agency Information Day event was scheduled for April
20 in the Community Room of the public library.
Glenz suggested that the Commission amend the agenda to include an Item D under New
Business to discuss the availability of a quorum for an April 18 special meeting.
15
City of Seward,Alaska Planning Commission Minutes
April 4, 2017 Volume 7,Page 226
Fleming asked about the possibility of scheduling a field trip to learn more about the Lowell
Creek diversion tunnel project.
In response to further questions, Glenz explained that it would not be possible to enter the tunnel.
Glenz said she would contact the City Public Works director to determine if a visit to the site was
possible.
Other Reports,Announcements & Presentations—None
Citizens' Comments on any subject except those scheduled for Public Hearing—None
Approval of Agenda and Consent Agenda
Motion (Anderson/Ambrosiani) Approve the Agenda and Consent
Agenda, and add an Item'0 under New
Busjness as "Commission discussion and
availability of a quorum for an April 18
special meeting."
Motion Passed, as amended Unanimous
The following item was approved on the Consent Agenda;
February 7, 2817 Meeting Minutes
Special Items—
Election of Chair and Vice-Chair
Glenz stated the rules for,the nomination.
Fleming opened the floor toaccept nominations for Chair.
Motion (Anderson/Seese) Close the nominations for Chair and elect
Commissioner Ecklund as Chair of the
Planning and Zoning Commission.
Motion Passed Unanimous Consent
Glenz noted that Ecklund had indicated in writing her desire to accept nomination.
Fleming opened the floor to accept nominations for Vice Chair.
16
City of Seward,Alaska Planning Commission Minutes
April 4, 2017 Volume 7, Page 227
Motion (Ambrosiani/Seese) Close the nominations for Vice Chair and
elect Martha Fleming as Vice Chair of the
Planning and Zoning Commission.
Motion Passed Unanimous Consent
Unfmished Business Items requiring a Public Hearing—None
New Business Items requiring a Public Hearing—None
Unfmished Business—None
New Business Items—
Resolution 2017-02 of the Planning and Zoniag Commission of the City oVieward,
Alaska, recommending Kenai Peninsula Through approval of the preliminary
replat of Lots 13, 14 and 15, Block 17, Original Townsite of Seward, creating one
lot to be known as Lot 14A,White Replat
Glenz noted the location of the property` ii + directed Commissioners to the maps that had been
provided. The property was within the tb Commercial Zoning District and served by full
utilities, Glenz said.
Motion (Anderson/Ambrtsfa)* Approve Resolution 2017-02
Ambrosiani asked if the vacation of interior)9.t lines would result in any impact to the
surrounding properties.
Glenz said the interior lot linevacation would make one 9,000 square foot lot and would not
create any conformity issues. In response to Ambrosiani, Glenz added that the developer had
expressed interest in remodeling the existing home to a duplex, which required the interior lot
line vacation. The developer could, ultimately, expand the structure to construct a triplex, she
said.
Bob White, the"property owner, added that the proposed duplex remodel project would not
expand the structurallootprint of the house.
In response to Anderson, Glenz said that much of the property situated north along Sixth Avenue
was zoned Auto Commercial. One property on the street was zoned Single Family, Glenz said.
Motion Passed Unanimous
17
City of Seward,Alaska Planning Commission Minutes
April 4, 2017 Volume 7, Page 228
Resolution 2017-03 of the Planning and Zoning Commission of the City of Seward,
Alaska recommending the City Council approval of the Planning and Zoning
Commission priorities from April 2017 to April 2018
Motion (Ambrosiani/Anderson) Approve Resolution 2017-03
Glenz stated the history of the work sessions leading up to the establishment of the annual
priorities. Staff recommended adoption of the priorities as listed.
Commissioners questioned aspects of the Camping Code and how the Commission would be
involved in any amendments.
Glenz cited the history of earlier revision efforts and the portions of the City Code that provided
guidance on camping. The Community Development Department and the City Clerk's office
worked on the Camping Code, but priorities changed when Staff was directed`to work on the
Mobile Vendor Code. Other priorities, including the Comprehensive Plan update, had taken
energy away from revising the Camping Code. Glenz further explained some of the camping
issues that resulted in complaints from the public.
Glenz said staff would bring forward a revision to the Camping Code in the near future.
Motion Passed , Unanimous
Commission discussion and availability of a gtarum for an April 18 special meeting
Glenz said a special meeting was needed in order to hold three public hearings in a timely
fashion. Glenz was concerned that a quorum might not be available and asked Commissioners to
check their schedules and determine if they were available.
Commissioners discussed the date and determined the members present would be available to
meet on April 18. The Commission set the special meeting time for 7 p.m.
InformationalItems and Reports (No action required)
FEMA Region X Newsletter
2017 Planning& Zoning Meeting Schedule
April 10 Planning and Zoning Quarterly Report to City Council
April 18 Kenai Peninsula Borough Assembly Meeting Reminder
Update on Seward/Bear Creek Flood Service Area Projects
Glenz directed Commissioners to the flood board update provided by Stephanie Presley, service
area coordinator. Commissioners said they appreciated the quality of the report provided by
Presley.
18
City of Seward,Alaska Planning Commission Minutes
April 4, 2017 Volume 7, Page 229
In response to Anderson, Glenz said the City had been involved in several flood mitigation
projects that were coordinated with the flood service area board. Potential future projects
included a portion of the road leading into the Kenai Peninsula Borough solid waste transfer
facility, Glenz said.
Commission Comments—
Fleming encouraged Commissioners to contact Kenn Carpenter, the new Kenai Peninsula
Borough Assembly representative for District 6, which included the Seward area. Fleming said
she was most concerned with education funding.
In response to Anderson, Glenz said the final draft of the Comprehensive Plan update had been
received. The plan would need to be approved and adopted by the Kenai Peninsula Borough in
June. The final draft was scheduled to come before Commissioners on April 18, Glenz said.
During further discussion of the Comprehensive Plan update,`Glenz directed Commissioners to
the Land Use Map and pointed out some of the minor chance that were to be adopted.
Citizens' Comments—None
Commission and Administration Response to Citizens'Comments—None
Adjournment
Meeting adjourned at 7;50 p.m. '
Dwayne Atwood, Martha Fleming
Planning Technician Vice Chair
(City Seal)
19
Memorandum e4ofs
CITY OF SEWARD 4'
k9
� L ti. �o
COMMUNITY DEVELOPMENT
l4 Asr
Date: November 1,2016
To: Planning&Zoning Commission
Through: Donna Glenz, Planner
From: Dwayne Atwood, Planning Technician
Subject: 2017-Planning&Zoning Meeting Schedule
This memo is to provide a schedule of the Planning & Zoning Commission Meetings for the calendar year 2017.
Unless otherwise noted the P & Z regular meetings will begin at 7:00 p.m. The "Scheduled Special Meetings"
shall be held ONLY if a Public Hearing item is on the agenda and will commence at 7:00 pm, otherwise the
gathering will be a work session commencing at 6:00 pm.
Month Regular Meeting Special P&Z Meeting for Public Hearings 7:00 pm
OR scheduled Work Sessions begin at 6:00 pm
January January 3 January 17
February February 7 February 21
March March 7 (Note: March 7 Flood Board Work Session at 6:00)
March 21
April April 4 April 18
May May 2 May 16
June June 6 (Note: June 6 Flood Board Work Session at 6:00)
June 20
July July 4 July 18
August August 1 August 15
September September 5 (Note: Sept. 5 Flood Board Work Session at 6:00)
September 19
October October 3 (Borough& Local Elections on October 3)
October 17
November November 7 (National Election on November 7)
November 21
December December 5 (Note: Dec. 5 Flood Board Work Session at 6:00)
December 19
January January 2, 2018 January 16, 2018
If you have questions or concerns or cannot attend, please call 224-4049 or email datwood@cityofseward.net.
20
Memorandum
e of sF,
k4Date: March 24, 2017 o
To: City Council, Historical Preservation Commission, Planning and q KP
Zoning Commission, and Port and Commerce Advisory Board
From: Johanna Kinney, City Clerk
Subj: Motions and Amendments
Council, Board Members, and Commissioners,
Below is a helpful article on making motions and amendments. Also,the order of events is captured in the
minutes. Two examples are included with this memo to show this order.
Questions? Let me know, please!
Johanna Kinney, CMC
City Clerk, City of Seward
Post Office Box 167
Seward, Alaska 99664
p: 907.224.4045
e: clerk(a)cityofseward.net
f: 907.224.4038
w: www.cityofseward.us
21
How can we be clear about motions and amendments so that all the board and
those in the audience understand what the board is voting on?
Making a motion and amending it once before voting on the amended motion can usually be handled with no
problem. But multiple amendments, retractions and attempts to amend can leave everyone clueless about what
the board is actually voting on.
4
The chair should first accept a main motion, ask for a second and then clearly restate the motion. Once
seconded,the motion belongs to the entire board and can only be amended by a vote of the board. In other
words, five minutes into discussion of the motion,the original maker can't just say "Oh wait, I want to change
my motion to ..."and have that become the new motion.
Anytime before a final vote on the motion, it can be amended by any member of the board (including the
original maker of the motion)as long as two conditions are met:
• The motion must be directly related to the main motion ("germane")
• The amendment must be seconded by another board member
When the motion to amend is made and seconded,the board must deal with the amendment before dealing with
the main motion. The board must debate and vote on the amendment only-not the main motion. The board
chair must keep everyone on the topic of the amendment. If a member begins to comment on the main motion,
the chair should rule him or her out of order immediately. After debate,the chair calls for a vote on the
amendment. If it passes,the chair restates the motion as amended and opens it up for debate. If the amendment
fails,the chair states the motion as originally worded and the board debates the main motion.
Once you are back to a main motion,that motion can be amended and the cycle begins again until the main
motion is finally voted.
While it is possible and allowable under Robert's Rules to have amendments of the second rank, also known as
amendments to amendments, any board suffering confusion about motions and amendments is well advised to
stick to one amendment at a time.
• If the board allows only one amendment at a time, and the chair clearly states the full language of the motion, or
motion to amend, before and after each vote,confusion can be minimized.
Julie Catala, board secretary for Corvallis School District 509J, has developed a simple .uidelinc (13k i 11) for
making and amending motions. (http://www.osba.org/-/media/Files/ResourcesBoard-Operations/Corvallis-
cheat-sheet-for-making-motions.pdf?la=en)
From the Oregon School Boards Association
(http://www.osba.org/Resources/Article/Ask Betsy/Cla:22 of motions and amendments.aspx):
PRIMARY AMENDMENT EXAMPLE
Motion and corresponding actions are color coded
Resolution 2017-321, A Resolution Of The City Council Of The City Of Seward,Alaska,Approving The
Purchase Of A Hover Board For The Amount Not To Exceed $8,765,432.10.
Motion (Smith/Wesson) Approve Resolution 2017-321
—discussion on the main motion happens here, as well as staff input if requested by the body—
Motion to, d (fir Y2" "'--Amend Resolution 2617-321, striking the original
amogpt and inserting$10,000 00.
--discussion on the motion to amend only happens here
Motion to Amend Passed MIK Unanimous
—more discussion on the main motion can happen here
Motion to Amend (Wells/Fargo) Amend Resolution 2017-321,by adding the words"hot
pink" before hover board.
—discussion on the amendment only happens here—
Motion to Amend Passed Unanimous(this is a vote on the amendment!)
--more discussion on the main motion can happen here—
Main Motion Passed Unanimous(as amended)
Congratulations,you are now the proud owner of a ten million dollar hot pink hover board. O
23
PRIMARY and SECONDARY AMENDMENT EXAMPLE
Motion and corresponding actions are color coded
Resolution 2017-321,A Resolution Of The City Council Of The City Of Seward,Alaska,Approving The
Purchase Of A Hover Board For The Amount Not To Exceed $8,765,432.10.
Motion (Smith/Wesson) Approve Resolution 2017-321
' —discussion on the main motion happens here, as well as staff input if requested by the body—
. ___ �,. Amend Resin 2017-321, strikine original
Iaount and*Wing$10,000,000.
—discussion on the motion to amend only happens here-
--more discussion can happen here—
Motion to Amend (Wells/Fargo) Amend Resolution 2017-321, by adding the word
"pink" before hover board.
—discussion on the amendment only happens here—
(clerk note: it is possible to amend an amendment. This is called a secondary amendment. They can be tricky,
but a good tip to remember is you can amend the amendment, if it's a completely different change not related to
the first amendment, better just save it until after you vote on the original amendment. See next example)
kotI to like Secondary A nd Asthe' ent' ut
'esson/Smith) 2017-321, by inserting the words "hot p�
hover board.
—discussion on the secondary amendment only happens here—
Motion to Make Secondandment Passed es: MithAillibn
No: Lam. Cu`
—more discussion can happen here--
' Motion to Amend Passed Unanimous (this is a vote on the overall amendment!)
—more discussion can happen here--
Main Motion Passed Unanimous' (as amended)
Congratulations, you are now the proud owner of a ten million dollar hot pink hover board. O
24
4 ALASKA
•
RAILROAD
SEWARD MARINE TERMINAL
EXPANSION PLANNING SE5 RD
PUBLIC
MEETING
TUESDAY, MAY 9, 2017
TIME: 6PM - 8PM (PRESENTATION AT 6:30)
LOCATION : DALE R. LINDSEY TERMINAL
913 PORT AVENUE, SEWARD, AK
The Alaska Railroad Corporation
-41 r
(ARRC) invites you to attend an open
�:, pC °Jtln-e9sarhouse gathering to learn more about its
- °'r i Master Plan in Seward. Members of
Awe :71-407,1_.;.r- :� Aro'
the Railport Seward Team will provide
�- a presentation at 6:30 and be available
� -� ` to answer questions. Refreshments will
be provided.
For more information call Tami at (907) 565-4209 or visit
www. railportseward .corn
Permitting & Agency
_...,
Information D.av
,
t Agency representatives will be available to assist
with your permit application, summer project
` 1 rY de information on:
iZ
• I'I,111111
;42 • I'ci nlitiintir_
IS • I IU►i►(I I'kI: I'i'ee1 l'nIii►n
V • I11)(I,►t( (1 I''>Iiiltiing ( ocit'
L
• I I►►i)(11)I,iiii \l.in,igein 'lit
8 frisi 0,,
,., Is
pa :,: ♦ \Atinn,il I I►►►►(I In,►ii .ill( e I'rWil',liln
il
16.
♦ I itil►i i il '. t. \1 il(llil► \ : 1101 I
Drop In, Ask Questions & Get Answers!
„..;Of 4k,..P ° 'i 1 23D-Lu'L 10ain c- .2picil
. tz
sEmm LIEJ''' ' 7 CONIMUHITY 2001/1 'g
2139 S EZS
Sponsored by: s
OF.f t`� k9 ,--4,77,,w- ,,y��C F NIA'jG
Y.r Nr° Seward/Bear Ci < r; '`�o , _T ,
Z,
Flood Service Ar'-. ,
,, „wo ,� —� o `. US Army Corps of Engineers
oG R C C, V..ySKP 4'ev', ,•H=' �. ..,Ra 0 a p U Li . Alaska District
26
Aril 2017Apr"2017 May 2017
SuMo
SuMa TuWe Th Fr Sa TuWeTh Fr Sa
1 1 2 3 4 5 6
2 3 4 5 6 7 8 7 8 9 10 11 12 13
9 10 11 12 13 14 15 14 15 16 17 18 19 20
16 17 18 19 20 21 22 21 22 23 24 25 26 27
23 24 25 26 27 28 29 28 29 30 31
30
Sun Mon Tue Wed Thu Fri Sat
Mar 26 27 28 29 30 31 Apr 1
Reserved for Audit
0
2
2 13 14 15 16 7 18
Reserved for Audit
7:00pm 10:30p 12:00pm 2:OOp 10:00am 1:30p
co m P&Z Mtg m PACAB m HP WS
(City Annex Mtg(Library)
(Chambers)
Building)
9 110 I11 112 13 114 115
Reserved for Audit 12:00pm
5:30pm 7:00pm 7:00pm 10:OOp 12:00pm 2:OOp 7:00pm 10:00p
CCWS m KPB Road m PACAB m Fish&
(Chambers) Service Mtg Work Session Game
7:00pm 10:30p (Council 6:30pm 10:00p Meeting
m CC Mtg Chambers) m HP Mtg& (Chambers)
(Chambers) WS(Chambe
16 17 118 19 20 21 22
1:00pm 11:00p
m KPB
Assembly Me
5:00pm 6:00pm
KPB Assembl
7:00pm 10:30p
m P&Z Spc
23 24 25 26 27 28 29
7:00pm 10:30p
m CC Mtg
Q (Chambers)
rn
30 May l 2 3 l 4 5 6
m
a
Nanci Richey 27 4/12/2017 3:08 PM
May
May 2017
TuWe 7June2017
Surto Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 910
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30
Sun Mon Tue Wed Thu Fri Sat
Apr 30 May 1 2 3 4 1 5 6
7:00pm 10:30p 12:00pm 2:OOp 10:00am 11:30a
m P&Z Mtg m PACAB m 2nd Grade
to (City Annex Mtg Field Trip
Building) (Chambers) (Chambers)
0
m
a
7 8 9 10 11 12 13
5:30pm 7:00pm 10:00am 1:30p
CC WS mHPWS
(Chambers) (Chambers)
7:00pm 10:30p
m CC Mtg
(Chambers)
14 15 16 17 18 19 20
6:00pm 9:30pm 12:00pm 2:OOp
P&Z WS(City m PACAB WS
Annex (Chambers)
Building) 6:30pm 11:OOp
mHPMtg&
o WS
2
21 22 23 24 25 26 27
7:00pm 10:30p
m CC Mtg
(Chambers)
N
' N
IO
2
28 29 30 31 Jun 1 2 3
Holiday(Office
m
c
00
N
T
CO
2
Nanci Richey 28 4/12/2017 3:09 PM