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Home My WebLink About08292017 Planning & Zoning Minutes City of Seward,Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 247 CALL TO ORDER The August 29,2017 Regular Meeting of the Seward Planning&Zoning Commission was called to order at 7:00 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Ambrosiani led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cindy Ecklund presiding, and Martha Fleming Gary Seese Craig Ambrosiani Margaret Anderson Comprising a quorum of the Commission; and Also Present Donna Glenz,Planner Jackie Wilde, Planner Johanna Kinney, City Clerk Amy Liu, Land Management Technician Absent Tom Swann-Excused David Carlton-Unexcused CITY ADMINISTRATION REPORT Donna Glenz updated the Commission on the following business items: • Three new flood plain permits were granted for Japp Creek; Warble; Peterson • August 15, 2017 KPB approved Ordinance 2017-18 • Public Works Director Schoessler says road repairs are moving along well will finish at mid- September • The SMIC Breakwater Project will finish soon • City Council approved $4.4 million for phase I improvements at SMIC • Floodboard joint work session has been rescheduled to September 19, 2017 ; meeting for September 5,2017 has been canceled is because no public hearing items were received and cancellation was the only way to fulfill the public notice process • Glenz last day will be August 31, 2017 • City of Seward,Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 248 Jackie Wilde updated the Commission on the following business items: Letters regarding attendance from Planner Wilde were sent on July 5,2017 requesting response from Commissioner Swann and Commissioner Carlton.Wilde received a phone call from Commissioner Swann apologizing for his previous absences,stating that he would work on attending. Swami and requested an additional excused absence for the August 29,2017 meeting due to previous scheduled travel.In a follow-up email,Commissioner Carlton conveyed that he was apologetic had been very busy while having already moved out of state. Wilde requested that Commissioner Carlton send a statement of resignation and return of his Code Book and Planning Binder;no correspondence had been received as of today's meeting. City Clerk recommended that a memo be added to next the next Planning and Zoning Commission agenda asking to vacate the seat and provide public notice of vacancy Fleming asked for clarification on the scheduling of the work session. Chair Ecklund asked for clarification on the reasoning behind the cancellation of the September 5, 2017 meeting. Glenz reiterated previous points on no items received for public hearing and the requirement to meet public notice guidelines Ambrosiani asked for explanation on the process for replacing a commissioner. Kinney confirmed that City Council will solicit applications and appoint the next member after the position has been officially declared vacant. Chair Ecklund recommended adding to the agenda a discussion Commissioner Carlton's lack of meeting attendance and update on moving from Seward OTHER REPORTS,ANNOUNCEMENTS & PRESENTATIONS—None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE SCHEDULED FOR PUBLIC HEARING Carol Griswold,inside city limits,pointed out that maps in the Comprehensive Plan do not describe land north of the transfer facility,west toward Mount Marathon,and north and east of SMIC. She expressed the importance of covering these areas because of the usefulness of maps to the planning process and the lack of attention given to these regions. Seese suggested that the map may simply reflect the extent of road maintenance. Approval of Agenda and Consent Agenda Motion (Anderson/Fleming) Add Item B under New Business as "Commissioner Carlton Decision" Motion Passed AYES: Fleming, Ambrosiani, Seese, Anderson,Ecklund NOES: None City of Seward,Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 249 Motion (Anderson/Ambrosiani) Add Item D under New Business as "Moving meetings and work sessions from the City Hall Annex back to City Hall" Motion Passed AYES: Anderson, Ambrosiani, Seese, Fleming,Ecklund NOES: None Motion(Anderson/Fleming) Approval of Agenda and Consent Agenda as amended The following item was approved on the Consent Agenda July 18,2017 Meeting Minutes Motion Passed AYES: Ambrosiani, Seese, Anderson, Fleming,Ecklund NOES: None Unfinished Business Items requiring a Public Hearing—None NEW BUSINESS ITEMS REQUIRING A PUBLIC HEARING Resolution 2017-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of the Seward City Code Titles 2,7,8,And 15 to clarify campground uses,definitions,and requirements Glenz gave a general background of the events leading up to the current draft of code updates. Notice of public hearing being posted and published as required by law was noted and the public hearing was opened. Carol Griswold, iterates that her suggested revisions should be considered, and that generally the draft code updates should be further clarified,before final code updates are presented to City Council Public hearing was closed Motion (Ambrosiani/Anderson) Resolution 2017-12 of the Planning and Zoning Commission of the City of Seward, Alaska, recommending City Council amend portions of the Seward City Code Titles 2, 7, 8,And 15 to clarify campground uses,definitions, and City of Seward, Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 250 requirements General discussion was given. Anderson pointed out that Carol had good points and that staff has done great work.Nevertheless, the document should be further worked on before sending to City Council. She suggests postponing the issue to the next regular meeting. Motion (Anderson/Fleming) Postpone Resolution 2017-12 to date certain October 3, 2017 Planning and Zoning Commission Regular Meeting. Glenz, on behalf of staff, requested postponing Resolution 2017-12 to a special meeting or the October 17, 2017 work session in order to allot sufficient time for working on the resolution. General discussion was given Motion (Anderson/Fleming) Postpone Resolution 2017-12 to date certain scheduling a special regular meeting on October 17, 2017 at 7:00 PM following the 6:00 PM work session Motion Passed AYES: Seese, Ambrosiani, Fleming, Anderson, Ecklund NOES: None UNFINISHED BUSINESS—None NEW BUSINESS ITEMS Resolution 2017-11 of the Planning and Zoning Commission of the City of Seward, Alaska recommending Kenai Peninsula Borough approval of the Preliminary Replat of Lots 4-7,Block 3, Seward Original Townsite,Seasalt Replat,located at the Northwest corner of the Fourth and Railway intersection Glenz, gave staff report. Motion (Fleming/Anderson) Approve Resolution 2017-11 of the Planning and Zoning Commission of the City of Seward,Alaska recommending Kenai Peninsula Borough approval of the Preliminary Replat of Lots 4-7, Block 3, Seward Original Townsite, Seasalt Replat, located at the Northwest corner of the Fourth and Railway intersection City of Seward,Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 251 Motion (Anderson/Fleming) Amend Resolution 2017-11 to include condition #5, "provide 10 ft utility easement on the west property line" Motion Passed AYES: Ambrosiani, Anderson, Fleming, Seese Ecklund NOES: None Motion (Fleming/Anderson) Approve Amended Resolution 2017-11 of the Planning and Zoning Commission of the City of Seward, Alaska recommending Kenai Peninsula Borough approval of the Preliminary Replat of Lots 4-7, Block 3, Seward Original Townsite, Seasalt Replat, located at the Northwest corner of the Fourth and Railway intersection Motion Passed AYES: Fleming, Seese, Ambrosiani, Anderson, Ecklund Commissioner Carlton Decision Motion (Anderson/Fleming) Decision regarding Commissioner Carlton seat and possibility to put on October 19, 2017 Regular Meeting Fleming verified whether Commissioner Carlton's statement of having left the state is sufficient proof of resignation, and allows the Commission to skip public notice. Ecklund also noted that waiting to include in public notice delays advertisement of the vacancy. She pointed out Commissioner Carlton's many unexcused absences and his statement of having moved out of the state. Motion (Anderson/Fleming) Vacate David Carlton's seat on the Planning and Zoning Commission and requesting the Clerk to advertise the vacancy Motion Passed AYES: Ambrosiani, Seese, Fleming, Anderson, Ecklund NOES: None Moving meetings and work sessions from the City Hall Annex back to City Hall Anderson proposed remaining in the Annex because of the relaxed setting and convenience of resources. City of Seward,Alaska Seward Planning&Zoning Commission Minutes August 29, 2017 Volume 7, Page 252 Wilde maintains that the Commission should be in a formal setting such as Council Chambers. She ensures that Council Chambers will be equipped with the same resources and be easily accessible. Liu finds that the legally binding nature of the Commission's decisions warrants a formal setting,but also qualifies her opinion with the fact that she is not factoring in the Commission's history. Chair Ecklund finds that because of new staff and the Commission's continued commitment to Rules and Procedures,meetings should take place in Council Chambers. INFORMATIONAL ITEMS AND REPORTS (No action required) September Meeting Memorandum City Manager's Report Chair Ecklund asked why the City Managers report was added. Wilde said it was for information only and that she would be including it in every packet giving the commission the ability to see what is happening with in the City. Anderson thinks the report is very useful and thanked Wilde for adding it. Using Electronic Communications during a Public Meeting News from FEMA Region 10 Planning and Zoning Commission Rules of Procedure Commission Comments— Ambrosiani thanks staff for meeting and thanked Glenz for her years of service Seese asked to be excused from the October 3, 2017 meeting due to his commitment on election committee, Board approved Anderson wishes Glenz the best and recognizes her and Dwayne for everything they have done over the years Fleming thanked Glenz and wishes her the best Ecklund read proclamation recognizing Glenz for her years of service Citizens' Comments Carol Griswold thanks the staff, wishes Planner Glenz the best, and congratulates new staff Commission and Administration Response to Citizens' Comments Glenz thanked everyone ADJOURNMENT The meeting was adjourned at 8:05 PM. Jac C. Wilde s.a.aaaaa Cin., lund Planner q••`••OF SEjv"•,, Ch. .0 ••••»...... • C G0 O1;F r40#1. • • • (City Seal) • SEAL • r .: • •i q�•~� 1T•�,•,AQ' 4 OF ,�•� �A�P�••,