HomeMy WebLinkAboutRes2018-072Sponsored by: Hickok
CITY OF SEWARD, ALASKA
RESOLUTION 2018-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY
FOR AN OWL TECHNOLOGY EQUIPMENT PURCHASE
REIMBURSEMENT PROGRAM IN THE AMOUNT OF $1,397.18 AND
APPROPRIATING FUNDS
WHEREAS, in March 2018, the Alaska State Library sought applications for an Online
With Libraries (OWL) Technology Equipment Purchase Reimbursement Program for up to
$1,500.00; and
WHEREAS, the purpose of this funding was to purchase computers, computer
equipment or software to be used by the public in public areas of a library; and
WHEREAS, the Seward Community Library & Museum submitted an application in
March, 2018 to purchase a new Dell desktop computer to be used by library patrons in the
Research Room for the amount of $1,397.18; and
WHEREAS, the application was approved by the Alaska State Library on March 30,
2018; and
WHEREAS, the computer was ordered on May 8, 2018 and awaits installation in the
Research Room for public use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Assistant City Manager is hereby authorized to accept and appropriate
funds to purchase a Dell desktop computer to be used by library patrons in the Research Room at
the Library Museum.
Section 2. Funding in the amount of $1,397.18 is hereby received from the Alaska State
Library grant account 01000-1500-4252-0003 and appropriated to the Library Museum small
tools and equipment account no. 01000-1500-7217-0003.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
10`' day of September 2018.
1
CITY OF SEWARD, ALASKA
RESOLUTION 2018-072
THE CITY OF SEWARD, ALASKA
David Squires, Ma or
AYES:
Horn, Keil, Casagranda, McClure, Towsley, Seese, Squires
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
61, J9'&&Vt"
Brenda J. Ballou, MMC
City Clerk �,.►••���..,
(City Soo,.GoaP0 •.'Pp%
• SEAL •
C
Agenda Statement
Meeting Date: September 10, 2018
To: City Council c6Q
Through: Assistant City Manager, Brennan Hickok
From: Library Museum Director, Valarie Kingsland
Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting
Funds from the Alaska State Library for an Owl Technology Equipment
Purchase Reimbursement Program in the Amount of $1,397.18 and
Appropriating Funds.
BACKGROUND & JUSTIFICATION:
In March 2018, the Alaska State Library sought applications for an OWL (Online With Libraries)
Technology Equipment Purchase Reimbursement Program for up to $1,500.00 for the purpose of
purchasing computers, computer equipment or software to be used by the public in public areas of
a library.
Seward Community Library & Museum (SCLM) staff filed an application in March 2018 which
was reviewed and accepted by the Alaska State Library on March 30, 2018 for the amount of
$1,397.18 to purchase a new Dell desktop computer to be used by library patrons in the Library
Research Room.
The computer was ordered on May 8, 2018 and awaits installation in the Research Room for public
use by City of Seward IT staff.
INTENT:
Council approval to appropriate $1,397.18 to reimburse the purchase of a Dell computer using
Online with Libraries (OWL) funding from the Alaska State Library.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1
Comprehensive Plan (3.1.2.1): Support existing public institutions in
their effort to maintain, expand and develop.
X
2.
Strategic Plan (pg12): "...expand Library Services,...."
X
3.
Other (list):
X
33
FISCAL NOTE:
Funds received $1,397.18 from the Alaska State Library will be appropriated from account no.
01000-1500-4252-0003 to the Small Tools and Equipment account number 01000-1500-7217-
0003.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2018- 072, A Resolution of the City Council of the City
of Seward, Alaska, Accepting Funds from the Alaska State Library for an Owl
Technology Equipment Purchase Reimbursement Program in the Amount of $1,397.18
and Appropriating Funds.
34
Your Shopping Cart
5/8/2018
(II „III„ Order Complete
Savings $752.32
Subtotal (1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Thanks for your order. What happens now?
Within the next 48 hours, we'll send an email confirmation including important details and updates to godell@cityofseward.net. Visit your order
status page to track your order, or view your Recent Online Orders to view details and reorder.
• Dell Purchase ID: 2005838823596
• Estimated delivery date: June 4, 2018
• Dell Contract Code: 99agz
• Payment Method: Purchase Order "1390"
Shipping information
VALARIE KINGSLAND, CITY OF SEWARD
239 6TH AVE, SEWARD AK 99664, US
Phone number (907) 224-4008
vkingsland@cityofseward.net
Delivery Method
no charge delivery
Items Quantity
Unit Price
Item total
1
$2„1149.50
$2„1149.50
OptiPlex 7450 All -in -One - Build your own
Discounted unit price: $1,397.18
Dell Contract Code: 99agz
' Estimated delivery date:
June 4, 2018
Premier discount
-$752.32
Catalog Number: 70 / xctoo7450aiousr
Category Description
Code
SiCU
ID
OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO
7450XT
[210-AKMX]
1
Processor Intel@ Core'" i7-6700 (QC/8MB/8T/3.4G
176700
[338-13HUH]
146
Hz/65W); supports Windows 7/8.1/10/1-i
nux
Operating System(s) Windows 10 Pro 64bit English with Wind
10P6DE
[365-1173] [619-
11
ows 7 image
AHCR]
Microsoft Application No Productivity for Federal and Premier
NOFEDP
[630-AAXE]
1002
Software
Memory 16GB DDR4 (2x8G)
16G2D4
[370-ADJH]
3
Hard Drive 1 TB 2.5 inch Serial ATA (7,200 Rpm) Har
1 TB272
[400-AHZI]
8
d Drive
Additional Hard Drive No Additional Hard Drive
NOHDDA
[401-AADF]
637
Raid Connectivity NO RAID
NORAID
[817-131313N]
1009
Hard Drive Software NO INTEL RESPONSIVE
NOINTR
[409-1313CF]
707
https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/
1 /3
5/8/2018
Your Shopping Cart
Category
Description
Code
SKU
ID
Stands and Mounts
Height Adjustable Stand for OptiPlex 745
HAS
[575-BBHR]
558
0
Video Card
Intel@ Integrated Graphics
INT
[490-BBFG]
6
CD ROM/DVD ROM
8x DVD+/-RW 9.5mm Optical Disk Drive
8DVDRW
[429-AAZF]
16
Wireless
Intel@ Dual Band Wireless AC 8265 (802.
8265AC
[555-BDGO]
19
11 ac) 2x2 + Bluetooth
Driver
Intel DB WLAN 8265 Software
8265SR
[555-BDIO]
7
LCD
Non -Touch Display Panel, OptiPlex All -in-
NONTCH
[391-BBDM]
760
One
Chassis Options
7450 AIO 23.8, FHD NonTouch with Cam
CNTUPL
[329-BDHT]
116
era, Integrated Graphics, Platinum PSU
Cables and Dongles
No Accessories
NOACCES
[461-AABV]
592
Keyboard
Dell KB216 Wired Keyboard English Blac
US216B
[580-ADJC]
4
k
Mouse
Dell MS116 Wired Mouse Black
MS116B
[275-BBBW]
12
Systems Management
No Out -of -Band Systems Mgmt
NOVPRO
[631-ABEU]
49
Non -Microsoft Application
Windows 10
WIN10
[525-BBCL] [640-
1003
Software
BBLW] [658-BBMR]
[658-BBRB] [658-
BCUV]
Operating System Recovery
Windows 10 OS Recovery 64bit — USB
M10PU6M
[620-ABBW]
200013
Options
E-Star
ENERGY STAR
ESTAR
[387-BBLW]
122
Canada Ship Options
US No Canada Ship Charge
USNONE
[332-1286]
111
Diagnostic CD / Diskette
Resource DVD
RDVDSKL
[340-BKCQ]
50
Placemat
Documentation, English, French, Dell Opt
DOCENFR
[340-BJWF]
60
iPlex 7450
Optical Software
Cyberlink Media Suite Essentials for Win
CWBDN
[658-BBTV]
597
dows 10 and DVD drive (without Media)
Power Cord
System Power Cord (English)
US125V
[450-AAOJ]
20
TPM Security
Trusted Platform Module (TPM Enabled)
TPM
[329-BBJL]
297
UPC Label
No UPC Label
NOUPC
[389-BCGW]
292
Regulatory Label
Regulatory Label, Non Touch
REGNT
[389-BRFY]
676
Documentation/Disks
Safety/Environment and Regulatory Guid
EFDOC
[340-AGIK]
21
e (English/French Multi -language)
Packaging
Shipping Material for Micro System
SHPDAO
[340-BJWH] [389-
465
BBUU]
Processor Branding
LABEL,INTEL,C17,6,SML
SCI7SML
[389-BHGE]
749
Transportation from ODM to
Standard shipment
STD
[800-BBIO]
200080
region
FGA Module
No FGA
NOFGA
[817-BBBB]
572
https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/ 2/3
6INKIII71E3
Category
Your Shopping Cart
Description
Code SKU
ID
Hardware Support Services
3 Years Hardware Service with Onsite/In- NBD3 [997-68701 [997-
Home Service After Remote Diagnosis 68721
29
Item total: $1,397.18
Savings: $752.32
Subtotal (1): $1,397.18
Savings $752.32
Subtotal (1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Ultrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium,
Pentium Inside, vPro Inside, Xeon, Xeon Phi, Xeon Inside, and Intel Optane are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries.
Same day shipment subject to order size limitations, Dell standard shipping methods and payment via credit card, gift card or Dell Business Credit. Notification will be provided if
there are payment delays which could impact shipping date. Electronics and accessories may ship separately.
Smart Selection. Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.—Thurs. Systems shipped the next business day after an order is placed. Subject to order
approval. Software and accessories not part of the configuration will be shipped separately and may arrive after your system. Please note that Smart Selection Configuration pricing
cannot be combined with other pricing offers or discounts provided or agreed to by Dell. ** Orders with Custom Factory Integration might require additional processing time.
"Dell Business Credit: Offered to business customers by WebBank, Member FDIC, who determines qualifications for and terms of credit. Taxes, shipping and other charges are extra
and vary. Minimum monthly payments are the greater of $1 5 or 3 % of the new balance shown on the monthly billing statement. Dell and the Dell logo are trademarks of Dell Inc.
**Payment solutions provided and serviced by Dell Financial Services L.L.C. or its affiliate or designee ("DFS") for qualified customers. Offers may not be available or may vary in
certain countries. Where available, offers may be changed without notice and are subject to product availability, credit approval, execution of documentation provided by and
acceptable to DFS, and may be subject to minimum transaction size. Offers not available for personal, family or household use. Dell and the Dell logo are trademarks of Dell Inc.
Restrictions and additional requirements may apply to transactions with governmental or public entities.
'Subject to applicable law and regulations
ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL. Pricing, availability and other terms of offer may be withdrawn or changed without notice. Dell cannot be held
responsible for errors in typography or photography.
https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/ 3/3
Valarie Kingsland
From: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov>
Sent: Friday, March 30, 2018 1:58 PM
To: Valarie Kingsland
Subject: Approved Seward OWL Technology Purchase Reimbursement: $1397.18
Attachments: Seward 2018 OWL Tech Equip Purchase Application.pdf
Hi Valarie,
I am formally approving your library's OWL Technology Equipment Purchase application for the items on your attached
list. You may go ahead and make this equipment purchase. Once you have received your equipment, send me your
receipts along with a "payable to" and payment address. Then I will have the Alaska Library Network write your payee a
reimbursement check for $1397.18.
Thanks for participating in the OWL Technology Equipment Purchase Reimbursement program.
Sincerely, Daniel
Daniel Cornwall
OWL Program Manager / Internet and Technology Consultant
Alaska State Library
httrJ://lam.alaska.�ov/owl
Ph: 907-465-6332
Toll Free: dial 1-888-820-4525 and press 3
Email: daniel.cornwall@alaska.ov
From: Valarie Kingsland <vkingsland@cityofseward.net>
Sent: Wednesday, March 28, 2018 9:47 PM
To: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov>
Subject: RE: Update your library tech with OWL— Apply by 3/30/2018
Hi Daniel,
Here's our application. This computer will replace an older computer in our Library Research Room that is used for
proctored testing, online courses, job hunting and career development, as well as research. The computer it is replacing
will be reused as an additional public access computer in our Library space for general access. Let me know if you need
anything else.
Thanks so much,
Valarie
Valarie Kingsland, Director
Seward Community Library & Museum
PO Box 2389 Seward, AK 99664
1
907.224.4008
"Connecting Our Community, Sharing Our Stories"
From: al<lalist@lists.al<la.or[mailto:al<lalist@lists.al<la.or] On Behalf Of Cornwall, Daniel D (EED)
Sent: Monday, March 12, 2018 4:11 PM
To: aldalist@lists.al<la.or
Subject: [AkLA-L] FW: Update your library tech with OWL —Apply by 3/30/2018
Hi Everyone,
Now that we're back from AkLA 2018, 1 wanted to resend this tech purchase opportunity. This application and basic
program information are also available on the OWL home pale. -Daniel
From: Cornwall, Daniel D (EED)
Sent: Wednesday, March 07, 2018 9:39 AM
To:'aklalist@lists.akla.org' <al<lalist@lists.al<la.org>
Subject: Update your library tech with OWL — Apply by 3/30/2018
Temporary funding is available from the Alaska OWL Program to reimburse public libraries wishing to refresh computers
(desktops, laptops, or tablets), computer peripherals or software at their locations. Each library may spend up to $1500,
including shipping, on technology equipment. There are two conditions to this reimbursement:
1. This technology equipment must be for the use of the public in the public areas of your library. It is not intended
for providing staff equipment or software.
2. You must receive approval from the OWL program BEFORE making your purchase.
To be eligible for this technology reimbursement, you will need to complete the attached application and return it to
Daniel Cornwall at daniel.cornwall@alas)<a.Eov or fax it to 907-465-2151 with Attention Daniel on the fax.
Applications will be accepted through Friday, March 30, 2018. The first week of April, the OWL staff will review all
applications to make sure the requested equipment meets the purchase reimbursement guidelines. If your application
meets our guidelines, we will send you written approval for your purchase. After receiving your equipment and/or
software, you will send us your receipts and we will reimburse you through the Alaska Library Network up to $1500.
If you're not sure how to select new hardware, have a look at these two tutorials from GCF LearnFree:
Technology Burin Guide (GCF LearnFree�
Before you use a computer or mobile device at home, you need to buy one. Let this guide show what's available and
how your needs affect what you might get.
How to decide when to het a new computer dGCF LearnFree�
Suggestions on when you might want to buy a new computer, regardless of age. May help some people hang on to their
systems longer.
You also might find it helpful to check out the mobile devices and productivity sections of our Digital Literacy Guide. You
may also call or e-mail me.
If your library is a city department, there are state purchasing contracts that your city may use to purchase equipment
on your behalf. These may or may not offer better discounts than your library could get on its own. See State Contracts
for use by Political Subdivisions for available contracts.
Daniel
Daniel Cornwall
OWL Program Manager / Internet and Technology Consultant
Alaska State Library
Ph: 007'465'633I
Toll Free: dial 1'888'8I0'45I5 and press
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�Stnqm
Not Main
i
S'mq n
D�_w L OWL Technology Equipment Purchase
Reimbursement Application
Apply by March 30, 2018, Reimbursements begin April 2, 2018
Use this form to apply for reimbursement for up to $1500 (including shipping) for the purchase of
computers (desktops, laptops, or tablets), computer peripherals or software to be used by the public
in public areas of your library. Reimbursements will be paid via the Alaska Library Network.
DO NOT PURCHASE EQUIPMENT UNDER THIS PROGRAM UNTIL YOU HAVE BEEN GIVEN WRITTEN
APPROVAL FROM THE OWL PROGRAM.
Library Name: Seward Community Library & Museum
Library Director: _Valarie Kingsland
Library Address: _PO Box 2389, Seward, AK 99664
Library Phone Number: _224-4008
On a separate page, provide a purchasing list listing the technology equipment you wish to purchase
along with an estimate of shipping costs. The total, including shipping, should not exceed $1500. A
purchasing list can be a printout from an online store, a quote from a vendor, etc.
By signing this form, my library agrees to take the following steps:
1. Develop list of computers (desktops, laptops, or tablets), software, or computer peripherals
needed for use by the public in public areas of the library;
2. Submit this form to Daniel Cornwall at daniel.cornwall@alaska.gov or faxed to 907-465-2151
with Attention Daniel on the fax.
3. Upon written OWL approval, place order for the materials listed on the purchasing list you
submitted with application;
4. Upon receipt of materials, submit receipts for reimbursement for all purchases to Daniel
Cornwall, Alaska OWL Program, P.O. Box 110571, Juneau, AK 99811;
5. Install and use these materials upon receipt. (Pictures of installed equipment sent to Daniel
would be greatly app
S.
Date: g I
Print Name: -J o tl ✓1 TitIe:v,
eeQuote
Detaiis
OWL - Research room
Quote number#
1022970823152.1
Created March 21, 2018
Expires April 20, 2018
Created by
godell@cityofseward.net
Order contact
George O'Dell, City of Seward
Dell Contract Code: 99a9z
Phone number: (907) 224-4016
Additional::
godell@cityofseward.net
Tax exemption
am not tax exempt
Notes
This computer will need a Microsoft Office license when it arrives
Shipping
Shipping information
VALARIE KINGSLAND, CITY OF
SEWARD
239 6TH AVE, SEWARD, AK,
99664
Phone number: (907) 224-4008
Additional::
vkingsland@cityofseward.net
Delivery method
no charge delivery
Trade compliance
No, I will not be exporting
Savings $152 3J
Subtotal (1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Payment method
Items Quantity Unit PAce Item total
OptiPlex 7450 Alf -in -One - Build your own 1 $2,149.50 S2,149 50
Discounted unit price: $1,397.18
Dell Contract Code: 99agz
Estimated Ship Date
Ships in 4 - 6 business days
Premier diFcouno-$752,32
Catalog Number: 70 / xctoo7450aiousr
Category Description Code SKU ID
OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO 7450XT [210-AKMX] 1
Processor Intel® Core- i7-6700 (QC/8MB/8T/3.4 176700 [338-BHUH] 146
GHz/65W); supports Windows 7/8.1/1
0/Linux
Operating System(s) Windows 10 Pro 64bit English with Win 10136DE [365-1173] [619- 11
dows 7 image AHCR]
Microsoft Application No Productivity for Federal and Premie NOFEDP (630-AAXE] 1002
Software r
Memory 16GB DDR4 (2x8G) 16G2D4 [370-ADJH] 3
Hard Drive 1 TB 2.5 inch Serial ATA (7,200 Rpm) H 1 TB272 [400-AH7I] 8
and Drive
Additional Hard Drive No Additional Hard Drive NOHDDA [401-AADF] 637
Raid Connectivity NO RAID NORAID [817-BBBN] 1009
Hard Drive Software NO INTEL RESPONSIVE NOINTR [409-BBCF] 707
Stands and Mounts Height Adjustable Stand for OptiPlex 7 HAS [575-BBHR] 558
450
Category Description Code SKU ID
Hardware Support Services 3 Years Hardware Service with Onsitell NBD3 [997-6870] [997- 29
n-Home Service After Remote Diagnosi 6872]
(tern total: $1,397.18
Savings: $752.32
Subtotal (1): $1,397.18
Subtotal (1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Uhrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium
Pentium Inside, vPro Inside, Xeon, Xeon Phi, and Xeon Inside are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries.
Same day shipment subject to order size limitations, Dell standard shipping methods and payment via credit card, gift card or Dell Business Credit. Notification will be provided if
there are payment delays which could impact shipping date. Electronics and accessories may ship separately.
Smart Selection_ Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.—Thurs. Systems shipped the next business day after an order is placed. Subject to order
approval. Software and accessories not part of the configuration will be shipped separately and may arrive after your system. Please note that Smart Selection Configuration
pricing cannot be combined with other pricing offers or discounts provided or agreed to by Dell, " Orders with Custom Factory Integration might require additional processing
time.
"Dell Business Credit: Offered to business customers by WebBank, Member FDIC, who determines qualifications for and terms of credit. Taxes, shipping and other charges are
extra and vary. Minimum monthly payments are the greater of $15 or 3% of the new balance shown on the monthly billing statement. Dell and the Dell logo are trademarks of Deli
Inc.
• Payment solutions provided and serviced by Dell Financial Services L.L.C. or its affiliate or designee ('DFS') for qualified customers. offers may not be available or may vary in
certain countries. Where available, offers may be changed without notice and are subject to product availability, credit approval, execution of documentation provided by and
acceptable to DFS, and may be subject to minimum transaction size. Offers not available for personal, family or household use, Dell and the Dell logo are trademarks of Dell Inc,
Restrictions and additional requirements may apply to transactions with governmental or public entities.
'Subject to applicable law and regulations.
ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL. Pricing, availability and other terms of offer may be withdrawn or changed without notice. Dell cannot be
held responsible for errors in typography or photography.