HomeMy WebLinkAboutRes2018-003Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2018-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PURCHASE OF A 2017 FORD F250 4X4 TRUCK
FROM KENDALL FORD TO REPLACE A 2002 DODGE 2500 4X4 TRUCK,
IN AN AMOUNT NOT TO EXCEED $33,323.75 UTILIZING THE STATE OF
ALASKA'S PROCUREMENT CONTRACT, AND WAIVING COMPETITIVE
PROCUREMENT PROCEDURES
WHEREAS, the Parks and Recreation Department's Dodge Ram 2500 number 220 is 15
years old with more than 73,000 miles and it requires frequent maintenance to remain in-service and
vehicle number 220 is currently in need of significant, costly repairs making replacement necessary
and more cost-efficient; and
WHEREAS, the Motor Pool Fund includes funding to replace this vehicle, as approved in
the 2018- l 9 budget; and
WHEREAS, this vehicle with plow is needed for the Seward Parks and Recreation
Department's snow removal needs including plowing a variety of City parking lots, paths, trails,
campgrounds, sidewalks and access ways
WHEREAS, the old truck will be placed in the next surplus sale; and
WHEREAS, the 2011 Fisher plow on the 2002 Dodge Ram will be removed and installed on
the new Ford F250; and
WHEREAS, Seward City Code 6.10.120(B) exempts from competitive procurement
requirements/purchases which utilize competitive bids obtained by other governmental units, and the
Parks and Recreation Department is purchasing this vehicle utilizing the State of Alaska's
purchasing contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to purchase a Ford F250 4X4 from Kendall
Ford in an amount not to exceed $30,331.00, with funding to come from the Motor Pool Internal
Service Fund, as approved in the 2018-19 Budget.
Section 2. The City Manager is hereby authorized to purchase removal and installation of the
2011 Fisher Extreme V plow from the 2002 Dodge to the 2017 Ford F250 as well as other safety
equipment from Quality Equipment Sales & Service in an amount not to exceed $2,992.75.
CITY OF SEWARD, ALASKA
RESOLUTION 2018-003
Section 3. The Seward City Council hereby finds that it is in the public interest to exempt the
purchase of this truck from competitive procurement requirements, as the City is utilizing the State
of Alaska's purchasing contract for this purchase.
Section 4. The 2002 Dodge Ram 2500 vehicle number 220 is declared surplus to the City's
needs and can be sold to the public.
Section 5. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 80' day
of January, 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayo
AYES: Slater, Horn, Towsley, Squires
NOES: None
ABSENT: Casagranda, Keil, McClure
ABSTAIN: None
ATTEST:
(City Seal) •�•.••••••••,,,.
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• SEAL
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Agenda Statement
Meeting Date: January 08, 2018
To: City Council
Through: Jim Hunt, City Managek
From: Karin Sturdy, Parks and Recreation Director
Agenda Item: Purchase of new Vehicle to replace vehicle number 220
BACKGROUND & JUSTIFICATION:
The Parks and Recreation Department needs to replace vehicle 220, a 2002 Dodge 2500. The
replacement plan for Parks and Recreation vehicles is based upon age and wear. Unit 220 has been in
the shop most recently to flush transmission fluid and install new filter, repair and replace drive line,
replace ball joints and repair a variety of ongoing electrical issues. It is currently in need of a new
transmission, an alignment and replacement of most front-end components. This vehicle serves two
primary purposes within the Park Maintenance and Campground Division. During the summer
months, 220 is a work vehicle used in performing duties essential to Park and Campground
operations. In the winter months, 220 serves as the primary tool used to remove snow from dozens of
City parking lots, paths, trails, campgrounds, sidewalks and access ways. This vehicle replacement
was approved in the 2018-19 budget in Resolution 2017-066 and the Capital Improvement Plan
Resolution 2017-067.
With input from the Public Works Department, Parks and Recreation staff recommends the purchase
of a Class 155XC 3/4 Ton Ford F250 4X4 Extended Cab using the State bidding list. According to
Seward City Code, 6.10.120.13 "The City may utilize competitive bids obtained by other
governmental units. " The listed price for'/4 Ton extended cab 4x4 truck is $30,331.00.
Personnel received and reviewed competitive quotes to remove the newer 2011 snow plow currently
on the 2002 Dodge 2500, and have it installed on the new 2017 Ford F250 along with required safety
beacon, rear window protector and iCom radio exchange. Quality Equipment Sales and Service came
in the lowest amount at $2,992.75.
$45,000.00 has been budgeted to replace this vehicle and plow; the Parks and Recreation Department
will come in under the budgeted amount for the complete vehicle at not to exceed $33,323.75.
INTENT:
To purchase a reliable replacement vehicle for plowing snow and aid in Park Maintenance and
Campground operations.
66
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):2017 Motor Pool Fund
X
FISCAL NOTE:
Funding for this purchase was approved in the 2018 Motor Pool budget, Resolution 2017-066.
Approved by Finance Department: ► ��
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approve Resolution 2018-003, authorizing the City Manager to approve the purchase of a
Class 155XC 3/< Ton 4X4 Extended Cab, not to exceed $33,323.75 and declare the 2002 Dodge
2500 vehicle number 220 as surplus property upon delivery of the new vehicle.
67
Page: 1
Sales Order
"73EI� S
Order Number: 0060919
Order Date: 121612017
BOB'S SERVICES, INC.
2W9 SPAR A VENUE Salesperson: 1800
ANCHORAGE, ALA5KA 99501 Customer Number: 00-COS
SHOP (Z7) 276-3221 - FAX (907) 276-1972
Sold To:
Ship To:
City of Seward
City of Seward
P.O. Box 167
P.O. Box 167
Seward, AK 99664
Seward, AK 99664
(907) 224-3331 Confirm To:
Customer P.O.
Ship VIA
Comment
hickok
Item Number
Description
Description
Price
Amount
MY17195
1.00
MTG FORD F250-550 2017+PLUS
465.17
465.17
MY07813
1.00
ADAPTER: 2017 FORD SD HALOGEN
300.70
300.70
WEL10LAP
1.00
L10 SERIES SUPER LED BEACON AM
164.00
164.00
BSISTROBE
1,00
Whelen Strobe Install
345.00
345.00
HP4030-052
1.00
CAB GUARD HEXAGON TANKBRITE 4
599.95
599.95
1 JOB
17.00
remove all wiring and plow
125.00
2,125.00
reinstall all wiring and mount plow on new truck and instal cb
radio also
Net Order:
3,999.82
Less Discount:
0.00
Freight:
0.00
Sales Tax:
0.00
Order Total:
3,999.82
Alaska Electric & Control, Inc.
DBA Jewell Equipment
9761 W Margin Way
Wasilla, AK 99623
I Name / Address I
Brenden
224-4055
bhickok@cityofseward.net
QQ
Estimate
Dale
Estimate #
12/6/2017
238
Phone ## 907-892-4001
Web Site Jewellequipment.com Rep
Item
Description
Hogs / Qty
Rate / Price
Total
73973
2017 FORD SUPER DUTY HALOGEN BULB LIGHT
1
234.00
234.00
KIT
698261
ADAPTER KIT, RELAY / updated Jan 2017
1
41.00
41.00
77102
2017 FORD SUPER DUTY F250/350/450/550 MOUNT
1
624.00
624.00
KIT
Plow Labor
work performed customer's plow
10
100.00
1,000.00
Take plow mount wiring off 2002 Dodge truck -Install
wiring and mount on 2011 F250-Gas-Provide mount and
headlamp harness
MISC
Move icom radio from one truck to the other
1
210.00
210.00
MISC
Materials for beacon install
1
20.00
20.00
Labor
2HRS install of beacon
2
100.00
200.00
5813AMG
ECCO Amber 12V Mag Mount Rotating
1
83.75
83.75
MISC
Headache Rack Aluminum
1
450.00
450.00
MISC
Install Headache Rack
1
200.00
200.00
**This Estimate Expires in 30 Days**
Total $3,062-75
Quality Equipment Sales & Service LLC
ESTIMATE #
11801 South Gambell Street
Anchorage, AK. 99515 041121
Phone - 907-349-6215 Fax - 907-349-2332
Quality Products, Quality Service
ESTIMATE FOR SERVICES Estimate Date /Time : 12/13/2017 1:32PM
Seward, City of 2002 Dodge - Pickup R2500
Regis, Norm Mike Lic # : Odometer In: 0
PO Box 167/ 6TH & MADISON Unit #
Seward, AK 99664 VIN #:
Office 907-224-4058 ---- FAX 907-224-5051
Part Description / Number Qty Sale Extended Labor Description Hours Extended
MOUNT FORD F250SD-55OSD 2017
FE77102
1.00
626.00
626.00
FORD LIGHT HARNESS HALOGEN
2017
FE73973
1.00
222.00
222.00
ADAPTER KIT, RELAY
FE69826-1
1.00
45.00
45.00
MODULE 3 PORT - SOFT START
FE29760-1
1.00
136.00
136.00
LED MINI BAR AMBER WITH CLEAR
LENS
EC5550CA
1.00
275.00
275.00
ALUMINUM HEADACHE RACK FOR
2007 FORD
PROTECH
1.00
625.00
625.001
Uninstall wiring from 2002 Dodge and 6.00 690,00
Reinstall on 2017 Ford
Reuse all electrical from previous truck.
Install headache rack and install strobe to 3.25 373.75
rack
Parts : $ 1,929.00 Labor: $ 1,063,75 Total : $ 2,992.75
Motor vehicle repair practices are regulated by
❑ This vehicle recelved
YOU ARE ENTITLED TO A PRICE ESTIMATE FOR THE REPAIRS YOU HAVE
chapter ATOP 132, Wis. Adm. Code, administered
without face to face
AUTHORIZED. THE REPAIR PRICE MAYBE LESS THAT THE ESTIAMTE, BUT WILL
the Bureau of Consumer Protection, Wisconsin
Customer Contact.
NOT EXCEED THE ESTIMATE WITHOUT YOUR PERMISSION. YOUR SIGNATURE
Dept, of Agriculture, Trade and Consumer
WILL INDICATE YOUR ESTIMATE SELECTION.
Protection, P.O. Box 8911. Madison, Wisconsin
1. I request an estimate in writing before you begin repair
53700-0911
Shop Represenlative
2. Please proceed with repairs, but tali me before continuing ifthe price will
exceed $
Having authority to do so I hereby order the above products and services, parts and labor
and grart permission to you antlers your employees to operate the vehicle described for
3. 1 do not want an estimate
the purpose of testing andfor inspection. I agree to pay cash v44ren the vmrk Is completed
or to pay on other terms satisfactory to you. Until paler In ful, the amount owing an this
Do you want the replaced parts you are entitled to? ❑ Yes ❑ No
work shell constitute a lien an the motor vehicle. If collection Is made by suit or otherwise,
I agree to pay storage and collection and reasonable attorney's fees.
Customer Sign:
Payment will be made by ❑ Cash ❑ Check ❑ Credit ❑ Card Charge
Dale:
Cali when vehicle is ready ❑ Yes ❑ No
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