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Home My WebLink About2002 Planning & Zoning Minutes O"ty of Seward janu;ny 8, 2002 Call to Order Planning Commk,ion Minutes VolumeS, Page 249 The January 8,2002, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.m. by Carol Griswold, Chair. Opening Ceremony Smith led the pledge of allegiance to the flag. Roll Call There were present: Carol Griswold, presiding, and Marianna Keil Cindy Rook Kristi Larson Tom Smith comprising a quorum of the Commission; and Scott Janke, City Manager Rachel James, Planner Donna Glenz, Planning Clerk Absent was: Lynn HoW - excused City Administration Report Janke reported the following local projects had moved into the Governors budget for the 2003 fiscal year: Gateway to Forest Acres water line extension grant, $ 396,600.00; Seward Airport Master Plan, $450,000.00; Seward Dispatch Communications Upgrade, $ 74,540.00; Glacier View Renovation, $ 1.8 million; 0 to 8 mile Reconstruction Project, $ 6.15 million. James stated that a copy of the Environmental Assessment for a Multi-Agency Center being proposed by Kenai Fjords National Park and the Chugach National Forest had been given to the Commission and was available for the public to review. She stated the public comment period would close February 1, 2002. She also noted the American Planning Association had a Planning Commissioner Training Seminar scheduled for March 1, 2002 in Anchorage. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - none 'p;}u;}do SllM lllI!lll;}q :JTIqnd ~ql pUll 'P;}lOU SllM Mll{ Aq p~l!nb~l Sll p~qs!lqnd pUll P;}lSOd Sll lllI!lll~q :J!lqnd ~qlJO ~:J!lON 'lUlllpAq ;}.Ig II lllI!P!AOld JO n~!1 lI! ;}Snoq M~U ~qllI! p~pnplI! 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In response to Commissioner Griswold, Clausen explained that significant cost had already been encumbered to extend the one-inch water line to both houses on the property. W.C. Casey, Public Works Superintendent, explained the current water line system in the area noting that future upgrades were needed and being planned as funds allowed. No one else requested to be heard and the public hearing was closed. Motion (Keil/Larson) Approve Resolution 2002-02, recommending Kenai Peninsula Borough approval of the Forest Acres Subdivision, Clausen replat subject to certain conditions. Keil stated she supported the subdivision, noting that it met all the requirements. Motion (Larson/Smith) Amend Resolution 2002-02 by deleting Condition Number Four. Commission discussed the code requirements of main water line hook ups, noting that when a main water line was extended to an area, property owners within 150 feet were required to hook up. Motion Passed Unanimous Vote on main motion as amended Motion Passed Unanimous Review of proposed names for the future City Park at Fourth Avenue and Adams Street, and providing a recommendation to the City Council. James reviewed the proposed names for the future city park. She stated the Historic Preservation Commission had reviewed the proposed names and had made a recommendation to City Council ofKawabe Park. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Doug Capra, 212 Resurrection Boulevard, spoke to the Commission in support of naming the future park after pioneer businessman Harry Kawabe. He stated there were other pioneers also deserving of recognition but that Kawabe was historically appropriate for this property. He explained Harry Kawabe had owned the Seward Steam Laundry, which was located on a portion of the park property. He summarized the history of the Kawabe family in Seward during World War II by reading the first hand account from intelligence officer, Otis E. Hayes, Jr., who was assigned the task of moving the Japanese Americans from Seward to internment camps. 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Casey, Director of Public Works, stated that he would require a minimum of a ten (1 0) foot separation between a building and the underground water line. He noted that because ofthe type of fill material that was used in the harbor area after the 1964 earthquake a larger digging area was required. In response to questions from Larson, Janke reported that the applicant would build public restrooms in exchange for use of the City owned parcel adjacent to the lease parcel, as a parking lot. James Pruitt, 2506 Maple Street, stated the curb cuts on the north end ofthe property would access two small parking lots with twelve spaces. He noted that this would be the employee parking area. He stated that the bus access would be at the front of the hotel, with a flow through driveway. He noted that not all hotel guests would arrive by private vehicle. In response to Smith, Pruitt showed the proposed delivery area on the site plan. In response to Griswold, Janke stated the City would operate and maintain the planned public restroom being built by Pruitt in exchange for the use of the City owned property for parking. Pruitt stated this would be a unisex, one stall, handicap accessible restroom. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Dean Kasischke, Camelot Subdivision, spoke against the Conditional Use Permit for the hotel in the Harbor Commercial Zoning District. He stated that parking in the harbor area was limited, and referenced the 1993 Small Boat Harbor Mater Plan, which pointed out that current development already exceeded the required need for parking. He voiced concern for the need of parking spaces for the retail and restaurant portion ofthe proposed development. He discussed the retail and restaurant portion of the proposed development, and concluded that those would need more parking than was currently planned. No one else requested to be heard and the public hearing was closed. Motion (Larson/Keil) Approve Resolution 2002-01. Keil stated that as long as all the condition were met; she was comfortable to move forward with the Conditional Use Permit. Janke noted that one ofthe conditions of the permit required that a final site plan identifYing all the conditions be submitted back to the Planning and Zoning Commission for review and approval prior to initiating construction. SUM 'BufllP<llP <lqU! tOOlJO 'Bupds <lql I!lun U<ldO lOU PlnoM ploq <lql '<lUl!Uo lno 'BlJ!UUlll SUM <lq ~S <lq lnq m<lA ~l P<ll<lldUlO:> )j"lOM lOq.rnq pun 'BlJ!'Bp<llP <lqll<l'B Ol P<llUUM <lq lUql P<llJ!UldX<l <lH 'I!ldy pun l<lqUl<lld<lS U<l<lMl<lq <lUOP <lq Ol p<lpa.m lOqmq <lquo 'BlJ!'Bp<llP <lql 'BlJ!lOU ')j"lOM <lJ!d l<l<lqS llUlS Ol ApU<ll 'BlJ!H<l'B SUM ::>q lBql pun p::>nsS! 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SUM unld <ll!S IUUY U JO IUAOlddu puu M<l!A<ll UO!SS!UlUlO;) luql p<llln:>uo:> ql!UlS j7~l;}}i1!d }'CllIlnloA 6006 '8 Anmm:[ ''CJlnwIV llOlSSllIllIl({) 1fclllllmld pll!MCl,S'jO A7.0 City of5'eward PlanllliJg Commission Minutes JanuaIJ' 8, 2002 VolumeS, Pagc255 postponed until September 2002. He noted the second and third story of the building would be the hotel, and the first floor would be lobby, restaurant, lounge, and three retail units. In response to Griswold, Pruitt stated the marina would have 250 feet of transit slip; this area would be for preferential use dependent on the use ofthe commercial tenants. In response to questions from Smith, Pruitt stated that marketing and feasibility studies had been completed and could be provided to the Commission. In reply to Griswold, Pruitt stated the hotel would be a seasonal operation, closing down in the winter. He also responded that he could provide a professional traffic flow study if requested by the Commission. Motion (GriswoldlLarson) Amend Resolution 2002-01 by inserting a new condition number 15, to require a professional traffic flow analysis and renumber as appropriate. Motion Passed Unanimous Vote on Main Motion, as amended. Motion Passed Unanimous Recess from 9:26 to 9: 31 Unfinished Business - None Proposal by Blaine Bardarson to purchase city-owned Lot 1, U.S. Survey 3294. (Postponed from the December 04,2001 meeting Recess from 9:30 to 9:35 James reviewed the proposal by Blaine Bardarson, stating the Commission had studied the proposal at the December 18, 2001work session. She summarized the work session findings, stating the consensus was to postpone the recommendation until the pending sale of Lot 2 was resolved. Motion (KeilJRook) Postpone the recommendation until the pending sale of Lot 2 was resolved. Motion Passed Unanimous New Business Resolution 2002-03, recommending City Council and Kenai Peninsula Borough approval of an application by Darrell R. Hill to vacate the remainder ofthe alley within Block 3, Oceanview Subdivision, located north of D Street between 3n1 and 4th Avenue. SDOW!U8Ufl pass8d uOHoW "llUOflllU~lUdopA~p mds dpl{ PIno:l All~dold JO ~IuS ~l{l lUl{l pun p~p~dx~ U~~ pUll lUl{l IUllu~lOd ~l{l Ol p~doI~A~P lOU pUll ;)IWS lUl{l pmflmu~l f!~)J .to-zooz UOHDlosal! aAo.lddy (UOS.l8'I/1!a)l) UOHOW "){:lOa l{lloN ~l{l Ol I~:lrud ~su~I S,~P!S~lOl{S lUO.y: SunllUl{l ~U!I~d!d I~TlJ punOllll~pun llU!lS!X~ ~l{ll~AO:l OllU~lU~SU~ Al!f!ln U p~pnpU! oSIu ls~nb~l ~l{l P~lOU s~uruf .to-moz: uOllnIos~"HJo lloddns p~pU~lUlUO:l~l UO!lU1lS!U!lliPy .IUS!Ulddu OOOZ: pun ~66 I ~l{l U~~Ml~ Apun:lY!Ull!S p~SU~l:l~p ;)IWS ~l{l U! s~nIuA puuI lUl{l P~llod~l s~lUuf "lunId PTlJ ){lnq U l{l!M ~l!S ~l{l p~doI~A~P ~AUl{ pun 886 I ~:lU!s All~dold ~l{l P~su~I pUll ~P!S~lOl{S P~lOU ~l{S "(;)IWS) l~lU~;) IuplsnpuI ~U!ruW plUM~S ~l{l U! ~su~I AnU~lln:l A~l{l All~dOld ~l{l ~sul{:lmd Ol ~P!S~lOl{S Aq ls~nb~l ~l{l p~M~!A~l s~uruf .aDuaAY uosmar 90ff J8 paJ8301 '(;)IWS) .IaJua;) 18!.1JsDpuI aU!.I8W p.l8Mas 'UO!S!A!pqDS 'I.aa.l;) ^tDr JO qJ.lDO.>l 'I '130m 'z JO'l aS8q3.1Dd OJ .3UI 'WDaIO.lJad ap!sa.loqs Aq JsaDba.l 8 UO 1!3UDO;) AJD aqJ OJ UOH8puaWW03a.l 8 ~u!P!AO.ld 'to-zooz UOHDlosal! SDOW!U8Ufl pass8d UOHOW UOl10W UlDW uo "loA JuaSUO;) SDOW!U8Ufl pass8d UOHOW .qd8.1~8.l8d 1 uOH3as ~uH!.IMa.l PU8 OMJ .IaqwDu UOmpU03 ~uHapp Aq fO-ZOOZ UOHDlosal! puawy (qHWS/PIOMS!.l~) UOHOW .fO-ZOOZ UOHDlosal! aAo.lddy (IP)lfqJ!WS) UOHOW .Z: l~qlUnu suo!l!PUO:l llU!l~PP Aq uO!lnIos~"H ~l{l pU~lUU UO!SS!lUlUO;) ~l{l p~ls~nb~l ~l{S '~lOJ~l~l{l '~lunb~pu SUM lU~lU~SU~ lOOJ-OZ: ~l{l P~lOU 'M~!A~ll~l{llTlJ l~YU lnq lU~lU~SU~ IUUO!l!PPU un p~ls~nb~l PUll lU~lUllUd~a :l!lP~I3 ~l{llUl{l P~lOU s~uruf "AUM-JO-ll{ll!l A~IIU P~lU:l!P~P ~l{lJO ~:lUId U! P~P!AOld ~q lsnlU lU~lU~SU~ Al!f!ln :l!Iqnd lOOJ -OZ: Y . I :UO!l!PUO:l llU!A\OIIOJ ~l{l Ol p~fqns UOllU:lUA ~l{lJO IUAOlddu llU!pU~lUlUO:l~l SUM UO!lU1lS!U!lUPU ~l{l P~lUlS ~l{S .lU~lU~SU~ Al!I!ln U l{l!M p~U!UlU!llUI ~q Ol P~~U PlnoM luql A;)IlU S!l{l U!l{l!A\. S;)!l!mn ;)!JP;){;:l puu J;)A\.;)S P;)lS!X;) ;)J;)ql P;)lOU ;)qS .SlU;)UJJjudV ;)P!SAUg JO lU~lUdoI~A~P lu~nb~sqns ~l{llOJ MOIIU pun 'y PUll ~lU~l:l Ol P~lU:lUA SUM A~IIU ~l{l JO Alpofmu ~l{ll~YU UO!llod llU!U!mu~l ~l{l SUM pun pu~-pu~p U SUM A~IIU ~l{l llU!lU:l!PU! 'uO!S!A!pqns M~!Aun~:lO JO t ){:lOIH U!l{l!A\ P~lU:lOI A~IIu ~l{l llU!lUlS 'IIm II~llUa Aq UO!lU:lnddu ~l{l P~M~!A~l s~lUuf 9<;"[, Xif1d 'so ~UIll/O A b';Jlnmyy uOls~UmUOc? .tJmum!/d 6006 '8 AJemm[ pTl!A-l~SJO A~D Oty o/Seward janllary 8, 2002 Commission Comments Plallning C'ommi,sioll M inlltes V olUll1e 5, Page 257 Smith commented that the Commission had accomplished a great deal of work with a full agenda. Keil stated she was impressed with Doug Capra's presentation on Mr. Kawabe and expressed hope that the Council would take the Commission's recommendation to heart and name the park after the Kawabe's. Larson concurred with Keil, stating more information helps make better decisions. Griswold also was impressed with Doug Capra and Lee Poleske support for the name of the proposed park. She stated it was important that the Commission make sure the park was something to be proud of. Citizens' Comments Ron Niebrugge, 509 Ballaine, thanked the Administration and the Commission on the behalf of Shores ide Petroleum, for their support to move forward with the purchase ofthe lease property at Seward Marine Industrial Center. Randy McFarland, 6.5 Seward Hwy, noted that he come before the Commission about a year and half ago with a request for transit venders being allowed on public property. He requested this issue be moved forward for action, noting that another season was approaching. Commission and Administration Response to Citizens' Comments Smith declared he would like to see the issue of transit venders resolved. Thanked Mr. McFarland for binging this back to the Commission's attention. Keil concurred with Smith. James stated that the transit vender issue had been worked on at a work session and that a site visit had been done. Janke suggested bringing the issue back before the Commission at the January work session. Adjournment The meeting was adjourned at 10:10 p.m. (City Seal) ~\ " ....~.. _I 0 E: l~., '1,.. ""... ~~ ........ ~L''}.''''' ,:. c} ...'o?-?O~.:,..;: '<:> ':. ~ "",C'J F..t"o....",. ... . 'S~ "-AG.'" - :~ -+- ~. ~ IIa . ~ ..,. .. . C':1 ,,^ T . u' :.: .: OJ~..'.>ll.J : 0 :: ~ ~ : .. .~ '0 ____ :: ct. \"'" ",... ~ .\ ~X..~'\tt:' 1 ..C?J;,",I'.'!' ~ "~,~" ...t'j"~":";',..I."" c:;;)"-,,^1)" . ,,', . ',' "'.- "\,~ ,'" "":),",;.' n"'tli..... .~~, ~':"~.'t>-. ""a:H~~ (~~ n Carol Griswol Chair ~lJ!UURld lf~noJOg ZOOZ 'vI A.illmrnf ;}lfl JOJ UMOl JO lno SllM. ;}lfS P;}llod;}l IlfoH uuAl J.lodal( DO!SS!Wwo;:) ~D!DDBld Hd)l 'P.illM.;}S JOJ P;}lllrnld SP;}f01d SlU;}W;}A01dW! {Rl!dR:J ;}lfl ssn:Js!p Ol ZOOZ 'ZI A.illruq;}d JOJ p;}UUR{d ~l;};}W pRO~ m[SllN UR SRM. ;}l;}lfl P;}lOU ;}){URf 'I!;})l1;}UO!SS!WW0;) Ol ;}SUOdS;}l UT 'ZOOZ 'Ilf:JlRW JOJ p;}Inp;}lf:Js ';}~RlOlf:JUV ll! .mtl!lll;}S ~lll;}UO!SS!WWO;) ~ll!mrnld ;}lfl PU;}llR Ol Sl;}UO!SS!WWO;) ;}lfl p;}~Rmo:JU;};}H 'UOSR;}S UO!PrulSUO:J ZOOZ JOJ l;}~lRl UO SRM. 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UO!SS!WWO;) ~ll!lloZ pUR ~ll!mrnld PlRM.;}S ;}lflJo ~ll!l;};}W lRln~;}l 'zooz '~ AlRruq;}d ;}lfl 8!;Z~d 'S::Jllm/oA ,':J}nlllW llOl,',:lllllllO.? fIIlllllll!/cl .lap.lO OJ 08;:) foog ~ All!nIq;'.f J11l!M;}.S'Jo '1J.D City of Seward Planning CommL5sion Minutes FebmaIJ' 5, 2001- Volume 5, Page 259 Commission meeting, however she noted at the January 28, 2002 meeting a portion of Bear Lake Drive had be vacated in exchange for other properties to bringing the existing Bear Lake Road into the right-of-way. She noted the items reviewed that affected Seward were; The Sterling Highway, Skilak Road update; the fuel spill at Cooper Landing; and the multi-agency building for the National Park Service and Forest Service in Seward. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (Larson/Rook) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The Chair noted the January 8, 2002 minutes were approved, as written and the information items on the Audio Conference Program and the Planning Commissioner Training Seminar were included on the Consent Agenda. Public Hearing - None Unfinished Business Resolution 2002-06 providing a recommendation to the City Council regarding policies and procedures for permitting vendors on city-owned property Janke reviewed the history of the request for vendor carts on City property, noting that the administration and the Commission had reviewed the issue at previous Planning and Zoning meetings, including a site visit to the proposed area and at several work sessions. He noted that the proposed Policy and Procedures were included in the Commission packet to be reviewed and forwarded to City Council by Resolution 2002-06. Keil noted she would support the Policy and Procedures be applied to all vendor carts within the City both on pubic and private property. Janke noted the current Resolution only addressed the vendors on City owned property. Request to suspend the rules. Swearing In of New Commissioner City Clerk, Pat Reilly administered the Oath of Office to new Commissioner Jean Lewis. Lewis took her seat at the dais. Motion (Larson/Hohl) Approve Resolution 2002-06 'lSO:l lUUJ!U!W U lU :)Iquf!uAU :)l:)M lUl{l Sl!Ulmd SlU:)A:) Iup:)ds pUll AIlu:)lffi:l AlD :)l{llTIql P:)lOU SUM H 'UOSU:)S-.lJO :)l{l U! 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UO!S!A01d U :llU;J1:l UO!sS!illilloJ ;Jt[l p:lls:)nb;J1:)H 'All;}dOld AlD UO SllU:l lOPU:)A 'ilU!M.oIIU JO lloddns U! ;}){ods 'ABM.q~!H p.lBM.as S"9 al!W 'PUBf.IB.{3W APUBlI 09Z:xmJ :>"umroA 100g ~'A.n?lUq"d ''''lnmw UOfSS1U/U/O:J fIT/WUf!{d rJJl!M".s'.Io AiD City or Seward Planning Commission Minutes FcbnJaIY5, 2001.- VolU1Ilc5, Page 261 noted that snow removal and additional costs to accommodate a vendor would be the responsibility of the City. She supported the recommendations as stated, noting that an amendment could be added if needed at a later date. Motion (Larson/Rook) Amend Resolution 2002-06 by adding a Section 5 "The 2002 application period would be extended forty-five (45) days after the adoption by City Council of the Policy and Procedures." Larson noted that time would not allow the 2002 application period to be met without extending the application period for the 2002 deadline. Motion Passed Unanimous Motion (LarsonIHohl) Amend, Policies and Procedures, Equipment and Development Requirements, Section 2, end of first sentence, by adding "or advertising". Larson stated she would not want an umbrella with advertising on it. Motion Passed Unanimous In response to HoW, Janke stated that ifa vendor required electric power, the vendor would incur the cost. He stated the vender would have to apply and receive service just like any other customer of the City. Vote on Main Motion, as Amended Motion Passed Unanimous New Business Review of a proposed use to grow medicinal mushrooms in the Office Residential Zoning District Janke reviewed the Office Residential Zoning District stating the proposed use to grow medicinal mushrooms was not specifically identified in the Land Uses Allowed Table. He further stated the Unlisted Uses portion of the City Zoning Code stated that unlisted uses may be allowed upon written decision by the commission provided that each unlisted use meets all ofthe following conditions: 1. 2. The use is not specifically permitted in any other district. Janke continued by stating that the proposed use was not permitted in any other district. The use is not more appropriate in another district. Janke stated that similar uses were allowed in the Auto Commercial, Industrial and Resource Management districts, but not specifically the growing of mushrooms. 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AIT1nIq~;{ pl1lM.:>.S'.Io AiD City ofSewam Febm;uy S; 2001- Planning Commission Minutes Vdlume S; Page 263 HoW voiced concern over the curb cut widths; she noted the current curb cuts did not meet current city code. Motion (KeillHohl) Approve Resolution 2002-07 recommending City Council approval of pedestrian easements on City-owned property adjacent to Fourth Avenue to accommodate the State Department of Transportation's Fourth Avenue Harbor Pedestrian Pathway Project. Janke read the following verbiage changes to the Resolution that had been suggested by the City attorney: Section 2 change AUTHORIZE to DEDICATE PEDESTRIAN EASEMENTS easements to rights-of-way authorize pedestrian easements on to dedicate certain The dedication may be in the form of restrictive covenants. pedestrian easements to dedicated rights-of-way Second Whereas Section 1 change delete change change add Title Motion (Larson/Lewis) Amend Resolution 2002-07 recommended by the City attorney. as Motion Passed Unanimous Vote on Main Motion as amended Motion Passed Unanimous Commission Comments Rook stated she was concerned with adding a vender to the current congestion in the boat harbor plaza, noting she would not want to see popcorn or other items scattered around. She remarked she was excited about the coming Seward Centennial. Keil welcomed Commissioner Lewis to the Commission. Larson echoed the welcome to Lewis. She requested comments from administration on the scheduled Board of Adjustments hearing on the appeal of the Pruitt Conditional Use Permit. HoW expressed excitement to welcome Lewis to the Commission. ....lt11~!1r.r~... ~,,'!.~~:' ":\'iJ :.: () .~,~,:t, ~'," ~::" .c~ .".,61"""",,:'J:"::.\.. .:',\ '" ~"" ~~,." ," ~~r-..w.:~\. ~lt'ti<>",,~~~,.c'i '.~, :: /1J'f ~....) ~~, .... ----. \ ~ : \ ~4 :: 0: 'T\'lr;18 : 0 : : \ VL...J.. i :: .. '. 0 ---- 3"::: :: -;. ~"";'~r... . O'S'/,,:: ~ v.(:', ~<:10cl'c!: ,,' "J ~ ~~ Vt.., .', .........' \....Y tt' "4'1 '4t~s ~O I-'!t....... 'tt"'u.nt'ft\''li (Iuas Al!;)) " -~;r-< ..'~,:..:,:,~ .,,_.'"~ ~ '::::. .,." l!ulJ;)-a::l!A lJl!lliS wO.1 l tUY' .-._,.~ ~ ~lal;) 'Bll!ffiIUld walD uuuoa . r-'U owod OS:6 lU pawnofpu SUM 'Bu!laaw alJl loawwnofpv opalpunlJ am Sl!illlad aSfl JUUO!l!PUO;) MOlJ uo sampa::l01d pun sa!::l!lod alJl OlU! 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SilloOlqsnW{Rll!"!paW JO ilU!M.Olil aql 10]lSanba1 alJl aas Ol pUI'B SUM. alJ palRlS aH OUO!SS!illillO;) alJl Ol S!Mal paWO::llaM OSJU lJl!lliS OUO!SS!illillO;) alJllJl!M 'BU!~lOM Ol pmM.lO] 'BU!~001 SUM alJs palUlS S!M.al t9ZxmJ '!;:Jwn[OA S;1JnlJ.lJiV 1I0.1b'b:Ul/lllq') .9l~1111mIJ 100(; '!; AlI!TU(I'N P.IT!M;}5' JO AJ.D City ofSewaJd MaTch OS, 2002 Call to Order Plauuiug Coullmssiou Miuutes Volume .5; Page 265 The March 5,2002, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.rn. by Carol Griswold, Chair. Opening Ceremony Larson led the Pledge of Allegiance to the flag. Roll Call There were present: Carol Griswold, presiding, and Lynn HoW Kristi Larson Tom Smith Marianna Keil Jean Lewis comprising a quorum of the Commission; and Scott Janke, City Manager Rachel James, Planner Donna Glenz, Planning Clerk Special Reports City Administration Report James reported that Commissioner Cindy Rook had resigned from the Planning and Zoning Commission. Janke stated that the new Manager of Engineering and Construction for the City would be arriving on March 18' 2002. KPB Planning Commission Report Lynn HoW submitted a written report ofthe recent Borough Planning Commission meeting. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (LarsonlKeil) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent :Illf!pnplf! 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PlaIl/llilg CommissioI1 MlilUtes Volume 5, Page 267 A 10 foot utility easement along the north property line adjacent to Washington Street from the east 20 foot utility easement (on new Lot 2) to the west 20 foot utility easement (on new Lot 1); A 10 foot utility easement along the west side of the westernmost existing 20 foot utility easement extending from the north property line to the south property line; A 10 foot by 31 foot guy anchor utility easement on the south property line of new Lot 1; A 10 foot utility easement identified as Note 2 Electric Easement that will be provided by a written recorded document; Expand the existing 10 foot sanitary sewer easement along the south property lines of Lots I and 3 to 20 feet; and Ifthe as-built survey identifies that the existing City of Seward pump station is located on Lot I, a utility easement must be provided to cover the pump station. City ofSewaJd March 05, 2002 . . . . . In response to questions from the Commission, administration stated that by subdividing the parcel into three lots current-parking contracts with the University on the property would continue to be worked out, noting that some parking for the Sealife Center employees was provided on the property. James reviewed the request for the utility easements in response to Commissioner Keil. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (KeillLarson) Approve Resolution 2002-08. Motion (Larson/Hohl) Amend Condition Number 1; change title to replace Addition No.2 with "University Replat" . Motion Passed Unanimous Motion (Hohl/Smith) Amend Resolution 2002-08 by adding Condition Number 6 stating; "Require street lighting (on Third Avenue and Railway Avenue) comparable to that located on Fourth Avenue between Madison and Van Buren Streets". Smith stated that he supported the increase in lighting, noting that the safety for pedestrian traffic in the area was a concern. Motion Passed Unanimous Vote on Resolution 2002-08, as amended Motion passed Unanimous 'P;)SOI:l SUM. illf!lll;)q :lnqnd ;)ql pUll Plll;)q ~ Ol p;)lS;)nb;)l ;)SI;) ;)UO oN 'L ){:lOIH 'Y-I WIJo ;)P!S qlnos ;)ql UO;)UTI All;)dold ;)ql pUll tv pUllJo PU;) ;)qllu P;)lU:lOI SUM. :lUs-;)p-In:l ;)ql illf!lUlS UllUll!l{A\ Ol P;)PUOdS;)l ;)~f 'moJ l;)qumU uOH!PUO:l If! P;)lOU :lUs-;)p-In:l ;)quo uO!lU:lOI ;)ql UO UO!lU:ly!lllP lOJ P;)){SU ullWl!l{A\ '){:lOpAlG s,drqS PlllM.;)SJO l;)iluuuW flll;)U;)O ;)ql Sll UO!ss!llWo:) ;)ql Ol ;)){ods 'lOf;}Ulll:) 0 I SZ: I 'UBWJ!qA\. or.(( 'p;)u;)do SUM. illf!lll;)q :lnqnd ;)ql pUll 'P;)lOU SUM. 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Motion (LarsonlKeil) Amend Resolution 2002-09 by adding Condition Number 6; "Include the Unsubdivided Remainder of Block 7 as Tract A, Block 7". Motion Passed Unanimous Consent Motion (Hohl/Smith) Amend Resolution 2002-09, Condition Number 4 to add; "and that the radius of the cul-de-sac meet borough code requirements" . Motion Passed Unanimous Consent Motion (Hohl/Griswold) Amend Resolution 2002-09 by adding Condition Number 7; "The subdivider must provide an as-built survey of aU existing structures on Lot lA, Block 7 to ensure there are no encroachments". HoW expressed the concern that there was not an as-built on the existing structures, she noted that an as-built was a usual requirement of a subdivision with existing structures to ensure that there were no encroachments. Motion Passed Yes: Lewis, Hohl, Keil, Smith, Griswold No: Larson Vote on Resolution 2002-09, as amended Motion Passed Unanimous Resolution 2002-10, recommending that the City Council direct the City Manager to issue a request for proposals for Lot 11, Block 6, Seward SmaU Boat Harbor Subdivision James stated that the City currently leased Lot 11, Block 6, to the Chamber of Commerce, at no cost, noting that the current lease was to expire on July 12, 2002. She reported that the Chamber had utilized the site two weeks each year as the Salmon Derby Booth, and had sublet the site during the remainder of the season. A letter was sent by the City Manager informing the Chamber the lease was due to expire. In response, the Chamber submitted a proposal to use the property and develop the site as the Silver Salmon Derby Park, with a portable building to be used for the Silver Salmon Derby booth. James noted that several others had expressed an interest in submitting a proposal to develop the property. She stated that the parcel was approximately 1200 square feet. 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P;)l:Jldruo:> u~ PUt( SlU:JW:JA01dUl! ){lUMplUoq l:Jt(lO pUll l:JM:JS 'l:JWM o~u SlU:JA :Jldno:> U lUt(l p:JlOU oSIu :Jt(S 'AlD :Jt(l Ol :JnU:JA:J1 :Jsu:JI U! lU:JA l:Jd 00'009'($ :JP!A01d PlnoM t(:>!t(M 'OO'OOO'St$ oaXff!d's'Jum/oA gOO(; 's'O q:J.l1!pv SJlnTllpv ClO.""7WWOc? firlllJ1Il!/d Plf1MCJS'.I0 A~O City or Sewald PlaIlIliIlg CommissioIl Minutes March OS; 2002 VolumeS; Page27! consider the financial impact that the Derby had on the City and requested that Lot 11, be permanently dedicated to the Chamber for the Silver Salmon Derby for the life of the Derby event. In response to Griswold, Roy stated that the Chamber had a concept to bring people into the area by having a kiosk with information directing people to other areas of Seward. She noted the Chamber was open to all suggestions for the area and that the Chamber was there to serve the Seward community; and did not plan to have an empty building on the lease site. She continued by stating that possibly other non-profits would be using the building when the Derby was not in progress. Dean Kasischke, Camelot Subdivision, addressed the Commission as the Vice-President of the Chamber of Commerce; he spoke against Resolution 2002-10, noting that the success of the Seward Silver Salmon Derby had been greatly dependent on the location ofthe booth headquarters in it's current position on Lot 11, in the Small Boat Harbor. Andy Mezirow, 213 Bear Drive, spoke to the Commission as the owner of Alaska Ocean Outfitters, leaseholder of Lot 10, and the business next to the Chamber on the boardwalk in the Small Boat Harbor. He stated that the Chamber building had become dilapidated and run down over the last several years, noting that the condition repelled visitors to the area. He noted that he supported the Chamber of Commerce but he stated as a business owner his concerns were to have something done with Lot 11 before the summer season. Scott Bartlett, Harbor View Subdivision, spoke as a board member of the Chamber of Commerce. He stated that the benefits of the Silver Salmon Derby help support Seward all summer. He explained that the Chamber supported the fish restoration program for Resurrection Bay, by supplying 120,000 smolt with monies from the Derby. In response to questions from the Commission, Bartlett stated that the Chamber board was reviewing plans for the current building and the cost to bring it up to city code. Sara Nan, 329 Third Avenue, spoke to the Commission as the owner of Alaska Memories, the sub-lessee of the Chamber building on Lot 11. She stated she supported Resolution 2002-10 and the process of Requests for Proposal (RFP) for the parcel. No one else requested to be heard and the public hearing was closed. Motion (Larson/Smith) Approve Resolution 2002-10 Larson supported the Resolution and the Request for Proposal (RFP), with the provision, space be provide for the Silver Salmon Derby Booth. Lewis supported the Derby Booth remaining at the site, stating that it was the optimum site for the Derby booth. She stated she was not in support of a park at the site. Smith concurred that the Derby Booth should remain at its current location. Noting that the lease site should be revenue generating and that if the Chamber was the leaseholder they should be required to pay for the lease. He stated he did not support the idea of a park. 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She noted that if, from the study the proposed project was determined to be a viable project, the applicant would present a proposal for a long-term lease of the property. James reported that Lot IIA was currently zoned Park and Lot 12A was currently zoned Institutional. She stated that the current use of the proposed lease property was the existing tennis and basketball court and BMX bike path. She summarized that the administration recommended support of Resolution 2002-11. In response to the Commission, Janke stated that if the recreation center was to be built on City owned property the long-term lease agreement would require that the facility be open to the general public. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. Scott Barlett, Harbor View Subdivision, spoke to the Commission as the manager for the Seward Resort. He stated that in order for the Department of the Army (DOA) to precede with the study of this project the DOA needed to have possession ofthe property, through the short-term lease agreement. He noted that the project would have to be open to the public to be financially profitable, stating the military guest at the resort could not support the project on a year round bases. City. In response to HoW, Barlett stated that the facility would be a tax generating facility to the In response to Smith, Barlett stated that the Seward Resort had brought 68,500 visitors to Seward during the last fiscal year. Smith stated he supported the project. In response to HoW, Barlett stated the concession area would be presented in the proposal from the private developer. He stated he could not speak to what the developer would be including to make the project profitable, stating that if the selling of alcoholic beverages was proposed it would be included in the proposal. No one else requested to be heard and the public hearing was closed. Motion (Keil/Larson) Approve Resolution 2002-11 HoW stated the importance of the public being able to continue the use of the tennis court and the BMX bike path during the three-year lease period. Smith spoke in support of the Resolution, stating the community supports a bowling alley but does not have the resources to build one. Griswold spoke against using city property for the facility. In response, Janke stated that if the facility were built on the City property currently leased by the Military the public would not be allowed to use it, noting that it would be on the Military Base and therefore closed to the public. 3qJ JO ULl3J 3qJ ~o!-lnp 3noHo03 S3Sn 3!Iqnd ~OHS!X3 3.I!nb3.1 J!30nO;) Al!;) 3qJ J8qJ Sp03mm033.1 Aq3.13q OO!SS!mmO;) 3q.L" ~OH8JS 's 00H33S M.30 8 ~0!PP8 Aq p03my (PIOM.S!-I~/lqOH) oOHoW J03S00;) SnOm!080[l p3!iSUtl oOHoW . 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In response to Smith, Janke stated that the Parks and Recreation Department a number of years ago had put in the BMX path. HoW stated the tennis court and the monument would also need to be relocated if a long-term lease of the property was proposed. Motion Passed Unanimous Consent Vote on Resolution 2002-11, as amended Motion Passed Unanimous Note: -the Chair reminded the Commission of the 11 :00 pm sunset clause. Commission discussed the options of the time remaining. It was decided to hear the public testimony of the last public hearing item and then postpone the action to a later time. Resolution 2002-12, providing a recommendation to the City Council regarding a proposal to dispose of an interest in city-owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. Nina Daley, 1408 Fourth Avenue, spoke to the Commission in support of Resolution 2002- 12. She supported the portion of the parcel north ofthe J-Dock fire and pedestrian access lane be recommended for disposal through sole source negotiation with the lease holder of the adjoining Alaska Railroad property. She supported the portion of the parcel south of the J-Dockaccess lane remain in control of the city for the continued use of public parking and access-to the other Alaska Railroad lease properties. ,'" Paul Carter, 700 Fifth Avenue, stated that due to the time he wout~ wait to address the Commission at the continuation of the public hearing. ' Jim Pruitt, Maple Street, stated that due to the time he would wait to address the Commission at the continuation ofthe public hearing. No one else requested to be heard and the public hearing was closed. Commission discussed the date for the completion of the Public Hearing and the Unfinished Business agenda items; it was decided that the Commission schedule a Special Meeting to address the remaining agenda items on Thursday, March 7,2002, at 7:30 pm. ""U'U'.f1 ~,,,,~"4 :fa .(fr.:. ~"Jj..O:j ...t..... ""...: ~ .... ~.' .,~&~ ~ ~~'...~ ' ~ ..'", '?.A'. d" , # l ___ .~ . . . ';I; ;-i rn..Tr:TS =.:. .. \~.I.-va ;: ,. -. ---- at': .- tIl! ",\~_ ~. ~ ~ vk...~':'l:fo,fd ;.... n .: ~4'-:~,....A.............. \....~ ~.... ~"iPJ3s ::10 """.. tt"....."", (IU;)S Al!;)) J!Uq;) ~IOM.S!lD 10m;) ~'Y ~VJ J(1;)1J ilU!ffiillld ~ =>iDcuuOQ ~ ?~ 'w'd ~€: II lU p;)wno!pu SUM. ilU!l;);)W ;)ql lU3wwnofpv 'Sl;);)llS UOnU;)S pun puoW!G qloq uo :>IDUll ;)ql ;)SU;)l:>U! PlnoM. q:>!4M. 'u0!lUllOdsuu1lJO lU;)WllUd;)G ;)ql Aq p;)M.OrrU ;)q lOU PlnoM. 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S!4l P;)lOU;)H 'l;)J(:>ud uo!ss!ulwo;) ~ql JO €8 ~~Rd uo dmu lRId ~ql Ol UO!sS!UJWO;) ~ql p~mJ~l pUR UI~l! ~U!.rn~q :)!lqnd ~ql ~l~IdUIo:) Ol ilU!l;);)W IU!:>;)ds U ilunnp;)q:>s lOJ UO!SS!UlWO;) ;)ql P;)){lillql 'l;);)llS ;)lduW 'mwd W!f SlU3WWO;) ,su3Z!H;) gOOg 'I/O lpll!W PlllM:>f,Jo A~D 9L'l:>fj1!J's':>UIn{OA S:>}Ull!W llOlSSlURllO,) 1i1~llm1!{J City olSeward March 07, 2002 Call to Order PlallIWJg GOlllIJ1issioll Special MeelllJg MlllUles VolumeS, Page 277 The March 7, 2002, regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.rn. by Carol Griswold, Chair. Opening Ceremony Lewis led the Pledge of Allegiance to the flag. Roll Call There were present: Carol Griswold, presiding, and Lynn HoW Kristi Larson Tom Smith Marianna Keil Jean Lewis comprising a quorum ofthe Commission; and Scott Janke, City Manager Rachel James, Planner Donna Glenz, Planning Clerk Special Reports - None City Administration Report - None Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (SmithlLewis) Approve the Agenda and Consent Agenda Griswold requested the item to reschedule the April regular meeting and the April work session be pulled from the Consent Agenda. Motion Passed Unanimous Consent Public Hearing Resolution 2002-12, providing a recommendation to the City Council regarding a proposal to dispose of an interest in city-owned Lot 1, Block 6, Seward Small Boat Harbor Subdivision. 'Ul;);)UO;) Almuud U SUM illl!)j"md ;)TIqnd lm[l illl!lOU 'All;)dOld ;)ql illl!sU;)!Jo SUO;) pUU sOld ;)ql p;)SSn;)s!p UO!Ss!lJ.IWo:) ZI -ZOOZ DOHDIOS3H 3AO.lddV (IQOHJI!3)() DOHoW 'P;)SOI;) SUM illl!m;)q ;)TIqnd ;)ql pUU pm;)q;)q Ol p;)lS;)nb;)l ;)S{;) ;)UO ON 'All;)dOld ;)SU;)I puo.If!U}l u)j"surv illl!ll!OfpU ;)quo l;)PIoq;)SU;)I ;)ql ql!M UOHU!lOil;)u ;);)IDOS ;)IOS qilnolqUo p;)sods!p illl!;)q ;)UUI SS;););)U )j";)oQ-f ;)quo qllou UO!llod ;)ql p;)lloddns ;)qS ';)nU;)AV qllTIod Ol uo lno illl!)j";)uq lnoql!M illl!)j"md MOIIu Ol qilnou;) ;)ilmI lOU SUM {;);)md ;)qllUql P;)lOU ;)qS 'H!nJd Ul!f Aq P;)SU;)I I;);)md PUOlf!U"M U)j"SUrv ;)ql UlO.:g: Ulll[ll;)qlO illl!)j"md lOJ ;){q!SS;););)U ~ lOU PIn OM ;)UUI SS;};);)U )j";)oQ-f ;)quo qllou {;);)md ;)quo UO!llod ;)qlluql P;)lUlS ;}qS 'l I -mOl uO!lnIos;)"MJO lloddns ll! 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Ol ;}UlU:) l! mun qllou illl!PUnH pmnD lSuo:) ;}ql UlO.:g: P;)PU;}lX;) puu l;);}J 5;[ :+ SUM lll!od lS;}P!M Sl! lU I;);)md ;)qlluql P;)lOU ;)qS 'S;}!ll;)dOld ;)SU;)I ,(uM.Jo lqilRl puol{!U"M u)j"surv ;)ql puu ;}nU;)AV qllTIod U;);)Ml;)q P;)lU;)OI SUM luql Al!:) ;)ql Aq P;)UMO AIlU;)Jm;) All;)dold JO ;};);)!d MOlmU U SUM UO!S!A!pqns loqmH lUOH IImlIS pmM;)S '9 )j";)OIH 'I lOlluql illl!lUlS All;)dold ;}quo AlOlS~ ;)ql P;)M;)!A;}l S;)UlUf 8Ll X/1!d ~. ~umfoA gOOg 'Lo If:JJ1!}1T S~lnrn}1T Jirl!P~}1T flll:X>dS 1l0l.<'Slllllll({) JirIllnl1!fd plP-MCJSJO .{~O O'ty of Seward March 07, 2002 PlanJling Commission Special Meeting Minutes VolumeS, Page 279 Keil spoke in support ofthe sole source negotiation and Resolution 2001-12. Motion (Hohl/Larson) Amend Section 1, second sentence by deleting the words highest and best use and adding "public benefit is well demonstrated" . Motion Passed Yes: Smith, Lewis, Hohl, Larson, Griswold No: Keil Motion (Keil/Larson) Amend Section 2, by deleting the words, in exchange for the construction of public restrooms. Motion Passed Yes: Smith, Hohl, Keil, Larson Griswold No: Lewis Motion (Hohl/Griswold) Amend Section 2 by deleting through sole source negotiation with the lessee of the adjoining Alaska Railroad Corporation Lease Contract 6725, and replace with "using the public request for proposals process" . HoW stated she supported the process of getting the highest price for lease of public property through the request for proposals process. Motion Failed Yes: Hohl, Griswold No: Larson, Smith, Lewis, Keil Vote on Resolution 2002-12, as amended Motion Passed Yes: Lewis, Keil, Larson, Smith No: Hohl, Griswold Unfinished Business Resolution 2002-13, providing a determination on a proposed medicinal mushroom growing operation at 424 Forth Avenue, in the Office Residential Zoning District. James reviewed the proposed use to grow medicinal mushrooms in the Office Residential Zoning District. She stated that the Commission had postponed their determination from the February 5, 2002 regular meeting and had discussed the proposal at the February work session. She noted that additional information had been provided at the auoN - (pOl.1!ObOl.1 OO!:J3B oN) SJ.lOdOl1I pOB SWOln IBOO!lBW.lOjOI .Z:OOZ: 'SZ: {!ldy 'AUpSan.1loJ UO!SSaS )[lOM al(l pUU WOZ: '6 {!ldy 'Aupsan.1 lOJ i3U!laaw I!ldy al(l palnpal(:)s puu aJquI!uAu sai3UUl(:) al(l passms!p UO!ss!llillioJ al(.1 .ZOOZ 'fZ l!.IdV OJ UO!SSOlS }):.I0M ZOOZ '911!.1dV OlqJ pOB ZOOZ '61!.1dV OJ ~0!lOlOlW .IBIO~Ol.1 ZOOZ 'z l!.IdV OlqJ Ol1opOlq;lSOl1I SSOl0!SOl[ MOlN SOOW!OBUfl pOlSSBd uO!loW f[-ZOOZ UO!lnlOSiJN uo iJlOA PIOMS!.I~ 'S!MOl'l 'qnwS 'lqoH :ON OOS.lB'l 'UOl)1 :SOl A pOl1!B.tJ OO!lOW .pOlMOIIB SBM OlS0 S!qJ SB3.lB .IOlqJO U! 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H -ZOOZ uO!lOIOSOl1I OlAO.lddV (S!MOl'l/qnWS) oO!loW .apo:) a.rg: puu i3U!pI!nq AlP laaw Ol pal!nbal aq PlnoM i3U!ppowal lIu lUl(l paU!Ufdxa U!lsny .ap!SlnO slaU!uluo:) IUlaw U! paU!Bluo:) aq Ol pal!nbal aq PlnoM pnpold-N al(lJo ai3ulols lUl(l palou aH .fllUI!U!UI SUM aW!l auo lU Au:xIOld al(l uo aq Ol pasodold SUM lUl(l pnpold alq!lsnqwo:) JO lunOUID al(lluql palUlS aH .UO!ss!llillioJ al(l wo.y: suo!lsanb Ol papuodsal Ja!l(J al!d lUUlS!SSY 'u!lsoV!JOlf .i3U!pI!nq pasodOld al(l U! asn al(l i3U!Prui3al lU;){Ul.mdaG al!d pruMas al(ll(l!M law pUl( al(s lUl(l paWls al(S .ssaU!snq wooll(snw lUU!:)!paw pasodOld al(l JO luu:)!Iddu al(l su a)[ods 'anuaAY Pl!l/.1 Pl9 'q;l!AOl;l!J.lOll[ BI!OlqS .salnJ al(l puadsns Ol palsanbal UO!ss!llillioJ S I -z:00Z: uO!lnlosa}l JO IUAolddu papuaUlUlo:)al UO!lnllS!U!UlPU al(llul(l palUlS saUIDf .PplS!G i3U!UOZ IUllUap!Sa}l a:)!lJO al(l U! asn paMolIu uu lOU alOj;)lal(l SUM puu IUlnlln:)!li3u SUM asn pasodold al(l lUl(l UO!lUllS!U!UlPU al(l JO uo!U!do al(l SUM l! uO!lnllilOJU! lnuO!l!PPU al(l ql!M Wl(l paU!Bldxa saUIDf .uo!ssas )[lOM puu i3U!laaw Arunlqad 08Z Cl5l?J '1/ :JllmrO A gOOg 'Lo q:JJl1fV .<:JlllmfV JlurP:JfV r1!T:J:Jds lTo.Tmwwo:J Jirf!lnmfJ pT1!M:JSJo AID City of Seward March 07, 2002 Planning Commission Special Meeting Minutes VolumeS, Pa,!,'e281 Commission Comments Larson and Lewis stated that they were comfortable with the outcome ofthe Lot I, Block 6, Small Boat Harbor issue. HoW commented she was not comfortable with the decision on Lot 1, Block 6. Smith remarked that he supported the Commission looking at all Conditional Use Permit plans in a work session setting before they come to the Planning and Zoning Meeting for approval. Griswold voice frustration with the Lot 1, Block 6 outcome and the enormity ofthe whole Pruitt hotel project in the Small Boat Harbor. Citizens' Comments- None Commissions and Administration Response to Citizens' Comments - None Adjournment The meeting was adjourned at 9:45 p.m. /t~,~ Donna Glenz Planning Clerk ~~~ Carol Griswo1l1 Chair (City Seal) ,""....,." ~...." OF SEI1/"" !It" ~--l ......... '4~ ~ ~ 6....~~O~.:'YO ~ ; ....-:r.rr -- ~:\ ~ . ::1' ___ '0. ~ = : SEAL \ : :e: . Ie: : \ : . ~ . --- " = ",,, -. .tIt ~,. 1.n....~A... ""f\:.. - ~ ..'~ -~ -. "'V""a 1 '\\it._ ...Ll ~ '~.',.~~J'...~...l.... ~...-~# '(".,.....t"",""R lIo.' b."' .~~ ',..' Vr "..v~,lj" "ll'I,,,...,,,,,\: 8pua~v aql uo asoql. U8ql. .IaqlO sman PU8 ~1I!.I8aH 3gqQd .IoJ palopaq3S lON sman 8pua~v uo sluammo;:) .suaz!l!;:) 'ilII!l~~m uo!ss!llfluo;) illJ!lllIl!ld qilnolOH lU~:l~l ~qHo 110d~1 U~n!lM U p~n!Wqns NOH UlL\1 l.Iodall uo!ss!mmo;:) ~U!UU8Id BP)I .. 'jJII!l~~m l!:lunO;) Pc~u ~qllu P~lII!oddu ~ PlnoM pUll UO!ss!llflUO;) ~ql UO A:lUU:lUA ~qllOJ p~!lddu puq PlllUoQ:lY\{ W"!lluql P~lOU ~qS 'Al!l!ln :l!lP~P AlP ~ql ~1!TIb:lu OllusodOld lS~lUl ~ql UO l!:lunO;) 4;) oluo!lUlU~S~ld u ~P!A01d Ol p~lnp~q:lS SUM UO!lU!:lOSSY :l!lP~l3 l~moH luql P~lUlS ~qS 'S~A!l~lfll ~ln01 'sno!lllA ~ql JO M.~!A~lU UO ilII!){lOM AnU~lln:l SUM 'P~f01d ~ql uo lU~UlSS~SSY lUlU~tlRJO:I!^U3 ~ql JO UO!l~ldUl06 10J lOl:lU1lUO:l SIAl!;) ~ql '~QH luql P~lUlS ~qS 'q:l1UY\{ II! P~f01d PU01 ~~A~l ){~~lj ~s~Ullduf ~ql uo ilII!l~~Ul :l!lqnd U U~~ puq ~l~qlluql P~110d~1 ~qS 'UO!ss!llflUO;) illl!lloZ pUU illl!llllUld ~ql pUU lpuno;) Al!;) ~ql U~~Ml~ UO!SS~S ){lOM lII!of ~ql ~lnp~q:lS~l PlnoM lpuno;) ~qlluql ~lUlS s~umf ';)Q UOlilll!l{su& II! SUM l~iluUllY\{ Al!;) ~ql ~){Ullf nO:lS luql P~lOU S~UlUf l.Iodall uO!l8.llS!U!rnpv 4!;:) Suo!lBluaSa.ld 1fl Sl.lodalll8pads ){1~1;) illJ!lllIl!ld 'ZU~lD llUUOQ l~UUllld 's~umf pq:l~ pUll ~UO!SS!llflUO;) ~qHo Ulllionb U ilII!S!ldUlO:l S!M~1 Ull~f l!~)J UUUU!lllY\{ ql!WS UlOl UOS1ll1 !lSl!)J IqoH uuA1 pUU 'ilU!P!S~ld 'PIOMS!lD 101U;) :lU~S~ld ~l~M ~l~ql 118;:) 1I01l 'iluIJ ~ql Ol ~:luu!il~uu JO ~ilp~ld ~ql P~l S!M~1 Auorna.la;:) ~u!uado 'l!l!l{) 'P[OMS!lO [Oll!) Aq 'm'd Of:L ll! lJplO Ol P~UW SUM UO!SS!llfiUO;) illl!lloZ pUll illJ!lllIl!ld plllM~S ~qHo ilII!l~~Ul llllnil~l ZOOl '61!ldy ~ql .Iap.lO Ol1l8;:) z'8Z,.W!J y,'.7wnfC)A s.7/nmw 1l0l<'SHlllll(O lillllllT1!ld gOOg '6llldV fll1!M;>f,'.I0 AID City ofSewaJd P/.?l1/llilg COlllllli,sioll Millutcs Apri/9, 2002 Volumc 5, Page 283 DJ Whitman, 12105 Camelot, spoke to the Commission as the General Manager for Seward Ship's Drydock, he stated that he had submitted a letter to the City regarding the Seward Ship's Replat. He noted that the letter addressed the seven conditions placed on the replat, stating that it was the opinion of Seward Ship's that several of the conditions addressed areas outside the lease parcel and asked the Commission to re-look at the conditions. Approval of Agenda and Consent Agenda Motion (Larson/Smith) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The Chair read the titles of the following consent agenda items approved by the Commission: March 5,2002 Regular Meeting Minutes March 7, 2002 Special Meeting Minutes The following were noted as informational items: State of Alaska, Department of Fish and Game; a request for input on wildlife management Issues. U. S. Army Corp of Engineers Notice of Application for Permit to establish a commercial Pacific oyster aquatic farm. State of Alaska, Department of Natural Resources, Public Notice: Proposed tideland easement, Seward to Kodiak fiber optic line Special Items Election of Chair and Vice-Chair Griswold opened the floor for nominations for Chair of the Planning and Zoning Commission. Smith nominated Carol Griswold and Keil nominated Tom Smith for Chair. Ballots were distributed to the Commission; votes were placed and ballots picked up by the Clerk. The Clerk read the votes as follows: Griswold - 4, Smith - 2. Motion (Lewis/Smith) Elect Carol Griswold as Chair for the Planning and Zoning Commission. Motion Passed Unanimous Consent Griswold opened the floor for nominations for Vice-Chair for the Planning and Zoning Commission. Lewis nominated Tom Smith for Vice-Chair. ;}ql uo ;}woq A{!UlllJ ;}Iilll!s illl!lSP';} UIl SUM ;}l;}ql P;}lUlS ;}qS Ol;};}J ;}lUnbs 000'9 JO ;}Z!s 101 UlnllJ!U!ill lU;}lln::l ;}qll;}W slOl qlOq pUll P!llS!G illl!UoZ IU!lU;}P!S;}}l A{!Ullld -;}lilll!S ;}qlll! 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Jiunnll1ld (UOS.lB1IS!M3']) uonow jjoog '6 fUdV pmMCJSJo A~O City ofSewmd Planning Commission Minutes Apri/9, 2002 Volume 5, Page 285 proposed Lot 2, and that the administration had recommended an as-built survey to verify that there were no encroachments created by the replat. James noted that the parcel was serviced by municipal utilities. She reviewed the Two Lakes Park access stating that the City owns the adjoining D.S.S. 703 parcel, located to the north and west ofthe proposed subdivision. She stated there currently was no public access to Two Lakes Park from First Avenue, however the public had trespassed over the Callahan's private property. James noted that previous discussion by the Commission had supported the city obtaining a public pedestrian access to Two Lakes Park over the northeast comer of the Callahan property. She stated the administration had concern with requiring pedestrian easements as a condition of the plat because there was other access and the property owners did not support the easement. She stated that the administration supported the Commission recommending Kenai Peninsula Borough approval of the preliminary plat ofthe Federal Addition, Callahan Replat subject to the following conditions: Provide the utility easements identified on the preliminary plat; and Provide an as-built survey of the existing structure to verifY that no setback or lot line encroachments will be created by the subdivision. Notice of the public hearing as posted and published as required by law was noted, and the public hearing was opened. Maureen Callahan, 613 First Street, spoke to the Commission as the current property owner. She stated that currently there were two public access routs into Two Lakes Park. She stated that as owner ofthe property, the Callahan's did not want to place a pedestrian easement or right-of-way on the parcel, noting that they felt it would negatively impact their ability to sell the property. She requested the Commission support Resolution 2002-16 as it was written. Patrick Callahan, 33983 Tressler, spoke to the Commission as the son ofthe property owner. He stated that if the subdivision was approved the lot would be available for the City to purchase, or to work with another buyer to obtain an easement for the park. He noted that having a public easement to Two Lakes Park without providing a parking area could create problems for the residents ofthe area. No one else requested to be heard and the public hearing was closed. Motion (Keil/Smith) Approve Resolution 2002-16 Smith stated that he supported Resolution 2002-16. He noted that the Callahan's had allowed the public to trespass over their property for a number of years and he supported working with the property owner to pay for and acquire additional public access to Two Lakes Park. Larson stated she supported the City acquiring the proposed Lot 1 to use as public access and parking for Two Lakes Park. Commission discussed the emergency access used during the 1964 earthquake. 'SUo!suapca samI!ln amlty pun JJll!lS!Xa 10J aIqtlI!tlAtl alaM. Sluawasua altlnbaptlltlt(l amsua Ol SltlId Uo!s!A!pqns JO UO!l!PUO;) pmpunls tl StlM. S!t(l palOU at(s Il'SlUaWaStla AlTI!ln ItlUO!l!Pptlll at(l ~lUap! 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OllU3;lUfpu 3DU3A v JS.I!.>I uo P3JU;l01 'JUld3H uuq8llU:) 'Uomppv 18.l3P3.>1 '[ JO'} p3S0dO.ld 3qJ 3SBq;UDd IpUDO:) Att) P03WW03311 (qnWS/OOSJB'}) OO!WW SDOW!UUUIl P3SSUd uOHoW 9SZX1l!J 's' "llInIOA s'::>/nmJV 1l0lSS[WllIO:J .5[[[[llIl!fJ 9[-Z:OOZ uOHDlos3H uo 3JoA 6006 '61"dV pll!M::>,S'JO 40 City olSeward Planning Commission M,ilUtes ApIiI9, 2002 Volume S; Page 287 Condition 4: Dedicate Tract A# as a public right-of-way with a cul-de-sac at the Lot lA, Block 7 property line, and that the radius of the cul-de-sac meet Borough Code requirements. SSD's letter stated that the Commission had imposed a condition relating to property outside the leased parcel. The Ground Lease, Amendment No.3 does not require Seward Ship's to perform or pay for the cities "house keeping" outside the lease parcel. James stated that in accordance with the approved Lease Amendment No 3 (Item 2) the new Lot lA, Block 7 includes a portion of the service road/access easement previously identified as Tract A (Sorrel Road). This condition was a direct effect ofSSD's replat. She noted that it was required because the replat proposed to eliminate a portion of the existing access easement. Condition 5: Include the Unsubdivided Remainder of Block 8 in the plat and identify it as Lot 3, Block 8. and Condition 6: Include the Unsubdivided Remainder of Bock 7, as Tract A, Block 7. SSD's letter states that the Commission had imposed a condition relating to property outside the leased parcel. The Ground Lease, Amendment No.3 does not require Seward Ship's to perform or pay for the cities "house keeping" outside the lease parcel. James stated that Condition 5 and 6 were essentially the same and required the same action. She explained that Seward Ship's was expanding its lease parcel to include a portion of the Unsubdivided Remainder of Block 8. This condition was a direct effect of SSD replat to expand its lease parcel to include a portion ofthe remainder of Block 8. James noted that Borough Subdivision Code states that no unsubdivided remainder ofless than 40 acres that does not abut on a dedicated public right-of-way shall be permitted. Condition 7: The subdivider must provide an as-built survey of all existing structures on Lot lA, Block 7, to ensure there are no encroachments. SSD's letter states there were no permanent structures on the additional property to Seward Ship's lease, therefore Seward Ship's is not obligated to pay for additional as-build drawings of Lot lA, Block 7. James stated there were no structures on the proposed Lot 3, Block 7. She noted that the new plat had not placed any new lot lines in areas that would create any encroachments with existing structures, also noting that lot lines had been removed making the parcel larger. She concluded that the administration recommended the Commission amend Resolution 2002-09 by deleting condition number seven which required an as- built survey. Motion (KeiIIHohl) Delete Condition No. 7 from Resolution 2002-09. Keil supported the deletion of condition seven noting that she supported the remaining six conditions. . Note: The Commission Suspended the Rules DJ Whitman, Seward Ship's Drydock General Manager, stated that Seward Ship's haft a copy of an as-built ofthe original building on the lease parcel done in 1989. He noted that the clUtent . replat was removing lot lines and adding property to the lease site so there would not be any encroachments created. Griswold expressed support for requiring the as-built survey, noting the City should have up to date documents on file. ",'I.. U II..., ..'.\ ...,.JlO' ~i),- ..... ,~'lI;;Ii 3'^ .,. ~"C)...t..u..~~~ """4- .:' rl"....r.. \. ~ ~""';;" X 1'\ It. ~ -4~ ..A~V ."... U" .... :: ." -g .. ~ :: l -"- \:. - . 1.\1"1'38 . · :.: ~ :e. - .. . .. .. 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Opening Ceremony Janke led the pledge of allegiance to the flag. Acting City Clerk, Christy Terry administered the Oath of Office to new Commissioner Tim McDonald. McDonald took his seat at the dais. Roll Call There were present: Carol Griswold, presiding, and Lynn HoW Kirsti Larson Tim McDonald Marianna Keil Jean Lewis Tom Smith comprising a quorum of the Commission; and Scott Janke, City Manager Rachel James, Planner Donna Glenz, Planning Clerk Special Reports City Administration Report Janke noted that the Fourth Avenue, Port Avenue Project had been delayed. He stated that the Department of Transportation was planning the start of construction for late August or early September. He noted that Rachel James last day as planner for the City was Friday, May 10, 2002. James stated that the Community Development office had reviewed the plans for the Alaska Vocational Technical Center new student dorms. She stated that the office had also done a courtesy review for a proposed new Safeway store. She noted that the proposed store was to be built to the south ofthe current store location. James stated that House Bill 96 (State acquisition of the Jesse Lee Home) had been moved forward from the Senate to the Governor for signature. KPB Planning Commission Report Lynn HoW stated she would email a written report of the recent Borough Planning Commission meeting to all Commissioners. ;}UON - ssau!sno: paqs!uyufl snOW!UBUfl passBd UO!WW L I-ZOOZ uonnlosaH aAo.lddy (q:J!WS/UOS.lB']) UOnOw 'P;}SOP SUM ~lI!.ID;}l/ :)!lqnd ;}l/l pun p.ID;}l/ ~ Ol p;}lS;}nb;}l ;}UO ON 'p;}U;}do SUM ~lI!lU;}l/ :)!lqnd ;}l/l pun 'P;}lOU SUM MUI Aq p;}l!nb;}l su p;}l/s!lqnd pun P;}lSOd su ~lI!.ID;}l/ :)!lqnd ;}l/UO ;}:)!lON "L I-ZOOZ; UO!lnIOS;}lI JO IUAOlddu P;}PU;}UlWO:);}l UO!lUllS!lI!WPY "lU;}WdOPA;}P IU!lU;}P!S;}l lU;}:)Ufpu pun {!Ull SS;}:):)U )[.IDd S;})[ll1 OMl ;}l/l U;};}Ml~ l;}.lJnq JUIDlUU U lI!UllI!UW Oll;}PlO lI! 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UPU;}~U lU;}SUO:) ~lI!A\orroJ ;}l/l JO S;}H!l ;}l/l PU;}l UllULI!ul/;) ;}l/l :Juasuo::> snow!uBufl passBd uonow Bpua~y :Juasuo::> pUB ttpua~y aq:J aAo.lddy (lqOH/qHWS) Uonow Bpua~y :Juasuo::> pUB Bpua~y JO IBAO.lddy ;}UON - Bpua~y aq:J uo asoql uBql.laq:JO swan pUB ~u!.lBaH 3gqnd .IoJ palnpaq3S :JON swan Bpua~y uo s:Juawwo::> .suazm::> 06'lXilJd's':Jwn[oA {;OO{; 'f/A"P'JV S:JlnTIlJV UOl.<.<llIllIH{/ }i1IllIllP.[d pW.Al:J.f)JO A)D City of Sewarrl MayS, 2002 Planning Commission MlilUtcs Volume.5, P<we 291 New Business Rodney P. Kinney Associates, Inc. April 25, 2002 letter, regarding P & Z Commission review of Block SA, Oceanview Subdivision Addition No 2 Replat, Resolution 2002-08. James reviewed the letter from Rodney P Kinney Associates requesting an amendment to the conditions for the Oceanview Subdivision Addition No.2, Block 5A Preliminary Plat, Resolution 2002-08. Specifically condition number 6, which required street lighting (on Third and Railway Avenue) comparable to that located on F ourth Avenue between Madison and VanBuren Street. She noted that Kinney Associates was requesting that condition number 6 be removed from the required conditions. James stated that administration concurred with the subdivider, that requiring additional street lighting outside the subdivision boundary was an unwarranted condition ofthe replat for the following reasons: 1. Although the Subdivision Code Section 16.05.010 Required Public Improvements; requires that street lighting shall be installed in accordance with the requirements of the city, the City does not have any standard requirements for the type and amount of street lighting required in the city; and 2. The Manager of Electric Utilities did not request additional street lighting in this area. James noted that in addition, a conditional use permit (CUP) would be required for the development of the multi-agency center on this property. The CUP process would provide the Commission an opportunity to place conditions on that development including additional street and/or parking lot lighting. Administration recommended that the Commission amend Resolution 2002-08 by deleting Section 1, Condition No.6. HoW voiced concern with the City's success in the enforcement of required conditions of conditional use permits. In response to McDonald, James stated that the Manager of Electric Utilities did not feel the City had the authority to require the subdivider provide streetlights outside the subdivision. She noted that the replat was not adding streets inside the subdivision. Motion (Keil/Lewis) Amend Resolution 2002-08 by deleting Section 1, Condition No.6. Keil stated that the Commission could address the lighting issue when the conditional use permit comes before the Commission at a later date. Noting that the lighting was a public safety Issue. Smith concurred that the lighting be addressed by conditional use permit. Griswold stated the lighting in the area was an issue of public safety and spoke against deleting Condition No.6. 'UD!SS!illillDJ ::llll ::llDpq ::lUlD:) PlnDM lndU! :)TIqnd ::llll UU lDU lUl{l ~U!lUlS 'SS::l:)D1d lU::lUl::lAIDAU! :)TIqnd U U~!S::lp Dl ::lq PlnDM UD!SS!illillDJ ~U!UOZ pun ~U!UUuld ::llll JD )[SUl ::llll lUl{l p::llOU ::l)[UUf 'PIDMS!lD Dl ::lSUDdS::l1 Ur 'Sl:)::lfD1d :)TIqnd UU lOJ SS::l:)D1d lU::lUl::lAIDAU! :)!lqnd U ~U!dDpA::lp Aq Sl:)::lfOld :)TIqnd U! 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SSD1:)U P::llU:)Dl SUM ~U!Punq lU::lJJn:) ::lqlluql p::llOU ::lllS 'pmM::lSJo ::ll!SUMDlIUU!~!lO '~l )[:)0.18. '9t WIJD l::l::lJ OZ qllDU ::lql pun 017 q~nDJql Lt sWl p::lUMD Al!J JD Sl::lWD:) All::ldD1d ::lql ::llU:)Dl Dl SlDA::lArnS Punl S::llUpDSSY pun ::lU!lJ p::ll!l{ PUll Al!J ::lql lUlll P::llUlS S::lUlUf J81daH .IaJua:J .Io!uas 'p.l8Mas JO aJ!SUMo.L 18U!~!.IO aqJ JO 18Ao.Idd8 q~no.loH 8lnsu!uad !8ua)l pU8lpuno:J AJ!:J ~u!pUamm03a.1 81-Z00Z uOHnlosaH PIOMS!.l~ :oN Ha)l 'lqOH 'S!Ma1 'qJ!ms 'PI8UOU3W 'UOS.l81 :sa A pass8d uOHoW 'l6'lxmd 's' ;JUIn/OA S;J}nlll}f llO,lSSllllUlO:J fiTllTnll!/d ;;006 '8 Al!}f pllfM;J,~'JO "lJ.D Gl~vorSeward May 8, 2002 Commission Comments Planning C'oI11mission Minllles Volllme 5, Page 293 Lewis thanked the Commission for their support during her time on the Commission. Smith thanked Commissioner Lewis for her time and input on the Commission and wished her well as the new City Clerk. He welcomed Commissioner McDonald, and thanked James for her knowledge and tremendous support to the Commission; he wished her well in her new job. Larson praised James for her exemplary job as planner. She thanked Commissioner Lewis for her time on the Commission and wished her well. She expressed welcome to Commissioner McDonald. Keil echoed praise for James and wished her well, also thanked Commissioner Lewis. Griswold welcomed McDonald to the Commission. She noted that the Borough Assembly meeting held in Seward was very poorly attended. Griswold thanked Rachel for her support and wished her well. Citizens' Comments - None Commission and Administration Response to Citizens' Comments- None Adjournment The meeting was adjourned at 9:20 p.m. 0/?!/7tL Donna Glenz Planning Clerk $~ r ~~L~ Carol Grisw' d Chair (City Seal) . ""...."", ~...,,~ Of S~I1./'" , ,.~~~.......Oi;:...~.A~~ ~ v.._ . -v~~..v ~ . I ....... ~ -. ..- ~: \ ~ .~. SEAL i.: .. : .. - ... 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(yU:)S Al!J) l!uq;) ~?~o~m;) , ){l:)y;) ~U!UUUYd /~/ ;'fJO(J 'pala3UB::> SBA\ 'lOOZ 'I' aunf .I0j palnpaQ3S ~uHaaw ~U!UOZ pUB ~U!UUBld 176(; Xi1!({ ~ :J1Im{'JA S:JllIll!W C101S~11ll1llO:J JiT~ll/Cl1!{d bOOb 'f? CJlln1 plP.M:JSJo A~D City o[Sewald July 2, 2002 Plalllling Commission Minutes Volume 5, Page 295 presentation on the Comprehensive Plan. He stated that staff would contact URS Alaska and notify the Commission of the reason they were not available for the presentation. Janke stated that the pedestrian underpass on the 0 - 8 State Highway Project was scheduled for the Phase II portion of the project, which was scheduled to begin summer of2003. Janke apologized for the quality of the pedestrian pathway map supplied by the Department of Transportation (DOT) included in the Commission packets. He noted he would contact DOT to obtain a better visual aid. He also reported DOT had purchase the site needed for the pedestrian tube for half a million dollars. Janke reported that the new planner for the City was scheduled to arrive July 15th. Janke stated that the restrooms in the Kawabe park at the comer of Adams and Fourth had opened. KPB Planning Commission Report Lynn Hohl reviewed the highlights ofthe recent Borough Planning Commission meeting and submitted a written report. Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Motion (Larson/Hohl) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent The Chairman read the titles of the following consent agenda items approved by the Commission: May 5, 2002 Regular Meeting Minutes approved as written. Public Hearing - None Unfinished Business - None New Business Resolution 2002-19 recommending City Council approve a proposal by URS Alaska Operations, to amend the existing contract of professional planning services to update the Seward Comprehensive Plan, at a cost not to exceed $7,929.00 for preparing a series of GIS maps Janke stated that URS had worked with Rachel James, former Planner, and the Kenai Peninsula Borough on the mapping proposal. He noted that at one time the BOfoughwas providing the needed mapping, however the Borough was no longer providing the maps; Janke stated that before any contract was signed with URS, the database would be useable to the City staff. ..'"........ ~"'~~ 1110 ~.:~ 'jf!.,"'i\I'C.'i;;...~ ~ ! l"~ - "~\'Pl \ eei ~S e. i \~ -~: i '\ 0......;&. .....~, (IU:lS Allo'"') ~ ~';.,,:""O .' L '(." 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Opening Ceremony HoWled the pledge of allegiance to the flag. City Clerk, Jean Lewis administered the Oath of Office to new Commissioner Sandie Roach'. Roach' took her seat at the dais. Roll Call There were present: Tom Smith, presiding, and Lynn HoW Tim McDonald Kristi Larson Sandie Roach' comprising a quorum of the Commission; and Scott Janke, City Manager Malcolm Brown, Planner Donna Glenz, Planning Assistant Absent were: Carol Griswold - excused Marianna Keil- excused Special Reports City Administration Report Janke introduced Malcolm Brown, the new planner for the City. Janke reported that the Kawabe park construction was moving forward as scheduled. He noted that the City was working on the parking issues in the boat harbor for the Salmon Derby. Janke stated that there was currently no contract between Korea and the Usibelli Coal Company. He expressed concern that currently the last coal ship was scheduled into Seward the end of October. 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U p:lll!Wqns pun lJU!l:l:lW UO!ss!WWO;) lJU!UUuId l{lJnOlOH lU:l:>:ll :lql JO sll{lJnqlJ!l{ :lql p:lM.:l!A:ll ll{oH l:lUO!SS!WWO;) 86ZX1l!d's':nuuIOA S;)lm~lW 1I0lSS1Ulll/(rJ fiulIlIlI!ld J.lod;)H OO!SS!wwo::) ~0!008Id lid)): ;;00;; '81S"n1InV {1II!M;)f).fO A~D City a/Sewald August 8, 2002 Plalll1ing Commission Minutes Volume 5, Page 299 Brown reviewed the request by Alaska Vocational Technical Center (A VTEC) noting that the property was located in the Institutional Zoning district and a Conditional Use Permit (CUP) was required for a Child Care Center. Brown stated that the parking required was five spaces. He noted that the administration supported the Child Care Center. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. No one requested to be heard and the public hearing was closed. Motion (McDonald/Larson) Approve Resolution 2002-20 HoW expressed concern with the parking for the entire property. She noted that parking for all the uses on the parcel had not been addressed. She expressed safety concerns with no sidewalk at the access to the building. HoW suggested postponement until an accurate site plan showing parking for all uses on the property was provided. Commission requested to suspend the rules. Fred Esposito, Director of A VTEC, stated that students were scheduled to arrive August 19, 2002. He noted that the remodel for the childcare center needed to move forward as quickly as possible. In response to HoW, Exposito stated that the handicap access to the building was from the alley entrance. He stated that there was currently no sidewalk in front of the proposed daycare. Motion (Hohl/Larson) Amend Resolution 2002-20, Section 1 Paragraph E, under finding; by replacing the second sentence with: "A VTEC will work with the administration to provide adequate on-site parking and safe egressfor child care patrons." And Paragraph F, replacing aU findings with "See E above" Motion Passed Unanimous Vote on Main Motion as amended Motion Passed Unanimous Unfinished Business - None New Business Resolution 2002-19 recommending City Council approve a proposal by URS Alaska Operations, to amend the existing contract of professional planning services to update the Seward Comprehensive Plan, at a cost not to exceed $7,929.00 for preparing a series of GIS maps !S,JlJ"S 4J''lI.l''tlO ":Jv/d u"'IVI SV'I 'I:Jl'lM 'spuv/"Pl.L SID "'11 uo IUV:Jl/ddv "'11 Sq SUOllv.I"do :lullS/XI] "zl/1JIU.lOf p/nOM "S1J"/ 1U.I"I-/.I0'lS "/q1JM"U".1 v sv:!IH:FllU1... p83.1 OJ f .I3qWRU SY:nI3:HM ~U!~U8q3 Aq YZ-ZOOZ UOHRloS3H PU3WY (UOS.l8'I11qoH) uOHoW yz-zooz UOHRloS3H 3AO.lddy (qHwSflIIOH) uOHoW ';}SU;}\ SpUlJpP!l ;}ql pUlJ P;}f01d ;}ql JO lloddns U! ;}~ods )IV 'pmM;}S '6ZL xos: 0 d }P!W.l0:J3W 3}f!W "S!8P 3qJ J8 .I!8q:J S8 J83S .I3q }fooJ PU8 p3A!.J.I8 PIOMS!.I~ wd Ot:8 JY :3JON: 'sm;}A sn\d All!qllsud ;}ql10J \;}tnrnq;) IlU!lS!X;} ;}ql ;}Ilp;}lP Oll!llll;}d ;}sn SpUlJPP!l U P\;}q AuudUlO;) s~ luql P;}lOU;}H ';}JnltlJ ;}ql U! p;}tnrn\d ;}l;}M l;}lUM~;}lq pUlJ lOqmq lUoq P;}UMO APlUA!ld U luql IlU!lUlS P;}f01d lU;}UldoPA;}P P;}SOdOld ;}ql P;}M;}!^;}l;}H 'UO!ss!UJUlO;) ;}ql UlO.:g: suo!ls;}nb P;}l;}MSUlJ;}H 'P;}fOld ;}qlJo M;}!^;}l U ;}AuIl ';)UI ';}IluA\uS 7fl ;}Ilmg U~SU\V PI8UOU3W W!.L ';}lllU.I!l!Il;}\ ~ p\nOM SPUlJ\;}P!l ;}qlJo ;}SU;}\ ;}ql10J P;};}U ;}ql u;}qlll!nq ~ Ol ;}l;}M P;}f01d P;}SOd01d ;}qlJ! l;}A;}MOq lU;}pYJns SUM ;}IluA\us 7fl ;}Ilms: U~SU\V Aq P\;}q l!Ull;}d lU;}lJn;) ;}ql P;}dO\;}A;}P ~ OllOU ;}l;}M All;}d01d ;}qlJ! luql P;}lOU;}H ';}n\UA l;}~mw l!uJ UlJql SS;}\lU Almnb Al!;) ;}ql UlO.:g: ~;)01 ;}P!SU IlU!H;}S lloddns lOU P!P UO!lU1lS!lJ!UlPU P;}lUlS ;}~Uf 'P;}f01d lU;}UldoPA;}P U;}A01d U Ol P;}q;)UHU IlU!~ ;}SU;}\ ;}qllnoql!M ;}SU;}\ Ull;}l-Iluo\ U lloddns lOU p\nOM UO!lU1lS!lJ!UlPU luql P;}lOU;}H 'P;}fOld ;}ql IlU!pmIl;}l SW;};)UO;) JO M;}!^l;}AO UlJ ;}AuIl ;}~f 'uO!ln\OS;}lI ;}ql IlU!pmIl;}l SW;};)UO;) l;}q IlU!SS;}lPPU 'P\OMS!.ID l;}UO!SS!UJUlO;) UlO.:g: UO!ss!UJUlO;) ;}ql Ol P;}lU;}S;}ld Ul;}l! 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Motion Passed Unanimous Motion (Hohl/Smith) Amend Resolution 2002-21 Section 1 by adding "The Commissionfinds that entering into a renewable short-term lease of the city- owned tidelands South. . . . and by deleting after consistent with "Municipal Lands Management Plan". Motion Passed Yes: No: Smith, Roach', Hohl, Larson, Griswold Motion (Smith/Hohl) Amend Resolution 2002-21, delete Section 2, 3, and 4; and re-number Section 5. Motion Passed Unanimous Motion (Hohl/Smith) Amend Resolution 2002-21 by adding a new Section 2; The Commission finds the short-term lease of these City owned tidelands is in the public interest. Motion Passed Unanimous Motion (Griswold/Larson) Amend Resolution 2002-21 by adding a new Section 3; Planning and Zoning Commission recommends the City Council authorize the City Manager to enter into sole source negotiations with the applicant with the purpose of executing a short term lease. Motion Passed Unanimous Motion (Larson/Hohl) Amend Resolution 2002-21 by adding a "'1.L 1U/od Sl'll puo{;Jq SS,,;J;JV P"z/.Io'lmvun ou :JU/1V;J/pu/ puv.. ~Ba.JV IB!.JJSDPD....... ~D!MOnOJ SJDammO;) DO!SS!mmO;) OJ PPV (PIOMS!.J~/lqOH) DOHOW SnOm!DBDfl passBd DOHOW .. ""I/S "'1110 .I"U.lO;J ISV"'1lnOS "'II IV V".IV p";JU"1 "'II "p/SmO ,,:JV.lOIS p"tU"sqo PV'I "'IS IV'll P"IOU "'IS "SJpvql"s OIU/ SIU"lU'I;JVO.l;JU" IU"P/ll" OU 1.I0d".1 01 P"SV"ld sv'" "'IS P"IOU l'loH.. 'SJDammO;) DO!SS!mmO;) OJ PPV (DOS.JB'I/lqoH) DOHOW 'S;}ln~ ;}ql ql!M AtDIO SRM.;}q P;}lOU ql!WS oA:j.mdold ;}sml ;}::lU;}!'lS ;}U!mWJo ;}lDl!lSUI ;}ql UO lU;}Ul;}SR;} UR lOJ ls;}nb;}l R IlU!pmIl;}l p;lnSU;} UO!SSn::lS!p R pUR ql!WS Aq P;})"[SR U;};}q PRq UO!lS;lnb R lRql P;}lOU JqoH SDOm!DBDfl passBd DOHOW .. "S.lVllOP UO!ll!lU V fTV'I .101 "qnl uV/.Ils"p"d "'II .101 p"p""u "I/S "'II p"sv'I;J.lnd .Loa P"1.I0d".1 oSlv "H "P/v ,vns/ll .I"l1"q V u/vlqo 01 .Loa PVIUO;J ll!'" 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Janke volunteered to double-check the sign location. " Motion Passed Unanimous Motion (Hohl/Smith) Approve the July 2, 2002 minutes as amended. Motion Passed Unanimous Consent Informational Items and Reports (No action required) Janke reported that at the Harbor Business Association meeting, on August 13, 2002 the Department of Transportation would be present to talk about the Port Avenue, Fourth Avenue Project. He encouraged all Commissioners to attend. Commission Comments McDonald stated that he felt the A VTEC childcare project was a good project and he was happy to see the project move forward. Larson welcomed Roach' to the Commission and Brown to the staff. She stated that the McDonald tideland issue had been difficult but was happy with the result. Smith also welcomed Roach' and Brown. He asked for clarification regarding the use of a Resolution coming from the Commission to the Council. Janke explained that a Resolution from the Planning and Zoning Commission was a recommendation to the City Council and was the final action ofthe Commission. Smith expressed concern over the lack of good project plans being presented to staff and the Commission for review before action was taken. HoW thanked Brown for the good maps. Noted that she was pleased that Brown could do the GIS work for the needed Comprehensive Plan maps. She expressed concern that two staff personnel would not be able to get everything done. HoW noted that the Comprehensive Plan schedule looked very ambitious, stating the Land Use Plan section could take one evening. Roach' thanked everyone for the welcome and noted she was very excited to be part ofthe Commission. Griswold apologized for arriving late; she noted she was returning from the Anchorage airport. Citizens' Comments Stu Clark, 1129 Cliff View, expressed concern over the parking on the street. He requested that the Commission look at the parking issue when reviewing the Comprehensive Plan. pun "aUIP!s~ld 'PIOMS!lD 10.rn;) :lU~S~ld ~l~M ~l~lJl liB:) 1I0H 'llUIJ ~lJl Ol ~:)un!ll~lIu JO ~llp~ld ~lJl P~I .lJ:)UO"}l AUOW;).I;):) ~U!U;)dO 'l!lllJ;) 'PIOMS!lD 10.rn;) Aq 'w'd OS:L lU l~plO Ol P~IIU:) SUM UO!SS!WWO;) llll!llOZ pun llUIUUUld p.rnM~S ~lJlJO llUIl~~W .rnlnll~l lOOl 's l~W~ld~S ~lJl VOEa9l1d 'f;';)llWfOA SCJlnll'N llOl.'Sllillllo..? fiTlllnm[d .I;)p.lO OJ liB:) gOOg 'r: .l:xrW;Jlc!CJ,S' fll11M'J!,'}O .{In .,~,~~IU%ii3" ."',.....,0{ .1(' 1J"v <Ii\~~.....\Io,;~ \.",..J:~ I.;:~! ',..t~. ~:'>i..~. ~:.:i'..~::.:~....i~.;~~t~ '\.~. ... ~1.' .. ... J,j" -.",,/\-. '(" , a~; . ...~ '1,," ..- ~... U. ~"' ::.. ....... .. t7a :o! '1V:'7rn ~.: u. a~.. tI"I ~ : .. ".1 .~ _ ._ -:. e.. ...rtl = -:.. """'. "'- . ,.r.; .' " ~ .. v,(,. ',-."l:/Ot!'6"'..' ....1 !IIi ~or;,v~.............i>.)...V ~zt "#,;"I:1S ~o .....:~ ~"'..n"\\ (IU~S Al!J) l!UlJ;) ~MS!lO 10.rn;) ~. ~ "'Il~J;) llUIUUUld ~~oa 'w'd 00: II lU p~wnofpu SUM llUIl~~W ~lJl Ju;)wwnofpv 'p~pU~nU pUlJIJUlS Ol l~AO pun sl~lsllunOA Oll l~AO lUlJl P~lUlS ~H 'loolJ:)S lJllm p.rnM~S ~lJllU PPlJ SUM lUlJl dum:llluqP~sug uopilUUl uurOll ~llllOJ UOS!R!l ~lll SU P;}~lO,,\:\ PUll ;}ll P;}lQU OSJU ~H 'u~.rn p.rnM~S ;}lJl UI ~nss! ~Jl~;}H ~.rnH ~:)rudS ~lJl uo sllJllnolJl p~ss;}ldx~ UMOlH SJU;)WWO:) ,SU;)Z!JD OJ ;)suods;)H uOHB.lJS!U!WPV pUB UO!SS!WWO:) vOEXkd 'f;'CJllWfOA S;)lnlllN 1l0lSSWllllO:J fiTwllwfd gOOg 'E/Isnffnv fll11M"S}0 N.D City of Seward September /1, 2002 PlaIlluiJg Commission Mliwtes Volume 5, Page 305 Lynn HoW Tim McDonald Tom Smith Kristi Larson Sandie Roach' comprising a quorum of the Commission; and Malcolm Brown, Planner Donna Glenz, Planning Assistant Absent was: Marianna Keil- excused Special Reports City Administration Report - Held for later in the meeting. KPB Planning Commission Report Commissioner HoW reviewed the higWights of the recent Borough Planning Commission meeting and submitted a written report. Other Reports, Announcements & Presentations -None Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda Nina Dailey, Small Boat Harbor, spoke against the Informational/Directional Map Signs requested in the Capital Improvements Projects submitted by the Seward Parks and Recreation Department. She noted that Seward was a small community and the directional information was currently available in several places. She asked the Commission to review setbacks in all commercial zoning districts of Seward, not just the Industrial District. Approval of Agenda and Consent Agenda Motion (Smith/Hohl) Approve the Agenda and Consent Agenda Griswold requested the August 6, 2002 minutes be removed from the Consent Agenda. Motion Passed Unanimous Consent The Chair stated the August 6, 2002 minutes were removed from the Consent Agenda. iJlfl fo ]VilOJddV PiJPUiJlUlUO;JiJJ fiJllf;J iJJ1f SID iJlf.L Of oiJUV7 lU]nH Isulv:Jv tf/PiJJ1P SVM ;JVs-iJp-]n;J iJlf.L 0, otfvM-fO-IIf:J1J iJ]qvdo]iJiliJp iJlfl l1lUl] U1VJJiJI puv 'I;JOJpiJq iJlf.L O[ oloof-lfIJof IV piJldiJ;J;JV iJq 01 PiJPUiJlUlUO;JiJJ iJJV iJ];JJD lU]nH puv iJUV7 lU]nH S:JUlpu1f :JulMo]]of iJlfl UO p3SBg 'z uOH33s M3U B :J.l3SU! 'ZZ-ZOOZ uOHolos3H PU3WY (UOSJ:B'I/lqoH) uOHoW "UO!SS!illillO::l "ql Aq p~sn::lS!p U.,~ Pllq lllql S:BU!puy ABM-JO-lq:BPlOOJ -AllOJ "ql p.,Z"!.murums JqoH l.,UO!SS!illilloJ 1J!P "ql uo dn .,q PlnoM s"!l!I!ln "ql pUB pBOl "ql U"P!M Ol Plllq ~ PInOM l! lllql .,UB'1 Ul{nH :BUOIB d""lS os SBM PUBI "ql JO AqdBl:Bodol"ql P"lBlS lJ.,m:B){::l"!Q 'UO!SS!illillOJ "ql urO.I] SUO!lS.,nb Ol .,SUOdS.,l UI "P"P""U J! 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S!qj, o.BldOllllJOlBJ~bfJOl!a DompPY lJ!D 3qJ JO IBAO.lddB q~oo.log qOSU!U3d !BU3)1 ~U!PU3WW033.1 'zz-zooz UOHOIOS3H ~U!.IB3H 3!1qod gOOg '&' .1;}({lU;}Jd;}S' PII!M;},S'jO 40 90Ea8"d Yt';}um[OA PlnlrrW II01ssmmlO.7 Jirmm"fd City of Seward September 3, 2002 PlanJ1iug CommissioIl MJilUtes Volume.5; Page 307 forty-foot radius cul-de-sac. 4. The proposed twenty-foot dedication matches the recent right-oj-way agreement with the adjoining property owner oj Lot I-B. Renumber Section 2 to read Section 3 Motion Passed Unanimous Commissioner Hohl pointed out a clerical error of a missing word in number two ofthe notes on the plat and a missing word following "containing" in the title block. Vote on Main Motion as amended Motion Passed Unanimous Unfinished Business - None New Business August 6, 2002 Regular Meeting Minutes Griswold requested more information from the City Manager on the Yukon Fuel project, however the City Manager was not in attendance. She requested staff to follow-up on the request. Motion (Larson/Smith) Approve August 6,2002 Regular Meeting Minutes as written. Motion Passed Unanimous Consent City Administration Report Brown reported that the State of Alaska Historical Commission held their summer meeting in Seward on the 22nd and 23rd of August. He noted that the review of the RFP's for the Jesse Lee Home Rehabilitation Project, Phase 1 had been completed and that the proposal was to go before City Council on September 23, 2002. Informational Items and Reports (No action required) Introduction of the Three-Year Capital Budget Request Brown noted that the individual City departments had worked on the priorities ofthe Capital Improvement Projects (CIP) within each of their departments. He further noted that the staff had worked on the overall priorities of the CIP. The top projects selected by staff were noted in the following order. 1. Paving of the roads. 2. Satellite fire station with the City Shop added on for construction, he noted that if there were cost problems the City Shop would become the priority. Brown noted the work session was scheduled for the 10th of September and the special meeting set for September 24th for final recommendation to City Council. "l;JqW;Jld;JS JO qlO I ;Jl(l UO UO!SS;JS )[lOM ;Jl(llU p;Jf01d lU;JW;JA01dwI [Ul!du;) ;Jl(ll(l!M UO!ss!llilliO;) ;Jl(l OllS!SSU Ol ;JJqtlf!UAU ~ Ol p;Jrnp;Jl(:JS ;J1;JM SpU;Jl( lU;JWlIDd;JP ;Jl(llUt(l uopU!:>;J1ddu 1;Jl( p;Jss;J1dx;J uosml sJuaWWO;) ,su3ZJJ!;) OJ asuodsaH UOHlUJS!U!WPV pUB UO!SS!WWO;) "Sp;Jf01d lU;JW;JA01dWI IUl!dU;) ;Jl(l ilU!M;J!A;J1 U! ;J:>unllodUl! 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JCXfwc>]dc>S Pll!MC>S10 AID City ofScward Septcmber 3, 2002 PlalllZing Commissioll MUl/Jtes Volnmc 5, Page 309 Adjournment The meeting was adjourned at 9:15 p.m. ~~~ Donna Glenz Planning Clerk ",'"11""1 '\~~~'~ ~~.~~~""" (City Seal) .:- &?....~o~~...~<> ~ ~._ .""V'~:..-:. :: : -..- '0\ ~ .. : \ - =.: SEAL I.: - . . - ~ \ .....- : = ~ \ I ~ \ lS};.y,,~ ~""I~ ~ ~, '1>:.....~.,h~:.-:..co~.,l ~~ I;f OF ~v -".. """ n It"" C~~sw~ Chair City qf Sward October 2, 2002 Call to Order Planning Commission Minutes Volume 5, Page 309 The October 2, 2002 regular meeting ofthe Seward Planning and Zoning Commission was called to order at 7:30 p.rn. by Carol Griswold, Chair. Opening Ceremony McDonald led the Pledge of the Allegiance to the flag. Roll Call There were present: Carol Griswold, presiding, and Lynn HoW Kristi Larson Sandie Roach' Marianna Keil Tim McDonald Tom Smith comprising a quorum of the Commission; and Kris Erchinger, Acting City Manager Malcolm Brown, Planner Donna Glenz, Planning Assistant OSp;;lf01d SlU;;lW;;lA01dwI IBl!dB::> JO lS!{ ;;llfl IBA01ddB 10J rr::lunO::l Ol plBMlOJ pUB ~l!lO!ld Ol SBM UO!SS!lllWO::> ;;llflJo ;;lI01 ;;llfllBlflllll!lOU '(Z-ZOOZ UO!lnIoS;;llI P;;lM;;l!A;;ll UM01H Op;;lSOp SBM llll!lB;;llf ::l!{qnd ;;lill pUB PlB;;llf ;;lq Ol p;;llS;;lnb;;ll ;;lUO ON oP;;lU;;ldo SBM llll!lB;;llf ::l!{qnd ;;llfl pUB 'p;;llOU SBM MBI Aq p;;ll!nb;;ll SB p;;llfS!{qnd pUB P;;llSod SBM llll!lB;;llf ::l!{qnd ;;llflJO ;;l::l!lON SOOl - fOOl JB3A IB3SY 'Sl33fOJd IBl!dB3 p3lBl3J-pUnj IBJ3U3~ 'uBld lU3W3AOJdWI IBHdB;) 3ql jO UOHBZ!lfJOfJd 3qUO IBAOJddB 1!3unO;) AlD ~U!pU3WW033H El-lOOl uOHnloS3H ~U!JB3H 3!1qnd OBPU;;lllY lU;;lSUO::> ;;llfl uo P;;lA01ddB ;;ll;;lM s;;lln1l!lli ZOOZ '( l;;lqW;;lld;;lS ;;llfl P;;llBlS l!Blf::> ;;llfl lU3SUO;) snow!uBufl p3SSBd uOHoW BPU3~Y lU3SUO;) pUB BPU3~Y 3ql 3AOJddy (qHWS/UOSJB'l) UOHOW BPU3~y lU3SUO;) pUB BPU3~y jO IBAOJddy OS;;l::lUBll!P10 llll!llOZ ;;llfl pUB UBId ;;lS fl PUBl ;;llfl U;;l;;lMl;;lq SP!YUO::l ;;llfl ;;lAIOS;;ll Ol SBM PUBlf lB ;;lnSS! ;;llfllBlfl P;;llOU ;;llfS ollll!UOZ ;;lA!P!llS;;ll ;;llOW 10J lB P;;l){OOI U;;l~ PBlf PUBI JO suo!llOd ;;llllBI lBlfl Ul;;l::lUO::l P;;l::l!OA ;;llfS OUO!SS;;lS ){lOM uu[d ;;lA!SU;;llf;;lldWO;) ;;llfl UO UO!SS!WUlO::> ;;llfl P;;lSS;;llpPB ;;lnU;;lA Y lflIDOi{ 91 t 'A3IBG BU!N BPU3~y 3ql uo 3S0q.L UBq.L J3qlO SW311 pUB ~UfJB3H 3!1qnd JOj P31np3q3S lON SW311 BPU3~y uo SlU3WWO;) .SU3Z!l!;) ;;lUON- SUOHBlU3S3Jd 1'fJ SlU3W33unouuy 'SJjOd3H J3qlO 01lll!l;;l;;lW UO!ss!WUlo::> llll!llllBId lfllnOlOH lU;;l::l;;ll ;;llfl JO Sllfll!ll{ll!l{ mil P;;lM;;l!A;;ll ll{oH l;;lUO!SS!WUlo::> JjOd3H UO!SS!WWO;) ~U!UUBld ad)l OUBId lU;;lW;;lA01dwI IBl!dB::> ;;llfl uo SUO!lS;;lnb 10J ;;lrqBrrBAB SBM ;;llfs lBlfl pUB lS!AqqoI AlP ;;llfllfl!M llll!){lOM ::>a 'UOlllU!l{SBM. ll! 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SUO!lBZ!llB1l10 lY01d-uou IB1;;lA;;lS pUB PlBM;;lS JO Al!::> ;;llfllBlflllll!lOU 'l!SUBll UO dOlfS){lOM (loa) UO!lBllOdsUB1l JO lU;;lWllBd;;la B P;;lPU;;lllB PBlf ;;llf lBlfl P;;llBlS;;lH ollod;;llI ;;lmpwlS ::l!lolS!H ;;lwoH ;;l;;ll ;;lSS;;l[ ;;llfl10J lOPlUlUO::l ;;llfl SB o::lUI 'SP;;ll!l{::l.IV l;;lAH/I::>tI P;;lAOlddB pRl[ {!::luno::> AlD lRl[l P;;lllOd;;ll UM01H JjOd3H UOHBJlS!U!WPY AlD SJjOd3H IBf33dS 01 p)(VJ '~awnloA S3'JnulJtT umSSlwwo:J 1iUlUUVlJ zooz 'z .wqO'JJO P1VIWS fa 41:J City rif Seward October 2, 2002 Pwnning Commission Minutes Volume 5, POj!,e 311 Motion (Smith/Keil) Approve Resolution 2002-23 Discussion was held on the prioritization work that had been done at the work session held on the Capital Improvement Projects. Motion (Hohl/McDonald) Amend Resolution 2002-23; delete from the Parks and Recreation budget the informational and directional maps. HoW noted that the cost for informational and directional signs was extremely high. She stated she did not support the need for the signs. Roach' spoke in support ofthe directional signs. Motion Failed Yes: McDonald, Hohl, Griswold No: Larson, Smith, Roach', Keil Motion (HohI/Larson) Remove the two restroom facilities from the SMIC portion ofthe Capital Improvement Plan. HoW noted that the proposal was to pay for the facilities from the land fund. Erchinger explained that the administration had been approached numerous times on the lack offacilities at Seward Marine Industrial Center. It had been brought to administration and Council's attention that the lack offacilities was hampering development at SMIC. HoW withdrew her motion based on the further information provided by the administration. Larson withdrew her second. Vote on the Main Motion Motion Passed Unanimous Unfinished Business Commission comments on the draft Comprehensive Plan Griswold presented written comments on the draft Comprehensive Plan. She voiced very strong concerns that the draft plan was so poorly done that it did not even warrant wasting valuable time on. Erchinger stated that the Comprehensive Plan was one of the most important documents that were used to guide what was done by the City. She noted that the draft Comprehensive Plan as presented was full of problems and was not something that the City would ever consider bringing forward to the public. 'l;1lU;1J IRJllsnpuI ;1lI!.rnW p.rnM;1S ;1qllt! S;1Sn SS;1lI!Snq pUll Ul;1{qOld MOg :)!IJt!ll ~lI!0~ uo Ull UO P;1lU<lUlUlO:) <lH '){:)op ;1qllOJ qSld p.rnM<lS JO s;1ll!lNlsuods<ll <l:)UllU<lllI!t!Ul ;1qllnoqt! P<l)[st!;1H 'U;1Z!ll:) ;1lt!Apd t! 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She noted that Seward Fish had made all the improvements to the pilings over the last number of years. Adjournment The meeting was adjourned at 9:45 p.m. ~~ Planning Clerk ~ ~U/~ Carol Griswol Chair (Citv.~'" 's' ':."'" ~,~:;<:5' <;;~ "# ~ftt ~~ ........ ~.A~, ~ c}jP.....~O.lt:....'..7() '.0 ~ ._. .-v-~.. ~ , : ...-.- () .. ':. = : SEAL ': : :_: :e: . \ I : Il. - /- tl! e. A_ . It Po ~.VGi: ~"",,," .:: ~ ...."YI! 1 \~..., ~.~ ~ .....10.. flo.t:O ,.... . ~5. OF ,..V".... CIty ~"II'" November 6,2002 Planning Commission Minutes Volume 5, Page 313 Call to Order The November 6,2002 regular meeting of the Seward Planning and Zoning Commission was called to order at 7:30 p.rn. by Carol Griswold, Chair. Opening Ceremony McDonald led the Pledge ofthe Allegiance to the flag. Roll Call There were present: Carol Griswold, presiding, and Marianna Keil Tim McDonald Tom Smith Kristi Larson Sandie Roach' "" I I/6" ;l::llI!S S;lnSS! 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UOnUlO!A illJ!Uoz :)q.L .sl!Ul!l Al!::l ;lql ;lp!SlnO u:):)q puq Allu:)JJn::l :)iluwup illI!poog 10fuw :)q.l .UOOS dn illI!Ulo::l :)q PlnoM PlUM:)S luqllnq qilno1Og :)ql Aq lU P:)){OOl :)q 01 Al!UnUlUlO::l lsuI :)ql SUM PlUM;lS luql P:)lOU :)q 'illI!ss:)lppu l;l:)llS p:)ssn::lS!p puq :)q illI!l:):)Ul luql UI .oilu S){:):)M lU1:)A:)S lU:)UlllUd:)p illf!UUUld qilnOlog :)ql ql!M l:)Ul puq :)q luql P;llOU:)H .ZOOZ; '6 l:)qUl:)::l:)G U::lunO;) Al!;) :)1Opq oil 01 P:)UUUld SUM IUA01ddu l:)ilpnq Al!::l :)ql luql P:)llod:)l UM01g lJOd3H UOHBJlS!U!WPY 4D SlJOd3H IBP3dS p:)sn::lx3: rqoH uuA'1 :SUM lU:)sqy lUBlS!SSV ~~Id 'ZU::lIO muoQ l:)UUUld 'UM01g UllO::llUW pun :UO!ss!U1U10;) ;lqlJO UInlonb U illI!S!ldUlO::l VIP)fVel '~awnloA S81nU1W umsszwwO:J 7fUlUUVJel ZOOZ '9 J:JqwaaoN P.lVm:JS jiJ 41:J Ciry if Seward November 6, 2002 Planning Commission Minutes Volume 5, Page 315 Roach' stated that the City code states that a temporary use for a building was 180 days; she asked Bencardino if what he was requesting was a 180 day use. His response was that the ARR defines a temporary use on their lease sites as; the ARR could request the termination ofthe lease or removal of the building with a 30-day notice. Approval of Agenda and Consent Agenda Motion (Larson/Smith) Approve the Agenda and Consent Agenda Motion Passed Unanimous Consent Public Hearing Resolution 2002-24 Recommending City Council amend Table 15.10.220 to allow canopies, awnings and marquees to extend four feet within the setback in the Industrial Zoning District Brown reviewed Resolution 2002-24; he stated that the staff report he had provided pointed out the pros and cons of the different course of action. He stated that the options for the Commission were to approve, approve with amendments, deny or postpone the Resolution. Notice of the public hearing was posted and published as required by law was noted, and the public hearing was opened. Steve Lierer, Lierer Properties, LLC, Anchorage; spoke in support of the Resolution. He noted that the Leirer Industrial Subdivision Plat has been submitted to the Borough for approval. He spoke in support of amending the zoning code to allow overhangs in the setback. He noted he had spoken with an individual that currently leased property the Industrial Zoning District. He stated that the building owned by the individual had an overhang that was currently located in the setback by 18 inches. Leirer noted that he had requested a copy of the Anchorage Industrial Zoning Code noting that the front setbacks were 10 feet and zero for the side setbacks. No one else requested to be heard and the Public Hearing was closed. Motion (McDonald/Smith) Approve Resolution 2002-24 McDonald noted that the property in the Industrial Zoning District was private property and that he supported allowing as much use of the property as possible. Smith stated he had no problem supporting the issue to allow overhangs to extend four feet into the setback in the Industrial District however he did have a problem supporting a zoning amendment brought about because one individual refused to follow the zoning code. Griswold requested the following written comments submitted by Commissioner Hohl be noted into the record. Griswold stated that Hohl noted that the Commission had previously made a decision to hold a work session following the adoption of the Comprehensive Plan to review and make recommendation on set backs in all zoning districts. Hohl questioned the legal ability of the .1IWTI ABP-081 B stlM. pUll :}pO:l '3U!pnnq :}q1 U! SBM. AJ'lIlOdw:}lJo UO!l"fU!PP 1U:}.I.lll:l :}q11Bq1 P:}lou:}H .l~W:}:l:}G lOJ BPU:}'3B :}q1 UO ~ PlnoM. 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'lUll:>!lddB :}q1 JO SS:}lPPB pUll :}WBU :}ql :}pnl"U! Ol P:}P:}:}u ls:}nb:}l :}q1 1Bql P:}lOU oSIB :}qS .suo!lBln'3:}l :}sn pUBI :}q1IB:}d:}110 'pU:}WB 01 P:}M.OUB SBM. 1!:>unoJ Al!J Wql '3U!lOU ':}'3UBq:> s~l :}){Bw Ol UO!ss!WWoJ (;00(; '9 J.iJQUJ2aoN P.lvmaSJO t:il;) 91 t 3)fVJ '<; 3wn/oA S3/nu!w U01SSWIWO;) ifu!uull/J City of Seward November 6, 2002 Pwnning Commission Minutes Volume 5, Pa~e 317 The Commission discussed the issue of temporary offices in the Industrial Zoning District; the consensus was that the word temporary would need clarification. Carol Griswold (Concerned Citizen) letter to Yukon Fuel Company and Photo of project Griswold stated that she, as a private citizen had sent the letter expressing her concerns to Yukon Fuel and the Seward Phoenix Log. Keil express concern that Griswold had compromised the ability ofthe Commission to render a fair and unbiased discussion on the Yukon Fuel project should the project ever come before the Commission. Griswold noted that she had stated she would remove herselffromany discussions and decision held by the Commission. Keil and Larson requested that staff request legal council on where the Commission stands on the issue. Griswold noted that she was expressing her concerns as a private citizen and should she not be allowed to express concerns as a private citizen to a public forum she would resigrl from the Commission. Commission Comments HoW noted that she had attended the conflicting meeting of the Harbor Master Plan. She stated she was very sorry that the meeting had conflicted with the Planning and Zoning meeting; noting she was concerned that the entire Commission had not been able to be present at the Harbor meeting. She pointed out several items that were presented. Stating she had not known that the Harbor Expansion Plan was to advance out of the harbor area to the South as well as to the East. McDonald thanked Nina Daley for her many hours of work and input on the Comprehensive Plan. He noted that the Comprehensive Plan should address the floodplain management issues. Griswold stated she was very happy to hear that Steve Leirer was moving forward in getting the Leirer Subdivision Plat finalized. She hoped that the Alaska Railroad would continue to work towards the same goal. Citizens' Comments - None Commission and Administration Response to Citizens' Comments l::lUUllld 'UMOlg UI[O:llllW puu ~UO!SSIWUIO;) ::lqlJo wruonb II ilU!S!ldwo;) ql!UlS wOl PllluoQ:lW wH {!::l)lllUUll!lllW ,q:lllOll ::l!PUllS U OSlll'l nsp)I rqoH uuA'l puu 'ilU!P!S::lld 'PloMsPD lOlll;) :lU::lS::lld ::ll::lM ::ll::lql 118;) 11011 "illllJ ::lql Ol ::l:lull!il::lllV ::lqlJo ::lilp::lld ::lql P::ll rqoH l::lUO!SSIWUIO;) AUOW3.13;) ~u!u3dO "J!llq;) 'PloMSPD lOlll;) Aq "w"d O€:L llll::lplO Ol P::lIIll:l SllM UO!SSIWUIO;) ilU!lloZ puu ilU!lllffiId plllM::lS ::lquo ilU!l::l::lwllllnil::ll ZOOZ '€ l::lqW::l:l::lQ ::lql .I3p.lO Ol1l8;) 8! (a'ifoJ I, aWllJoA sajnUlW ummwwo:J iJUlUUVJJ zooz IE: .wqw;ma II..,ijVIn:IS fo Nl:J ",I "'~ ';-~~~~l~g,~h' ~.JIt.' ".....f>\ \. .t\'i;.~ ~ ::.1. '0 'Co ... I __ .. .- = ; \ : : . s 'lV3:S :.: : \ : = ~ ...~ ---~.: $ ~ ~ :"~O.ro~:.;.'{:> ~ #, \1'"~ .......... ",')f ~.... ##I,/1.13S :10 "", ""U"I,II (lll::lS Al!J) J!llq;) ~O;::;;) lUUlS!SSV ilU!UUllld 7~ "w"d ~v:6 III p::lWnO!pll SllM ilU!l::l::lW ::lql 8! ( a!JvJ " JWllJoA sajnulW ummwwo:J iJUlUUVJJ lU3WU.lDOfpv ZOOZ '9.wqwaaoN p.tVIn:IS fo Nl:J City if Seward December 3, 2002 Planning Commission Minutes Volume 5, Pl1f!.e 319 Special Reports City Administration Report Brown reported that city staff was scheduled to meet with the Department of Transportation (DOT) officials on December 12, 2002 to discuss the Statewide Transportation Improvement Program (STIP) prioritizations for Nash Road, Fourth Avenue and two commuter buses. The intent of staff was to request a Nash Road upgrade to industrial standards with a sub-base of twelve inches during the scheduled work in 2004, to request the Fourth Avenue rebuild before 2009 and to discuss moving prioritization points from the two commuter buses to the Fourth Avenue project. He stated that a report on transportation infrastructure needs had been forwarded to the Denali Commission, with the intent of assisting in receiving Federal funds for projects within Alaska. Brown reported that the second public meeting of the Jesse Lee Horne Advisory Board was scheduled for December 18, 2002. He noted that the 2003 City Budget was to corne before City Council on December 9, 2002; which included adding a possible part-time position to the Community Development Office. Brown confirmed that the zoning violations on Lots 1-3, Block 24, Original Townsite of Seward had been abated and that the owner was currently working with the Fire Department to schedule burning the remaining structure as a training exercise. He continued the report by stating that staff and several Commissioners had attended a training session on floodplain permitting presented by Christy Miller from the Department of Community and Economic Development. Brown stated that the Commission's comments from the November 19, 2002 Comprehensive Plan work session had been forwarded to URS; he noted however that currently no response had been received from URS. He reported that the legal descriptions necessary for platting the waste oil recovery site, fish cleaning station, the parcel adjoining to the west of the Alaska Railroad lease site currently leased by Jim Pruitt and the tidelands to east of the Small Boat Harbor were being completed by Tryck, Nyman Hayes, Inc. Brown concluded his report by stating that the Leirer Subdivision only needed as-builts for some of the water/sewer improvements before being approved by the City. KPB Planning Commission Report Commissioner HoW stated that the reviews that had been done were for plats on the western side of the Peninsula. Other Reports, Announcements & Presentations -None Citizens' Comments on Agenda Items Not Scheduled for Public Hearing and Items Other Than Those on the Agenda - None Approval of Agenda and Consent Agenda Chair Griswold noted that the October and November meeting minutes were not available for review on the consent agenda. ";)mpnllS ;)qllJ! IllJ!d;);)IS :xt PlnOM puuosl;)d ou ltlql pUB ;):>!lJo UB SUM IllJ!PT!nq ;)qllUql P;)lUlS A;)){:>U'] 'PIOMS!.lf) l;)UO!SS!UIlllOJ Ol ;)SUOdS;)l UI "s;)!Uudwo:> ;)qlJO P;);)U lU;)lln:> ;)qll;);)W PlnOM ;):>!MllO ;):>UO M;)U;)l Ol UO!ldO ;)ql ql!M l!Ull;)d AmlOdW;)l lU;)A-;)UO U ltlql P;)lOU ;)q 'JqOH l;)UO!SS!UIlllOJ Ol ;)SUOdS;)l UI "PPlS!G Illl!UOZ IUplSnpuI ;)qllJ! S;):>!lJO AmlOdW;)l IllJ!MOnU JO lloddns lJ! ;)){odS;)H ";)PO:> IllJ!PT!nq lU;)llll:> Ollno pUB ;)P!SlJ! P;)qS!qlllJ;)l Apl;)Idwo:> U;):xt puq ;)mpnllS ;)qlluql P;)lOU;)H "l;)lUM ;)IqulOd pUB l;)T!OllOlUl;)lJ!:>lJ! 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UPU;)IlU lU;)SUO:> IllJ!MOIIoJ ;)qlJo S;)H!l ;)ql PU;)ll!uqJ ;)lJ.1 lUOlSUO;) snow!U8Un pOlSS8d uonow 8PUOl~Y lUOlSUO;) PU8 8PUOl~Y Olql OlAOJddy Cql!WS/UOSJ8'l) uonow OZE 8)fvcl 'Sj JUlnlOA SJ}nUlW ummUlUlO:) fJulUUVJcl zooz '[; );}qUl8J8a p"vrms fl 41:) City if Seward December 3, 2002 Pw.nning Commission Minutes Volume 5, Page321 In response to Commission questions, Fire Chief, Dave Squires stated that by current code, there was no difference between temporary and permanent structures when being inspected for fire and safety. Squires also noted that under the current code any structure built or brought in to the City was required to have a building permit, if the structure was a commercial structure it would also receive an annual fire inspection. Squires stated that the International Building Code that had been adopted by Council and took affect on January I, 2003 did not allow temporary structures. He noted that a building with wheels attached to the frame was not a structure but was a vehicle, therefore would not fall under the building code. No one else requested to be heard and the public hearing was closed. Commissioner McDonald declared a possible conflict of interest. It was ruled that Commissioner McDonald did have a conflict and that he remove himself from the dais to take a seat in the audience until the topic oftemporary offices was completed. Motion (Smith/Keil) Approve Resolution 2002-26 as written Smith stated that he supported allowing temporary offices in the Industrial Zone; however he noted that they should be controlled by a Conditional Use Permit issued by Planning & Zoning. Keil supported temporary offices provided they were required to obtain a permit, including a fire and safety inspection. She stated she supported a time limit with the possibility of two extensions. Motion (Keil/Larson) Amend Resolution 2002-26 and City Council Ordinance 2003-_ by striking as R use permitted 8utright and inserting by administrative permit. Motion Passed Unanimous Motion (Hohl/Larson) Amend Ordinance 2003-_ by amending Section 15.10.140 Definitions. To add: Temporary, Office. A structure designed and used as a temporary office without any foundation or footing and that is moved or made permanent within one year but in any case shall be removed when the use of the structure has been discontinued for six months. Two one-year extensions may be permitted administratively. Additionally the structure shall meet the minimum requirements of structures used by transient merchant and container storage. Exceptions are buildings allowed by administrative permit in accordance with 8.15.145B. 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SAllp ilAHn3ilsu03 OSI UllqJ il.lOW JOU .I0J Sil3!A.lilS ~U!PIAo.ld SilSSilU!Snq ~u!pnpuI SJUllq3.1ilW JUil!SUll.lJ Aq pilsn Sll PilA\Ollll il.lll JUilJ .10 .Iill!ll.lJ 'ilP!qilA .I0JOW 'il31lds 33!D0 113.111 pilSllill A.l1l.I0dWilJ Sll q3ns illqllAOW AIISllil il.lll JllqJ s.lilJ.lllnb 'Sllil.lilqA\. :~U!Ppll Aq --fOOl il3UllUlp.lO PUilWY (qHWS/lqoH) UOHOW I!il)l ',q31l0H :ON UOS.lll'] 'PIOA\S!.I~ 'qHwS 'lqoH :SilA PilSSlld UOHOW ZZf 8!fvJ 'q 8UJnlOA SJjnUlW UOlSSlWWO:J !iUlUUVlJ ZOOZ '[; J:Jqwma P"Vm:JS fa Ml:J City if Seward December 3, 2002 Planning Commission Minutes Volume 5, Page 323 McDonald thanked Commissioner Roach' for her comments. Keil reminded the Commission about the upcoming Seward Centennial events and encouraged everyone to attend. She also encouraged the commission to follow the legislative action of House Bill 431, which would mandate the Alaska Railroad comply with local Planning and Zoning codes. Larson noted she supported the administrative permit verses the Conditional Use Permit because the use was temporary. Griswold stated she was very uncomfortable with the amendment that was made to the City code. She stated she felt the Commission needed a lot more information than had been presented before proceeding with changes to the code. Citizens' Comments Dave Squires, Seward Fire Chief noted that there were differences between the newly adopted International Building Code and the previous Uniform Building Code. He stated that he believed that the Planning and Zoning Commission should address how the community should look and the building and fire departments should address the safety of buildings. Louis Bencardino, Alaska Railroad thanked the Commission for the hard work and effort on the temporary office issue. He noted that the railroad was trying very hard to clean up and improve the area. Jim Lackey, Carlile Transportation also thanked the Commission for the time and effort spent on the temporary office issue. Commission and Administration Response to Citizens' Comments The Commission and Administration thanked the audience for their attendance and participation in the code change issue. It was noted by discussion that the adoption of the International Building Code had created some inconsistencies with the Seward City Code that will continue to be addressed. Adjournment The meeting was adjourned at 9:30 p.m. ~~w-W Carol Griswo Chair