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HomeMy WebLinkAboutRes2018-072Sponsored by: Hickok CITY OF SEWARD, ALASKA RESOLUTION 2018-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY FOR AN OWL TECHNOLOGY EQUIPMENT PURCHASE REIMBURSEMENT PROGRAM IN THE AMOUNT OF $1,397.18 AND APPROPRIATING FUNDS WHEREAS, in March 2018, the Alaska State Library sought applications for an Online With Libraries (OWL) Technology Equipment Purchase Reimbursement Program for up to $1,500.00; and WHEREAS, the purpose of this funding was to purchase computers, computer equipment or software to be used by the public in public areas of a library; and WHEREAS, the Seward Community Library & Museum submitted an application in March, 2018 to purchase a new Dell desktop computer to be used by library patrons in the Research Room for the amount of $1,397.18; and WHEREAS, the application was approved by the Alaska State Library on March 30, 2018; and WHEREAS, the computer was ordered on May 8, 2018 and awaits installation in the Research Room for public use. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Assistant City Manager is hereby authorized to accept and appropriate funds to purchase a Dell desktop computer to be used by library patrons in the Research Room at the Library Museum. Section 2. Funding in the amount of $1,397.18 is hereby received from the Alaska State Library grant account 01000-1500-4252-0003 and appropriated to the Library Museum small tools and equipment account no. 01000-1500-7217-0003. Section 3. This resolution shall take effect immediately. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10`' day of September 2018. 1 CITY OF SEWARD, ALASKA RESOLUTION 2018-072 THE CITY OF SEWARD, ALASKA David Squires, Ma or AYES: Horn, Keil, Casagranda, McClure, Towsley, Seese, Squires NOES: None ABSENT: None ABSTAIN: None ATTEST: 61, J9'&&Vt" Brenda J. Ballou, MMC City Clerk �,.►••���.., (City Soo,.GoaP0 •.'Pp% • SEAL • C Agenda Statement Meeting Date: September 10, 2018 To: City Council c6Q Through: Assistant City Manager, Brennan Hickok From: Library Museum Director, Valarie Kingsland Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting Funds from the Alaska State Library for an Owl Technology Equipment Purchase Reimbursement Program in the Amount of $1,397.18 and Appropriating Funds. BACKGROUND & JUSTIFICATION: In March 2018, the Alaska State Library sought applications for an OWL (Online With Libraries) Technology Equipment Purchase Reimbursement Program for up to $1,500.00 for the purpose of purchasing computers, computer equipment or software to be used by the public in public areas of a library. Seward Community Library & Museum (SCLM) staff filed an application in March 2018 which was reviewed and accepted by the Alaska State Library on March 30, 2018 for the amount of $1,397.18 to purchase a new Dell desktop computer to be used by library patrons in the Library Research Room. The computer was ordered on May 8, 2018 and awaits installation in the Research Room for public use by City of Seward IT staff. INTENT: Council approval to appropriate $1,397.18 to reimburse the purchase of a Dell computer using Online with Libraries (OWL) funding from the Alaska State Library. CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan (3.1.2.1): Support existing public institutions in their effort to maintain, expand and develop. X 2. Strategic Plan (pg12): "...expand Library Services,...." X 3. Other (list): X 33 FISCAL NOTE: Funds received $1,397.18 from the Alaska State Library will be appropriated from account no. 01000-1500-4252-0003 to the Small Tools and Equipment account number 01000-1500-7217- 0003. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2018- 072, A Resolution of the City Council of the City of Seward, Alaska, Accepting Funds from the Alaska State Library for an Owl Technology Equipment Purchase Reimbursement Program in the Amount of $1,397.18 and Appropriating Funds. 34 Your Shopping Cart 5/8/2018 (II „III„ Order Complete Savings $752.32 Subtotal (1) $1,397.18 Estimated Shipping $0.00 Total $1,397.18 Thanks for your order. What happens now? Within the next 48 hours, we'll send an email confirmation including important details and updates to godell@cityofseward.net. Visit your order status page to track your order, or view your Recent Online Orders to view details and reorder. • Dell Purchase ID: 2005838823596 • Estimated delivery date: June 4, 2018 • Dell Contract Code: 99agz • Payment Method: Purchase Order "1390" Shipping information VALARIE KINGSLAND, CITY OF SEWARD 239 6TH AVE, SEWARD AK 99664, US Phone number (907) 224-4008 vkingsland@cityofseward.net Delivery Method no charge delivery Items Quantity Unit Price Item total 1 $2„1149.50 $2„1149.50 OptiPlex 7450 All -in -One - Build your own Discounted unit price: $1,397.18 Dell Contract Code: 99agz ' Estimated delivery date: June 4, 2018 Premier discount -$752.32 Catalog Number: 70 / xctoo7450aiousr Category Description Code SiCU ID OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO 7450XT [210-AKMX] 1 Processor Intel@ Core'" i7-6700 (QC/8MB/8T/3.4G 176700 [338-13HUH] 146 Hz/65W); supports Windows 7/8.1/10/1-i nux Operating System(s) Windows 10 Pro 64bit English with Wind 10P6DE [365-1173] [619- 11 ows 7 image AHCR] Microsoft Application No Productivity for Federal and Premier NOFEDP [630-AAXE] 1002 Software Memory 16GB DDR4 (2x8G) 16G2D4 [370-ADJH] 3 Hard Drive 1 TB 2.5 inch Serial ATA (7,200 Rpm) Har 1 TB272 [400-AHZI] 8 d Drive Additional Hard Drive No Additional Hard Drive NOHDDA [401-AADF] 637 Raid Connectivity NO RAID NORAID [817-131313N] 1009 Hard Drive Software NO INTEL RESPONSIVE NOINTR [409-1313CF] 707 https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/ 1 /3 5/8/2018 Your Shopping Cart Category Description Code SKU ID Stands and Mounts Height Adjustable Stand for OptiPlex 745 HAS [575-BBHR] 558 0 Video Card Intel@ Integrated Graphics INT [490-BBFG] 6 CD ROM/DVD ROM 8x DVD+/-RW 9.5mm Optical Disk Drive 8DVDRW [429-AAZF] 16 Wireless Intel@ Dual Band Wireless AC 8265 (802. 8265AC [555-BDGO] 19 11 ac) 2x2 + Bluetooth Driver Intel DB WLAN 8265 Software 8265SR [555-BDIO] 7 LCD Non -Touch Display Panel, OptiPlex All -in- NONTCH [391-BBDM] 760 One Chassis Options 7450 AIO 23.8, FHD NonTouch with Cam CNTUPL [329-BDHT] 116 era, Integrated Graphics, Platinum PSU Cables and Dongles No Accessories NOACCES [461-AABV] 592 Keyboard Dell KB216 Wired Keyboard English Blac US216B [580-ADJC] 4 k Mouse Dell MS116 Wired Mouse Black MS116B [275-BBBW] 12 Systems Management No Out -of -Band Systems Mgmt NOVPRO [631-ABEU] 49 Non -Microsoft Application Windows 10 WIN10 [525-BBCL] [640- 1003 Software BBLW] [658-BBMR] [658-BBRB] [658- BCUV] Operating System Recovery Windows 10 OS Recovery 64bit — USB M10PU6M [620-ABBW] 200013 Options E-Star ENERGY STAR ESTAR [387-BBLW] 122 Canada Ship Options US No Canada Ship Charge USNONE [332-1286] 111 Diagnostic CD / Diskette Resource DVD RDVDSKL [340-BKCQ] 50 Placemat Documentation, English, French, Dell Opt DOCENFR [340-BJWF] 60 iPlex 7450 Optical Software Cyberlink Media Suite Essentials for Win CWBDN [658-BBTV] 597 dows 10 and DVD drive (without Media) Power Cord System Power Cord (English) US125V [450-AAOJ] 20 TPM Security Trusted Platform Module (TPM Enabled) TPM [329-BBJL] 297 UPC Label No UPC Label NOUPC [389-BCGW] 292 Regulatory Label Regulatory Label, Non Touch REGNT [389-BRFY] 676 Documentation/Disks Safety/Environment and Regulatory Guid EFDOC [340-AGIK] 21 e (English/French Multi -language) Packaging Shipping Material for Micro System SHPDAO [340-BJWH] [389- 465 BBUU] Processor Branding LABEL,INTEL,C17,6,SML SCI7SML [389-BHGE] 749 Transportation from ODM to Standard shipment STD [800-BBIO] 200080 region FGA Module No FGA NOFGA [817-BBBB] 572 https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/ 2/3 6INKIII71E3 Category Your Shopping Cart Description Code SKU ID Hardware Support Services 3 Years Hardware Service with Onsite/In- NBD3 [997-68701 [997- Home Service After Remote Diagnosis 68721 29 Item total: $1,397.18 Savings: $752.32 Subtotal (1): $1,397.18 Savings $752.32 Subtotal (1) $1,397.18 Estimated Shipping $0.00 Total $1,397.18 Ultrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium, Pentium Inside, vPro Inside, Xeon, Xeon Phi, Xeon Inside, and Intel Optane are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries. Same day shipment subject to order size limitations, Dell standard shipping methods and payment via credit card, gift card or Dell Business Credit. Notification will be provided if there are payment delays which could impact shipping date. Electronics and accessories may ship separately. Smart Selection. Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.—Thurs. Systems shipped the next business day after an order is placed. Subject to order approval. Software and accessories not part of the configuration will be shipped separately and may arrive after your system. Please note that Smart Selection Configuration pricing cannot be combined with other pricing offers or discounts provided or agreed to by Dell. ** Orders with Custom Factory Integration might require additional processing time. "Dell Business Credit: Offered to business customers by WebBank, Member FDIC, who determines qualifications for and terms of credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $1 5 or 3 % of the new balance shown on the monthly billing statement. Dell and the Dell logo are trademarks of Dell Inc. **Payment solutions provided and serviced by Dell Financial Services L.L.C. or its affiliate or designee ("DFS") for qualified customers. Offers may not be available or may vary in certain countries. Where available, offers may be changed without notice and are subject to product availability, credit approval, execution of documentation provided by and acceptable to DFS, and may be subject to minimum transaction size. Offers not available for personal, family or household use. Dell and the Dell logo are trademarks of Dell Inc. Restrictions and additional requirements may apply to transactions with governmental or public entities. 'Subject to applicable law and regulations ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL. Pricing, availability and other terms of offer may be withdrawn or changed without notice. Dell cannot be held responsible for errors in typography or photography. https://www.dell.com/premier/checkout/us/en/rcl 402141 /?ref=%27pr-equotes%27#/quote/thankyou/ 3/3 Valarie Kingsland From: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov> Sent: Friday, March 30, 2018 1:58 PM To: Valarie Kingsland Subject: Approved Seward OWL Technology Purchase Reimbursement: $1397.18 Attachments: Seward 2018 OWL Tech Equip Purchase Application.pdf Hi Valarie, I am formally approving your library's OWL Technology Equipment Purchase application for the items on your attached list. You may go ahead and make this equipment purchase. Once you have received your equipment, send me your receipts along with a "payable to" and payment address. Then I will have the Alaska Library Network write your payee a reimbursement check for $1397.18. Thanks for participating in the OWL Technology Equipment Purchase Reimbursement program. Sincerely, Daniel Daniel Cornwall OWL Program Manager / Internet and Technology Consultant Alaska State Library httrJ://lam.alaska.�ov/owl Ph: 907-465-6332 Toll Free: dial 1-888-820-4525 and press 3 Email: daniel.cornwall@alaska.ov From: Valarie Kingsland <vkingsland@cityofseward.net> Sent: Wednesday, March 28, 2018 9:47 PM To: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov> Subject: RE: Update your library tech with OWL— Apply by 3/30/2018 Hi Daniel, Here's our application. This computer will replace an older computer in our Library Research Room that is used for proctored testing, online courses, job hunting and career development, as well as research. The computer it is replacing will be reused as an additional public access computer in our Library space for general access. Let me know if you need anything else. Thanks so much, Valarie Valarie Kingsland, Director Seward Community Library & Museum PO Box 2389 Seward, AK 99664 1 907.224.4008 "Connecting Our Community, Sharing Our Stories" From: al<lalist@lists.al<la.or[mailto:al<lalist@lists.al<la.or] On Behalf Of Cornwall, Daniel D (EED) Sent: Monday, March 12, 2018 4:11 PM To: aldalist@lists.al<la.or Subject: [AkLA-L] FW: Update your library tech with OWL —Apply by 3/30/2018 Hi Everyone, Now that we're back from AkLA 2018, 1 wanted to resend this tech purchase opportunity. This application and basic program information are also available on the OWL home pale. -Daniel From: Cornwall, Daniel D (EED) Sent: Wednesday, March 07, 2018 9:39 AM To:'aklalist@lists.akla.org' <al<lalist@lists.al<la.org> Subject: Update your library tech with OWL — Apply by 3/30/2018 Temporary funding is available from the Alaska OWL Program to reimburse public libraries wishing to refresh computers (desktops, laptops, or tablets), computer peripherals or software at their locations. Each library may spend up to $1500, including shipping, on technology equipment. There are two conditions to this reimbursement: 1. This technology equipment must be for the use of the public in the public areas of your library. It is not intended for providing staff equipment or software. 2. You must receive approval from the OWL program BEFORE making your purchase. To be eligible for this technology reimbursement, you will need to complete the attached application and return it to Daniel Cornwall at daniel.cornwall@alas)<a.Eov or fax it to 907-465-2151 with Attention Daniel on the fax. Applications will be accepted through Friday, March 30, 2018. The first week of April, the OWL staff will review all applications to make sure the requested equipment meets the purchase reimbursement guidelines. If your application meets our guidelines, we will send you written approval for your purchase. After receiving your equipment and/or software, you will send us your receipts and we will reimburse you through the Alaska Library Network up to $1500. If you're not sure how to select new hardware, have a look at these two tutorials from GCF LearnFree: Technology Burin Guide (GCF LearnFree� Before you use a computer or mobile device at home, you need to buy one. Let this guide show what's available and how your needs affect what you might get. How to decide when to het a new computer dGCF LearnFree� Suggestions on when you might want to buy a new computer, regardless of age. May help some people hang on to their systems longer. You also might find it helpful to check out the mobile devices and productivity sections of our Digital Literacy Guide. You may also call or e-mail me. If your library is a city department, there are state purchasing contracts that your city may use to purchase equipment on your behalf. These may or may not offer better discounts than your library could get on its own. See State Contracts for use by Political Subdivisions for available contracts. Daniel Daniel Cornwall OWL Program Manager / Internet and Technology Consultant Alaska State Library Ph: 007'465'633I Toll Free: dial 1'888'8I0'45I5 and press �m�nNot �pqm _ You received this message because you are subscribed to the G«»v|c Groups "AkLA List" group. Touusuhscribc from this group and stop receiving cmuils from i send an email to To post tnthis group, send email tn Visit this group A1 . Toview this discussion oothe web visit For more options,visit NOTE: This message was trained ' as non-sp8o}. If this is wrong, please correct the training as GOOo as possible. �Stnqm Not Main i S'mq n D�_w L OWL Technology Equipment Purchase Reimbursement Application Apply by March 30, 2018, Reimbursements begin April 2, 2018 Use this form to apply for reimbursement for up to $1500 (including shipping) for the purchase of computers (desktops, laptops, or tablets), computer peripherals or software to be used by the public in public areas of your library. Reimbursements will be paid via the Alaska Library Network. DO NOT PURCHASE EQUIPMENT UNDER THIS PROGRAM UNTIL YOU HAVE BEEN GIVEN WRITTEN APPROVAL FROM THE OWL PROGRAM. Library Name: Seward Community Library & Museum Library Director: _Valarie Kingsland Library Address: _PO Box 2389, Seward, AK 99664 Library Phone Number: _224-4008 On a separate page, provide a purchasing list listing the technology equipment you wish to purchase along with an estimate of shipping costs. The total, including shipping, should not exceed $1500. A purchasing list can be a printout from an online store, a quote from a vendor, etc. By signing this form, my library agrees to take the following steps: 1. Develop list of computers (desktops, laptops, or tablets), software, or computer peripherals needed for use by the public in public areas of the library; 2. Submit this form to Daniel Cornwall at daniel.cornwall@alaska.gov or faxed to 907-465-2151 with Attention Daniel on the fax. 3. Upon written OWL approval, place order for the materials listed on the purchasing list you submitted with application; 4. Upon receipt of materials, submit receipts for reimbursement for all purchases to Daniel Cornwall, Alaska OWL Program, P.O. Box 110571, Juneau, AK 99811; 5. Install and use these materials upon receipt. (Pictures of installed equipment sent to Daniel would be greatly app S. Date: g I Print Name: -J o tl ✓1 TitIe:v, eeQuote Detaiis OWL - Research room Quote number# 1022970823152.1 Created March 21, 2018 Expires April 20, 2018 Created by godell@cityofseward.net Order contact George O'Dell, City of Seward Dell Contract Code: 99a9z Phone number: (907) 224-4016 Additional:: godell@cityofseward.net Tax exemption am not tax exempt Notes This computer will need a Microsoft Office license when it arrives Shipping Shipping information VALARIE KINGSLAND, CITY OF SEWARD 239 6TH AVE, SEWARD, AK, 99664 Phone number: (907) 224-4008 Additional:: vkingsland@cityofseward.net Delivery method no charge delivery Trade compliance No, I will not be exporting Savings $152 3J Subtotal (1) $1,397.18 Estimated Shipping $0.00 Total $1,397.18 Payment method Items Quantity Unit PAce Item total OptiPlex 7450 Alf -in -One - Build your own 1 $2,149.50 S2,149 50 Discounted unit price: $1,397.18 Dell Contract Code: 99agz Estimated Ship Date Ships in 4 - 6 business days Premier diFcouno-$752,32 Catalog Number: 70 / xctoo7450aiousr Category Description Code SKU ID OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO 7450XT [210-AKMX] 1 Processor Intel® Core- i7-6700 (QC/8MB/8T/3.4 176700 [338-BHUH] 146 GHz/65W); supports Windows 7/8.1/1 0/Linux Operating System(s) Windows 10 Pro 64bit English with Win 10136DE [365-1173] [619- 11 dows 7 image AHCR] Microsoft Application No Productivity for Federal and Premie NOFEDP (630-AAXE] 1002 Software r Memory 16GB DDR4 (2x8G) 16G2D4 [370-ADJH] 3 Hard Drive 1 TB 2.5 inch Serial ATA (7,200 Rpm) H 1 TB272 [400-AH7I] 8 and Drive Additional Hard Drive No Additional Hard Drive NOHDDA [401-AADF] 637 Raid Connectivity NO RAID NORAID [817-BBBN] 1009 Hard Drive Software NO INTEL RESPONSIVE NOINTR [409-BBCF] 707 Stands and Mounts Height Adjustable Stand for OptiPlex 7 HAS [575-BBHR] 558 450 Category Description Code SKU ID Hardware Support Services 3 Years Hardware Service with Onsitell NBD3 [997-6870] [997- 29 n-Home Service After Remote Diagnosi 6872] (tern total: $1,397.18 Savings: $752.32 Subtotal (1): $1,397.18 Subtotal (1) $1,397.18 Estimated Shipping $0.00 Total $1,397.18 Uhrabook, Celeron, Celeron Inside, Core Inside, Intel, Intel Logo, Intel Atom, Intel Atom Inside, Intel Core, Intel Inside, Intel Inside Logo, Intel vPro, Itanium, Itanium Inside, Pentium Pentium Inside, vPro Inside, Xeon, Xeon Phi, and Xeon Inside are trademarks of Intel Corporation or its subsidiaries in the U.S. and/or other countries. Same day shipment subject to order size limitations, Dell standard shipping methods and payment via credit card, gift card or Dell Business Credit. Notification will be provided if there are payment delays which could impact shipping date. Electronics and accessories may ship separately. Smart Selection_ Limited quantities. Only available for orders placed by 5:59 p.m. CT Mon.—Thurs. Systems shipped the next business day after an order is placed. Subject to order approval. Software and accessories not part of the configuration will be shipped separately and may arrive after your system. Please note that Smart Selection Configuration pricing cannot be combined with other pricing offers or discounts provided or agreed to by Dell, " Orders with Custom Factory Integration might require additional processing time. "Dell Business Credit: Offered to business customers by WebBank, Member FDIC, who determines qualifications for and terms of credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of the new balance shown on the monthly billing statement. Dell and the Dell logo are trademarks of Deli Inc. • Payment solutions provided and serviced by Dell Financial Services L.L.C. or its affiliate or designee ('DFS') for qualified customers. offers may not be available or may vary in certain countries. Where available, offers may be changed without notice and are subject to product availability, credit approval, execution of documentation provided by and acceptable to DFS, and may be subject to minimum transaction size. Offers not available for personal, family or household use, Dell and the Dell logo are trademarks of Dell Inc, Restrictions and additional requirements may apply to transactions with governmental or public entities. 'Subject to applicable law and regulations. ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL. Pricing, availability and other terms of offer may be withdrawn or changed without notice. Dell cannot be held responsible for errors in typography or photography.