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HomeMy WebLinkAbout2006 City Council Minutes Ci(y of Seward. Alaska January 9, 2006 City Council Minutes Volume 37, Page70 Call to order The January 9,2006, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Openin2 ceremony Steve Schafer led the pledge of allegiance to the flag. Rollcall Therc were present: Vanta Shafer presiding and Bob Valdatta Willard Dunham Dorene Lorenz Steve Schafer Robert Thomas comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Cheryl Brooking, City Attorney Absent - None Special orders, presentations and reports Proclamations and Awards Polar Bear Plunge presentation. In. the last few years, this event had raised $995,000 for the American Cancer Society so far. Borough Assembly Report. Borough Assembly Representative Ron Long stated they had adopted the 2020 Comprehensive Plan. He thought there may be the need for a special election to decide a referendum on the other two parts of a sales tax initiative, being the land trust issue and the person per day for recreational providers. The matter referred could be repealed or held during the regular election. This brought up a lot oflega! issues, one of which was would the 60% he required to change the outcome? Budget hearings will begin discussion in May. The Assembly was re- writing the material sales (gravel pit) ordinance, and addressing noise and aquifer concerns. Long stated the Borough would be adopting their state legislative priorities on February 17u" and they needed Seward's as soon as possible for inclusion. City Manager's Report. City Mana~er Clark Corbridge learned there was not a hiatus or break in Seward during the holiday season! The city had been involved in preparedness for ash alert from Mt. Augustine in case there was an eruption. Corbridge gave a lengthy report on his ideas and recommendations for restructuring boards and eonunissions. He hoped to have that ready for council City ufSeward, Alaska January 9, 2006 City Council Minutes Volume 37, Paf,fc71 review by the end of the month. He informed the Council of many activities happening with the Sports and Rec program this month. Corbridge also informed the council that absent any violations, hc would bc authorizing an extension of the Maintenance and Operating Agreement with Seward Ships Drydock. Corbridge stated federal lobbyist Brad Gilman needed the city's priority list by the end of the month. Gilman had stated the money to transfer Lowell Creek tunnel to the Corps of Engineers was appropriated and within the Senate, but the responsibility had not been transferred as yet. Corbridge had sent a noise waiver lettcr to DOT and they were ready to go out to bid on the road project. He would be talking to them about access issues onto the Seward highway for both the levee project and the Long Tenn Care Facility. He had also been meeting with the design team of the Long Term Care Facility every week. Corbridge mentioned threatened litigation to move a 1960 electric pole in the Bear Creek area. He would also need to produce a resolution to extend the contract with Chugach Electric Association for 4 months while a new contract was being negotiated. Other happenings reported were: an art train would be making Seward a stop in the fall of 2006, an RFP was out for the Adams Street Pavilion, recruitment for a VTST A volunteer would begin in March, maintenance plans were being discussed for the Mary Lowell Center and the Long Term Care Facility, and an agreement was being reached with the Iron Mountain Shooting Club. City Attorney's Report. City Attorney Cheryl Brooking gave a general report through December 25, 2005. They assisted on contracts and other documents, continued to work on administrative matters, employment matters, and worked with the harbor on certain vessel impoundments and the harbor expansion project. She responded to previous complaints by council that the attorney's office was not sending detailed financial reports anymore. She clarified they had always sent these reports in, but with staff tumover, these had fell through thc cracks and wcrc no longer bcing scnt to thc council. The finance department would be providing those for the future. Brooking reminded they were not available for public review, and that pending legal matters could be discussed during executive sessions at any time. Historic Preservation Report. Chair Shannon Kovac, reported they were inventorying 190 structures in the Seward area that were 50 years of age or older. The old inventory list was created over 10 years ago, so new structures were being added. She stated a two-tier grant was submitted to the Rasmussen Foundation for the Jesse Lee Leadership School, and also a grant was submitted for funding to replicate a wrought iron fence for Hoben Park. Other Reports, Announcements and Presentations. City Council applicants Kevin Clark, Michael Calhoon, Marilyn Sutherland and Jean Bardarson introduced themselves and requested council support. The PACAB annual report was presented by Chair Deborah Altermatt. City of Seward, Alaska Junuury 9. 2006 City Council Minutes Volume 37. PaKe?2 A powerpoint presentation was given in conjunction with A VTEC on the new Fire Training Facility. Two videos were shown on the '''Greenhouse concept" for the Long Term Care Facility. Citizens' comments on any subject except those items scheduled for public hearing. Keith Campbell, hoped his endorsement of supporting one friend over another wasn't a kiss of death, but he was supporting Jean Bardarson for the eity council member position. He had served on many boards with her and he thought she had an extraordinary mind that could come up with solutions for problems. Approval of agenda and consent agenda Motion (LorenzlVaidatta) Approval of Agenda and Consent Agenda Motion passed Unanimous The clerk read the following approved consent agenda items: Non-objection of liquor license renewal for the Peking Restaurant, Three Bears, Gateway Liquor and Food Mart, and the Marina Restaurant. The November 28 and the December 12, 2005 regular city council meeting minutes, and the December 20, 2005 special city council meeting minutes were approved. The Port and Commerce Advisory Board was continued through January 31, 2007 by affirmative vote. Public hearings Ordinances requiring a public hearing Ordinance 2005-06. amending the Seward City Code 2.05.030, maintaining confidentiality of information related to competitive bidders and proposers. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared [0 address the Council and the public hearing was closed. City Clerk Jean Lewis notified the council that proper notice had not been given for this ordinance. Motion (Dunham/Thomas) Postpone to January 23, 2006 to give proper public notice. Motion Passed Unanimous Cit)! of Seward, Alaska Junuary 9, 2006 City Council Minutes Volume 37, Pa/?e73 Unfinished business - None New Business Resolutions Resolution 2006-02. to mandate conditions for the conference center located in the Mary Lowell Center in conjunction with the vacation of a portion of Washington Street. Motion (Lorenz/Schafer) Approve Resolution 2006-02 Amendment (Lorenz/Dunham) Remove the 4th .'Whereas" Amendment Passed Unanimous Motion passed Unanimous Resolution 2006-03. authorizing the city manager to enter into a Memorandum of Agreement with the Kenai Peninsula Borough, the Seward Bear Creek Flood Service Area Board and the Kenai Watershed Forum to acquire floodplain data for the FEMA Map Modernization project, and appropriating $20,000. Corbridge stated current maps were over 20 years old. This would coordinate with current GPS systems for future expansion. He urged passing to bring the city's maps up to date for 2006. Motion (Lorenz/Dunham) Approve Resolution 2006-03 Dunham wanted to know why the city had to come up with additional funding when he thought the flood service board should pay for it. Schafer stated the Flood Service Board was for smaller projects, but they too were putting in a substantial amount. Schafer thought there would be further benefits down the road and that this would coordinate with FEMA. Schafer stated the total budget for the Flood Service Board was $80,000, including all administrative costs and office expenses. He said there was usually aresidual left over to put on flood control projects for the fulure. Corbridge thought this would generate a more accurate flood zone map and would be beneficial in dropping insurance rates for city residents. Motion Passed Yes: Lorenz, Valdatta, Schafer, Thomas, Shafer No: Dunham Resolution 2006-04. endorsing Seward's New Long-Term Care Facility as an official Greenhouse Project and selecting a final site layout. City of Seward. Aluska Junuury 9, 2006 City Council Minutes Volume 37, Pa!!;e74 Corbridge asked Architect Mark Neeblcr to point out the difference between the laydown site plan and the one in the packet. Mark Neebler. showed revisions that were made. He displayed the elevations. The access would be closer to the southern exposure than eastern, The other change was extending the sidewalk around the houses to allow a walking area. They would maintain the existing bulTer from the Seward highway and a buffer off of Dimond Boulevard, He noticed the site itself would need to be raised quite a bit. Motion (Thomas/Lorenz) Approve Resolution 2006-04 Mayor Shafer handed the gavel to Vice-Mayor Dunham for a ruling on conflict of interest because of her employment with Providence, who would be managing this facility. Vice-Mayor Dunham ruled there was no direct or indirect financial gain, therefore a conflict of interest did not exist. Motion passed Unanimous Resolution 2006.05. authorizing the issuance and sale of harbor improvement revenue bonds of the city in the principal amount not to exceed $4,500.000 for the purpose of providing amounts to acquire, construct, and install necessary additions and improvements to the City's harbor system and to do all things necessarily incidental thereto, and to pay the costs of bond issuance, fixing certain details of such bonds. Motion (DunhamILorenz) Approve Resolution 2006-05 Finance Director Kristin Erchinger stated the increase in passenger fees would generate $330,000 a year to pay for bonds. and the 10% increase in moorage rates would generate $110,000, These would be the primary revenue sources presented to the bond bank. Motion passed Unanimous Resolution 2006-06. &l::ltflorizil'lg a contract with Puffin Elcotrio to iNstall seel;lrity tl8:fH.eras iR the Se'.vttfd Haflwf a::rea atiliziFlg grant funds from tho State of Alaska Department of Homeland 8eel:1rity, and apf:'lFOf:'lritttiHg tm RIlUlt:mt Hot to eRtleed $120,000 (Pulledfrom the agenda) Resolution 2006-07. amending the 2005 budget and appropriating $96,305.59 in sales tax revenues to the Hospital Debt Service Fund. Motion (ThomaslDunham) Approve Resolution 2006-07 Motion Passed Unanimous Other New Business Items City nfSeward, Alaska January 9, 2006 City Council Minute.I' Volume 37, Page75 Appoint a new council member to fill the vacant seat left by the death of Margaret Branson, with a term to expire at the regular city election on October 3, 2006. On a written vote tally taken before the motion, there was one vote for Kevin Clark, two votes for Michael Calhoon, and three votes for Jean Bardarson. After 18 additional votes, all ending in a stalemate of three for Calhoon, and three for Bardarson, the outcome was decided by a coin toss. Jean Bardarson wonld fill the vacant council seat for a term to expire October 3, 2006. Nick Ranta, Jeremiah Campbell, Laura Cloward, Cliff Young, Howard Ferrien, Gary Fandrei, Bob White, Caroline Cherry, and Lee Kellar were appointed to an Ad.Hoc Citizen Advisory Committee on Fish Restoration. A work session to discuss city, state and federal legislative priorities for 2006 was scheduled for Monday, January 23, 2006 at 6:30 p.m. A new lease agreement with the Kenai Peninsula Borough for the purpose of a shooting range was discussed. By unanimous consent, $1,000 was donated from the city council promotional account to provide books and materials for the Middle School Library. Informational items and reports - None Council comments Thomas thanked all four candidates that sought a position with city government. He stated he did not like having items placed on a council meeting agenda when they had already been seen at a work session. He had toured the middle school and thought it was great. Schafer wished to express his appreciation to all who put their name in for city council. With the quality of candidates that applied, he thought it was a win-win situation for the council. Dunham thanked the Port City Players for a spectacular New Year's Eve ball and thanked the Alaska Rai lroad for providing the spot. He thought it was put together well and appreciated the planning that went into it. He wanted to send his condolences to the family of Jim Campbell. Campbell had done a lot for the community in the past. Dunham expressed his interest in a small business program he had heard about and wanted to see if the program could fit within the community. I..orenz was glad to see the commissions reporting to the city council. She appreciated those who serve on those commissions and those who threw their name in to serve on the city council. Lorenz looked forward to working with Ms. Bardarson. City of Seward, Alaska January 9. 2006 City Cuuncil Minutes Volume 37. Page76 Va'datta wanted a report on all the cells for the inspection report on the shiplift at SMIC. Mayor Shafer thought the New Year's Eve party was special, <Uld thanked the Port City Players. She also congratulated Jean Bardarson and hoped to accomplish a lot in 2006. Citizens' comments Bruce Sieminski thought the council seat should be decided by a coin toss after only three votes. Michael Calhoon congratulated Jean Bardarson and thought she would do a fine job. He felt the process of filling vacant council seats should be revised, possibly appointing the next high vote getter [rom the last election. Calhoon thought it was a bit silly to put everyone through so many votes, Council and administration response to citizens' comments - None Adjournment The meeting was adjourned at 11 :00 p,m, JdW.Kd,/.i).//Au:tc4jXli~~ JJeanLewis City Clerk ~~~~ Vanta Sharr- Mayor (C'~~~"'"'' ..~..,~o{ .....~fE'~J',..., .$" V .....Of\PO;i;....:.71'. ~ ... ..~G -"'V":~.~-:. : :'" - '. ." ... . . .. :.i SEAL I: :. i : 0: - . . .. ':, - ::: .. tP"~ '. ~.., >-.....'Y~ 1 ,\9.,-::..:'? i ..,,""Y')-.c.......:.....c~...."" ...~> '~OF'\ p.;;l ..... 8, ".. ,,' "ItUH1.\....~ City of Seward, Alaska January 23, 2006 City Council Minutes Volume .0, Page77 Call 10 Order The January 23, 2006 regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Police Chief Clemons led the pledge of allegiance to the flag. Jean Bardarson was sworn in as city council member by City Clerk Jean Lewis. RollCall There were present: Vanta Shafcr prcsiding and Bob Valdatta Jean Bardarson Dorcne Lorcnz Steve Schafer Rohert Thomas comprising a quorum of the Council; and Kirsten Vescl, Assistant City Manager Jean Lewis, City Clerk Johanna Dollerhide, Assistant City Clerk Absenl- Willard Dunham Special Orders, Presentations and Reports Proclamations and Awards ~ None Borongh Assembly Report. Borough Assembly Representative Ron Long was in Juneau at AML and not present. City Manager's Report. Assistant City Manager Kirsten Vesel regretted City Manager Clark Corbridge was not feeling well tonight, but she was pleased to be in his place. She welcomed Bardarson to the council. >Corbridge and Mayor Shafer would be attending the Peninsula Conference of Mayor's meeting tomorrow, January 24, 2006. Issues such as PERS, municipal revenue sharing, property taxes and exemptions, roads and ferries were on the agenda for this meeting. ~ Federal Lobbyist Brad Gilman had seen the federal priority list prepared by the city and recommended keeping the Lowell Creek Twmel ownership transfer and removing the Long Term Care Facility. Gilman also recommended putting the Mary Lowell Center as a top priority and adding $2.5 million for underground electric utility lines into this project as a separate line item budget. City of Seward, Alaska January 23,2006 City Council Minutes Volume ,17, Page7R }O>State Lobbyist Kent Dawson recommended adding the expansion ofSpnng Creek Correctional Center and working with A VIEC to establish a training program for correctional officers in Seward to the city's state priority list. >The new Executive Liaison for Boards and Commission was posted in-house today and would be posted publicly next week. )'Long Term Care Facility- the city had received documents from Architects Alaska, including concept design, concept narratives, site surveys, technical reports, and environmental assessments which would be distributed soon. J.>The Polar Bear Plunge was a great success and the fund raising $95,000 - $100,000 this year, and Vesel said the city should be proud of their efforts to help the American Cancer Society. }>Vesel gave updates on the Harbor expansion project for the North and South Harbors. jo>The Electric Department had been working on replacing city lights. Today, Valley Power Systems and EPS were scheduled to begin their evaluations of the generating system. The new small bucket truck was in the paint shop, which should be finished January 31, 2006. The city was scheduled to select arbitrators today to hear the six outstanding IBEW grievances, The mEW withdrew the grievance on lighting the Christmas tree. }>Parks and Recreation's open gym numbers were increasing and the recent Wells Fargo Polar Bear Jump Basketball Tournament was a success. There were 100 kids enrolled in the Urbach's Youth Basketball League and seven teams in the adult co-ed volleyball league. The TYC winter camivallast Saturday was also a success. ). Public Works handled the recent snowfall well. They were finishing the coronation system in well #2 and working on the pump at lift station #3, which had been refurbished. ~Levee Project Administration 'received a 100% engineer drawing for the levee project. Staff was now able to meet with DOT to discuss the alignment of the highway and start working on the right-of-way land acquisition. }> Alaska SeaLife Center- A quarterly board meeting was scheduled for January 27, 2006 in Anchorage. Corbridge and Vesel would both be attending, The Center had approached the city to lease out some additional tidelands, and administration would formalize their response after the board meeting. );> Mary Lowell Center Vesel attended meetings last week in Anchorage, where an analysis team reviewed the Portico 35% design plan. The program was still moving forward in the design phase. )'Jesse Lee Home - An interested Anchorage group planned to meet January 24, 2006 in Anchorage to propose the latest progress and attempt to obtain state support for the home. Vesel handed out a packet on the new developments with the project. }-The city continued to prepare for ash fall from the active Augustine volcano and continued to encourage the public to keep a watchful eye of the reports. Chamber of Commerce Report. Laura Cloward gave a quick recap ofthe recent State of the Chamber Address, which was a summary of the Chamber's actions in 2005, Cloward armounced the new officers for the Chamber for 2006. There was one vacancy, as Stu Clark was moving from Seward and had resigned from the board. Within the board, they had representatives from the lodging, finance, attractions, charter fishing, site-seeing, education and marine service industries. The Chamber had 32 new members in 2005, 70% of them were Seward businesses. The Chamber CityafSeward, Alaska January 23, 20M City Council Minutes Vulume 37, Pafl,e79 showed a 28% visitor increase from last year. 19,000 people requested visitor guides, which showed a great interest. The derby brought in over $19,000 which would be put toward Fish Restoration. The upcoming Pac-Com Expo was an important industry show that should be well attended by St':ward as well at the Pacific Marine Expo, cruise line meetings, and sportsman shows. The Board's strategic plan and the City's priority lists were very similar, which pleased Cloward. Marianna Keil and Bev Dunham were awarded as persons of the year for their work with the All-America City Award. Other Reports, Announcements and Presentations - None Citizens' comments on any subject except those items scheduled for public hearing. Tom Swann spoke ofthe Jesse Lee Horne and the recent happenings regarding the future of the building. Swann said the direction that was being proposed was to use it as a hub for a youth leadership educational facility and the idea was taking off very welL The State, as well as the Governor, was giving positive feedback on this idea. Swann was very excited with this development; saving the home was now a possibility. He appreciated the Jesse Lee home was staying on the priority list and strcssed it was essential that it stay there. Approval of Agenda Motion (Lorenz/Thomas) Approval of Agenda Motion (ScbaferfLorenz) Pull Ordinance 2005-06 and Resolution 2006-11 Passed by Unanimous Consent Motion Passed Unanimous The following was pulled ITom the agenda: Ordinance 2005-06. amending Seward City Code 2.05.030, maintaining confidentiality of information related to competitive bidders and proposers. Resolution 2006-009~ Recommending City Council and Kenai Peninsula Borough approval of the City owned Fourth of July Creek Subdivision, Seward Marine Industrial Center, Polar Seafoods Replat, a replat of Lots 1 and 2 Block 9 and Tract A, Fourth of July Creek Subdivision, Seward Marine Industrial Center and recommending Council approval of the proposed lease amendment requested by Polar Seafoods. Resolution 2006-011. authorizing establishing the Seward Community Library/Museum Agency Fund for the purpose of accounting for donations to the project. nty of Seward, Alaska January 23, 2006 City Council Minutes Volume 37, PUKe80 Public Hearings Resolutions Requiring a Public Hearing Resolution 2006-008. consenting to the termination oflease with Dot and Linne Bardarson and entering into a new lease with Juris Mindenbergs, of Lot 5B, Block 1, Small Boat Harbor Subdivision. Notice of the public hearing heingposted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Vesel said the lease had been signed and the terms were agreed upon. Harhormaster Scott Ransom did not anticipate any problems with the new lease and the original lease would be terminated. Bardarson asked for a ruling on conflict of interest, as she was related to Dot and Linne Bardarson. Mayor Shafer ruled there was no direct or indirect financial gain therefore a conflict of interest did not exist. Motion (LorenzIValdatta) Approve Resolution 2006-008 Lorenz wished the city would consider selling this land instead of leasing it. Motion Passed Unanimous Unfinished Business - None New Business Ordinances for Introduction Ordinance 2006-001. amending Seward city code 12.01.010. Use of timber piling, post or piers prohibited. Vesel said this was in response to establishing a design phase for the pavilions. Project Manager Tom Shepard cited the code as it currently read. Shepard said the meaning was extrernelyvague and was written back in 1973. It did not address pressure treating and other vast improvements made over the years. The pavilion design had gone out to RFP and this change needed to be made before construction of the pavilions began. Motion (ThomaslLorenz) Introduce Ordinance 2006-001 Lorenz a~ked if homes could be built with wood piling in the city if this ordinance was approved. Shepard said it would not. City of Seward. Alaska January 23, 2006 City Council Minutes Volume 37, Paf(eS} Schafer said the city wouldn't need piling for foundations, but in some instances in swampy areas it could be advantageous to support heated structures. He would entertain striking the word "unheated" in the changed version. Lorenz agreed that this could be an appropriate application. Motion to Amend (Lorenz/Schafer) Strike the word "unheated" from the changed version Shepard was concerned with striking the word "unheated" because it could bring unexpected problems. Schafer said the language still included a case by case basis. Shepard stated the main point was thc difference of an ancillary structure, such as a bam for livestock and a habitable structure that could have potential problems. Motion to Amend Passed Yes: Valdatta, Lorenz, Bardarson, Mayor Shafer No: Thomas Schafer, Main Motion Passed Unanimous New Business Resolutions Resolution 2006-006. authorizing a contract with Puffin Electric to install security cameras in the Seward Harbor area utilizing Homeland Security grant funds, and appropriating funds not to exceed $119,439.00. Vesel said the Chief of Police and the MIS department worked collaborativelyon the RFP for this project. TheRFP was accepted and awarded to Puffin Electric. The total was $101,419.00 and staff recommended council award it tonight. Motion (ThomaslLorenz) Approve Resolution 2006-006 Schafer asked iflhere was an RFP for the project. He asked if the rernainder ofthe funds was for miscellaneous purchases, Police Chief Tom Clemons affirmed this was correct. Valdatta asked if the city was going to sub-contract this project, Clemons said Puffin Electric would be sub-contracting out to Simplex Grinnell. Motion Passed Unanimous Resolution 2006-010. authorizing the city manager to enter into a contract with Chugach Electric Association Inc. to extend our current agreement for sale and purchase of electric power while a new agreement is being negotiated. City of Seward, Alaska January 23,2006 City Council Minutes Volume 37, PageS2 Vesel said the current agreement was under negotiation and a temporary extension was needed while the current negotiations were being worked out. Electric Department Manager Tim Barnum stated this was merely an extension of the existing contract to give the city and Chugach Electric time to come to tenns on a new long tenn contract. Motion (Thomas/Lorenz) Approve Resolntion 2006-010 Motion Passed Unanimous Resolution 2006-012. approving the City of Seward's calendar year 2006 revised Federal le~islative priorities. Vesel suggested council take the lobbyist recommendations very seriously and include those recommendations to amend the current priority list. Motion (Lorenztrhomas) Approve Resolution 2006-012 Motion to Amend (Thomas/Schafer) Under "Public Facilities," add item "la - $2.5 million for underground power lines" and strike item number 2, "$18 million for Long Term Care Facility." Motion to Amend Passed By Unanimous Consent Main Motion Passed Unanimous Resolution 2006-013. approving the City of Seward's calendar year 2006 revised State legislative priorities. Vesel recommended council add the expansion of Spring Creek Correctional Center under "Public Facilities." Motion (Lorenz/Bardarson) Approve Resolution 2006-013 Motion to Amend (Thomas/Lorenz) Under "Public Facilities," include item number 3, "$25 million to expand Spring Creek Correctional Center" and add a new section titled "Beneficial Legislation." and include the following items under it: 1) Support Medicaid and its current funding level and capital improvements 2) Revenue Sharing 3) Community Dividends 4) PERSrrERS Debt City of Seward, Alaska January 23, 2006 City Council Mjnute~' Volume 37, PageS3 5) Resuming Ferry Service in Seward Motion to Amend Passed By Unanimous Consent Main Motion Passed Unanimous Resolution 2006-014. appruving the City of Seward's calendar year 2006 revised City le~islative priorities. Vesel mentioned the intention of the city priority list was to apply and seek grants on a case by case basis. The more items on the list, the more grants the city would be allowed to apply for. Motion (Lorenz/Bardarson) Approve Resolution 2006-014 Motion to Amend (Thomas/Schafer) Under "Infrastrucure," correct the numbered sequence for items 1~7, and under "Studies and Plans," add items 4 and 5, "Coal Gasification Feasibility Study" and '"Fish Restoration," Motion to Amend Passed By Unanimous Consent Main Motion Passed Unanimous Other New Business Items Council discussed and decided that Council Member Schafer would attend the Pacific Rim Convention in Anchorage, February 22 and 23, 2006. Council discussed and decided that Mayor Shafer and Vice Mayor Dunham would travel to Juneau during the legislative session in February. Discussion on researching an alcobol and tobacco tax (Valdatta). Valdatta said a large portion ofllie litter problem in Seward was due to cigarette butts, and if the city taxed tobacco sales, it could generate a lot of money to make the community look better. Other communities who had this tax had seen a IOl of benefits ITom it, also. Valdalta clarified that he was not proposing an alcohol tax, just tobacco. Mayor Shafer said the city would have to find out how much it would cost to implement this tax and see how the community felt about this idea. Finance Director Kris Erchinger did some research on how much revenue was generated from alcohol/tobacco tax with other communities. Council really needed to ask if this was worth doing in the long run, financially. Most tobacco taxes were imposed on wholesale tobacco. Juneau had a $.30fpack retail tax, hut other than Juneau, most communities taxed on the wholesale. The city City of Seward, Alaska January 23, 2006 City Council Minutes Volume 37, Page84 needed to determine what type of tax, how much, and the reason for the tax. Schafer asked what the anticipated costs would be to authorize such a tax. Erchinger said taxing wholesale would not be that difficult, but retail would take more work. Mayor Shafer said the community should be questioned to see if they would he willing to implement a tobacco tax. Council directed administration to determine feasibility of implementing a tobacco tax. Informational Items and Reports City of Seward acCOWlts receivable write-offs. Council Comments Bardarson thanked the board and felt very humbled to be sitting where the late Margaret Bran~on sat. Lorenz welcomed Bardarson to the council. She heard of rumors where certain members of cOWlcil had not been playing by the rules and it appeared to her that the city had a body that was unethical. It had been suggested that certain members had publicly caused an action but then "behind the curtain" undermined the action. Lorenz felt humiliated and disappointed that something like this would take place. Valdatta welcomed Bardarson and mentioned the recent Railroad open house he attended. Mayor Shafer reported she recently visited some of the cruise line agencies in Seattle. Cruise lines sell packages for in town activities and contributed to Seward's economy. Part of the city's job was to retain the jobs here. Seward was in competition with Whittier, as it was more economical, gas wise, to go to Whittier. Seward had an advantage of having hotels and activities, though. Citizens' Comments Brad Snowden, welcomed Bardarson to the council. He asked Council to keep an open mind on an airport in Seward. Tryck Nyman and Hayes, who designed Wasilla's airport, was contacted by Snowden and he would keep the council posted on this correspondence. Snowden complimented Electric Department employee Jeff Estes, who had great ideas. Snowden presented the idea of Seward generating its own electricity hydro-electrically. He met with the city manager, the police chief and the mayor regarding a Mardi Gras in Seward. From the meeting, it was detennined it would be best to put this off until next year. Snowden wanted to convey to the council that it shouldn't be considered as a "Brad Snowden" Mardi vras. If Seward could do it this year, he urged the public to get the ball rolling to initiate it this year. Council and Administration Response to Citizens' Comments CityafSeward. Alaska Januarv 23, 2006 City Cuu/lcil Minutes Volume 37. PaKe85 Valdatta said different options had been discussed many times regarding alternative energy, such as water and wind driven energy. Correspondence nccded to be initiated to the various agenCIcs. Adjournment The meeting was adjourned at 8:47 p,m, --'kttA'ltahflt~"defldifj~ ~an Lewls City Clerk ~\,.iUIf;"" ~...j, ... -t:~ ## ". Or tj;,,;:f1..: ~~ (C~~o....... ;.q.-r, '" ,:/ ()- ,"b~?O~~'....:(j ~ ... .'~.' ."",,-^. .. :: :i<:-v '0..... ">:.... - ':. 0;:, ''::SEAL'. . ..: :.: ... . . .. ~ . : - ~ ':. - . ... ~ \"" cy/:': .:, d\>-"'~"'e-1 ,\~~..'_I~': <}'" "fh........J.... r..r';~ ,.. "'0- " I"- jo' "1' <;: 'i'" y.\o> '" I""nuu.\"~ ~~ >>+~ Vanta Shafer Mayor City of Seward. Alaska February 13, 2006 City Council Minutes Volume 37. Page 86 Call to order The February 13, 2006, regular meeting of the Seward City Council was called to ordt\t at 7:30 p.m. by Mayor Vanta Shafer. Opening ceremony Police Chief Tom Clemons led the pledge of allegiance to the flag. Rollcall There were present: Vanta Shafer presiding and Willard Dunham Steve Schafer Bob Valdatta Dorene Lorenz Robert Thomas Jean Bardarson comprising a quorum ofthe Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Absent - None Special orders, presentations and reports Proclamations and Awards Icicle Seafoods was congratulated for 41 years in business. Plant Manager Charles McEldowney presented thcir new book dedicating over 40 years of business to the City of Seward. City Manager's Report. City Manager Clark Corbridge thanked the Public Works and Electric Departments for working around the clock during the recent road closures and avalanchcs. Corhridge's report consisted of: y A letter from the U.S. envirorunental agency was received. It requested all water sampling data from 2001 to present within 45 days ITom January 31, and a stonn water work plan from Seward Ships Drydock. )0. Seward crews had been generating the electricity recently while Chugach Electric was down. Primrose and Victor Creek were still without power Sunday night and power was restored as of5:45 pm today. )0> Architects Alaska was in town meeting with personnel on the Long-Term Care Facility. y Harbor - The Corps of Engineers were proceeding with their project in the Harbor. City of Seward, Alaska February 13, 1006 City Cuuncil Minutes Volume 37, Pa1(e 87 Float relocation was complete. It had been detcnnined that deferred maintenance for the harbor floats would be $6 million dollars, which would ultimately be requested from the State from when they transferred ownership to the City. )- Personnel. Anew officer had been hired from Bethel. Marsha Vincent would be the executive liaison for Boards and Commissions, and would be transitioning for the next three months between two jobs. )0> Application for Referendum Petition. The application was denied for two major points. Both the Charter and city code state the petition must be for a resolution or ordinance that passed, and the Alaska Supreme Court had previously defined that conveyance of land was an appropriation, and appropriations were not subject to referendum under the Alaska Constitution. )0> Hoben Park was eligible for the National Historic Register through the Department of Natural Resources. ~ The Racing Lions Racetrack should be materializing later this year. City Clerk Report. City Clerk Jean Lewis gave a report notifying of a few changes with the Division of Elections this year. Anew registration system would be going live on April 28, 2006 with on-line view access, which would allow municipalities to better manage elections. Touch tone screen voting machines would be installed in all precincts around the state per HA V A (Help America Vote Act of 2002) requirements for blind and disabled voters, and would be ready for the primary election in August. The idea of paperless packets was discussed. Mayor's Legislative Report from Juneau. Mayor Vanta Shafer stated the Department of Corrections wanted a pre-training class for future correctional officers. A VTEC was receiving money from the Governor's budget to upgrade buildings. Mayor Shafer met with Senators and Representatives to discuss the completion of the T -dock for the small boat harbor. Other topics discussed were the Long~Term Care Facility, PERS, the Jesse Lee Home, old generators, the state STIP list, and Seward Highway projects. Mayor Shafer spoke with Robin Taylor, and determined Seward should have a presence in future ferry schedule meetings. The City would keep working to bring the Tustumena home. Vice-Mayor Dunham stated A VTEC had additional money in the Governor's budget. He reiterated they spoke with every senator and representative about losing the Tustumena and Seward taking a $2 million dollar hit becau~e of it. In response to questions, Dunham said there would be no community dividend or revenue sharing unless the municipalities helped with the PERS debt. Other Reports, Announcements and Presentations. Christy Miller presented a plaque from FEMA to the City of Seward for their acceptance and entry into the National Flood Insurance Program Community rating system. A Community awareness report of The Boys & Girls Club was presented by Debbie City of Seward, Alaska Februol)' 13, 2006 City Council Minutes Volume 37, Paf{e 88 Bond. An update was given on Forest Acres/Japanese Creek. Levee Road project by Bill Nelson of engineering firm, William J. Nelson & Associates. Tht: rt:-re-design ofthe project was completed and the permitting phase was bcgirming. Citizens' comments on. any subject except those items scheduled for public hearing. - None City Council recessed at 9:00 p.m. City council resumed at 9:10 p.m. Approval of Agenda and Cousent Agenda Motion (LorenzlBardarson) Approval of Agenda and Consent Agenda Motion to Amend (ThomaslDunham) Place Resolution 2006-15 on the consent agenda Motion to Amend Passed Unanimous Motion to Amend (SchaferNaldatta) Remove Resolution 2006-18 from the consent agenda and place it on the regular agenda Passed by Unanimous Consent Main Motion Passed Unanimous The clerk read the foHowing approved consent agenda items: The January 9 and January 23, 2006 regular city council meeting minutes were approved. Resolution 2006-15, amending lhe 2005 hudgeland appropriating $192,943 from lhe Slale of Alaska to the Public Employees Retirement System on behalf of the city of Seward, per Senate Bill 46. Resolution 2006-16. authorizing the city manager to pay dues owed to the Alaska Power Associalion (formerly ARECA) for the year 2006 in lhe amount of ($17,152.00). Public Hearings Ordinances Requiring a Public Hearing Ordinance 2006-01, amending the Seward City Code 12.01.010. Use of timber piling, post or City of Seward, Ala~.Jw February /3, 2()()6 City Council Minutes Volume 37, Page 89 piers prohibited. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Motion (Lorenz/Bardarson) Approve Ordinance 2006-01 It was noted this code ehange was being implemented to build the new pavilions, Tt was Corbridge's understanding if the structures were adequately designed and engineered, he didn't anticipate any problems from structures built according to this change. Motion Passed Unanimous Unfinished Business ~ None New Business Resolutions Resolution 2006-17. authorizing the city manager to purchase a Volvo G990 Motor Grader from Construction Machinery Inc. for an amount not to exceed $297,395 and appropriating funds. Corbridge stated the city used graders often for many different purposes throughout theyeaT. The current grader needed costly maintenance to stay in use and Corbridge thought it would be more cost efficient to purchase a new one, Staff recommended this particular grader as the replacement. Motion (ThomaslBardarson) Approve Resolution 2006-17 Corbridge clarified the Public Works department was using arecent State of Alaska awarding contract, which was acceptable by city code. Corbridge also affirmed this purchase was in the 2006 budget Schafer wanted a different brand of grader and wanted this resolution postponed to give him enough time to research better options. The parts availability was good with Cat and Schafer did not think the Volvo was the best choice for the city. Amendment (SchaferlLorenz) Postpone until the February 27, 2006 meeting Public Works Director w.e. Casey stated he had researched many types of graders. He had analyzed information, discussed it with different equipment operators, priced the grader, discussed it with the maintenance department, and there was an $80,000 difference in the price to go [rom Volvo to Cat. The City had a Volvo that performed well. City of Seward, Alaska February 13. 2006 City Council Mjnule~' Volume 37. Page 90 Motion to Postpone Passed Unanimous Resolution 2006-18. authorizing additional payment in the amountof$3,125.63 to eM! for the rental of an excavator. Corbridge said this machine was put to extra use by the Public Works and Electric department. The cost to retain the excavator for the extra time was $3,125.63. ]\tlotion (DunhamIBardarson) A.pprove Resolution 2006-18 Schafer thought Afognak could have offered the rig for a lesser amount. Motion Passed Unanimous Resolution 2006-19. approving the city of Seward's calendar year 2006 Revised Federal Legislative Priorities. Corbridge reported the city's Federal Lobbyist Brad Gilman stated the govemmentwas going to appropriate 50% of the Alpha Helix replacement in 2007 and the other 50% in 2008, under the National Science Foundation's budget. Keel is likely to be laid in 2009 and the boat could be here as soon as 2010. The city would need a dock to homeport this vessel. Motion (Dunham/Lorenz) Approve Resolution 2006-19 Motion to Amend (l..orenzJTbomas) Amend Resolution 2006-19 by adding $3.3 million for the levee project under "Infrastructure" Motion to Amend Passed Unanimous Consent Main Motion Passed Unanimous Other New Business Items Discussion ensued on establishing an alternate energy committee. Council directed this item be sent to the Port and Commerce Advisory Board for research with Electric Utility Manager Tim Barnum attending. Scheduling a work session on the Jesse Lee Leadership proposal was referred to the February 27,2006 regular city council meeting. Informational items and reports City of Seward. Alaska Febrnary /3. 10M City Council Minutes Volume 37, Page fJI Information on the "Community Express" Program from the Small Business Administration. Information on coal gasification. Council Comments Bardarson had met with the city manager and department heads to lower the learning curve, and she thanked the electric and public works department for their hard work over the recent road closures and avalanches. Schafer felt the Planning Department had too much to do. After speaking to Lorenz about her comments at the last meeting, she thought someone on the city council had contacted the Rasmussen foundation and stated they did not want the $180,000 for the Jesse Lee Home. If the council was changing their support, official action needed to be taken to reflect this. Thomas wanted reports knocked down to a 5 minute time frame. The presentations were overly long. Lorenz thought the city needed to come up with a long term plan [or the seniors and children for the future. The buildings were too old. She wanted council to look into the future and put the seniors in phase II of the Long Term Care Facility. The Boys and Girls Club could then go to the sanIe building as TYC. Dunham stated in the last 40 years, the council had passed enough resolutions to keep the Jesse Lee Home. He did not hear from the Rasmussen Foundation that the council had ever said anything about not funding the Jesse Lee Home. Dunham thought the idea of House Bill 34 7, which was up for a hearing this week, was wrong. This hill would allow for proof on insurance as a defense against criminal charges of driving without a license. Dunham had an application for sales tax exemption on certain items that would help seniors on fixed incomes and wanted it looked into. Valdatta loved the book from Seward Fisheries and respected how they came up through the ranks as a company. Mayor Shafer stated Ms. Lorenz' comment last week was an ugly rumor. She thought council members needed to take care in repeating rumors. She enjoyed their trip to Juneau. Citizens' Comments - None Council and Administration Response to Citizens' Comments - None City of Seward, Alaska February 13, 2006 City Council Minutes Volume 37. Page 92 Adjournment The meeting was adjourned at 10:03 p.m. . 1 '-- k \ J ': ;)it- n 12 tL '- "-. J4m Lewis' I l City Clerk ,..U';!U'ttJI' (City Seal).....~.,'~ Oi: OCt1,,'.-'I:. _, ""- ....... L',... ..> ,1l'" r~~ .""'''C~''' ,.1 .,. '.... ........ "r(,r ',,;..,. ".. '. '.~Y ;~'.v",:, :: I~'" '_ .eO". ':. ~ 1 . _ . o. (~"...,,. \.. : J .")i';.',~T t.= ... : ....'..-...AU . _ - . : - .... '. - .. ':. d'lo'v. ... i \ """"~"'~1 '\{;\~~':t'r'~ #~ :..;1-..:.....1.... 91;"- 'Je'ti .... i; OF ,\v:,~., #"'.nlll,'l' 2f~ j}~f</ Mayor Oty nfSeward, Alaska FebruGl)' 27, 2UU6 City Council Minutes Volume .P, Page!)3 Call to Order The February 27, 2006, regular meeting of the Seward City Council was callcd to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Police Chief Tom Clemons led the pledgc ufallcgiaoce to the flag. RollCall There were present: Vanta Shafer presiding and Willard Dunham Steve Schafer Bob Valdatta Dorene Lorenz Robert Thomas Jean Bardarson comprising a qU0I111n ofthe Council; and Clark Corhridge. City Manager Jean Lewis, City Clerk Johanna Dollerhide, Assistant City Clerk Absent - Nonl,; Special Orders, Presentations and Reports Proclamations and A wards A proclamation was read congratulating Seward as the winner of the Alaska Regional Ocean Sciences Bowl (Tsunami Bowl). Seward students were Phelan Miller, Amy Collman, Tyler Christa. and Luke Fry, and were coached by Jason Fantz. A plaque was awarded to Roger Mercer for his excellent service on the Port and Commerce Advisory Board. Borough Assembly Report. Borough Assembly Representative Ron Long stated on February 7, 2006 the assembly introduced an ordinance for a $500,000 dollar advance for the upcoming Arctic Winter Games, but it wa"n't set for enactment until after the games, Tim Dillon, CEO for the games, was able to extend the line of credit in their budget, and the problem was taken care of. Also on February 7, 2006, the assemblyil1troduced an ordinance with a final hearing set for March 4, 2006 to partner with the City of Seward to lease the shooting range, The assembly cut $910,000 from the 2006 budget, putting back in $60,000 for school maintenance that was originally proposed to he cut. A productive work session on the proposed budget occurred 00 February 21, 2006 with the school board. The assembly finalized their federal priorities. Long thanked City Clerk Jean Lewis for helping get the city's priorities to the borough after hours, City o.!'Seward, Alaska Fehrllary 27.2006 ('11)' ('nllndl Minutes Volume 37. l'age94 In response to questions, Long thought there was a shared responsibility between the state and the federal govemment for the maintenance of Lowell Point Road. It had been the borough's number one transportation priority for the last few years, and Long didn't know what dSI;: could he done 011 the horough's end. He suggested the city and the borough work together in their lobbying efforts. City Manager's Report. City Manager Clark Corbridge's report consisted of: ~ Electric Department - The number four generator was down. Getting a replacement required removing the generator's arctic pack, which required a crane. The city's contractor would be setting the poles this week and getting the transmission line up by the end of the week so they can shut down the city's generators. Corhridge expected to be back on Chugach Electric's power by the end of the week. ).- Marine Transportation Advisory Board eMT AD) - Assistant City Manager Kirsten Vesd and Chamber of Commerce Director Laura Cloward attended an MT AB meeting in Juneau last week. From this meeting, Vt;sd and Cloward received many different suggestions on how to get the ferry system back in Seward. Among them was working with the governor's office to appoint an MT AR memher from Seward to fill the vacancy on the board. Corbridge noted Council member Scbafer would be an ideal member. ~ Harbor - Corbridge gave an update on the installation of the new pilings, the breakwater study, the expansion project. ami the travellifi. jo.Pavilions - An RFP was initiated and an award letter would likely be issued this week. Plans and design would hopefully be addressed in a public meeting. :;"'Building Inspector Stefan Nilsson - enrolled in an asbestos inspector's course to help combat problems in city buildings due to lack of assessment of huildings in the city that have ashestos in them. );> Public Works --- The department was preparing for summer projects. During the last two weeks the department had been keeping the city's generators operating. Public Works was working on the senior center elevator and the building's siding issues. ;;..Boards and Commissions - Corbridge had recommendations prepared for the restructuring of the boards and commissions. He hoped at the next meeting the council could amend them as appropriate and then adopt a complete set of policies and procedures for all boards and commissions. ';--Marv Lowell Center - The Forest Service met last week in Anchorage. The Park Service, the Furest Service, and the City had submitted their recommendations lor ear,h agency's 1'1' needs. Corbridge said the city may want to develop an RFP for personnel functions and possibly look into obtaining a conference manager. "Long Ternl Care Facilitv- There will be a public meeting on March 22, 2006 at 6:30 p.m. with Architects Alaska, and Corbridge encouraged the public to attend. Corbridge wanted to bring a city task list to the council, possibly during the alternative weeks of council meetings. He would like to implement the way the council made changes and wanted more participation on prioritizing projects. In response to questions, Corbridge said alternative energy information was being compiled for the upcoming P ACAB meeting. Getting the ferry back in Seward would require a different CIty of Seward, Alaska Februarv 27, 2006 Cil)! Council Minutes Volume 37, PIlK/:'95 pulilical approach, and he was welcome lor suggestions. Corbridge thought the city did have the financing in line for the waterline project. Corbridge thought the decrcasl: in building pem1its in the last fiscal quarter was a combination of things, but mainly because building constmction was seasonal. Chamber of Commerce Report. Deborah Carter introduced herselfas the newly elccted president ofthc Chamber of Commerce Board. The Chamberjust finished their 2006 strategic plan and finished their plan of action, which was similm- to the proposed task list the city manager had proposed. To try and keep relationships up with cruise lincs, Cloward would be attending a meeting in Florida during the third week of March to discusR shore excursions. The Chamber wauh] be doing another small business seminar at the end of March. A representative from the Department of Labor would be in attendance. Other Reports, Announcements and Presentations. Applicants for two vacancies on the Planning & Zoning Commission: Margaret Anderson, Carol Griswold, Randall Stauffer and Kevin Clark. Randall Stauffer and Kevin Clark introduc~d themselves and stated their interest in becoming a Planning and Zoning Commissiuner. Applicants Carol Griswold and Margaret Anderson were not present. Citizens' comments on any subject except those items scheduled for public hearing. Marianna Keil gave a brief report from the Planning and Zoning Commi~sion. A big meeting was coming up on March 7, 2006, involving the Long Term Care Facility, thc Alaska Sealife Center, and parking requirements of the federal ADA Keil encouraged the community to participate. The Commission W3i;i working on creating a friendlier building permit packet. Keil cncouraged administration or council to send th~ boards and commissions rccommendations on to the Planning tlnd Zoning Commission so they could review it and give their suggestions as well. Ron Lon~ said the proposed house bill in Legislation that would propose to limit assessments on property value was blatant grandstanding. Long stated the best way to defeat a bill like this right away was to kill it during the first committee referral, which was to occur on Marc.h 14,2006 at 8:00 a.m. at the Seward Legislative Information Oflice. Long urged those interested in this matter to attend the referral and voice their opinion. As a member of one ofthe boards, he also would like to see Corbridge's recommendations for the restructuring oflhe boards and commissions. Approval of Agenda and Consent Agenda J\tlotion (Dunham/Lorenz) Approval of Agenda and Consent Agenda Lorenz wished to add a resolution to the agenda to change the number of members of P ACAB from nine to seven. Parliamentary inquiry raised by the Chair. City o(Seward. Alaska FebnlUry 27, 20U6 ritv Council Minutes Villume 37, Page96 City Clerk Jean Lewis staled this motion would be out of order because; no resolution was prepared, the change to PACAB would require an ordinance change with two readings, not a resolution, and it would have to be noticed to the public beforehand. Motion Passed Unanimous The clerk read the following approved consent agenda items: There was no objection to the liquor license renewals for the Breeze Inn, The Wheelhouse, BPO Elks, Harbor Dinner Club, Thorns Showcase and Oriental Gardens. A work session was set on March 21, 2006 for the annual review of plans with the Seward Planning & Zoning Commission. Public Hearings - None Unfinished Business Items postponed from the previous agenda Resolution 2006-17. authorizing the city manager to purchase a Volvo G990 Motor Grader from Construction Machinery Inc., for an amount not to exceed $297,395 and appropriating funds. Corbridge stated this was postponed from tht::: week before and recommended approval tonight. Motion (Thomas/Bardarson) Approve Resolution 2006-17 Schafer was concerned with the brand of grader that the eity was trying to purchase. Other models were much cheaper and Schafer compared some specs he thought were important. Schafer thought the Public Works department should purchase a CAT 14F and handed out brochures for it to council. Thomas said administration was doing what the council constantly requests them to do, to follow the RFP process, or in this case, using the state's recent RFP which was an acceptable and legal procedure. Dunham expressed disappointment in lhis prucess and agreed with Thomas, the staff did exactly what they were supposed to for this purchase. If this piece of equipment was what the City Manager and the Public Works Director recommended the city purchase, then that was the direction they should take. Motion Passed Yes: Thomas. Valdatta, Dunham, Bardarson, Mayor Shafer No: Lorenz, Schafer City of Seward, Alaska February 27, 20U6 City Council Minulf',I' Vulume 37, PagefJ7 New Business - None Other New Business Items A work session on the Jesse Lee Leadership proposal was scheduled fOf March 13,2006 at 6:30 p.m. After banot voting, the City Council unanimously voted and appointed the top two vote getters, Margaret Anderson and Kevin Clark to the Planning & Zonin~ Commission with terms to expire February 2009. lnformationalltems and Reports Council Comments Bardarson thanked Corbridge for the spreadsheet idea and congratulated the recent Ocean Science Bowl winners. Schafer gave a brief report on the Pacific Rim Conference Expo he attended last week. Port Mackenzie was making a hard push with their marketing efforts and Seward needed to do the same to market our port. Thoma!; thanked the individuals who applied for the Planning and Zoning Commlssion. It was nice to be able to vote on filling vacancies. He appret:iateu Schafer representing Seward last week at the Expo. He was bothered that every week plat:ing items on the agenda was being attempted. H was a direct violation of the open meetings act and it gave him hearthurn. He also congratulated the Ocean Science Bowl winners. Thomas. thought it was nice to see Seward's students excel regardless of the education cuts Seward had received. [,orcnz attended the World Trade meeting last week in Anchorage where Senator Murkowski was a speaker. Lorenz suggested some economic opportunities that Seward could take advantage of with the effects of natural gas. Lorenz also spoke of the Alaska Community Foundation and what it eould offer the future of the Jesse Lee Home. The next meeting for the Friends of the Jesse Lee Home was March 13,2006. Dunham thanked the Olympic winners and hoped the City ofSewaru would send some form of congratulations to our Alaskan compt:titors. Stu Clark was leaving Sewaru and Dunham thought it would be fitting to honor his contributions to Seward. He appreciated th~ recent Log article regarding the passing offorrner Mayor Bob Richardson and hoped he would be honored in some way as well. Jeff Hettrick was going to invite the coun<..~il to a walk through ofthc shellfish hatchery and would appreciate ifthe council attended. Armed Forces Day on May 22,2006 was coming up and Dunham rcally wanted to commemorate it well this year as it used to be done in the past. He would like to invite the Alaska World Trade Center to meet in Seward this summer. City of Seward, Alaska February 27, 2nrJfi City Council Minutes Volume 37, PUKe98 Mayor Shafer asked about possibly donating the city's old travel lift to Louisiana for relief from the recent hurricanes. Curbridge thought the eity's old travel lift would be re-utilized in some way. Shafer welcomed a group from the Northern Forum to Seward. This group was a conglomeration ofnorlhcm rural Arctic countries that brainstom1 how to economic.ally survive in their small communities. The Forum was interested in how Seward grew in its tourism. It was a nice meeting and she hoped the commlmity would welcome them warmly. Citizens' Comments Kevin Clark, thanked the council for selecting him for the Planning and Zoning Commission. He mentioned a Governor's forum that was coming up that Seward should he represented at. Council and administration response to citizens' comments Mayor Shafer said she knew of a Governor's Debate, hut was not sure if it was a public event, however. Adjournment The meeting was adjourned at 9:42 p.m. " , ~ I( Ii~ .~ 1 _JIJ .itV' . I Je ewis Cit Clerk Vanta Shafer Mayor '\til~~U'ft (City Seal) ~~""~. 0,: P't':/~'''" <:"A'"'\, ."-.,"'.,..." ~.... ":''\. .......... "J.s._. ", ~. ,.'" " "'PO ". 1.._)' ~ ... v.',...o'" R.A:"'r.~,'.'J ~ ....::..\J ',,;;'.,\'" -:. ,t l"i,lo- _ --0\ ..~. , - t s"" ^ ,n . " "IT." ;: ....:..J.J..u.,: o~: " . .~ .... - ..... ... .~- . q -:. \.l";"....vo\-. ...'l-....,~ oI'~"'''''~.)..:.."l!1.'\~... l~.:' . ~ " ~~ ...".... C'l'" .'. ",,1>",:,,<':0..."'" !I..\..~.......~",. ..'" r. ,'.... "',un,l\\." City of Seward. Alaska March 13. 2UU6 City Council Minult:s Volume 37, PUKe 99 Call to Order The March 13, 2006, rcgularrneeling of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony .Police Chief Tom Clemons led the pledge of allegiance to the flag. RollCall There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson Dorene Lorenz Steve Schafer Robert Thomas comprising a quomm orthe Council; and Clark Corbridge, City Manager Jean Ll:wis, City Clerk Cheryl Brooking-Cily Attorney Absent - None Special orders, presentations and reports Proclamations and Awards- Seward Police Officer Matthew Armstrong was recoli!;oized for receiving the Alaska Police Standards Council's Basic Certification. City Manager's Report. City Manager Clark Corbridge stated the library collection had never been invenloried and they were doing that now and should be completed by the end of March. He stated the Salvation Army would he contacting the city by the end of March and an agreement should be completed shorlly after. Corbridge mentioned a book named "Dispelling the Fear Factor" which wa.. for businesses branching out to relocate to Alaska. He said the price would he $1 ,500 for a minimum set of 15 books and would need direction if council wanted that purchased. He also mentioned a shore excursion conference was attended by Chamher of Commerce Director Laura Cloward lo establish connections for shore excursions with Holland America. Other items discussed were: );> The North Pacific Rim Housing Authority (NPRHA) was planning on building a modular plant and wanted to meet with the city. Corbridge would refer them to the Port and Commerce Advisory Board. Citv of Seward. Alaska March 13, 2006 City Council Minutes Volume 37, Page 100 ~ An assessment for electric on Elhard Subdivision was received and the city planned to meet and discuss this proposal and make a recommendation to the city council at a later date. " An application had been submitted to the State Disaster Policy Cabinet (DPC) for disaster assistance with the recent avalanches and cost to re-establish electric power. Their recommendation would he forwarded to the Governor. > Electric. The power sales agreement on the agenda with Chugach Electric Association (CEA) would extend the power contract to Decemberof2011, with two 5-year options to automatically extend. He felt this was an improved agreement because of the limited ability to interrupt clause, and it was still less than what CEA charged their regular customers. );. Parks & Rec. Twelvc teams had participated in the Breeze Tnn Avalanche Basketball Tournament last weekend, and the spring break day camps averaged 25 children a day :r Harbor News. Jim Lewis and Matt Chase were thanked for their quick thinking during a harbor incident where a fellow worker became hypothemlic. A new gangway was constructed and they would be proceeding with an RFP for the I and T- dock project. They would be asking LASH for a quote for armor rock. ).- The city was back on line with Chugach Electric beginning March 6. The generators ran for 25 consecutive days. Corbridge noted many businesses helpcd by reducing the demand. IIe thanked those businesses. Repairs were being done on the distribution line and five new grievances were filed by off-duty IBEW workers and the city had 1iled one against the union. >- Lobbyist Kent Dawson stated the SO/50 funded Harbor bills were moving through the legislative process and hoped they would pass this year. He directed Seward to apply early. :>- City Hall Repairs. They would be replacing the boiler, some carpeting, and electrical repairs in city hall. >- Polar Equipment. Corbridge stated there was a lot of misinformation out in the public about this lease request. A replat was needed along with an extension of the lease. The city had sent a letter on March 7 to Polar Seafoods, asking for more details such as; the design of the [ree~er,junk removed from the site, the clearing of utilities, documentations of a new lease arrangement, removal of items from the current dock, and the dock license needed to be negotiated. There were some conditions set from Planning & Zoning Commission, and Bill Fejes from their company was working with them on those conditions. City nf Seward. Alaska March 13. 2006 City Council Minute,\' Volume]?, Page 101 );> DEe regulation changes. A notice was out on proposed changes to DEe regulations. Three public meetings would be held in Anchurage beginning March 16. )r Forest Acres Levee Proiect. Price had increased for conegatcd melal pipe products beginning March e\ which would have a direct affect on the levee prices. )0. Corbridge was saddened to report a cOWlcil member had called him on the weekend and stated his job was hanging by a thread, and demanded a letter written to the Alaska Sealife Center last Friday be retraded. He provided the letter for the rest of council and although he thought the letter could have been more arlfully crafted, it was legally and factually correct. He reminded it took fourmernbers ofthe council to givc direction. Corbridge also pointed out his priority list was rcady and available. It appeared the majority of the city council wished the Seward Racing Lions lease be worded from 5 million dollars insurance needed to 1 million dollars. City Atturney's Report. City Attorney Cheryl Brookin~ continued to work on many leas~s, zoning questions, operating agreements and contracts. She disclosed that the Alaska State Hospital and Nursing Home Association (ASHNHA), which was on the agenda under Resolution 2006-25, was a client of hers. Other Reports, Announcements and Presentations - None Citizens' comments on any subject except those items scheduled for public hearing. Tim McDonald stated it sounded like the city was busting the chops of the Polar Seafoods group by not granting their lease sooner. He thought Washington Street needed to he put to thr.: people for a vote because it could not be replaced. Tylan Schrock, speaking on behalf of the Alaska Seatife Center (ASLC), recognized that rumor was a winter sport in Seward. The ASLC wanted to address their request in a morc productive manner and reminded that the Sealife Center was a private local business which employed 110 year round employees in a competitive environment that dt:pemkd on federal appropriations. Schrock slaled their lease request would diversify the funding base for the ASLC and expand their mission. He wanted a work session with the council to properly prescnt this program. To dispel rumor, he stated there was no federal money involved, and there was no unfair competition in the community. Schrock mentioned this rcqut:st slarted months ago and they had no access in the public process of yet. Approval of agenda and consent agenda Motion (Lorenz/Bardarson) Approval of Agenda and Consent Agenda Amendment (Thomas/Lorenz) Add Resolutions 2006~24, 2006-25, and 2006-27 to the consent agenda. City of Seward. Alaskll Murch 13, 2UU6 nty rfJundl Minutes Volume .i7, Page [02 Amendment Passed Unanimous Main Motion Passed Unanimous The clerk read the following approved consent agenda items: The February 13,2006 regular city council meeting minutes were approved. Ordinance 2006-02. amending Seward City Code Section 2.30.310-2.30.330. changing the number of members on the Port and Commerce Advisory Board from nine to seven, and establishing a quorum of four members. This was introduced und set for puhlic hearing and enactment on March 28. 2006. Resulution 2006-020. accepting a grant from the State of Alaska for drug furfeitures in the amount of$2,073.11 and appropriating funds to the Police Department budget to be used for drug training. investigation and equipment. Resolution 2006-021. amending Rule 22 of the City Council Rules of Procedures to reflect exclusion of elected officials from the Public Employees' Retirement System of Alaska (PERS). Resolution 2006-024. establishing a new Internal Service Fund for the purpose of accumulating cash to pay employee compensated absence liabilities and appropriating funds. Resolution 2006-025. a resolution in support of the Alaska Small Hospital and Nursing Home Association (ASHNHA) and the Alaska Small Hospital Performance Improvement Network's (ASH PIN) efforts to seek Legislative funding for the Alaska Rural Telehealth Network project. Resolution 2006-027. approving emergency purchases in the amount of$I.1 million resulting for a significant avalanche event on February 11,2006 and appropriating funds. Public Hearings - None Unfinished Business - None New Business Resolutions Resolution 2006-022. authorizing the city manager to enter into a contract with Kumin Associates Inc. to provide professional design services for the design of the Ocean Front Pavilion(s) and appropriating an amount not to exceed $36,800.00. Corbridge stated this process went through the nonnal competitive bid RFP procedure, and Kumin and Associales Inc. was thc best combination of expertise and price for design services. He recommended approval. Citvo(Seward. Alaska March /3. 2006 Ciry Council Minutes Volume 37, Pa?,e 103 Motion (Thomas/Lorenz) Approve Resolution 2U06-022 Schafer stated after speaking to a local builder, this required an architect, and hath electrical and structural engineers. He thought the city w,,"s geUing their money's worth. Corbridge noted state law required if anything would be occupied by the general public, both the foundation and above-ground structure had to he engineered. He could not verify the pad that was in place had previously been engineered. Motion Passed Unanimous Resolution 2006-023. authorizing the city manager to enter into a new agreement for the sale and purchase of Electric Power and energy with Chugach Electric Association,lncorporated. Corbridge reiterated that the current contract expinxl May 2006, and this contract would extend for a hit over 5 years with two automatic 5 year extensions, with the option to object to those extensions. There would be a rate increase of 5.7%, but kel-lJing 6.7% below other Chugach customers. Motion (LorenzlBardarson) Approve Resolution 2006-023 Electric Utility Manager Tim Barnum stated the customer charge was what the city was being charged. The city had two meters. He clarified the public charge was $15.00, and that under the ClltTent contract CEA could give two hour notice for interruptible service and the city would then have to provide its own electricity. Barnum stated under the new contract the city was considered a fi1l11 customer with no reserves. CEA would not produce excess power to meet our needs, thus demand charge would be reduced. In response to questions, CEA has the certificate of convenience 110rth of the ridge of Lawing, but we did overlap in that area. Motion Passed Unanimous Council recesses at 8:55 p.m. Council resumes at 9:05 p.m. Resolution 2006-026, accepting an in-kind grant from the Community Solutions Group with an estimated value of$125,OOO, and appropriating $22,250 for the purposes of implementing the Green House@ Project. (laydown) Corbridge noted a couple of technical errors in the resolution in the packet and produced a laydown version. The Long-Term Care Facility (L TeF) would be modeled after the Green House Project. Because of this, funding was available to the city to be used for various aspects of the project. This resolution would accept an in-kind grant for a value estimated at $125,000, and appropriate $22,250 of city money. City of Seward, Alaska March 13, 2UU6 City Council Minutes Volume 37. Page 104 Mayor Shafer declared a possible conflict of interest because of her employment with Seward Providence Medical Center. Vice-Mayor Dunham ruled there was no substantial financial gain from this resolution, therefore a conflict did not exist. Motion (DunhamILorenz) Approve Resolution 2006-026 Motion Passed Unanimous Resolution 2006-028. providing for the issuance ofLun~ Term Care Facility revenue bonds of the city in the principal amuunt of not to exceed $27,000,000 for the purpose of providing amounts to finance, desi~n acqnire, construct and equip a Long Term Care Facility in the city and to do all thin~s necessarily incidental thereto, fixing certain covenants and protective provisions safe~uarding the payment of the principal of and may be issued on a parity with such bonds upon compliance with certain conditions, and fixing certain details of the bonds. Corbridge stated this was the bonding that was required for the construction ofthe facility, and ifthis resolution did not go forward, the project would not be built. He recommended approval to move forward wilh the project. Mayor Shafer again declared a possible conflict of interest because of her employment with Seward Providence Medical Center. Vice-Mayor Dunham ruled no conflict existed. Motion (LorenzlDunham) Approve Resolution 2006-028 In response to a question by Valdatta on whether the city was stretching itself too thin with issuance of these bonds, Corbridge stated this project was projected to pay it~ own way. City Attomey Cheryl Brooking stated these honds were revenue bonds. The pledge of payment for the bonds were restricted to the net operating revenues received. The bond provided for future parity bonds, thus any other type of bonds such as prison, GO, etc. would not be affected. Corbridge infonncd that the bonds would have a tenn bctwccn 20 and 30 years, and the life of the facility was projected to be in excess of30 years. He understood that the time frame for the FEMA permit had been built into the accelerated schedule to build the building, and there was no indication of a delay. Motion Passed Unanimous Other New Business Items Discussion ensued on travel dates to visit the Alaska Legislature in April, and it was decided the city would go when Kent Dawson, the city's lobbyist, requested them. Council member ValdaUa wanted to discuss whether Seward should institute its own tobacco City of Seward. Alaska March 13.2(}(}fi City Council MinUTes Volume 37, Paf(t! 105 tax. it was decided HB 443, needed to be followed and the Administration should build this into the 2007 budget for consideration. Informational items and reports Providence Seward Medical Center 2006 financial statements. Council Comments Bardarson thought a work session with the ASLC would be beneficiaL She felt I million dollars worth of insurance was fUlC for the Racetrack. Lurenz, stated the candidates for Governor wanted to see more ofthe town when they were here. She apprecialed the team effort by the city 5ta[1'to show people around on those last minule requests. Lorenz thanked the Shellfish Hatchery lur lhe recent tour and thought Seward had an amazing resource tucked away on its waterfront Thomas wanted lhe city to focus on making businesses grow. He hoped the city would work with the leaseholders and make their life easier. After watching the historical church that burned down in Juneau on TV, he thanked the volunteers lhat pulled together to put in a sprinkler system in the Episcopal Church years ago. ValdaUa stated that P ACAB was working on altemative energy now. He thought the Lions Cluh should know the basic insurance costs fi'Olll other tracks around the state. Dunham thanked the electrical crew for 25 days of generated power. He also requested a work session with the Sealife Center. He thought il would be nice to put in a winter ice rink in the harbor parking lot for the winter. He asked if there would be another car classlc from NAPA. Mayor Shafer was saddened that Dave Calvert passed away last week. She mentioned the vacation of Washington Slreet was listed in the Waterfront Development Plan. She stated themuIti- agency project began, to encourage and bringeconomlc development into the downtown area, during the shoulder season, because more and more stores were closing. Shafer stressed years of planning went into the exact locatlon to put the multi-agency facility, and why it was best. The plans Tequired the vacation ofWa"hington Street. She hoped this project would ensure the future and growth for the duwntown area, Citizens' Comments - None Conncil and administration response to citizens' comments - None Executive Sessions Motion (Thomas/Bardarson) Go into executive session to discuss the City Attorney evaluations. City of Sew ani, AlasMl March i 3, 20M; Motion Passed Went into executive session at 9:50 p.m. Came out of executive session at 10:14 p.m. Motion (ThomaslBardarson) Motion Passed Went into executive session at 10:15 p.m. Came out of executive session at 10:34 p.m. Motion (ThomaslLorenz) Motion Passed Went into executive session at 10:35 p.m. Came out of executive session at 11 :00 p.m. Adjournment The meeting was adjourned at 11 :00 p.m. (City Seal) J ,.',\"..~u""'t. , " ,. "'I"- ." ~ ./" '-4. 0," \.:;;.l.".:lt~" ,I><i',~ ~.,(, ........,. -'f:A "'. ..." r,-'" " O!::lOR~' 'Y' ... ... .........,0".-- .....r.:..';j-:, ;:: .. J.i ~(>."...\';" .. .oS _ "\:J' ,. . I \ ~ - . S- T . .., :: · : 'l!i.l\.L: 0 :: ~ ~ ! : -:. \ - ..... .,. .t\'..v(i. tV",:: " v~".5'~ 1 ,\Cj~,".L~.$ ~.t-J."~""HI.'" 'O~f' ",." OF P.\J\,..- ,......UUl\,~ City Council Minutes Vulume 37, Pa~e 106 Unanimous Go into executive session to discuss the City Clerk evaluation Unanimous Go into executive session to discuss the City Manager evaluation. Unanimous ;:;"~LL ~Lf-- i-<-~ Vanta Shafer Mayor City of Seward. Alaska March 28, ]()()6 Otv Council Minutes Volume 37, PaRdU7 Call to order The March 28, 2006, regular meeting onhe Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening ceremony Police Chief Clemons led the pledge of allegiance to the flag, Rollcall ThL:fe were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta .T ean Bardarson Dorene Lorenz Steve Schafer Robert Thomas comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Johatma Dollerhide, Assistant City Clerk Absent - None Special orders. presentations and reports Proclamations and Awards- A farewell and certificate was awarded to former Mayor Stu Clark for his involvement and support of the City of Seward. A gold pan was awarded to Carol Griswold for her excellent nine years ofserviee in the Planning & Zoning Commission. Borough Assembly Report. Borough Assembly Representative Ron Long stated the Assembly met on March 14,2006, although Long was not present as he was in Washington, D.C. during that time. Long was cautiously optimistic on future funding for Lowell Point Road, it was the only road on the Borough's list that had not received funding. The Assembly postponed again an ordinance that would describe how service area volunteers could be on sl:rvicc area boards. There would be at least two mure public hearings on material site re-write ordinances. The Borough Assembly enacted the new federal guideline for street naming and numbering systems. An increase of the E-911 surcharge was enacted and a lease for the Borough annex building at the Seaview Plaza was adopted. The assembly would meet on April 4, 2006 to discuss the shooting range lease with the city. City of Sl!wtlrd, Alaska March 28, 2006 City COUllcil Millutes Vohlme 37, Page/08 Councilmember Steve Schafer made a motion to make the City Manager report written instead of oral in the interest of time for tonight. The rest of council expressed their interest in hearing the manager's report and Schafer withdrew his motion. City Manager's Report. City Manager Clark Corbridge stated he was pulling Resolution 2006-32 to enter into more negotiations and Resolution 2006-36 due to lack of public comment. Corbridge's report consisted of: ).> A special meeting was called this morning by two council members to discuss the city manager's contract via executive session. The meeting was scheduled for March 30, 2006 and Corbridge, in accordance with city code, would be requesting this executive session be open to the public in its entirety. ).;.There was a rumor that the Seward prison (Spring Creek Correctional Center) would be closing in effort to balance the budget with the new prison opening up in the Matanuska Susitna area. Senator Gary Stevens did not think. there was anything to wony about, but the city should look into housing, training, and linding more employee's residing in Seward. }>Corbridge stated a revised task list would be issued and requested council return with comments and any amendments. }>Corbridge asked council to prioritize the option of the city taking over the old middle school. }>Departments were busy cleaning up after the recent avalanche. On March 14,2006, the slate issued a disaster declaration ITom the February storm. The total cost would detemline if the city would receive aid on the federal level, but the cily would be getting some aid regardless. >The city had been served with litigation on the vacation of Washington Slrect. Administration was working with the eity attorney's on a response. )r- Corbridge asked the council for direction on the possibilily ofa transit system, which had been suggested to him by several people. Initial estimates could be as much as $500,000-$700,000. Tn other areas, Corbridge reported the campgrounds were scheduled to open on Aprill5, 2006, the city was having lrouble getting IBEW to schedule some grievances to be heard by an arbitrator, a property acquisition resolution would hopefully he before the council by next meeting for the land owned by the Salvation Anny, staff had submitted a million dollar grant to the Denali Commission for Z-Float, which the city determined was the most in need offtmding, revised permit applications for the levee project had heen submitted, and finance successfully completed their yearly audit with Mikunda Cottrell. Council could expect a presentation from the auditors in the next few months. In response to questions, Corbridge said administration was trying to determine if it was viable for the city to take over the old middle school. The city manager confirmed the city had the funds for the Third Avenue Waterline. Corbridge said the city was served with a lawsuit for the vacation of Washington Street. Chamber ofCommeree Report. Deb Carter updated the council on recent happenings of the chamber. She thanked city administration on their sponsorship of the Holland America Shore Excursion Conference. Carler passed out a general information brochure booklet about shore excursions and aClivities in Seward. Chamber Director Laura Cloward would be attending the Great Alaska Sportsman Show in Anchorage and the Fairbanks Sportsman Show, which wOllId give the City {)fSeward. Alaska March 28. 2006 City C{)uncil Minutes Volume 37, Puy,e109 Chamber the opportunity to han.d out many guides. festivities was "All American City." The theme for this year's Pourth of July Planning and Zoning Report. Chair Marianna Keil stated the commission welcomed nt;W members Kevin Clark and Margaret Anderson and extended their appreciation to Carol Griswold for her service as a Planning and Zoning Commissioner. The commission approved the replat and rezone for the Long Term Can; Facility and reviewed the dock at thc Alaska Sealife Center and passcd it forward, finding it consistent with the Comprehensive Plan and the zoning district. A public hearing was held on the Alaska Sealifc Center tidelands lease. hut due to lack oHime the issue was postponcd lU1lilthe April 4, 2006 meeting. The commission presided over an appeal hearing for a zoning violation on the Waliczcr property and determined Waliezer had grandfather rights. The commission would like to hold a public meeting on community valucs to update the Comprehensive Plan. The recent joint work .'lession with tht; council was positive and productive and K~il thanked the council for their service to the community. Other Reports, Announcements and Presentations-None Port and Commerce Advisory Board applicant Bruce Martin introduced himself and expressed his interest in bccoming a board member. Citizens' comments on any SUbject except those items scheduled for public hearing. Julie Tauriainen. Chair ofthe Seward Senior Centcr Board, spoke of the poor conditions of the Scnior Center building and would like the repair of the building., specifically the repair oftht;;: leaking dcvator shaft, to move the city's top priority. Th~ Senior Center provided numcrous activities and amenities that were both beneficial and much needed. In 1987, the city signed ajolnt management agreement bctwcun the Senior Center and the Resurrection Bay Historical Society and Museum. The city had agreed to make major mechanical repairs. She would likc to the city to commit to this joint agreement. Jeannie Sether, thanked Public Works Director WC Casey for helping fix the senior center elevator. John French, ofthe Prince W111iam Sound Regional Citizens Advisory CounciL spoke in favor of Rcsolution 2006-36. which asked for .'lUpport for an oral history project from the RCAC Boh White, thankcd Corbridge for moving the shooting range lease process forward as it was a service to the pubEc and various government facilities. Dean Kasischke spoki: un behalf of the Seward Racing Lion's Club. He explained the Racing Lion's Club was part of the reason why the resolution nccded to be postponed and thanked the city manager for his efforts. Jonathan Sewall, on hehalf of the Senior Center, spoke of the city following up on the recent elevator repairs and the currently leaking elevator shaft, which could put them out of compliance with the ADA. If the Centcr [ell out of compliance with the ADA, it would essentially put them out City of Seward. Alaska March 28. 2006 eil\' Council Minlltes Volume 37. Pa?,cf fO of business. Sewall asked if the council could place the repair of the Center higher on their priority list. Mark Marlow, introduced himself and Randy Hobbes, founders of Seward CoGen, who were trying to pursue the development of a power plant to build in Seward. They had applied to the Alaska Rail Road for utilization ofland and hoped the city could pursue this opportunity. Marlow and Hobbes would give a presentation at the AprilS, 2006 PACAH meeting as well. .Jeff Mow, Superintendent of the Kenai Fjords National Park, hrought to the council's attention a project on Exit Glacier Road which was part of an environmental assessment that was out for public comment. Items proposed were trail improvements, pre-trail improvements of the Exit Glacier area, more accessible viewing platforms, and a spur trail off the glacier. The Park was proposing to re-route the lower section ofthe Harding Ice Field trail. Public comment would close on April 21, 2006. Mark Clemens, spoke regarding the parking fees. lIe was surprised to see the increase and was opposed to it. Tt was too high of a hit, he thought. Clemens asked the council to combine that with the recent increased slip fees in the harbor and it was getting too expensive for people to visit Seward. He wanted the council to look at the fees more closely, a smaller increase would be more acceptable. Clemens thought. Scott E22er, spoke to the ordinance that addressed the safety issued of discharging weapons in the eity Egger did not feel the code needed to be changed because of one incident. Hc thought changing of the code was not a good idea. Deborah Altermatt, thanked the council for the support they had given the boards and commissions in the last six months. Altermatt felt Bruce Martin would be a good addition to P ACAB and recommended his appointment. She felt the idea of a power plant was a viahle possibility. Blair Rorabaugh stated the Senior Center Board was present tonight at the meeling. The elevator was fixed, but the water was still coming in the shaft, which may ruin what was fixed. lfit could he fixed now, that would be best. It was money saved to fix it now rather than later. John Moline, spoke on the notice of a special meeting given today. Moline felt 48 hours notice, while adequate by the slandards of the city code, was not enough notice for the puhlic. He thanked the c.ily manager lor his work done and his efforts to make sure the people of the city were represented. Marianna Keil, also expressed her concern with the special meeting and the lack of notice for it. She suggested they seek attorney advice before going through with this special meeting. Keil thought this was more of a personnel issue than anything. Approval of Agenda and Consent Agenda Motion (Thomas/Lorenz) Approval of Agenda and Consent Agenda Ci~v of Seward , Alaska March 28. 2UU6 City Cuuncil Minutes Volume 37. Page III Motion Passed Unanimous The following items were pulled from the consent agenda and placed on the regular agenda by unanimous consent: Ordinance 2006-03. amending Seward City Code to address the safety issues of discharging weapons in the city limits. Resolution 2006-033. determinin~ that it is in the public interest to waive the normal bid process per Seward City Code 6.10.130 and authorize the city manager to enter into a lease agreement with Xerox for the purpose of leasing a public use copier in the Seward Community Library. The clerk read the following approved consllnt agenda itllms: The February 27, and March 13. 2006 re~ular city council meeting minutes were approved. Bruce Martin was appointed to fill the last vacancy on the Port and Commerce Advisory Board (PACAB) with a term to expire 2UU9. Resolution 2006-034. approving an assignment of the a~reement by and between the City of Seward and Qutekcak Native Tribe for operatill~ and maintaining the Seward Maricnlture Research Center and Shellfish Hatchery to Chuca~h Regional Resources Commission. Resolution 2006-035, in support of the Prince William Sound Regional Citizens' Advisory Council compiling an oral history of the Exxon Valdez Oil Spill. Public Hearings Ordinances for Public Hearing and Enactment Ordinance 2006-02. amending Seward City Code Section 2.30.310-2.30.330, changing the Number of members on the Port and Commerce Advisory Board from nine to seven, and establishing a quorum offour members. NuticfJ onhe public hllaring being posted and published as required by law was noted and the public hfJaring was opened. No one appearlld to address the Council and the puhlic hearing was closed. Corbridge stated this was a change everyone (council and administration) seemed to he in favor of and he recommended approval of this ordinance. Ron Long supported this ordinance as it was also the wishes of the Port and Commerce Advisory Board and the outlook of the board was bright. Long was excited for the future for PACAB. Motion (Thomas/Bardarson) Approve Ordinance 2006-02 ClfY of Seward, Alaska March 28, 2(}(}fi OtyCouncilMinllles Volume 37, PUKe] 12 Motion Passed Unanimous Resolutions Requiring a Public Hearing Resolution 2006-029. entering into an operating agreement with Iron Mountain Shootin~ Club and a lease with the Kenai Peninsula Borough regarding the land parcel described as SW 1/4 NE l/J NE l/J and the S 'h: NW 1/4, NE 1/4 Section 28, TIN, RIW, S.M., Seward Recording District, Third Judicial District. State of Alaska. Notice oflhe public hearing being posted and published as required by law was noled and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Corbridge said the service organization that had previously ran the shooting range decided not to continue this lease. The city wanted to continue the shooting range as it was a viable entity for many different agencies tu shuot in a safe environment. Motion (DunhamNaldatta) Approve Resolution 2006-029 Lorenz noted in section four of the resolution and suggested Corbridge refer the Iron Mountain Shooting Club to contact the Alaska Community Foundation to allow them to organize as a legal entity in Alaska as a non-profit. Motion Passed Unanimous Resolution 2006-030, recommending Kenai Peninsula Borough approval ofthe Fourth of July Creek Subdivision Number 3, Roberts Replat. Notice of the public heating heing posted and published as required hy law was noted and the public hearing was opened. No one appeared lo address the Council and the puhlic hearing was closed. Corbridge said this was an issue that had been to cOUllcil many times over. He appreciated the Robert.:;' patience in this process and recommended linal council approval tonight. Motion (Dunham/Lorenz) Approve Resolution 2006-030 Council memher Bardarson asked for a ruling of a conflict of interest as they had sold the Roberts a section of property in the past. Mayor Shafer had ruled a conflict of interest did not exist as it was not the same property in question. Motion Passed Unanimous Resolution 20116-031. authorizing the sale to Carol Roherts ofa portion of Tract H, Fourth of July Creek Subdivision Number 2 consisting of approximately 5.372 acres. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Cityo{Seward. Alaska Murch 28. 1006 City Cuuncil Ml11l1tes Volume 37, Pagel13 Curbridge stated this should be the last onkial council action on this issue. HI: recommcmled council approval. Motion (Dunham/Lorenz) Approve Resolution 2006-031 Motion (Schafer/Lorenz) Amend Resolution 2006-31, removing section 12, "Restrictive Cuvenant" on the purchase sales agreement Motion to Amend Passed Unanimous Main Motion Passed Unanimous Resaluti8H 20gb 032. authorizing the lease €If lauEl ta the Seward Raeing Lions Club of the real )3F8f}erty described as 14534028, Block 5 Feurth af July Sub. Seward Marine IHdustrial Center; 14534044, Fourth of July Creel, Sub. Seward Marine Industrial Center Sub. V8subdhided remainder of Block b; 14534042 }i'9l1rth of Jul)' Creek Sub. Seward Marine Industrial eeRter Rdd8. Na. 1 Lot 2 Block 6; 14534tH3 F98rtk af July Creek Sub. Seward Marine Industrial Center ~\dd8. Na.l Lot] Block 6; and 14531029 Faurth ef July Creek Sub. Seward Marine IHdustrial Center Lat 1 Blad, 6. (Pulled/rom agenda by administration) Unfinished Business - None New Business Ordinances for Introduction Ordinance 2006-03. amending Seward City Code to address the safety issues of discharging weapons in the city limits. Corbridge said there had been public safety issues regarding the use of bows and this ordinance allowed the use in certain situations wlli:[\.; the Police Chief or his designee may allow use of such things in the city limits, such as target range shooting and so forth. The idea was to prevent a danger to the public [rom those who did not use hows safely. Motion (Lorenz/Bardarson) Introduce Ordinance 2006-03 Bardarson noted that according to this ordinance, those who wished to shoot bows could only get permission to shoot by a special permit. Motion to Amend (Schafer/Lorenz) Amend Ordinance 2006-03, add the language, "or in specific desi~nated areas" to section D in the code chan2e. Dunham said this action was overkill and did not want this ordinance come to council in the first place. City of Seward, Alaska March 28, 20U6 Ci(v Council Minutes Volllme 37, Pa!':e1 /4 Valdalta said the eommtmity needed some hunter's awareness. Motion to Amend Passed Unanimous Main Motion Failed Yes: No: ValdaUa, Lorenz, Bardarson Dunham, Thomas, Schafer, Mayor Shafer Resolutions Resolution 2006-033. determining that it is in the public interest to waive the normal bid process per Seward City Code 6.10.130 and anthorize the city manager to enter into a lease agreement with Xerox for the purpose of leasing a public use copier in the Seward Community Library. Corbridge said the Library's Xerox machine was in need of replacement and recommended the city approve this lease. It was advantageous as they could trade in the old machine and get a public use rate of $. 1 7/copy. Motion (Dunham/Lorenz) Approve Resolution 2006-33 The council expressed concern with not going out to RFP on this lease. Dunham and Schafer wanted further information on this issue. Motion (Dunham/Lorenz) Postpone Resolution 2006-33 to the April 10, 2006 meeling Motion to Postpoue Passed Yes: SChafer, Lorenz., Duuham, Valdatta, Bardarson, Mayor Shafer No: Thomas Council recessed at 9:04 p.m. Council resumed at 9:11 p.m. Resulution2006 036. amclHling the city parking fees s("hedules for city owned parldng lots as listed ia attaehmcat A. {Pulledfrom the a~enda by administration} Resolution 2006-037. approviug the site selection location for the electric department office and shop and authorizing the city manager to approve site selection, pursue design plans, and funding sources for the construction of an electric department office aud shop on Lot 6A-t, Fort Raymond Subdivision Replat No.2. Corbridge stated the electric department needed new shop and office facilities. It was past time that they begin working on getting a new shop/office facility. Corbridge pointed out where the eity had looked fur siles and the recommended the site before council tonight. The recommended City of Seward, Alaska March 28, 20U6 City Council Minutes Volume 37, Pa)!;c115 site wao;; near the city's generators and on city owned land. The city manager asked for either approval of the site or direction on another site. If approved, administration would like to pursue building, design and funding sources. Motion (Thomas/Dunham) Approve Resolution 2006-037 Schafer asked about the lease with the Anny Rec Camp as a tent camping area., more research needed to be done to ensure it wasn't on their leased land. He was concerned with diesel leakage from the trucks to the wells. Corbridge said they would not move forward if there was such a lease. The lease was unlikely, he thought. It was clarified it would be only the electric department moving to this building. not the other city employees currently working in the Petro Plaza. Corbridge was trying to locate more space for the other employees, but this particular locatiun was advantageous to the electric department only. Electric bills would still be paid at city hall. Schafer asked about the traffic. Corbridge anticipated the access to the building would be uff Sea Lion. Motion Passed Unanimous Other New Business Items A work session with the Alaska Sealife Center for the purposes to discuss the relationship between the city and the Sealife Center was scheduled for April 11, 2006 at 7:00 p.m. Regardin2 the tidelands lease request which was tbe original topic of discussion for this work session, council directed administration to get the lease completed. Scheduled a work session on the prioritization of the city manager's spreadsheet of projects on April 1 0, 2U06 at 6:30 p.m. Discussed the city council's 2006 travel budget and plans. Mayor Shafer said there was $9,466 leU in travel budget. There was an invitation to YL:OSU City, Korea, whieh the city had turned down the last three years in a row. The city should take Yeosu City lLP on their offer. Council agreed it was money wen spent ifit was to help trade relations. Discussed and directed whether to continue funding the WGN station. Electric Utility Manager Tim Barnum did not know what the exact monthly subscription was, but to upgrade would be around $lO,UOO. WUN had been provided in the past as a service. Administration wanted to know if they should continue with the new cost/increase. Council directed administration to further research so council could make a good direction at a later date. The VISTA volunteer would likely be here in May, who could research City oj Seward. Alaska March 28, 2006 City Council Minutes Volume 37, Pagel16 possible grant funding for the continuation ofWGN. lnformationalltems and Reports - None Council Comments Schafer asked what the city needed to get going on repairing the roof of the elevator shaft. If the city was doing the maintenance, staff should be working on it as quickly as possible. Bardarson expressed the same concerns. Lorenz agreed keeping the Senior Center up and running was a high importance. Thomas said the Senior Center repairs should have been done yesterday. He appreciated the city manager wanting to have the executive session on the March 30, 2006 special meeting public, but felt the meeting itself was unnecessary. Thomas thought the ball was dropped on the Alaska Seali[e Center lease. He did not believe the city had heen well served with their information regarding this issue. Dunham noted the passing ofIrv at TRBT Knives. Irv was a part of the community although he lived out of town. The business was being carried out by his son. Dunham staled the leak needed to be fixed on the Senior Center. Dunham didn't understand why the city had so many legalllabor issues with the electrical department. Contracts should not be so difficult to administer and issue. Mayor Shafer said the Senior Center should be the city's top priority and directed administration to repair the building. Shafer thanked the Parks and Recreation crew for putting out the picnic tables by the beach; it reminded her that summer was coming. Mayor Shafer attended the Borough Conference of Mayors last week and gave a brief report on the meeting. Issues addressed were PERS, roads, and water quality. Citizen~' Comments .~ Bruce Sieminski saiJ the city should look at taking a 1ca~e option on the buildings in the city, such as the new electrical shop/office. It was a good mechanism to look at. Council and administration response to citizens' comments Dunham and Lorenz thought Sieminski had a good point. Rxecutive Sessions Motion (ThomaslLorenz) Go into executive session to discuss strategies for the negotiation of a quarry rock sales contract, in accordance with Seward City Code 2.1 0.030 (B)(4), and give direction to the city manager. Cil'l (JjSe-ww',I, Alaska March 28, 2006 Motion Passed Ci(V Council Minutes Volume]7, FaKel17 Unanimous A conflict existed for council member Steve Schafer. He exited the meeting. Went into executive session at 9:57 p.m. Came out of executive session at 10:15 p.m. Council took a 5 minute recess. Motion (ThomaslLorenz) Went into executive session at 10:20 p.m. Came out of executive session at 10:59 p.m. Motion passed Adjournment The meeting was adjourlH:d at 10:59 p.m. '.-..__('_1' i' -'t-:, vL Jean Lewis City Clerk ~",.....\ .,' J~.>, " . ",' ". (City Seal) Go into executive session to discuss matters that the knowledge of which would clearly have an adverse impact on finances of the city in regards to the LOll~- Term Care Facility, in accordance with Seward City Code 2.10.030 (B)(1) and give direction to the city manager. Unanimous "f'ewc7L Vanta Shafer Mayor --dl,+/ City a/Seward, Alaska March 30, 2006 Call to Order City ('ouJlcilMil1wes Va/ume 37. PaKel 18 The March 30, 2006, special meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Police ChiefClemolls led the pledge of allegianctl to the flag. RollCall There were present: Vanta Shafer presiding, and WillanJ Dunham Robert Thomas Steven Schafer Dorene Lorenz Bob Valdatta Jean Bardarson comprising a quorum of the Council; and Clark Corbridge, City Manager Cheryl Brooking, City AUomey Jean Lewis, City Clerk Johanna Dollcrhide, Assistant City Clerk Absent - None Mayor Shafer reassured the audiL:nce and public that the council's wishes tonight were not to tcrminale the city manager. A council memher had a concern because at the March 13,2006 council meeting, the council had only fifteen minutes to review the city manager's evaluation due to time cunstraints. According to code, to call an executive session, specific wording must used. The mayor understood that this spt:cial rncding had created some havoc within the community, and wanted the meeting to run smoothly and calmly Citizens' comments on any subject except those items scheduled for puhlic hearing. Melody Moline, stated she took commitment anJ Juty very seriously. The council's commitment and purpose was to serve the public and enforce public policy. Moline reminded the council the job they were elected to perfonll, which was to do what was best for the community without any special interests. The council's actions and attacks at the March 28, 2006 council meeting appalled Moline. Voting was a privilege and a duty. As a City of Seward employee, Moline gave her support for the city manager. Karen Corrigan, reminded council that Corbridge has had only two less than avcrage evaluations and stated some questionable stipulations she found on his most recent evaluation. She disagreed with scvcral points of his recent evaluation, such as the city manager listened to his City ()fSeward. Alaska City Council Minutes March 3(). 2006 Volume 37. Pagel 19 employees too much, was not accessible enough to council members and needed to "clean house." She regretted voting for some of the council memhers after the recent attacks made on the city manager. John Moline. thanked the city manager for his diligence, proper work actions and ethics. Moline recalled the recent correspondence between Mr. Corbridge and the Alaska Sealife Center and claimed Corbridge's professionalism had been taken advantage of. Moline stated the city manager was doing his job. lIe should be kept to look out for best interests of the council, staff and community; and not the few who appeared to have special interests. Linda Amberg, stated she had heen through the ineffective evaluation process for appointed positions and the process was inferior and unfair. Amberg said it was refreshing to see a city manager who truly looked out for the best interests of the city. She appreciated his honesty, professionalism, and integrity. Problems with Mr. Corbridge's performance should be addressed and clearly defined. The eity manager should have the council's support and should not be publicly chastised and have his job threatened. She believed Seward had a good manager and a good council. With good direction and working relationships, a lot more could be accomplished. Kim Kowalski-Rogers, had worked with Corbridge directly for the last year and found him to be an honest person who loved Seward and had its best interest in miml. His position should not be in question. Wade Roberts, had dealt with Corbridge for the last year and felt hl: was very good to deal with in a timely fashion. Roberts there were some city employees that could lIse some discipline, but felt the city manager was fine. Sharyl Seese. was in support of the city manager. She felt he had done a really good joh, even though they had not always agreed on things in the past, Seese said previous city manager's had done nothing for Seward compared to Corhridge. Marsha Vincent, stated her support for the city manager. She was appalled at city council's treatment spewed upon to city employees. Vincent thought the people she voted for would have more consideration and professionalism than to partake in this type of behavior. Corbridge was keeping up his end of his contract. His qualities and ethics had not wavered whatsoever within the past year. He had the highest regard and expectations uf his employees. She resented the implication from a council member that the employees of the City ofSewmd were "dogs." Sarah Spanos, stated it was refreshing to see the entire hallway outside the council chambers filled with city employees and citizens in support of the city manager. Spanos addressed the issue of the city manager being too unavailable. She clari1ied that Corbridge wasn't unavailable, but that he did not sit around waiting [or people to drop in his o11icl: at a moments notice. Spanos scheduled thl,; city manager's appointments and felt she was timely in getting people in to meet with Corbridge. She commended the city manager [or his leadership and integrity. Spanos wished city employee Nanci Richey a Happy Birthday. City ()fSeward. Alaska nZv Council Minutes March lO, 2006 Volume 37, Pagf'l2() Bruce Sieminski, said there was still fill in the southeast comer of the Small Boat Harbor from past dredging. The fill should not still be there and the city should not be responsibk lor it. The problem should be taken care of. Approval of Agenda Motion (SchaferNaldatta) Approve the Agenda. Motion Failed Yes; No: Valdatta, Schafer Lorenz, Bardarsoll, Dunham, Thomas, Mayor Shafer Adjournment The meeting was adjourned at 7:55 p.m. _i, (( ,'- Jean:Lewi"s CityClerk I I ,{ (1 , 1(tt~ 1l~~ Vaota Shafer Mayor (City Seal) ~,\, , alJ,~ ,.'i' ",-..--: ~',. ~....,. "'<- "'!........ .... . " ~.. " '. ......,.. " ,~. ,..-:' ',....;..r.POi''i~... ,( -~ ~ ,. .,.~ ' >' ~ :", ....<-~ .i'~.'. <., ";,. :.; :' -- \?\ ~.. .., . . "" ..". (":I":"" ':,L . ." .--. : QIi:.;I:' : €I~: : ~ -. ::; -; ~. - .::: ~ t.t')..vG-: <') " ... ~ ,,'\....~'~1 '\~~.-;'.,'?".~ ~"l~z..,...:'...l"'t"".. ~ ..~ , ,... ~. ,.. .. 0'';; \H. .- ~'I: i ;-...~.~1. ,.,.'u:;u:..i.... City of Seward, Alaska April J 0, 2006 City Council Minutes Volume 37, Paf<eJ 2 J Call to order The Aprill 0, 2006, regular meeting of the Seward City Council was called to order at 7 :30 p.m. by Mayor Vanta Shafer. Opening ceremony Sergeant Valadez led the pledge of allegiance to the flag. Roll call There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson Dorene Lorenz Steve Schafer Robert Thomas comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Absent - None Special orders, presentations and reports Proclamations and Awards A proclamation for Sexual Assault Awareness Month was read and accepted by Marianna Keil of Seaview Community Services. Congratulations and certificates of award were given to the 2005-2006 Seward High School Basketball Cheerleaders for their first place finish at State. City Manager's Report. City Manager Clark Corbridge gave an update and timeline on the harbor project, and explained the city of Sitka was having similar problems with the Corps of Engineers harbor wave issue. The cost of repair in Seward would be around $3 million dollars. SB 728 included money for Sitka's repairs, and Seward needed to attach its repairs to that bill. He spoke of conversations with federal lobbyist Brad Gilman on issues with funding requests for the Seward Marine Center dock and the "ferry dock" appropriation language, and D.O.T. Gilman thought a decision would have to be made, either for the Seward Marine Center dock, or fixing the wave issue in the harbor, so strategies were being discussed. 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Sll pUll I :lql ld:lJJll 01 :lSllqJlTId All:ldOld AUllV UO!lllAIllS ;:lql lUOlJ l;:lJJO l;:llUnoJ B P;:lA!;:lJ;:ll pllq Al!J ;:lq,l ';:lSllqJlTIa PUllI AUllV UO!lllAlllS <"( ';:lSB;:l1 SPOOJB;:lS lBIOd ;:lql ql!M S;:lnSS! 8u!pu;:ld uo ;:llllpdn Ull ;:lAB8 ;:l8p~qlOJ 'SPOOJB;:lS lBIOd <"( znaJJvd 'LE aumZOA sajnu!J'V l!:Juno:J NO 900Z 'Oll!.JdV VJfSVW 'p.JvMaS fo NO City of Seward, Alaska April 10,2006 City Council Minutes Volume 37, Page123 Jim Pruitt, read a note from the Coast Guard stating the existing fendering systems were inadequate and there was too much tidal surge. You could not tie a boat up at the dockside facility across the bay. DJ Whitman, thought the city council and city manager should sit down and re-examine their priority list. He thought some of the items on the list should not be on there. Whitman thought the council should direct the city manager to attend to business. He was upset they had spent 18 months waiting for their maintenance and operating agreement, and still did not have it. Approval of Agenda and Consent Agenda Motion (Thomas/Lorenz) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Non-objection to a new restaurant eating place public convenience liquor license for Voly's Bistro. The City Manager's priority list spreadsheet as discussed and amended at the April 10, 2006 work session was adopted. The March 28, 2006 regular city council meeting minutes and the March 30, 2006 special meeting minutes were approved. Resolution 2006-38, authorizing the re-appropriation offunds for the purchase ofthe bucket truck previously approved and appropriated in Resolution 2005-48. Public hearings - None Unfinished business Items Postponed from Previous Agenda Resolution 2006-33, determining that it is in the public interest to waive the normal bid process per Seward City Code 6.10.130 and authorize the City Manager to enter into a lease agreement with Xerox for the purpose of leasing a public use copier in the Seward Community Library. Motion (Dunham/Lorenz) (motion previously made 3/28/06) Approve Resolution 2006-033 Corbridge had included a spreadsheet with quotes on similar leases and a comparison of businesses. The Library requested Xerox because of their excellent service in the past, the book feature, other Xerox equipment purchased, and previous experience with the service contract. 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Lorenz had heard at AML that some cities had advisory seats from sections of people living outside their area. She understood people did not have to vote, but could choose to if they wished. They could participate in the discussion. Lorenz proposed creating two positions and wished feedback. Thomas stated anyone could speak to the city council from any area already, and thought if people wanted to vote, there were simple solutions for that. They could either discuss the "A" word or move within the city limits. Motion Failed Yes: Lorenz No: Schafer, Valdatta, Thomas, Bardarson, Dunham, Mayor Schafer Motion (Thomas/Schafer) Allow the Alaska Sealife Center (ASLC) attorney to attend the joint work session on Aprilll, 2006 due to the urgent need of a joint scheduled work session tomorrow evening between the City and the Alaska Sealife Center (ASLC). Mayor Shafer stated that the city manager had challenged the attorney for the ASLC as having a conflict. She felt there was an urgent need to add this to the agenda. Mayor Shafer also notified the council that she had extensive talks with the city's attorney and was advised that the ethics board also ruled a conflict existed with the ASLC attorney. She feared the Sealife Center would not have a voice at the work session tomorrow. Thomas agreed and did not want to look like the city had an adversarial relationship with the Alaska Sealife Center. Lorenz did not see it as questioning anyone's integrity and felt ifthe ethics board stated there was a conflict, she was pretty sure a conflict existed. She acknowledged the fact there was no adversarial relationship now, but you never knew what would happen down the road. This threw up "red flags" for her. Dunham emphasized there was no specific ethics board review on this question. It was an opinion of an ethics board attorney. Motion Passed Yes: Dunham, Bardarson, Thomas, Valdatta, Schafer, Mayor Schafer Lorenz No: d!ll U )[OOl aq os 'Slal3UrnHU Al!O lualaJJ!p aaJql ql3nOJql uaaq p ,aq pallodal n!TIld 'lOJ palUOOApU lOU SUM H 'Va3: Ol pan!wqns aq Ol papaau uoquo!lddu uu 'SlaaU!l3U3:Jo SdlOJ aql wo.I] ApnlS Al!l!q!SuaJ U ql!M JIWS lOJ sa!uow ansmd Ol palUlS unwl!D PUlH WOlJ lanaI toOZ V 'dn luoq U aq Ol alqu aq Ol papaau Aaql P!US Aaqllnq sl!udall!aql uo plunD lSUOJ aql wo.I] Sl3U!lUl pOOl3 lOl3 'mnJd wIf 'alaM SUlaouoo IUluarnuol!Aua aql lUqM lal3uunw Al!J aql pun wosuu"M lalsuUlloqlUH pa)[su aH 'auo aAuq lOU P!P mlS Aaql 'plUA\lOJ lnd aq luawaall3u 028W aql palsanbal Ipunoo Al!O aqllaqwaoaa U! palUls 'uuwlIqA\. fa SlUaWWOJ .suazm:::> 'uayo alOm pasn l3u!aq s,dnI puu 'laY!MS l3UOIU sasuaI l3U!AOm uo suwoql ql!M paall3u Jajuqs JOAUW 'ssaoou PUOl ql!M lS!SSU PlnoM S!ql 'SpUOl puu SUO!S!A!pqns JO l3UmUld JO luawaAom aql apull3dn Ol Hd)[ aql Ol passud uoqnlos<u U l3Umal3 ql!M pa)[SUl alaM Aaql puu 'aAquUlloJU! 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IUlUamUOl!Aua aql ql!M op Ol l3U!q}A:uu puq lUaWaall3u '3uqulado puu aouUualU!UW aql )[U!qllou P!P aH 'l3uqaamlxau aqllu asuaI spooJuaS lUlod aql puu lUawaall3U l3uqulado puu aoUUUalU!Um Y!Id!qs aql aas ol paluUM OSIU suwoqj, 'pOOl3 os papunos l! asnuoaq U! lql3nolq nuam sAOA JO saldwus paluUM zua101 'walqOld U SUM lamoH Ol uoqullodsuulllnq 'Al!pOmWOo U SUM PAUll3 s, plUMas lno punoJ OSIU zualO1 'saluqM AUll3 aql JO Ulnlal aqllOJ S!ql op Plnoo Al!O aql sduqlad lql3noql aqs 'Spl!qalOqs aql JO UlTIlal aql JO luaAa ap!M-Al!O U apuwlawoH paoqou zuaJo'l 'malqOld alodl3uu l!aql ql!M aomo lSOd aqllS!SSU pUU 'l3uqaawlxau aqllu Y!ld!qs aqllOJ lUaWaall3u l3uqulado puu aoUUUalU!Um aql qllOJ l3u!lq Al!O aql palsanbal JajuqJS slUaWWOJ HJuno:::> 900Z qOlUW lOJ SIU!OUUU!d IUl!dsOH s}JodaH puu swan IUUOnUWJOjUI 9na:3Vd 'LE aUIn/oA sainuIYv l!;)unOJ NO 900[ '0 [ l!.J.dV VlfSVfV 'p.J.vMasfo NO City of Seward, Alaska April 10, 2006 City Council Minutes Volume 37, Pa~e127 to D.C. himself, and was told there was money available. Ketchikan was getting all the opportunities that the city was not pursuing. Pruitt stressed the need for money and grants for the north dock and the shiplift. He was unhappy with all the missed opportunities over the years. Kevin Clark, in response to seeking advisory positions, stated Port and Commerce Advisory Board were made up of people from outside the city limits. He thought there already was a mechanism in place for people to be heard. He informed there were city-owned parking areas that did not cost. Clark thought all parking lots should have the same fees. Margaret Anderson wanted people outside the city limits to be annexed ifthey wanted to be on an advisory seat. She thought the parking fees should be done during the budget process. Anderson also sympathized with Pruitt and his frustration with the M&O agreement. She thought the city needed to do all they could for economic development. She also thought the ASLC was a marriage that could not afford to end in divorce. Anderson read a letter that she was putting in the paper. She had gotten a copy of the meeting minutes for Washington's Army and emphasized that many agencies followed the rules from the beginning, and there were many meetings. Out of all of those it was recommended the street be vacated. Anderson noted it would take months to finish this lawsuit and everyones' legal resources would be used to defend it. She thought it was a no-win battle and could put the project in jeopardy. Council and administration response to citizens' comments Lorenz stated it was her experience that the federal agencies would stay on top of the difficult environmental process at the shipyard, and the economic loss would be staggering if we lost the shipyard across the bay. Adjournment The meeting was adjourned at 9: 1 0 p.m. ^~ -<: '/l }, XI ltrfr.? Ci Clerk - / j1!~~ Vanta Shafer Mayor 1-lcp/~ 'l."UIII,,,, (City ~~ Of' SC7v!"",,, ~fIt, ~ ..........~.L\.." :- c} ...o~i'O~~.,:.:r.v'" 1- :: ..' G . "'I,........ .. to...~ ,~.. ~ Ii. : ~ ........ '" . .. ~ . . . .. . SEAL : - :0: :0_ : : : : ~ \ -.- :: .. 'l.I\ ",:.: '"" ~"'~A,/! '1~",.". ~.: ~~..,~.~.....11..... ~~l' -w,...l: OF p.~,." '#tn..."", City of Seward, Alaska April 24, 2006 City Council Minutes Volume 37, Pag-e128 Call to Order The April 24, 2006, regular meeting ofthe Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Police Lieutenant Tiner led the pledge of allegiance to the flag. Roll Call There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson Dorene Lorenz Steve Schafer Robert Thomas comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Johanna Dollerhide, Assistant City Clerk Cheryl Brooking, City Attorney Absent - None Special Orders, Presentations and Reports Proclamations and Awards- Proclamations for Super Saturday and Terry's Tires Bike Rodeo were read. A proclamation for National Historic Preservation Month for 2006 was read. A memoriam for Irv Campbell was read. A plaque was presented to Michaela Walker-Hettinger for excellent leadership on the Historic Preservation Commission. Borough Assembly Report. Borough Assembly Representative Ron Long stated at the April 18, 2006 meeting, the Assembly passed an annual resolution for low contribution school funding. A discussion was started and postponed on decreasing the motor vehicle tax by 15 percent. The draft budget from administration was introduced at the April 18, 2006 meeting. The Assembly was looking at lowering the proposed mill rate. More budget items would be discussed during the May 2, 2006 meeting in Seward. 'SPUllUO:l 'suo!lnIOS;}l 'S;}:lUBU!P10 P;}SOdOld ~U!pnpU! Sl;}HUW IU1;}U;}~ uo UO!lUllS!U!WPU ql!M ){lOM Ol p;}nU!lUO:l S,A;}UlOHU ;}ql P;}lUlS ~uPloo.lg IA.laq;::> AaU.lOnV AlD 'l.IodalJ. 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S..Ia~8U8W An;::> 6ZIa3vd 'if alUn[oA sa,nu!J'Y l!:Juno:J N!:J 900Z 'PZ l!.IdV VJ/sv/V 'p.lVMasJo N!:J City of Seward, Alaska April 24. 2006 City Council Minutes Volume 37. Page130 administrative matters, employment issues, responding to litigation measures on the vacation of Washington Street, and the small boat harbor expansion project. Chamber of Commerce Report. Debra Carter stated the RFP for booth improvements was published and the closing date was approaching. Chamber Director Laura Cloward returned from the Fairbanks Outdoor Show where many guides were distributed. The Chamber supported the activities associated with fish restoration. The Board of Directors renewed its stand against the cruise initiative that suggested the state tax cruise ships. In honor of Armed Services Day, the Chamber was sponsoring the Military Appreciation Barbeque and asked council and staffto help out on May 20, 2006. Seward Planning and Zoning Report. Commissioner Margaret Anderson stated on April 4, 2006, the Planning and Zoning Commission approved the recommendation for the SAAMS/tidelands lease that was before the council tonight. Anderson listed the amendments added by the commission. Other Reports, Announcements and Presentations-None A presentation on the cruise ship initiative was given by Gershon Cohen. A response to the cruise ship initiative was given by Paul Carter. Use of middle school for alternative education programs in Seward by Shannon Atkinson. Information was given on the Sewage Lagoon Treatment Facility by Public Works Director W.C. Casey. Motion (Schafer/Thomas) Pull Item 4.G (4), City's powerpoint presentation answering public requests about the contracts and terms of agreement with the Alaska SeaLife Center. Motion Passed Unanimous Citizen's Comments Betsy Kellar said her life had been in turmoil with the recent fighting between the City of Seward and the Alaska SeaLife Center. If she was a council member, she would ask why the city staff was getting so politically involved. Kellar felt it was important for city employees to be impartial and to provide good customer service. Susan Swiderski spoke regarding the banner discussion item on the agenda tonight. The Downtown Association had been putting up banners on the light posts to decorate the downtown/4th Avenue area. The banners of discussion tonight were less expensive and lasted longer. Swiderski asked for assistance with help in purchasing half of the banners every other year, help to get the 'w'd IZ:6lU p~WnS~lJ!:>UnO;) 'w'd n:6 p~SS~:>~l Ipuno;) '~snll:> S!l[llOJ ~l!Un Ol SU~Z!l!:> ~l[l lOJ p~ijm ~l[S 'SijlllJ pUll Sl~UU1lq ~l[l dn lnd Ol Al!:> ~l[lW01J dpl[ lOJ p~:>[Sll q;mq.lfl AqlO.loa 'lI[l3!UOl plllMlOJ lu~w~~mll S!l[l ~AOW OlJ!:>uno:> ~l[l p~ijm ~H 'PlllAd!l[s ~l[l iju!ssn:>s!p J!:>uno:> ~l[l ~lOpq pOOlS ~l[ Oijll S:>[~~M OMl P!llS ullwHqA\. fa 'ijunzznd ~q Ol plllM~S U! un~Allll l!~l[llI~s lOU Plno:> Al!;) ~qllllql punoJ ~H ':>[:>opAlG s,d!l[S pl1lM~S l[l!M lu~w~~mll iju9ll1~do pUll ~:>Ullu~lU!llW pUll U!PAllll ~l[l uo ~:>[ods mn.ld W!f 'pl1lM~S U! W~lSAS J!llll InJss~:>:>ns lll~ij Ol :>[lOM Plnol[s AlP ~l[lll[ijnoql ~H 'U09ll110dsUllll pUll ~Jn JO Al!I1lllb S, plllM~S OllUllllOdw! ~l~M sJ!llll 'pl1lM~S U! 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Item C6, discussion and direction on the SAAMS lease amendment. The following was pulled from the agenda: Resolution 2006-042. entering into a Fifth Amendment to the Agreement for the financing, lease, construction, operation and maintenance of the Alaska Sealife Center between the city and Seward Association for the Advancement of Marine Science to lease a portion of the Alaska Tidelands survey 174, shown as attached exhibit dated October 20,1998, located south and seaward of city owned tract 2A, water front tract, which is currently leased by SAAMS. Item 14a, go into executive session to negotiate site acquisition contract for the Long-Term Care Facility. This item was rescheduled to a special meeting on Monday, May 1, 2006 at 7:00 p.m. The following items were removed from the consent agenda and placed on the regular agenda: Approval of the April 1 0, 2006 regular city council meeting minutes. Resolution 2006-040. amending the participation agreement with the Public Employees Retirement System (PERS), to exclude seasonal employees and the Chief of Police from participation. The clerk read the following approved consent agenda items: Resolution 2006-041. appropriating $165,150 to Providence Seward Medical and Care Center for the purchase of capital equipment. Resolution 2006-043, approving the City of Seward's Calendar Year 2006 Revised State Legislature Priorities to add Alutiq Pride Shellfish Hatchery. Resolution 2006-044, supporting the "Save Our Past, Secure Our Future" as the Historic Preservation Commission Project for National Historic Preservation Month during the month of May 2006. Resolution 2006-046, accepting a grant from the office ofthe Governor ofthe State of Alaska (pallnd) 'SJ\f"iVS Aq l3a!lBal .(UUa.URa S! lIa!IIA'" 'JaBJJ JUOJJ JaJB....... 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JaJua OJ Ja~BUBW AlP aqJ ~U!Z!JOqJDB 'spunJ JUBJ~ aqJ JOJ BlIsBIY JO aJBJS aqJ qJ!M JuaWaaJ~B uu OJU! JaJua OJ Ja~BUBW AlP aqJ ~U!ZpoqJnB 'AJaqJJBH qSYllaqs ap!Jd nb!JnlY aquo JJoddns aqJ JOJ 900Z 'PZ l!.JdV VJ/sv/V 'P.JvMaS fo N!J Ena:lvcf 'Lf aUJn/oA salnuifl{ /FJUno:J N!J City of Seward, Alaska April 24, 2006 City Council Minutes Volume 37, PaRe134 Unfinished Business - None New Business Resolutions Resolution 2006-040. amending the participation agreement with the Public Employees Retirement System (PERS), to exclude seasonal employees and the Chief of Police from participation. Corbridge said Police Chief Tom Clemons had already retired out ofthe PERS system. The city needed to pass this resolution in order for the Chief to remain employed with the city. He recommended approval. Dunham wanted to know what would happen to the next Police Chief, ifthis would create a problem with the new amendments and changes with PERS. Dunham was concerned with the changes being made with PERS for future endeavors. Corbridge understood that this agreement would be offered with the current Police Chief. When the city hired a new Police Chief, the employment agreement would be under the existing system, including PERS. Motion (Lorenz/Schafer) Approve Resolution 2006-40 Motion Passed Unanimous Resolution 2006-045. authorizing the city manager to enter into an agreement with Tryck Nyman Hayes, Incorporated ("TNH") for change order #4 to the east harbor expansion, inner harbor phase I contract for an amount not to exceed ($362,108.00) and appropriating funds. Corbridge said Tryck Nyman Hayes had been involved in the harbor expansion from the beginning of this project. This resolution would allow Tryck Nyman Hayes to continue this involvement and supervise Phase II ofthe project. The quality of work and continuity provided by Tryck Nyman Hayes prompted administration to recommend this resolution. Motion (LorenzlBardarson) Approve Resolution 2006-045 In response to questions by Valdatta, Corbridge said this was not put out for competitive bid. It was part of an existing contract with Tryck Nyman Hayes. In terms of liability, damaged floats would be the same as the existing floats. Dunham was concerned as this was the third time a resolution like this had come before the council for this project. He wondered ifthe city was getting the best deal for their dollar. Dunham wanted to know why wasn't the city comparing the cost with other companies, and ifthe Harbor had money in their fund to handle this cost. Corbridge said this cost would be part ofthe money that the city was bonding, not an amount that was currently in the harbor account. 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He felt it would be a good public service. Schafer offered the idea of the Chamber of Commerce forming a work party to help paint the paw prints on the banners. He wanted an established lease procedure implemented. Regarding the cruise ship initiative, Schafer felt the city should be careful with what they do with their cruise ship industry. Bardarson asked ifthe City Manager looked at the Salvation Army property. Corbridge said because the City of Seward was a governmental entity, it would be much more expensive if the city was involved with the exploration ofthe underground tank due to environmental laws. Bardarson thought grooming the Third Avenue alleys was a good idea. Lorenz agreed the alleys needed grooming before the parking on Third Avenue was closed. Lorenz noted an article the AML Touchdown newsletter about the Sirolli Institute and thought Seward should to get involved in some kind of economic development model similar to this. Thomas said he had received many complaints from people that the city manager was inaccessible. He found it hard to believe the city would restrict the sale of its used travelift anywhere in the state of Alaska and wanted staff to deal with the company to find out how this restriction ended up in the contract. Thomas was unsatisfied with the public works director's presentation regarding the navy to dumping in Seward. It should be a simple decision, since the Navy would pay the city to dump their sewage. Thomas would like an update with the A VTEC Fire Training Facility. Valdatta wanted to nominate Suneel and Icicle Seafoods for Governor Murkowski's Exporter of the Year Award to be given May 25,2006 at the 19th annual Export Alaska Banquet. The Alaska W orId Trade Center was also looking for sponsors for the banquet and he thought the city should help out. Dunham thanked the Clerk's office for the Campbell memoriam. Last Wednesday, Commissioner Bill Noll was in town with pipeline representatives. Dunham handed out a draft resolution in support of an Alaska Petroleum Tax. He requested this be put on the next meeting agenda as a discussion item. Dunham wanted to know ifthere was anyway to get a model project in town on coal gasification. He would like the city staff to look at installing a light alongside the Senior Center building. Dunham would like to have a report on the recent power outages. He appreciated Tim McDonald's comments on the bike paths, Dunham said the city was guaranteed bike paths to Mile 8. He wanted to know the cost of grievances for the city. JU<lWUJRofpy ;:)UON - SJU<lWWOJ ,SU<lZHP OJ <lsuods<lJ UOHBJJS!U!WPB pUB IPURO;) ';:)mlU;:)A ss;:)u!snq S!ql ql!M P;:)AIOAU! lOU SUM SU;:)A;:)lS p;:)g:!JUP ;:)qU;):JW pun 'mo.L ;:)U!lUW SWVVS ;:)ql ql!M P;:)AIOAU! 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SUM P1UM;:)S PlUS l;:)JUqS lOAUW 'lS!I S!ql uo p;:)pnpu! ;:)q Ol P;:);:)u lOU P!P s;:)suq:JJnd ;:)P!q;:)A 1O l!pnU AlP ;:)ql su q:Jns sl:);:)fOJd ~u!d;:);:)~;:)snoq lJ;:)J l;:)JUqS 'U!U~U lS!I Al!lO!ld s, ;:)~P!lqlOJ ;:);:)s Ol P;:)~su J<lJBqS JOAB1\! L'iFJ~Vd 'Lf aUJnfOA samU!J1{ [!:Juno:J N!:J 900Z 'pz [!.LdV VJfSVW 'p.LVMasJo N!:J City of Seward, Alaska April 24, 2006 The meeting was adjourned at 11 :00 p.m. , ~ ' ~:C.2~ Jean'1..ewis City Clerk . . ,,1IIIUO, (City Seal) ""'01:: ~r::...~ .r."", ,..... I V'- :"~":," ~, ....~. ..t-:;t ........ ";,~ ~".... ~ i::~ .' ,'. ,) ...~ $' c} ....b?-i'O~r...:,jJ ~:. ~..;i:J ~o...-:. : !-...: --- ',-: .. . S"r.'II\T :0'. :; .: -~.~~t.;U,.J: = ':" : ~~.-i1~ : tJI ':.~--- :t: ~ ~q,l:"'. ~ 1.1~~""E 1 \?.,'o":.~~ '4\.. .........&... ~.'. '<.~ ,.... Q!Ir h,,\..r ,1' -"."...... ,I"'" r. -,"'\, ~I'"rttlt~~l~ City Council Minutes Volume 37, Pag-e138 L~~~ Vanta Shafer Mayor City of Seward , Alaska May 1, 2006 City Council Minutes Volume 37, PagB139 Call to Order The May I, 2006 special meeting of the Seward City Council was called to order at 7:00p.m. by Vice-Mayor Willard Dunham. Opening Ceremony Council member Steve Schafer led the pledge of allegiance to the flag. Roll Call There were present: Vice-Mayor Willard Dunham, presiding and Dorene Lorenz Bob Valdatta Steve Schafer Jean Bardarson Robert Thomas comprising a quorum of the Council; and Clark Corbridge, City Manager Johanna Dollerhide, Acting City Clerk Absent - Mayor Vanta Shafer Citizens' comments on any subject except those items scheduled for public hearing. Kay Strobel spoke regarding the possible properties for the Long Term Care Facility. Strobel felt the property belonging to Steve Schafer was the best option. She felt confused why this issue was being discussed in an executive session and not in the public. Strobel felt now was the time to make a decision for the community years down the road. Approval of Agenda Motion (Thomas/Bardarson) Approval of Agenda Motion Passed Unanimous Executive Sessions Corbridge felt this issue should discussed in an executive session due to city attorney opinions that this matter had an immediate effect on finances of the city. Gordon Tans, an attorney well versed with the State's Open Meetings Act, advised Corbridge that the knowledge to which the public would have access to could have an immediate effect on the community if this issue was not discussed in an executive session. Tans recommended it be recorded in the minutes the reason for executive session and would not recommend not catering to any contrary opinion. lOAUW-:Kl!A WUquna plumM ~0!g1lT~ "'...,uus..", ,; J>~~\'If :nO.iJ .... A..<,J:....>~ .,-;'1;':,;'" '..(J.-~. ~~ '1.. ". . .....,.. 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UB 3ABq PlnoM qO!qM uo UO!SP3P 3ql 'Al!IPB.... 3.1B:) W.l3.L ~UO'l 3ql .I0j S3l!S 3AHBU.l3nB ssnos!p Ol UO!SS3S 3AHno3x3 OlU! on (ZU3.10'l/UOS.lBP.lBa:) uOHoW oUOnOlli al[l U! paWls AHPHdxa aq lsnw uo!ssas aAgnoaxa OlU! o~ Ol uosual al[llul[l paa~u laJul[os OUo!ssas aAgnoaxa UB pal!nbal S!l[llUl[lluawaluls s,la~uuuw AlP al[l paldaoou urnquna 900l '[ ({vw VJ/svW 'p.lVM.aS fo N!:] OJ?F~fvd 'L[ aUJn/oA SalnU!W l!:Juno:J N!:] City of Seward, Alaska May 8, 2006 City Council Minutes Volume 37, Page 141 Call to Order The May 8, 2006, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Council member Steve Schafer led the pledge of allegiance to the flag. Roll Call There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Jean Bardarson Dorene Lorenz Steve Schafer Robert Thomas comprising a quorum of the Council; and Kris Erchinger, Acting City Manager Johanna Dollerhide, Acting City Clerk Brad Meyen, City Attorney Absent - None Special orders, presentations and reports Proclamations and Awards- A proclamation was read for Older Americans Month. A proclamation was read for Military Appreciation Day. Amy Collman was given a certificate of congratulations for receiving the First Lady Award. The Congregation of St. Peter's Episcopal Church was acknowledged as recipients of the Seward Historic Preservation Award. The 2006 Student and Adult Exchange participants were introduced by Sister City Coordinator Debbie Bond. Student participants Corbin Hohl, Travis Hoogland, Brianna Hutchison, Megan O'Leary and Adult Participants Laura Beck and Jennifer Carr introduced themselves to the Council. Borough Assembly Report. Borough Assembly Representative Ron Long was not present. 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Pautz spoke of declining numbers, class size, expenses contributing to the declination of school programs, rising costs, future school funding, local efforts by the Kenai Peninsula Borough, and other issues that pertained to the future of Seward's school system. Marvin Tapsfield gave a presentation on the old Seward Middle School. Tapsfield gave a brief summary of his self-funded education non-profit business, Alaska Science Learning Laboratories, and updated the council on his intentions for the acquisition or lease ofthe old middle school. Tapsfield felt the old middle school should be saved, not only for his business, but for the community. Marlin Atkinson, board member of the Alaska Science Learning Laboratories and PTSA president, spoke in support of saving the old middle school. Rick Blythe, another board member, spoke on the economic impact of the middle school. Blythe asked for a work session to further discuss this topic. Kenai Peninsula Borough representatives Tim Navarre and Rob Robson responded to the presentations on the old middle school. On two different occasions, the borough toured the old middle school and tried to find solutions to the physical problems with the building. The condition of the building and the high cost of the maintenance of the facility were major concerns to the Borough. Council recessed at 9:00 p.m. Council resumed at 9:10 p.m. Citizens' comments on any subject except those items scheduled for public hearing. Dave Doughty, asked about the sign ordinance and if the council would make any special considerations with the road conditions going on right now. Doughty also asked about the upcoming two-hour parking on Third Avenue and wanted to know when that was going to happen. Sandy Wassilie, gave a brief School Board report. Wassilie spoke on the funding with the State Legislature, area cost differentials, wellness policies, positions lost, and declining enrollments. Kay Strobel, expressed concern over the new Long Term Care Facility Center. Strobel felt someone had dropped the ball on this project and she hoped the process would move faster. Debra Hafemeister, spoke regarding a recent article in the newspaper about Alaska SeaLife Center funds written by the Mayor. She would like some clarification on the money that was supposed to be allocated to the city and not the SeaLife Center. Hafemeister wanted to know when the city manager was going to receive the training council had spoken of earlier. She requested council ask the city manager why the leases were not completed instead of instructing him to "get it done." Sue Kaanta, thanked the council in advance for supporting the concept of Mariner's Memorial. ,,"~!.10!.1d do.L S,ttJ(SttIY.. u;upUqJ a.1ttpap Ol.10U.1aAO~ aql pUtt a.10lttIS!~a'l ttJ(SttlY aql ~U!~IUOOJUa '9S0-900Z uonolosa"H ".1oq.1ttH lttOH IIttwS aql .1oJ Itt!.1owaW S.!aupttW aql JO ldaJuoJ aql ~un.1oddos '6tO-900Z uonolosa"H "paAo.1ddtt a.1a1\\ SalOu!w ~unaaw IpUOOJ AlP .1ttlo~a.1 900, 'or U.1dy aq.L :SW;)l! upu;)8u lU;)SUOO P;)A01ddu 8u!MOnOJ ;)ql PU;)l :>J:1;)IO ;)q.L ,."IooqoS ;)IPP!W ;)ql uo UO!lO;)l!Q 8u!:>J:;);)S"Jo PU;)lSU! ,:IOOl.[OS ;)IPP!W ;)ql UO UO!SS;)S :>J:101\\ 13 ;)Inp;)qos" 01 'EH W;)H ;)8uuq;) :upu;)8u ;)ql 01 P;)PPU SUM 8U!MOnOJ ;)q.L SOOW!uttuIl passttd uonow ttpua~y lUaSUO;) pUll llpua~y JO IttAO.1ddy (WllquOa/SttWoq.L) uonow llpua~y lUaSUO;) pUllllpua~y JO IttAO.1ddy 'P1UM;)S U! sl{npu 8unOA JO u09uonp;) lOJ S;)!l!unllOddo ;)lOW ;)P!A01d PInoM H 'Iooqos ;)IPP!W PIO ;)ql10J uUId po08 13 puq ppg:sdu.L U!AlUW lq8noql 'ZnOlS qll.lttS 'U! ll1ld 8uqul ;)q PInoqs AlP ;)ql 8u!ql;)WOS SUM s!qllPJ p1uqqnH 'sU09U1U;)S;)ld Iooqos ;)IPP!W ;)ql uo dn p;)MOnOJ 'P.lttqqoH llPUOQ"H 'l;);)llS uol8U!qSU1\\Jo U09UOUA ;)ql UO ;)lOA 011;)810U P!P s, U;)Z9P P;)lU!oddus!p SUM;)H 'lO;)fOld S!q18u!nsmd ;)I!qM ;);)A;)I ;)ql uo snooJ 01 I!ounoo ;)ql p;)8m puu pooq10qq8!;)u ;)ql JO Al~;)lU! ;)qllu :>J:ooI 01 P!US puuI800H '~mOUd ;)lU;) um.L 8uo'1 ;)ql10J P;)M;)!M18u!;)q All;)dOld ;)ql UO P;)lU;)UlWOO 'PUllI~OOH allla 'upu;)8u sJq8!UOl uo S:>J:Oilll dn-:>J:o!d S,lU;)Wll1ld;)Q ;)l!d ;)quo Al!Iu8tl.IJ ;)ql P;)u09s;)nb 'uttwnqA\ fa 'PlUM;)S U! 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P;)q!lOS;)P 'J(JO.lqJS ulllA.L \7\71 a:Jvd 'LE aUJ.n/oA salnU!N l!:Juno:J tCt!:J 900l '8 .tvN VJ/sv/V 'p.1VMaS fo tCt!:J City of Seward, Alaska May 8, 2006 City Council Minutes Volume 37, Pa?;e 145 Public Hearings Resolutions requiring a Public Hearing Resolution 2006-042. entering into a fifth amendment to the agreement for the financing lease, construction, operation and maintenance of the Alaska Sealife Center between the City and Seward Association for the Advancement of Marine Science to lease a portion of the Alaska Tidelands Survey 174, shown as attached exhibit dated October 20, 1998, located south and seaward of city owned Tract 2A, Water front Tract, which is currently leased by SAAMS. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Erchinger stated the official agreement was before the council tonight, both in official form and red-line form for the council to review the changes the city and SAAMS had both agreed upon. Erchinger informed the council on some of the changes that were before the council tonight. The rental rate would be subject to change based on the consumer price index. There would be no sales occurring on the floating dock and the city would not receive passenger fees per the direction ofthe city council. SAAMS and Alaska Northern Outfitters would make a reasonable effort to allow other vessels to use the dock. Gary Sommerfeld, represented the owners of Major Marine Tours and expressed his confusion on the lease before the council tonight. He wondered whether the lease should be considered in the first place. Major Marine Tours greatly appreciated the Alaska SeaLife Center. Sommerfeld said it was important to remember that the SeaLife Center was funded by federal grants, federal and state funds, and private donations including from other tour boat companies. He felt it was wrong for this institution to compete with private enterprise. Sommerfeld thought the council should deny the Center's request to lease the tidelands. Jeremiah Campbell, spoke in favor of Resolution 2006-42. Since the Planning and Zoning Commission meeting on April 4, 2006, much of what was initially disagreed upon had been corrected. Campbell believed council had a finished product before them and encouraged them to adopt this resolution. If the lease was approved, any other commercial operator who was willing to abide by the same insurance required of Alaska Northern Outfitters would not be denied access to the dock. He commended Erchinger and Corbridge for expressing their due diligence during this process. Trevor McCabe, partner in Alaska Northern Outfitters, felt the marketing part of this agreement was not that different compared to other agreements with Kenai Fjords Tours and other companies. The only difference was the dock. He supported the resolution before the council. Tylan Schrock, stated the SeaLife Center was a private corporation and operating in a competitive market. Profits gained would go back into the mission ofthe Center, but they were still a private corporation. The Center was an entity that could rise or fall. There was no question that the Alaska SeaLife Center was competing. The purpose on what they did would go back into their mission as a non-profit. The lease in front of the council was complete. A referendum on this issue would be unproductive and Schrock felt there was no reason for it. 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IdJ U puu IUS!Ulddu lU;;lA ;;lAg: U llu~~nb;;ll Aq l;;llU;;lJ ;;lql llU~pUOll SUM AlP ;;lql P!US 'mnJd W!f 'lS;;ll;;llU~ lS;;lq sA!o ;;lql U! lOU SUM uO~lnIoS;;ll S!qllPJ PIuuoaoW 'P;;llU;;lS;;lld;;lll;;llU;;lJ ;;lJnU;;lS ;;lqlluqM Ol AlOP!PUllUOO punOJ ;;lq luqllu;;lW;;l;;lJjjU ;;lql U! SW;;lH p;;llonb PIuuoaoW 'lqjj~uol n::mno:) ;;lql ;;llOpq lU;;lrn;;l~~U SpUUPP~l ;;lql Ol UO!l~soddo s~q P;;llUlS-;;ll 'PIUUOGJW UUG 'smolluoq urn lOU p~p A;;lql ~swuJjjOld IUl;;lP;;lJ Ol Oll p;;lA~;;lO;;lll;;llU;;lJ ;;lJnU;;lS U}(SUIV ;;lql SluUJjj IU1;;lP;;lJ ;;lql, ';;lnss~ IdJ ;;lql pun ;;lnSS! lUId;;ll 9tl aiivd 'Lf aUJnJOA salnu!J'{ P;JUno:J to!:J 900Z '8 tivfV vJfsvfV 'p.lVMas fo to!:J City of Seward, Alaska May 8, 2006 City Council Minutes Volume 37, Paf{e 147 Jim Pruitt, was concerned with public access. He wanted to know why they had public access on a working dock. He felt this was a safety concern. He asked council to amend the public access portion of the resolution. Motion (Dunham/Valdatta) Approve Resolution 2006-048 Schafer agreed with Pruitt on the public access issue. That area was not meant for recreational uses. Motion to Amend (Schafer/Lorenz) Remove Public Access from Agreement Council adjourned at 10:10 p.m. Council resumed at 10:15 p.m. After a brief recess and conferring with staff, Erchinger reported to the Council that the issue of the public access would be on the replat resolution coming to council on the May 22, 2006 meeting. Motion to Amend Withdrawn Harbormaster Scott Ransom said public access was included in the lease/replat so all people in the marine industry could use it, not for recreational purposes. If someone wanted to put another dock in this area, the city could accommodate this. The city could have options to offer up space. Motion Passed Unanimous Unfinished Business - None New Business Resolutions Resolution 2006-047. approving the purchase of two one ton pickups from Lithia Dodge of South Anchorage in Anchorage, Alaska in the amount of $79,118.00. Erchinger said this purchase went out to RFP to replace two 13 year old vehicles. The 2006 budget included the replacement ofthese emergency response vehicles for the fire department. The vehicles must be able to pull the fire rescue boat and decontamination trailer, which the current vehicles could not do. Motion (Lorenz/Bardarson) Approve Resolution 2006-047 In response to questions, Fire Chief David Squires stated the decontamination trailer was received from the KPB to transfer contaminated people to the hospital, which was a requirement as snowJU8Un pass8d uOHoW 'IU!:ly:m:lq SUM :l:lAOldW:l PlUM:lSJO Al!J l:lilllOJ 8:lq Ol p:lu:ldduq OqM puu P:lfOld :lql ql!MlU!l!WUJ lSOW SUM OqM UOSl:ld :lql ilu!l!q lqilnoql wuquna ':lU!{l:llUM :lqlJo ilu!A:uI :lql ilU!:l:lSl:lAO slop:ldsu! P:lfOld puu sl:l:lu!ilu:l P:lfOld puq :llUlS :lql P!US AaS8;) ';)'A\. .lOpa.l!(l s}f.loA\. Jnqnd 'uo!lnIOS:ll S!ql lSU!uilu :llOA Ol ilu!oil SUM:lH 'd..nI Ol lno oil Ol p:lp:l:lU silu!ql :lS:lql ll:lJ l:lJUq:lS OS-900Z UOHnlosall aAo.lddy (W8qunG/UOS.l8p.l8g) uOHoW 'IUAolddu P:lPU:lWWO:l:ll l:lilu!q:ll3: 'PUllUO:l S!ql d..nI Ol lOU ilu!sooq:l AlP :lql U! SlOpUJ lOfuw :ll:lM q:l!qM 'P:lfOld 8-0 :l1!W :lql puu W:llSAS l:lM:lS puu l:llUM sA!:l :lql ql!M lU!l!wuJ A{:llUW!lU! 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Erchinger stated QAP offered the same price to the state as they did to the city, so this contract had gone out to RFP, technically. The city was asking for $500,000 to pave side roads adjacent to Third Avenue and the portion of Phoenix Drive that was ripped up last year to make way for road improvements. Motion (Thomas/Bardarson) Approve Resolution 2006-051 Casey estimated $500,000 would get the city 60,000 square feet of paved roads. Asphalt ran anywhere from $3.00 - $5.00/ square foot. The Public Works Director thought eight roads needed resurfacing, including Phoenix Drive. Schafer said Alaska Roadbuilders was going to be in town paving and wanted to know why they couldn't be considered for this. He felt this should have gone out to RFP, also. Thomas said council had given administration direction to pursue this very thing two weeks ago. Motion Passed Unanimous Resolution 2006-052. authorizing the city manager to enter into an agreement to extend the term of the maintenance and operating agreement with Seward Ship's Drydock, Inc for the shiplift facility. Erchinger stated this was the fifth agreement coming to council for the maintenance and operation with Seward Ship's Drydock for the shiplift facility. Administration believed Seward Ship's was making good faith to become compliant with environmental concerns. The city was notified by the Trustees of Alaska that their intent was to sue for violation ofthe Clean Water Act. Motion (Lorenz/Thomas) Approve Resolution 2006-052 Motion to Amend (Schafer/Lorenz) Strike the ih, 9th, 10th, and 11th "Whereas" Motion to Amend Passed Yes: Lorenz, Bardarson, Schafer, Dunham, Thomas, Mayor Shafer No: Valdatta Main Motion Passed Yes: Bardarson, Schafer, Dunham, Thomas, Lorenz, Mayor Shafer No: Valdatta '00"0t:'8'U$ paaaxa OJ JOU Junowu uu .IoJ 'SaPJqaA UJ.lOPJ^ nMO.l::> p.lO~ 900Z .lUaA OM.} no JuawdJnba Aaua~bawa aaJ(od JO nOHulluJsnJ pnu asuqa.lnd aqJ .IoJ "anI 'Alddns AlaJus 'S' IUJuawuo.lJAn3 u}fsulY OJ .Iap.lo asuqa.lnd u anssJ OJ .Ia:iuuuw AJP aqJ :inJzJ.loqJnu 't:'SO-900Z nOHnlosa'H snowJnuuI1 passud nOHow fSO-900Z uOHnlosa'H aAo.lddy (zna.lO'IfWuquna) uOHoW 'S::JJO~q::JA IOllUd OMl ::Jsuq::und Ol s::J::l!ld p~q ::JlUlS jJu~sn SUM AlP ::Jql p::J110d::Jll::JjJU~q::l13 'P::Jlll::Jl u::J::Jq puq S::JJO~q::JA ::J::l~Iod l::Jqlo OMl ::JWllWql ::J::lU~S puu toOl ::J::lU~S ::JJO~q::JA ::J::lHod M::JU U p::Jsuq::llTId lOU puq Al~::l ::Jq-L 's~suq AUP Ol AUP U uo p::Jsn A!lUUlSUO::l ::Jl::JM A::Jql su 'lU::JA q::lu::J ::JJO~q::JA ::J::lHod U ::J::lUld::Jl Ol p::Jldw::Jnu lU::JWl1ud::Ja ::J::lHOd ::Jql P::JlUlS 1::JjJU~q::l13 '8L'S80't:'t:'$ paaaxa OJ Jon Jnnowu uu .IoJ 'sapJqaA 10.lJud aaJ(od (Z) OM.} JO asuqa.lnd aqJ .IoJ p.lO~ .IaHuo.l~ aAN qJJM pU.lJuoa u oJuJ .IaJua OJ .Ia:iuuuw AlP aqJ :inJzJ.loqJnu 'fSO-900Z nOJJnlosa'H suwoq-L l1::Jqo"M - Juasqy A::JWOnv Al!J 'U::JA::JW pU1S: ){l::JIJ Al~J jJU!l::lV '::JP~ql::JIIoa uuuuqof l::JjJUUUW Al~J jJu~PV '1::JjJU~q::l13 S!l)I pUU ~I!::lunoJ ::Jquo wruonb U jJu~s!ldwo::l l::JJUq::lS ::JA::JlS ZU::J101: ::JU::J10a UOS1UP1US: UU::J f unuPlu ^ qos: umquna plUIEM. puu jJu~p~s::Jld l::JJUqS UlUU ^ :lU::JS::Jld ::Jl::JM ::Jl::Jq-L 'jJUu ::Jql Ol ::J::lUU~jJ::JIIu JO ::JjJp::Jld ::Jql P::JI l::JU~-L luuu::Jln::Jq ::J::l~IOd AnOWa.la::> :inJnado .1::JJUqS UlUU ^ lOAUW Aq l::JplO Ol P::JIIU::l SUM puu .W.U 00:8lU 900l '6 AUW P::JU::JAUO::l::Jl jJull::J::JW I~::luno::l Al!::l900l '8 AUW ::Jq-L ********************************************************************************* 'w.d 8~:OI re p::lpU::l UO~SS::lS '900Z '6 AUW 'W'U 00:8 OJ :iuHaaw sJJ n.lnofpu OJ aWH aqJ xg OJ paAow Ipnnoa 'Juasnoa snowJuuun AU O!) I a1Jvd 'L [ amnlo A salnu!f'{ l!:Juno:J NO 900Z '8 tlv/V v,/sv/V 'p.JvMaS fo NO City of Seward, Alaska May 8, 2006 City Council Minutes Volume 37, Paf<e 151 Erchinger said this was necessary equipment needed to have the vehicles in Resolution 2006- 053 function as police vehicles. Motion (Dunham/Bardarson) Approve Resolution 2006-054 Police Lieutenant Butch Tiner reported the old vehicles the Police Department was retiring were not equipped with transferable equipment to the new vehicle. Motion Passed Unanimous Resolution 2006-055. authorizing the city manager to issue a purchase order to Procomm Alaska, LLC for the purchase of two new Motorola XTL 5000 radios with support hardware and software to be installed in two model year 2006 Ford Crown Victorias, and appropriating funds in an amount not to exceed $12,370.34. Erchinger said this was a separate resolution because of the separate vendor and the installation of the radios. Motion (Bardarson/Dunham) Approve Resolution 2006-055 Fire Chief Dave Squires reported Project 25 was a program to narrow the bandwidth for the radios that the Police and Fire Department operate. The radios would operate with analog and digital capabilities. Motion Passed Unanimous Other New Business Items Discussed and received direction on side street road paving in conjunction with Mile 0-8 project. Council directed administration to pave the selected streets by approving Resolution 2006-051. A work session on the old middle school was scheduled for May 15, 2006 at 7:00 p.m. Discussed whether or not to schedule a work session with Corps of Engineers to discuss the Breakwall Project. A work session on the Breakwall Project was scheduled for May 24, 2006 at 7:00 p.m. and representatives from Alaska's congressional delegation would be invited. Council Comments Bardarson thanked the Super Saturday Clean Up crew as it was a wonderful event for Seward. 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UlOOl SUM :ll:lqU! p:ll:lpUOM ZU:ll01 'd[l ue:ll;) AUpmlUS l:ldns ::lql qllA\ ~10A\ l::lq 10J ApmlS U!lU)J lOp::l1!a U09U::l1::l::l~ pue S~lUd p::llUlnlU~UO::l pue p:l1!ud:u S~IUA\ SSOlO :lql :l)[!1 PlnOM UlUquna 'd:llS l!ud:lllX:lU :lqllno :lm~y Ol p:lp:l:lU Al!O :lql pUU l:l~~!q ~U!ll:l~ :ll:lM S)[OU10 l:llU:l;) 10!U:lS :lq.L ':lmlnJ :lql U! :llUdp!llUd Ol UpU:l~U :lql uo lnd l! :l:lS Ol :l)[!1 PlnOM pue UlU~Old SIU:lUll:lUlUlnS :lql U! :llUdp!llUd Ol ~U!O~ lOU :ll:lM A:lql :l:lS Ol Alios SUM u.requna Z~l o:JVd 'L[ oumZOA soJnu!J1f /puno:J NO 900l '8 t1.vJ1[ vJfsvW 'pJViltosJo NO City of Seward, Alaska May 8, 2006 City Council Minutes Volume 37, Pa~e 153 Schafer thanked Altermatt for speaking on the Co-Gen idea. He wanted council to give direction on this issue. If the city had an energy source like this, they would be independent in occurrences like the power outage caused by the storm/avalanches in February. This energy source was clean and a saleable product. Seward could create a whole new industry. Dunham added that when he was in Juneau, representatives from Usibelli were interested in coming to Seward to give presentations on energy projects. Executive Sessions Motion (Dunham/Bardarson) Go into executive session to discuss matters pertaining to threatened or pending litigation on Ultimate Tours LLC, dba Godwin Glacier Tours. Motion Passed Unanimous Council went into executive session at 9:00 a.m. Council came out of executive session at 9: 15 a.m. Motion (Dunham/Bardarson) Go into executive session to discuss potential litigation relative to alternative energy issues. Motion Passed Unanimous Council went into executive session at 9: 15 a.m. Council came out of executive session at 9:48 a.m. Adjournment The meeting was adjourned at 9:48 a.m. 1~t0 ~ Vanta Shafer Mayor J hanna Dollerhid 1\cting City Clerk ",U'II'", ..~" OF Sf::'~'#'~ ....... ~-{ ........... ~,^',- ~ C) ,..;:p~O~:1() \ (City Seal) ~ l~ ~... 0:- : :~ ___ o~ ': ; . i SEAL i.: : \ : = ... -.-.... .. . . - .. .1\'. V{I, '\00 .' ~ ~ vX", """1 ...g".... J" ~ ''', ...,)';;.~...l..... ro~..~ #~ ~ OF fl.\J'".... II.....",....' City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Page154 Call to Order ..... The May 22,2006, regular meeting of the Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening Ceremony Police Chief Clemons led the pledge of allegiance to the flag. Roll Call There were present: Vanta Shafer presiding and Willard Dunham Steve Schafer Bob Valdatta Dorene Lorenz Robert Thomas Jean Bardarson comprising a quorum ofthe Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Johanna Dollerhide, Assistant City Clerk -- Absent - None Special orders, presentations and reports Proclamations and Awards A City flag was presented to Melissa Fouse and family of Margaret Branson. A proclamation was given to Fred Yerbury Spring Creek Employee of the Year. A certificate of appreciation was read for Matt Adams Eagle Scout. ..... Borough Assembly Report. Borough Assembly Representative Ron Long stated the Assembly met on May 16, 2006 in Soldotna. There was a proposal before them to take $1 million out of the general fund and deposit into Central Emergency Services. The Assembly voted against the proposal, but Long believed a proposed substitute ordinance would come forward which would parcel the $1 million out over the next several years. The material sites ordinance was postponed until August I, 2006. The motor vehicle tax was defeated and there would be no change in rates. The Heritage Place acquisition for a long tenn, intensive care facility was approved on an 8-1 vote. Budget sessions were still occurring, and the final budget would be adopted June 6, 2006 or during a special meeting before June 14,2006. ~ l\ . City Manager's Report. City Manager Clark Corbridge report consisted of: City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Paf!,e155 Harbor: The opening weekend was a success. It appeared the city would receive all of$2.2 million funding for T-Dock. The bond bank had approved the city's $4.5 million revenue bond for the south harbor expansion. Construction of the timber floats on tonight's agenda would begin this spnng. j Public Works: The Department was working with DOT regarding the culvert on the levee site. Corbridge thanked the public for their patience and tolerance with the Third Avenue paving and waterline installation. Corbridge suggested homes increase their water supply for future water outages as the waterline was being installed. When the weather permitted, the crosswalks and curbs would be painted. DMV: The Seward DMV was in jeopardy of closing permanently effective July 1, 2006 unless the city agreed to adopt the Department of Administration's one signature, MyAlaska payment system by Friday. By resolution, the city's policy required two signatures to authorize any financial transactions. Corbridge requested direction from Council on how to proceed. L TCF - The city attorney's and Corbridge completed a draft contract for the new site. There was concern that the city not incur any more delays, as it was extremely costly. Corbridge recommended saving four to six weeks by sole sourcing the water and sewer design to CRW, as the City Code did not require an RFP for professional design work. Electric - IBEW filed a new grievance, claiming the city violated the collective bargaining ....J agreement when the State of Alaska contracted to cut all the brush within the Mile 0-8 project work area. Corbridge noted the city was a permittee on DOT's right-of-way, and right-of-way clearing was not within the scope of permitted work for which the city was allowed to do. Seward Marine Center Dock - The city had been working with DOT to access funding from the federal earmark for the SMC dock and ferry infrastructure project. They were in the process of compiling information requested by DOT in order to begin securing funding. Seward Middle School- A work session last week with KPB explored alternatives to save the old middle school building. KPB gave compelling information and the general consensus was to demolish the building but pursue further education programs possibly on that land. Corbridge responded to questions from the council. Chamber of Commerce Report. Chamber President Debra Carter stated the Chamber was pleased with the military appreciation turnout this past weekend and thanked chamber workers and council members who helped with the event, as well as other various participating entities. The Chamber was moving into its summer hours, open 7 days a week. The first cruise ship came in Sunday, and the Chamber would have someone greeting each boat and invited any business to join them. Carter appreciated the DOT updates and reports. The Kenai Peninsula Tourism Marketing I Counci I was doing a similar branding marketing program and seeking help from Chambers. Carter .... announced this year's Chamber scholarship would be awarded to Alicia Friel. City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Paf{e156 ... Seward Planning and Zoning Commission Report. Commissioner Kay Strobel gave a brief summary of the latest happenings with the commission. At the May 4, 2006 meeting, Resolution 2006-12 was approved, which granted a Conditional Use Permit for the Elks Club. The proposed use was consistent with Comprehensive and Strategic Plans. A May 18, 2006 work session entailed a presentation on handicapped accessibility. The current code did not reflect the current ADA standards. Strobel felt the code needed to be changed to bring the city in compliance with federal law. The Planning and Zoning Commission would be having monthly work sessions in the summer. Other Reports, Announcements and Presentations. DOT Project Engineer Allen Drake gave an update on the Mile 0-8 project. A presentation by Tryck Nyman and Hayes on status of East and South Harbor Expansion Project was given by Kim Nielsen. Marc Marlow of Seward Co-Gen gave a presentation on a coal-fired power plant in Seward. Applicants for three vacancies on the Historic Preservation Commission: Incumbent Greg Carpenter introduced himself and asked for council support. Incumbents Valerie Park and Shannon Huber were not present. .... Council recessed at 8:56 p.m. Council resumed at 9:07 p.m. Citizens' comments on any subject except those items scheduled for public hearing. Diana Chavez, of Ultimate Tours, LLC dba Glacier Godwin Dogsled Tours stated their business had the appropriate designation as a USA FAA Certified Air Carrier which gave them exemption from paying sales tax. Ultimate Tours was in litigation with the Kenai Peninsula Borough and did not feel they had to pay sales tax. The city was refusing to issue Ultimate Tours their business license, and Chavez disagreed with this decision. Bruce Sieminski, stated during the last meeting the health care center bonds were discussed and he wanted to know who was liable for those bonds. Sieminski wanted to know if the recent executive session with the Long Term Care Facility involving the project engineer and a representative from Providence was legal or not, as their attendance was not noted in the minutes or on the record. Jerry Waliezer, owner of Seward Heavy Industrial Power, said alternative energy was a vague term, and it depended on where the location was. He hoped the council moved forward with the Seward Co-Gen alternative energy proposal. .... City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Pa?;e157 Kathy Kloster, Providence administrator, spoke on the Green House building for the Long Term Care Facility. Staff from Providence traveled to Tupelo, Mississippi for a leadership conference. She thanked the council for their support on this project. fi j ...J Ron Long, stated the Port and Commerce Advisory Board understood alternative sources of energy, but without exceptional grant funding, wind, tidal and wave action energy would not make a difference. Long felt if the council did not want to approve the Co-Gen plan, they should just say so and not spend any extra money on it. Approval of agenda and consent agenda Motion (Dunham/Thomas) Approval of Agenda and Consent Agenda Motion Passed Unanimous The following was added to the consent agenda: Resolution 2006-061. authorizing the city manager to enter into a license agreement with Polar Equipment, Incorporated for use of a temporary fish buying station. Resolution 2006-062. authorizing the city manager to enter into an agreement with Transpac Marinas, Inc. to provide timber floats for the South Harbor Capital Project in an amount not to exceed $1,738,688.00, and appropriating funds. .....l Resolution 2006-65. approving repairs to the Seward Jail fire alarm in an amount not to exceed $12,453. The following was taken off the consent agenda and_placed on the regular agenda. Resolution 2006-60. authorizing payment to the Alaska Railroad in the amount of $11,633.00 as lease for a portion of the Transmission Line from ARRC Mile Post 23 to 23.75. The clerk read the following approved consent agenda items: The City Council appointed Greg Carpenter, Valerie Park and Shannon Huber as Historic Preservation Commissioners, with terms to expire May 2009. The April 24, 2006 regular city council meeting minutes and the May 1, 2006 special city council meeting minutes were approved. Resolution 2006-59. supporting the Historic Preservation Commission Project to research and develop a local register of historic trees and plants. Resolution 2006-66. authorizing the City Manager to appropriate drug forfeiture funding in the amount of $548.02 to the Police Department for drug training, investigation and equipment. , .... City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Page158 - Public Hearings Resolutions requiring a Public Hearing Resolution 2006-057. recommends Kenai Peninsula Borough approval of the City owned Fourth of July Creek Subdivision, Seward Marine Industrial Center, Polar Seafood's replat, a replat of Lots 1 and 2 Block 9 and Tract A, Fourth of July Creek Subdivision, Seward Marine Industrial Center. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. City Manager Clark Corbridge reported this resolution had administration's recommendation for approval. Polar Seafood's had complied with all steps and recommendations requested by the city. If approved, this item would move forward to the Borough for review. Jim Pruitt was in support ofthe lease to Polar Seafood's, but was concerned with the replat, specifically the 60-foot pedestrian right-of-way between the water and the property. This area was marine industrial and should not be considered as a pedestrian area. .... Harbormaster Scott Ransom said if staff could take back the wording "public access," they would. Ransom gave a brief history on the land in discussion. It was a city dock and would someday get closed in. The city needed to be able to provide incentive for other new docks to go in this area in the future. This 60-feet area would provide commercial access, city access, and other opportunities down the road if someone wanted to propose a dock there. If the land was leased without the 60 foot right-of-way easement, no one would have access at a later date. Motion (Dunham/Lorenz) Approve Resolution 2006-057 Mayor Shafer said the land was not intended for public access, which Ransom confirmed. Schafer felt this lease should not include an area for future use. He thought a public easement would open the city up to a lawsuit. Thomas and Bardarson were in favor ofthe public easement included in the lease, especially after easement problems that occurred in the Small Board Harbor. Motion to Amend (Mayor Shafer/Lorenz) Amend Resolution 2006-57, section 1, number 1 and in 4th Whereas from "public access" to "commercial access." Dunham was concerned over this whole access issue. If there was some sort of an addition to make it possible for someone to build a dock, people would be going through Polar Seafood's property and they would have no control over this. ..... Ransom said Polar Seafood's was fine with the lease as it stood. City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, PageJ59 Schafer was not in favor ofthe amendment, and did not want access included in the lease.! .... Valdatta thought the land should be open for future expansion. Motion to Amend Passed Unanimous Motion to Amend (Dunham/Schafer) Remove Section 1, item 1 and the 4th "Whereas," striking the commercial/public easement from the Resolution altogether. Motion to Amend Failed Yes: No: Dunham, Schafer Bardarson, Valdatta, Lorenz, Mayor Shafer Thomas, Main Motion Passed Unanimous Unfinished Business - None New Business Resolutions Resolution 2006-60. authorizing payment to the Alaska Railroad in the amount of $11,633.00 as lease for a portion of the Transmission Line from ARRC Mile Post 23 to 23.75. .~ 1 .....I Corbridge said this resolution approved a payment increase on the land. Ever since the city had a transmission line, they needed to lease this land from the railroad. Corbridge conveyed Utility Manager Tim Barnum's opinion to the council that it would be extremely expensive to relocate the transmission line. He recommended approval as there was no other realistic alternative. Motion (Lorenz/Bardarson) Approve Resolution 2006-60 Mayor Shafer wanted to know if other communities paid the Alaska Railroad for utilities to cross their land and would like to see the rail belt communities start a legislative process to remove this charge. Valdatta said this added up to a lot of money over the years, He suggested reducing the railroad's utility costs to compensate and get rid of this lease requirement. Motion Passed Unanimous Resolution 2006-063. authorizing the city manager to enter into an agreement with Alaska Sales and Service for the purchase of a 2006 Chevrolet 4X4 truck, for an amount not to exceed $29,656.00 and appropriating funds. J Corbridge stated during the budget process, city council approved a not to exceed $30,000 City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, PaKe160 .... purchase of a replacement vehicle for the city's field engineer. The condition ofthe current vehicle was due for replacement. The price $29,656.00 was a result of the city "piggybacking" on a State of Alaska bid, so the city was getting the benefit of the state's bargaining power on this purchase. Administration recommended approval of this purchase. Motion (Dunham/Bardarson) Approve Resolution 2006-63 Corbridge stated the vehicle being replaced would be used by the line crew. Dunham wanted to know why the city was buying a truck that was a "gas hog." He felt the city should start looking into vehicles with better gas mileage with the costs of fuel right now. In response to Dunham, Corbridge stated he did not believe the truck was a diesel engine. Corbridge had not personally examined the maintenance records on these vehicles, but he had been told in order to get the job done, a heavy duty vehicle was needed. A 1500 series was not the heaviest duty, as it was a half-ton. A lighter duty vehicle could cause inaccessibility issues and the maintenance on a lighter duty vehicle would be much higher due to the wear and tear caused on the vehicle. Corbridge advised an extended cab vehicle increased flexibility and allowed the department to get double usage out of it. Valdatta added the vehicle needed to carry and protect survey gear. ..... Schafer stated until he was shown the need for a new pickup through the maintenance records, he didn't see the need for a new pickup. Corbridge responded the field engineer's vehicle received hard use on a regular basis. Used vehicles or a lighter duty vehicle would have excessive, high repair costs and would not have the level of reliability needed to carry out this type of work. Motion Failed Yes: No: Thomas, Valdatta Lorenz, Bardarson, Schafer, Dunham, Mayor Shafer Resolution 2006-64. recommending further study of the Seward Co-Gen, LLC electrical service as a potential source of alternative energy for the community of Seward. Corbridge said the Seward Co-Gen was a viable alternative for energy, but suggested the city not close the door on any other alternative energy scenarios. Administration's suggestion was to look at this proposal, but not commit to anything yet. Motion (Lorenz/Thomas) Approve Resolution 2006-64 Thomas did not like the last "Whereas" because it sounded so concrete. - Schafer said P ACAB was dejected because they had done much research on this and on alternative energy and felt they were not being listened to. City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Pa~e161 Valdatta felt the alternative energy list should include propane and methane. 1 ...J Dunham asked about the $20,000 appropriation to research the proposal. Corbridge said this would include the evaluation of proposals for this proposal and other alternative energy proposals. Motion to Amend (Lorenz/Thomas) Under Section 2, Add language, "The Mayor will appoint a committee which is directed to evaluate and review the specific proposal by Seward Co-Gen, LLC." Motion to Amend Passed Unanimous Motion to Postpone (Schafer/Thomas) Postpone this resolution until the June 12, 2006 meeting so Council could hear a presentation by P ACAD. Motion to Postpone Passed Yes: Bardarson, Schafer, Valdatta, Thomas, Mayor Shafer No: Dunham, Lorenz Other New Business Items I , j ..... Discussion on a time line for the building permitting process. Council directed administration to give a report on the current process. Discussed and voted whether to accept the US Coast Guards safety zone proposal and reply to them by emaiI. The rules were suspended by unanimous consent to allow Lieutenant Clint Prindle of the U.S. Coast Guard to address this discussion item. Motion (DunhamlBardarson) Concur with the U.S. Coast Guard's request to establish safety zones for water training vessels and reply to them by emaiI. Motion Passed Unanimous consent Informational Items and Reports -None Council Comments Bardarson concurred with the idea of sole sourcing the new Long Term Care Facility's sewer and water to CRW. j City of Seward, Alaska May 22, 2006 City Council Minutes Volume 37, Pa~e162 ..... Schafer said when he was a flight operator he did not have to pay sales tax. Ifthe borough would let the people operate, he thought the city should allow Ultimate Tours to operate. The airport was anticipating leasing office space to Ultimate Tours and this would seriously hinder their business iftheycould not do business in the city. He said the sound system in chambers was in need of repair or replacement. Schafer hoped staff could look into that. Thomas concurred with Schafer's comments on Ultimate Tours/Godwin Glacier. Ifthe issue was in litigation, and the borough was allowing them to do business, the city should allow them to do business as well. He thanked the community who helped with the congregation of the Episcopal Church. Lorenz thanked the Planning and Zoning Commission, and appreciated Kay Strobel attending tonight's meeting and keeping the council informed. She also agreed if Ultimate Tours/ Godwin Glacier could demonstrate a proof of appeal to the city, they should suspend the requirement until the issue had been resolved in the courts. Dunham directed Corbridge to do what needed to be done to keep the DMV in Seward. Dunham felt the issue with Godwin Glacier's sign was not of importance, however the code had specific requirements for city business licenses and the city clerk was bound by those requirements. Businesses on 3rd Avenue had a problem with accessibility because of the road construction. He wanted a bike path from Mile 0-8 and requested Corbridge bring his project list back to the council. .... Valdatta had heartburn by the lack of courtesy for traffic control by the people on the construction project. Mayor Shafer wanted to know if council was willing to give $300 to Little League and council agreed by unanimous consent. The Mary Lowell Center Committee met last week. The Conference of Mayors met last week and they were going to work on getting the Legislature to put in a community endowment fund that would go in perpetuity and not be allocated each year. Citizens' Comments Diana Chavez spoke regarding the executive session on Ultimate Tour's business license. Josh Milligan ofthe Forest Service met with the Assistant City Manager, who pleaded with him to not issue their permit. She wanted council to know these things and that they were unfair. Paul Carter commented on the Coast Guard's request. He believed this would shut down the day harbor area in July and August, which concerned him. Carter was worried that people would not have access in this area. Mayor Shafer noted the Coast Guard activities would be done in the winter. Lieutenant Prindle said it was the same zone they had been using for the last twenty years _ and did not foresee any additional problems. City of Seward. Alaska May 22. 2006 City Council Minutes Volume 37, Pa[!;eI63 Rob Rance said coal-fired energy was not "alternative" energy, as it had been around since 1882. Wind, tidal, and gasification of coal were not feasible energy alternatives as they were too costly. Coal fire might be the only choice, but Seward needed to decide ifthis was what they really wanted. Rance understood the need for energy and growth, but Seward needed to look at the vision of the community and its identity. I ..J Mayor Shafer responded that there could be a global catastrophe if society didn't wean itself from oil. Families were having difficulty paying oil bills. Seward was a forward thinking community and she would like to have an energy source that was renewable and not dependent on any fossil fuel. Diana Chavez added that Ultimate Tours booked over 2,000 customers last season, bringing a lot of people into Seward. They were the largest consumer of gasoline at the airport. Doug Olsen said there was no mention of hydro-electric power in tonight's discussions regarding alternative energy and it was worth looking at. Council and administration response to citizens' comments - None Adjournment The meeting was adjourned at 10:56 p.m. .j 4 ....l if~4~ Ie Lewis i, Ci y Clerk\~';~II"'" ,,\,\~ OF SCvk.'''" ~ ~ ....... '-1.t\ '.. $ v~..;.'o~I'Orii~..:~ ~ ~ '.;r:.v ~.... ... :"" ____ ,;.""1,'. ':. -. "-" .. .. (Cit:,tSeaf) SEAL ~ :: : : : . : III \ : _ : ~ --- : . .,. ".V':j 'l,,: ~ -::. v).....~i\to! 1 ,\9'\'" ~.; ,~ .;..;;)':;........:..... c~~~.. .....,'r ~ OF ,.,\.fl'~", 111'ualll\\\ ~IL ~~f-c- Vanta Shafer Mayor 4 .J City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Page164 Call to order '-" The June 12,2006, regular meeting ofthe Seward City Council was called to order at 7:30 p.m. by Mayor Vanta Shafer. Opening ceremony Chief Tom Clemons led the pledge of allegiance to the flag. Roll call There were present: Vanta Shafer presiding and Willard Dunham Steve Schafer Bob Valdatta Dorene Lorenz Jean Bardarson comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Cheryl Brooking, City Attorney .... Absent - Robert Thomas Special orders, presentations and reports Proclamations and Awards A certificate of appreciation of service was read for Deputy Fire Chief Jeff Austin. A certificate of appreciation of service was read for Assistant Fire Chief Jennifer Austin. A memoriam for Sandra Nelsen was read. Borough Assembly Report. Borough Assembly Representative Ron Long stated the Assembly had passed the Municipal Advisory Group (MAG) resolutions that protected the interests of municipalities unanimously. A $54 million dollar budget was passed and approved, and the mill rate would remain the same. The Grouse Creek bridge improvements were funded in the budget. There would be no tax increases and no elimination of exemptions, and the budget was down $1.9 million from last year. '- City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Page165 In response to questions, Long reported sales had increased significantly for the Borough, J with taxable sales in Seward widening the gap. He figured a lot of that could be fuel, but knew of .."j increases in the tourism sector and light construction, also. He presented that non-taxable sales had only increased a bit around the borough. Long confirmed there was no word on the Lowell Point Road, but the bridge was slated for repair this year. City Manager's Report. City Manager Clark Corbridge felt they were making excellent progress on many on-going city projects, with the most time being spent on the Long-Term Care Facility (LTCF). +:+ Long-Term Care Facilitv. A productive meeting was held June 7, 2006 with the architects and engineers involved with the project. Resolutions were being drafted and would be ready for the next council meeting. Once the location for the buildings were decided, he anticipated re-zoning the prior site to include more park land. +:. Harbor. Corbridge acknowledged a complaint on the procurement process and had responded. The harbor revenue bonds were scheduled to be signed June 20 in Seattle. All floats, piling, trestle and gangway had been installed in the North Harbor with final engineering inspections to be performed this week. A committee selected Transpac Marinas Inc as the most qualified bidder and the city had entered into an agreement with them. The floats were expected to arrive in Seward October 24, 2006. Survey work and geotechnical borings had been completed. j ...,j +:+ Planning and Community Development. City Planner Malcolm Brown was scheduled to be deployed July 6 for active duty in Iraq. Corbridge and staff had addressed a one-time sign variance for people impacted by the Mile 0-8 road project. Applications for variances were available in the clerk's office, and the Planning & Zoning Commission would be addressing those at a special meeting. The Commission also scheduled a work session to review the preliminary plat to be submitted for the vacation of Washington Street. .:. Personnel. There were many personnel changes. Recent hirings for ALP AR Leader, Temporary Planning Assistant, Deputy Fire Chief, and Executive Liaison to name a few. .:. Parks & Recreation. The Community Schools office was being moved into the high school. Emergency shelter supplies which were in the bomb shelter of the old middle school were temporarily relocated to a rental storage, while exploring longer term solutions. Softball leagues were playing two evenings a week with soccer league beginning in July. The city flag was flown while the Navy's USS Chafee was in port. A work crew of 17 sailors and officers cleared brush in the cemetery and rebuilt the pitcher's mound on John Perry Field. I .:. Notice of Proposed Rulemaking. The Department of Agriculture has issued a notice ...J of proposed rulemaking which would allow the Forest Service to recover costs City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37. PaReJ66 .... associated with processing special use applications. If adopted, the effective date proposed would be October I, 2006. .:. Mary Lowell Center. The first phase of the feasibility study would be available in draft form during the week of June 19,2006. A projected annual budget deficit of $60,000 for the Mary Lowell Center needed to be addressed. Other subjects were discussed. The Alaska Retirement Management Board would be meeting in Anchorage this month. Corbridge mentioned that he upheld a city clerk decision to deny Ultimate Tours, LLC dba/Godwin Glacier Dogsled Tours a 2006 business license. He understood Godwin Glacier Tours would be appealing his decision to the city council at a future date. The city's Comprehensive Annual Financial Report (CAFR) would be presented by John Bost at the meeting on June 26, 2006. Corbridge said the city and A VTEC had reached an agreement regarding the lease provisions of the Fire Training Center, and lastly, he was reminded by the Trustees of Alaska that there was a June 20, 2006 deadline where they may be filing a lawsuit against the city. Their main topic of concern appeared to be stormwater permitting. Project Manager Tom Shepard passed out a copy ofthe building permit packet they had revamped by providing more information. He gave an overview of the building permit process. Corbridge answered numerous questions from the council. .... City Attorney's Report. Cheryl Brooking stated they had successfully litigated the vacation of Washington Street to the Superior Court. They dealt with land use questions, harbor expansion and personnel issues. She notified that the $4.5 million in harbor bonds were being sold at a competitive rate tomorrow morning. In response to the possible Trustees of Alaska lawsuit, Brooking stated the city was not the operators ofthe shiplift, so, did not need a stormwaterpermit for that. The EP A had agreed prior, that owning a harbor did not make the city responsible for individual runoff, and therefore did not need a permit. In response to questions, Brooking stated the city could seek attorney fees if they prevailed, but the litigants would argue they were representing the public interest. This would be a constitutional issue the courts would decide. Port & Commerce Advisory Board Report. Chair, Debra AItermatt thanked council for the opportunity to address them. She reminded the council P ACAB was tasked with researching alternative energy resources. She was concerned the Board had not had any dialog with any ofthe city employees or the administration. They had not found anything able to take place ofthe current grid system and their support resolution did not endorse the coal generation project. It did however, support the idea for further study and research of coal generation. Jerry Waliezer, PACAB board member. Waliezer reiterated their task was to research alternatives to the high cost of running generators at today' s cost. The Board researched and studied .... fuel cells, coal gasification, solar, wind, etc. Their initial synopsis was: City of Seward, Alaska June J 2, 2006 City Council Minutes Volume 37, PageJ67 .:. Solar was twice the cost of everything. .:. Fuel cell was complex and an expensive process. Some test projects run on propane, -J but would not run a household. .:. Hydroelectric was studied to death and not feasible. Lowell Canyon had been harnessed twice in its history. The turbine ran half of the old hospital and was not a large source. .:. Tidal required an area to be damned. It would be devastating to wildlife and Seward didn't have a good area for that. .:. Wind. This seemed perfectly suited for our area, but wind data collected by the University of Alaska Anchorage stated that Seward had too much wind which would exceed limitations on the generators, thus causing ice problems. Kotzebue had 14 wind generators which produced 8% oftheir power successfully. Seward would need 70 generators to produce 8% power, so the cost of operating generators would be equal to the diesel generators now in use. .:. Coal gasification was a successful technique. It converted coal to natural gas. There were byproducts of sulfur and ammonia. The smallest plants were 250 megawatts. Anything under 100 megawatts would not be cost effective. .:. Coal generation was the only one that seemed to fall into a possible category. Waliezer encouraged council to appoint a committee to study and research further. Other Reports, Announcements and Presentations. I ..... Mile 0-8 update by DOT Project Engineer Allen Drake. He reported DOT was working on curb and gutters and prepping for paving. They were shooting for June 26,2006 to begin paving downtown and the Bear Creek Fire Station. Road work would continue by the airport. Council recessed at 8:45 p.m. Council resumed at 8:55 p.m. Citizens' comments on any subject except those items scheduled for public hearing. Carl Norman, had heard that the longshoreman had been accused of running off the cruise ships. He read a letter from an Alaska arbitrator who observed the operation. The arbitrator explained an ongoing contract violation in the port which was a shortage of workers. He observed operational problems such as; each piece of baggage being handled individually, shortage of baggage cages, too few forklifts, and other delays. In every case, the blame was incorrectly blamed on the backs of the longshoreman. He wanted to clarify the misinformation that was being spread around the community about the local port facility. Laura Cloward, stated the Chamber Board passed a resolution of support for the investigation of feasibility of constructing a coal fired steam facility. She wanted advocates for the process to fully research the pros and cons, including financial, community, and environmental I impacts. She supported continuing to look at all aspects to assess if this was the right move for .... Seward. City of Seward, Alaska June 12. 2006 City Council Minutes Volume 37, Pagel68 - Sara Nan, spoke of the impact of the Third Avenue construction. She stated with a small economic base, it affected everyone in the community. Before construction started, DOT had said they would work 24 hours a day to keep impact minimal. Nan said it seemed that they were only working through the night. Because of that, overnight guests were leaving their B&B's because of noise, and it was hurting the businesses financially. Gina Fiore, also spoke about the impact of construction on Third Avenue. The only information she received was from the city, and she thought the impact would be minimal. Her business was greatly affected. There was no parking and business was down 50%. She wanted to know who to complain to. Ron Long, stated with the combined high costs of fuel and rent now, it was good to reassess alternative energy resources. He had the opportunity to be a reviewer for the city's I and T dock proposals. It was a refreshing experience that he enjoyed, and he thought the city had a superior proposal on tonight's agenda. He was able to see the process clearly firsthand, and wished to point out to the community that the city did do things right. David Paperman, thought the coal generation idea was nutty. He did not want to be awakened by buzzers, conveyers, and having to wipe off dust on everything. He thought it was a horrible idea and wanted council to vote down the resolution, and did not want to spend $20,000 for more studies. ..... Dave and Wendy Doughty, thanked city employees Nort Adelmann and Steve Audette for their prompt repair of a broken water line. He did not think it was consumer friendly to make people wait for the sign variances. He did not know where people would put signs up at. It was not efficient or reasonable for businesses to have to wait until June 27,2006 to put up a sign. Doug Olson, said the lack of due process and public process was what created controversies in Seward. He requested a presentation on the new Long-Term Care Facility so all the facts could be presented. He did not see the return on this facility. Olson asked if the levee would be built. He thought the Long-Term Care Facility building would be in an unprotected flood zone and that the city had no consent from the voters. He thanked the finance director and city manager on what they attempted to do on informing the public on SAAMS issues. Louie Bencardino, director of the economic development group, supported the coal generation plant. The figures he had seen were way out ofline and there was a lot of misinformation going around. He urged a committee be appointed. Mark Luttrell, President of the Resurrection Bay Alliance Association, thought coal generation in Seward was a dumb idea. The resolution was worded poorly and was clearly weighted for the coal plant proposed by Mr. Marlow. He felt all alternatives should be analyzed and evaluated. Luttrell recommended ISER do a feasibility study on all resources. He stated the council had received over 150 emails stating this was a bad idea, along with negative information on the .... Montana company. Luttrell pointed out Thompson Falls plant in Montana was nearly identical to the one proposed in Seward. City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Pa~e169 Approval of agenda and consent agenda ..J Motion (LorenzlBardarson) Approval of Agenda and Consent Agenda Motion passed Unanimous The clerk read the following approved consent agenda items: The May 8, 2006 regular city council meeting minutes were approved. The new restaurant eating place public convenience liquor license request by the Harbor Dinner Club was approved. Resolution 2006-67. authorizing a single electronic signatory for electronic banking transactions with the State of Alaska and other government entities. Resolution 2006-70. authorizing the city manager to accept a grant in the amount of$9,491.04 from the Alaska Highway Safety Office for 2006 Impaired Driving and Occupant Protection and appropriating funds. Resolution 2006-72. authorizing the discharge of fireworks by the Chamber of Commerce during the 2006 Independence Day Celebration. ..J Resolution 2006-73. supporting the Municipal Advisory Group Resolution 2006-01 that amends Alaska Statute 43.82.505 by adding a new subsection to clarify proposed legislation of the Stranded Gas Development. Public hearings Resolutions requiring a Public Hearing Resolution 2006-071. authorizing the city manager to proceed with the acquisition of land, Forest Acres Subdivision, Lots A W, A V, AX, A Y, BA, AZ, BC, BD, CL, CK, CM, CJ, CN, CI, CO, CH, CP, CG, and a portion of the unsubdivided remainder of the NE ';4, NE ';4 of section 33, T1N, Rl W, Seward Meridian, and appropriating funds for the future long term care site. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. No one appeared to address the Council and the public hearing was closed. Council member Schafer declared a conflict because he owned the property in question. Mayor Shafer ruled a conflict existed. Council member Schafer left the dais. J Motion (Dunham/Lorenz) Resolution 2006-071 City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Pa?,e170 ..... Corbridge stated this property was needed to purchase for the site of the Long-Term Care Facility. With the possible addition of a new hospital to the area in the future, he explained why a larger site would be better. This was a negotiated contract and the price per acre was substantially below what others wanted. Motion passed Unanimous Unfinished business Resolutions postponed from previous meeting Resolution 2006-064. recommending further study of the Seward Co-Gen, LLC Electrical Service as a potential source of alternative energy for the community of Seward. Motion (Lorenz/Thomas) (previously made at 5/22/06 meeting) Approve Resolution 2006-064 Corbridge stated this resolution did not involve any other comparisons, but did limit the scope of further study. Amendment (LorenzlBardarson) Insert "and PACAB" after the city manager in Section 1. .... Amendment Passed Unanimous Amendment (LorenzN aldatta) Add "resolve the community's questions regarding" after the word proposal in Section 2, and add the "Alaska Interstate Gas Co." at the end of Section 2. Amendment Passed Yes: Lorenz, Bardarson, Valdatta, Schafer, Mayor Shafer Dunham No: Amendment (Dunham/Shafer) Add "but not limited to" after the word "including", and include "coal gasification" in the 4th Whereas. Amendment Passed Unanimous Amendment (Schafer/Lorenz) Strike Section 3 altogether L Amendment Passed Unanimous Main Motion Passed as Amended Unanimous City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Pagel 7 I New business ...J Resolutions Resolution 2006-68. authorizing change order #5 to the contract with Wm. J. Nelson and Associates for engineering and consulting services on the Japanese Creek Levee, and appropriating funds. Motion (Lorenz/Bardarson) Approve Resolution 2006-68 Corbridge stated this change order would complete all the work that needed to be done to find funding for the new alignment that council recently approved. In response to questions, Corbridge stated each time the levee was relocated it needed to be re- engineered and re-permitted. Finance Director Kristin Erchinger stated that the city was trying to get this portion of the levee project moving in conjunction with the paving of the Mile 0-8 project with DOT. A culvert needed to be put in across the highway. She informed council there was a 5-year moratorium on cutting into new asphalt. Erchinger said the levee culvert needed to be installed at this phase, or it would delay the levee project further. With additional funding, the engineers could begin discussing this process with DOT and the ARR. A location had been agreed to, and administration would try to get a federal agency to pay for the culvert. She explained this work was completed last year, but when the alignment was moved it needed to be re-engineered. New agencies and new players were involved now, so it was back to square one with the hydrology, biology, geology and other issues. Erchinger said the permit applications were submitted in February, but it had not gone out to public comment yet because the agencies wanted more information. 1 ! .... In response to questions, Erchinger refreshed memories about the lack of funding of the project and the new alignment escalating the costs. Construction funding for the new location would be difficult. She stated an acceptable outfall of the culvert was negotiated, but it would be a very expensive culvert in that location. Motion passed Unanimous Resolution 2006-069, approving concept design for the Waterfront Pavilions. Motion (LorenzlBardarson) Approve Resolution 2006-069 Mayor Schafer wanted the community to get a chance to decide and wished to take extra time to advertise this. Motion (Schafer/Lorenz) Postpone to June 26 , ...J Motion Passed Unanimous City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, Page172 -- Resolution 2006-074. authorizing the city manager to enter into an agreement with Tryck Nyman Hayes, Inc. to provide engineering and design services for the I & T docks and the travel lift / bulkhead in the Small Boat Harbor for an amount not to exceed $130,000.00. Motion (BardarsonlDunham) Approve Resolution 2006-074 Ransom informed this service went out for a request for proposal (RFP). There were three proposers with Ron Long, Kim Kowalski and the city's engineers as the selection committee. Beforehand, Ransom had discussed potential needs with Icicle Seafoods. Motion passed Unanimous Other New Business Items The City Attorney and City Clerk discussed and answered questions about the Open Meetings Act and the mechanics of Executive Sessions. The topic of naming the new Long-Term Care facility came up. Soliciting from public participation at a later date was determined to be the best option. ..... Seating the city council in January instead of directly after the election because of budget issues came up. City Clerk Lewis stated there was not enough time to get this on the ballot for October since there were pre-clearance issues. Council would pursue this option next year. Informational items and reports Providence Seward Medical Center April 2006 financial report. Council comments Mayor Shafer appointed Ron Long or Jerry Waliezer, Tim Barnum, Clark Corbridge, Mark Luttrell, Dorene Lorenz, and Steve Schafer to the Alternative Energy Exploration Committee. She felt distress for the Third A venue merchants, She thought these extenuating circumstances warranted code suspensions for those businesses. Shafer remembered the VISTA worker would be working on economic development and writing grants for the city. She wished to give him direction to research grants for home winterization to cut energy costs. Bardarson wanted the city to do what they could for the sign variances for the next two months and inquired which side streets would be paved. , ~ Schafer commended the whole crew who were trying to make it work for people with the Third Avenue project. He thought the rules should be suspended to put the signs somewhere. He was afraid it was killing the smaller businesses and thought parking on the side streets should be allowed and utilized. City of Seward, Alaska June 12, 2006 City Council Minutes Volume 37, PaJ{e173 Dunham thought the city should bend over backwards for the businesses affected by the road 1 project. He too thought the sign ordinance should be suspended. He informed that Seward had lost ..J Lucy Broughton and its second oldest citizen Wilma Lind this past week. He mentioned a memorial would be held for ex-mayor Bob Richardson June 23rd. Dunham wanted an alternate route out of town pursued again, and the Senior Citizen building fixed with the next budget. He thanked Carl Norman for coming in and speaking in support for the longshoreman. Lorenz thanked the city employees that assisted the road crews. She thanked P ACAB and the Planning & Zoning Commission for their efforts and work for this community. She thought DOT should put up a big sign up for all the businesses. She requested the city manager to contact DOT to address newer problems at a town meeting. Lorenz also wanted to lend support to the local longshoreman. Valdatta thought J dock was a mess and access needed to be paved. He thanked all who put together the packets for the Navy and congressional delegation recently. Citizens' comments Carl Norman, stated the longshoreman in Seward were only 10 people compared to 30 working people in Southeast. They single handedly moved all luggage from the ships by hand. The workload was tremendous on these employees, and he wanted the council to know the truth. , Gina Fiore, thanked the council for their support on the signage. This would be going on all ...J summer. She thought it was a good idea for DOT to make a billboard type of sign. Fiore thought another meeting with DOT would be helpful. She was unprepared for this much disruption and was issuing discounts for the business. Sara Nan, came to get the attention for merchants of Third Avenue. This construction was night time only, and employees Nort Adelmann and Steve Audette were out there constantly. She stated city employees could be counted on, but this was not normal construction. There was no equipment or manpower during the day. Matt Gray, expressed his dissatisfaction with the coal generation consideration. The environment was critical and could not be polluted. The impact needed to be studied. There were other ways to handle power outages. He noted the coal generation was ruining China. Gray urged council to keep open minds while trying to cut costs for everybody. He offered to be on the Alternative Energy Committee. Council and administration response to citizens' comments - None ..J .... - , L City of Seward, Alaska June J 2, 2006 Adjournment The meeting was adjourned at 10:55 pm 1'\ ,'1 j ) '--1/ iE' · '-}"'\'~ C y Clerk ""u""'" ",,-.( OF SIE~"#. (City Seal) ~""I"~ ......po....."'11t'',. .:> "',":uc? ItiX'" i::) ':;. : :0$" -0- ~.. ': : ! ~ ~ .. .... SEAL . - SVi i.= ': .. ~ .. = -:. (') ...vU: f\,.:.. ~ O~'...Ilt~ 1 ,\9~..' I~ $ 'f'."..,' il''.~_.'>.....,.... c:~..... ""#.-.," OF A\.~\........ ""Ulli'''''' City Council Minutes Volume 37, Page174 /~ ~VJj~~ Vanta Sh~'v- Mayor City of Seward, Alaska June 15, 2006 City Council Minutes Volume 37, PaKe175 Call to order - The June 15,2006, special meeting of the Seward City Council was called to order at 11 :30 a.m. by Mayor Vanta Shafer. Opening ceremony Dorene Lorenz led the pledge of allegiance to the flag. Roll call There were present: Vanta Shafer presiding and Willard Dunham Bob Valdatta Dorene Lorenz Steve Schafer comprising a quorum of the Council; and Clark Corbridge, City Manager Jean Lewis, City Clerk Nanci Richey, Administrative Assistant - Absent - Jean Bardarson Robert Thomas Citizens' comments on any subject except those items scheduled for public hearing. Kelly Lo, wanted to know if this allowed sandwich boards. She had some other issues with DOT. Approval of agenda and consent agenda Motion (Dunham/Lorenz) Approval of Agenda and Consent Agenda Motion passed Unanimous Public Hearings Ordinances for public hearing and enactment Emerl!:encv Ordinance 2006-04. suspending the Seward city code chapter 15.20 signs, for 60 days for the Third Avenue businesses impacted by the mile 0-8 road construction project. - Corbridge stated this eliminated the chapter as it applied to the Third Avenue businesses affected by the Mile 0-8 road construction project. This only took out chapter 15 sign provisions. It would not waive public right of way, or building code requirements for signs for wind speed, City of Seward. Alaska June 15, 2006 City Council Minutes Volume 37, PaReI76 building permits, dig permits, etc. A drafted whereas was avai lable for an amendment if needed. He answered a few questions from the audience. Corbridge noted this ordinance could be renewed after 60 days if needed. , ...".; Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. Laura Cloward thanked the council for making this easy. She presumed, but wanted it to be clear that it was for all businesses along Third A venue, not just the downtown area. Motion (Lorenz/Dunham) Introduce and Enact Emergency Ordinance 2006-04 Dunham wanted to know what would happen to the parking. He thought people should be allowed to park by the railcar in the meantime. Amendment (Dunham/Lorenz) Add a 5th Whereas and Section 3 to read; "Sandwich board signs shall be allowed on utility easements with prior written permission ofthe city, and temporary signs shall be allowed, on rights-of-way but not on utility easements, with prior written permission of the property owner and/or the city of Seward". Section 3 becomes Section 4. ..." Amendment Passed Unanimous Corbridge stated he would make this process as expeditious as possible. The city council did not want to make this any more onerous than it was. Main Motion Passed Unanimous Council comments Dunham wanted the no-parking areas opened for businesses that needed this critical parking. He knew of at least two instances that he thought were critical. One was the Taroka Inn. Valdatta thought the solution could be as easy as hanging a bag on the no-parking signs to cover them up. Mayor Shafer stated P&Z wanted some more directional signs through this construction '1 period. ... City of Seward, Alaska June 15. 2006 City Council Minutes Volume 37, Pa~e177 - Corbridge would look into the parking authorization through administrative action first, then bring further action to the council if needed. Citizens' comments Raylene O'Connor, stated her customers were parking in the Oriental Garden's parking, and it was making it hard on customers. Oriental Garden's was not happy with them. O'Connor wanted people to be able to park on Church street for now. It was sad, because now neighbors were not speaking. Deborah Altermatt, thanked the council for taking this measure. It was a proactive showing for the small businesses. She noted if you drove between Port Avenue and Rays Restaurant, you'd see sandwich board signs. Council and administration response to citizens' comments - None Adjournment The meeting was adjourned at 12:04 p.m. - Jean Lewis City Clerk (City Seal) Vanta Shafer Mayor -