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Home My WebLink About01212015 Historic Preservation Minutes City of Seward,Alaska Historic Preservation Commission Minutes January 21, 2015 Volume 3, Page 1 Call to Order The January 21, 2015 regular meeting of the Historic Preservation Commission was called to order at 6:48 p.m. by Chair Linda Lasota. Opening Ceremony Commissioner Erickson led the pledge of allegiance to the flag. Roll Call There were present: Linda Lasota presiding, and Wadeen Hepworth Wolfgang Kurtz Laura Erickson Sandie Roach' comprising a quorum of the Commission; and Valarie Kingsland, Library Museum Director Heather McClain, Library Museum Staff Absent—John French Catherine Hedman Special Reports City Administration Report, Library Museum Director Valarie Kingsland said that Judith Bittner from the Alaska State Historic Preservation Office called and informed her that there was extra CLG grant money to hire a part-time position to handle administration edits for the Seward Historic Preservation Plan. Money has to be spent by September 30, 2015. Kingsland also stated that she would not have time to find out more from information or to carry out the hiring process, and recommended that the Commission appoint a Commissioner to look into it. Hepworth asked how much money would be available. Kingsland said she did not know, but that Bittner said there were others interested in acquiring the funds. Kurtz asked if it was state money. Kingsland said that CLG grants are federal money and the funds that are left from FY14. Chair Lasota said that in the past, left over money has been used to hire a consultant or staff member usually within the city system. Kurtz said that he knows of a few people who would be interested in the position who have writing capabilities. Chair Lasota asked Kingsland to tell Bittner the Commission was interested in the left over funds. Kurtz volunteered to contact Bittner and find out more information about how the grant money could be applied. Kingsland said she would contact Bittner and give her Kurtz's contact information. Kurtz asked what the HP Commission budget was and when they would know what the 2015 budget would be. Kingsland received initial budget report from the City but knows that it has City of Seward,Alaska Historic Preservation Commission Minutes January 21, 2015 Volume 3, Page 2 changed and has not heard anything new, except that the budget has been split between each commission and that the estimated budget is $3,000. Erickson asked when next meeting will be that Commission could vote on hiring the part-time position. Kingsland said April was the next scheduled meeting but special meetings can be called in order to vote on specific items. Other Reports, Announcements and Presentations - None Citizens' comments on agenda items not scheduled for public hearing and other items not included on the agenda. None Approval of Agenda and Consent Agenda Motion (Approved with amendment to add Commissioner Roach' to roll) Approve the Agenda There were no consent agenda items. Motion Passed Chair Lasota, Roach, Erickson, Hepworth,Kurtz Public Hearings -None Unfinished Business Chair Lasota asked that the 2015 priorities list be added to April meeting agenda. HP Commission planned to meet with City Council on Monday January 26, 2015 for a work session to present the 2015 priorities list and give an update on 2014 CLG grant. Chair Lasota said that in the past these meetings have lasted about 10 to 15 minutes with Council members, and that it was very informal. Kurtz asked if HP would be the only commission there, and Kingsland clarified that they would. Chair Lasota also stated that this meeting does not require a quorum, and only one commissioner was meant to be there. Chair Lasota asked that Administration forward priorities list to Commission via email. Chair Lasota also asked if Administration had received list from Kerry Martin. Kingsland said she had not and that if the Commission contacted him directly they would likely get a more timely response. New Business Approve November 19,2014 minutes Minutes approved with inclusion of Commissioner Sandie Roach' to roll. Motion (Approved with amendment) Approve the Agenda City of Seward,Alaska Historic Preservation Commission Minutes January 21, 2015 Volume 3, Page 3 Motion Passed Chair Lasota, Roach, Erickson, Hepworth,Kurtz Prepare Annual reports—get packet,complete reports and submit Unclear as to where this agenda item came from. Kingsland said that it was initiated via email from City Clerk. Chair Lasota said she would clarify with City Clerk when she went into the office what was needed for the Annual Report; said that usually Annual Reports have to do with CLG grants. Kurtz said he would go back through the electronic packets to try and find a record of past Annual Reports. Kingsland said that she did the report for the 2014 CLG grant but that she thought the Annual Report was something different according to the correspondence she had received. Chair Lasota asked that item 9B be put on the April agenda as Unfinished Business. No motion taken. Plan and solicit nominations for annual HP Award Chair Lasota informed the Commission how HP nominations were done last year in 2014. At the last meeting, the Commission accepted the nomination for Patricia Ray Williams as the 2014 recipient of the HP Award posthumously. Chair Lasota asked if a resolution had been presented to Council. Kingsland informed the Commission that it had not and that it was unclear how the resolution was to be present to the Council. Chair Lasota said the process was for the HP Commission to approve a resolution, then it goes to City Council and they approve the resolution. The resolution was presented with a proclamation to City Council, and to use Resolution 95-106. Recommended that Administration check with the City Clerk's office to see what they have and then have the resolution on the calendar for City Council. Chair Lasota said all that needs to be done is to get the Resolution in place, which has to be done through the City Clerk's office. For 2015, there should be an announcement in the paper. Chair Lasota asked that locations for where nomination forms could be found, at the Seward Community Library and Museum, to be added to the announcement. Questions on the nomination form would go to City Clerk and/or Library Museum staff. The nomination announcement to be posted at the Library/Museum, the City Clerk's office, Seward City News, the Phoenix Log, and the Seward Journal; and fliers posted at the Library/Museum, the Senior Center, Safeway, and Three Bears. Administration will edit announcement and get it sent to designated areas. The deadline for nominations was April 8, 2015 so the Commission could decide at April 15, 2015 meeting. No motion taken. Prepare proclamation for Seward's Day City of Seward,Alaska Historic Preservation Commission Minutes January 21, 2015 Volume 3, Page 4 Chair Lasota said that this was usually done through City Council, but to ask and make sure that City Council had made Seward's Day proclamation at Monday night's meeting, January 26, 2015,that it be a reminder on their list. No action taken. Informational Items and Reports None Commission Comments Roach said thank you to staff. She said that she knows how difficult it is to balance their jobs with their work for the Commission. She appreciated how much work goes into the meetings. Erickson said thank you as well. Hepworth said thank you. She asked that Administration please confirm further in advance if Commission would have a quorum. At least 2 days notice. Kurtz said thank you to Administration and Commissioners. Chair Lasota said thank you. She was asked by Commissioner French to say that the R/V Sikuliaq would be arriving in Alaska on February 9, and coming to Seward on February 23. There would be a celebration March 6, 7, and 8. Citizens' Comments None Commission & Administration Response to Citizens' Comments Kingsland said she would be out of town on business and would be busy at the end of January and February. In response to Hepworth, she said she would also send out an email to ask who from the Commission would be attending on Friday and asked for responses by Monday before the meetings to confirm a quorum. McClain said thank you to the Commission for their continued patience as they learn how to do the administrative work. Adjournment The meeting was adjourned at 7:53 p.m. Nv/a4 .0.-e- v� T Heather McClain, Library Museum Staff Linda Lasota,Chair .....a........ .**4-4 of `SE"`e s*,.i (City Seal) V; POR ••.4or. �',.��•.,• • I c.S L • •: • r • {I� —0-- • 'ti+1 OF P;LD" .• ,••a4rai�....>>�1