HomeMy WebLinkAboutRes2017-084CITY OF SEWARD, ALASKA Sponsored by: Hunt
RESOLUTION 2017-084
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A ROAD
GRADER USING THE STATE OF ALASKA LOWEST BID PRICING FROM
AIRPORT EQUIPMENT RENTAL IN THE AMOUNT NOT TO EXCEED
$309,989.00, AND APPROPRIATING FUNDS IN THE 2018 BUDGET
WHEREAS, the Public Works Department's 1995 Champion road grader has transmission
and mechanical issues, and repairs are estimated at $40,000 - $50,000; and
WHEREAS, the State of Alaska has issued request for proposals for various equipment to
secure the lowest bid contract; and
WHEREAS, the State of Alaska allows the City of Seward to purchase their equipment
needs using the State Bid Pricing; and
WHEREAS, to continue providing the level of service to the City of Seward, the Public
Works Department needs to replace the 22-year old road grader; and
WHEREAS, the lowest bidder to the State of Alaska for the road grader is Airport
Equipment Rental in the amount of $309,989.00; and
WHEREAS, the funding for the purchase will come from budgeted reserves in the Motor
Pool Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to purchase a road grader from Airport
Equipment Rental for a total price $309,989.00.
Section 2. This commitment to purchase this equipment is authorized for 2017, with delivery
and payment expected in 2018. Funding in an amount not to exceed $309,989 is hereby appropriated
from the Motor Pool Fund Reserves account no. 03000-0000-3400 to capital equipment account no.
03000-1310-8103, in the 2018 budget.
Section 3. The appropriation of $309,989 is effective January 1, 2018, but administration is
authorized to order the equipment prior to that date.
Section 4. This resolution shall take effect immediately upon its adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2017-084
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 271n
day of November 2017.
THE CITY OF SEWARD, ALASKA
David Squires, Mayo
AYES: Casagranda, Keil, McClure, Slater, Towsley, Horn, Squires
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Bal u, MMC
City Clerk
'sss�IaaISO,#*
(City Seaj,1•� pF SE�q •,
• SEAL
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1
1
1
Agenda Statement
Meeting Date: November 27, 2017
To: City Council
Through: James Hunt, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Authorizing the City Manager to purchase a Road Grader utilizing the State
of Alaska government contract purchasing price
BACKGROUND & JUSTIFICATION:
The Public Works Department's Champion Road Grader - Unit #101, is 22 years old and past the
anticipated useful life. The age of the unit, upcoming costly repairs, and transmission issues make
the purchase of new grader necessary to service Seward's road maintenance needs into the future.
Seward City Code 6.10.120(b) allows the City to utilize competitive bids obtained by other
governmental agencies without the need to solicit its own bids. The Public Works Department has
found the State of Alaska contract price with Airport Equipment Rental the best value for the City of
Seward.
INTENT:
Purchase a road grader from Airport Equipment Rental in the amount of $309,989.00
CONSISTENCY CHECKLIST:
Yes
No
N/A
1
Comprehensive Plan (document source here): 2030 Plan 1.1.3, 2.2.2,
2.2. 8
X
2.
Strategic Plan (document source here): pg. 18.Vaintain Streets
X
3.
Other (list):
X
FISCAL NOTE:
Funding for this equipment has been requested in the 2018 budget. This resolution will not duplicate
the authorized funding for this purchase.
Approved by Finance Department:
T
ATTORNEY REVIEW: Yes No Not Applicable
RECOMMENDATION: Approve Resolution 2017-084 authorizing the City Manager to
purchase a Road Grader utilizing the State of Alaska government contract purchasing price.
231
HEAVY EQUIPMENT
RENTALS ■ SALES ■ SERVICE
Doug,
Here is AER's quote for a new 672G John Deere Grader:
Plus additional items on State of Alaska bid specs and snow gate
Freight and PDI, FOB Seward
Total Price
10/23/2017
$290,654 -
$19,335
$309,989
I have contacted John Deere and an ordered machine will not be available until next March.
However, if you decide to purchase this grader there are other dealers and slots we may be able
to trade with so you can get it sooner.
Please let me know if you have any questions or need any fin-ther information_
EMU
,JOHN DEERE
----------------------------- P.O. Box 72578 Fairbanks, AK 99707
Phone: (907) 456-2000 Fax: (907) 456-2066
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EqWpment Details
,!O!fi! �EERE
Date September 22, 2017
Dealership: SCOTT STRAND
AIRPORT EQUIPMENT RENTALS
10460 OLD SEWARD HWY
ANCHORAGE, AK 99515
Phone:9075226466
672G MOTOR GRADER with 6WD
All amounts are displayed in USD
Code Description Qty List Price
8450T 672G MOTOR GRADER with 6WD $337,551.00
Keep in mind that the following John Deere motor graders 770, 772, 870
8 872 offer optimized performance for high speed snow plowing
applications.
Options
Required Items:
1140 John Deere PowerTech PSS 9.OL meets EPA FT4 Emissions 1 $53,264.00
265 Net Peak hp
For use only in areas where EPA Final Tier 4 is required.
Requires engine exhaust code 1830 or 1840.
Automatic Exhaust Filter Regeneration
Automatic Hydraulic Reversing Fan
Series Turbo Chargers
Cooled Exhaust Gas Recirculation
4 Valves I Cylinder
Wet Sleeve Cylinder Liners
ECO Mode
Auto -idle and Programmable Auto -Shutdown
Automatic Starter Overioad Protection
Electronically Controlled HPCR Fuel Delivery System, 820 Biodiesel
Compatible
Electric Fuel Priming System
10-Micron Primary Fuel Filter/Water Separator, 500 hour
2-Micron Final Fuel Filter, 500 hour
Inline Fuel Strainer
Spin -on Oil Filter, 500 hour
Oil crankcase filter, Lifetime
Auto -Tensioned Serpentine Belt
Under Hood Dual Element Air Cleaner with Restriction Indicator
Engine Intake Rotary Ejector Precleaner
1830 Engine Exhaust with Fiat Black Stack (EPA FT4 only) 1 in Base Price
Requires engine code 1140.
1410 Standard Fuel & Water Filtration 1 In Base Price
1320 No Quick Service Group 1 in Base Price
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1020
Armrest Fingertip Controls
1 $30,289,00
Grade Pro Armrest Controls Include,
. Fingertip controls with industry standard control pattern
Automated Cross Slope control
Integrated grade control (Contact TOPCON, Trimble, or Leica for
full install requirements)
* Return -to -Straight
• Armrest steering control AND conventional steering wheel
Requires alternator code 1220 or 1240 and cab code 5060 or 5070.
Includes seat code 6140 and grade pro controls code 6650.
5070
Grade Pro Low Cab w1 Fixed Lower Front and Side Opening
1 $2,152.00
Windows. Laminated Glass
Requires configuration code 1020 or code 1030 and seat code 6140.
Requires (1) T244325 bracket to optionally move monitor to the RH
door post.
The advantage of laminated glass is that it resists shattering and
strongly resists penetration by impacting objects.
8810
Rear Camera
1 $2,501,00
Rear view camera with a dedicated monitor.
8510
Air Conditioner Refrigerant Charged
1 In Base Price
82-20
Heated Exterior Mounted Rearview Mirrors
1 $560.00
8410
AMIFM Radio with Aux and Weather Band (WB)
1 $966.00
8310
Lower Front Intermittent Wiper & Washer
1 $658.00
6030
No Powered Cab Air Precleaner
1 In Base Price
6140
Grade Pro Premium Heated, Leather/Fabric, High -Wide Back Air
1 In Configuration
Suspension Seat
For use with cab codes 5060 & 5070.
This seat does not include a headrest. If a headrest is desired,
please order AT361342 from service parts.
8730
No Sound Absorption Package
1 In Base Price
Requires engine code 1140.
6595
Grade Pro Controls w13 Front Auxiliary Function AND 3 Rear
1 $9,805.00
Auxiliary Functions
Requires code 1020 OR 1030
Includes Base functions plus 6 auxiliary - 3 front and 3 rear with float
control on 4 functions, and front and rear plumbing for 2 functions
each.
Fingertip controls include left AND right hand lever control
4 independent proportional rollers are reconfigurable for auxiliary
functions.
6650
Grade Pro Controls - Left Side
1 in Configuration
Requires code 1020 or code 1030.
Accompanies GRADE PRO CONTROLS - RIGHT SIDE order code
selection.
5815
Hydrau
1 in Base Price
Broad ambient operating temperatures.
Operating range.,
-250C to 50°C
-13OF to 122°F
1610
Hydraulic Pump Disconnect
1 $185.00
Required with engine code 1140.
Required for Canada and Russia.
2575
No Grade Control Base Kit Installed
1 In Base Price
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2775 No Topcon Radio Installation 1 In Base Price
170C JDLink Ultimate Cellular - 5 Years 1 No Charge
Includes JDLink hardware: integrated cab wiring harness, antenna,
4G LTE modular telematics gateway (MTG), Wi-Fi data transfer, Blue
Tooth capability and JDLink Ultimate activation.
JDLink utilizes cellular and satellite technology infrastructure that is
outside the control of John Deere. Changes to that infrastructure
may require customers to purchase compatible JDLink hardware to
restore functionality.
Includes 5 year subscription. Annual subscription renewal required
after 5 years for continued functionality. JDLink customer account
must be created to access JDLink Ultimate data. Go to
wvvw.StellarSupport.com to renew or update JDLink subscriptions.
Use of this service, and all rights and obligations of John Deere and
the Customer (as identified in the applicable agreement), are
governed by the terms and conditions outlined in the applicable
Services and Software agreements available at
www.John0eere.com/Agreements. If these terms and conditions are
not agreeable do not proceed and do not use the service.
2840
Heavy Duty Dual Input Gearbox with Slip Clutch
1 $4,250.00
Heavy duty dual input gearbox is an industry exclusive and provides
significant improvements in circle drive component durability. The
heavy duty dual input circle drive gearbox provides comparable
circle torque and circle rotate speed as the single input circle drive
gearbox. The heavy duty dual Input circle drive gearbox will
significantly enhance uptime for the customer and is recommended
for applications that frequently use the circle rotate function while
under heavy load.
Slip clutch protects circle, circle drive gearbox and draft frame from
damage when end of moldboard comes in contact with stationary
objects. Slip clutch is integral to the circle drive gearbox assembly
and allows the circle frame to rotate, avoiding damage to the
machine, when the end of the moldboard comes in contact with an
immovable object.
2050
14 Ft. x 24 In. x 718 In. (4.27M x 610mm x 22mm) wl 6 In. x 518 In.
1 $1,331.00
(152 x 16mm) Cutting Edge & 518 in. (16mm) Hardware
1910
Blade Impact Absorption System
1 $3,555.00
Protects Moldboard and draft frame from impacts with Stationary
objects
7180
Premium Grading Lights (18 LED Lights)
1 $4,800.00
Same lighting locations as light code 7160 Deluxe Grading Lights, all
Premium Grading Lights are LED.
8120
24-to-12 Volt Converter (30 amps peak / 25 amps continuous)
1 $462.00
Recommend code 8120 for additional 12 volt needs, such as
business band or CB radios
1240
200 amp Alternator
1 $938.00
Requires engine code 1140.
6710
Front Push Block
1 $4,117-00
2,950 lbs.
6830
Rear bitch and Pin
1 $502.00
Not for use with Rear Ripper/Scarifier.
5510
Autoshift Transmission
1 $1,842.00
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„-Eo Transmission Solenoid Valve Guard
1 $209.00
Required with engine code 1140.
Required for Canada and Russia.
Recommended for snow plowing applications
4427 Bridgestone Snow Wedge
i $28,125.00
7820 No Front Fenders
1 In Base Price
2605 English Labels and Decals
1 No Charge
Optional Items:
9360 Engine Block Beater
1 $342.00
Recommended for use on machines that will be operating above 8,000
feet (2440 meters) in altitude, and/or colder than 0 degrees F (-18 degrees
C).
Includes all weather receptacle conveniently located at ground level
Requires: Code 1610 Hydraulic Pump Disconnect
9370 Ether Staling Aid
1 $469.00
Requires 9.OL engine, codes 1120, 1125, or 1140
Cannot be used with code 9340, Engine Air Intake Manifold Pre -Heater
Ether can not included.
9290 Flip Down Cab Beacon Bracket (RH)
1 $155.00
Order codes 9290 and 9295 for dual beacon brackets.
9295 Flip Down Cab Beacom Bracket (LH)
1 $155.00
Order codes 9290 and 9295 for dual beacon brackets.
9280 Slow Moving Vehicle (SMV) Sign
1 $85.00
9630 Secondary Steering
1 $4,251.00
Configuration Total: - ._
$493,519.00
CA
Summary
5
Equipment Totals (includes "Other Charges") Qty
Each IExtenA#_d
672G MOTOR GRADER with 6WD 1
$493,519.00 $49 , 19.00
Price and availability subject to change without notice. Taxes, extended warranty and freight charges are extra. Some
additional charges may apply.
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Quote 191066-01
N C MACHNERY
October 25, 2017
CITY OF SEWARD
BPO 573
PO BOX 167
SEWARD, Alaska 99664-0167
Attention: DOUG SCNOESSLER
RE: Quote 191066-01
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New Caterpillar Model: 16OM3 AWD Motor Grader with all standard equipment in addition to the specifications listed below:
STOCK NUMBER: TBD - NEW SERIAL NUMBER: TBD - NEW YEAR. 2018 SMU: NEW
Page 1 of 4
STANDARD EQUIPMENT
Quote 191066-01
STANDARD EQUIPMENT: - The standard equipment list includes key components necessary for an operable machine.
POWERTRAIN - Air cleaner, dual stage dry type radial seal with service indicator and automatic dust ejector - Air-to-air after cooler
(ATAAC) - Belt, serpentine, automatic tensioner - Brakes, oil disc, four-wheel, hydraulic - Demand fan, hydraulic - Differential,
lock/unlock, automatic - Drain, engine oil, ecology - Electronic over -speed protection - Engine: -C9 with ALERT technology, diesel with
automatic engine de -rate and idle control -EPA Tier 4 Final - Parking brake, multi -disc, seated and oil cooled. - Sediment drain, fuel
tank. - Tandem drive - Transmission, 8 speed forward and 6 speed reverse, power shift, direct drive - VHP Plus (Variable Horse Power
Plus)
ELECTRICAL - Alarm, back-up - Alternator, 150 ampere, sealed - Batteries, maintenance free, heavy duty, 1125 CCA - Breaker
panel, ground accessible - Electrical hydraulic valves - Electrical system, 24V - Grade control ready (Cab harness, software, electrical
hydraulic valves, bosses and brackets) - Lights, reversing - Lights, roading, roof -mounted, stop and tail, LED - Starter, electric
OPERATOR ENVIRONMENT - Air Conditioning with heater - Articulation, automatic return to center — Center -shift pin indicator -
Display, digital speed and gear - Doors, left and right side with wiper - Gauge, machine level - Gauges (analog) inside the cab
(includes fuel, articulation, engine coolant temp, engine RPM, and hydraulic oil temp, DEF) - Joystick, adjustable armrests - Joystick
gear selection, hydraulic power steering hydraulic controls - (right/left, blade lift w/ float position, blade side -shift and tip, circle drive,
center -shift, front wheel lean and articulation and steering) - Lights, night time cab - Messenger operator information system - Meter,
hour, digital - Mirror, inside rearview, wide angle - Power Port, 12V - Radio ready, entertainment - ROPS cab, sound suppressed -
69dB(A) - ISO 6394 - Seat, cloth -covered, comfort suspension - Storage area for cooler/lunchbox - Throttle control, electronic -
Windows laminated glass: -Fixed front with intermittent wiper - -Side and rear (3) - Windows tempered: - -Left and right side wipers -
-Rear with intermittent wiper - Cab storage -
SAFETY AND SECURITY - Clutch, circle drive slip - Doors, 2 engine compartment, (two left hand, two right hand) locking - Doors, 2
service, left and right locking - Ground level engine shutdown - Hammer (emergency exit) - Horn, electric - Lockout, hydraulic
implement (for roading and servicing) - Seat belt, retractable 76.2 (3") - Secondary steering - Tandem walkway/guards
OTHER STANDARD EQUIPMENT - Accumulators -brake -dual certified - Drawbar,6 shoe w/replaceable wear strips - Fluid check,
ground level - Fuel tank, 398 liters (105 gallon) - Ground level fueling — DEF Tank, 5.5 gallon - Hydraulic lines for base functions -
Pump, hydraulic, high capacity - Radiator, cleanout access (both sides with swing doors) - SOS ports - engine, hydraulic, transmission,
coolant, fuel - Tandem walkway/guards - Tool box - Debris guard -
Page 2 of 4
Quote 191066-01
MACHINE SPFr_FFirerinruc
160M3 AWD MOTOR GRADER
383-9705
GLOBAL ARRANGEMENT, LOW AMBIENT
385-9297
14' PLUS MOLDBOARD
349-3048
TOWING HITCH
337-7510
COLD WEATHER PLUS PACKAGE
394-4524
BLADE LIFT ACCUMULATORS
oco noon
PRECLEANER
380-6774
BASE+6 HYDRAULICS (WM,WT+F,DAI,DA2,FL,RIP)
481-8610
EXTREME DUTY STARTER
395-3547
BRAKE AND BACK-UP LIGHTS
331-6793
CAB PLUS (INTERIOR), HEATED AIR SUSPENSION SEAT, AMIFM RADIO
397-7457
PRODUCT LINK, SATELLITE PLE631
464-6804
NO ACCUGRADE
362-5222
BASIC JOYSTICK CONTROLS
357-9151
TIRES, 14.OR24 BRIDGESTONE VSW ` G2 MP
252-0710
HITCH GUARD
323-6970
ARTICULATION GUARD
368-6239
-60F COOLANT
469-8160
WORKING PLUS LIGHTS
395-1967
INDUCEMENT OVERRIDE CONTROL
490-0672
FRONT HEADLIGHTS, LOW
308-9370
REAR VISION CAMERA
396-3921
OUTSIDE HEATED MIRRORS 24V
344-0984
AUTO ARTICULATION CONTROL - DEMO
483-2354
AXLE HOSE GUARD
367-6905
TRANSMISSION GUARD
366-2459
FRONT FENDERS
262-0412
ENGINE COOLANT HEATER, 120V
249-5516
COUNTERWEIGHT
367-6880
3 YEAR 13000 HOUR CAT PREMIER WARRANTY
FREIGHT TO SEATTLE DOCK
1 PAPER SET PARTS, SERVICE, OMM MANUALS
SWITCH ANY HALOGEN WORK LIGHTS TO LED LIGHTS
BASIC PREP PER SEF 1879 HIGHWAY CONTRACT
WINTER FRONT
SPARE 14.0R24 BRIDGESTONE VSW TIRES - MOUNTED
SPARE RIM
HENKE HI -GATE - MOUNTED ON LEFT HAND SIDE OF MOLDBOARD
1 DAY EACH - OPERATOR AND TECHNICAL TRAINING
12 MONTH SOS KIT -OIL SAMPLING
CAT ET WITH 1 YEAR SUBSCRIPTION
WHELEN AKDOT LIGHT KIT
SELL PRICE
BALANCE
Quote 191066-01
$308,960.00
$308,960.00
Tp*/ �- ?-D3;?&D.V0
WARRANTY
standard Warranty: I YEAR CAT NEW MACHINE WARRANTY - TECHNICIAN TRAVEL
TIME AND MILEAGE NOT INCLUDED
Extended Warranty: 3 YEAR 13000 HOUR CAT PREMIER WARRANTY - TECHNICIAN
TRAVEL TIME AND MILEAGE NOT INCLUDED
F.O.81TERMS: Seattle, WA dockside
SHIP TO: City of Seward shop
ADDTITIONAL CONSIDERATIONS.
- PER AKDOT SEF-1879, FREIGHT FROM SEATTLE TO SEWARD IS BILLED A ACTUAL COST ON SEPARATE
ARA_T_E_
INVOICE AND IS IN AD I $308, GRADER COST - STIMATED NOT TO EXCEED $15,000.
Pricing based on State of Alaska Dept. of Transportation contract award SEF-1879, as piggyback order.
Accepted
on
Signature
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re -quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Steven Fisher
Machine Sales Representative
Cell: 907-748-7540
SFisher@NCMachinery.com
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