HomeMy WebLinkAboutRes2018-068Sponsored by: Administration
CITY OF SEWARD, ALASKA
RESOLUTION 2018-068
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $1,500.00 FROM
THE SEWARD PREVENTION COALITION FOR THE "EVERY 15
MINUTES" PROGRAM AND APPROPRIATING FUNDS
WHEREAS, the Seward Police Department has been awarded a Project Grant from the
Seward Prevention Coalition, in the amount of $1,500.00 and the City is not required to provide any
cash or in -kind match; and
WHEREAS, use of these funds must be for the purpose of providing educational and tactical
equipment, as well as refreshments, during the "Every 15 Minute" presentation in April, 2019; and
WHEREAS, these funds will be of essential assistance to the Seward Police Department in
the successful execution of the program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept the 2018 Seward Prevention
Coalition grant in the amount of $1,500.00.
Section 2. Funding in the amount of $1,500.00 is hereby accepted to grant revenue account
no. 01000-0000-4253-9201 and appropriated to the police department's operating supplies account,
no.01000-1210-7215-9201.
Section 3. This resolution shall take effect immediately upon its adopoop.
PASSED AND APPROVED by the City Council of the City of Seward; Alaska, this 13"
day of August, 2018. '
THE CITY OF SEWARD, ALASKA
s L�
David Squires, Mayor
i.
CITY OF SEWARD, ALASKA
RESOLUTION 2018-068
AYES:
Seese, Towsley, Casagranda, Keil, Horn, McClure, Squires
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
Brenda J. Ballou, MMC 9 C f V c / e
City Clerk
(City Seal).W�`wca� r
ti �•
1
1
Agenda Statement
Meeting Date: Aug 13, 2018
To: City Council
Through: City Manager Jim Hunt
From: Tom Clemons, Chief of Police
Agenda Item: Seward Prevention Coalition Grant for the Every 15 Minutes Program
BACKGROUNDS & JUSTIFICATION:
The two day Every 15 Minutes Program is very dramatic and emotional - and purposely so.
Teenagers are constantly reminded about the choices they have to make involving alcohol and
how many others are affected by their decisions. They know the intellectual statistics. However,
many teens share the belief it will never happen to them.
This powerful program is designed to create awareness among students that they are not
invincible. This program helps open the emotional doors, and it addresses a problem most teens
do not know exists. They experience first-hand how their actions affect the lives of so many
other people.
The Seward Police Department has successfully put this program on three times; 2009, 2012, and
2015. We have spaced the events out every three years so that all sophomores, juniors, and
seniors will have the opportunity to participate. Preliminary meetings will begin in the fall and
we already have commitments of participation from Bear Creek Volunteer Fire Department,
Seward Volunteer Ambulance Corps, Seward Fire Department, Providence Seward Medical
Center, the Seward Community Jail, the Seward Court System, Seaview Community Services,
and the Seward Prevention Coalition.
The police department and school officials chose the last week in April 2019, between Prom and
graduation, so that the message will be fresh in student's minds when faced with alcohol
decisions. The effectiveness of the program will be measured by participant surveys and
community feedback.
The Seward Prevention Coalition has awarded a grant in the amount of $1500.00 for educational and
tactical equipment as well as refreshments.
This program is a 100% grant funded project, with no local matching funds required.
The terms of the grant and the grant budget are attached.
INTENT:
The intent of this grant is to assist the City of Seward and the Seward Police Department in
conducting a two day program focusing on high school sophomores, juniors, and seniors, which
challenges them to think about drinking, driving, personal safety, and the impact their decisions
is
have on family, friends, and many others.
CONSISTENCY CHECKLIST:
Yes
No
NIA
Comprehensive Plan: 2020 Comprehensive Plan, Vol. I, page 14,
1
Adopted by City Council Resolution No 2005-26.
X
Public Safety
"...to ensure the highest level of ublic safety within the community,"
Strategic Plan: City Strategic Plan, page 18, Approved by City Council
Resolution No 99-043
2'
Promote a safe community
�'
"We are a community that promotes the public health safety and welfare
of
its residents b ..., providing superior police, ... service"
3.
Other (list):
X
FISCAL NOTE:
There is no local funding requirement to match these grant funds.
Approved by Finance Department:
4-LC 0-
ATTORNEY REVIEW: Yes No X Not Applicable,
RECOMMENDATION:
City Council approve Resolution 2018- , accepting a grant from the Seward Prevention
Coalition in the amount of $1500.00, and appropriating funds.
t%
Seward Prevention Coalition Grant Request 2018
Every Fifteen Minutes Program
Summary:
In the spring of 2019, the Seward Police Department will be taking a proactive step in educating our
youth about making mature decisions when alcoholic beverages are involved. The Every 15 Minutes
program is a two day program focusing on high school sophomores, juniors, and seniors, which
challenges them to think about drinking, driving, personal safety, and the impact their decisions have on
family, friends, and many others.
The program's name was derived from the fact that in the early 1990's, every 15 minutes someone in
the US died in an alcohol related traffic collision. However, with the implementation of new laws,
(MADD), (SADD), (FNL), and programs such as these, the death rate is now every 30 minutes, a figure
which continues to be unacceptable.
The Every 15 Minutes program brings together a broad coalition of interested local agencies with the
goal of reducing alcohol -related incidents among youth. Partnering with these entities validates the
importance of working together to ensure a health community.
Prior to the actual event, approximately 25 students representing a cross section of the school are
selected. Waivers are reviewed and signed by students and their parents.
DAY ONE
One student is removed from class every 15 minutes and becomes one of the "living dead". Their
obituary is posted in the classroom for the remainder of the school year. Simultaneously, the parents of
each living dead student are given their child's death notification by a uniformed officer. Throughout
the day, members of the living dead place their tombstone in a temporary cemetery on the school
campus so friends and classmates can mourn their loss. To have the greatest impact on the program,
students will be sequestered and not allowed to interact with the student body nor have contact with
family.
A simulated drunk driving collision is staged on the school grounds. It begins with a pre-recorded 911
call that triggers an emergency response by law enforcement, firefighters, and paramedics. Paramedics
treat one student for minor injuries. A second critically injured student is trapped inside a vehicle and
must by rescued by firefighters using the "Jaws of Life." Athird student is declared dead and removed
by the ambulance crew. Emergency medical responders simulate transporting the critically injured
patient to the hospital. The fourth student, designated as the drunk driver, is given field sobriety tests
and is arrested for driving under the influence and booked into jail. He or she is later arraigned in court
to answer to the charges of DUI and other charges relating to the death and injuries of their classmates.
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At the end of the day, law enforcement chaperones take the living dead to an overnight retreat. There,
students participate in team building activities and learn firsthand from people who have been involved
in or affected by an incident involving alcohol. Student participants and chaperons are provided with
dinner and beverages. The evening ends as the students write letters to their loved ones, expressing the
thoughts they would convey if they had not been "killed" on that particular day.
DAY TWO
After breakfast, the living dead students return to school to attend a student body assembly. The living
dead students are seated in the front of the auditorium, opposite their parents. Members of the
community who were involved in planning the event sit in a semicircle behind the living dead. During
the assembly, everyone in the auditorium watches a video or slide show of the previous day's events.
After the video, several of the living dead students read excerpts from the letters they wrote the night
before. They share with their friends and classmates what it felt like to die without having the chance to
say good-bye.
Other members of the community, like trauma doctors, law enforcement officers, and emergency
responders, explain how they are personally affected on a daily basis when someone makes a poor
choice involving alcohol. The assembly concludes with a call to action challenging everyone in the
auditorium to make responsible choices when alcohol is involved. After 24 hours on an "emotional
roller coaster", parents and the living dead students are reunited. Parents and teens are typically
overwhelmed with emotion and gain a new sense of love and commitment to one another to make the
right choices.
After the assembly, everyone gathers at a reception hosted by and for the participants. The programs
helps the students see members of the community in a different light. They are no longer just cops,
doctors, paramedics, or firefighters, but also friends, mentors, and human beings who care about the
kids in their community.
Objectives
The two-day Every 15 Minutes program is very dramatic and emotional — and purposely so. Teenagers
are constantly reminded about the choices they have to make involving alcohol and how many others
are affected by their decisions. They know the intellectual statistics. However, many teens share the
belief it will never happen to them.
This powerful program is designed to create awareness among students that they are not invincible.
This program helps open the emotional doors, and it addresses a problem most teens do not know
exists. They experience firsthand how their actions affect the lives of so many other people.
The Seward Police Department has put this program on in 2009, 2012, and 2015, with plans to repeat it
every three years so that all sophomores, juniors, and seniors will have the opportunity to participate.
We typically have commitments of participation from Bear Creek Volunteer Fire Department, Seward
Volunteer Ambulance Corps, Seward Fire Department, Providence Seward Medical Center, the Seward
44
Community Jail, the Seward Court System, Seaview Community Services, and the Seward Prevention
Coalition. Some food items will be donated by local restaurants and businesses to help feed the
students during the two day event.
The police department and school officials typically target the last week in April, between Prom and
graduation, so that the message will be fresh in student's minds when faced with alcohol decisions.
Evaluate
The effectiveness of the program will be measured by participant surveys and community feedback.
I personally presented this program in 2009 and assisted with the 2012 program. The feedback I've
received from both students and parents have been overwhelmingly positive. One student from the
2012 program was "the drunk driver who killed another student". She recalls her time in the jail cell and
going before the court as an extremely memorable experience. In fact she says when she looks at a
bottle of liquor, she immediately thinks of the Every 15 Minutes program.
The program sets the stage for many family conversations.
Who how many will benefit from project
Not only will the 25 student participants benefit, the entire student body will participate in the
simulated traffic crash and memorial service the next day. The Seward High School provides schooling
for students south of the Wye, including the Moose Pass area.
I continue to receive positive comments on the Every 15 Minute Program and am asked quite often
when the next event will be held.
The program has a lasting effect on the community; not only by the immediate excitement of
participating in the program, but some students continue to make the smart choice of not drinking and
driving. The Every 15 Minutes program has contributed to young people deciding to utilize designated
drivers.
funding rourcer
In order to provide the most enriching experience, funding is needed.
In 2009, 1 applied for and received a $700.00 grant from Alaska Highway Safety and was able to purchase
t-shirts and lanyards for the students and volunteers, Moulin rouge makeup, food, etc. We provided a
grantee match of $1670 in personnel services, with an additional $1150 in donated contractual services
and $770 in donated commodities. In 2012, we did not receive a grant and were unable to purchase t-
shirts and lanyards. We did utilize the same personnel services again valued at $1650. Some food items
were donated and some items were able to be reused from 2009.
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We found that with even the small grant we received in 2009, having those funds made a world of
difference in the experience. Therefore we respectfully request a grant in the amount of $1500.00.
Itemized as follows: (for student participants and volunteers)
1) 35 Every 15 Minutes T-shirts customized for Seward HS @ $10.00 each for a total of $350.00.
2) 40 Every 15 Minutes Lanyards @ $2.00 each for a total of $80.00.
3) Snacks / Beverages for both days, estimated total $200.00.
4) Lunch, estimated total of $150.00.
5) Dinner, 14 pizzas estimated @ $15.00 each for a total of $210.00.
6) Ice Cream Sundaes for dessert, estimated total of $70.00.
7) Breakfast, estimated total of $100.00.
8) Resupply of Moulin rouge make, estimated @ $50.00.
9) Estimated shipping for 1, 2, and 8 is $60.00.
10) Incidentals (anything I forgot to budget for) $230.00
We will again be providing approximately $1670 match in personnel services. (Police, Fire, Corrections,
and other police dept. employees)
With an estimated $1150 in donated commodities:
Ambulance transport - donated
Professional photography services - donated
Coffin - donated
School facility use - no cost
Grim Reaper costume - we have from 2009.
Two vehicles to use in crash - donated
Towing service - donated
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