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<br />I <br /> <br />I <br /> <br />I <br /> <br />Sponsored by: Janke <br /> <br />CITY OF SEWARD, ALASKA <br />RESOLUTION 2001-067 <br /> <br />A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, <br />ALASKA, DETERMINING THAT IT IS IN THE PUBLIC INTEREST TO <br />WAIVE THE NORMAL BID PROCESS PER CITY OF SEWARD CODE <br />~6.10.130 AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A <br />LEASE AGREEMENT WITH XEROX FOR A REPLACEMENT COPIER <br />FOR THE HARBOR DEPARTMENT. <br /> <br />WHEREAS, the Harbor Department's photocopier contract is within two months of <br />expiration; and <br /> <br />WHEREAS, at the end of the lease period, maintenance calls will be billed at $280 per call, <br />plus time and materials and labor charges are billed at $60 per quarter hour; and <br /> <br />WHEREAS, the City's experience with heavily used copiers is maintenance, downtime and <br />delays increase with age; and <br /> <br />WHEREAS, over the last year, service calls have averaged one every two months and 30 <br />minutes in duration; the charge for these service calls after the lease expires would be at least $400, or <br />an average of $200 per month, plus materials; and <br /> <br />WHEREAS, XEROX, the City's supplier for copiers, has made a proposal to replace and <br />upgrade the copier at the harbor with a digital machine with fewer moving parts and better quality <br />copies; and <br /> <br />WHEREAS, the lease is for sixty (60) months and includes the required non-appropriation <br />clause which allows the City to terminate the lease if monies are not appropriated for any given <br />budget year; and <br /> <br />WHEREAS, the rate quoted for a monthly lease from XEROX is $292.18 (approximately <br />$17,531 for the duration of the lease), with no rental payments until October 2001; and <br /> <br />WHEREAS, monies for this new lease is included in the current department budget and no <br />new appropriation is required; and <br /> <br />WHEREAS, it is in the public interest to waive the normal bidding process per City of <br />Seward Code ~6. 10. 130 because the current copier has a higher trade-in value with XEROX, Xerox <br />removes the copiers at no extra cost, and the maintenance support from XEROX is excellent owing <br />to their Kenai Peninsula location and the large number of Xerox copiers in Seward. <br /> <br />J <br />