HomeMy WebLinkAbout08292017 Planning & Zoning Minutes City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 247
CALL TO ORDER
The August 29,2017 Regular Meeting of the Seward Planning&Zoning Commission was
called to order at 7:00 p.m. by Chair Cindy Ecklund.
OPENING CEREMONY
Commissioner Ambrosiani led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Cindy Ecklund presiding, and
Martha Fleming Gary Seese
Craig Ambrosiani Margaret Anderson
Comprising a quorum of the Commission; and
Also Present
Donna Glenz,Planner
Jackie Wilde, Planner
Johanna Kinney, City Clerk
Amy Liu, Land Management Technician
Absent
Tom Swann-Excused
David Carlton-Unexcused
CITY ADMINISTRATION REPORT
Donna Glenz updated the Commission on the following business items:
• Three new flood plain permits were granted for Japp Creek; Warble; Peterson
• August 15, 2017 KPB approved Ordinance 2017-18
• Public Works Director Schoessler says road repairs are moving along well will finish at mid-
September
• The SMIC Breakwater Project will finish soon
• City Council approved $4.4 million for phase I improvements at SMIC
• Floodboard joint work session has been rescheduled to September 19, 2017 ; meeting for
September 5,2017 has been canceled is because no public hearing items were received and
cancellation was the only way to fulfill the public notice process
• Glenz last day will be August 31, 2017
•
City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 248
Jackie Wilde updated the Commission on the following business items:
Letters regarding attendance from Planner Wilde were sent on July 5,2017 requesting response from
Commissioner Swann and Commissioner Carlton.Wilde received a phone call from Commissioner
Swann apologizing for his previous absences,stating that he would work on attending. Swami and
requested an additional excused absence for the August 29,2017 meeting due to previous scheduled
travel.In a follow-up email,Commissioner Carlton conveyed that he was apologetic had been very
busy while having already moved out of state. Wilde requested that Commissioner Carlton send a
statement of resignation and return of his Code Book and Planning Binder;no correspondence had
been received as of today's meeting.
City Clerk recommended that a memo be added to next the next Planning and Zoning Commission
agenda asking to vacate the seat and provide public notice of vacancy
Fleming asked for clarification on the scheduling of the work session.
Chair Ecklund asked for clarification on the reasoning behind the cancellation of the September 5,
2017 meeting.
Glenz reiterated previous points on no items received for public hearing and the requirement to meet
public notice guidelines
Ambrosiani asked for explanation on the process for replacing a commissioner.
Kinney confirmed that City Council will solicit applications and appoint the next member after the
position has been officially declared vacant.
Chair Ecklund recommended adding to the agenda a discussion Commissioner Carlton's lack of
meeting attendance and update on moving from Seward
OTHER REPORTS,ANNOUNCEMENTS & PRESENTATIONS—None
CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE SCHEDULED FOR PUBLIC
HEARING
Carol Griswold,inside city limits,pointed out that maps in the Comprehensive Plan do not describe land
north of the transfer facility,west toward Mount Marathon,and north and east of SMIC. She expressed the
importance of covering these areas because of the usefulness of maps to the planning process and the lack
of attention given to these regions.
Seese suggested that the map may simply reflect the extent of road maintenance.
Approval of Agenda and Consent Agenda
Motion (Anderson/Fleming) Add Item B under New Business as
"Commissioner Carlton Decision"
Motion Passed AYES: Fleming, Ambrosiani, Seese,
Anderson,Ecklund
NOES: None
City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 249
Motion (Anderson/Ambrosiani) Add Item D under New Business as
"Moving meetings and work sessions from
the City Hall Annex back to City Hall"
Motion Passed AYES: Anderson, Ambrosiani, Seese,
Fleming,Ecklund
NOES: None
Motion(Anderson/Fleming) Approval of Agenda and Consent Agenda
as amended
The following item was approved on the Consent Agenda
July 18,2017 Meeting Minutes
Motion Passed AYES: Ambrosiani, Seese, Anderson,
Fleming,Ecklund
NOES: None
Unfinished Business Items requiring a Public Hearing—None
NEW BUSINESS ITEMS REQUIRING A PUBLIC HEARING
Resolution 2017-12 of the Planning and Zoning Commission of the City of Seward, Alaska,
recommending City Council amend portions of the Seward City Code Titles 2,7,8,And 15 to
clarify campground uses,definitions,and requirements
Glenz gave a general background of the events leading up to the current draft of code updates.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
Carol Griswold, iterates that her suggested revisions should be considered, and that generally the
draft code updates should be further clarified,before final code updates are presented to City Council
Public hearing was closed
Motion (Ambrosiani/Anderson) Resolution 2017-12 of the Planning and
Zoning Commission of the City of
Seward, Alaska, recommending City
Council amend portions of the Seward
City Code Titles 2, 7, 8,And 15 to clarify
campground uses,definitions, and
City of Seward, Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 250
requirements
General discussion was given.
Anderson pointed out that Carol had good points and that staff has done great work.Nevertheless,
the document should be further worked on before sending to City Council. She suggests postponing
the issue to the next regular meeting.
Motion (Anderson/Fleming) Postpone Resolution 2017-12 to date
certain October 3, 2017 Planning and
Zoning Commission Regular Meeting.
Glenz, on behalf of staff, requested postponing Resolution 2017-12 to a special meeting or the
October 17, 2017 work session in order to allot sufficient time for working on the resolution.
General discussion was given
Motion (Anderson/Fleming) Postpone Resolution 2017-12 to date
certain scheduling a special regular
meeting on October 17, 2017 at 7:00 PM
following the 6:00 PM work session
Motion Passed AYES: Seese, Ambrosiani, Fleming,
Anderson, Ecklund
NOES: None
UNFINISHED BUSINESS—None
NEW BUSINESS ITEMS
Resolution 2017-11 of the Planning and Zoning Commission of the City of Seward,
Alaska recommending Kenai Peninsula Borough approval of the Preliminary Replat of
Lots 4-7,Block 3, Seward Original Townsite,Seasalt Replat,located at the Northwest
corner of the Fourth and Railway intersection
Glenz, gave staff report.
Motion (Fleming/Anderson) Approve Resolution 2017-11 of the
Planning and Zoning Commission of the
City of Seward,Alaska recommending
Kenai Peninsula Borough approval of the
Preliminary Replat of Lots 4-7, Block 3,
Seward Original Townsite, Seasalt
Replat, located at the Northwest corner of
the Fourth and Railway intersection
City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 251
Motion (Anderson/Fleming) Amend Resolution 2017-11 to include
condition #5, "provide 10 ft utility
easement on the west property line"
Motion Passed AYES: Ambrosiani, Anderson, Fleming,
Seese Ecklund
NOES: None
Motion (Fleming/Anderson) Approve Amended Resolution 2017-11 of
the Planning and Zoning Commission of
the City of Seward, Alaska
recommending Kenai Peninsula Borough
approval of the Preliminary Replat of
Lots 4-7, Block 3, Seward Original
Townsite, Seasalt Replat, located at the
Northwest corner of the Fourth and
Railway intersection
Motion Passed AYES: Fleming, Seese, Ambrosiani,
Anderson, Ecklund
Commissioner Carlton Decision
Motion (Anderson/Fleming) Decision regarding Commissioner
Carlton seat and possibility to put on
October 19, 2017 Regular Meeting
Fleming verified whether Commissioner Carlton's statement of having left the state is sufficient
proof of resignation, and allows the Commission to skip public notice.
Ecklund also noted that waiting to include in public notice delays advertisement of the vacancy.
She pointed out Commissioner Carlton's many unexcused absences and his statement of having
moved out of the state.
Motion (Anderson/Fleming) Vacate David Carlton's seat on the
Planning and Zoning Commission and
requesting the Clerk to advertise the
vacancy
Motion Passed AYES: Ambrosiani, Seese, Fleming,
Anderson, Ecklund
NOES: None
Moving meetings and work sessions from the City Hall Annex back to City Hall
Anderson proposed remaining in the Annex because of the relaxed setting and convenience of
resources.
City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 29, 2017 Volume 7, Page 252
Wilde maintains that the Commission should be in a formal setting such as Council Chambers. She
ensures that Council Chambers will be equipped with the same resources and be easily accessible.
Liu finds that the legally binding nature of the Commission's decisions warrants a formal setting,but
also qualifies her opinion with the fact that she is not factoring in the Commission's history.
Chair Ecklund finds that because of new staff and the Commission's continued commitment to
Rules and Procedures,meetings should take place in Council Chambers.
INFORMATIONAL ITEMS AND REPORTS (No action required)
September Meeting Memorandum
City Manager's Report
Chair Ecklund asked why the City Managers report was added.
Wilde said it was for information only and that she would be including it in every packet
giving the commission the ability to see what is happening with in the City.
Anderson thinks the report is very useful and thanked Wilde for adding it.
Using Electronic Communications during a Public Meeting
News from FEMA Region 10
Planning and Zoning Commission Rules of Procedure
Commission Comments—
Ambrosiani thanks staff for meeting and thanked Glenz for her years of service
Seese asked to be excused from the October 3, 2017 meeting due to his commitment on election
committee, Board approved
Anderson wishes Glenz the best and recognizes her and Dwayne for everything they have done over
the years
Fleming thanked Glenz and wishes her the best
Ecklund read proclamation recognizing Glenz for her years of service
Citizens' Comments
Carol Griswold thanks the staff, wishes Planner Glenz the best, and congratulates new staff
Commission and Administration Response to Citizens' Comments
Glenz thanked everyone
ADJOURNMENT
The meeting was adjourned at 8:05 PM.
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