HomeMy WebLinkAboutRes2017-051Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2017-051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A SOLE SOURCE CONTRACT WITH PACIFIC
POWER GROUP, FOR REPAIRS TO THE 1994 GMC SANDER/PLOW
TRUCK FOR AN AMOUNT NOT TO EXCEED $21,136.62 WITH A 15%
CONTINGENCY FOR A TOTAL AMOUNT NOT TO EXCEED $24,307.11,
AND APPROPRIATING FUNDS
WHEREAS, the 1994 GMC Sander/Plow Truck needs expensive repairs and is not
operational in its current condition; and
WHEREAS, the GMC Sander/Plow Truck is an essential piece of equipment used by the
Public Works Department; and
WHEREAS, to continue providing the highest most cost-effective level of service possible
to the community it would be in the best interest of the City to repair the Sander/Plow Truck rather
than purchase a new one; and
WHEREAS, the Public Works shop does not have the specialized equipment necessary to
complete the repairs; and
WHEREAS, Pacific Power Group has provided an estimate in the amount of $21,136.62 to
repair the truck; and
WHEREAS, Seward City Code 6.10.120(b) allows the City to utilize a specific product or
professional services which can only be furnished by a single dealer and Pacific Power Group is the
only authorized Allison Transmission dealer in the State of Alaska.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby finds it to be in the public interest to sole source this
repair work to Pacific Power Group to repair the 1994 GMC Sander/Plow Truck as authorized by
Seward City Code 6.10.120(b) according to the findings above which are incorporated herein.
Section 2. The City Manager is hereby authorized to spend an amount not -to -exceed
$24,307.11 with Pacific Power Group for repairs to the 1994 GMC Sander/Plow Truck.
Section 3. Funding in the amount of $24,307.11 is hereby appropriated from the General
Fund reserves account No. 01000-0000-3400, to the Street Department Repair and Maintenance
Account No. 01000-1310-7216
CITY OF SEWARD, ALASKA
RESOLUTION 2017-051
Section 4. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 281h
day of August, 2017.
THE CITY OF SEWARD, ALASKA
I10, 041110j,
Bardarson, Mayor
AYES:
Casagranda, Squires, McClure, Altermatt, Bardarson
NOES:
None
ABSENT:
Keil, Slater
ABSTAIN:
None
ATTEST:
ohanna Kinn , MMC
ity Clerk �-j
(City Seal)
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Agenda Statement
Meeting Date: August 28, 2017
To: City Council
Through: Jim Hunt, CM
From: Doug Schoessler, Public Works Director
Agenda Item: 1994 GMC Sander/Plow Truck Repair
BACKGROUND & JUSTIFICATION:
A recent dealer inspection determined that the 1994 GMC Sander/Plow Truck at the public works
department needs extensive work to repair broken mounts, transmission case damage, and
transmission. The public works department does not have the means to do the repairs in house. The
estimated cost of repairs is $21,136.62 (See Attached), plus 15% contingency. Due to the specific
repairs, and per Seward City Code 6.10.120(b) allowing for the purchase of specialized product and
professional service which can only be furnished by a single dealer, or which have a uniform
published price, the administration finds that in time, it is in the City's best interest to sole source
with Pacific Power Group in Anchorage, which is the only Allison Transmission Dealer in the state
of Alaska.
INTENT:
To complete repair to the 1994 GMC Sander/Plow Truck for winter use.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (list): repair of essential equipment
X
FISCAL NOTE:
The City has received an estimate of $21,136.62 from Pacific Power Group to repair the GMC
Sander/Plow Truck. Funding for the repairs in the amount not to exceed $24,307.11 (including a
15% contingency) will come from the General Fund as this equipment is not included in the master
pool. The need for these repairs was unforeseen and funding was not included in the budget.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable X
RECOMMENDATION: Authorize and fend sanding truck repair.