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Home My WebLink About1958 City Council Minutes I ,-1 l'~ I"'~' ,~. ,,< ..~ ~ I I nr)"\' ,(, "~ J. SEWARD, ALASKA Regular Meeting - 1/6/58 (con tinued) Moving to the subject of Ice and Snow Removal, City Manager Bordwell read a letter from the City Attorney which stated in substance that it would be to the advantage of the City if Ordinance No. 80 were reinstated, or a new ordinance on the same subject be prepared. It was the concensus of the Council, as expressed by Clm. Johnson, that such an ordinance be prepared for the consideration of the Council at an early date. City Manager Bordwell read a second letter from City Attorney Buckalew, on the sub- ject of a General Code for Seward. The City Manager pointed out that with no subject index of ordinances, it was ext~ly difficult to operate the City business in an efficient manner, for every legal matter had to be researched before it was known which ordinance is in effect. It was agreed that such a Code would be to the advan- tage of the City, and the Council expressed interest in what proposals would be made by the City Attorney, when he comes down with a member of the City of Anchorage legal department, who have offered to assist smaller cities to codify their ordinances. A bill which Mr. Buckalew submitted in connection with the Garrett case was discussed briefly, and it was decided that it should be held over and acted upon along with the rest of the monthly bills. Acting Mayor Knight asked what action had been taken with regard to the heat escaping between the Armory Gymnasium and the High School, and Mr. Bordwell reported that Mr. James had told him the underground heati~ fipes had been insulated and installed according to the specifications, and the/e~capement was only normal for that type of installation, so. there were no grounds for complaint to the contractor. Upon his second question, Acting Mayor Knight was told that the old Seward General Hospital was inspected and accepted back: f rom the Women's Division, and they had been informed of this fact by letter, a copy of which had been sent to Mr. Howell. Clm. Leirer a sked about the status of the Connolly work: on the power t ransmi ssion line, and Mr. Ray Scott, who was among people present, said he had been told unoffic- ially that while the Connolly crew had returned from their two-week Christmas vacation, they would probably work only this week and then cease operations for the winter. Clm. Amend asked why they were shutting down, and Mr. Scott said it was on account of the snow depth and weather conditions. There was a general discussion among the Councilmen and Mr. Scott, where it was brought out that it was the concensus of the Council, as well as the opinion of the engineers' representative, that weatrf~onditions did not justify Connolly's shutting down at this time. However, since he is still well within the time of his contract there is nothing the City can do to force him to stay on the job at this time. However, Mr. Scott suggested that he could be notified that the City is not in accord with his actions, and that if he runs over his 200 days he will be subject to penalty. He should be reminded that he ceased operations a t a time the weather did not warrant this, so should be held in contract if he does not complete the work by the due date. Moving on to New Business, City Manager Bordwell stated that at the last regular Council Meeting it was brought out that certain changes would have to be made in the City's Tax Ordinance, to conform with action taken by the 1957 Territorial Legislature. One of these changes, establishing the tax assessment date as of January 1, had been taken at that previous meeting. Now it was necessary to establish new due and delinquent dates for the several installments, and establish penalty and interest rates for delinquent taxes. The City Manager outlined the general points that would have to be covered, and after considerable discussion was instructed by the Council to prepare the necessary proposed Ordinance that could be acted upon at the next regular Council Meeting. The Council also instructed Mr. Bordwell to inform the public that the ordinance was being written to conform with the 1957 Session Laws, and Mr. Bordwell stated that the subject would be covered on his next ~our City ReportsR radio program. Clm. Lowell informed the Council that Mr. Ed. Fortier, Acting Administrator of Civil Defense, had stated there was a possibility that the City of Seward could buy, for a token amount, the old Army Recreation Center. It was pointed out that there were a number of buildings as well a s vacant lots included on the prope rty, a nd might be well worth the City's while to follow up on this opportunity. Clm. Lowell was instructed by the Council to get more details on the matter, so that a definite decision could be made. Clm. Lowell also informed the Council that it was probable that another ambulance would be based in Seward, and while the title would remain with the Air Force, it was desired that the City would carry the insurance. City Manager Bordwell pointed out that it was questionable if taxpayers' funds could be used to insure non-City- owned equipment, even though the equipment would be used in case of local emergency. There was some discussion, which brought out the sentiment of the Council that in same way it should be arranged to provide the necessary funds for insurance, as it would be greatly to the advantage of the City to have this ambulance based in Seward. f'~ f\ " _{:: i, SEWARD, ALASKA Regular Meeting - 1/6/58 (cont inued) Clm. Leirer said he understood it was the practice of Mr. Harstad, the engineer, to submit unitemized bills fram time to time. Since these bills are in considerable amounts, it was the opinion of the Councilman that a detailed itemization should be made before any of these bills are paid. There was a general discussion involving various engineering practices in the past whereby the City had paid for services and plans that had never been received. At the conclusion of the discussion, Clm. Leirer stated, -I would like to order the Utility Board to tie up payments until identification on every bill is made.- Clm. Lowell brought up the question of the street Department getting the streets cleared, and Clm. Amend said he had been trying to find out if anything was wronq -, in regard to this work. He went on to observe how the streets had been cleaned in other heavy-snow years, and had been accomplished in a-very short time as compared to the work being done this year. With some of the streets and alleys impassible, a serious fire hazard has developed in the City. Clm. Amend also pointed out that none of the fire hydrants have yet been dug out, and this is also a serious matter. He suggested that if the street Department crew is worked to exhaustion, there are several heavy-duty operators in the City who might be willing to work on snow-clearing on a volunteer basis, similar to the Fire Department. This, of course, would depend on whether the Superintendent would be willing for volunteers to use the street Department equipment. There was a general , discussi on regarding the problem, with regard tp method of proc;edure, overtime practices, and personnel. It was the general opinion of the Council that it was imperative that some workable system be found, as there is a strong possibility that there will be a heavy snowfall during the coming three months. There being no further business for the consideration of the Council, the meeting was adjourned at 10.20 p.m. Attest. ~~ &~--J Acting Ci ty C erk APPRO~ f? ltjIt- Art!t(ur night - Acfing y SEWARD, ALASKA Regular Meeting- - January 20, 1958 At 8.15 p.m. Mayor Perry stockton observed that since Clm. Amend, Leirer and Lowell were the only councilmen present the meeting lacked a quorum. Since Clm. Durant, Johnson and Knight were absent, the regular meeting of the council would have to be postponed. It was decided to try to have a meeting tomorrow evening at the usual time, so that the regular business of the City Council could be taken care of. Meanwhile, Mrs. Minnie Coulter had come to the Council Meeting, and Mayor stockton asked if she would like to present her problem, which could then possibly be acted upon at a Council Meeting when a quorum was present. Mrs. Coulter spoke at length about the problem of having her fence knocked down by the snowplow that cleared the alley behind her residence, and further damage being done to the fence and her berry bushes by the light meter reader, who came in from the alley instead of using the front gate. Mayor stockton and City Manager Bordwell assured Mrs. Coulter that the rratter would be investigated and corrective action taken. Attest: ~ ~a- ~~~ Acting City Clerk -, I r I I 1 ,,\ .") (\ ') 4,1 @}~) SEWARD, ALASKA ~ Poz:,"'cponea Regular Heeting - January 21, 1958 The postponed Regular Heeting of the Seward City Council convened at 8.02 p.m. Mayor Perry stockton being absent, Clm. Knight presided as Acting Mayor. Present besides the Acting Mayor were Clm. Amend, Durant, Johnson, Leirer and Lowell. City Manager Bordwell was also in attendance. According to the Agenda Mr. Dale Lindsay was to be present to find out what were the City's intentions regarding the suit it had once instituted against property owned by his family. After some discussion of past decisions, it was decided nothing could be done until Mr. Lindsay presented his questions in person, and some sort of a decision could be reached. City Manager Bordwell stated it was his hope that City Attorney Buckalew, together with Mr. Jim Fitzgerald from the Anchorage City Attorney's office, would be down to brief us on a procedure for codifying the City's Ordinances. Since the gentlemen did not appear, there was not much to be said on the subject at this time. City Manager Bordwell read proposed Ordinance No. 281, an ordinance to provide for the assessing, levying and collecting, including the foreclosure of, general prop- erty taxes and special assessments for improvements in the City of Seward, in order .~ to conform to the requirements of the Territorial Law in general and in particular i~ with Chapter 174 of the Session Laws of Alaska for the Year 1957. ~- ,",",'.) <- <t W After some question and discussion of the proposed Ordinance, Clm. Lowell said, WI move we suspend the rules for ado tion of rd'nance No. 281" Motion seconded by m. Amend. Hotion carried by unanimous vote. After further brief discussion Clm. Lowell said, "I move that we adopt Ordinance No. 281." Motion seconded by Clm. Amend, and carried unanimously by vote. City Manager Bordwell read proposed Ordinance No. 282, an ordinance to provide for the public safety and convenience, requiring the removal of snow and ice from side- walks by and at the cost of property owners; and upon failure of the property owner authorizing such removal to be effected by the City of Seward and the costs thereof to be assessed as a lien against property, establishing penalty and interest for delinquent payment and foreclosure for nonpayment of such assessed costs, penalty and interest. After a brief discussion regarding graded sidewalks, and the time limit imposed for clearing sidewalks, Clm. Lowell said, WI move we suspend the rules for the adootion of Ordinance No. 282." The motion was seconded I::y Clm. Amend, andcrlopted by unanimous vote of the Council. There was some discussion on the question of the City's liability, after which Clm. Leirer stated, "I move we adopt Ordinance No. 282." The motion was seconded by Clm. Amend, and was voted a unanimous "yes." City Hanager Bordwell read a letter from City Attorney Buckalew, which enclosed a copy of the libel being filed on behalf of the City and others, in the suit against the Coastwise Line and the SSe Pacificus. This was a matter of information only, and there was little discussion on the subject. City Manager Bordwell read a letter from Attorney R. E. Baumgartner and a memo proposing a plan of operation of the 1-1 and T Mining Corrpany. It was determined that the proposal did not cover any of the points questioned by the Council Com- mittee when they had met with the mining men, and was completely unacceptable. Clm. Johnson pointed out that an existing City Ordinance prohibits the use of ex- plosives within the City limits without express permission, and it was believed this would be of assistance to the City in its dealiIi'Js wi th the mining company. Clm. Johnson said, "I make a motion that we do not accept the proposals of the Hand T Mininq Company for the reason that they have not met with any of our requirements." Clm. Durant seconded the motion, and it carried by unanimous vote of the Council. Clm. Durant asked about the status of the Connolly Construction Company, and said that Mr. Ray Scott had reported at the previous regular Council Meeting that the operations of this ccmpany would cease within a week, but that they were still working. Clm. Knight pointed out that Mr. Scott had stated his information ~~ ~I strictly unofficial, and so far no notice had been given by the constructionAo~~ cessation of work. City Manager Bordwell presented a form from the League of Alaska Cities requesting an estimation of population, and Clm. Leirer said, "I move that the Council find the population of the City of Seward to be three thousand and authorize the payment ,of $300 in dues to the League of Alaska Cities." Motion seconded by Clm. Lowell. Vote was a unanimous "yes." ) L'. ". SE'~ARD, ALAEKA ~ Postponed Regular Meeting - January 21, 1958 ~ (Continued) ;... .. " jjf,;..~.:C". City Manager. Bordwell r:ad proposed Ordinance No. 2~3, an ord~n~nce ~ro~iding f~r I~'~, hre protechon and a hre department and to establ1sh h~l1mlts wlthln the Clty "~".A'.'..'.'.;~l" of Se~ard, A~aska ~nd specifica~lY amending section 1 of Ordinance No: 7. There t..> was l1ttle diScusslon, after WhlCh Clm. Johnson stated, "1 make a mohon that we ", . suspend the rules for the ssa e of Ordinance No. 83" Motion seconded by Clm. ., end. Mot ion carried unanimously. I Clm. Durant asked how this ordinance would affect the insurance, and was told by City Manager Bordwell that the policy covered the men of the depa rtment and was based on the pieces of equipment used. -' lClm. Amend said, "I move we adopt Ordinance No. 283." Clm. Leirer seconded the :motion, after which the Council voted a unanimous "yes." City Manager Bordwell stated that there would be a Utility Board meeting on the I coming Thursday, and one of the subjects to be discussed would be a proposed ; labor union agreement with the electrical workers. If it is the desire of the ,City to reopen the contract, notice will have to be given within a few days, to I comply with the 60-day notice requirement. There was some discussion wherein it was determined it would be to the best interests of the City to re-negotiate the labor agreement, and the City Manager was instructed to write the proper letter 'to this effect. City Manager Bordwell reported that the office manager of the Northern Stevedoring and Handling Company had requested they be permitted to post a bond instead of a 1$2000 utility deposit. Clm. Lowell pointed out that Rothehild's had requested the , ~ same thing and was refused, whereupon the City Manager said that Rothchild's had requested to waive the deposit and did not propose to post a bond instead. The City Manager went on to say that Northern Stevedoring and Handling would make l the deposit to conform to the Ordinance, and in the event that the Ordinance was i changed they would post a bond and then request the refund of their deposit. 'There was some discussion, in which it was agreed that the Ordinance should be . amended to provide that certain business accounts could post a bond in lieu of the , utility deposit. , , Two letters were read by the City Manager, one advising that the as-built cost of the high school has now been finalized at $299,297.15 and the other from the Treasury Department advising us that the last $150,000 of the New Seward General Hospital obligation bonds had been cancelled in view of our payment to the United states of the $150,000 received by the City of Seward from the Territory of Alaska to assist in the hospital construction. C1m. Durant reported some corrective work being done in the Armory gymnasium and there was a question of who had authorized the work. Discussion brought out the fact that no great cost was involved, and the matter had been authorized by the School Board and would be paid for from their budgeta The City Manager displayed a map sent the City by the Alaska Housing Authority, to be corrected and returned so it could be reproduced in quantity to be used on the Planning Work Program. The City Manager requested that the councilmen come to City Hall in their spare time and make the corrections required. The monthly bills, which had been circulated during the meeting, were discussed and suggestions made for economies by various City departments. Clm. Leirer pointed out a discrepancy in the Seward utility bill for gasoline furnished to police cars, and made a motion "that we pay the bills as .listed with the exception of the aas bill from the Seward Electric System and the water bill from the Seward Water I System. " Motion was seconded by Clm. Lowell. Clm. Amend, Durant, Johnson,. Leirer and Lowell voted "yes," and Clm. Knight voted "no." The monthly bills are as follows: ACS, 42.17; Alaska Shop, 1.50; American City, 4.00; Andy's Oil, 728.05; Bay City Motor, 12.00; Ballou Wright, 71.48; Bill's Parts, 8.94; Derrick Cafe, 8.00; Durant's Hdwr., 2.16; Hodginson, 53.34; Kay & Buckalew, 100.00; Kenai Lumber, 14.40; Larry's Service, 5.40; Moore Bus. Forms, 175.08; No. Com. Co., 226.73; Osbo's, 37.05; Seward Builders, 8.40; Seward Electric, 499.32; Seward Machine, 39.91; Seward Plumbing & Heating, 133.26; Seward Electric, 977.30; seward Water I System, 495.00; Std. Oil, 138.70; United Janitor, 126.19; Watsjold Oil, 7.98; Weaver's, 2.20; Win Ervin Motor. 108.31; Marg. Wolcoff, 15.00; Yukon, Equip, 69.44. Total, $4,111.31. "_f"H ,Clm. Durant raised the question of the streetAin the C1earview Addition, and !there was general discussion concerning the problem of their malfunction. Various street lighting problems were discussed. '_' ..,J I"~ '. '.:r ,'C ,,;..... :r' I J"'" j , , .:'" AJ ~~;'~::'~~'" ;~~ ~~. ,\~~i'.:~~.':: ~1 ii' ~; T ,~ A t! "4 ~ :~~ .I' ", ; 4 ?,.1 7// ,I~. "'A. 1 ..r:; n/ . "",." 'c"" a,ry 4 ~11'Y'1 7 2 [l 81f'! C'7yM 1 ?, n :1 / .6",IJ~4J 7 1 4 f< / \U!Iti...r' ..' , . , .(ij/~.. 81\1i I(q 4/ . . De~\. nnV pv~.~7i ?'.1 is / A'.ck.~,Olll'') ') '<; 4/ ~j.,.to~1 0 0 () f) / .l(e....' U't.1 4 A f) <,,/ . J./UVI'f} 5 J!:t /' ~ftt'^t Co n (1/ n,")/ .~ n IJ'aIIilIIe ,/ 8~__Ir1'7 .') n a./ 2 2 () ,'7 ') / 37ns/ AJ.~ C)6bD Sew 8Jds 8 A >1/ JA Jew Elf/lor: 9 q .? 0 AIf1 ~elU P1Aa~ 3 q .c 1/ Jew f:+ H 13"" .~-, r.:; / .sew ~kd~ 7 7 "If) / IA ~~W""4 q -5 n n t{11 Sl tJ 0' /1 :3 8 ,7 n ,/ UII;re d . ;;-..,. ~ 1 26 .1 q / IV.t 7iJ"o1J 7 ,0 p, / Iutllu!."a 8 .~~ n / ~~~,~1 () 8 ,"\ 1 / IJJ,UG., 1 -5 n n ,,/' lJ..JolCotf ~,,~o-.J , 6 q A 4 /' J:t~,tf) '1 If, t 1 1.'') 1 '1 .igbL_" . Postponed Regular Meeting - January 21, 1958 ~ (Continued) 11 read proposed Ordinance No. 283, an ordinance providing for , a fire department and to establish fil1r limits within the City __.nd specifically amending section 1 of Ordinance No.7. There on, after which Clm. Johnson stated, "I make a motion that we or the passage of Ordinance No. 283." Motion seconded by Clm. 'ied unanimously. .ow this ordinance would affect the insurance, and was told by 11 that the policy covered the men of the department and was : of equipment used. move we adopt Ordinance No. 283." Clm. Leirer seconded the the Council voted a unanimous "yes." tll stated that there would be a Utility Board meetinq on the ld one of the subjects to be discussed would be a proposed tnt with the electrical workers. If it is the desire of the contract, notice will have to be given within a few days, to -day notice requirement. There was some discussion wherein it ,ould be to the best interests of the City to re-negotiate the ld the City Manager was instructed to write the proper letter !ll reported that the office manager of the Northern Stevedoring lY had requested they be permitted to post a bond instead of a ,it. Clm. Lowell pointed out that Rothchild's had requested the refused, whereupon the City Manager said that Rothchild's had the deposit and did not propose to post a bond instead. The on to say that Northern Stevedoring and Handling would make form to the Ordinance, and in the event that the Ordinance was post a bond and then request the refund of their deposit. cussion, in which it was agreed that the Ordinance should be that certain business accounts could post a bond in lieu of the ead by the City Manager, one advising that the as-built cost has now been finalized at $299,297.15 and the other from the t advising us that the last $150,000 of the New Seward General n bonds had been cancelled in view of our payment to the United ,000 received by the City of Seward from the Territory of Alaska ospital construction. ed some corrective work being done in the Armory gymnasium and on of who had authorized the work. Discussion brought out the cost was involved, and the matter had been authorized by the Duld be paid for from their budget. isplayed a map sent the City by the Alaska Housing Authority, to eturned so it could be reproduced in quantity to be used on the ram. The City Manager requested that the councilmen come to spare time and make the corrections required. which had been circulated during the meeting, were discussed de for economies by various City departments. Clm. Leirer pointed in the Seward Utility bill for gasoline furnished to police cars, "that we pay the bills as .listed with the exception of the aas rd Electric System and the water bill from the Seward Water as seconded by Clm. Lowell. Clm. Amend, Durant, Johnson, Leirer 'yes," and Clm. Knight voted "no." The monthly bills are as 17; Alaska Shop, 1.50; American City, 4.00; Andy's Oil, 728.05; .00; Ballou Wright, 71.48; Bill's Parts, 8.94; Derrick Cafe, 'r., 2.16; Hodginson, 53.34; Kay & Buckalew, 100.00; Kenai 'ry's Service, 5.40; Moore Bus. Forms, 175.08; No. Com. Co., 226.73; 'ard Builders, 8.40; Seward Electric, 499.32; Seward Machine, ~ing & Heating, 133.26; Seward Electric, 977.30; seward Water d. Oil, 138.70; United Janitor, 126.19; Watsjold Oil, 7.98; .n Ervin Motor, 108.31; Marg. Wolcoff, 15.00; Yukon,Equip, 69.44. hjlrlJ l the question of the streetA ln the Clearview Addition, discussion concerning the problem of their malfunction. :oblems were discussed. and Various 1 ,._,~ ,~ i>.:'; ....- '...'..J ~'''''f, ~:,! i:1J 1 I' r>()f'!: "<"J ,') SEWARD, ALASKA Postponed Regular Meeting - January 21, 1958 (Continued) At 10.40 P.M. Acting Mayor Knight was excused, and Clm. Durant moved to the Chair. As Acting Mayor, Clm. Durant read a letter from the Homemaker's Club of Moose Pass, offering the sum of $42 as a cont ribution to the purchase of a new veh icle for the Public Health Nurse. City Manager Bordwell was instructed to answer the letter. Acting Mayor Durant read a letter from Ed. Fortier, Acting Director, Dept. of Civil Defense, Territory of Alaska, which commended Mr. Don Lowell, Greater Seward Civil Defense Director, and suggested that he be sent to a special emergency operations course for Civil Defense leaders being conducted by the Federal Civil Defense Ad- ministration at Battle Creek, Michigan, from March 10 to 14, 1958. City Manager Bordwell stated his opinion that this would be a very valuable course, and it was further pointed out that Seward would benefit from the training Mr. Lowell would receive at this meeting. Clm. Leirer said, HI make a motion authorizing Mr. Lowell to attend the training course at Battle Creek Michi an and rantin him the sum o approxlma e y 30 or ex nses.H Motion was seconded by Clm. Johnson. Clm. Amen, utant, Johnson and Leirer voted affirmatively, while Clm. Lowell abstained from voting by permission of the Council. Clm. Amend requested that something be done to make the children stop sliding on their sleds in the street at the bottom of Third Avenue. He pointed out that the problem is extremely serious and a child may very well be killed. Police Chief Hodgkinson stated that certain streets have been designated coasting area' and the Street Department agreed to erect barricades and put up signs, but have so far failed to do so. It was further pointed out by Clm. Amend that the high school students are very lax in observing traffic safety rules, and suggested an educational program to instruct them. The police chief said he would a rrange for such a program among the students of the schools. Clm. Leirer asked why the Utility Board was not holding monthly meetings as required by City Ordinance, to which the City Manager replied that one meeting had been post- poned because he had been in Anchorage, and another was postponed because the books were being audited, but a meeting has been scheduled for this week. It was the feeling of the Council that every effort should be made to conform with the Ordinance regarding Utility Board meetings. There was a general discussion concerning the Planning and Zoning Commission, the possible use of the Federal Building for City offices, the problem of moving condemned plaster from the storeroom,of the Civil Defense Corps. There being no further business to bring before the Council, the meetlng was adjourned at 11.20 p.m. / ' J)t/II-' APPROVED: ,/~/l ,A' - /, :, ' ~'/!ltJ- ---I. 7' " / ,~6~~=-~~, " Acting City Mayor Attest- ~ ~a ~ --; Acting City Clerk SEWARD, ALASKA Regular Meeting - February 3, 1958 The Regular Meeting of the Seward City Council was called to order at 8.06 p.m. by Mayor Perry Stockton. Present were Clm. Durant, Johnson, Knight, Leirer and Lowell. Clm. Amend arrived at 9.15 p.m. City Manager Bordwell was present. The minutes of the regular meeting of January 21, 1958 were read and approved. Mayor Stockton noted that City Attorney Buckalew was in attendance, and would be consulted on various matters listed on the Agenda. Mayor stockton read a letter received from the Alaska Yacht Club, which invited negotiations to lease the inside finger float in the Small Boat Harbor for a period of one year, with option for renewal. Mr. M. E. Burgan, Chairman of the Small Boat Harbor Committee of the Ala ska Yacht Club was in attendance, together with Mr. Flickenger, and they were invited to augment the letter submitted by the Club. (,-~~ () ~ i~ 'l., ....~ SEWARD, AlASKA Regular Meeting - February 3, 1958 ( Con ti nued ) Mr. Burgan stated that it was the plan of the Club to make the leased float a model of administration for the whole Small Boat Harbor. He stated that there was bound to be some objection to the proposed lease, and until the Club had consolidated its program it was felt that one float was all they could handle. During the following discussion it was stated that the Yacht Club has drawn up plans for engineering and administration, and was anxious to get underway. After various comments from the councilmen, it was decided that a Committee from the Alaska Yacht Club would meet with the City Manager and draw up a proposed lease to submit to the next rc~ular Council Meeting. The City Attorney suggested that he be given the opportunity to read the lease before it is signed. .--., On the subject of the Small Boat Harbor, Clm. Lowell pointed out that there is a large lamp there that has no timing device and does not shut off during the day- light hours. He suggested that an investment in a photo-cell would save consider- able money in conserved power. M:tyor stockton added that another lamp at the City Shop is habitually left burning during daylight hours, even though it is equipped wi th a switch. The codification of the City Ordinances was the next item on the Agenda. City M:tnager Bordwell reviewed previous discussion of the matter, pointing out that it had been generally agreed that to have a City Code is a desirable thing. City Attorney Buckalew has now made a proposal that he and Mr. James Fitzgerald, Anch- orage City Attorney, undertake the coidification of the Seward Ordinances, which they propose to do for the legal cost of approximately $1500. In addi tion to this fee would be the cost of stenographic work, stationery, and printing or mimeo- graphing if desired. There was considerable discussion between Mr. Buckalew and the Councilmen, wherein Mr. Buckalew stated that he and Mr. Fitzgerald would, for their $1500 fee, read every ordinance, redraft them if necessary, and draft the adopting ordinance. lNhen they had completed the project the code would be ready to print, with 10 typed copies of the finished draft. Mr. Buckalew further stated it was his opinion that the stenographic work would cost not over $250, plus a few more dollars for stationery and supplies. The City M:tnager stated that half the $1500 fee could be taken care of within the current Budget, with the balance to be paid after July lout of the next fiscal Budget. Mr. Buckalew said that he confidently expected to have the pro- j ect completed wi thin 2 months, and although he would have to consult Mr. Fi tz- gerald about the method of payment proposed, it was his opinion that it would be satisfactory. At the conclusion of the discussion, Clm. Knight stated, "I move that pending financial arra ements to be made between the Cit M:tn er Mr uc ew an Mr. Fitzgerald the Council a rove the ro osal offered b }tr. Bucka ew an Mr. Fitzgerald for the codification of the Ordinances of the Cit o Sewar or the sum of $1500 for legal services, plus secretarial costs and material costs incident to this work.~ The motion was seconded by Clm. Leirer, and the vote was a unanimous "yes." Taking up other legal business concerning the City, the City Manager asked Mr. Buckalew to comment on the case of the City of Seward vs. Coastwise Line - SSe Pacificus. The City Attorney said he had been trying to get an off2r from Mr. M:tnders, the attorney for the defense, but has not been able to do so. If no offer is forthcoming, the case will be tried within the next eight months. Mr. Buckalew stated there was nothing the Councilor the City }anager could do to assist him in this case. Moving to the next item of business, the City M:tnager reported he had recently received a request from the District Engineers for assurance that all the en- croachments had been removed from Third Avenue, so that the project could be put out for bid. With the Guthrie place still in encroachment, City Manager Bordwell reviewed the correspondence between the City of Seward and the attorney for Mrs. Guthrie, wherein Mrs. Guthrie had been given a certain time within which to take action, otherwise the City would have to act according to Ordinance. Mr. Bucka- lew recommended that Mrs. Guthrie's attorney be sent a telegram, giving one more chance to act, so that the City would have a clear-cut record of cooperating with Mrs. Guthrie before any legal action was taken. The City M:tnager agreed to send such a telegram first thing in the morning. ----, The City M:tnager read a letter from The Alaska Rail road, reque sting a blanket permit to load explosives over the Seward Dock to the amount of 100 tons. Dis- cussion brought out the feeling that the City of Seward is caught between two Federal agencies, The Alaska Railroad and the U.S. Coast Guard. The City Manager was instructed to prepare a non-committal permit, specifically subject to Federal and Territorial regula ti ons. I "-'1 ~~ C') ~ ,.~~t i:;rJ I I o r.\ "7 " ,'1 f. SEWARD, ALASKA Regular Meeting - February 3, 1958 (Continued) The City Manager reported that the Utility Board concurred with the Council in the opinion that a new union contract should be negotiated for the electrical workers, and the Union has been informed of this desire to negotiate. It was determined that the City Manager would draft a proposed agreement, which would be discussed by the Council and the Utility Board. The City would be represented at the actual negotiations by the City Manager, the general foreman of the Utility Department, and one member each of the Council and the Utility Board, plus the City Attorney. The City Attorney asked to be excused if there were no more questions, and Clm. Leirer requested a repat of the status of the Garrett case in the matter of sales tax. The City Attorney replied that decision would probably be handed down in the next few days, certainly within the week. The next item being the renewal of insurance for bodily injury covering the members of the Volunteer Fire Department, the City Manager opened sealed bids from Pat R. Williams and Harry West. The Williams bid being $368.15 and the West bid $388.05, the following motion was made by Clm. Lowell: "I move that we acce t the bid of Mrs. Pat Williams for bodily injury covering me rs of the Volunteer Fire De rt- men, Slnce it is the lowest and best bid." Motion was seconded by Clm. Knight, and voted a unanimous "yes." Clm. Lowell brought out the fact that the Fire Department jeep is not insured, and Clm. Johnson pointed out that the machine is inoperative and is not being used. Considerable discussion resulted in the decision to add the vehicle to the Blanket Insurance Policy by endorsement, as soon as the Jeep is put into operating condition. Clm. Johnson stat~d that several years ago the Fire Department had asked the Bureau of Land Management for a use permit for land out side the City Limits for the pUrpOSE! of building a supplementary fire station. The City Manager said he would check into the netter, but stat,~d that there was warm storage at the Sanitorium where a fire engine might be stationed. There was considerable discussion on this, with Clm. Joh~son pointing out that it was the desire of the Fire Department to bring down the fire insurance rates in the City of Seward. Clm. Leirer asked if any action had been taken to enforce the new Ice and Snow Removal Ordinance, and the City Manager replied that the required twenty days for posting and no~ification had not yet expired. Clm. Leirer brought up the matter of a paving project for Fourth Avenue, stating that a group of local residents were working on a study of the subject. A lengthy discussion ensued on the subject, with the City Pnnager pointing out that he was at present trying to repair the record of a proposed Alaska Public Works paving project for Fourth Avenue that could possibly be revived. It was determined that such a project would be a valuable thing for the City of Seward, and should be pushed as much as possible. In connection with street improvements the question of taxes was discussed, and it was felt that the citizens of Seward would not accept a raise in the millage levy at this time. Clm. Lowell expressed the opinion that an impartial assessor should be hired to correct the assessment values in the City. The City }anager replied that discussions with the Anchorage City Assessor were in progress, and a tentative arrangement was made that if it could be worked out in the Anchorage Assessor's schedule, he would bring a team of appraisers to Seward some time this spring and make a complete new revaluation of the General Property within the City of Seward. There being no further business to bring before the Council, the meeting was adjourned at 10.45 p.m. APPROVED: , c2~ ,(2 -1/;;;~~ ), City Mayor ?' Attest- ~ N~. TL~--, Acting City Clerk C'(\c. [, ^',. ,-' SEWARD, ALASKA Regular Meeting - February 17, 1958 The regular meeting of the Seward City Council convened at 8.12 p.m. with Mayor Perry R. Stockton presiding. Present were Clm. Amend, Durant, Johnson, Knight and Lowell, and City Manager Bordwell. Clm. Leirer arrived during the reading of the Minutes. The Minutes of the regular meeting of February 3, 1958 were read and approved. Mayor Stockton noted that Jacque Roth of the First National Bank of Anchorage, Seward Branch, was among people present, for the purpose of securing Council ap- proval of an Assignment of Lease by the Seward Fish & Cold Storage to the Seward Branch of the First National Bank of Anchorage, said lease to serve as collateral for a loan. After discussion and an explanation by Mr. Roth of banking procedures in this type of transaction, and upon assurance that the City's interest in the Seward Marine Ways property was not jeopardized, Clm. Knight said, "I move we ap- prove the proposed Assignment of Lease of the Seward Fish & Cold storaqe to the Seward Branch of the First National Bank of Anchoracre." Motion was seconded by Clm. Leirer, and after another brief discussion was passed unanimously. Mr. Garrett Hoogland, also among people present, told the Council that although he was paying for 100 feet of sewer assessment, the sewer actually extended along the abutting alley only about 40 feet paralleling his property, and he did not understand why he should pay for the full two-lot.. assessment. The City Manager explained that since the sewer line was actually accessible to the corner lot, even though it did not extend the full length of the lot, that lot was subject to assessment. A discussion ensued regarding the method of applying assessment, and it was agreed by the Council that it should be a matter of record in the Minutes that should Mr. Hoogland want to install sewer service on the corner lot, the City's General Fund would stand the expense of building the sewer along the alley to the edge of the lot line, a distance of approximately 10 feet, so that a con- nection could be made. Mr. Thomas Howell, President of the School Board, reported that a serious fire hazard exists at the Bayview School, since the boiler room is located directly under the school's main exit. He said that the school had been inspected by the Mayor and the City Manager, and it was agreed by them that the hazard must be cor- rected. There was a general discussion about how the condition could be corrected, after which Mayor stockton suggested, with the concurrence of'the Council, that the Fire Chief be asked to make an inspection and make his recommendations to the City Council, so that safety measures could be taken as soon as possible. The Mayor noted that Mr. Ray Anderson was also in the audience, and although his business was listed further along on the Agenda, it could be presented at this time. The City Manager read a letter from the E and A Boat Repair and Supplies, signed by Mr. Ray Anderson, requesting Council approval of a sub-lease they intended to sign with Seward Fish & Cold storage, said sub-lease to apply to the carpenter shop for a term of five years, with an option to renew for an additional five years. Mr. Anderson explained that his company intends to do considerable re- modelling in the quarters they desire to sub-lease, and want to protect their invest- ment of materials and time. It was explained to Mr. Anderson that since the Seward Fish and Cold storage lease had just been assigned to the Seward Branch of the First National Bank of Anchor- age, his company would have to deal with the bank. Further discussion revealed the sentiment of the Council to favor cooperating wi th this local business, however, and it was decided that City approval could be given as a first step, and Mr. Anderson could return for final approval after he had completed his sub-lease ar- rangements with the Bank. Clm. Durant said, "I move that we approve in principle the E & A Boat Repair and Supplies sub-leasing a portion of the carpenter shop now under lease bv the Seward Fish and Cold storacre." Motion was seconded by Clm. Knight, and passed by a unanimous "yes" vote. Russell Painter requested to be heard, and upon being given permission, informed the Council that he has heard that the Seward Sanitarium is planning to close at the end of June. He pointed out that this would be a substantial loss to the City of Seward, in utility revenues as well as in payrolls. He suggested that it might be helpful if the City Manager and the Council could find out if they could assist in bringing some pressure to bear on the authorities, to maintain this hospital. Clm. Lowell pointed out that the closure was of vital concern to Civil Defense authorities, for the Sanitarium is an important part of their planning, using that place as an emergency hospital; and a field hospital is now being stored in a warehouse out there which would have to be moved if the Sani- tarium is closed. I ,'-.; '....."\ '.':) ~ .."f . . ....~ ~ ,;w I I '~n('\. '" if ;, Seward, Alaska Regular Meeting - February 17, 1958 (cont inued) It was agreed by the Mayor and Council that this is a problem vital to the interests and economy of Seward, and that every effort should be made to prevent the Sanitarium from closing. Mayor stockton appointed Clm. Knight to contact Paul Nelson, the sup- ervisor of the Sanitarium, and arrange a meeting between him and the City Manager, so it could be determined what could best be done in the matter of writing various officials in an attempt to forestall the closing of the Sanitarium, by routing patients here instead of sending them elsewhere for treatment. After hearing all the people present who wanted to be heard, Mayor stockton turned to the first item of Old Business, Crescent Lake hydro-electric matters. The City Manager gave a brief review of his trip to Anchorage during the past week, when he met with Mr. Robert Sheppard, the representative of the bond buyers. He and Mr. Sheppard had met with the City Manager of Anchorage and the superintendent of their electric system, and these men indicated a probable demand of 10 million KW about 1960. The Anchorage men had indicated interest in contracting with the City of Seward for 10 million KW's if it could be offered at a reasonable rate, to be wheeled over the Cooper Lake-Anchorage line. Mr. Bordwell pointed out that the project engfneer, Mr. Howard T. Harstad was in attendance, and although a joint Council-Utility Board meeting would be held, probably the following night, Mr. Harstad might like to make some statement and answer any questions the Council might prefer to raise at this time. The purpose of Mr. Harstad's trip to Seward was to examine the construction job so far completed and attend to finalizing contracts with contractors, and to go to Anchorage and see if we can make some arrangement at this time for selling a block of power, so that we can get started on the Crescent Lake project. Mr. Harstad commenced by saying that any contract for sale of power would have to be based on costs of bond principal and interest, plus generating costs. The wheeling charges by Anchorage would also no doubt be pro-rated on the same sort of basis. It was Mr. Harstad's feeling that some sort of an agreement was possible, and completion of the hydro-electric project could go forward. Actually, the Anchorage power requirements are such that Seward might be able to make an attractive offer to them. Whatever arrangement was made would have to be acceptable to the bond buyers. Anchorage anticipates a tremend~ous increase in load, based on past demand, and they feel they can use all the power they can get. Clm. Knight asked if there is any possibility, that if an agreement can be reached with Anchorage and Chugach Electric Association for the sale of a block of power, that the bond buyers could see their way clear to furnish the money to finish the project completely instead of going at it piecemeal, which has been a big expense to the City of Seward. Mr. Harstad repeated that if negotiations were successful, we could go ahead and complete the job. The authorization from the bond buyers will hinge on our selling a large block of power. Experience has shown that local demand is at a standstill, and it is obvious that we will have to look to an outside sale to utilize the power. The engineer went on to point out that costs are steadily increasing, and the whole project will have to.be re-estimated. If we can get an agreement from Anchorage we can prepare the plans for bidding, and when we get the bids and the contract then we can go ahead and finance. Under the present conditions, Seward could not get any money without assurance of 'using the power. Mr. Harstad advised that if Anchorage's Cooper Lake project goes forward Seward may be able to sell them power from their present diesel generated system during the construction period, thus adding feasi- bility to the existing system. At the question of Clm. Lowell, Mr. Harstad stated that even after Anchorage completes the Cooper Lake project they will be in the market for power, since Cooper Lake is being built as an R.E.A. project and therefore Homer and the Matanuska systems will have first priority on demands for Cooper Lake power. He pointed out that eventually there will be a Kenai Peninsula grid, with all the generating systems joined by an inter-connecting transmission line. He stated that at this point, however, the main concern of Seward is the completion of the project to Mile 32, the hydro site. Anything beyond that point should be incorporated in future planning. .I At the con~sion of the Engineer's statement, Mayor Stockton polled the Council and determined that a quorum could meet the following night in joint session with the Utility Board, so it was decided that a special meeting would be held at 8 p.m. February 18 in the Council Chambers, to meet with Mr. Harstad. At 9.55 p.m. Mayor Stockton called a five-minute recess, after which the Council discussed the matter of a suggested permit to The Alaska Railroad, in the matter of explosives handling. The City Manager read a suggested permit granting J:ermission to the Alaska Railroad to handle explosives in unlimited quantities over the new Seward Dock for a J:eriod of six months, subject however to existing and future I),O() t'oJ'. ,J SEWARD, ALASKA Regular Meeting - February 17, 1958 (Continued) Territorial and Federal regulations. The Council expressed approval, and Clm. Knight said, "I move we approve this Explosives Handling permit as read." Motion was seconded by Clm. Leirer, and voted a unanimous "yes." The next item on the Agenda was an Electrical Labor Union Agreement, and it was decided that this subject could properly be handled at the joint Council-Utility Board meeting the following night. The City Manager reviewed the matter of the Third Avenue Paving project, stating that after an exchange of telegrams with the attorney for Evelyn Guthrie a Stipu- lation had been prepared and sent to Pasadena for her signature, after which the City can call for bids to remove the existing encroachment. Anticipating receipt of the executed Stipulation, the City Manager reported he has written to two eng- ineering firms in Anchorage, regarding a survey to determine the extent of encroachment. Clm. Lowell asked about the water system on Third Avenue, and the City Manager replied that there were two blocks of wooden mains that would be pulled up and replaced starting the first of May. It was agreed that no effort should be spared to replace this main, so that under no circumstances would the paving project be hampered. At Mayor Stockton's inquiry regarding any other items of Old Business, Clm. Leirer asked what progress had been I~e regarding the consolidation of city offices. The City Manager stated that no satisfaction had been received regarding possible rental of quarters in the Federal Building, so it looked as though the only pract- ical answer is to move the City Offices to the Utility Office on the corner of Fourth and Adams. He stated that the move would be made under the supervision of the auditors, and would probably be completed wi thin the next 6 weeks. There was general discussion on what alternatives could be made to this plan, but no conclusions were reached. Turning to new business, the City Manager read a request from the Marathon Television Inc. for an extension of the agreement they had with the City regarding television for Seward. At this point Clm. Lowell asked to be excused as a councilman. The City Manager read a letter from Mr. Harry Mack of Denver, Colorado, asking for information regarding television rights in Seward. There was a general discussion, during which Donald Lowell stated he was requesting only a year's extension, as he was sure some major construction would be completed within that time to conform with the terms of the agreement. Clm. Amend said, "I move that we qive the ex- tension of the agreement to the Marathon Television Inc. for a period of one year under the stipulations of the oriqinal aqreement." Clm. Knight seconded the motion and it was passed py five "yes" votes. Clm. Lowell returned to the Council table. The City Manager read a letter concerning an exhibit "The Summary of Atomic Energy," offered for display in Alaska Cities during the coming year. It was determined this would be desirable for Seward, and Clm. Knight said, "I move we take the necessarv steps to obtain this exhibit for the City." Clm. Durant seconded the motion, and the vote was a unanimous "yes." Mayor Stockton called attention to a letter from the Regional Director of the Bureau of Fisheries, concerning certain requirements to be met regarding fish es- capement in Crescent Creek, Crescent Lake hydro project. The City Manager stated the letter would be answered in general terms, promising a discussion of the issue prior to the construction of the project. The Mayor informed the Council that correspondence has been received from the International Rail and Highway Commission, informing they will be in Seward on AprilS, and will be glad to discuss any transportation problems at that time. Clm. Lowell brought up the question of excise taxes on various City purchases, and there was a general discussion of various savings that might be made. The monthly bills were discussed, particularly with respect to the City's respon- sibility for the medical care of prisoners. The City Manager pointed out that the City is liable for the welfare of anyone in its custody. Mayor stockton stated that the doctor bill in question was for the care of a patient who was probably insured with the longshoremen's union, and it was determined that this detail should be investigated. Clm. Lowell a sked about charges for the 5 chool, and was informed by the City Manager that these charges were billed back to the school board. After all questions on the bills were answered to the satisfaction of the Council, Clm. Leirer said. "I move that we approve all bills as listed with the exception of the Seward Water System and Dr. Isaak." Motion was seconded by elm. Dowell, with the vote as follows: Clm. Amend, Durant, Johnson, Leirer and Lowell "Yes," Clm. Knight "No." The monthly bills, totaling $7,657.86, were as follows: r ~'''~ ~:""'" "-- .' ~" ,,-...It! <""'!. ..-r r~ :;; 0 1 , .1/ SEWARD, ALASKA Regular Meeting - February 17, 1958 (continued) A.C.S. 26.30; Alaska Shop 47.96; A.T.C. 97.10; Andy's Oil 545.06; Ballou-Wright 3.65; R.E. Baumgartner 300.00; Bill's Parts & Servo 58.82; Bay City Motor 12.50; -Durant Hdwr. .60; Sgt. Hockett 15.00; Holbrook Printing 228.59; International City Managers Ass'n 35.00; Dr. Isaak 41.00 (not paid); Larry's Service 5.25; Northern Com. 127.88; O'Brien Electric 60.18; Rettig & Scott 3374.00; Chamber of Com. 35.00; Seward Builders 29.90; Seward Electric 903~00; Seward Electric-gasoline 499.32; Seward Hdwr. 4.40; Seward Plumbing & Heating 6.18; Seward Trading 10.43; Seward Water System 495.00 (not paid) Watsjold Oil 74.41; Std. Oil 164.84; Werner's Mkt. 9.27; Western Fire Equip. 117.47; Pat Williams 285.75; Yukon Equip. 44.00. In consideration of Resolution No. 122, appointing an Inspector, Judges and Clerks for the Territorial Primary Election on April 29, 1958, Clm. Johnson said, "I make a motion that we suspend the rules." Clm. Amend seconded, and the vote.was a -unanimous -Yes." Clm. Knight then said,. "I move we adopt Resolution No. 122." Seconded by Clm. Durant, the motion passed on a unanimous "yes" vote. The last item on the Agenda, the purchase of a portable steam boiler for the Street Department, was discussed. The City Manager stated that he had received one quota- tion of $3620 f.o.b. Seward and another for $3500 f.o.b. factory. However, he had located a used machine apparently in good condition at the Craig-Taylor Supply Co. in Anchorage, for the sum of $1750 f.o.b. Anchorage"with a 60 day warranty to -replace any defective parts. It was generally agreed that since this piece of equip- ment is badly needed, the purchase of this machine was proper, and Clm. Knight said, "I move we approve the purchase from Craig-Taylor for the sum of $1750 and a 60-day warranty, the steam boiler on which they bid.~ Motion was seconded by Clm. Amend. Vote: Clm. Amend, yes; Durant, yes; Johnson, yes; Knight, yes; Leirer, no; Lowell, ,yes. Motion carried. There was a general discussion regarding junk disposal, the removal of snow and ice from sidewalks, the Police Department intention to conduct an educational campaign on traffic safety among the school children, and the status of certain lots that might be offered to Standard Oil Company for their use for storage purposes. The Mayor stated he would be going to Anchorage and would see Mr. Crooker, the Alaska representative of Standard Oil Company, and would offer the complete cooperation of the City of Seward. Clm. Lowell said it was the feeling of the authorities that emergency Civil Defense gear should not be stored all in one place, and suggested part of this gear might be stored in the old Hospital building. There was no objection to this suggestion. Mayor Stockton said that some time in the not-too-far-distant future the Alaska Railroad would have no, further use for the Army Dock, and the City should go on record a s wanting to buy it. The City Manager agreed to d raft a letter which would put the City on record as to this desire. With this last item of business concluded, the meeting was adjourned at 11.15 p.m. APPROVED: ~~ ,Q J~,/t~ Perr R. Stockton, Jr. Mayor Attest: ~ . ~/;~ ( //du/#1A--, Ac ing City Clerk -..-..------------ ----.,.--------- _ SEWARD, ALASKA SPECIAL MEETING February 18, 1958 A special joint meeting of the City Council and the Seward Utility Board was called to order at 8.17 p.m. by Mayor Perry Stockton. Present were Clm~ Amend, Johnson, Knight and Lowell. Clm. Leirer arrived at 8.30 p.m. From the Utility Board the following members were present: Messrs. Darling, Gilfilen and Skinner. City Manager Bordwell was also present. Absent were Clm. Durant, and Board members Stanton and Trevethan. Mayor Stockton opened the meeting by saying it would be proper to discuss any mutual Council-Utility problems at this meeting, although the chief purpose in meeting was to hear Mr. Howard T. Harstad, Engineer of the Crescent Lake Hydro-electric Project. Before the engineer would be called on, Mayor Stockton stated there were two items of business to bring before the meeting. SEWARD, ALASKA special Meeting - February 18, 1958 (continued) The first item, held over from the C9uncil Meeting the previous night, was the appointment of a Negotiation Committee to secure a new labor contract between electrical workers and the Seward Utility System. There was some discussion re- garding the type of contract desired, a fte'r which the Mayor called for volunteers to serve on the Negotiation Committee. Clm. Lowell offered his services and was appointed, together with Clm. Leirer., Mr. Trevethan was appointed as the member from the Utility Board, and Mr. Darling stated he would be available as an alternate member from the Utility Board and was so appointed. It was suggested that the com- mittee work with the City Manager to draw up a suggested contract as soon as poss- ible so that the negotiations could commence. The second item of business to be discussed was the consolidation of the City offices. The Mayor pointed out that this item had been discussed at the regular meeting of the City Council, and at that time it had been suggested that the of- fices might be combined in the Utility Building. The City Manager stated he had been unable to get any satisfaction from the General Services Admini stra tion re- garding possible rental of the old Post Office space in the Federal Building. Although it might be cramped and crowded in the Utility Building, adequate offices could probably be fitted in. There was a long discussion on the subject, including the financial and public- relations aspects of the problem, after which Mr. Bordwell stated that the Qhief problem was one of control. He pointed out that the City of Seward had grown and developed over the years until it was one of the larger cities in the Territory. Unfortunately the refinement of records and systems had not kept pace with that growth, with the result that many problems exist in the Utility departments as well as in the General Fund department. A consolidation of offices may not result in an immediate saving in dollars, Mr. Bordwell went on. What the consolidation will do is to give better control of the whole municipal plant. At present the auditors are concluding their studies on consolidation. after which they will make their recommendations on what will be ,~.:,5: 11 ,,': necessary to affect that consolidation. Mr. Bordwell went on to say that the ~Llo1 8'l councilmen as businessmen themselves would realize that the most difficult thing in HOllo!. ie administration is maintaining the proper control over operations, and that those leg JL - controls lead to certain efficiencies of operation that contribute to the profit DUo";; :.j in the sense that they diminish losses in the initial instance, rather than effect economies or savings by reduction of personnel. It was the opinion of the City 07 Manager that in this particular instance we should bring our forces together at the earliest possible time. It would have to be determined whether the public convenience would be outweighed by the losses and inefficiencies now experienced by the separation of offices. Whether the joint offices would be in the Utility Building, or whether the Utility offices would be moved to City Hall as Mr. Gilfilen had suggested, was a matter for the two groups to decide. Mr. Bordwell suggested it might be proper that the Mayor appoint a committee from the Utility Board and Ci ty Council, to study the problem and make a recommenc2i tion a t the next Council meeting. lIrI 9rf; :Jlloq aLl" Jo1 :trJul: , ~._, j-:T A L S/le8 It was agreed by the groups that this was a good suggestion, and Mayor stockton appointed Clm. Lowell and Knight to represent the Council, and Messrs. Darling and Skinner to represent the Utility Board, to meet with the City Manager on Mon- day, February 24 at 7.30 p.m. in the Council Chambers. Mayor stockton said that the main reason for this special joint meeting was to'go over the hydro-electric project with Mr. Harstad. He then turned the floor over to the engineer. Mr. Harstad commenced by saying that the two transmission line contracts are substantially complete. His assistant Mr. Art Lie, his Seward rep- resentative Mr. Van Overbekke, and Ray Scott from the Seward Utility System had spent the day checking the line, and wi th the exception of a few minor changes they were in substantial agreement with Mr. Connolly's work, and the contract work is within the amount of money originally figured. After adjustments had been added and subtracted, the final figure was actually a little under the original price. There would be an adjustment to be made between the two contractors, as the Con- nolly crew had to set three poles without access' roads, but this was a matter that would not. affect the City. So far there had been no request for extras from Foster-Saunders, but a letter previously received had indicated that such a request would be made, although there is no apparent adequate basis for this. The clearing contract work i~ acceptable and at a point where it can be closed out with the exception of 1/4 mile of clean- up that the Forest Service will have to pass on. The balance of the line has been okehed by the Forest Service and a letter to this effect has been receLved. The 1/4 mile of clean-up will have to be done after the snow l~aves. 't. j , " -~- -'-' u__+"_~ _ t:'ahTll"'TV 18_ 1958 CITY OF SEWARD GATEWAY TO INTERIOR ALASKA SEW ARO, ALASKA \.1\' , " , OF: (\ RE.OOLUTION 'it' :(; No. 122 ;.. ,..,~,; . '.~. .~:\. 7,~, ' BE IT R;;;"COLVED by the City Council of the City of s.ward, Alaeka, that the followinq named per80ha .hall aot a. Juc:iqe., Clerlta and .. Inspector of Election at the Territorial Primary Eleotion to be held TUESDAY, AP~lL 2Q, 19$8 at Seward, Alaaka. Said Primary Eleotion to be held for the followinq purpo.e: fi.:, i.~~, '~t"~' To nominate candidate. for: '" a. Delegate to eonore.. b. Territorial Tre..urer c. Territorial Commi..ioner of Labor d. DiTi.ional Senator. (I) e. DiTi.ional Repre.entatiyes (10) JUDGLSI Huqh E. Hall (Inspector) Mildred E. Kirkpatrick Bda My. re CLERKS. W11.. Lind Miriam Painter The rule. goyerninq th pll.sage and appronl of Resolutions are hereby .u.pended and this Re.olution shall be effeotiY8 immediately upon it. intro- duotion and pae.age this 11th day of February, lQ58. . ,:" I :. t AftDT, > -.< >-;' ';~.. .~ '.'. 1 w" -d ~ :.:", ::. 1:':'.:'_ t. " ~. f1' ' ~ , 1',,-; ,,/> ,>! ~. ,~ ,,~...~. :ilere .:'.;.." t . "'.l...e .~:in- !."!en 'r I 302 S1WARD, ALASKA ~' ,,'97.~ 0.( _(fife 4 5 () 6 / ~"!_~t.,. 1.6 5 / f(.~.u.'~ 0 0 -0 0 / BiJIJ11HAs 8,R:l/ tJlJ.j (J,llt 8.S 0 1/ \ 1)'IIIt~NT~ .60/ )),01:.C.7" 1 5 n 0/ JI"'J{ 2 2 8 ,S 9/ I. C;.A~3 5,00/ /1;;' C71AA I( 4 1 ,0 0 1'/1 ~"\11 J~S -25 /' IJ. (!. 1 2 7 ,R 8 /' O~:;6o.i8~ . ~ ..rr."&1)1' 7 4 J' 0/ .,.,)& a~: S,n 0/ S'f!,~ lid~',' 2 9 .9 c/' ~ew '4t9 0 ~() O/' \ ' 6etP~~99 ,'3?/~ ~ Jldw 4.4 0/" ~",fl-H' 6\18/ (jew1i~ 1 0 .4 1~ SSIl ~ 9 5 () () tfIJ w~TsJoJ~. ..(7- 7 4 4 .11 ....- ,O'/~,30/ ST.'J ,:-<:":164,74/ ,01, ~ 0/ , " . \ , /' "'e~"e.' 9 ,8 7 ' "'S7C:.f,. ~ j 7,47/ Rf',. -,.,Jp - .Iil"lIJ1~'e 5 ,75/ )Ib~. 44 no/' /:fUll> t:l' Special Meeting - February 18, 1958 (continued) Id over from the Council Meeting the previous night, was the gotiation Committee to secure a new labor contract between and the Seward utility System. There was some discussion re- contract desired, a fte'r which the Mayor called for volunteers otiation Committee. Clm. Lowell offered his services and was ;~ with Clm. Leirer. Mr. Trevethan was appointed as the member 'pard, and Mr. Darling stated he would be available as an alternate ility Board and was so appointed. It was Bu~ested that the com- he City Manager to draw up a suggested contract as soon as poss- egotiations could commence. business to be discussed was the consolidation of the City . r pointed out that this item had been discussed at the regular y Council, and at that time it had been suggested that the of- bined in the utility Building. The City Manager stated he had any satisfaction from the General Services Administration re- ental of the old Post Office space in the Federal Building. pe cramped and crowded in the Utility Building, adequate offices fitted in. tiff Qf StiWARD' j' ' ~ ., ~ , ,. r - . f :" . '1" '. . ... , ,- " ""':,: i, .:.~':"J :~;~.." ,. j~'",: :,,' ~-",) :'~; "~~"' - _.' ::""'l":'~ ~ :'," ("1 ., !.l: .,j,; ,f ,nd r~' eATIEWA'tTClPINTERIOR.1ALASkA', ,-c> ,,;'! ... $E~ .dO:"ALA11CA' ' . ,~' c" ,s ,I','! '''. , , ~JWbr;, 1 !.',,~ -17;.r':": .. . ....':" ..', "(-0 .:, ~ . . , K-'~: r fo " , . .~ ;.~' { :t':~J. h ~ r c' well :{: .," RE.."OLUTION -,.-. , . lIo.. liU . ,.j', " the ':'1.: t~, s< r ,r'-- ';-'} f,t ~ ,- , . ",1 . -, " he tc:i-1lY .;ColaDOU,ofthe ,,"-V ..ts..:r4 ,\1.__. ~ ,,' ' . IiI IT J"'ttMollill'Gt, ..J~G1e. .~...~JIlIIm~ Ihm't.al'!d Pr-~.,. ,~~ ,,co ,:M >h~ ,i.'P~X, " , ...-m; Alaak:lh" 'Said Rr1~'~ toM lMl\<i '{'II' ....... ~, '" . ~ r.. _" I - ' '-: ,j' ' lalldidat.. :lVI' , .>;, i i' g in }f;"e ,'. "t ,'. .' r 'ect ~ ~ +-. ' . t ~- <.! 'r :- ,':: ~,',~ i .:3 -~. '> ,- '! :'1:,1 ''Ii "te t8~..." <<i.l 'J:~ure.r.:'+ ...i..l~1a.io"':t 'd'.Laboti c !oaa}l,.,s...tell. (.. "," ;, rr} ': : 'oM!. ,R*p.....tctt.,..: (l0)" "c.d :y ,I j fHen ::"",,'red 'J"lJ. ..1."" ' '~i :'1'-:':.: ,:. ", " .'- ,- ' ,I. ' " ," ~ \! , ; (" :;', ~ ,: -"J ~ :- , . 'if=: ~ I l \-',' ';.1.... ,'" . t ;' }.1 ..... 'C '::l~L. n ).~ :, J :' .... "; l r ~ . ~ '(..., LSI Huqh E. Hall (Inspector) Mildred L. ~1rkpatr1ck , rldac!11eu ,",' r b". ..11.. Lbd.', I' 11r:1_ fa1ater,'" .,' .3L . J.' \::-:n- ~ . . r'ttle pa..aqe' and; .pp~....l;of~i...J;8U....',er.' hu_lpy . _" ,..eituUoII'.hall' b.'.ttleti.. ,1_..1d..Y' .,..d1h ~1,,\~,. til:ta1a,.,17tJa,'dayctlPeb,..rr.,l,*8F' " .," ",',,",:, ,0 r ',,~ <)- I,'. l' /~ 1.,,~ 'e' . , o:::~.....,) ;' ! ~ ~ '. \, .'~. . n~:" P;;J-" {L "t',' . . .~~~;- ~t ~~':i~:'.;?> .-' ,. they s i .., .." '.' .....'. . .. ,'-'" .. ~ ," ," , -'i,'. .:-- ;.~ ~~ '- '; 1. ~ ".'1 ) + ~.~k ,''; ,~' . 1, 'tJ' :(,lere ,"e 7, 6 5 7R .. t:l' -'in- , - 'if',","::' \. ) _I ...........'--......-.,.~..........-_-----..~....__,_"':/ '::' I 'ten -t, ' '-'J y ".- I", ., ;., I '-l ~ ,f'"'\ ,.. .' ......."'" ~." .,J ,.".... .~ r.LJ I I ; ;1) '.', .", 41) f r ~j SEWARD, ALASKA Special Meeting - February 18, 1~58 (continued) Clm. Leirer asked where this 1/4 mile was, and Mr. Van Overbekke stated that it was at Grouse Lake where a false st~rt had been made, and when the scene of work was moved the clean-up had not been done. Mr. Harstad went on to state that the line was subject to a detailed inspection, but generallY looks good. The combined efforts of Mr. Scott, Mr. Van Qverbekke and the contractors had made some localized changes which actually impzuved the alignment. All the danger trees that might be hazardous to the line in the future have been taken out. The engineering staff plans a detailed inspection, after which a Certi- ficate will be issued, and that will wind up the contracts. Mayor Stockton asked the Forest Service men, Mr. Porterfield and Mr. Hardy, if they would like to comment. Mr. Porterfield said that what had been stated was correct as far as t~e For~st Service. was concerned, but that there would have to be some clean-up work done at Mile 19t in a section that was undertaken on Force Account. The Utility crew had been snowed out ~t that particular spot, and intended to do the clean-up when snow conditions permit. The City Manager asked if Mr. Harstad meant that we would be unable to finalize the payment to the clearing contractor until such time as the clean-up has been made to complete Forest Service approval. Mr. Harstad s aid that according to the cont ract that was correct. However, the City might want to make some other arrangement, since Foster-Saunders was no doubt anxious to receive their money. In a case of this kind it was cust omary to set some cost estimate of the work to be done, and hold that amount out of the contract settlement. Mr. Bordwell pointed out that such .an action would affect the bond to the Forest Service, and Mr. Harstad agreed that if a settlement is made to Foster-Saunders the bond would no longer be in effect. However, the contract provides for a year's guarantee, so the situation is not particularly dangerous. At this point Clm. Leirer stated he was familiar with the section in question, and that it consisted of approximately 800 feet. The brush is already piled up ready to burn. It was a job that would entail no more than $200 in labor to complete to the satisfaction of the Forest Service, and would take a small crew no more than a day. Mr. Harstad said that if it is the City's wish to close the contract his firm would write the final letter and make a suggestion of how much to hold back. As soon as the detailed inspection had been made he would write this letter, and that would windup the contract as far as the engineers are concerned. Mayor stockton asked what the prospects were for going ahead, and asked if Mr. Harstad had seen the bond buyers' representative Mr. Sheppard since that gentleman's return from Alaska last week. Mr. Harstad stated such a meeting had taken place, and they had discussed the prospects of building the line to Mile 32, the hydro site, and for completing the project. Any future plans hinge on selling a block of power. It is planned, Mr. Harstad continued, that he and the City Manager would go to Anchorage this week to meet ~ith Anchorage city officials and officials from Chugach Electric Association, and explore the possibility of getting a firm commitment for a large block of power. If such a commitment can be negotiated, there is no doubt that the bond buyers will okeh the completion of the entire project. Mr. Harstad pointed out there was a good chance of making a deal with Anchorage, since the rate Seward can offer will be far less than their only alternative, diesel power. The rate offered would depend on the size of Anchorage's needs. They are talking in terms of 10 million KW a year. ' Mr. Harstad pointed out that once construction was started, the cost of generation would remain relatively stable no matter how many KW's used. It udght be beneficial to put in a 5 thousand KW machine instead of 35 hundred as now planned. If Anchor- age's needs are sufficient, the larger machine would be justified and the actual installation costs would not be increased to a great extent. The dam and the power- house would be the same. The increased cost of machinery would range between 100 thousand and 200 thousand dollars, a relatively small ratio to the cost" of the project. _ It is important to keep in mind, Mr. Harstad went on, that the rate offered to Anchorage would have to be based on the bond principal payments and interest, and the cost of generation and wheeling. Crescent Lake project could be in service in 1960. In that year Anchorage estimates its needs at' 10 million KW's, and we could supply that demand. If they could commit themselves to buy 15 million by 1962, Seward could give them a better rate than on a straight 10 million demand. The engineer stressed the fact that any contract entered into would have to be satis- factory to the bond buyers. :..2 ~, ) it {;..) '. ,. SEWARD, ALASKA Special Meeting - February 18, 1958 (continued) The City Manager stated that in his previous meeting with Mr. Sheppard and the Anchorage officials, they were briefed by Mr. Sheppard on the requirements of the bond buyers, and had voiced no objections but had indicated that their power require- ments made them interested in what Seward had to offer. It was the City Manager's feeling that if a reasonable rate were offered there would be on difficulty in securing a firm commi tmenL Before any rate can be set" the wheeling charge over Chugach transmission lines will have to be determined. Once a rate was determined, Seward would be prepared to go before the Anchorage City Council and see if a contract can be secured. So far we have been dealing only in generalities, and. have established a favorable climate. . 1 I }l.t this point Mayor Stockton a sked if anyone on the City Council or the Utility Board had any objections to what had been done so far, or Qbjected to the proposed trip and the plans therefor, by the engineer and Mr. Bordwell. Clm. Lowell asked if there was any danger if Seward committed a large block of power to Anchorage, that we might cut ourselves short of power. Mr. Harstad replied that by asking Anchorage to buy power they were in a sense being taken into the project as a part- ner, and the commitment to them would have to be respected no matter what needs Seward would develop. However, any such increased demand would be all to the good of the City, and with so many potential power sites in the area there would be no problem to meet any future demands. .- Clm. Amend asked if the rate quoted to Anchorage would have to be at cost, or whether the City would realize a profit. Mr. Harstad replied that the bond buyers require coverage, which means there will be a surplus, but that surplus should be used to expand. It is profit, but goes back into capital investment. Clm. Amend then asked how the rates to customers could be lowered eventually, and Mr. Harstad replied that that would come with increased useage. He pointed out that with costs of generation increasing every year, any increased 'efficiency would be reflected in maintaining the present rate schedule, rather than lowering it. There was general discussion regarding plant capacity and the use of the present diesel plant for peaking purposes. Mr. Harstad also pointed out that by putting money into a project of the type of Crescent Lake, the City was making an invest- ment that would be good for a hundred years, and always increasing in valtte during these inflationary times. He stated, however, that the local demand was not sufficient to justify the project, and the only way the bond buyers would okeh it was to secure an outside load. Mayor Stockton stated that the question had been voiced both by the City Council and by people on the street, why the line had been built for 25 miles, and now the money could not be secured to build an additional six miles to pick up approximately 30 new customers at Moose Pass. Mr. Harstad replied that in the eyes of Mr. Sheppard and the bonding attorney the servicing of Moose Pass was incidental to the project, and the main purpose of the transmission line is to contact the hydro site. So far the local earnings do not justify the advancing of any more money. The KW's sold in 1957 is about 4~ more than 1956. However, in the past few months the load has fallen off. If it can be'shown that there will be a good increase in local load in the coming summer, the bond buyers will be more favorable. However, the important thing now is to deal with Anchorage and if that does not go through, then work on the Moose Pass problem. elm. Knight pointed out that this piecemeal construction was very costly to the City, as through lack of money they were not able to take advantage of favorable construction opportunities. Mr. Harstad agreed this was true, but expressed con- cern at the City's bad cash position. "There was a general discussion of possible sources of local feasibility, with Clm. Leirer pointing out that if the Sanitarium closes, all the pos~ible gains could be wiped out with that one loss of utility revenue. ,---" I , Mr. Harstad went on to point out some irregular practices with respect to rates, which should be corrected as they were actually contrary to ordinance. He recom- mended that the customers should be notified that any special rates would be terminated within ten days, and the regular rates would be imposed in compliance with the existing ordinance. elm. Lowell brought up the question of installation charges, and there was a discussion about practices in other communities, with Mr. Harstad unable to give any definite reply. I ~'.-I ."" . . . ;~;) ~.t ........ -~.... :':::l I I r. (\ .. -<, )1 ~ '.) J l'l r SEI..vARD, ALASKA Special Meeting - February 18, 1958 (continued) Clm. Leirer referred to the letter read at the previous regular meeting, from the Bureau of Fisheries regarding the water requirements of Crescent Creek. There was a general discussion of the facts of the letter, with Mr. Harstad pointing out that the final decision lies with the Federal Power Commission, and before that decision is reached all sides of the question would be aired. With it doubtful whether Crescent Creek is a valuable salmon spawning stream, Mr. Harstad expressed little concern that an FPC decision would be favorable to the Crescent Lake project. Clm. Leirer brought up the question of Mr. Harstad's billing practices, as discussed at a previous meeting, and referred to a letter Mr. Bordwell had written as a result of that discussion. Mr. Harstad replied he was glad to answer any questions and preferred to have those questions brought out now, rather than held back and cause future dissatisfaction. He said the questions had been answered in a reply to Mr. Bordwell, and the City Manager read the letter, which satisfied the questions that Clm. Leirer had raised. Mr. Harstad pointed out that he had not received any money from Seward for six months, and requested that his vouchers be put through unless there were any more questions which he would like to clear up now. There were no objections from any of the Council members or Utility Board members, and Mr. Bordwell said that the vouchers would be put through immediately. The Mayor asked if Mr. Bordwell wanted a motion from the Council, authorizing his trip to Anchorage. The City Manager, stated that since these talks were only in the preliminary stages and no agreements could possibly be entered into, a motion would not be necessary as long as it was a matter of record that he had Council approval. Mr. Harstad agreed that as long as their plans had been discussed and were agreeable to the Council and Utility Board, no further action need be taken at this time. In summary Mr. Bordwell stated he and Mr. Harstad would be offering Anchorage 10 million KW's, at the lowest rate we can offer, which will satisfy the bond buyers. He con- cluded by p~inting out that at this stage, without a commitment to Anchorage there could be no project. Clm. Knight asked if Mr. Harstad had any idea what we could offer as a rate, and what the wheeling rate would be. Mr. Harstad answered that he and Mr. Bordwell had been talking about 10 mills for power plus wheeling charges. The, final rate would be dependent on how much Anchorage would take. It would be hard to estimate the wheeling charge, for it is n~t kn~n how Chugach would pro rate this charge. There was further discussion on the subject, after which Clm. Knight asked what percentage of capacity the 10 million KW would represent. Mr. Harstad made a detailed statement regarding capacity ratings, type of machinery that might be used at Crescent Lake, and possible costs of the project. He repeated his belief that since Anchorage had no alternative but diesel generation, they would be receptive to Seward's proposals, if the rate offered is at all reasonable. Clm. Amend asked how the completion of Cooper Lake would affect any contract made with Anchorage, and Mr. Harstad pointed out that since Cooper Lake will be built with R. E. A. funds, the first power commitments would be made with R.E.A. systems, in this case Homer and Matanuska Valley. Therefore only the surplus power could be offered to Anchorage, and this is not practical for their needs as they would require a firm commitment. Clm. Leirer brought up the question of the transmission line going through Moose Pass, where our wires might go over those of the local system, with possible hazards and lawsuits. The engineer replied that the transmission line would be clear of the local system. Clm. Leirer then raised the question of an earlier estimate the eng- ineer had made on one stage of the work, and Mr. F~rstad remarked that costs had gone up since then, and the estimate had been too low in the first place. He explained that estimates were made on the basis of previous similar work done in the area, but there were always unknown factors that might drastically effect the work one way or the other. Vayor Stockton summarized the engineer's report by stating that they had gone over the work done to this point, and have tentatively agreed that a meeting should be held with the Anchorage officials in an attempt to acquire a commitment for a block of power. ,,) n h (;) ~ '-.3 S.!:.'WARD, ALASKA Special Meeting - February 18, 1958 Clm. Lowell asked whether the City should try to go to Moose Pass on Force Account, and the engineer said he would prefer to discuss that issue after the meeting with the Anchorage officials had taken place. Mayor stockton asked what would be the next step, if the Anchorage meeting proved to be immediately successful. Would the coming construction season be wasted, or could some actual construction work take place this summer? Mr. Harstad said he would have to see the auditor's report before the answer could be made, but meanwhile it would have a good effect on Mr. Sheppard if the local power business picked up in the next few months. He went on to say that even if no actual work could begin at the hydro site, the machinery could be ordered, and since it will all have to be built to order that will take a considerable time, so that the actual project will not be held up. The building of the dam and the powerhouse is not a formidable job, and should not take too long. ~ Mr. Harstad concluded his report with the explanation that there had been an irregularity in the method of stringing the wires by two different fore~en, but that the end result was satisfactory and in no way affected the operation of,the line. He brought up the matter of the City's extension policy, saying that since the cash position is not particularly good, every effort should" be made to effect economies. The City has a policy of making 1/4 mile extensions, and this is not justified by the sale of power in .some cases. The engineer and Mr. Ray Scott discussed this policy at" length, with the engineer recommending that Mr. Scott count up how many future installations would be affected by this policy, so that some decision could be reached by the utility board. Mayor stockton asked Mr. Hardy, of the U. S. Forest Service, if he had any questions. Mr. Hardy said he did not, concerning the work, but asked if the City had done anything about acquiring rights-of-way through Moose Pass. He pointed out that the Forest Service permit does not affect private land, and the land through Moose Pass is Townsite or privately owned. The Mayor stated that this was a good point, and if it has not been explored the City will want to do this soon. Mr. Hardy then stated that the Federal Power Commission license covers only transmission lines, and that both primary and secondary distribution lines in all hydro-electric projects must be cleared with the Forest Service. Mr. Harstad asked if the Utility Board or the Council would have representat~ves making the. Anchorage trip, and Mr. Bordwelt said he would welcome the participation ,- of both groups. There was a brief discussion concerning the Alaska Freight Lines operation through Seward, it being generally believed that that company had dis- continued ita local operation except for explosives handling. At the conclusion of this discussion, the meetjng was adjourned at 11.30 p.m. APPROVED: Attest: ~/ r;;]~___ Acting City Clerk c2 Q --'/;;..IL .L P'<!::t R. stockton, Jrp - Mayor ----- ---------------------------------------------------------------------------------------- SEWARD, ALAEKA Regular Meeting, March 3, 1958 The Regular Meeting of the Seward City Council was called to order at 8:00 PM"by Mayor Perry stockton. Present were Clm. Ameni, Durant, Johnson, Kni9ht, Lowell and Leirer. City Manager Bordwell was present. T he minutes of the re~lar City Council meeting of February 17, 1958 were read and approyed as read. The minutes of the special City Council-Utility Board joint neet- ing 'IIf February 18, 1958, were read and awroved, as read. ,- Under People Present the Mayor noted Mr. R. E. Baulll:Jartner, in connection wi th the H & T Mining Company. Mr. Baumgartner, in taking the floor, pointed out, initially, that he was actually representing the City of Seward to some extent in the matter which he had to discuss. Reviewing the history of the Brownell homestead, he point- ed out that a mining right agreement was en tered into by Mr. BrOW'nell wi th John Haynes and Carl Thomas, prior to his conve~ance of the homestead to the City of'Seward, that in order to insure the titles to certain properties in the Marathon Addition, and to clear those titles, it was necessary to have a quit-claim deed from Haynes and Thomas, and tha t actually, in exercising their rights under the agreement, those gentlemen, as the H & T Mining Company, could conceivably begin mining operations un- der the city-owned Seward General Hospital, located in the Marathon Addition. I ~--'" . '" ..".....' ,~ \.,..'~ ~.,.>r. '~ ....~~ ~:a I I t") ,~\ -,' ,j, tJ , SEWARD, JlLAs:A Regular Meeting - 3/3/58 (Continued) stating that H & T had no desire to do this, Mr. Baumgartner pointed out that all they were asking from the City was to be permitted to exercise thei r mining rights and for tle City to furnish them with electrical energy, which they have so far refused to do. Reminding the Council tha t the matter had rome before it, Mr. Baum- gartner reviewed the discussions held between the H & T Mining Company, and a City Sub-Committee, consisting of Clms. Don Lowell and Gus Johnson, ani the City Manager, wherein a mutually agreeable procedure for carrying out the mining operations was to be devised, that a prior written agreement which had been drafted had been re- j ected as unsati sfactory, and H,,- t the H & T Mining Company now proposed, in a new agreement, to guarantee the City tha t they would condlct the ir operations for a maximun of 8 months per year, and perform labor at the rate of not less than 160 hdlun per month. Mr. Baumgartner pointed out that the new agreement proposed to pexmit the dumping of mining tailings on the l!lWampy area Northwest of First Lake, which he rontended would constitute an improvement of that area. The Mayor thanked Mr. Baumgartner for his remarks, and pointed out tha t since the appointment of the Cpuncil Sub-Comrrdttee the Council had had no report, and called on either Clm. Lowell or Clm. Johnl!l:)n to give a rundown on the status of the matter from the Sub-Committee's point of view. Clm. LOIflell pointed out that the Sub-Comrrd ttee and Cit y Manager had met with Carl Thomas and had gone over the ground, indicating certain element s that l!lhould be included in any proposal, and that he had gone in at the end of the sec- ond meeting, where the initial written proposal had been discussed, whereupon the Mayor requested Clm. Johnson to report on tha t incident. Clm. Johnson stated that the second meeting was attehded by himself, the City Manager and Mr. Baumgartner, and that his principal objection to the initial proposal was the fact that it con- tained no element of time and no guarantee as to the amount of work that would be performed on the mining operation each year, and as to the proposed agreement now under discussion he had not been aware of it until this meeting. In response to a question by Clm. LOIflell, H. & T. Mining Company indicated that there would be no- req.1irement for the City to pipe water into thei r operation, since they had an ade- quate supply. Clm. LOIflell expressed some uncertai nty wi th respect to the matter of dumping tailings in the swampy area Northwest of First Lake, pointing out that at the time of initial inspection, and at the present time, there was a snow covering on the ground which would prevent a present determination of the probable effect on that area, of such dumping. Mr.Baumgartner expressed the opinion that since it was a l!lWampy area, that the dumping of tail ings would tend to improve the area, or at least reduce the sanitary hazard. Councilman Durant questioned how long the work, at the rate of 160 hours per month, would continue and a general discussion follcwed, which developed the fact that the time element had been raised with respect to pre-deterw.ining, if possible, the earliest time at which First Lake cc:uld be made a vai lable for restorati on, or devel opmen t as a swimrrdng and recrea- tional site. H & T Mining Company representatives stated that they could not fore- cast hOlfl long it would take to tunnel under First Lake, since the amount of mater- ial to be removed would depend entir ely on the extent of the val ues enrountered. Mr. Baumgartner stated tha t in his opinion the dri ving of the tunnel under First Lake and on into the mountain should not caus e the area to be tied up for longer than awroximately two years. Clm. Durant questioned what would happen if the mining operation was not cCllcUcted at the rate of 160 hours a IOOnth, and asked what would happen, for example, if they worked but 40 hours in one month -- would it be a violation of the contract or agreement -- whereupon Mr. Baumgartner asked if the Council wanted a contract, by which the City would agree to furnish power only so long as the 160 hours per month were worked. Mr. Baumgartner stated, "I think it is asking an awful lot of the mining rompany, because even if tyou don't like to lear it, they have-a better right to be in there than you folks -- the City -- have." To which Clm. Durant observed that tle issue was rather confusing, since Mr. Baumgartne r was con tending tha t the mining company had the right to be on the ground and conduct tleir mining operations, without any of the se side agree- ments, or all of this discussion. At this point the City Manager stated that the allegation of right in this matter was based simply on a presumption that such a right exists, tha t the matter could only be conclusively determined by litigation. Mr. Baumgartner concurred with the City Manager's statement. Reviewing the facts, tle City Manager pointed out that the Ci ty had succeeded to the Brownell interests in the mining agreement, and at that time, from representations made to and ob- servations by the City of Seward, the mining company had fa Hed to comply with the agreement, and from the City's point of view, at least, the mining agreement was considered potentially null and void. Recognizing, however, that certain equi- ties existed, the City entered into dis cus sion wi th the H & T Mining Company, and the issue resolved was whe the r or not tle mining operati ons could be carried out in a manner compatible with the public interest. The City Manager stated, "The measure of the public interest, in the opinion of this Council, being the relative physical effect on that area, itsel f, for park purposes, wi th particular reference ~-( 0 ~~ ,'- ~ SEWARD, ALFS:.A Regular Meeting - 3/3/58 (Continued) to the time table of their operations, and what it w:luld do to the withdlrawal from the public use for availability of First Lake, which to s:lme at least, if not to all of the City Council, appeared to have considerable value. !he matter of refusing power was not as simple as that, nor was the City, in tak- ing that attitude, as obstinate as that would indicate... Since the City had not abandoned entirely the thought of going into Court to have :the agreement set aside, it was the oonclusion of the City that it should not jeopardize its posi- tion in Court by having oondoned the oJ;8ration by selling the mining company electrical energy with which to continue that oJ;8ration, at least until such tirre as the issue of whe ther or not the mining OJ;8 ration oould be conducted compatible wi th the publ ic interest had been r esol ved. The City Manager observed that the agreement that was not proposed seemed to incorporate an outline for mining oper- ati ons which WOUld be compatible wi th th e public interest, noting, however, that it omitted a point on which at least one rrember of the Council sub-committee had been very }:ersistent -- the matter of a definite statement as to how long First Lake, itself, 'NOuld be tied up before it cwld be restored as a swimming hole. H & T Mining representatives said tha t it would be impossible to make such a de- termination, 'otlere there was no way of knowing what values would be encountered. Mr. Baurrgartner added to the statElllent, saying that since the matter could not be pre -determined, the que sti on had been omit ted f rom the mining agreemen t. Clm. Knight observed that we had reached a point in this discussion where we were be- coming repetitious, and offered the following motion, which was seoonded by Clm. Lewell, "1 make the mot ion too t the City Manager and the Counci 1 sub-committee meet as required with Mr. Baurrgartner, to draw up an effective working agreement with the H. & T. Minin;r Company, containing the points outlined at this rreetinct." Motion passed unanimously. The Mayor observed that the Council eub-committee had JIlIt....mv.lqr originally consisted of Clms. Lowell and Johnson, that since Clm. Lowell was to be absent from the City he would ask Clm. Durant to act in his place, durin;r his absence. Mr. Baumgartner then requested if it 'NOuld not be possible, since agreement was to be reached, to extend electrical service immediately. With respect to the request, M:iyor Stockton ask:ecli the City Manager how long it 'NOuld re- quire to install and furnish such electrical service. The City Manager replied that at the present time all effort was being made to construct service f.rom the newly energized highway transmission line, but that the installation could prob- ably could probably be commenced within several weeks. The Mayor then asked the City Council if there was any objection to Mr. Baum:;rartner's request, and none ap- pearing X]CBl the matter was concluded. Turnin;r to the next item, the Mayor noted that Mr. Baurrgartner was listed under People Present as representing the Seward Brc::adcasting Corporation. Mr. Baum- gartne r pointed out tha t the Seward Bro adcasting Corporati on had succeeded to the interests of William J. Wagner, wh 0 had recei ved a deed from the City to Blocks 8 and 9 of the Laubner Addition, for the purposes of conducting a radio station. Pointing out that this had occurred in 1948, Mr. Baumgartner stated that the Coun- cil that caused the grant to be made had included a reversionary clause in the deed, should the land ever cease to be used by the grantee for broadcasting purposes. The reason for this, Mr. Baurrgartner explained, was quite understandable, since the Council did not particularly :\::now Mr. Wagner, and wanted to protect the public in- terest. Pointin;r out tha t Mr. Wagner's interest had been acquired by a local group, known as the Seward Broadcasti ng Corporati on, and tha t the operati on had been continuous for awroximately the past 10 years, he felt that the permanency of the operation had been insured. Mr. BaUlJqartner stated that in financing a possible expansion of the station facilitie s to increase pcwer, that any prospec- tive lender would find the reverter clause repugnant and damaging the use of the property as security for any III loan. Discussion of the present and future use re- quirements indicated tha t the Seward Broadcasting Corporation would need all the land they presently occupy, probably more, and that as a matter of fact they were presently occupying, to some extent at least, the alleys and the street running through the site. General dis cussion of the problem pointed up that the Seward Broadcasting Corporation was, in effect, requesting the City Counciib for a quit- claim deed which would serve to remove the reversionary clause in the original deed, and 'otlich would, at the same time, convey to them the street and areas underlying the broadcast station site. These discussions also pointed up the fact that the solut ion to the problem was complex, and the refore it was agreed that Mr. Baurrgartner and the City Manager should research the matter and bring it back to the Council at a later date. Under People Present the Mayor noted Mr. Tom Hewell, President of the Seward School Board. Mr. Howell stated that he was present with resJ;8ct to whether or not any inquiry had been made of the fire escape question at Bayview School, and it was determined that the Fire Chief, Clm. Johnson, and the City Manager....... I ....-l '.'" i.n'. ~ ~.: ...... ",,,,,~ ''''1: ~~ r~ '1 ~-""""1 I I ':i: 1\ n. t J,') SEWARD, ALAfKA Regular Meeting -3/3/58 (Conti nue d) would make such an inspection and have a recommendation ready for the School Board meeting, to occur the following week. Mr. HelINell then went on to advise the Council that the re would be a vacancy on the Seward School Board, and he wou ld like to be advised on the procedure to be followed in effecting the appointment of a replace- ment. It developed too t the School Board was to recommend an'appointee for the Council's appointment at the next regular meeting. In turning to tre first order of 6ld Business on the Agenda, a Status Report on the Crescent Lake Hydroelectric Project, the City Manager repored on conferences held with the management of the Chugach Electric Association, with respect to a wheeling rate for bulk power over their Cooper Lake line to Anchorage and with the City of Anchorage, wi th reference to a bulk power sale of ten million kilowatt hours, or more, per year, probably about the wi nter of 1960-61. The C.E.A. did not have ,re- fined engineering (Dsts, and could not make a fi rm wheeling rate offer, rot indicated that wheeling could be arranged on a basis fonnula similar to the one we would have to employ in our bu lk power rati ng to the City of Anchorage. ittxiI[XcmJI[icxJ!U:llXJti::tk :kkll!x~xxrdxjb[IZkJll~pamai~KtIlt~kxkx~~_lIXx:iKJllRxiJrkllllll:llUm:i:JriXxx xum<lltiitxlmraixtbradtxB]O!!][xlulllixlu!ll:JIXXIDl:lI!Jrlr:i:][JlixxllIXil[xhmkkxlD:IlIfB.J:xlDlUl: iidm:B!II:XEIIlltDlrt Mr. Harstad's guesstimate was that the wheeling rate would probabl y emerge at '8omewhere between 1 and Ii mills. At a conference with the City Manager of Anchorage and his Municipal Ligh t and Power Superintendent, it was confirmed that they had been recep- tive to a bulk pellNer purchase contract if we could contrive an attractive rate. Ex- plaining the cost structure, and the necessity for establishing such rate as would provide revenues on the ratio of 1.5 to provide bond coverage, Mr. Harstad could only estimate a rate on the order of 14 mills, since he had not been able to project his 1954 estimates to reflect present constructi on costs. The reaction of the City of Anchorage to the pad in the rate to provide bond coverage ran to the effect that they felt they would. for all practical prrposes, be buying the project for the City of Seward, since they would be consuming at least 2/3 of the initial output of Crescent Lake. The status of the matter at tre CCl'lclusion of the conference was that Mr. Harstad was to fu rnish the City of Anchorage with a more accurate kilowatt cost fi<il'- ure, substanti ated by a breakdellNn of all costs involved brought up to date, and that the City" of Seward was to furn ish the Anchorage City Manager wi th a 1957 operating statement for the Seward Electric System for their study, follellNing which we were to hear further, administratively, from the City of Anchorage. Turiling to the next item of Old Business, the Street Improvement District For Street Improvements, which has been the subject in Alaska Public Works application for Fed- eral participati on, the City Manager read a letter from the Regi onal Solicitor of the Department of the Interior concerning a proposed amendment to cure the procedural errors in the Improvement District Ordinan ce #269. The City Manager noted tha t the previous Ordl nance setti ng up the Improvement Distri ct did not follow the statute calling for 100"!. assessment, but had follellNed the 2/3 - 1/3 assessment levy, which was a method required under a different Statute. The discrepancy had been the basis for objection by the United States Government, and the amendment to Ordinance No. 269 had been sul::mitted to the Solicitor General for his opinion as to whether or not the pro- posed amendment would mre the defect of Ordinance No. 269. No action, said the City Manager, was required at this time, that it was placed on the Agenda for infoI1ll- ation purposes only, and that it should only be passed when the City of Seward had been advised of the Solicitor Gereral's affirmative opinion. The City Manager read a letter written by Mrs. Virginia Darling, informing that she had secur ed the approval for a paving project by the maj ori ty of property owners along 4th Avenue between Church and Railroad Avenue. The letter pointed out that such a project could be accomplished at a favorable cost 4lring the coming sumrer, due to the presence of a paving contractor engaged in the 3rd Avenue paving project, and that sre felt that the City shwld be ready to take advantage of the situation. General discussioo followed, which showed that the Council, as a whole, were in favor of paving and that the people had expressed themselves at the poll, by author- izing an aggregate of $1,000.000.00 in bonds for a general paving project, to be fin- anced in part by the Federal Government. status of the Alaska Publ ic Works paving application was reviewed, and it seened tha t there was some improved prospect for acquiring gereral paving at 50'7. of the total actual cost. Discussion also brought out the fact that the natter of issuing ronds to pave, without Federal financial participation, had never been put before the people. AlIIO, tha t it might very well be tha t the property owners along 4th Avenue might not want to stand 100"!. of the in- dividual costs, if there was any prospect of acquiring Alaska Public Works paving within a year or two. It was determined tha t the City Manager should write Mrs. Darl ing, reviewing briefly the Alaska Publ ic WOrks paving applicati on, the con- dition on existing bond authorization for Federal financial participation, and out- lining the procedure tl1at 4th Avenue property owners should follow in the event they '" 6 " ~) ~. \J" ~~T ~\. \...: SEWARD, J1L~ Regular Meeting - 3/3/58 , (Continued) wanted to pave 4th Avenue as a separate project. Reporti ng on the Encroachment of the Guthrie residence on to Third Avenue, which would have to be removed to convenience the Third Avenue paving project, the City Manager reported that he had wri tten Rutledge , Johnson & Tryck, and also Hewitt V. Lounsburry for quotations and date on which they might be able to make a pre- cise survey to detennine the exact amount of the residence to be removed. The Ci ty Manager reported that to date he had had no response from ei ther firm. Em- phasizing the importance, in tl-e event of a law suit, of having done the removal work on tl-e basis of a competent surveyor's findings, the City Manager indicated ~I that he 100uld pursue the Imtter as vigorously as possible. Turning to the next item under Old Business on tl-e Agenda, the City Manager con- firmed that the City of Seward had a land use permit issued by the Bureau of Land Management for the occupancy of land in the Northwest corner of the Lagoon area, for the purpose of housing a Civil Defense Jeep Fire Pumper. The Bureau of Land Manage- ment had infonned the City tha t the Pe1lilit had been issued in September of 1954 for a period of 5 years, expiring August 31, 1959. General discussion of tl-e advisability of constructing a permanent type structure on the land, with the short tenure allowed under the Permit, culminated in a decision that the City of Seward should seek Title to the ent ire Lagoon area from the Secretary of the Interior, uIder pro vi sions of Ue recently passed Federal Tideland. Act. Clm. Lewell stated that before the Council P!lssed to New Business, he would like to report on the Consolidati on of City Offices. Touching briefly on a recent meeting of the Consolidation Committee with the City Auditors and the City MaI1llger, Clm. Lewell stated tha t a decisi on had been reached by the Committee to recommend that the consolidated offices be located in the City Hall. Clm. Lowell suggested that"we tear out the partitions, apply a little paint, and fix up the floor covering in the Utility Building, and use that for the Council Chamber, and Community Meeting Room. We have more room up l-ere, and it would be more or less expens! ve to move and headquarter the City offices up here." In answer to Mayor stockton's question as to wl-ethe r or not the auditors had a reconnnendati on as to date of such consolidati on, the City Manager stated that the Auditors were in the process of putting their re- commendations together in a letter outline, and that it would probably be advis- able to follow whatever recommendation they made, wi th respect to timing. Clm. Lewell emphasi zed Ue importance, in tl-e opinion of the Committee, to proceed as rapidly as possible to accompliQ the consolidation, and to at least start imme- diately on the planning stage. Turning to New Business, the City Manager stated that a sufficient number of City employees had indi cated the ir desire for Blue Cross Insurance to form a Group Plan, aId tha t the employees and tl-e Blue Cross had indicated that the premiums for their coverage be handled by payroll deduction, and that if there was no objection from the Council he would recommend that the request be granted. Motion by Clm. Knight, seconded by Clm. Durant, "I move that we authorize payroll deductions of Blue Cross " dues from tl-e waqes of City employees participating under this plan," With all Clman. voting in the affirmative, the motion carried. Turning to the next item un:ler New Business, tl-e Mayor noted a Rate Increase on our present coverage for Workman's Compensation Insurance. The City Manager reported that since last fall we had been resisting as unjustified a Workman's Compensation Insurance rate increase in the existing policy. Noting that the carrier had stated that the rate increase was due to an unfavorable loss experience for tl-e 15 months endi ng April', 1957, the City Manager pointed out that the insurance carrie r had had the first 12 months experience on his records at the time he formulated his bid, and that it did not awear very ethical to come in wi th a rate increase over Ueir bid, after they had bid sufficiently lCM to get the business. After a general dis- cussion, it was determined that at least one other agent would like the b1~iness ---, for approximately the same rate, that that agent had bid for this particular cover- age, and Clm. Kn~ht moved, seconded by Clm. Johnson, "that we take steps to cancel the Workman's Compensation Insurance with the present carrier. and n€Ootiate new Coveraae." Motion passed unanimously. Under New Business, the Mayor noted Authorization by the Alaska Housing Authority for Dollar Credit for Citizen Participation in tEe Planning Program. The City Manager reminded the Council that the value of Citizen ParticiP!ltion and technical services to be furnished by the City in the Plan in Urban Renewal Studies, were given a value of $500.00 per year for each of the two years, and that there would be a third party agreement drawn up, covering these particular credits, and that in the meantime the letter would serve as authorization for us to begin to compile such credits. I I I n <' . .} j i SEWARD, ALAEKA Regular Meeting - 3/3/58 (Continued) The matter of Fire Insurance being next on tre Agenda, the City Manager read a list upon which Fire Insurance totaling approximately $100,000.00 would be expiring in the near future, requesting from the Council whether or not they wanted to follcw their past practice of renewing Fire Insurance ooverage wi th the Agen t holding the busine ss, or whether they would want Fire Insurance put out on bid. In the case of trese expirations, the City Mana ger stated that the polic!... were all with Pat R. Williams, local Insurance Agent. After gene ral discussion, Clm. Knight stated,~. Mavor. on the basis of past hiahlv satisfactory service. and the fact that there would be at least no appreciable difference in rates. I move that we continue with the present carrier. Pat R. Williams." Motion seconded by Clm. Amend. On the ques- tion, Clm. Durant speculated on the reason why the City placed some insurance out on bid, and on other insurance has simply renewed. Discussion on this poiht brought out that Fire Insurance rates were standard, that no particular competition was obtained by bidding, that other Insurance rates such as WorPnaI\'s Compensation could vary, and in that type of Insurance some competition could be obtained by the bid method. Question on the l;l:5Viio5l being called for, the Roll was called, with the following vote: Clm. Amend, and~~!Jt~+Voted "yes", and Clm. Durant, Leirer, Johnson, and Lcwell voted "no". Motion failed, with four negative votes. The City's Insurance procurement practices was made the subject of general disalssion, from which it appeared the con- census of the Council that all bids being equal, an award could then be made on the basis of previous high standards of service by a particular Agent. At the conclusion of the disalssion, Mayor Stockton stated that since the previous motion had failed, that the Chair would entertain a motion to determine the basis on which the present Fire Insurance coverage would be awarded. Clm. Leirer moved, "I move that the ex- fliT; nO' FiT'" TnRlITi'ln"''' ",nveraaes be nllt nn fnr h;rl II Motion seconded by Clm. Lowell. With all Clmen. voting in the affirmative, motion carried unanimously. Following the motion, a general disalsmon centered on the ways andJll8ans of reducing insur- anc e costs by grouping all Fire Insurance into one policy, and by the possible es- tab! ishment of an average rate, and by wri ting 5-year polici es with rated mutual companies to take advantage of premium dividends. The discussion pointed up the complexities of a Municipal Insurance Proc~rement program, and it was agreed that th e indi vidual Councilmen would give further thought to the subj ect, looking toward the early establishment of a clear-cut policy. Turning to the last item of New Business -- Procurement of Tires From Wholesales by Negotiation, the City Manager advised that an arrangement had been worked out with the Goodyear Tire & Rubber Company, wre reby the City of Seward would be come- eligible to purchase tires, tubes and batteries direct, at a lesser cost than they would be offered by their local retail outlets, namely the Win Ervin Motors, and the Seward Hardware. In spite of the reduced cost to the City, by procuring direct thrcugh tre wholesaler, the local retail cutlets would profit, since the wholesaler would credit them with the business and pay them some sort of percentage profit. The City Manager concluded his explanation of procurement by negotiation with a recommendation that such procurerrent by approved. Clm. Knight moved_ "I mave that the City Manaaer's recommendation be apnraved." Motion seconded by Clm. Amend. Clm. Johnson request- ed to be excused from voting on the motion, and the Council conalrred. The other five Clmen. voted affirmatively. Motion carried unanimously. Wi th the ooncu rrence of the Council, the Mayor brought before the meeti ng a matter not on the Agenda. The Mayor info nned the Counci l that he had been requested by thePresident of the Culinary Workers Union to di scuss wi th the Council ways and means of procuring sanitary inspection of food and beverage-handling establishments, as well as health inspections for the people employed in those businesses. The Mayor cited the continuing problem of local recruitment of qualified persons, and that it appeared we would perhaps have to appeal to the Territorial Department of Health or the Military in order to provide periodic inspections to procure and main- tain the standards of sanitation in these various establishments, in order to pro- tect pub! ic health. From a gene ral <lis cuss ion it was pointed up tha t the Counci 1 was in agreement as to the necessity and vital importance of sanitary inspections, and tffit from the various alternatives it appeared that the Territorial Department of Health should be approached wi th respect to assisting the City wi th this par- ticular problem at the earliest possible date. With the concurrence of the Council, Clm. Amend raised the question of enforcement of the Sales Tax Ordinance, pointing out that while we were waiting for the District Court\! decision wi th respect to validity of the Ordinance, the City was losing badly needed school revenues every day, and expressed the feeling that enforcement of the Ordinance should be commenced without any further delay. The discussion that followed shewed clearly that all Councilmen were in accord and felt that Clm. Lowell would be passing through Anchorage the next day and should pay a personal call on the United States District Judge, with a view to having the Judge make an immediate decision n of, ~.~ .-:i ~>. f; SEWARD, ALASKA Regular Meeting - 3/3/58 (Continued) in the pemi ng Sal esT ax ca se. This, Clm. Lowell agreed to do. Clm. Durant, with the Council ccncurring, pointed out that fair weatl'e r was fast approaching, that the already limited facilitiee of the Snall Boat Harbor would be in greate:r:.an<}...than ever before. Pointing out that two rather large vessels, namel>y the. fMIlI and tle FINCH, were allewed tElllporary storage in the Small Boat Harbor for a pilriod of a few weeks, which had new stretched into as many months, Clm. Durant expressed the opinion Ha t the owners should be given a noti ce to re- move those vessels immediately from the Small Boat Harbor. Clm. Lewell observed that wi th resp9ct to the se vessels, at least one of them had inflicted what he thought was about $200.00 damage to the float, and felt that this should be assess- ed against the owners of the boats. At the conclusion of this discussion, the meeting was adjourned at 9:55 PM. APPIiOVED: C2 Q ~j;L L P::::; R. stockton, Jri - Mayor Attest: t/~ (3 /' I : ~~ 16 ~-, Cit y Cle rk SEWARD, ALASKA Regular Meeting - March 17, 1958 The iegular Meeting of the Seward City Council was called to order at 8:05 PM by Mayor Perry Stockton. Present were Clm. Amend, Durant, Johnson and Leirer. City Manager Bordwell was present. The reading of the minutes of the Regular Meeting of March 3, 1958 was waived, since they had not been prepared due to lack of stenographic assistance. Under People Present, Mayor Stockton noted the presence of Mr. Tom Howell, President of the Seward School Board. Mr. Hewell informed the Council of the resignation of School Board Member Leon Lewis, due to his enforced absence from the City for approx- imately the coming 9 months, and that the School Board had noted that Mr. E. G. McRae had been a candidate for the Board at a previous election, and had agreed to serve in the place of Mr. Lewis. Mr. Howell then stated, "It is the recommendation of the Seward School Board that the City Council appoint Mr. E. G. McRae to the School Board to succeed Mr. Leon Lewis, resigned, whose term expires in October of 1958." The Mayor stated, for the infornation of the Council, that it was his im- pression that the City Council was appointed to fill School Board vacancies, and that the School Board thereafter approved the appointee, and there was general agree- ment on that point; whereupon the Mayor stated that the Council, having heard the recommendation of the School Board, that the Chair would entertain a motion for the appointment of Mr. E. G. McRae to the School Board, to fill the unexpired term of Mr. Leon Lewis. Clm. Durant made the motion, "I move we approve the recomnendation of the School Board and appoint Mr. E. G. McRae to fill the vacancy caused bv the resiqnation of Mr. Leon Lewis." Motion was seconded by Clm. Amend, and voted a unanimous "yes." --.. Mr. Hewell then asked the Mayor if anything had been done in the matter of fire es- capes at the Bayview School. In response to the question. Clm. Johnson stated that since the School Board had indicated at its last meeting that they were working on a plan to consolidate all classes, and possibly take the Bayview School out of active use at the end of the school year, that nothing further had been done, since there was but a matter of a month or so to run, and that the expenditure of no sub- stantial sum would be justified. A general discussion ensued, and it appeared the concensus was to the effect that as an interim escape measure that a plank ramp, from the sill of the east window to the ground could be economically contrived and would wserve the purpose. There was general accord that the west window of the Bayview School would need no treatment, since it was only a foot or so above the ground level. At this point, the Mayor noted the entry of Mr. Casey, another School Board member, and informed him of the School, Board subjects discussed, and the action taken. Mr. Casey had no further matters to discuss. Mayor Stockton determined that there was no one else present desiring to be heard, and passed on to Old Business. I .;,',...,~ \'.,""" ".\ .- ..."...., ~.;o" " ,- -'. <: r.l..1 I I. ~: 1 ? ~.f ;: t j Sf.WARD, ALA3::A Regular ~eeting - March 17, 1956 (Continued) The City Manager stated that he had a matter of Old Business that was not on the Agenda, namely that tkBoFire Insurance covering the City Garage and its equipment, which the Council had directed be put out on bid, and that if it was the pleasure of the Council he felt that the bids should be considered. There being no object- ion from the Council, the City Manager then read the bids submitted by Mr. Harry West, Mr. John Smith, and Mrs. Pat R. Williams. The bids were evaluated and it was recommended that the Fire Insurance coverage, with extended coverage endorsement, on the City Shop of $5000.00, and on its equipment of $6000.00, be awarded to Mrs. Pat R. Williams, on the basis of the lowest and best bid, for a 5-year term, being $130.00 initial premium, less 19! percent for each year's renewal thereafter during the 5-year term, and Mayor Stockton stated tha t the Chair would entertain a moti on to award the Insurance coverage. It was moved by Clm. Johnson, seconded by Clm. Amend, "I make the motion tha t the Insurance award be rra.de to Pat Williams. and th e fact toot her bid for the 5-year period was the cheapest." With four affirmative votes, the motion carried unanimously. At this point the Chair noted the presence of Mrs. Virginia Darling, and reverting for a moment to People Present, gave her the opportunity of the floor. Mrs. Darling reported briefly tha t she was rnakinljJ progress in obtaining signatures to a peti ti on to create a special Street IIIIJlrovement District for the paving of 4th Avenue from Church Street to Railroad Avenue, am indicated that she thought she would have a sufficient number of signatures to present at the next neeting. The Chair thanked Mrs. Darling for her presentation and returned to Old Business, the first matter being that of 3rd Avenue paving, and the request of the Bureau of Public Roads that the City accept responsibility for the drainage of Railroad Avenue. The City Mana- ger then read a cOIlllllUnication from Mr. Zimrrerman, District Engineer of Public Roads, where, under date of March 5 the City was requested to confirm to the Bureau of Public Roads that they would accept responsibility for maintenance of Railroad Avenue and fo r the dis posa! thereover of drainage water and storm sewer run-off from the 3rd Avenue paving project. The City Manager then went on to explain tha t the Bureau of Public Roads was simply asking the City to confirm in writing that it would accept an obligation for which the City already had responsibility, namely U.at the City request, if possible, that the drainage from the east side of 3rd Avenue be conne cted to the drainage outfall leading to the Bay through the Ala aka Rai lroad Yard, in the hope tha t the project dollar allocation might permit of at least an 6-inch connection which would take oare of most normal run-off, except during spring break-up periods, and concluded by stating that since it was requested that the City be committed in writing that the Council should express general ap- proval. The Mayor invited any que stion and none ap~aring it was the con census that the requested confirmati on in wri tirg should go forward. Furthe r business with respect to 3rd Avenue paving was the affer of Mr. H. V. Lounsburry to survey the Guthrie property at 3rd Avenue and Monroe, in order. to determine the exact amount of the structure which was encroaching on the 3rd Avenue right-of-way am would have to be removed. The City Manager read a letter"'from Mr. Lounsrorry, wherein he offered to accomplish the survey work at a co st of not to exceed $350.00, stating, ha.rever, that he probably CDuld not entertain the work prior to abaut the middle of Aprita. A general di SCU5 si on of the Guthrie property emsued, whe rein it was noted that the property was subj ect to foreclosure by the local bank and tha t the owner's attorney had indicated that she wmld not be able to save any equity in the premises. From this discussion it appeared to be the ccncensus teat the City of Seward should propose to the owner's attorney that she execute a quit-claim ,deed, CDnveying her interest in the Guthrie property to the City, and that the sur- veyor, Mr. H. V. Lounsmrry be requested to hold his offer and date open. ..; The Mayor noted that a copy of a recommandation from the City's attorneys relative to the Consolidation of Municipal Offiees, had been handed to each Clm. at the be- ginning of the ne et! ng, and invited corrnnent from vari ous Clmen. Clm. Durant observed that it was a rather lengthy and complex document, ard suggested that the Clmen. should take time to study it, rather than to act upon it at this time. The Mayor expressed agreement, but suggested th:t t the re might be some points in the recommena- ation that some Clmen. might like to question at this time. In the discussion that followed, it appe(!red that the position of Comptroller would require the services of a qualified accountant, that such a person was not locally available, and that the probable sal ary for that position would be approximately $700.00 per month. The re comrren dati on. it sel f, showed tha t there woo ld lee not be an increase in per- sonnel, but more a shifting of responsibilities. The salary of the Cashier-Recep- tionist was estimated at $350.00 to $400.00 per month; the salary of the Accounting Machine Operator at approximately $500.00. The person who W)uld be the City Clerk- Assessor-Collector would be the presen t City Clerk, .rtose ell ties would be re-vamped to include other functions, but to eliminate his bookkeeping and accounting oper- ations. At the CDnclusion of the discussion, the City Manager pointed out an . ?, i Ii SEWARD, ALASKA Regular Meeting - March 17, 1958 (Continued) omission from the recommendation of any mention of ' the School System but stated that it was the intention to include the School Account ing, wi th the ~ossible ex- cept 10n of payroll, into the concolidati on, pointing out that the School System in common with the Utili ty and the Gereral Fund, suffered extremely high audi ti~ costs, because in the past, and under the existing System, the bookkeeping had never been kept up and was required to be done prior to each audit by professional auditing perlDnnel. ',-lith respect to the bookkeeping for the School System, Mr. Tom Howell observed that Ue Board was proposing to hire a School Superintendent who would a~so act as High School Principal, and that they had hoped, wi th some of the savings to be realized from this move, to hire a bookkeeper to perform that function, without increasing the present expenditure, whereupon the City Manager observed that the School Board would probably find in the next school audit report a recommendation that the School Bmokkeeping and Accounting be accomplished in the Consolidated System, that assuming the adoption of the plan and the hiring of the Comptroller or Chief Accountant at approximately $700.00 ~r month, the cost would be ~xi%x..mk spread back approximately $300.00 to Utilities; $300.00 to General Fund, and $100.00 to the School System, and thus that we would move toward getting all of the City books on a current basis and maintaining them on a current status, so that additional savings would ~sult from reduced costs of future audits, since it would drasti cally reduce the amount of preliminary work to be done by the pro- fessional audit staff prior to the actual auditing. Pointing out that between the three City entities we were expending probably in excess of $8,000.00 per month for audit purposes, this amount might well be halved. Passing to the next item under Old Business, the offer of Mr. R. J. Tuff, the Muni- cipal Assessor for the City of Anchorage, to perform an Evaluation of all structures in the City of Seward For Assessment Purposes for the sum of $3,000.00, the City Manager spoke briefly on the qualifications of Mr. Tuff as an assessor and appraiser, and that Mr. Tuff had indicated he would be available to perform the work by ap- proximately June 1, 1958. It was agreed that the proposal would be laid over and considered at the next Council meeting. The Mayor stated that before passing from Old Business, he would like to discuss the matter of the recent ruling by District Court Judge McCarrey in our Sales Tax case, pointing out that, as everyone knew, the newspaper had printed a report that the Judge had ruled in favor of the validity of the Ordinance, but pointing out that the newspaper report had contained a controversial statement and asked the City Manager to inform the Council of the Judge's actual findings. The City Mana- ger indicated that he had a transcript of the Court's oral opinion in the matter, wherein the Judge did find for validity of the Ordinance, and that the newspaper account had attributed the statement to the Judge that the Council, after having a vote of the people, could change the Sales Tax Ordinance in any way they saw fit, and that the Judge made no such broad statement in his oral opinion finding for the validity of the Ordinance. Mayor Stockton asked if the Judge's ruling was such that we could now proceed to enforce the Ordinance and that such enforcement was a matter of some concern to everyone. The City Manager replied that certainly the way was now open to enforcement of the Ordinance, which he hoped could be accompli- shed by diplomatic means. Clm. Amend questioned the procedure to be followed in procuring voluntary compliance. The City Manager expressed the thought Hat each merchant that had not been complying would be contacted, informed of the validity of the Ordinance, and the necessity for complying, and give a j:eriod of about 30 days to see what results were obtained and that those who had not by then complied could be summoned into Magistrate's Court. Clm. Amend then asked how far back we would seek collection of the Tax and the City Manager replied that he could see no legal reason why we couldn't go back to incepti on of the Tax on Delinquents, but that would be a matter of policy upon which he would have to be instructed by the Council. Clm. Lei rer suggested tha t since the Sale s Tax matter was complex, that the City Cibuncil should probably devote an entire meeting to the subject, in the very near future. Mayor Stockton agreed that this was a very gocxi idea and toot the Citizens' AdviBory Committee had done a good deal of research on the subject and that perhaps a joint meeting with the Council and the Citizens' Ad- viBory Commi ttee would be arranged for the very near future. Turnirq to Mrs. Barbara Bedford, Secretary of the Citizens' Advisory Committee, the Mayor asked if such a meeting coold be arranged, and Mrs. Bedford replied that the Commi ttee would welcome such a meeting and it was agreed that, as Secretary of that group, she would contact them and determine the earliest possible time during whi cr. a joint meeting could be held. -~ ----, , , I Turning to New Business, the rext item on the Agenda was a Preliminary Audit Statement of Revenue and Expense covering the 1957 operation of the Seward Elec- tric System, which as read by the City Marager showed gross revenues of $308,108.00; operating expenses $214,652.00, for a revenue of $85,456.00 net, before deprecia- tion and interest. Depreciat ion cha rged $57,952.00; Bond interest and Fee $31,661.00, for a theoretical deficit of $4,157.00 for the period reported. The I ~-; '\:"""' ~ ._; .' ..- ,-,,'r .,...... " .,-t ,~.::.:J I I ? ~ ~,' J> !i SEWARD, ALASKA Regular Meeti ng - March 17, 1958 (Continued) City Manager pointed out that the tone of the report was a direct reflection of two factcrs : (U a sliding or downgrading of the local economy and(2) increased costs and costs associated with expansion of our system into areas which were hot economically feasible, but were primarily associated with driving our trans- mission line toward the hydro-electric site. After general discussion, and there being no further questions, Council passed on to the next item under New Business. The next item on the Agenda under New Business was the consideration of Bulk Electric Power Sale to the City of Anchorage, and the Proposed Cost Estimate fur- nished the City Manager by Heward Harstad, which shewed a potential rate of some 14 mills, initially, which 'IiOuld eventually be rewced, under tre proposal, to something on the order of 12 mills, after some reserve had been established which would guarantee bond cOl/'erage. In line with this cos t estimate by Mr. Harstad, the City Manager of Anchorage had also requested a copy of the ele ctric system operating statemEnt, in order that he might shape a recommendation to the Anchor- age City Council, and pointed out that now that the operating statement had been presented that a copy whuld be forwarded to Mr. Shannon, who had indicated tret we cou Id expect some sort of a reply or connnent wi thin a few weeks. Clm. Durant raised the question of whether or not the realization of bulk power sale to the City of Anchorage was not a matter for the far distant future, to which City Manager responded that in his opinion the key to the ITa tter lay in if and when the Chugach Electric Association constructed its Cooper Lake transmission line to the Anchorage area for the reason that existence of the line is essenti al to our abi 1- ity to deliver any power for which we might contrive a sale to the City of Anchor- age. Mayor Stockton then asked what woold happen to the people of Kenai and Homer, where wou Id they get their cheap power until this thing was built, and tre City Manager replied that Homer 'IiOuld continue with diesel generation until they got something better. The City Manager pointed out that there was no question that the Chugach Electric Association's REA loan would go through. The question is whether or not the loan will go through in ti me to penni t and assure constructi on of the line to Anchorage which \;Quld enable us to get into a finn contract for power this season. The City Manager went on to point out tha t the bulk power reqJ.irement of the City of Anchorage would occur ih the winter of 1960-61, and tha t we would be looking to be in a position to deliver power at that time, which means that we should be in position to start this year. The Mayor pointed out that this situa- tion brought into sharp focus the problem with which we are confronted in each construction season -- that we do not have a determination early enough to pennit us to make our ifJlf:tJ and estimates sufficiently in advance to avoid the extra costs we sean to incur each time we put out bids for new construction. Turning to the next item of New Business, the City Manager spoke of a conference with Mr. R. D. Stevenson, Territorial Tax Commissioner, with respect to whether or not the City would cooperate with the Terri tory on a reciprocal basis, in the ex- change of business tax information. After a short general discussion of the matter, it was tre con census that administratively the City shoold engage in such exchange of tax informati on. Turning to the final order of New Business, the Council considered the request of the Alaska Steamship Company for a Pennit to handle 908.48 tons of mixed fertil- izer fIbm their M/V Tanana, on its Voyage 38. After a general discussion of handling techniques and fire precautions required by the regulations, Clm. Leirer moved, seconded by Clm. Johnson, that ..the requested Penni t for unloading fertil- izer be qranted to the Alaska steamship Company." Motion voted a unanimous "yes." The Mayor then stated, that having canpleted the Agenda, that unless there were any other qJ.estions, he would entertain a motion to adjourn. Clm. Leirer pointed out that the lot owned by Mr. Midby, at the 6/E corner of 4th & Jefferson, fell off abruptly from the street and constituted a hazard, that Mr. Midby had been con- tacted several times ard had agreed to correct the measure, but thus had taken no effective action, and expressed the opinion that he be issued a directive. The Council concurred and Mr. Leirer passed on to a discussion of a businessman who ham tually used the public sidewalk in front of his establishment for the storage or tiinJQP.......t display of merchandi se and that it was his feeling that he mould be instructed to desist from the practice, in which expression the Council ccncurred. Clm. Leirer then turned to the matter of businessmen obstructing the alleys by building structures into the alleys for purposes of storing pipe and other junk, and suggested that such activity in alleys be regulated by ordinance and tha t all of the alleys be cleaned up in order to permit access by motor vehicles, and in order to improve the general appearance of the town. Clm. Leirer then passed on to the matter of structures in the city being built out onto streets specifically _ ~ ,('Jt '.J, h, i.) ~. SEWARD, ALAEKA Regular Meeting - March 17, 1958 (Continued) the property of one Miller on Mill Street and of one Larsen near the rock quarry and expressed the opinion tha t sonething should be done to effect the removal 0/ these structures. Clm. Leirer concluded his presentation, urging that alll of the City lots be cleared up, debris ha:uled away, or burned, in order to improve the appearance of the City, and encOlrage the citizens to do likewise. Clm. Amend noted that the Iii'~irir.." condition of the City streets seemed greatly im- proved and the meeting adjourned at 9:30 PM. AJ:W:iiOViBD : CZ/V!f Q, fnclL ;; Per R. Stockton, Jif. - Mayor Attest: ~/ , i. /" / , J'/~ ~ J:' - City Clerk ------"----------------------------------------------------------------------------- SEWARD, ALAEKA SPECIAL MEE'II NG - March 27, 1958 A special joint meeting of the City Council and Citizens' Advisory Comrrdttee was called to order by Mayor Perry Stockton at 8:15 PM. Present were Clm. Amend, Durant, Leirer and Knight. Citizens' Advisory Committee members present were Mrs. Barbara Bedford, Vic Mahan, Wal ter Blue, Ray Lee, Jack Werner, and Russell Painter. City Manager Bordwell was also present. Absent were Clmen. Lewell and Johnson. - Mayor stockton opened the neeting by stating, "This is a joint meeting of the City Council and Citizens' Advisory Committee, to discuss the City Sale s Tax Ordinance #267, which is a valid Ordinance. The purpose of this neeting is to meet wit h the Citizens' Advisory group and find out hOW' best to put this Ordinance intoi;a working condition, and the best possible way of oJ:erating here in the City of Seward." Mayor Stockton then asked the City Manager for a statement with respect to any comments which may lave been made by the City attorneys, or the Court, which may not have been brought to the attention of eithe'r one of the bodies present. The City Manager stated, "The primary point that was made by Judge McCarrey was that the existing Sale s Tax Ordinance #267, as it exists, is val ide How new do we pro- ceed to bring our various merchants into compliance with the Ordinance, in order that our vari QUS programs may be supported. With the validity of the Ordinance established, it then becomes incumbent upon us as a joint group to inspect the relative degree of oompliance wit h the Ordinance that we have at this point. Mr. Snyder ha s compiled a th ree-phase repor t u those tha tare not complying in anywise; those tha t ha ve complied in sone resJ:ect; and those lagging behind. Mr. Mayor, it appears tla t acininistratively we require some instructi on from the Coun- cil, and from the cHi zens as a whole as to how we shall now proceed to procure 100'70 compliance wi th the Sale s Tax Ordinance." Mayor Stockton then asked, "Is there anything in Judge McCarrey's decision tha t would affect our actions here tonight? Did he say that No. 267 is a valid Ordinance, or did he soft-pedal on some aspects of it?.., to which the City Marager replied, "Judge McCarrey' s final statemen tis, ~IUC quote, I, therefore, find tla t the City Ordinance No. 267 is val id, un- quote, arrl that "the important thing is this statement by Judge McCarrey." - Mayor Stockton then asked Mr. Rus,sell Painter, as Chairman of the CUi zens' Ad- Y4>Bcilry Comrrdttee, whther his group had reached any conclusions as to the opera- tion of the Sales Tax Ordinance, arrl if his group had any recommendations to make. Mr. Painter responded that the Comrrdttee had held a series of neetings on the sub- j ect, but that in recen t weeks had suspended such considerati on until the Court had made a finding with respect to the validity of the Ordinance. Mr. Painter went on to state that Mr. Jack Werner had reduced to a number of specific points the oon- elusions he felt had been reached by the Citizens' Advisory Committee, wre reupon Mayor stockton invited Mr. Werner to speak on the subject, for the information of the present meeting. Mr. We:mer repbrted that in general the Advisory Comrrdttee aPJ:eared satisfied with Ordinance No. 267 and tha t after having medie that deter- I ,.~ 1:) (~ ~:":'~ ..~t Cz.:l I I S~7 SEWARD, ALASKA Special Meeti ng - March 27, 1958 (Conti nue d) mination. the Committee concerned itself with a study of ways and means to procure a more effective enforcement of the Orcl1 nance. Mr. Werner stated tha t it would be the Committee's recommendation to establish a sort of Sales Tax Authority, headed up by a Director or Coimbiss-:hmer, and incorporating the functions of a Collector, whi ch wou ld operate to tighten up inf orcement of the Orcl1 nan ce, and fur ther stat- ed th!tt the public relations aspect of the problem should be met by devising some way of informing the general and business public of the importance to the City of compliance with the Sales Tax Orcl1 nance, and the vital purposes for which the monies so collected were to be used. Thanking Mr. Werner for his remarks, the Mayor then turned to Mr. Snyder, requesting him to outline for the rreeting the ex- isting procedures used by him in processing Sales Tax rollecti ons. Mr. Snyder then outlined the mechanics of Sales Tax collection and accounting, pointing out that at the beginning of the school year, since no expenditures from Sales Tax funds had been made during the summer we were able to make a lump sum payment of $18,600.00 on the school budget. At that time, w,ith an additional 8 months to go, he said it was fel t tha t the addi ti onal monies due could be paid at the rate of $6000.00 per month, and tre t the Sales Tax collections had been sufficient to maintain this schedule, except tha t in February and March collections had been such as to j:erndt the installment payment of only $3000.00 for those months, so that at the present time the Sale s Tax fund was $6000.00 short of its proposed installrrent payments to the school system. Mr. Snyder went on to point out that certain budgeted items charged against the Sales T~x fund, one of $800.00 per year to the Public Health Nurse for maintaining her office and supplies, which has been paid, and an agree- ment wi th the Terri tory where we pay the m $1000.00 per year towards Mrs. Bo;rard's sal.ry, and that res not been paid. Following Mr. Snyder's remarks, the Mayor then asked the rrembers of the Citi zens' Advisory Committee if there were any ques- tions or comments they would care to make with respect to Mr. Snyder's statements. Mr. Blue had one questi on in regard to the cohtrol, "Do you have any way of knOlT- ing what businesses may be oj:erating tla t would be subject to tax, who are not now paying?" whereupon Mr. Snyder answered that the City has no control except as it may be informed by observation or informal reports as to various conurercial en- terprises. The City Manager at this point addressed the Chair, pointing out tret the City of Seward does not h!tve a mandatory business license, and that therefore the City had no control over those who would seek to engage in business within the confines of the City, whe reupon Mayor Stockton stated tha t it was his recollection the City red red a bu siness license Ordinance in the past, which had been declared invalid, and fel t tha t j:erhaps Mr. Painter liaS more familiar wi th the question than he was, whereupon Mr. Painter stated tha t the City's pre vious business license Ordinance red been invoked and red been challenged in Court, wi th a subsequent finding by the Court that the Orcl1nance was invalid as being in Tiolation of a Terri- torial Statul:e. At the conclusion of Mr. Painter's remarks, the City !ldIlager point- ed out that without a mandatory business license it at once becorres impossible to achieve any effective degree of control over such businesses for the purpose of en- forcing any Ordinances, and went on to point out that the power of a MUnicipality to license businesses is j:ermitted by Territorial Statute, and a licensing Ordin- ance is val id, provided the fees assessed agai nst any ]:arti cular type of busi ne ss refle ct direct! y the degree of impact of su ch business upon the adminis trati ve cost of oj:erating the City. Councilman Knight observed that to the best of his knowledge the licensing Ordinance red been held invalid on the ground that it imposed a tax rather than a licensing fee. In a gereral discussion of that Ordinance, it was the concensus of Mrs. Bedford, Mr. Painter and Mr. Blue that a universal fee of $5.00 had been charged umer ttat Orcl1nance, the sole purpose being to rompile a register of all businesses oplrat1ng within the City, in order to provide some means of controlling corrpliance wi th the Sale s Tax Orcl1 nance. Mr. Walter Blue asked the City Manager whethe r or not the City could require all businesses to register wi th the City. to which Mr. Bordwell replied that such a power red not been specifically delegated to Alaska municipalities, and tha t such a requirement would, therefore, probably be inval ide Mayor stockton requested Mr. Werner to inform the meeting relative the operation of the suggested Sale s Tax Authori ty COImlissi one r Plan. Mr. liJerne r suggested that members of the Sale s Tax Authority be hired by the City Council. that tlhe Director should be a member of the City Council, empowered to enforce and interpret the Or- dinance, as well as making recommemations for changes, and a monthly report as to the status of Sales Tax collections. Clm. Knight observed, with respect to the enforcement and collections under the Orcl1nance ttat it apj:eard from the Municipal Offices Consolidation reconurendation of our auditors ttat the newoper- ation would provide a staff person who could j:erhaps better serve for the purposes. Mr. Painter ~inted out that the proposals of the Committee was based on their im- pression of the most effective way of handling what has admittedly become a very difficult prob~em, pointing out that for a long time past the validity of the Or- dinance res been in question, tret many, many businessmen had avoided collecting >J~, 1 ~, '~.' -'''' SEWARD, ALAEKA Speci al Meeti ng - March 27, 1958 (Continued) or ranitting Sales Tax, and that the financial impact on these people would be extremely great, new that Ordinance No. 267 had been held valid, and that if would require effective means to convince every businessman that the Ordinance had been held valid, that Ordinance No. 267 was the law of the City and must be complied wi t:tr. Mayor Stockton stated tha t the study given the questi on by the Citiz ens' Advisory Committee was very much appreciated, and the proposal was well taken, but that he would que sti on the rra tter of imposing upon a City Counci lman additional burdens, when they were already sacrificing on a gratis basis so much time from the ir own businesses or employment, to handle City affairs. Mr. Wer- ner responded that the Sales Tax Commissioner or Director would be administra- tive, only; that the Sales Tax Collector, who would be employed by him, and who could be a full or part-time employee, or an existing City employee, would actually effect the collections and, consistent with the approval of the Com- missioner or Director, devise a standard method and procedures for collecting and ranitting the Tax, which would be followed by the City's Sales Tax Agents, who W61re all the businessmen in town. Mr. Werner continued to outline in scme detail the operation of the proposed plan, commenting on one detail of the pro- posal, which was to require Sales Tax Agents to execute a promissory note to the City of Seward for the amount of any delinquent Sales Tax, each 30 clays or over, and such a note to bear 8% interest. Clm. Durant observed tha t it was his feel- ing tMt if the Agent had collected the money, he did so as the Agent of the City of Seward, and that he was bound by law to turn over such funds to the City, and should not be permitted to retain them or possibly use them for his ewn purposes. Mr. Blue stated that it was his practice to compute and remit his Sales Tax on his gross sales, consisting of both cash and credit transactions, where- upon Clm. Durant observed tha t he had been informed by his auditors that he should not advance any tax on credit sales until the account had actually been paid. A general discussion followed, during which it was pointed up by Mr. Werner that th,' important th ing was to get everyone into immediate compliance with the Ordin- ance, and then go to work aggressively to bring in the delinquent amounts. With respect to charging an interest penalty on delinquent Sales Tax, Mrs. Bedford inquired whether it would be necessary to amend the Sales Tax Ordinance in order to legalize such interest, whereupon Mayor Stockton responded that he"had studied the Ordinance very thoroughly and found no provision where such interest penalty could be assessed. The Mayor then went on to ask Mrs. Bedford if she was sug- gesting that such a penalty interest provision should be written in to the ex- isting Ordinance. Mrs. Bedford pointed out that studies of similar Ordinances of other Alaska communi ties revealed that most, if not all, had some form of penalty interest. Clm. Amend observed that if the proqram for aggressive coll- ection outlined at the meeting was efficiently carried out tha t he fel t there would be little need for any penalty, tha:t he saw no particular problem with respect to current compliance, and that it would probably be extremely difficult for most of the people to make up their cillki:x~<<iBca delinquent taxes, and at the same time pay a penalty. Clm. Leirer observed that he did not think it feasible or legal to assess a penalty and interest on the existing delinquencies, but that such a penal ty could be !lade to apply to future delinquencies. It then seemed the concensus that the imposition of such a penalty would require amend- ment of the Ordinance. Mr. Werner observed that people owing delinquent taxes would apr:ear before the Director of the Sales Tax Authority and at that time a determination could be made of the exact amount of money they ewed the City. If they were the n unable to pay that amount, a promissory note could then be taken. Clm. Knight questioned whether or not the people on the delinquent lists had or had not filed returns. The Ci ty Cle rk indi cated that none of the people on those lists had filed returns for the periods indicated, and that the only way in which the actual amount of tax owing could actually be determined would be by an in- spection of their books. Clm. Durant expressed the opinion that, as had been stated before during the meeting, the important thing was to bring everyone into compliance with the Sale s Tax Ordinance, and suggested that a letter be wri tten to all businesses, touching briefly on the finding of the validity of the Ordin- ance by the ll~~trict Court, and requiring everyone to file a return on a current basis, and that following that the delinquent accounts could be brought into current status. Mr. Durant went on to suggest that we should rave signs posted in all establishments, stating that the City of Seward's 2% Sales Tax must and would be colle cted on each transaction of over 25 cents. Mayor Stockton asked if there was anyone present at the meeting that felt the use of signs was in anywise objectionable, and the concensus appeared that the buying public had to be in- formed and tha t it was as good a way as any. Mr. Ray Lee suggested a procedure for collection which he had observed to successfully operate in the State of New York, where a Sales Tax receptacle was attached to or placed alongside each cash register, and into which the Tax collected from each sale was deposited at the time. Mr. Blue pointed out that such a system would probably work very well on 1 ,-1 l~ C') ~,.,.". .~ >III~~ ~i:J I I 310. ~ L....J SEWi\R D , ALAfKA Special Meeting - March 27, 1958 (Continued) cash sales, but would not work well wi th credit sales, since in this latter case the businessman would have to advance the tax on credit sales from his own pocket, thus, in effect, beooming a banker for the City, which he is not required to do. Mayor Stockton observed, at this point, that the discussion had been quite general and constructive, but wondered whether or not some positive action oould be taken on Clm. Duran t' s suggesti on, in order that the Munici pal staff might have some positive direction of policy with respect to getting in the tax, which is so badly needed. While the concensus apj:eared to favor Clm. Durant's proposal, Mr. Werner urged the adoption of the full program outlined by the Citizens' Advisory Committee, and stressed the need for uniformity in the IDl1Il imposition and collection of the Tax. Clm. Knight observed that the Comsolidation of City Offices was under con- sideration and that when this occurred we would probably errerge with a person who would have the function of a Collector, and the full program might well be laid over unti 1 we Sound out alr1xltk the Consolidati on, in order to avoid the necessity perhaps of adding an additional person to the City payroll, as envisioned in the plan. However, he did feel that the re was much merit to many of the things that had been di scussed. However, he did feel that the important thing was to get an imrrediate enforcement under way. Mr. Painter observed that the proposed program was advanced by the Citizens' Advisory Committee as being their impression of one procedure that could be followed to achieve effective enforcement of the Or- dinance and full collection of the {'ax. However. Mr. Painter went on to say that should the Counci 1 find rome other method to be more effective or desirable, even if it only incorporated a part of the program, that the object we were all seeking was effective enforcemEllt of the Ordinance, stating tha t Ordinance No. 267 'Set forth quite clearly the obligation of He businessman to collect the Tax, and that the Ordinance would have to be his Bible. Mrs. Bedfo~d pointed out that there was a general feeling that the limitation of Sales Tax on the sale of auto- mobi les was consi dered discriminatory and that the re were several merchants in town selling merchandise and having to impose a Tax which exceeded those limita- tions. Mayor stockton pointed out that limitation Tax on automobile sales had been written into the Ordinance by a previous Council, and the general diS01ssion en sued, ,.mere it t ran sp ired that several othe r communi ti es had gen eral limi ta ti on on the value of any single transaction tha t woold be taxable. Clm. Knight cited the case of Kodiak, where only the first $500.00 of any single transaction was subject to the Tax. Turning to Mr. Werner, Mayor Stockton asked if the re were any further points in the program tha t he would like to bring out, and Mr. Werner stressed the necessi ty for a public relations program, whereby the consumer and the business public would be made fully aware of the necessity for paying and collecting the Tax and the specific purposes for which the money was dispersed. A general discussion ensued on a question raised by Clm. Knight as to whether or not the handling of pennies in indi vidual transactions would be generally repugnan t to ei ther consumer or businessman, or I::oth, and it appeared to be the concensus that the community would simply have to learn to live with the problem, and that after a period of time people would ha ve become inured to the practice. Clm. Durant proposed that a point of action be reached and that for immediate action he would propose a motion, if that seemed to be necessary, to have all businessmen in the community notified by letter, immediately, that the Ordinance was valid and that they w011d be ex- pected to make immediate collection and return of the Sale s Tax. Mr. Werner ex- pressed agreement in general wi th the statement made by Clm. Durant, except that he fel t one principal point was omitted, being that of uniformity that all persons should assess and collect the Tax on a uniform basis. A general discussion follow- ed on the matter of conformity and uniformity, ,.mich was sumrred up by Mayor stock- ton with the question as to how we can best get the message across, whether it would be through the radio, the Petticoat Gazette, or personal contact. Mr. Wer- ner expressed the feeling that this could best be accomplished by having the Collector envi sioned in the program make personal contact with each and every per- son, and explain the operation of the Sales Tax Ordinance. Clm. Leirer said that he would propose a motion that one letter be sent out immediately to all persons in business, advising of the validity of the Ordinance, and that they must" make their Sales Tax returns and that he would propose a second letter to th e del in- quent acexmnts, advising them that they must pay up imrrediately, or make arrange- ments to become P'lid up in a reasonable length of time and thereafter to remain current. Clm. Lei rer pointed out tha t the situation, with respect to Sale s Tax, had been developing for some time and tha t considerabl e educati on and persuasi on woold be required if we were to ebjlain compliance wi thout iDa<xx<JX causing too great a local controversy. Clm. Amend agreed with this latter statemEllt, and proposed, perhaps, th at some roundtable di s01ssi ons on the radio wo uld have a very good !l~ C\ r~ ,:__, t, .~ SEWARD, ALAf:KA Special Meeting - March 27, 1958 ( Continued) effect. Clm. Knight stated tha t he strongly supported the thought of at least getting out an initial and immediate letter on the basis that that would guar- antee that the merchants would get the message, whereas on the other hand tl1ere was no gua rantee that all of the merchants would be listEl'\ing to the radio at tie particular time of a Sales Tax broadcast. However, he expressed himself in favor of both radio broadcasts and infornation in the Petticoat Gazette. Mayor Stockton stated tl1a t it appeared that all were pretty much in accord with .the need for iIllIllediate enforcement, and a letter and for informational broadcasts, and articles in the Petticoat Gazette am expressed his assurance tha t he and members of the Council and of the Advisory Committee could find time to go to to the radio station in the very near future for the purpose of engaging in such a broadcast. There seemed general agreement that the broadcast should be undertaken a t the earl ie st pos sible time. Discussion then centered on the policy with respect to how far back the enforce- ment should go against delinquent Sales Tax collections, and the concensus was that all Sales Taxes, owing, regardless of how far back: they originated, should be collected. Clm. Knight moved, seconded by Clm. Leirer, ~I move that as a quidinq principle the aim shall be to collect Taxes .back to the inception of the Sales Tax Ordi nance." With all Clmen. present voting in the affirmative, the motion ca rrie d unan imou sl y . Following this motion, City Manager Bordwell then pointed out that "There are go- ing to be some rather substantial sums owing the City. The question is -- how long wi 11 we give del inquen ts to catch up on payments of their del inquent Taxes? We are going to have to proceed immediately, and must be instructed as to what basis we are going to proceed.~ A general discussion ensued on the financial abilities of the times, and various time limitations were proposed for the full payment of del inquencies. This was followed by a motion by Clm. Knight, seconded by Clm. Amend!.. HI move. as a maximum limitation on arranqemEl'\ts for payments of back Sales :raxes. that the limit be eaual to the time of delinquencies. not to exceed 18 months in which to achieve payment." All Clmen. voted ~yes", motion carried unani- mously. Mrs. Bedforded rai sed the point of the need for new !!El rnbers fo r the Citi zens' Advisory Committee, as some are not: now acti ve, and some have moved away from Seward. Mayor Stockton asked that she submit a list of names, and tha t an effort would be made to fill the vacancies at the next regular !!Eleting. In response to an inquiry from the City Clerk, it was the concensus that Salea Tax records am information pertaining there to e-re stri ctly confidential and that it would be a violation of policy to disclose to any person whether or not another j:erson was paying Sales Tax, or the amount of such payments. As the !!Eleting appeared ready to adjourn, Mr. Painter expressed tre understanding of the group that the Mayor would proceed on the public relations program, to arrange for radio time, and inform those of the group who could participate. Meeting adj ourned at 10:35 PM. APPOOVED: ~~ a A/;;:/i'r ----- Perry . Stockton, Jr. Mayor --. Attest: vI~~J~_____,_ EJ:t~,~1C - City Clerk ----------------------------------.-------------------------------------~---------- SEWARD, ALAf:KA Regular Meeting - April 7, 1958 The regular !!Eleting of the City Council was called to order at 8:05 PM by Mayor Perry Stockton. Present were Clm. Amend!., Durant, Johnson, Knight, and Lowell. Clm. teirer arrived at 8:08 PM. City Manager Bordwell present. I ,,,", !,,') ,..'..... "~'" ~ c~~ 'Y."~ ca I I '::- c~ ~ f;. ,(. ..It SEWARD, AlA3:A Regular Meeti ng - Apri 1 7, 1958 (Continued) By concurren ce of the March .3 and March l7~ Advi sory Commit tee on readi ng of Council, the/Minutes of the regular Council meetings of 1958, and of the Special Joint Meeting with the Citizens' March 27, 1958, were waived. Under People Present, the Mayor noted Mrs. Virginia Darling, wi th respect to the paving of 4th Avenue. Mrs. Darling read a Petition of property owners on 4th Ave- nue, between Church Streets and Railroad Avenue, and on Railroad, Washington and Adams Streets between .3rd and 5th Avenues, th:it the streets in the designated area be paved, stating that the Peti tion had been subscribed by over 50'1. of the proper- ty owners in the area involved, who had expressed themselves in the Petition as being willing to aSSlme 100'1. of the cost of the paving, with re-payment to be spread over a 10-year period, and that it .as the suggestion of all subscribing that the City Council form an Improvement District to acoomplish the paving of the parti- cular area. At the request of the Miyor, the City Manager and the City Attorney described the proced1res that would h:ive to be followed in implementing the request contained in the Peti t ion. Following He gene ral discus si on, Clm. Knight moved, seconded by Clm. Amend, "I move that we accept the PeU tion prepared bv Mrs. Vir- ginia Dad ing for paving on 4th Avenue, and tha t the Council express its desire to form the suggested Improvement Dist:Qp,t:L Bl!bJ..etct._t':>m~_ fi~~.!!9: of the val idi tv of the Peti ~.i on and the s~_~_at~:x:.es!!le~.eo.nLu~s..~E!er.E!~~n ti!15L over onal-half _ of the property involved." With all elmen. voting "yes", the motion carried unanimously. Following passage of the mMion, discussion turned to the question of how the re- quired procedures could be expedited, and it was the ooncensus that City Manager Bordwell should check the validity of the Petition and that at the same time the Ci ty Attorney could be employed in drafting the Ordinance. Following the di s- cussion, Clm. Knight moved, seconded by Clm. Leirer, "I move that we turn the natter of drawinq up an Ord:i,l}gI!.ce"for ~,reation of a Pub! ic Improvement District over to the City Attom~ for perfection, and that at the earliest possible mom- ent, after d1e~ A!9:,_t:l:tEO!.!~,H<:!Jty()f,tl:t~,fli9Ila tur~~ th~.L th_e__G.2~ncil_, tak e acti on with regar<!..:t2.o.l?tai,!!;I}SLengineering reqlired for the project." The following Clm. voted "yes". Glm. Amend, Durant, Knight, Leirer, and Lowell. Clm. Johnson voted "no". Motion carried, with one dissenting vote. Following the motion, a discussion of acquiring possible Federal Public Works funds or other relative funds was discussed, and the City Attorney was au thori zed to contact Federal officials, including Delegate Bartlett, to ascertain whether such emergency funds might be available for expenditure in the City of Seward. It was the concensus, however, that the City of Seward should proceed on its own ini tiati ve, in order to be in a position to accomplish its own works at too earliest possible time, should Federal funds not be forthooming. Mayor Stockton noted the presence of Mr..James G. Duncan, present in connection with a request for a closed-circuit TV Franchise. The City Manager asked permission, and read a letter addressed by Mr. Duncan to Mr. Buckalew, as the City Attomey. The letter described the pro- posed plans of Mr. Duncan's group to bring TV programs to t he City of Seward by micro-wave from Anchorage, and with closed-carrier circuits in the City of Seward. The letter cent ained a request to h:i ve the matter referred to the City Manager and the City Council, with a view to the City's issuing its franchise to Mr. Duncan's group. The Ci ty Manager pointed out that he had met wi th Mr. Duncan am some of his associates and h:id informed them of the existing Franchise wi th Marathon TV, Incorporated, am of the extension of the time within which Marathon would accom- plish major construction, to January 1, 1959. The Chair then called upon Mr. Duncan to explain in detail their proposed operation, following 1Nhich Mr. Duncan spoke in some detail. At the conclusion of Mr. Duncan's remarks, it appeared the ooncerlsus of the Council that the City of Seward had a subsisting Franchise Agree- ment they had entered into in good faith, and that it ap]:Eared that the Council could not accede to the request of Mr. Duncan's group. Under People Fresen t, the Chai r noted the presen ce of Mrs. l.'lillna Zentmire, on the subject of Sales Tax. Mrs. Zentmire, addressing OOr remarks to the exemptions granted under the existi rg Sales Tax Ordinance, expressed too opinion that Person- al Services, such as those rendered by Beauticians and Barbers should be eXEmpted along wi th such professional services as Legal, Medical, Dental and others. After some discussion on the points raised by Mrs. Zentmire, the Chair pointed out that the City Council and the Citizens' Advisory Committee would be meeting shortly to consider the Sale s Tax Ordinance and that the remarks she had expressed on the floor would be taken into consideration at tha t time. Mr. Emil Elbe and Mrs. Edna Weir l:::oth spoke briefly on the natter of Rental Unit exempti ons, painting out that in their opinion the eXEmption of single unit owners from the application of the Sales Tax provided such owners wi th a unfair competetive advantage in the housirg rental field. The Council discussed the merits of the various statements at some length, and it was conel uded that the statement s made would be given considerati on at the forthooming joint session of the Council and the Citizens' Advisory Committee. n ~ ~ r:) '"'~. I., sm ARD, ALAEKA Regular Meeting - April 7, 1958 (Continued) The Mayor noted the lateness of the hour, and the recessity for the City Attorney to dri ve back to Anchorag e, and with the Council's ooncurrence the Il8tter of an Agreemen t between the City of Seward and Mr. S. J. Buckal ew and James Fi tzgeral d, Attorneys-At-Law, for the Codifying of all the Ordinances of the Ci ty of Seward into a General Code was considered. Under the proposed Agreement, the City would pay the said attorneys the sum of $1500.00, plus the cost of stenographic and clerical work and the cost of supplies and printing. After general discussion, it was moved by Clm. Knight, seconded by Clm. Leirer, that, "I move that the Mayor be au- thorized to execute the Aqreernent." With all Clmen voting in the affirmative, the motion carried unanimously. Resuming the Agenda, the City Manager reported with respect to the Encroachment of the Guthrie Property on the 3rd Avenue right-of-way, and that a telegram had been received from Mrs. Guthrie's attorney, ignoring a request for a Quit-Claim Deed, and that in his opinion no relief oould be expected from that quarter; that since informing the Council of the survey offer of Mr. Lounsrorry, who offered to determine the amount of Encroachment, to not to exceed the amount of $350.00, an offer had been recei ved from Rutledge, Johnson, & Tryck, quoting rates which would approximate in excess of $400.00 for similar work, and requested of the Council authority fo award the work to Mr. Lounsrorry, to be accomplished approximately May 1, 1958, an:i further authorization to award the su rvey work to any other competent firm who would perform the work sooner, at the same cost. A general di s::ussion followed, wh9rein it appeared the concensus that th9 bids to perfo nn the removal of the encroaching portion of the Guthrie residence should be let in the meantime, even though the exact porti on to be removed was as yet undetermined. Followi ng this discussion, Clm. Knight moved, seconded by Clm. Leirer, "I move that the City Manager be authorized, first, to retain Mr. Hewitt V. Lounsburry to survey the cut-off line 0 n the Guthrie house for the sum of $350.00. or to retain another qualified engineer who will do the job for no more than $350.00. at an earlier date. and that he be further authorized to prepare am. issue invitations for bids, based on the approximate known footage of the house to be removed. " 1,o[i th all Clmen. voting in the affirmative, the motion carried unanimously. Following the motion, Mayor st ocHon stated tha t the Chai r would like to clear a rumor or two by stating tha t none of the City work remaining to be done would impede the actual p:lvirg project, continuing to note that as to the urderground work to be performed that beginning possibly the first of the following week that several blocks of water main would be removed and that, 00 far as th9 City officially knew, the project was about to be advertised for letting of the paving contract, and that the timetable for com- pletion of the City work had been discussed with the Bureau of Public Roads, who had reported admin istrati vel y tha t the re was not hing prej udi cial to th e proj ect real i- zation. In the Il8tter of Consolidation of Council Offices, the City Manager pointed out that the recommendations of the City Auditors had been presented at the last !!Beting of the City Council, who had detennined that they would like to take the matter urder advisement until the present meeting. The City Manager then pointed out that while the physical consolidation of municipal offices had been timetabled for July 1, 1958, by the City Auditors, that they had also recommended the immedia te retention of a Comptroller. The City Manager indicated that he would rather refer to the plrson occupying this posi tion as Chief Accountant, at least for the tirre being, and re- commended the imnediate retention of thi s individual in line with a similar recom- mendation by the City's AuditQ%Jl. General disOlssion of the matter disclosed that the Counci 1 was in favor of Consol idat ion, with some inquiry as to the spread of the salary to be paid the City Comptroller, or Chief Accountant. The City Manager, addressirg himself to the point, indicated that the probable spread would be 30'7., to the Utilities, 30'7. to the General Fund, and oome 10'7., to the School, but that eventually spread of the accounting costs to the three City Entities involved would be in direct proportion to the amount of time spent on the work of each of these enti ties by the accounting personnel. In the discussion following, it was developad that each of the three City Entities would have their bookkeeping kept up pretty well to date, reducing the cost of having professional auditors perform- ing extensive pre-auditirg bookkeeping prior to their audi t functions each year. Some general discussion followed, whereupon it was moved by Clm. Leirer, seconded by Clm. Knight, "I move tla t the City }1snager -E~.~ut~9Eized...i.~ hire a City Comp- troller at a salary of $700.00 p:! r monthL and ~!:.~r.t on Consolidati on. " Clmen. Amend, Johnson, Knight, Leirer, and Lowell voted "yes"; Clm. Durant voted "no". Motion carried, with one negative vote. At th is point, the Chai r noted the presence of Mr. Rooert Porterfield, District Ranger of the United states Forest Service, who was at the meeting in connecti on wi th an item tha t was considerably down the Agenda. With the concur rence of the Cou~cil, to consider the matter in which Mr. Porterfield was interested, the City I ,-J lQ C;'J ~."1" ~, -< W I I 'r.; ~) ..~ ''..J~ ,~. ~;; SEWARD, PJ...ASKA Regular Meeting - April 7, 1958 (Continued) Manager read a letter fram Mr. Porterfield, advising the City Council that they had a Free Use Permit through the Chugach National Forest for the electric trans- mi ssion line to Mile 52, and that under Item 36 of that Permit if the City was to impose any charges on electric service in that area which were not primarily el- ectric revenues, that the Free Use Permit would have to be changed to a Paid Per- mit. Pointing out that the City Sales Tax imposed on electrical consumers in the Chugach Nati onal Forest constituted a charge other than strictly electrical reve- nues, the letter went on to point out that the Free Use Permit would have to be changed to a Paid Permit, and a charge of $5.00 per year per mile, under the Per- mit, 1I\IOuld have to be charged. The concensus of the Council was that the matter shoold be referred to t he Uti 1 ity Boa rd for the ir infurma ti on and reCXlrrmendat ion, and that the Council w:>uld also take the subject up wi th the Citizens' Advisory Conmittee at the next joint rreeting. District Ranger Porterfield indicated that the Forest Service would apprecia te a decisi on from the City at the earliest possible ti me . Reverting to Old Business, the Council considered the offer of Mr. R. J. Tuff to Re- value for Tax Purposes all improvements in the City of Seward for a fee of $3000.00. Pointing out that the matter had been presented to the Council at a previous rreeting, the Mayor stated that the Council had desired to take the rratter under advisement to express a decision at this rreeting. General discussion of the proposi tion found the Council in agreement that a re-evaluation of the City prop3rties was needed. The City Manager pointed out that urder the system proposed by Mr. Tuff that there would be an individual record for each structure in the City, shoong exactly how the evaluation was determined, which is something that the City does not have at the present tirre. It was gererally agreed that the fact that Mr. Tuff was at the present time, and had been for years past the Assessor for the City of Anchorage, danonstrated that Mr. Tuff was eminently qual ified to perform the service offered. The following motion was rrade by Clm. Lowell, seCXlnded by Clm. Leirer, "I move that we accept Mr. Tuff's offer to corne down and do the ~evaluc~.1i.QILcl...l.tructures for assessment purposes.~ Clmen. Amend, Johnson, Knight, Leirer and Lowell voted "yes"; Clm. Durant voted -no". Motion carried, with one dissenting vote. The requa st of the Alaska Yacht Club for a Lease of one finger float at the Small Boat Harbor was discussed. The diSalssion brought out that the Alaska Yacht Club intended certain im provements to the leased float; would be responsible for nonna! minor rrai ntenan ce; tha t the annual ren tal mould be on the order of $200.00, sub- ject to annual review; and that the lease be :Secured by a Performance Bond. It was moved by Clm. Lowell, seCXlnded by Clm. Leirer, "T mnvp. th",t thp. Cit~_ M"ni'lgp.r be au th ori zed to draw up a.n.&u::~~!!leJl.t_~b[ee_n__ th~L.c.ily.. Qf.Bewilr d and. tre. ...1\ 1", !';k", Yilcht C1JilLJ:QJ:' &pproval at the rerr..r~lilr rree.1iJ!g~ With illl Clmen. voti ng in the ilffirIll1itive, motion CClrried unilnimousl y. Clm. Lowell led off a discussion of the existing rilte structure, ilnd the problems of milnaging tI-e Small Boat Rarbor, which indiCClted the Council in agreement that Clm. Lowell ilnd Durant, ilS the Council SIll1i11 Boat Hilrbor Committee, should ilttanpt to prepilre some recommendiltions for the consideriltion of the Council ilt the next regulilr rreeting. The City Manager ildvi sed the Counci I of Vilcan cies on the Plilnning ilnd Zoning Commission, who indicilted the ilppointment of Elsie Havens Blue, Juanita Everett, and RoJ::ert McDonald. Clm. Knight moved, seCXlnded by Clm. Lowell, "I move that we ap- point thej:)'lrl:leu~!:.f3c:Jn3__.;-_~~Q.I!Illl'on_~9:JJ:'Lu1;heH PI annJ ng & Zoning Commission, "Elsie .j{av:~ Bl ue, Tuani.1g_E..y.e.Let.t....andR<:be:rj;.J1cDQng..l~ All Clmen. voted in th e a ff irma ti ve. Motion carried unanimously. With the CXlncurrence of the Council, Clm. Lowell brought up the rra tter of the immi- nent closure of the Seward Sanatorium unless something could be done to increase the patient load. Clm. Lowell indicated that Mr. Nelson, himself, would be rreeting wi th the Military in Anchorage on Thursday to see what support might be gai ned to increase patient load, because of the adverse effect of the San closure on the Civil Defense capabilities of the Seward reception area. The Mayor pointed out that the Council had disalssed the San closure and realizing the adverse effect on the econ- omy had previously indicated a desire t(lJl d:> whatever might be within the Council's power to avoid the closure. Clm. Knight:,moved, seconded by Clm. Amend that "the Citv of ..3!!wClxd -"tXJ;lress its intent. to do whatever is within its power 1:0_~_ncourage the c~:t:Anuing op.l:lJ:ation of the Seward Sana1:o:r:i.~" With all affirmative votes, the motion carried unanimously. The February bills, which had been circulated during the meeting, were discussed and there was a question on the bill from Craig Taylor Equipment and Supply Company, by Clm. Leirer, which was clarified by the City Manager. Clm. Leirer moved "that the February_bills be paid, with the exception of .t~ Sewa.r:dWat.tl--'sy-stem." Motion was seconded by Clm. LowelL All Clmen. voted "yes". The February Bills are as follows: 3) 2. /~~ SEWARD, ALASKA !; ~ ii t': ,. r I " ".,'" 6 '1 .9 7 ..-' 3'1 .3 0/1 , A .T." C. ',4 8o!? 5/' . " .4xJ..,'" 0,./ 2 e.3 5 ' ., ,/ 8A'J CITy' ' 6.9 ~ (!.1\#,6,. 1, 8:5 2 ,0 0"""'- :f'"syldl( . ~ ./ PA/JJ9V1~r17 4.9 7 . ,/ OV!f".irs 1 ,2 0 ))o/bA6IJK :5 5.4 8'/ B6NUClltetff .3 5.0 0 " If/f. ". /J1t1ORc. :3 .8>4 ,2 9"- - dlls. f....." - N.A.P4. 8.00"- IJ.~. C,6. 1:Ji. .9.7/ 03bo 26.25" (J~J,. 1J.5/ Su' KIt!-(!..9 5, 4 .7 5 t::. ~ rs Jew. EJee,11 0 ,2,5 (f;. AS SOWklAht>49 5.00 -tl/A Jew ,111.4<1~ '1 2.5 0 r .5~'" P-I}J 7>4 21......- , 5e,w P+ II "A:O"'- JrlJ OIl .14:3.45'; , ...- Itl4T.wlJlo 21'2.6' . 0'/ , . "" W/IJ JE~v,tJ 2.8.51 ~Ko~ 37 .36'~ E 9"'; 10 . Ad.S. . ..f4.s -s,40,0 II Regular Meeting - April 7, 1958 (Continued) hop, 37.30; A.T.C, 48.55; Andy's Oil, 28.35; Bay City Motors, 1,832.00; Dahlquist, 174.97; Durant's Hdwe., 1.20; Holbrook, tion, 35.00; Moore Bus. Forms, 384.29; Nat. Auto Dlrs. Assn., 136.27; Osbo's Electri c, 26.25; Osbo's Ele ctric, 1.15; Seward 154.75; Seward Electric (gas), 110.25; Seward Water System, Shop, 12.50; Seward Plbg. & Htg., 74.21; Seward Plbg. & Htg., 143.45; Watsjold's Oil, 212.69; Win Ervin Motor, 28.51; Yukon /otal, $4,955.75. jElr busi ness to bring before the Counci 1, the meet ing was 'M. APPROVED: y~ a ~L_____ Per . Stockton, JrT-Mayor ~ --- :Ie rk .--------------------@~~------------------------------------------ Board of Equalization Meeting - April 7,1958 lcil, sitting as a Board of Equalization, convened at 11:56 P..M., sent. ~tion was recessed at 12 o'clock Midnight, April 7, 1958, un- April 11, 1958. APPROVED: .g~. F3k~4yor-...--..-- ~ -- :lerk ,~---------------------------------------------------------------- Board of Equalization Meeting - April 11,1958 ,ton, Jr., sitting as Chairman of the Board of Equalization, ~ order at 7:44 P.M. Present.as members of the Board of Equali- lend, Durant, Johnson, and Knight. Clm. Lowell arrived at 7:52 rrived at 8:00 P.M. City Manager Bordwell and City Clerk-Assessor Isent. Al.9 5 5.7 5 ~ Lawrence Urbach with respect to the assessment on Lot 7, Blk. ~ub-division and its improvements. It was Mr. Urbach's conten- tty was assessed beyond its full and true value, since the Uni- It was selling similar properties in the same sub-division for assessed value. It was shown by the Assessor that the values ~__,_...--cy-".= ""._ Urbach's property had been derived by the same formula as had been applied to all proj:erties, and that in this light the assessment was equitable. Further discussion developed the point that the 1957 Session Laws of Alaska had required that all proj:erties be assessed at thei r full and true value, as of Janu- ary 1 of each tax year, and that this Law had necessitated a general and, equally proportionate advance in all assessed valued. The fact that the United States Government was selling properties in the Clearview Sub-division at less than the assessed values was not seen as affecting the equity with which the assessments I ~-4 It,) :,;) "'"':=: ~~ ~~ I I <!'"') C' t-" ;)..; ,") SE'ilARD. A1ASKA Board of Equalization Meeting - April 11, 1958 (Continued) had been contrived. It was moved by Board Member Knight, seconded by Board Member Leirer, "1 move that Mr. Urbach's Tax adjustment be left as assessed." All members voted in the affirmative. Motion carried. During the disOlssion preceding the mo- tion, the Boord heard from Mr. James Wellington, with respect to the assessment of Lot 2, Blk. 2 of the Clearview Sub-division and its improverrents. However, in the absence of any specific request by Mr. Wellington, the Board took no action. The Board next heard Mr. Arnold Tisch, with respect to the Assessment on Lot 20, Blk 1 of the Clearview Subdivision and its improvements. Mr. Tisch presented sub- stantially the same facts for consideration as were brought out by Mr. Urbach, and the previous di scussion, ard requested tha t action be taken to reduce the assess- ment. Board Member Leirer, seconded by Boord Member Johnson, made the follawing motion, "1 make a motion we disapprove of Mr. Tisch's ~ttt:lQIl.,." Motion carried, wi th six affirmati ve votes. The Board then reoognized Mr. Delmar Zentmire, who introduced Mr. Jacque Roth, re- presenting the Seward Lodge of Elks, with respect to the assessment on Lot 1, and the Nt of Lot 2, Blk 3 of the Original Townsite, and its improvements, which the Seward Elks felt to be excessive. Mr. Roth stated that the Seward Elks Lodge had purchased the particular property for the sum of $65,000.00, which was seen by them as being a fai r value, and did not take issue with the prior year's assess- ing of $73,750.00. Now, however, they did take exception to the general advance, which would bring the assessed value of the property to $103,250.00. Mr. Roth pointed out that they had not been aware in prior years that the properties were being carried on the roll at approximately 601. of val ue, or they would ffive pro- tested the previous assessment, which appeared ~quitable to them, since it ap- proximated 1001. of their investment and that the applicati on of the genEral fo rrn- ula to bring out the so-called full and true value required by Territorial Law resulted in over-assessment of this particular property. The Assessor pointed out that the records show tffit the assessment of the property was substantially the same as far back as 1950, the only difference being that in that year the value of the building was carried as being several thousand dollars higher than it was in tle assessment for last year. Mr. Roth said that he would like to make three point s _ (1 }"that the assessment for the previous year fai rly reflected 100"1. valuation of the property in relation to what they had paid for it, and that it was the Elks' feeling that the assessment should stand the same this year as reflecting the full and true value. The second point, said Mr. Roth, is that the corner lot and the t lot adjacent to the corner lot were both valued on the same rate and felt that there should be some distinction, since the inside lot did not have access from two streets. The third point, continued Mr. Roth, is that we are not concerned with the millage rate, but we simply are concerned with a real- istic valuation of the property. As to the mill levy, you will have to set that to produce sufficient revenues to run the City." The Board concurred tffit they s'tuld like to disOlSS the subject, taking one point at a time, whereupon Mr. Roth requested that point nurrber 2 -- that of th e corner lots be considered fi rst. In discussing the objection expressed by Mr. Roth to the fact that the t lot ad- jacent to the corner lot should be val ued at the same rate as a corner lot. it was brought out that all corner lots and the next adjacent lots were valued at the same rate throught the entire comrrercial district. Concluding that the newassess- ment was equitable, it was moved by Board Member Johnson, seconded by Board Member Amend that "the point I?E!?~SIl:tt ou tl:>~_1>1r_'_ Roth, t~Cl_t_t~~ assessment valuation of ~..J._t;lg.ong lot next to the corner should be changedJbe r~iectEL<h." Motion carried unanimously. The Board then considered Mr. Roth's point on the alleged over-evalu- ation of the $tructure, and in the disOlssion that follawed it developed that the same formula of advance had been applied by the Assessor as had been aw~ied to all structures in the City of Seward, in order to bri ng tlem to the full and true val ue assessment required by the 1957 Territorial Session Laws. It was Mr. Roth's con- tention that both the building ard the land in question had been purcffised at a fair sale for $65,000.00, that certain improvements had since been made which would bring the aggregate value to approximately $77,000.00, that in the opinion of the Elks this fairly reflected the existing full and true value of the land and structure, and since the previous year's assessment was close to this latter figure they had made no objecti on in the previous year, since they assumed that the assessment had been based on full and true value, rather than a lesser percentage basis. The general disOlssion that followed pointed up the conclusion of the Board of Equali- zation that a sale's price could not be related to the full and true value of a structure required by the Law for assessment purposes. A motion was rrade by Boa rd Member Amend, seconded by Member )fq Knight tha t "I make a mili.Qn...:tha t..we bring th.e Elka Club total assessed v<llue of$JlS.QQQ..JJ.a.o- Voting was <IS follows: Member Amend, yes; Dur<lnt, yes; Johnson, no; Knight, yes; Lawell, no; Leirer, no. The Chairman of the Board voted "no", thus breaking the tie, and the motion was lost. The Chairman stated that he had voted "no", on the b<lsls that he w::>uld like ~) ',') R vi..,' SEW l\R D, J!iLAfKA Board of Equalizat ion - A pri 1 11, 1958 (Continued) to have the request of the Elks' Club reconsidered at the next reqular rreeting of the Board of Equalization, whe reupon Board MEIlIber Knightliloved, seconded by Member Durant, that "tJ-e question of assessm€l\t on the Seward Elks-.Cluh...pro.part}cj)ILJ:aken- UD at the next meetina of the Beard of Equalization." Manbers Im~adt Johnson .. ", Knigh t, Lowell and Leirer voted "yes"; Member Amend vo ted "no". Moti on carrie d. At tl1e cone Ius ion of the moti on, the Assessor was instructed to list an appointment for the Elks Club and advise them of the next Board of Equalization meeting. The Board then heard Mr. Gus Werner with respect to the assessment on Lots 5 and 6, Blk II, Original TOWlsite, and the inprovements thereon. Mr. Werner stated tha t in his opinion the assessed valuation placed upon his property exceeded a ready sale price and therefore was excessive and ,requested tha t the assessment be reduced. Discussion by the Board brought out the fact that the assessed value of Mr. Werner's property was determined on the same formula basis as all other properties and con- cluded that the assessment was equitable. It was moved by Board Member Knight, seoonded by Member Amend that "Mr. Werner's reqLl(;!~!tor__~~~tment be d€l\ied." Motion carried unanimously. The Beard then heard Mr. Werner repres€l\ting the Seward Longshoremen's Benevolent Association, with respect to the assessrrent on Lot 4, Blk 3, Original Townsite, and the improvements thereon, which Mr. Werner oontended the valuation was excessive. It was determ ine d by the Boa rd tha t the formula tha t ha d been un.t!re:rsa1ly applie d throughout the City of Seward had also been applied to this property, and therefore found that the assessrrent was equitable. It was moved by Boord Member Lowell, sec- onded by Member Knight that "we reject the request of the Seward Lorgshoremen's Benevolent Association." Motion carried unanimously. The Board then heard Mr. Werner representing Local 1-39 of the International Long- shoremen's & Warehousemen's Union wi th respect to the assessment of Lot 4, Blk 1, Original Townsi te and tJ-e improvements thereon, which Mr. Werner conterded Wl!s,~ex- cessive, since the improvement is only an empty building sitting there. Mr. Werner went on to say that bids had been taken to remove the building, and the highest bid received was $150.00. After some discussion by the Board, Board Member Durant, seconded by Member Leirer, moved "I make a motion to set the f~e at $3062.00. the !- same figure. it was last year." Board Memb6is---Amend~DurariC and Lowell voted "yes"; Johnson, Knight andLelier voted "no", making the motion a tie vote. The Chair- man voted in the affirmative, breaking the tie. Motion carried. Discussion follow- ing the motion indicated that those voting affirmatively had felt that the intent of the previous motion was that the assessment involved had been subject to the same formula advance as all other assessments in the City, and that the reduction accomplished by the motion was ascribed to gross depreciation over the structure in- volved. However, since the motion did not make this point clear, it was moved by Member Lowell, seconded by Member Durant that "the vote on the motio~ be reconsider- ed." Board Members Amend, Durant, Johnson and Knight voted "yes", Leirer and Lowell voted "no". Motion carried, and the previous question was again put, with the following vote: For the motion} Boord Members Johnson and Leirer; against the motion, Board Members Amend, Durant, Knight and Lowell. The motion was lost. Fol- lowing the reconsideration ard defeat of the motion by Board Member Durant, a dis- cussion de vel oped wi th a result to the peculiar ci rcumstances and depreciation of the property involved. It was determined that the new assessed valuation of $4286.00 tret had been arrived at by the application of the universal formula be revised down to reflect a depreciation of $1300.00, whereupon Board Member Lowell moved, seconded by Member Johnson, ..that we reduce this assessment b reason of ~_Q..J!O_iIL_d!W!'egJatioI\ to the equalize assesse va ua on 0 :Lve . affirJllative votes, and I negative vote were cast. Motion carried. , Meeting recessed at 11:05 P.M., until 7:30 P.M. April 15. 1-" APPROVED: Q/GXY II ffd~~_-__ __"_ Perry ~. stockton, Jy- Mayor Attest: (?~~~ ~3~_~_~~:~_:~~~:_________________________.___________----------.---------------- I .-1 \1"'1 I. ~ ,.: C") lJ/~ ~~ ~~ I I r,. ,...", 7 " !:. SEWARD, ALASKA Board of Equalization Meeting - Apr. 15, 1958 In the absence of Mayor Perry R. Stockton, Jr., as Chairman of the Board of Equali- zation, Clm. Art Knight was unanimously appointed to act as Chairman for the meet- ing. Actingr'.:Chairman Knight called the meeting to order at 7:38 P.M., with the following members present: Clm. Amend, Johnson, Knight, teirer and Lowell. Clm. Durant was absent. Mayor Bordwell and City Clerk-Assessor were present. The Board first heard Mrs. Eva Fairweather, with respect to the assessment on Lot 4, Blk 11, Original Townsite. Mrs. Fairweather stated that she felt the assess- ment on her property was way out of proportion, that the house was not in very good condition, and she could not see where the value should have increased as it has in the pa st two years. Acti ng Chai IlMn Knight explai ned the reason for the new evaluation, which was necessitated by the new Territorial Law put into effect at the 1957 Territorial Legislature. This new Law, he stated, caused a blanket raise of evaluation on all properties in the City of Seward, thus the raise was equitable. Mrs. Fairweather expressed the fear trat he"Ctaxes would be higher, because of this new evaluation, but was assured by Mr. Knight that he feels her taxes will be no higher than before, as the millage rate will be lowered. Member Amend asked Mrs. Fairweather if she would have confidence in the members of the City Council to lower the millage rate, so that she would not have to pay higher taxes, and Mrs. Fair- weather stated that she would trust them. Acting Chairman Knight then asked Mrs. Fairweather if she wished to withdraw her petition, or have action taken on it, and Mrs. Fairweather stated that she would withdraw her petition, after having heard the general discussion on matter involved, and being assured that her taxes would be no higher. Acting Chairman Knight thanked lier for her action. Dennis Thompson was the next person to be heard, with respect to his property at 3rd & Adams, consisting of Lots 19 and 20, Blk 22; W 50' of Lots 21, 22 and 23, Blk 10; and all of Lot 24, Blk 10, in the Original Townsite, and the improvements thereon. Mr. Thompson stated that he wished to lodge a protest on the assessments, as he felt the evaluation was approximately 110,000.00 over what he has invested in his property. General discussion ensued on the formula used in setting the new assessment figure, because of the new Territorial Law, and the fact that the City of Seward has hired a competent and qualified Assessor to perform a complete re- evaluation of all structures in the City of Seward, for assessment purposes. It was pointed out, however, that this new re-evaluation would have no effect on the assessment of property in this Tax year, rot that a complete study, giving the full and true value of all structures in the City of Seward, would be on hand after this re-evaluation is completed, and wculd be the basis for assessment purposes next year. There was general concurrence by the Board that probably much of the property in Seward, at the present time, is assessed above its full and true value, but it was felt that nothing could be done to relieve this situation, without a direct viola- tion of the new Territorial Law, which calls for the 1.4 raise on all property assessments. Mr. Thompson stated Hat he had not known until this year that his property assessment was based on only 60'7. of its value, that he had thought it was assessed on the full 100% scale. General discussion brought out the fact that the 60% evaluation figure used in previous years had been, or should have beem, common knowledge. Mr. Thompson then concluded that he would withdraw his petition, on the basis of wrat he had heard, and would be content to rave his property assessment stand as it is, and wait for the previously mentioned Assessor to do his re-evaluation of structures. Acting Chairman Knight thanked Mr. Thompson for his action. Alex Petrovich was next recognized by the Chair. Mr. Petrovich was present with respect to Em the following property: Lots 1 thru 8, Blk 2; Lots 36 thru 40, Blk 2; Lots 39 and 40, Blk 3; and Lots 37 thru 50, Blk 4, all in the Original Townsite, and the improvements thereon. Mr. Petrovich protested the valuation of the improve- ments as being too high, and gave figures resulting from a cross-analysis of his previous tax assessments and tax payments, and stated that despite the fact that over 3/4 of the improvements on above-listed lots had been liquidated, yet relatively speaking the taxes are approximately the same as they were when the full 100'7. of the improvements had been standing. He stated that he had no argument as far as the valuation of the land is concerned, rot only on the value of the improvements. General discussion followed along the same lines as had been followed in the cases of Mr. Thompson and Mrs. Fairweather, with respect to the new assessment figures being equitable, as the same formula had been applied to the property of each and every property owner in the City of Seward, thus making each raise in valuation equitable. It was pointed out to Mr. Petrovich that if last year's assessment figure of 60"/. of the value of his property were used, the millage rate '-'Ould have to be raised, and this was definitely something that the Council members wanted to avoid doing, and, further, that if the old 60'1. figure were used, it would be a direct violation of He new Terri torial Law, and the members of the Council, sitting as a Board of Equal ization, were bound by this Law to do as it directed. At thi s point the Chair entertained a motion, whe reas Board Member Leirer moved, , ~2. (" p OJ L, .' SEWARD, ALASKA Board of Equalization Meeting - Apr. 15, 1958 (Continued) seconded by Member Johnson, "that we reiect Mr. Petrovich's petition." With all Board Members voting "yes", the motion carried. Mrs. Emma Lu Garrett was present, with resrPct to the N 16" of Lot 28 Blk 9- .- , , and all of Lot 29, Blk 9, Original Townsite, and the improvements thereon. Mrs. Garrett stated that she had felt the evaluation.on the property involved was too high, but that after hearing what she has heard tonight, she would have no argu- ment, and withdrew her petition, for which action she was thanked by the Chair. Mrs. C. E. Shea was next recognized by the Chair, with resp:lct to Lots 26 thru 28, Blk 14, Original Townsite, and the improvements thereon. Mrs. Shea stated that she could not see why her lots should jump in value from what they were last year, but that if her taxes are not to be any higher, she would be wi 1 ling to wai t for the findings of the Assessor, who is going to do the re-evaluation of structures, and withdrew her petition, and was thanked for her action by Acting Chairman Knight. George Miller was present wi th respect to Lot 1, Blk 12 of the Cliff Addi tion, and the improvements thereon. Mr. Miller had intended to request an adjustment on the assessment of this property, but stated that he would withdraw his petition, after hearing the foregoing discussions. Acting Chairman Knight stated that Mr. .Miller's withdrawal of his petition was appreciated. C. W. Keeton was the next person who should have been heard by the Board, with respect to Lots 39 and 40, Blk 24, Original Townsite, and the improvements thereon. However, Mr. Keeton was not present. In his petition, asking for a hearing before' the Beard of Equal izati on, Mr. Keeton had stated that his property had been assessed higher than the selling price. City Manager read from the Terri tor ial Statutes that if a person requesting to be heard by the Beard of Equalization was not present at the hearing, the Board can act on that person's petition wi thout his presence. Board Mamber Johnson mewed, seconded by Member Lawell, "that Mr. Keeton's request for adiustment be denied." With all Board Members voting "yes", the motion carried. Win Ervin was recognized by the Chair, at tl-e request of City..Clerk-Assesor Snyder, with respect to proj:erty in Block 13 of the Laubner Addition and in Block 1 of the Cliff Addition, and the im"rovements thereon. Mr. Ervin stated that a part of his house, located in Block 1 of the Cliff Addition, was not even in the City, but that it was si tting on Governmen t land, tha t he could not even secure a clear title to this particular property, rot that he had been paying taxes on all of it. He further stated that he has three different-sized lots that in the past have all been assessed at the same value, and that he has never been able to get the assessed value changed. Mr. Ervin stated that a child's small playhouse, built on the land in the Laubner Addition by the previous owner, had been assessed by a previous City Assessor at tle figure of $500.00, which Mr. Ervin ,fel t was much out of proportion, rot that he had been paying taxes on the stated figure. He further stated that he had no sewer service, nor any City water service, am that there was no fire hydrant within 1000 ft. of his property. Board Member Amend stated tl-at this is the kind of a thing that we can make an adjustment on, to which Board Member Knight added the statement that he was convinoed that Mr. Ervin's case is one for which there is a real need for adjustment. The matter was held in abeyance pending further in- vesti gati on by City forces, and presen tation of fur the r documentary evidence by Mr. Ervin. Meeting recessed at 10:80 P.M., until the next meeting at 7:30 P.M., April 17, 1958. APPROVED: ,~ , Attest: ---- ~":;~.:~~ /"'J vcw-~ fY~ s~r - City Cle rk -------------------------------------------------------------------------------------- I ,..., }'j - """J <<:'~~ <~ C:..J I I ":;'0'(\ u 4. '[..1'. SEWARD, ALAfKA Special Meeting -April 17, 1958 A l!Ipecial ne eting of th e City Council wal!l called to ord.r by Mayor Perry Stockton at 10:37 A.M. Prel!lent were Clm. Johnl!lon, Durant, KniQilt7Leirer. . - u. Clm. Amend arrived at 11:38 A.M. City Manager Bordwell wal!l all!lO prel!lent. Don Lare11 wal!l prel!lent, as Pr.sident of Marathon, TV, Inc. Mayor Stockton opened Ue meeting ~ l!ItAtinq, '"The purpose of this Deeting is to dil!l- cuss the validity of a lea.. that hal!l been mde through a motion of the City Council with Marathon TV, Incorporated." Mayor Stockton then read a letter from City Attom.y Buckalew, regardinq his opinion of the validi ty of subject leue. In h1s letter, Mr. Buckalew stated tha t the fir st que sti on he thinks most vi tal is whether or not the Mara- thon TV, Inc. is a def.cto corporation or a d.jure corporation, but that it is apPlrent that it is no dejure corporation, for the articles of incorporation were never filed. He further .tated that if there is no def.cto or dejur. corIX>ration, the city then can .... cancel the contract, or aSlUme that they have a franchil!le with an individual or BOme BOrt of a co-partnersl1p. He sugqe.ted tha t in all h.irneu to partie. involved that the city al!lcertain who tle Plrties are t1w.t are Demben of the corporation -- t1w.t i., the .tockholders, wieUer or not any articles of incorporation exht, and the persons Bigning the articles of incorporation. Mr. Buckalew's letter further pointed up the f.ct that a defacto corporation can exist only where a number of personl!l hAve orqen1zed and acted as a corporation, and have conducted their E affairs to some ex- tent at least by methods ani through officers ueually employed by corporations. In SUlllllll t1 on, Mr. Buckalew stated that if Marathon TV, Inc. could .tend the test and be held to be in fact a def.cto corporation, it is his opinion that the lease existinq between the City of Seward and Marathon TV, Inc. is, indeed, a val id .gr....nt; har- ever, if this corpcr ati on is not a defacto corporati on, the cm tract is, of ccu rse, void. .l2~ ,/ sa. Lar.U, representing Marathon TV, Inc., stated that the corporation ~s formed, but th.t the papers of incorporation were never filed with the Territozy of Alaska, and that lit had the papers of incorporation with him, nar. Officers were elect.d, but no by-laws were drawn up. Two of the men who were originally in the corporatiiln are no lonqer in thecountry. Mayor Stockton st.ted that..this action was in.tigated throuqh a competitor, who is l!Ieeking to bring television to Seward, and. the Council h sitting here trying to interpret the City Attom ey' s letter, ani whethe r or not we do have a legal agreellB\t wi th Marathon TV, Inc." . ?1t'V. General discu.ssion by". Lare11 brought out that fact tha t Marathon TV, Inc., had , in several instances mentioned in City Attorney Ind:alew's letter, acted as a defacto corporation, even thcugh incorporation papers had never been filed. In hi. discus8ion, ?1Ko. .-a. Larell stated that he dl.d not want this uatt.r to go to oourt, but what he would like to do would have the Beuncn consider both his and his competitor's aJ:Pl1cation f<< bringing televhion to the City o1..~ward, an:i tha t a lease be DIIlde to whichever one oould provide the best service. .... Lowell pointed out that since corporation paper. of Marathon TV, Inc., had nev.r been filed wit! the Territory, that if the Council ~uld consider it, he would like to enter into a like agreement, with the name Marathon TV, rather than Marathon TV, lnoor~ated. Further discussion relative Marathon TV, Inc. being a defacto corporation, end .-;' Lewen .tat.d that in order to avoid any legal entailOt't .lite. he cClUld go ahead and file incorporation papers, end prove to tle court that"our intent was to file the m b.fore, b1t thl. t we just hi. ven't done it, but tht t we still acted as an '-corporation." A qu.stion by the City Manager to C' Larell brought out the fact that there is nOlf only one other DlEIIIber in Marathon TV, Inc., besides ~~. Larell. At this point, Mayor Stockton called foe positive action~n the matter at hand -- that t% interpz:eting the City Attorney' 8 letter, and whetl'e r or"'a legal agreement wi th Marathon TV, Incorporated actually exi.te. Clm. Kniqht stated that it appears that a8 f.r a8 I can t.ll that Marathon TV, Incorporated has acted to such an extent as a corporation thlt they wClUld b. recognized as a defacto corPoration, to which Clm. Leirer agreed. Clm. Knight lII09'.d, ..conded by Clm. Leirer, "I llDVe tha t this Council find th.t, bued upon r.presentation ade to us by Mr. Don Larell, President of Marathon TV, Inc., that Marathon TV, Inc., is indeed a d.facto corporation, and tba t the frend\ise .greement between the City of Seward and this corporation is therefore valid, this finding sub- ject to the filing of an affidavit with the City affirming such..... ~ as has been DIIlde." CIIll. Lwell a.keel te be 8lEelU,ea flelll vot1nq on the ......L1UlI, alld C",,"dl 88Rwrnci. Clm. Johnson, Knight and Leirer voted in the affirmtive, Clm. Durant voted in the neqative. Motion carried. Meeting adj O1rned at 11 :40 A.M. APPRJVED: Attest: ~.~~ e.. . ~ City -6 ?b~ 7 $;~L-;jl Perry R. Stocktoo, Jr. Mayor r Ji}, ") ('~'. i;.: "L f w SalARD, ALAEKA Board of Equ aU zati on Meeti ng - 4/17/58 The Board of Equalization reponvened at 7:32 P.M., with Chairman Perry stockton pre- siding. The following members were present: Johnsoa, Leirer, LoIfell and Knight. Member Amend arriYed at 7:38 P.M., and Member Durant arri ved at 7:50 P.M. City Clerk- Assessor Gene Snyder was present. Under People Preset were Raymond Anderson, Sarah May Garrett, Dr. and Mrs. Narlllllll Hall, William Frazier, Jack Carli, Harry West, and Gerxy Le Blanc, all being from the Clearview Subdivision. Mr. and Mrs. Ja_s Wellington, also from Cleaniew, were present. General discussion fran the v.rialS resident s of Cleani.w brought cut the fact that the primary plttpose of their coming to this .etinq was to protest the assessed values that had been put on th4tir homes at C1earvi_; each,resident present felt that the assessment was far and above the present true dollar value. The City AlJaessor explail8d the reason fac the increase in value. tion this tax year -- that of (2)mply- inq wi th the Territorial Law of 1957, which stated that all property should be ..sessed at the true value. Mr. Snyder further pointed out that uretofore all prop- erty in the City ~ Seward ha.beEl1 .ssessed on 60f, of true value, and that this year's assessment rate has brought the propert1 es up to 1001. of tIue val ue. Further dis- cussion stressed ~ the faot that .bee the FHA has dropped the values of all prop- erty in Clearview, property owners in tha t IlUbdivisi on hue lost the equity in the ir hClllle., and tha t there is no property in the City of Seward that the Federal Gorern- D*lt has oome in and established the going prioe on, except in Clearview. The unani- mous opinion of evexyons from Cleaniew was that their feeling was that valuation of the homes in Clearview should be lowered. Clm. Leirer stated that he could see their point of view, an::l that he oould see it in the complaints of ev.ryone who has been up here so far, at previals ~rd of Equalization meetings. Clm. Leirer wnt on to say that if welcwer the valuation of property in ClearTiew to what the owners fe.l is a true figure, we are going 1:0 have to lClll.r the prop rty of everyone in town, in order to be fair, and it will just mean that we ale going to have to raise the mill rate. It was further pointed out that at the last BQ!rd of f41alization llIEl.ting, evexyone pre.ent wu u~red that they would not be Plying any more taxes than they did la.t year. Most evexyone in 1:own feel. that thei I' tax asserl1ftt is too high, and it WIlS hoped that everyone would qo along with us until the Assesso I' that the City is hiring comes darn from Anchorage and doe s his re-evaluation of .tmcture., which wi 11 plaoe a fair and tm. value .. all prop!rties in the City of Seward. Clm. Lar.l1 stated that he fel t the only way that values oan be equalized is to bave eaoh structure ass.ssed, and this was the whole point in hiring the assessor from Anoharaqe, to ccme down to Seward and do this v.ry thin;. Clm. Amend .tated Uat he didn't 1tnClll the .,lution to the proble., that all of the mambers of the Board of Equal hation were payinq the ._ taxes as evexy- one else, and that all concerned had had their property valuation. raised. After further d1sCl\1s.ion along the same q<<l8ral line, City Asse.sor Gen. Snyder stated that he felt it would be a good idea to cell Mr. Riohard J. Tuff, of Anchoraqe, who i. the lllan hired by the City to do the re-evaluation of struatve., and seClU'. his opinion on whether or not we liCllld be violating Terri~orl al Law if we lowered the as.essment. bact: to la.t year's fiqure., and leave the millaqe rate the SlIme as it was last year. General ooncurrenCe by the Chair and Board Members was that it would pe the be.t thinq to do. The l118eting reoessed far 15 minute., so that Mr. Snyder could plaoe the call to Mr. Tuff. Mr. Snyder talked to Mr. Tuff on the phone, and explau.d to him that due to the present economio conditions in Seward, the value. of all prCfPerty has dropped, and that II108t evexyone feel. tha t their property has been assessed too high, and asked Mr. Tuff if we walld be in violation of Territorial Law to go baok to last year'. a....sment figuas on all property, and leave the millage rate the ..e a. it was last y.ar. Mr. Tuff .tared that he felt the Board of EquaUzation ha. the authority to carry out this aotion, provided we stiok to uniformity, and not do it for any ,---; particular pre .llUre gIOup -- in other words, if assessment val".?On property in Clearview are lGlfered, tilt assessment values of all other property in tCllfn will Ill_ have to be larered. Mr. Tuff further stated that he would see if h. ooold find out anything to the contrary, in reqard to this aotion, and that if he COllld he wClUld call and let us knCllf. He sugge.ted that if a motion was DIlde, to aocomplish this action, it should b. l.ft rather loose-ended so th& t it could be chanqed, if neoes.- ary. Clm. JohnllOn moved, s.conded by elm. Amend: -I lOOYe the tax a.sessment on real Drqperty end imDrov........tS. as of June 1, 1957. remain as the tax ass.s_nt on real I .',../ '::.''''''- (, "" ,..'"~"" ..."....., ,~:",'j' ~~ [.~ I I If) I''::.t P,)~l ,) .I~ Sa..rARD,~ Board of ~alizat1on Meeting - 4/11/58 (ContinUltd) PlOP8rtV and illl,J:lx:ov~~1:._as ~af J~Ullx:L.-195~-, ~~_th~J.J!~_~alue. _Th.i. mQtt~IL!lso suPtnede.u~_Ilc:lJ~ulUfi.s all deQ-1j1i~J\_s ~~. ~ t~__~d of Equalization that are in .conflict with_th.is lI\ot1oJ\. p:J."l.or to this time." All Board Meber. voted "ye.", and motion carried unanimously. Chai rman Stockton .tated tha t 118 should qet .omething about this decis ion on the radio, so tha t the gene ral pilil ic will unlller.tand that all real property a..essll8nt. will be dropped back: to last year's figure. The City A....80r pointed out tha t letters flOm the following persons had been re- ceived, in regard to real plOperty aS8essmnts: B. A. Spain, R. Borden, Myrtl. Brylll\t, and Ed Renwald. HClfever, no action was taken on these letters, becau.e of the decieion reached at this Board d Equalization meeting. . The Board of Equalization recessed at 9:35 P.M. APPR:lVED: Att.st: Gl~ C? JZr~L~ ~~ Perry R. Stockton, Jr. - yor a.a d:....,,? t2""t....r - -" Ge,:.6 f!!n)~it:J Cled: ---- ------ -- -- ----- -- ---------.------ Sa..rARD, AIAfKA Special Meetinq - April 21, 1958 A special joint meting of the City Council and Citizens' Advisory Committee was called to order by Mayor Perry stocitton at 1:30 P.M. Present were Clm. Amend, Durant, Johnson, Lowen lIl\d Leirer. Citizens' Advisory Conmitt.. member. pr.sent were Vic MIhan, Rus sell Wa<;Jle r, Russell Pai nter, Barbara Bedford, Ray Lee, Walt. r Blue and Jack: Werner. City Manaqer Bordwell was p'esent. Clm. Knight wa. ab.ent. Mayor Stockton reported an the results of the last meet! ng, in tha t Sales Tax has been a:>min;1 in at a much faster rate. The City Cle rk reported that the total ~.. receipts of Sllle. Tax for the month of March had been been a little over $2,000.00, which W48 an all-tir.- low, blt tht t he had taken in almost 12,500.00 the previous Friday, which 118an. that A}%il is qoing to come up. There was a brief discu..ion of imposition of the Sale. Tax on the power line. As a carry-oy.r fmm the la.t _etinq, .everal nllllle. for new IlEIDber. of the Citizen.' Advisory CODIIIittee were submitted. Mrs. Bedfbrd llIlbmitted the ll8IlIe of Vilginia Darling; Ray Lee submitted the name of Rupert Kulin; ..d Jac:t: Werne r submitted the Mme of Sol Urie as prospective DIII!IlIber.. There was a brief di.cus.ion on how IIIlIIlY members the Committe. now conms tad of, and it wa. learned tha t the re were still 10 _bers out of the original 12. It was felt thl t thare was no reason why the Committee Cl)uld not consist of 13 member.. Mayor stockton asked if the re were eny obj.ctions to eny of the nalll" which had been llIlbmitted. a. possible IDtmbers of the Citizens' Adv180ry Commit tee, lIl\d noting tha t there wa. none he .tated that he hereby appointed Virqinia Darling, Rupert ~ulin AId Sol Urie as new IIIlIIIIbers of the Citi zen.' Advi sory COIIIIlitt... Turning to a gene ral Sale. Tax discunion, Mayor stock:ton a.ked Mr. Werner if he had anythin; further to add to the last Sllle. Tax Discu..ion, to which Mr. Weme r replied that he did not have anythinq further to add. Clm. Latell stated tha t since he had not been present at the previous mtetin;, he wmld like a brief resume of what had taken place. Jack Weme r discus.ed briefly the plan for a Sale. Tax Author- ity, as outlined at the previous meetin; of the Council lIl\d the Citi zen.' Advi80ry Committee, and Clm. Latell thanked Mr. Werne r for his comnerd: s. Ru..ell Painter I!R1qqe.ted that the point. brouqht up at the lut meting be qane oyer briefly. One of the point. was reqa rdl. nq Sale. Tax in the C huqach Nat! onal Foreat, and the qeneral ccncenaus was that a di.cu.sion Ihould be held iDllll8d1ately pertainln;1 to a decidoR relative to c.:harqirg outside of the corporate limits of the Cityof Seward on this Sale. Tax. Clm. Lowell and Durant fel t tha t we should have a legal opinion on this before we qet into trouble with 8aD1body. T he City Manager inquired if thi8 was a point as to wbetlar we should oharqe this 21. outside the City of Seward, to which Mayor stockton .tated tha t it appeared to be. FurthH general discussion ,u ~,o>~ c~, n ~~'t 1; ~ ------ SaiARD, ALAs:A Spe ed d M1teti lW;l - April 21, 1958 (Cont inued) on this matter, lilri ng wh i all the City MDa qer stated t1'lll: we could call the 2'J, enythill1 except a Sale 8 Tax, in or del' to qet around the ONl. nence -- tba t we could call it an -equalizinq factor-. No definite decision was reacbed on this IIIIltter. Mrs. Bedford broucjlt up three other points that had been discul!JSM at the previous meet- inq, (1) the point raised by Mr. Elbe aoncerning collection of Sales Tax on single-unit rentals, (2)collection of Sale s Tax by beauti cians aJld barbers, and (3)l1mit lH\ new automobiles s.J.e s Tax. Mr. Cecil Kramer was present in lieu of Mrs. Willna Zentmire, reqardinq eUlllPtlon fer beauticians and barbers in ool1ect.in;r Sale s Tax. Feelinq tl1at more thorough discussion was merited on the various points mentioned. Mr. Painter stated tha t if the Citisens' AddllO ry Caaunitt_ could a<ljourn to the Fire Hall to continue their meetilllJ.. Il1nce the time was at hard for the 1'e9Ular City Counedl "'ting to commence, they oould thc1 fwthl I' dis01l!JS the questions broo.qht up aM qive tleir answers later -- even at an o the I' joint speed&! meetinq. The qeneral concf.l\8US was that this would be the pRlper thing tit cIo, u1d that if their discussions did not tu:e too long, they cou ld report back thh eveninq on their deed sions. recessed The meeting ...... .... at 8:03 P.M., so that the members of the Citi:aen.' AdvillOry Committee could furthar carry on their discussion of the pmblems at hand. The special joint meeti ng of the City Council ilfta the Citizens' Advisory Collllllitt.. re-oODvened at 10:30 A.M. Mr. Painter stated that after discussing the various prob- lems turned areI' to the Comnittee for consideration, their recommendations were as foll<11l1: (].) RecollllDendation against exemption for barbers and beauticians, in coll- ectinq Sales Tax; (2) On rentals, tJ- suqoestion was that under the Sales Tax Or- dinance, that all rentals be WIVed the Sales Tax, with the exception of sinqleHt>N- hOW!lekeepinq rooms, where the landlord oOQlpies the Sl!llle house; (3) Salea Tax in the Chuqach National Forest, and such -- that no Bales Tax.. should be charoed on utili- ties furnished by the City, ouhide the corporate City limits; (4)The eo.aittee hed no recolllll8ndations to _e conoerning Sales Tax, as written in the Ordinance, on new automobiles and larqe p.lrchases; harever, the COIlIIIittee will subnit a nCCll1llel\dation on this i bill later on. T he COJIlIIlitt_ recommended that Sale s Tax collections qo back to the inception of the present Ordinance -- thl t is, June of 1956. Mr. Painter stated that th ese are recommendati ons, only, an:!. tha t the Citi zens' Advisory COIIIIlli tt_ would 1 ike for the Council to weiqh them very seriously before any action is taken on them. Mayor Stockton thanked Mr. Painter for him, and his COllllli ttee qivinq this IDlI.tter their prCllllPt attention, tonicjlt, and assured him that their reco1llllCldations would be qiYen considerable thouqht before any action was taken on them. Clm. John- son asked. "When you decided that there was to be no Sales Tax charq.. oate1de the Corporate limits of. the City, hCIW do you propose the IiUls ahould be billed, in order to take care of the Sales Tax?- lV. Painter replied that on this point the val idi ty of cha rginq Sales Tax outside of the corporate City limits would IIlve to be decided as to the legality of such action. >-,.."",. A qeMral discussion of the various Sales Tax. items. above mentioned, brouqht forth ,. the ooDment frem Clm. Larell that if anyone hu any ideas about the.e items, tle t nar is the time to qat buy and come to aome definite decisions about the.. Mayor Stockton, in taking the item on the bottom of the list -- that of going back to the inception of the present Sale s Tax Ordinance -- asked if that would be sufficient ti_ to qo back, and if there was any objeetion from the Council as a whole in taking this date. Clm. Leirer po.ed the question of what if some of the blainess houses reported a fraudulent figure in making their Sales Tax returns, and it wu observed that they would be in violation of the Sales Tax Ordinance if they did this. Further discussion pointed up the fact that if there was ever any doubt as to whether or not a true retu", had been made, by any of the busineaa houses, that it w8Jt1,d then become neces.ary far an auditor to qo in and audit their books. Conclusion by the Mayor and members of the Council was to accept the recommendation of the Cithens' Advisory Committ_ abd qo back to the inception date of the present Sales Tax Ordinance in making Sales Tax hUectione. , ~~t The COlIIIRittee had no recOll1lllel\dation to make on autOll\obile Sales Tax, bit this problem should be taken up at a later date. Reqardinq the question of Sales Tax outside the corporate City Limits, elm. LClWell stated that it was his thouqht that charqinq the 21. aM saying that it was for revenue purpo.e. and let it qo back to the liqht cOlllpU\y was the only way it could be handled. Clm. Amend stated that het personally felt that he would accept the recoumendation of the Citizens' Advisory COIlIIIittee to drop the Sale. Tax outside of the corporate City Limits, and further that he felt we shculd qet our attorney's addce about it. Clm. Leirer sugqested that we leave it stand as of riqht now and have Mr. Scott make a rouqh estimate of utility sales outside of the City limits, and report back to us at I "'4 L'J ;::;'J It:~_'r.. .ot.~ [:J I I o ~ <11 '1.' ~-,~ ~) SEWARD, AI..AS::A Special Meeting - April 21, 1958 (Continued) at the next meeting. Therefore, this item was tabled for the next regular meeting. Regarding rentala, Clm. Leirer sugqested that this item be left until the next regular meeting. After a brief discussion, during which it was pointed out that acceptance of the recolllllendation of the Citizens' AdYisory Committ.. would call for an amendment to this particular section of the Sales Tax Ordinance, there was general concurrence that the recClllllllendation be accepted. Clm. Lowell made the follwing motion, seconc:Wd by Clm. Durant, "I mare that we .~ the reconmendatioD._J;)f_the. Citizens' Adyisory - Conmlttee on c~Ue~tion_of Sales ~x on rentals." All Clm. voted "yes", and motion carried unanimously. Turning to the next recolllll8ftdation by the Colllllitt.. -- that of beauticians and barber. not being included as b.inq eDIIlpt from collecting Sahe Tax -- a brief discussion bITought out the fact that the beauticians and barbers had been contacted as to their feeling in this matter, and that they c:Wfinitely were not in favor of haYing to collect the tax. Mr. Painter stated that whUe the serdce. of barber. and beautician. was in the category of personal senice. rendered, sti 11 .i t w.. not fel t that these serVice. should be included. in the same category a. tho.. senice. gi yen by doctor., dentists and the like, in that they were not wholly nece.aary serYic... Cl.. Lowell lIIQVed, seconded by Clm. Amend, "I move that... accept tb. Citi~' AdYisory CnnIIIlitt_'. recamm8ftdation on barbers and beautician., in reaards to the ~les T.~.. All Clm. voted in the affirmathe, and motion carrie. unanimously. Meeting adjourned at 11:17 P.M. APPROVED :, ~;\:~ .;} jl('-j~, 7.) Perry' . stockton, Jr. - Mayor Atte.t: f-1~.l<-<Je, 1)~ a~r - City Clerk --------------------------------------------------------------------~------------------- SEWARD, ALAS::A Regular Meetinq -April 21, 1958 The regular meeting of the City Council lillS called to order at 8 :04 P.M. by Mayor Perry stockton. Clm. Amend, Durant, Johnson, teirer and La.rell were present, and Clm. Knight wa. absent. CUy Manager Bordwell was present. Minutes of the Regular Meet! llqS of March 3 and March 17 were read, corrected and approved. Under People P..esent the Chair recognized Mr. Rutledqe, &perintendent of Jesse Lee Home, who was present in regard to the Jesse Lee softball diamond. Mr. RutlEMige stated that the ball diamond at JellSe Lee has been available to the City of Seward for a number of years and still would be available, except for its unusable Q)ndition. Mr. Rutledge pointed out that his predecessor had en tered into an agreement with the sub- contractors of Mannix-stolte -- Foster Brothers, who haye since become Foster-Saunders _ to obtain fill from the new dock site for the ball diamond, and level it off, and put it into uaable cCl\dition. However, the heavy equipment from the fill-moving job de- parted, nothing was done in regards to recondi ti oning the ball diamond, and it is in a deplorable condition at this time. Mr. Rutledge stated that he had contacted the President of Mannix-stolte -- Mr. Loorz -- who had answered by wire, stating that he was very much interested in assisting to get the ball diamond into shape. The problem, now, is to obtain some heavy equipment, such as rollers, to do this work. The Ball League has indicated its willingness to help, and Mr. Rutledge stated he is most anxious for.the past relationship, in regard to the ball diamond, to continue, and if the City can help out in obtaining such equipment, it will be very much appreciated. Mayor stockton then asked if Mr. Loorz had indicated whether or not Mannix-stolte would fin- ancially assist, in any way, in putting the diamond into shape, at which point Mr. Rut- lege handed the Mayor a telegram from Mr. Loorz, which stated that the l!lUm of SlOO.OO would be ava Uable for this purpose. General discussion brought out the fact thatMannix- Stolte would be the ones to directly contact for the use of their equipment in re- conditioning the field. Clm. Amend stated that he knew what had been done at the field, which was that the top soil had been .tripped off and piled to one side, but that if a couple of tournapoule. could be rented for a day, they could probably pick up that dirt and pile it back on the Xii: field, and at least cover most of the I!IUrfa~, with very little trouble. Mayor Stockton stated that he felt Mr. Loon must have felt some sort ..'~ r~ i~ .) ,~, ::: SSWARD, ALASKA Regular Meetinq - April 21., 1958 (Continued) of liability in reqard to recondi Uoninq the ball diamond, or els8 he would not have made the offer of contributing the $100.00. After some figuring, Clm. Amend gave a rough estimate of around $700.00, which would probably be approximate cost of putting the diamond into shape -- by possibly rentinq a couple of tournapoles and a "cat" for a day. Mr. Rutledde stated that he would very IlDlch appreciate clarification of who should be contacted in :regard to thi s Il1ll. tter, and Clm. Amend suggested that he find out approximately what the cost of reconditioning the field would be, from a better source than what we could give him here, tonight, ~d then further contact Mr. Loorz. Mayor Stockton concurred with this, and stated that he was su:re Mr. Loorz would be a very congenial person to deal wi tho In referring to Mr. Rutledge's request for the City's assistance it was felt that there didn't seem to be much the City could do to help. Clm. Amend stated that he thought that Mannix-stolt. had a road grader or a tournapoule that could do the job. It wu thought that FOlIter Brothers could eui ly give an estimate of what it would cOllt to put the fill back in on the ball diamond. Mr. Rutledqed stated that he would check with Foeter Brothers, and also would write again to the President of Mannix-stolte, and \oiOuld hope to have something to brinq before the Council in two weeks. He stated that he could not be here in person, as he is going stateside for a month, but he would make an effort to have so_one here in his place. He pointed out that the ball season would more than likely be under way before his return, and he is. very much interested in seeing the ball diamond put intp shape as soon as pouible. He reiterated aqain that fact that if there was anything the City could do t,o help out, it would be very much appreciated. He thanked the Mayor and Council Members for the opportunity of appearing, and Mayor Stockton thanked him for his presence. The Chair next recognized Mr. Tom ROIf.ll, President of the School Board, who was present in regard to the school budget. Mr. HOIfell stated that a week ago two of the Clmen. and City Manager Bordwell had met with the School Board, and gone over the school budget briefly, and that each of the Clmen. present tonight had a copy of the budget. The b1Xiget contained the figures of lut year's budget, ~a t would be used up to the end of this year's fiscal year, and the proposed buddet for next school year. It also CI:l ntained the amount the Terri tory would pay tOlfard the bud- get, and the amount to be CI:lntributed from local l!DU rces. General discussion pointed up that the teachers have asked for a flat $1000.00 a year raise, but it was felt #,J,,Is>1l11by the Sc . Board that this inEI!.i'1e.e<i9P,!d pot: be met. The proposed budget figure I for this coming school year around'IllO,btJo.oo, or a little better, which is around $14,000.00 more than it was last year, because of the anticipated teachers' raise. The raise suggested by the School Board would be around $50.00 per month per teacher. Mr. HOIfell stated that Bayvi_ School is to be cloeed at the end of this school tem, and will not: be used next year. After further general discussion, it wu decided to have a special joint meeting of the Council and Sc.~ool Board at 7:30 P.M. on April 28, to be followed by a meeting with the Teachers' A8II0ciation at 9:00 P.M. that same night, for further dhCllss10n of the school budget. Lennie Gilliland was present in regard. to the termination of his empleyment by the City, and wished to have two letters read. Mayor Stockton pointed out that the Council had already heard one of the letters, and he desired the Council's wishes as to whether the other letter should be read now, or at a closed session, since it did involve personalities and policies. After a brief discussion, it was con- ceded by the Mayor and Council Mstbers to meet with Mr. Gilliland after the regular -**% meeting al08ecl, and to this Mr. Gilliland was agreeable. Mrs. Edna Weir W4S present, at the requ..t of Mr. Neville Hodson, in regards to a Petition for the paving of 5th Avenue. The City Manager stated that he had re-ceived such a Petition, which carried the signatures of over 50~ of the property owners on 5th Avenue who wished to be included in the new Improvement District, and that this item would be coming up later on, on tonight's Agenda. Mrs. Minnie Coulter, under People Present, wished.to llIIlke a comPlaint about some damage to her property. She stated that her fence had been damaqed, ard that there were wires zunning from the alley to the street, across her property, and wondered if, since City light wires cross her property,.she could not have a light in her yare. She st.ted, fur ther, tha t the City telephone lines go over her property and ask:ed if the telephone company has a pexmit to let their lines 0'0 across her yare. Mayor Stockton stated tha t the telephone company does have a permit to use the pole., to which Mrs. Coulter replied that she was not: interested in the poles, but in the wires. General discussion brought out ~ the fact that the electric company was in.the process of re-routing their power lines, and Mayor Stockton stated that per- haps Mrs. Coulter's troubles, after all, lies with the telephone company. He further st.ted that we would do what we can abOlt it, as far as the City's electrical end of it is concerned, but if the trouble lies wi th the telephone company that Mrs. Coulter would have to contact them. Mrs. Coulter ask:ed the Mayor if he would contact the telephone company for her, and he agreed that he would do this. Mrs. Coulter stated tha t if the telephone compe.ny wouldn't do anything, she would do the same thing to them that she had a:me to the light comp&ny, ard that would be to tell them that },: J I ,,"o~l ~ ."'" >""'" r ., ."~.' ., '-, P":1'~ . ~,.:..1 I I Il"'\ '-" /.0' l{~ ~.\, ~-:~ SE'AARD, AlAs:A Regular Meeting - April 21, 1958 (Continued) they oould not cross her fence any more. Turning to the first item under Old Business - that of the application of 2~ Wes Tax in the Chugach National Forest -- it was pointed out by the City Manager that this matter had been brouqht up at the last ueetinq, and that if the 21. were charged, our present Free Use Permit would have to be changed to a Paid Permit. Mr. Bordwell stated that theCouncil had III!It with the Utility Board, and they had arrived at the scne findinq that the Cohncil had III/1de -- that we should waive the 21. Sales Tax charge, rather than pay $5.00 per mile to the Forest Service, if we did charqe it. He stated that he believed it would be in order for the Counoil to make the final deoision to- night to eliminate the 21. Sales Tax in the Chugach National Forest. Answering a question by the Mayor, Mr. Bordwell stated that he had already instructed the Utility Company employe.s not to charge the Tax on billing sent out to residents in the Chu- gach National Forest, for electricU service furnished by the City, but that he oould reverse his instructions, if it was the pleasure of the Council. Mayor stoclcton sug- gested that it possibly would be a wise thing to mOTe this item down to the bottom of list of Old Business, since the Advisory Group meeting downstairs miqht come up with something for further discussion on this III/1tter. Council concurred, and the item was so placN. The next item of Old Business was various items pertaining to the Saall Boat Harbor, and Mayor sto<i:ton noted that Hans Hafemeister was present, and wanti ng to know a f_ things in reqard to the Small Boat Harbor, slip rentals and the like. Clm. Larell stated that he had a few items concerning rental fees and such, and would like to submi t them fo r con side rati on,at this ti me. In the fi rst place, the fees would not be called slip rental fees, but moorage fees, because as matters now stand with con- ditions so crowded at the Small Boat Harbor, it would be hard to guarantee anyone a slip rental &plce. All fees are to be paid in advance. Small bGlllh up to and in- oluding 7foot beams would be charqed a 85.00 monthly minimum; bcah frem 7 foot up to anc including 10 foot beams, '7.501llonthly; all boats over that size, 810.00 per month. He stated that some provision had to be made for bCllts parking on the beaoh, and the sugqesUon was that boats on the beach from May 1 through September 30 would pay the same fees as previously mentioned -- harever, the beach paning would be to not exce.. one month. Wintertime a.tes can be debated. Mr. Larell stated that steps should al so be taken to cut down the amount of the area in whioh boats can be paned on the beach, as we need more area where we oan qo out with boats and trailers. Any- one mooring a boat in the Snall Boat Harbor for less than 72 hours in anyone month wbuld not be charged a fee; hareTer, if for more than 72 hours in anyone month the regular fee would be charged. Rates to be charged to people who live on their boah had not been determined; however, Clm. Larell stated that he felt it should be at least dcuble the other fees, as there would be health sanitation, fire and police problems to be considered that you wouldn't have with people not living on boats. A not her i tElll was that of some sort of waterproof tag to put on the boats, to show that rentals had been paid, i1nd the taq oould be hung in a window of the boat, so that it could be seen. It was suggested that perl'aps the tag could be mailed to the boatowner, instead of sOlll!lone having to go aboard the boat and place it where it was supposed to be. Clm. Larell stated that the tag would be qi ftn the boat owner, as' a receipt, when he paid his rental fee. Clm. JohnSal questioned the advisability of putting a taq on an open boat, as some child might oome alonq and tear it off and throw it in the water, bu t it was pointed oot tha t if this di d occur, the records at City Hall would show that the rental had been paid. Clm. Johnson then asked if another taq would be issued and possibly the same thing might occur, and Clm. Lare1l stated that he was sure the ~ owner of a small boat cculd find IlOIII8 place to place the tag where it would be safe. Clm. Lowell stated that the other memben of the Council miqht not agree with the proposed fees and other suqqestions, but "'we do have to have something to start with." Mayor Stockton asked Clm. Larell, "Why did you go to beam width, instead of lenqth?" Clm. Larell answered this question by stating, "As you know, last year IIlOst of the boats were tied up that way -- on the old float, on the left hand side, all the mats were in slips last year. However, if YQl w'ish to ohange this to footage, it's fine with 1IIe, since this is just a wqqestion. Harever, we do have to set a limit on the size of bOllts we are goinq to allow in the small Boat Harbor, and that includes the "DrafIon" that is tied up down there nar. Somethinq is going to have to be done about that vessel, and I suggest that we contact our attorney for the proper method of removing that boat from the SIIllll Boat Harbor." Another su<;qestion was that we hire a Harbormaster, and it was felt that this was solDtthing that should be dce right away, since the Harbor was rapidly filling up with boa h, and Clm. Larell noted that last Sunday many, many oars from out of town had been down at the Harbor. Clm. Durant aslcN the City Manager if an Ordinance would be required for settinq up SDall Boat Harbor rates, and the City Manager stated that he would have to take a look at the Sllall Boat Harbor Ordin- ance to determinine whether the Council cculd set these rates by regulation, or 1IIIhether they liiOuld have to be set by Ordinance. Offhand, he would say that it would take an Amendment to the Ordinanoe. At thill point, Clm. Johnson suggested that boats on the beach be charged for one month minimum at double the rates of boat. in the Harbor, ~J "J ,~ "- ~ ~ ;t SEWARD, ALASKA Regular Meeting - April 21, 1958 (Continued) to which Clm. Lowell a1\8Wered that if a boat were on the beach for lonqer than 30 days, the boat olll\er wwld be penalized by having to pay double the UIOunt. Clm. Johsnon suggested that a limit be placed on the time. boat could be on the beaoh, and felt that a 1lIIlXimwIl period of one month, at cIouble the sUl1llBr rates would .ssure that boats would be qotten off the bnoh quidcly, especially durinq certain periods in the suIIIII9r when all of th& t space is needed so badl y. Mt.yor Stockton asked Clm. Lowell if he could prepare this thing into a finalized form, and bring them up here to the offioe. Clm. Lowell stated that the suggestions .re all h~e, and he would like to see any othe r suggesti ons that anyone lIIight have do any Turning to Mr. Hafemehter, the Mayor stated, -Mr. Haf_is'!:er,/you haTe . sort of a suqgestion, as a representative of the Alaska Yacht Club, that Yal have .ard here tonight, that lI1igb t be in confliot with the plans of you gentlemen?- Clm. Lowell stated that he had the Alaska Yaoht Club fees, if tk~'Mayor and Counoq, would like to hear them, but that their fees were going to be a little different b<<1MPs, as they have f.es for members and f.... for non..Jllilllbers. Their beqinninq fe.. are $8.00 for the Bm4lle.t boats, up_.nd includinq 10 foot beams, and $10.00 for boats with 10 to 15 foot be&llllJ. Mr. ~1ster said that he was wanderinq what would be.:th8 charge to .tranqera cominq into to.., and tyinq up th.lr boats, and spending their money in tlllftl for f.lU;ll.". groceries, hardw.r~ and the like, to "which it wu replied that such a person would be given 72 hours free space, but th. t if such a person were h.... for, s.y, a week, it w.s felt tha t he ShOlld be ctl.arqed the l!IllIIIe as anyone else. Mr. Hafemehter then stat.. that bking for example the 85.00 fee mentioned earlier, he.as sort of hopinq that these fees would be lIIQI'e or less flext.le, and that as the Boat Harbor progressed, tlw fees would go up. Clm. Ll1"e1l stated that the sugqested f..s .ere for mooring, aM not for slips, and.s facil~ties at the Soall Boat Harbor..re improve., we intend to cha rge for ~~-q'1ll~"_. serd.es given. He felt that the proposed f..s are small, but felt that they are about right, in cClllpllrison wi th w",it we have to offer. They're nothinq more than tie-up fee. at the Soall. Boat Harbor, and will go to help ~y a full-UD Harbol'1llllster to watch out after the boats. Clm. Amend 8tated that he was in favor of the fees and regulations proposed by Clm. Lowell, and the Mayor observed that ptrhaps wa shculd put this !ato a finalized form aid give it to the City Attorney, and make it into a part of the, Ordinance, then we CXluld have an Ordinance ready an. adopt it and PIlt it into effect. Clm. Lowell felt that another thil'VJ that ShOlld be taken up right now was the question of the hirirq of a full-time HarborIIIll8ter. Clm. Durant stated that he knows of a man in town whom he felt wQj,d be well qualified for the job; a DlIln who is a life-tillB fisherman, f:rom Chignik, and a ptrson wi th Y8ry high morals. Clm. Durant fel t tha t this person walld take the job of Harbormaster for the same fee as is now being }:aid -- 8100.00 a month. General diSOl saion of payinq more than is now beinqpaid for a Harbormuter, in case one liOU ld be paid for say five days a week. The question then arose as to where the money wOlld come from to PllY a Harbormaster am1md 8350.00 to 8400.00 a month, and it was tel t that the salary that could be paid to a full-time Harbormaster would depend upon the mo~es taken in from boat ren tals -- and e1'_ this cculd not be do ne on a year-round buis, but only in the busieat sUIIIIIIIlr season, and ptrhaps a couple of days a week in the winter-time. Clm.Durant felt that the man in question could be depended upon to en- forae the Snall Beat Harbor Ordinanoe. Mayor Stoc1cton pointeci Olt that the fir8t thirq would have to be done, before hirirq another Harborma8ter, lIOuld. lie- to get the present Harbo1"Dlllster to relinquish his job, and it was fel t that there lIOuld be no problem there, as he had CIlce told tlw Council, publicly, that anyti.. -someone was found who neecie. the work wone thlln he did he would bs gla. to relinquish the posi tion. At this point, the Ci ty Manaqer raised the question of mooraOe fe.. for boats at the Small Boat Harbor from September 30 to May 1, and Clm. Lowell stat_ that the winter rat.. would apply for that period. Clm. Lowell was diRcted to put all of the reconmendations into a finalized form, for presentation to the City Attorney, for further action. Further, disctssion pertaininq to lilllit.Uon of'size of boats that are goinq to be ellcwed in tlw SDall Boat Harbol1Dlli and the coneensus was that no boat any larger than the largest one nOlI at the Small Boat Harbor should be all OIled. The next question raised was that of replacing the lags on the sunken float at the Harbor. General di sOl1ssion as to when would be the best time to do this, and the best lIlItthO<i to be used. Clm. Durant felt that some sort of temporary repairs should be made at oooe n somethirq that would hold for at least a week, at, whiah time the ticie 1IOI1ld be IlUch that more permanent repairs CXluld be dcme all Lac"one daY, on April 28th. With the Mayor aM Council concurrinq, discussions r~nq the flDall Boat Harbor atten were ended. The next item under Old Business u, 2nd A1'eI\\le wideniIY;1 project and request for possible survey.The City Manaqer stated that he and Mr. . Liebel t had gone out and taken a look at Seoond Avenue, aM that they ware unable to find any stakes or anythil'VJ else that would Qive us any od_tatton, a\d that he would like to :tave the Council con- sider the que st ion of how we are go iag to detemine actually where tla t road moul. lay. The Mayor asked Mr. Bordwell if he had asked Mr. Kielcheski about this, as he used to maintain the reads, and m1qht Mve a pretty good idea, aid Mr. Bordwell lSllid that he !:lid not asbed him. After general discussion, the City Manaqer pointed up that I ~'-i ~r.l C") ..,,~ < ~ I I $') ') ...,. t.....l ~ r' 6 SEWARD, ALASKA Regular Meet1ng - April 21, 1958 (Continued) this sunmer, for purposes of the Third Avenue Paving project, we are going to have to provide a satisfactory detour area, whic:h means 1hat Second Avenue is going to have to be widened fzom the Yicinityof Clm. Leierer's property on down to where it actually comes into Second Avenue at its fUll width, in order to pzovide a road width that will permit trucks ani trailers. The Mayor stated that the only thing he ClOlld II1ggest would be that we look into this thing a little more. At this point Mayor stockton absened that the Citizens' Advisory Conmittee had re- turned fzom the F ire Hall, and he would ask Russell Painter to presEllt the recamnend- at1on.. (SEE: MINUTES OF SPECIAL MEETING OF CI'lY OOUNCIL AND CITIZENS ADVISJRY OOMMITTEE, APRIL 21, 1958) Counc::l.l resumed its regular order of b1s1ness after hearing f 10m the Citizens AdYisozy Ccnmittee, and oonsiderirg their reoonmendat1ons. Turning to the next item urrler Old Busi nus - 4th Avenue pavi ng proj ect status report and possible inol usi on of 5th Avenue -- the City MlInager stated tha t he had hoped to ba.. the Ordinance here tonight, but tha t the City Attorney has been in court almost continuoual y since the last regular meeting, b1t has inforllltd the City Manager that the Ordinance will reac:h us duIi ng this week. Mr. Bordwell went on to state that he had checked out the original petition on 4th Avenue, but, of cx>urse, with the change in assesSllltl'lts, he would hl.ye to qo baa: and do a little more work, however, 5th Avenue property owner. hl.ve cane in with a Petition to be included in the Impzovement District now under formation by the Council. This will include tte pzoperty owners betwell'\ Adams ani Wallhington, and over 50"/. or better of Ue principal. pzoperty owners in this area have signed the Petition. Replying to a CJlestion from Mayor stockton, regarding the Ord1nance, the City Manager stated tha t he had instructed the City Attorney to lea.. a blank IIJlllce on the Ordinanoe so that a description of the Impro1'ltment District can be U..rted. elm. Duran t made tl'e followi ng moti on, seconded by Clm. Leierer, "I make a motion thllt we accept the Peti tion from the peoPle on 5th Avenue. to be included in the Improvement District." All C1aII'\. voted in the affirmative, ani motion carried un- animously. Mayor Stoekton stated that t he next item was a letter from Mr. Lloyd, Gene ral Manager of the Alaska Railroad, which aek:ed in gemral if we would be interested in a similar action, as the City of Anchorage is, on ..eking monies for fire protection to Government pzoperty, like the Alaska ~llroad here. The Mayor then read a portion of HB 4360, to amend Section 1 or the Act of March 12, 1914 to read, "'To make payml!ll\t to the City of Anchorage, Alaska, for fire protection provided by the City to the said railroad, or railros.ds." Our fire depar1:m9nt feels that we should answer this letter fzom Mr. Lloyd, saying that the City of Seward walld be interested in being incltrled in a request for monies for fire protection to Government pzoperty. The City M1mager uked, "On What basis?" to which Clm. Durant replied thl.t "we own some pumps whidl. are being used for washing the City Dock, the fire truck which Bits d:>wn there belorgs to Ue City, lllId all eX the equipment on it." The City Menaqer then asked how much money we walld go in for in asking for this participation, and how walld we justify our request. It was pointed out by Mayor Stockton that Us letter from Mr. Lloyd did not a sk for a reason for our wi shing to be incl uded, but si mply whether or not we would be interested in being incltrled. It was aqreed by the Mayor and Council that Mr. Bordwell I!bould write to Mr. Lloyd, and inform him the. t we are interest- ed in beinq incl uded in this request. The first item urrler New Business, was the InsurllOOe Bid opelling. The City Pzoperties to be insured unier new coverage are the following: Fire lllId extended coveraqe on the Grade School, Community Hall and Police f.qJ.iJXllEllt, Fire Hall and City Clerk's Office, Utility Building, City Warehouse, and Old Hospital Building. The Bids were opened ani read by the City M1maqer, for oonsideration by the Council. After general discussion revealed that all Bids were ail II1bstantially the samelthe Bids were submitted fzom Pat R. Williams, John P. Smith and Hany West) it was moved by Clm. Johnson, seconded by Clm. Amend, "I make a motion that if it is aareeable to the three insurance Aqents that each one of these policies be put into a hat and each Aqent draw two names. for which he shall insure at price quoted.- With all Clm. voting "yes", the motion carried unallimoual y. The next iten urrler New Busin..s,.wu that of the Annual SpIing ClellJ\up. The titJt Mayer reminded the City Manaqer and Counc::l.l tha t last year, and the year preceding, we had had two weeks, one following the other, which had bell'\ deSignated as Annual Spr1ngCleanup Weeks, and suggested tha t the same thing be done this year. Mr. Bordwell stated that la.t year we had quit. a bi t of adverti.inq, 0111 the part of various orqinazations, re- qardinq this IIl\tter. He went on to say that he 1hClUght the City should do its own cleanup work in the very near future, chrinq this month, and then, during the two.weeks next prece<;ting the week in which Memorial Day falls be designated for the public cleanup, if thlS is satisfactory with the Council. The fit:t)I: Mayor attked if there was any objection from the Council, and there being none, the natter rested, as pzo]:lased. ~.) q \..:.- ,,~~ ,-... !, SEWARD, AlA~ Regular Meeting - April 21, 1958 (Continued) The last item under New BwI1ness was the Cemetery Cleanup. Clm. Leirer stilted that Mr. Adk:ina, local morti cian, had been very uaJUaPpy with the results of last year. canetery cl eanup, as III/U\ y grave markers had been r~OYed, and nal: put back lil ere thlW belonged, and Mr. Adk:ins now did not know th!l location ofedous graves. The City Manager stated that he had received requests from various or9anizlltions for the j9Q of doing the CIlll8 tery cleanup u two of the requests co lII1ng f 1t>m one Boy Scout Group and a De Molay qroup u whoae sponsqrs thought their boys could do a good job, at the same time earninq some lIklney for their organizations. Mr. Bordwell went on to eay that in past years various yooth oIg'anizations had clone the job, and he would like to know tlw Council's pleasure in regard to the work this year, and stated that we have aboot 8300.00i in the b1dget this year for the work. He wanted to know if the Council would 1;Ie aqree- ' able to havin9 some youth qroup do the job, or if they would think the street Depart- ment could do a better job of spending the IIIOney. Mayor eto,okton observed that the youth organizations Q)uld do a good job, if tlay have pr:oper a<illt supervision. After some 'iJ81leral discussion, it was agreed that the City Manager should contact some adult person from one of the youth orqanizations, in reqard to cleaning up the cllll8tery, fer a 81m that woold keep with in the City b1Xlqet of 8300.00. Said work to be done un:ier oompetent Ach1lt supervision, but Mr. Bordwell "!U not to be burdened with problem of ascertaining who the adult would be who would give the 8I1pervision . Clm. Johna:m brought up an itan that was not on the Agenda. He stated that 'some of the fellows from the Soft Ball League had been in to see, him, an::i want ed him to qo out and take a look at the site for a ball diamond at the North end of the LllQOon. Clm. Johnson wen t on to say tla t the League feel. the. t they can put in a 8I1itable diamond, ard if the City will put in a few loads of fill, they wculd be willing to run the equiJlll8Rt l!IId level it off. They stilte that every Tuesday IIIOst of them are not workinq, .,n tiley wculd be willing to be out there and lend a hand. The ~gue would obtain beach qravel, and take the City's rolle r, and roll it down. Clm. Lowell wondered why the League wished to mare their Diamond from where it is now, if they figured it would make a better plaoe to play. Clm. Johnson answered tha t the LeaQle did not new know how long they could continue to play where they are naf, as they thouqht it was in the projected plans of the Rehab Center to put up a b1ilding there, and. tha t by mOYing it to tile North end of the Laqoon, it would be permanent. After som discunion, it was the general concensus that the City shoold cooperate and try and get some fi 11 in, and plrmit tht use of tht City's roller. I There being no furtherwsiness, the meeting adjOlrned at 12:23 a.m., April %2,1958. APPROVED: Attest: fJ~~ ~b:_ _ ~ :i:: _ C~e~k _ _ SEWARD, AlASCA - - - - - - - - - - - - - - - - - - - - - - .- - - - . - - - - Speoial Meetinq - Apri 1 28, 1958 A special joint meeting of the City Council and School Beard was oalled to order a.t 7;56 P.M. by Mayor PerIY R. stockton. Clm. Leirer, Lowell, Johnson and Amend were }2"esent. Mr. Carl Carlson, Suplrintendent of Sc:hools, and School Board Members Tom Howell" Jack Jefferey, Elsie Whitmere and A. G. MoRae were also IZ'esent, as was City Mmlaqer Bordwell. Mayor stockton stated that the purpose of this joint neeting was to discuss ld th the School Board the proposed sc:it001 budget fur the year 1958-59. Mr. Cat.!. son had prepared a breu:cbwn on sources of revenue to IIl/iI8t the schoolbudqet for 1958-59, of lttioh 8208,054.80 would be derived from Territorial revcu~., and 8111,lH,95 would come from local souroes. He stated tilat the b1dget forms this year have been changed, and this fOl1ll is the form. beinq used univ"rsally in the states. The first Item of Administra.tion has been divided into Salarie., Contraoted Servioea, atl.ci other Expenaea. The item of 8600.00 salary for the Board Secretary's Offioe waa felt to be entir el y reasonable, and th is item is to be psi d for enUr ely th rouqh Territorial revenues. Under Cont noted Serv1c ea the re was only one item -- that of Aud! tinq Accounts, in the _ount of 81100.00. The three items urder Other Expenses of Adninistrat~on were School Board Expenaes, 8300.00; Superintenden t's Office, 8400.00, and Treasurer ~ Bond, 8200.00, for a Total Adninistration figure of 821,500.00, of which the Territory s portion is 814,816.00 and Local portion is 86,684.00. At this point Mayor stockton asked if there were any items that have been brought forth so far that the Council would like to ask i~ I M ~ (J ,::) ~~~ ..~t ~Ll I I ~ ":- r~ l, 1tj t) ~~? SJ:.WARD, A~A Special Meeti ng - Al%i 1 28, 1958 (Conti nued) questions alxlut. Clm. Johnson wanted to knOlf why the itEllll of salary for the Super- intendent's Office had gone from last year's figure of $13,500.00 up to $18,000.00 for the coming year, and Mr. Carlson stated that the Superintendent who is contracted to take his pla ce will be paid more than has been paid in the past, and also that provision MS been made for a prt-time lxlokkeeptr. Mrs. Whitmore stated that Mr. Fabricius, who is to be the new S\1}>>rintendent of Schools, wanted that position to be combined with that of Principal, so that we w:luldn't have to pay the salary of a Principal of the High School, as we did this year, to which Mr. Jeffery added that the SUperintEndent is to d:l the Principal's work, also, and that in doing this it is possible tha t he nrlgh t find his day too lIbart to do all the work he will have to do, and that is another reason why we thought we might need more clerical help. The next itEllll was that of Instruction, under wh ich was listed Salaries for Princi pals, Regular Teachers, S1.bstitutes, and Secretarial and Clerical Salaries, for a Total of $203,275.00. Because of the proposed raise for teachers, compared to last year's bud;Jet the City's portion of the budget for this item wi 11 be considerably more than it has been. Textlxloks, School Library Books, Periodicals and Newspapers, Audio- Visual Aids end Othe r Expenses made up the balance of the Inst ruction ItEllll, for A Total of. $213,176.00, of which the Territory will pay $153,770'.00 and the Local portion will be $59,475.00. There were enly two itElllls umer Attendance-Health Services -- that of SUpplies, $60.00; and Physical Examinations, $600.00, for a Total of $660.00 -- of which the Territory's share wculdbe $648.00 am Local share $12.00. The Total figure for Pupil Transportation Bervic es was $9250.00; th is En tire amount to be pid by the Terri tory. Under Operation of Plant, the Total was $39,150.00, the two largest items being $19,100.00 for Salaries and $10,000.00 for Heat for Buildings. The Territory's filare of the Total would be $29,640.00 and the Local portion $9,510.00. MaintenanCle of Plant carried three itas ... un:ler Contracted Services anttem of $5,000.00 for Buildirqs; Repair of ~ipment, $1,000.00 (this included repair of Type- writers) and Replacement of Instructional Fq1ipnent, $750.00. At this point Mr. CarlllOn stated tMt a certain n\1lli:ler of typewriters would have to be replaced, and that if there are to be larger unit s in grades 6, 7, ani 8, there will have to be certain revisions made, so that those rooms will be larger. Mr. CarlllOn also stated that it is necessary to hire 2 janitors at 12 mooths per year. Total Maintenance of Plant figure was $6,750.00, of which the Territory pays nothing. )- Under Fix~Clarges there were four items -- Teacher's Retirement Matching, $3,625.00; Social SeClllri ty Match inq, $1,350.00; Prope rty Insur ance, $1,500.00; and Workmens' Compensation Insurance, $700.00. Total FiJlki Charges, $7,175.00, to be paid for en- tirely by Local revenues. Mayor stockton asked wheUer any insurance was being carried on the ADIlorn, an:i Mr. Carlson replied tlltre was not. Mayor Stockton e)!pressed the thought tha t oorrective action shculd be taken to .eClue insurance on the Amory. Total Current Operations figure on th e Proposed School Budget was $297,661.00, of which the Territory's share would be $208,054.80, and the City's portion $89,606.20. TlItre IRIS no Item un:ler COmIllllnity Services,. as there il! no set-up like that in Seward. Under Capital Outlays there were only two figurel! -- Remcdeling of Buildings, $4,000.00; and Equipnent, $4,000.00, for a Total of $8,000.00 -- to be paid by the City. Mr. Carlson stated that the REIIlcdelinq itElll was in oonnection with th e Grade School. Debt Service from Current Fums contained three itE!1lll!l -- Principal on Debt, $13,000.00; Interest en Debt, $438.75; and Other Debt Services, $60.00, for a Total of $13,498.75. This llIIlount to be assumed by Local sources. Mr. Carlsen stated tha t the Debt Service was the payment of bonds on the Annex to the Grade School, and tlat the Grade School will be free of debt as of July 1, 1958, wlltn Us last payment on th08e bonds will have beEl'l made. A general discussion followed on scurces of local revEl'lue to meet the school budget. In the course of this discussion, it was obl!erved tlat the total proposed buclqet for 1958-59 was considerably less than that of last year, which had been in excess of $350,000.00, oollpared to this ooming school year's proposed buclqet of $319,159.75. Mayor Stockton thanked Mr. Carlson for his presentation of the budget, and wanted to know if there was any particular item to be discussed. Clm. Johnson stated tha t lit wculd 1 ike to know the number of pupils in I!chool that live wi thin the City am the nunber who live outside the City. Mr. Carlson I!tated thaere were awroximately 200 from outside the City and alxlut 500 within the City, for an awroximate total of 700 pupils. r '.:: I~ (~ o.._,/-':A \..t SEWARD, Al.Jl.EKA Speci al Meeti nq - Apr il 28, 1958 (Continued) The Mayor thitn ask:ed Mr. Howell to advise thit Council requding the request for raise in teachers' ularies. Mr. Hewell stated that the teachit rs had asked for a flat $1,000.00 rai se per teache r ptr year, that it WIl8 not felt tha t reque st cculd be granted, and that tie proposed raise had come to about $500.00 per teache r per year, and that around $15,000.00 is lIhat the City wiH lave to pay. T he raise varies from $200.00 to $700.00 per teacher ptr year, dependinq an how many years thity have actually lIIOrked in Seward -- that h, up to 5, years. The Mayor asked City Manager Bordwell if he had any figures tD show how this proposed budqet canpared to last year's budget. Mr. Bordwell stated that in qeneral we would be running with insufficient furds. The Bales Tax at present is shadnq some illg:>lI;>ve- ment to whit it has in the past, b1t, continued Mr. Bordwell, even so, he didn't think it was qoinq to be enouqh to mep up the aurrent payments to the School Budget. He further stated that tie City would be apl%oxillllltely $26,000.00 to $30,000.00 short, b1t this would be inflUEnced by collection of delinquent Sales Tax. Clm. Leirer asked for a break:dClllfn on salaries paid to teaclers, and Mr. Carlsen presented tr. break:d~ he had prepared on this it811. The Mayor wanted to know if Clm. Leirer had sollllthing sptcial, hit wanted to brinq out in regard to teachers' salllries, to which Mr. Leirer stated he had nothinq sptc! a1 in min4, but ju.t want ed to know the break:- down. Mayor stockton, in notinq h t there were some members from the Teachers' Associa tion, present, asked Mr. Berg if he would like to say fIlythinq, to which Mr. Berg replied he thought tha t the Teachers' Association was here chiefly as observers, as SOIl8 of them had thouqht it was a bit, irregular to l18et with the Council, tince they had a1ready met wi th the School BCIllrd, md were here timply to listen and find out wlat action is to be taken. The Mayor stated that we do have a problem, sinoe revenues in tr. past have not been enouqh to support our part of the School Bu:iget. He went on to say that it is up to the Counoil and School Board to adj uat the b1dget on the basis of lIIha t we' do have to work with. Clm. Lowell stated, "When we IIIlt with the Sd:1ool Board, we wentover the budqet and tried to fiqure out where to get the money, and came to tle conclusion thit if it didn 'tlcome fmm the Saleas Tax, it would have to come f mm the General Fund, or else cut clown on City expenses.., The MaYor stated thl t th e purpose of th is meetinq was to brinq forth any questions that might arise in regard to tie b1dget, end not to aooept the b1dget as proposed. Mr. McRae lIIOndered if the re was any place whe re we could poudbly cut dewn. Mr. Jefferey thought there was bio places whare the amount. could be cu t down -- possibly in the repair of buildinqs ard maintenance of plant. Mr. Carlson stated. that the only way we can keep janitors is on the 2 for 10 months and 2 fur 12 months basis. The Mayor ,stated that in an .er to Mr. McRae's que,stion that one of the biq items is the teachers' salary raise, and the Mayor's ptrsona.l op- inion WllS that the raise h definitely justified, and that after going our every item for last year, he was sure that the cuts that have been made have been done iIIo very conscienticusly. ~. CarIllOn stated that the it,ms tlat will lave to be aut, un- Ie.. we can get the amount of money _ are asking for, are Items 720 b., 1220 c., and 1230, which are Contracted Servi~es for Buildl.ngs, Remo:ieling of Buildings, and Equip- ment. He went on to say that _ WOIlld be running into dangers if the repair of build- ings is not: kept, up, and that there WllS goinq to be an unhappy situation on the top floor of tht[t grade school unless sOllllthing is cion!! about those rooms. Mr. Jefferey, in conmendi ng Mr. Carlson for hi s work on the b1dqet, stated that he was sur e that al- . though Mr. Carlson will not be here anotr.r year, he WllS sure that Mr. Carlson hid aut down the b1dget as IIlUch as he postibly could. Clm. Amend added to this by saying tlat he didn't knew hOW' the b1dget could be revised any better than what it is, but p.rJ'laps ~)I\e solution might be in offe,ring fewer subjects, and that pcesibly Arh cculd,be eliminated, which would amount to $1500.00, the City's portion~ -; C~m. Lewell stated that saneone had ask:ed about City regulations oonceming City em- ,plC)y_~ lavinq to live in the, City. The Mayor replied that that policy had been created lDIU\y years ago, and he didn't knew, that it wu any legislative policy; hew- ever, he felt that th.~s policy WIlS not bindinq. The City Manager stated that if this polioy were enter oed it would present a r ecruitmen t problem, in reqard to hiri n;J of teachers, ard it is a very controversial policy. He further stated t~t City Manaqen in various cities have disQ1ssed this, and it is still a very controversial policy. ,---' The Mayor wanted to knew hOW'the Council felt abcut reviewing the meting tonight, and what has been said here. He stated he believed Mr. Carlson would like to have some act! on, takltn on it before he leaves, to which Mr. Carlson replied he would like to have the IIIlltter of the school budqet taken care of at least by the .last part of May, so that he can qet it into Juneau. Mr. Jefferey asked if it would be possible for the City to have a School Tax of its awn, to lIhich the City Manager replied .no". The Cit y Manager spoke briefly of the It8111 for accounting wo rk, and the consolidation n ~ -t ~ /" ' 0:.";' "3" j". SEWARD, ALAa:A Special Meeting. April 28, 1958 (Continued) of City offices in July, end stated that our auditors haye recolllnended that the sc:hool . bookkeepinq and accounting be done in this integrated sye tElll. Turning again to the lD3mbers of the Teachers' As.ociation, Mayor Stockton alllced if any of them had anything they wished to say. Mr. Berg repeated that they had already made their representations to Us Sc:hool Board, and wcnld deal directl y wi th them. Mr. Rich- ardson had nothing to add, nor did Mr. Blue. I The Mayor sa! d that if the re were no furthe r questions to be asked at thi s time, he WCA.lld like to thank Mr. Carlson and members of the School Boe.rd for their presence here, tonight, and that the Council WOlld no cbubt be calling upon them again. There being no further busiIBss, the meeting adjCA.lrned at 9:25 P.M. M )t:) APPl\DV ED : ,,"", ",....-.J .~ 0I!:t ~1.J Attest: ~ .' iT/t; 1. 'c~i?:-t" ~;?,"!.f.vc: . "oj ,> PerrY/i. Stockton, Jr - Mayor Va---- a~; ~/e<1!-..-<'~ C.I\.~~I - City Clen: -. --- -------- --- ----------------------- SEWARD, AlAfKA Regular Meeting - May 5, 1958 I The regular meeting of the City Council was called to order by Mayor The following Clm. were present: Durant, Johnson, Leirer end Lowell. at 8:30 P.M. City Manager Bordwell was also present. stockton at 8:12 P.M. Clm. Amend arrived The Minutes of the special joint meeti ng of March 27, regular lIlIeting of April 7, and Special .etine;}' of April 17 were read. The Minutes of March 27 lU\d April 7 were ap- pro"" aDd accepted as read. Clm. LQfell stated that he wished to haye a correction made in the minutes of the sptcial lIlIeting of April 17, in tha t he dl.d not appear at tha t meeti ng as a Counci lman. Correction was made, and the Mayor stated tha t those minut es stand apprClV'ed as corrected. I Item d. under Old Busimss -- SDall Bee.t Harbor, Various -- was the first matter on the Agenda to be taken up, as Mayor stockton noted thl t there were seyeral people present who were interested in the Snlill Bee. t Harbor. The City Manager read a letter fmm th e Fishermen's Club, in which they Illl:mitted a bid of $200.00 per year for rental of the small finger float at the Snall Boat Harbor. Also, as a secondary bid in the eyent the small finger float wu not available, theyd"!i,I!~~o.-F.J::m~ a bid of $225.00 per year for the long finger flOllt. Turning to HrF~, ~ of the Fishermen's Club, Mayor Stockton asked if he, or any of the other IIllIIIIbers of the Fishermen's Club who were present, wishesi..,tq.,aJ.iMorate on anythiIW;/' mentioned in the letter just read by the City Manager. Mr. ~ated that the letter was self-explanatory, blt that the Fishermen's Club had not been under the impression that the finger floats were for lease as a whole unit, and that before, under the old set-up, rentals had been paid striotly on the bash of the size of a boa t, and 110, for thei r own protect! on, if they could lease a whole float, and be aslllU'ed of it, they would like to sul:mit a like bid of the Alaska Yacht Club, if that is the way it is to be handled. Clm. Durem.t._a.tid ~ this were going to be for c:huter boats, collll8roial fishinq, or what. Hr. T~~ied that it would be for charter boats and cOIllllercial fishermen, also. A general discussion followed reqard- ing parking and future alterations at the SDall Boat Harbor. Clm. Lowell stated that he did not see how the City could lease oJjt any 8pl!1.oe to anybody, since the City must have a full-t111l1 harbormaster, and he didn't see how the rentals could begin to take oare of a harbormaster's sal.ry. Mayor stookton pointed out that by a preyious motion by the Council the City Manager had been instruoted to go ahead and draw up a lease for the Alaska Yaaht Club for a portion of the Snall Boat Harbor, but that motion could be re- oonsidered, if the matter under discussion were going to become so complicated, andif it were the will of the Council to reconsider the moti on. CouncillllAn Lowell pointed out thlt the _in thing was tile necessity for a full-time harboI'lllllster, to solTe our problllllllS, and that if we rent out portions of the small boa t harbor we are going to haye nothinq left, and then who is going to take care of the rest of it -- who is going to watoh out after the boats, and then if we do get somebody, how are we going to pay him. He fur- ther stated that if we had a lot of excess dock space, he thought it would be a real fine idea, b1t we don't haye it. Mayor Stockton then asked if there was any other com- ~- .~ /. .) '1.)"-'.< ~ SEWARD, A1.AfKA Regular Meetinq - May 5, 1958 (Continued) ments on the IIIIltter we have before us, and recognized Mark Walker. Mr. Walker spoke briefly in regard to the Alaska Yacht Club, and what their intentions are in regard to parkinq their boa ts at the SM.ll Boll t Harbor, if they do obtain a leue f rom the City. He stated that he felt the North side of the lIIIlin float shQ1ld be left for slllllll bosts and the finger floats be left for large boats. He went on to say that he had been at the SM.ll Boat Harbor as harbormaster for a few years, and had heard the oomments, and gotten the oritioism and everythinq else, and that he is not usually consulted when theee thin;Js are brought up. stated that he had not heaJdanythinq abcAtt all of thi s, except in a roundabout way. He stated that he was not complai ning, blt felt that it wu not really fair to him that thue things should be brouqht up and then he hears about them by word of lllOuth, or by meting someone on the street. He said he did not teel that he should have to bear the brunt of ori tioism, as he has done, and be expeoted to Dake more rocm, when there is none ....ailable. MIlyor stockton stated that the Counoil had been approached by the Alaska Yacht Club, prilllllrily as the first one, anyway, with the thought that they would take a part of the float, if the City would so lease it, and go ahead and imp rove it, since the City had not seen fit to do it on its own, beoause of financial aspeots. He went on to say that if the City were qoing to have a -float grab-, so to speak, it would seem that the Counoil might have to review the whole thinq, and that toniqht is the first we MTe heard of any other qroups wanting to leue any part of the Smlll Boat Harbor, and that it miqht mushroom into as many as fiTe qroups wantinq lIpaoe, and we only Mve so many floats, and maybe we are wrong in even contemplating any kind of a lease to anyone. Mr. Walker stated that he felt it .best not to lease to anyone, as he did not feel that we have .room for any private parties to lease any part of th e SIlall Boat Harbor, and tha t we are so orowded nOlf that the boats are tied up three abreast, that some boats are not .....n in the water yet, and there are more boats comin;J all the tilll8, and that anyone oould see the conditions existinq at the Smlll Boat Harbor, riqht now. Clm. Lowell at this point stated that rates to be assessed in regard to rentals haTe been oompiled, whioh he felt .would be fair to everyone, ilnd he would like various boat owners to OOIne up and find out about these rates. The Mayor asked if it was the Counoil's desire to aot on ei ther of these requests, tonight, or did they wish to table them for further study. Gene ral dis OIlS si on on present crowded condi tions at SmIll.l Bea t Harbor even th is early in the season, and the <lifficulties titat would be encountered in hying to obtain eleatric liqhts for tite bosts. Clm. Lewell stated that he thought putting ~n,more pilinq would solve some of the problems. The Mayar suggested that a cOlllll1ittee of two CouncilmEn, actinq for the City, meet with representatives fran the Fisherman's Club and Alaska Yaoht Club and try to resolve the problems under disoussion. Mr. Elmer landers stated that he thouqht lIIIall bca ts should be segregated in one spot ani the sinqle floats should be left far larger vessels. Mayor Stockton suqqested that elm. Dur8ll.t set up a meetiIlq niqht for the City's oommittee and representatives from the Fishermen's Club and Alaska Yacht Club to qet toqetler for further discussion of the problems that hlldbeen brought up tonight, an:! this Clm. Dur8ll.t aqreed to do. The next item, still pertaining to the anall Boat Harbor, was a letter from James Burke, of the Dock Coffee Shop. The Mayor asked the City Manaqer to read this letter, which he dl.d, and the letter contained a reQ\B st from Mr. Burke to _t up a coneesnon at the SDall Boat Harbor for the purpose of. dispensinq coffee, pastries, soft dnnb, sandwiches, ioe oream, et eetera, and asking that the letter be giTen early oon8i....- ation by the Counoil. elm. Johnson stated thll: he cld not thi1.'k we were in a position to grant this sort of a request, until this other thing is all lined up. General dis- cussion follOlf,d, during Wlich it was pointed up by the _or that such a thinq as this m1qht mushroom into llIIUly moh requests. The City Manager said that he had,anti- cipated that eventually there would be 8':l1lE!thinq like this, combined with a IIBrine fQ.U installat10ll at the Smilll Bqat Harbor, combined with the harbormaster's job that would put someone there full tilll8, and that the combination of the two would make it a feui ble operation for an ind1 vidual. He went on to say tha t st8ll.dard 011 Company had been thinking in terms of something like this, and it seemed to him tha t this thing under discussion would be so1lE!thing that ma would tie in with Standard's oon- oession. Clm. Lowell wanted to know if mClSt places abIdt advertise for bids on con- oessions, and the City Mana qer stated tha t this was true, blt here the re would be no point in advertising far bids, as the only person to be dealt with would have an ex- clusivo set-up. elm. Johnson stated that it was his feeling tlat anything of this sort should be put out on bid, that he hI t the publio should know if apaae were avail- able for such an enterprise as this. Mr. Bordwell said the thing he thou;ht the City should consider would be that standard 011 is the only saurae for Marine fuel, Bnd he thCNght, that from the City's point of Tiew it would be preferable for the oi ty to have a basio leas. for II IIIIlrine fuel and oOIlll1l!lrcial installation, with standard Oil, and let Standard Oil disoipline the ir concession, there, whoever it was. Further discussion followed on the advisability of qrantinq the installation o.f a oonoession to anyone at the present time, and Mayor Stookton asked the Council's pleasure on Mr. Burke's re- quest, whether or not they wished to table it. ClIll. Durant 8UgJested tlJat it be t~.. as a first applioati on, and the re bel nq no other suggestions the Mayor ased Clm. Durant it he wished to put his sugqestion in the form of a motion, and Clm. Durant made the !---. , ORDINAJlCE NO. 286 AI caDI.AliCE TO AMEND ORDINANCE 212 BY AMENDliG SUB.SECTION 101.1 (y) AID BY Al)DUtG HiE'1\) A 5Ua..aICnON PROHlBITIIG '5 SALE, OFf'ERIJlG FOR SALB OR DISPLAY l4:CHANICAL OR AUTOMATIC-OPENING fWITCB: BLADl DlIViS. ElB 1'1' ORDAINED by the Connon Counail of the City of Seward, Alul:a, that, ~. Sub-par..:raph (y) of flection 101.1 of Article 1, Chapter I of Ord1naacre all h her.by ...de. t. rMd .. fOUCIlI.1 (,.a) Carry aon...s1 eel o.bllut hi. pehOn, b\ any ~r what.,...., any.l'lwoly.r, pi.tol, or other fire.m, or kftife, (other thaft .. ~rdinuy pocketknife), or other dirk or dIl~r, dunq .bot, metal knuokle., or eny iaatJ'lUllltnt by the ue of wbioh bjury coull be lnfUCfted upop the ptlr.Ol\ or JPl"operty of allY other parllOn. ARD B B IT PURTJlE.R OlIDJiINED by the COlBIIlOl\ Counci 1 of the City of ".d., Ala., that. _..secti_ 101.1 of Article 1, Chapter I of Ordiluln~ 211 18 hereby futh4lt ...... b1addinq tlwreto the followinQ m-po.ra;nph (Yb): (yb) Sell, oft.r tor Rle, (II' d1ep1..y any dirk, kaife or knlv.. haTlnq the app.-.ral.\oe of a pocket knit., the blade or blad.. of _1ch can be opened by _nlplllat1nq .. button, . or ..rtinq pr.UlIIr. em the handle or by other _olwdH1 .8&"8 or ckly1oe.. SuAh dirk or bUe h benbY deol4lnd to be .. dangerowa w..pon ot _cU., ,....pon 111 thin the _lU\inQ of nb-pateqrapb (,..) abcw.. 1 AIf ...or HAVZ58 BEER DECLARED AJIJ) 'fHE RULES GOVIRI!NG THE Ili'1'iQ11JC'lIQII AID PAUSAGE OF OROlNAIICliiS HAVlttG BEEN roSPEBDBD, THIS ORDIlfAJt)J 1$ J>1Jl!tS~ AIU)~PPROVBD by tile eoaon Coltna11 of the City of Swud, .Uuta thb 5th day of MaY' . lSI5a. CIft 0' SEWARD ktrM: .. ......) ,. /) '-I ~ ) Sf \ >-:c y". r" ,'.. -1, /J./::;r. i. ",...~. r.i: . " JO" , 1?;;.'.' .' .... . ' ~.. ,{J..~;'.,','j. .~.,(llj City '~11 . . 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"10 i'1!b 1io~ .rt1 nltf:t.o. IIOq.IJOW yIbaab 'to f'juqMlw 3/Jo'Xepnl!lb .t>voda (5V} nQfl'Il;>3'XliK'j-dull :.1:0 r.vr1nsan 3ifI' ~1i1.!Id'iiaVOO 33.JUii ,crT mlA a.'iiSJAJ:lJ(! H:iaa OM IV }J{ y::ntaQil&t ViA ~~ .aaalmQ8lE Winis <HUVAH gaOiiAYlIGlK ,'-1.0 ::ifJll88JH aHA IfOIfOWOi'THI '! :tl", ~..tt 1:u UlmuoO l'lOOlm01 9d:t v.d a3V()'11!q ~ mv, aaa8A'~ 31 i;;::J(JlJUG5!O .sae I .~~ ;iN! '10 YLb '_ die ._ 111M a::ls alA ,b'1awea \0 QSiJ1TNd8 'to YT rJ ..'. ~...\ \ .. -\, -', '111 'j ~ . ..~ "l0'(1lt: :'l'8aT"i'Y, " ", .b' "';-" ) i ~..-_~ .~,..:" . ., ~ ~~~1; yt!a :.'" ;; '; ~ ,; i.;~ ~", f SEWARD, ALAEV. Regular Meeting - May 5, 1958 (Continued) ~ ., .,.--1 )(;; ~""' ~_.... ~ ",,:"':'" stand at the Smal Clmen. voted in the The Mayor asked the City Manager if he had anything elae to be di scuaaed in regard to the Small Bai t Harbor and Mr. Bordwell said that he had a suggested draft of Section 1 of Ordinance 285, which he hopes reflects the rate structure and the other conditions reported by Clm. Lewell and Durant, at a recen t meeting, but it may be that we cwld just put this in a sta.c:i:: for the joint meting, because it has the rates in it. Clm. Lewell stated that the re were one or two at her things that mould be in it, so poaaibly it would be just as well to table it for discussion at the joint meeting. The Mayor al!ked if there was anything further regarding to S mall Boat Harbor matters, am Clm. Am3nd wanted to know what had beEl\ done about the vessel "Dragon", wh ich is at the Small Baa t Harbor. The City Manager stated tha t we hope to get a reply from the Caast Guard quite soon, tellin;r us that we can haul it off and tie it off on a dol- phin, or somthing, pending our actually getting it out of here. Clm. Johnson wanted to know if a letter had been wri tten to Juneau, and the City Manager stated that a letter had been wri tten. Mayor Stoc:i::ton stated that he presumed the letter outlined our problem regarding the .Dragon., III'ld Mr. Bordwell affirmed this. General discussion regarding damage done by the .Dragon", and Mr. Bordwell stated tha t he wanted to fi nd out from the City Attomey if we have to file a suit j.n libel -- and what we can do is to ma.ke a dEllland on the ewne rs of the "'Dragon" for money. The Mayor stated tha t perhaps we will know a little better w1'8 t we can do when we get a reply bac:i:: from the Coast Guard. I .,ot 1'"1" ....... I The next item un:ier Old Bus inesa was tha t of a Proposed Ordinan:: e creating street Im- provement Distri at /12 (4th & 5th Avenues, Adams, Washin9t29 and Railroad). Mr. Bord- well stated that he would like to present the Ordinance"lBf First Reading, and he read it in its entirety. After the reading, Clm. Amend moved, secx>nded by Clm. Lowell, "I move that we cx>nsider the fir st readirv:r of the tll"ocosed Ordinanc e No. 284.. All Clmen. voted "yes., and motion carried unanimously. General discuseion followed on the City's Alaska Public Works applicati on, and of Delegate Bartlett's efforts on enr behalf. The City Manager spoke briefly on the CcIlImunity Facilities Act, and the hope1!l that p;lrhaps Seward could benefit to some extet by this Aat. He stated that this was the Mne Act under ;.bich the City of Anchorage had recently obtained $16,000.00 for planning a Public Safety Building, Apparently the uses for which the monies un:ier the C01lll\unity Facilitie s Act can be allocated -- that is, the variety of projects which can be con- sidered eligible for this type of financing -- have been enlarqed recEI\tly, and we would have to IIIUl study tha t enlarqemnt to see if the sort of paving we have been talk- ing about could be included in it. I The Mayor stated the. t we would now tur n to the next item on the Agenda, urd.er Old Busi- ness -- the 3rd Avenue Paving Project - status Report. The City Manager stated that this report was for information purposes, and that he felt llI06t of the Councilmen know that the Guthrie pro perty has been aurveyed, and tha t the li vin;J roan extends out into 3rd AVenlle 6.3 feet on the South end, and 5.2 feet on the North end, and tha t we 1'8 ve a piece of hense out there aba1t 29 x 6. There is an extension of a concrete walkway al:out 4 fee,!: wide, which extEl\ds out 9 feet, an:i then there are a few running feet of wooden fence. The Invitations to Bid have been coupleted, and two of the Invitations will be in the mail tomorrow -- one to Ray JlUres an:! one to James Cameron, and one of the Invitations has been picked up by Mr. Len Watson. The City Manager word.ered if the Council ww ld wish to go to the expense of publishing the Invitation 10 Bid in an Anchorage paper, or wait to see if we get any local aOll,ptance. It was gerl8 rally agreed tha t it would be best to wait for local response, as the City is short on funds as it is. Clm. Durant wanted to know if cx>pies of the Imitation to Bid would be posted, and the City Manager stated tha t copie s would be posted at the POll t Offic e and dam stairs on our bulletin board. Clm. Amend brought up the que stions of fire hydrants being pulled up on 3rd Avenue, ard. he won- dered about the plrpose of this action. The City Manager stated that this hall been brought to his attention just the otter day, and ttey wanted to relocate that plug, end instead of movin;r it up the cx>mer toward in! school, they applrently intended to move it down the corner across from the Post Office. But it's going to go tie other way, up tl'e corner, across from the school. Mr. Bordwell stated tha.t he had talked over this situation with the Fire Chief. After turning to the next item under Old Business, tha t of the Seward Sanatori um closure status, the City Manager stated that after the joint session we had been instruated to do all 'ole coold on this thing, so we wrote letters to the Depar1:llent of Health, Educa- tion and Welfare, laying heavy euphasis on Vocational Rehabilitation. Mr. Bordwell went on to say that we had receiTEld a reply from the J)eplrtment of Health, Ed.1cation md Welfare, thanking us for our letter, and that our views were deeply appreciated, an d that we could rest assured that the Council will giTe it thorough and careful consider- ation. Delegate Bartlett wrote a letter to Mr. Paul Nelson, of the Seward Sanatorium, and the letter says, in effect, tha t in treatment of the Alaaka nati ve TB patient, tie f'~ / t 't~~ :J. c: S!.WARD, ALASKA Regular Meeting - May 5, 1958 (Continued) treatment has beel reduced f:rom the average of something like 365 days to something now like 12, and thIl t the cas.load is diminishing, and the Pub1 ic Health Senice says that they simply cannot, find any justification for renewing their oontract and don- t! nuinq casel Olld after July 1, 19~. We hit lII\other an gle there thIl t said if we did tret, hafever, it would free the Alaska Native Senice Hoapital in Anchor.qe for gel- eral service }:8tient care, which is naf being negleoted, bIt 1his would require add- itional appropriations, and tht Department of Health, Education and Welfare indicated a strong negative on asking for any addi t ional appropriati O1\S to increa.e general serrice Pitied care. The City Manager went on to say that in the letter from Delegate Bartlett, he .tated that Art rn1qht was d.1e in on the afternoon of May 1, and that he had 1lIlde appointment: s f~r Art to see a few people arco.nd Washington. Mr. Bordwell stated that what 18 was about to say mic;jlt CXlme as a bombshell, but that 8Omeone hid proposed to him tha t we haft a problem in the Terri tory of building a Juvenile Deten- tion Home, and that there might be some merit, if the Seward Sanatorium is actually to be c1 08 ed , in explori ng whethe r or not it would be fea si ble to CXlnvert the San into a Juvenile Det8\tion HOD. The City Manager said that this was not a reoolllllen- dation, bIt just a thought. 1 &ving on to New Businen, Mayor Stockt~..lated that the re had been a proposed amendment to the Police Ordiname that the Policej1iiasu1:mitted, which was not on the Agenda. Clm. Leirer stated tha t before getting down to New Business, he would like to know how Sales Tax Collections were coming along, regarding delinquents. The Mayor ased the City Clerk to answer this, and Mr. Snyder stated tha t a lot of them had been ooming in, but not all of them, tha t he would say aboo t 50'1. of the delinquents had been CXlminq in. Short gene r- al discussion folla.red on how to get these delinquent taxes in, and the City Manager stated that the next step would be to wait a few more days till Us deadline in this month }:8sses, and then we will then just have them sUlllllOned by tht Magistrate, and rave them 1IIllke thei r excuses to the Magistrate, to the tune of $50.00. Clm. Johnson wanted to knew if any of the se delinquent taxpayers had been telephoned, and told what wco.ld happen, to which the City Clen: replied that they rad each received a letter. The Mayor wan ted to know if th ere was an y instru ati on f:rom the Council regard! ng this ma tter, 1m d Clm. Johnson suggested that as many as oould be I8ached by phone be phoned, and told wrat was goinq to rappen, if thBy didn't get their delhqu8\t Sales Tax in, and that he wished to make a motion to this effect:-1 make a motion that yoU phone each one of thBse del inquent accounts lmd tell them thi t if their accounts areIft paid by such and IlQch a date that it will go into Magistnte's Court.- Motion seconded by Clm. Durant. All Clm. voted in the affir mative, and moti on carrie d unan imously. ~ The Mayor wanted to knew if there was anything else uOOer Old Business that any of the Clmen. wanted to discuss, andClm. Leirer b:rouqht up the Slbject of getting people to clelm up their premises. Short general discus sion on this mtter, ani the City Manager stated that it would be given publicity. With nothing else under Old Business, Mayor Stockton asked the City Manager to read tle proposed Amendment to the Police Ordinance, which the Chief of Police had sumi tted, for oonsideration. The City Manager stated that this WItS an Ordinanee to aJ$end Se ction 101.1 (v), of Ordinance 212, an,'Ordinance relating.to Public Morals, by adding thereto a new liub-8ecti on to be known as (TV), ma1:: inq it an of fen se to sell or pos sess switch blade type knives. The City Manager read tht p:roposed Amendment to Ordinance 212. The Chai r entertained a moti on tha t the rules be sus pended, and Clm. Lcwell ll1CI9'ed: -I move that the rules be suspended.- SeCXlnded bv Clm. Allend. All Clmen voted -yes-, aId motion carried unanimously. The Chair then entertained a motion for adoption of Or- dinance 1286, amending Ordinance 1212. Clm. Amend mO'led, seconded by Clm. John80n~ move that we adopt Ordinance 1286, which &mends Ordinance 1212.- All Clmen. voted in the affirmative, and moti on carrie d unanimously. not The Mayor asked if there was anything else/on the Agenda that anyone wished to discuss. Clm. Leirer stated tha t he rad an i tfllll that would take only a few minutes, in regard to the Terri tori&! Board of Highway an:l Publi c Works, who are now neeting in Juneau, and that quite a lot of preslJU'e is beinq put on them to expend a great portion of in excess of six million dollars, which is Alaska's share unier the Federal Works Highway Act of 1958, in the City of Anchorage, and leaving all of the little toms like Corcbva and Valdez without anything. Gene ral disCWlsion.follcwed, regarding Alasa Public Work giving more Slpport to snaller oommunitiell. It ,was suggested that Mr. LaFevre be Oalled and as:ed if there is any way in which Seward could benefit f:rom sane of these monies gran ted to Alaska, aId the CityMam qer stated tha t he thought we wou Id rave to have soDthing CXlncrete to put before Mr. La Fevre before we CXluld ask for anything. Various suggesti ons were brroght up, !IIllong them an al ternate truck: route into town, or a road out to ,Lcwell Point. The City Manager stated that he woold call Mr. LaFevre and as: him about an alternate huck: rwte, or a road to Lewell Point. ~ ,I t r: -;. ,~~ SEWARD, ALASKA Regula r Meeti ng - May 5, 1 958 (Continued) II M ~n :;") ..,:t -< ~ The last item on the Agenda was the bills for March and part of April. The bilh had been circulated by the Clmen. du ring the neeting, and Mayor stockton asked if there were any questi ona reqarding the bi lls. Clm. Lowell had a question on a bill from the Seward Electric System in the amount of $107.40, for the Small Boat Harbor. He stated he felt there would be a considerable saving if the City spent $20.00 for a photo-electric cell to shut off the lights at the &Dall Boat Harbor, so that they liOuldn't be running 24 houn a day, and that this would be especially beneficial in the summertime. Clm. Durant asked if either the City Manager or Clm. Lowell knew anything about the work cbne on the Polioe two-way radio -- this question was asked in connection with the bill from the Seward Radio and Appliance C011lPlll\Y. Clm. Lcwell stated that he wculd like pumission fro the Council to take the bill with him an:i check on it, to see if all the charges were in order. Clm. Durant noted Uat we were being charged for 25 rew tubes, and he felt that if tha t many new tubes had to be put in 4 radios, they evidently weren't liOrking in the fi rst place. Clm. Lanll stated tha t each of these radi os had abou t 18 tubes, and Clm. Durant wanted to know if !Dme of the tubes were burnt out, did the radios still work anyway, to which Clm. Lowell replied that the tubes were weak. His feelinq that the bill was not right was the reuon Clm. Lcwell wished to take the bill with him and gJ onr it with the radio repairman. Clm. Durant stated that he di.dn't think it liOuld be right for the IIIU\ to ha.,. to wait two weeks to be paid, am Clm. Lcwell said the. t when the motion clllle up for payment of the bills, it oould be stipulated in the motion that this plrti- cular bi1l1olOuld be paid upon re-sul:mission, perhaps with Clm. Lcwell's signature on it. Clm. Durant had .. question in regard to the Seward Plumbirq & Heating bill, for the Episcojle.l Churah, where a closet had been removed. The City Clerk stated that the reason for this was that the sewer had backed up into the Episcopal Church basement. The City Manager .tated that that was all wood sewer bac:k: there, and apparently one of the planks had collapsed, and there had been a pretty bad situation in the basement of the churah, and it was our fault. Clm. Lowell had a question on another bill from the Seward Electric Sy.tem, for the US:> Buildi1Y;1. He noted that we were billed for two different meters, and wanted to know if there were two different meters. The City Clerk replied that this is the case. Clm. Lewell wanted to knew why there were two di fferent meters, and the City Clerk stated there was one meter in the J::asement, and one upstairs, wt he didn't know why. Clm. Leirer had a question on the bill from Dahlquist's. He stated that he wasn't exactly questioning the bi 11, brt he noted there was an item for two cases of CD-2 deterqent, and the price charged, and felt that this was too high. There was some ger8ral discussion reqardi1Y;1 seyerd itens on the DahlCJlist bill, and the fact that apparently DahlCJlist was not allowing the City the 40'1. discount tdLich they }ad agreed to gi.,. us. The City Manager requested to be allared to take the Dahlquist bill, and call Dahlquist's, in reqard to the various items in question on the bill, and also to a* them about the 40'1. discount which we should be getting. Clm. Leirer made the following motion, seconded by Clm. Lewell, .1 make a motion that all bills be paid. with the exception of the Seward Dairy, Dahlquht's, Seward Radio and Applianoe, and Seward Water Sfttem. The Seward Radio and Appliance bill is 'IX) be O.IC.'d by Clm. Lewell, and r., Dahlquist bill will be ci1.ec:ked out by the City Manager, before payment." All Clmen. voted .yes. and the mtion carned unanimously. A motion by Clm. John~, seconded by Clm. A mend, "1 man that the Seward Dai bill be d.. ilit:1,.4l "'.. ~~,.. . . ~ ~, a.._.-~-12 -.J- it 4?:: , , . ,L -.+1.', ::tc: J "". _ ' . IJ..~~_~~ /;;''2 ~. ~ ~ ~ ~ ~.. ~r ~~ --:.:--~-- -- (J' p' There being no further wsiness, the Deting act! cumed at 11:00 P. M. , The March ani pl.rt of Api 1 bills are as !oHars: Andy's Oil, $339.31; ABerican Leq- ion, 50.00; ACS, 32.80; Alaska Shop, 43.15; Alaska Telephone Co~oration, 48.55; Buckalew, 28.35; City of Anchorage, 20.00; Colllll8rcial stationere, 1.35; Craig Taylor, 85.20; Dahlquist, 86.73, Durant'., 7.38; Holbrook, 35.88; Hoyt Motor, 109.05; Pollard . Compeny, 18.21; Northern COllllercial, 2.03; Oabo'., 41.16; Petty Cash, 46.40; Seward Builders, 26.66; Seward Dairy, 50.00; Seward Drug, 4.75; Seward Elect. SyBten (gas for Police Department), 75.05; Seward Hardware, 1.64; Seward Machine Shop, 58.09; Seward Plumbl.1Y;1 & Heating, 35.15; Seward Electric SyBtEm, 805.10; Seward Water De}:artnent, 495.00; Seward Radio & Appliance, 234.80; Seward Tradi ng, 15.46; standard Oil, 165.48; Watsjold'. Fuel, 394.76; Western standard Supply, 37.56; Win Enin MJtors, 121.76; Yukon Fq1ipaent, 353.18. Total, $3,869.99. The requIar meeti1Y;1 of the City L:ouncil was called to order by Mayor stockton at 8:06 PM, with the following Clm. present: Johnson, Knight, Leirer and Lowell. Clm. ABend was absent and elm. Durant arrived at 8:20 P.M. City Manager Bordwell was present. Minutes of the special joint meeting of April 21, regular meeting of April 21, special j oint meeting of April 28, and regular meeting of May 5, 1958 were read. The minutes of April 21, and April 28, were accepted and approved as read. There were two corrections made in the minutes of May 5 -- Mr. Morton was corrected to read Mr. Jerry Martin, and Clm. Leirer stated tha t he did not vote on the motion to pay the Seward Dairy bill. After these corrections were made, the Mayor stated that they stand approved as corrected. I I ! j I ':;' i f" ~ .~ jz- 'J,J M \"" ",-,~ '" ;;:;) II ~:n~~~~i::e: :~:g~~~a~~:gb~;S~~~i:~c~n~n~~~t~~e~~' )1/"'1 .' "J!,1!s any questions regarding the bill.. Clm. Lowell had a question on' J~ Eleotric System in the amount of $107.40, for the Small Boat HarbcM,..~ Dll :5'9,,'11...-- there would be a oonsiderable saving if the City apent $20.00 for . r to shut off the lights at the &nall Boat Harbor, so that they woulJ"",lul6<<J 5 0 0 0.....-- hour. a day, and that this would be especially beneficial in the ~ . asked if either the City Manager or Clm. Lowell knew anything abo~' A c..s . 52.80.....-- Poliae two-way radio -- this question was asked in connection wit!! . Seward Radi 0 and Appliance Company. Clm. LOfell stated tha t he w~A/f}6'.5ho, 43.1'5/ the Council to take the bill with him ard check on it, to see if 8 order. Clm. Durant noted that we were being charged for 25 rew tlj Are, if tha t many new tubes had to be put in 4 radios, they eviden tly'; '. firat place. Clm. Lcwe1l stated tha t each of those radi os lad abo.i<._V.klll 28.3 5/ Durant wanted. to know if IDme of the tubes were burnt out, did t~lN-'- .,-. - anyway, to which Clm. LOfell replied tha t the tubes were weak. HiOihYllf~. 20.00/ was not riqht was the reason Clm. Lewell wished to take the bill.... with the radio repairman. Clm. Durant stated that he didn't thin~Cot11m.st"T. 1.35/ the man to lave to wait bo weeks to be paid, am Clm. Lewell sa!q . clllle up for payment of the bills, it CXluld be stipulated in the me ~lJi", 1J'j/otJ.8 520/ cula r bill llIOuld be pai d upon re-sul:miasi on, perhaps with Clm. Lcw . Clm. Durant had a question in reqard to the Seward Plumbi~ & Hea~ OAhJI'jU/sT 86.73./ Ephcojlal Chureh, where a closet had been removed. The City Cle. T reason for this was that the sewer had backed up into the EphcopeJ n ~A" 7 .3 8./ City Mlmaqer .tilted that that was all wood sewer back: there, and aVV ., J planks had collapsed, and there had been a pretty bad situation iI1 ,jJJIf~(/<" 3~:88;/ churah, and it was our fault. Clm. La.rell had a question on anoth ~ . 'l Electric System, for the US:> Buildi~. He noted that we were bill II J 109.05,1 meters, and wanted to know if there were two different met.rs. Tn /YtJf that this is the case. Clm. LOfell wanted to knOf why there were/?,jl.91(J do 1821..1 and the City Clerk stated there was one mtter in the l::asement, and didn't know why. Clm. Leirer had a question on the bill from Dahl h.t ~; that he wasn't exactly questioning the bill, J:ut he noted there w~ (V, cases of CD-2 deterqent, and the price charged, and felt that this o0b~ was some qeI1tral disOlssion reqardin;r seTera! itEllls on the DahlCJli . that apparently DahlCJlist was not allowing the City the 40'1. discou,Pe:TJyM agreed to qi,.. us. The City Manager requested to be allored to ta and call Dahlquist's, in regard to the various items in question qVeW OMs. to a* them about the 40'1. disoount which we should be gettinq. Cl. , follOfinq motion, seoonded by Clm. Lowell, "I make a motion that a vOW DA ,/hj 5 0.0 0'" the except! on of the Seward Dairy, Dahlquist's, Seward Radio and A Water Swtem. The Seward Radio and Appliance bill b'e be O.IC. "Vew f)1{ vc.. 4.75/ Dahlquist bill will be checked out by the City Manager, before pay voted "yes" and the mJt:ion carried unanimously. A motion by Clm. ,6=40-Jew .75.0 5-E/eo ~'t' elm. A mend, "I mon tha t the Seward Dai ~ bi 11 be ~ d." Hi t:l. ..d:f---'--' - C~'. ,",., .. tM ~11(u..._..~4'",,,,,,~,,, ~. ~,C~,,~ JewJ.tJ1U 1.641 ei-t. ~ aU-.( ~ ....... ~ ~'1l1h<... ~ ~ ~ l There being no further business, the Deting actl 01 rned at 11:00 P. $ewl1ll4CJ,~. 58.09/ ~-.: SEWARD, ALAs::A Regula r Meeti 1'1-+1 (Cont' 48.55"""- :t-'~ -< W 2.03.1 4.1.1 6,/ 46.40..1 26.66/ .. The March ani part of AJ:ri 1 bills are as follors: Andy's Oil, #339.31; Anerican Leg- ion, 50.00; ACS, 32.80; Alaska Shop, 43.15; Alaska Telephone Corporation, 48.55; Buckalew, 28.35; City of An::horage, 20.00; Conmercial Stationers, 1.35; Craig Taylor, 85.20; Dahl~ist, 86.73, Durant'., 7.38; Holbrook, 35.88; Hoyt Motor, 109.05; Pollard . Company, 18.21; Northern COllll8rcial, 2.03; Osbo's, 41.16; Petty Cash, 46.40; Seward Builders, 26.66; Seward Dairy, 50.00; Seward Drug, 4.75; Seward Elect. SyBtElll (gas for Police Department), 15.05; Seward Hardware, 1.64; Seward Machine Shop, 58.09; Seward Plumbl.~ & Heating, 35.15; Seward Electric SyBtEm, 805.10; Seward Water Depirtll'ent, 495.00; Seward Radio & Appliance, 234.80; Seward Trading, 15.46; Standard Oil, 165.48; Watsjold's Fuel, 394.76; Western standard Supply, 37.56; Win Ervin Motors, 121.76; Yukon ~ipment, 353.18. Total, $3,869.99. The regular meeti~ of the City c.;ouncil was called to order by May . V" .,.. with the following Clm. present: Johnson, ICnight, Leirer and Lowe UJ;l) IEl/v;,}- 21.76 J absent and elm. Durant arrived at 8: 20 P.M. City Manager Bordwell) K' . (J/l6V 353.181 Minutes of the special joint llJ:leting of April 21, regular meeting, J.39cJ1'o joint meeting of April 28, and regular meeting of May 5, 1958 were EX April 21, and Apri 1 28, were accepted and approved as read. Therel made in the minutes of May 5 -- Mr. Morton wal5 corrected to read M 3, 8 6 9 99 EX Clm. Leirer stated tha t he did not vote on the motion to pay the S. After these corrections were !M.de, the Mayor stated that they I5tani :'" I~ < .(~. ., t.-'" :i'+ } SEWl\RD, AL ASKA Regular Meeting - May 19, 1958 (Continued) Turning to the first item wder Old Business, that of the Alaska Yacht Club ard Small Boat Harbor, Mayor stockton asked for a report on action taken at the meeting of the City Committee, Alaska Yacht Club aId Fishermen's Club, and recognized Clm. Durant. Clm. Durant stated tha t he had been present at the meeting held here in the Council Room, and that the'representatives of the Alaska'Yacht Club and Fishermen's Club had had another meeting, but that he was unable to attend that meeting, but he understood that the result of that neeting was preparation of a plan which was to be submitted to- night. Dr. Wagner was recognized by the Chair, and he stated that he had been present at the joint meeting of thetwo clubs and tM tie re had been two meetings since then. Dr. Wagner then outlined He plan which he wished to suh!hit to "the Council fortheir consideration. It was proposed that a Baird be fonned to run the Small Boat Harbor in the name of the City, and this Board was to be composed of representatives from the Alaska Yacht Club, Fishermen's Club, and from the City, or people appointed by the City. The authority of the Board would be to have complete authority to nanage the Small Boat Harbor, hire a harbormaster, set moorage fees and colle at the same, to make such repairs as they feel are necessary and are capable of doing. It was also recomnencled that ali monies collected frOlll rentals at the Harbor be put into a special fund, under the City's nlUllll, and used only for the SnI!Ill Boat Harbor improve- ments. Pro Wagner went on to state thlt the proposed Board had quite a few things that they would like to do right away, aId that if tie Council had the time, he would like to ask Jerry Martin to outline them for the Council. In this connection, Dr. Wagner stated, they would expect a few things from the City, ard he had a list of what was considered the most important. One of the lOOSt important would be complete co- operation from the City's law enforcement agencies, bedause to properly manage the Small Boat Harbor, certain rules ard regulations walld Mve to be IIIlde. These, of (lOurs" would be kept at a minimum, rot unless they were enforced, the efforts of the Board would be nullified. Dr. Wagner cited one example of so many cars being parked on the Harbor side of the railroad tracks, last Saturday, that it was very difficult to maneuver a trailer, and it was very chvious tha t some parking rul es wold have to be made. It would be exPected to have the use of the services of the City heavy , equipnent from time to time, and the City would continue to pay the Harbormaster what they are now paying him. The proposed Board would have nothing to do with the Expansion-- as that was an agreement between the City and the vessel, and the proposed Baird walld prefer to keep their hands off this na tter. The City would also be expected to furnis,h water tt least to the approach of the dbck, and the Board would take it from there. Also the City would furnish gene ral illumination of all the dock. The Chair next recognized Mr. Jerry Martin, who referred to a large wall map, in pre- facing his ramarks regarding the action theproposed Board wished to take at the Small Boat Harber. He stated that the first thing the Board would like to do would be to build a float, and that a channel, in the vicinity of where the "Dragon" is now parked, could be dredged, and that this channel Walld be 50 feet wide. It was then proposed to put in a float right down tha t channel, to accommodate most of the slmU boats, which would tend to imrrediately alleviate the crowded conditions that now exist. The float would be built by volu"tary labor by manbers of the Alaska Yacht Club BOO Fishermen's Club, by logs and such salvaged from the Bay, blt that the help of the City dragline would ber needed to do the dredging. After th is, would come assignment of slips, in accordance to size and draft of mats. Water then would be piped down to the main floats. Th6 pipes would be of plastic, and the cost of such pipes would be paid for by the two groups -- each group had agreed to contribute $100.00 apiece to pay for the pipe -- and as !Don as the water is in, slip rentals would start being ch:1rged. A general disussion of rates followed. A semi full-time harbormaster would. be hired at $1200.00 per year, and the Board had in mind such a person whom they be- lieved would be ideal to handle the Standard Oil Concession at the Small Boat Harbor, combined with his d1ties as harbormaster. The high dock is to be lowered -- the one that si ts adjacent to the grid -- and gas andoil puzrps installed, and most small boats can o~rate from the face of that dock. This job of lowering the high dock would, again, be voluntary labor. Mr. Martin stated that the next thing the Board would propose to do would be to register all boats, and the la rger mats would be documented. He stated that Dick Kirkpatrick has already started a pet! tion for this purpose. Mr. Martin conclu:l.ed his remarks K by stating that these, in brief are what the proposals now are, and Mayor stockton thanked him for his remarks. Asking if any of the Clmen. had CI'I y quest ions, he recognized Clm. Lowell, who asked how many members would com- prise this proposed Board. Mayor stockton stated that he had heard there would be two representatives from the Yacht Club, two from the Seward Fishermen's Club, and 2 from the City Council. Clm. Knight said that this proposal, to him, sounded like the first concrete example for development and use of the Parbor that has come be- fare the Council. Clm. Durant wanted to know how this Board would be created. The City Manager stated tha t the Coune! 1 could appoint such a Board, and d!llegate to it certain powers; however, the regulations that they would want to impose, that is for discipline of individ1als and craft, and rates, could be formulated by them, rot would hne to be approved by the City Council, to be binding. Clm. Durant stated that in arder to bring some sort of order out of the chaos that now exists at the Sm:lll Boat Harbor, it is necessary that sonething be done right away, as there is ;; t C ~~J ~: ~~, SEWARD, ALASKA Regular Meeting - May 19, 1958 (Continued) Knight went on to say that in regard to the Civil Defense a:rgumElnts, Delegate Bartlett had said that he had had communioati ons fran Ed Fortier, and others, concerning it, and had checked wi th the Department of Defense and others involved, and that they were all very interested and very sympathetic, but when it comes to the lOOney angle, it is out of thei r province. The first item under Old Business, was turned to, which was the second reading of proposed Ordinance #284, creating street Improvement District #2. The City Manager stated that he was afraid it was not ready for tbeseoond reading, as he had sent it up to our City Attorney for his opinion, and had received a letter fran Mr. Bucka- lew statinq that he had gone orer the proposed Ordinance, and that it was defective in only one matter. The description of the work to be cbne is insufficient, and more detailed description has to be included in the Ordinance, and that the Ordinance cannot be drafted until there is sufficient detail. The City Manager went en to say that he was afraid we wwld have to get some paving design work done, as what we have on hand is just not sufficient, at least in our Attorney's opinion, to desctibe the work. What Mr. Buckalew is saying, in effect, to us is tha t we must go ahead and spend two or three thousand dollars and get the paving design done, and spread out assess- ments, et cetera, and we simply don't have the funds to advance for that enqineering in this fiscal year. General discussion followd alohg these lines, and Clm. Lowell stated that we would still have to have these engineering plans, even if the paving is not done this year, and that even if we couldn't afford it, the money spent now isn't lost. Mayor Stockton asked the City Manager what would be the theme for applying the subject engineering costs, and the City Mmager stated that the costs would be pro- rated. At this point Mayor Stockton wanted to know if it didn't appear that we should make up our minds tonight to ban the /Second reading of thi/S Ordinance #284, or perhaps go ahead wi th it and hope tlBt /Something' would IlBter1ali;ile before our final reading of the Ordinance -- either we can que stion Mr. Buckalew's opinion, or perhaps get clari- fication of it in the llBantime. Clm. Leirer stated tht he felt that Mr. Buckalew's opinion had pretty well stymied the proposed Ordinanoe in q\II st ion, and tha t he would suggest that we as:: for bids for engineering, as it wouldn't cost much to ask for lIDi3 bids. Mayor Stockton asked what was the general concensus of the opinion of the Council in regard to the second reading of this Ordinance, in lift of Mr. Buckalew's advice. Clm. Lowell stated that' he felt Mr. Buckalew, as an attorney, knew more about this than the City does, so we might as well forget the Ordinance. Clm. Durant noted that it was impossible to create an Improvement District without having prac- tically enOlgh information along with it which would be sufficient for calling for bids, and the City Mmager stated that this was correct, from what Mr. Buckal_ had stated in his letter. Further general discussion brought out the general ooncensus of opinion to have the second reading of proposed Ordinance #284, and the City Manager so read the Ordinance. elm. Durant moved, seconded by Clm. Leirer, '"I move tl1it we . put on record that the official second reading of proposed Ordinanc'; #284 has been read." All Clm. votld in the affirmative, and motion carried unanimously. The CitY Manager will draw up an amendment to Ordinance #284, for submission to Mr. Buckalew, and if it isn't acoeptable, we wi 11 ha ve to do s:>mthing else. elm. Leirer stated tha t he is in favor of asking for bids on engineering for this proposed Ordinance, right now, as it was going to take a little time to get action on it. Clm. Knight stated that if we draw up specifications as nearly as we can, we still would have to hire an en]ineer, but he should think we would be speeded up and protected as long as the engi neer and City Manager come out wi th sOllBwhat near the same an ewer. The City Manager stated that, in general, he felt he could draw up a description for the Ordinance that would be suppo~ted closely enOlgh by any plans that would be drawn up, ar4 that he would go ahead and do tl1it and have it for the third reading of the Ordinance. Clm. Leirer stated that he WJuld like to point out tha t the man who wi 11 cb the Third Avenue pavi ng will more or less synchronize his local paving with the dock job, possibly late next fall, and that he would leave his equipnent here, no doubt until that is done. Clm. Leirer felt that. we still mould go ahead and ask: for bids on engineering, and III!1de the fo11owinq motion, seconded by Clm. Knight, '"I make a motion that w.. p"n1;.h fnr en- qineeri nq bids for preliminary engineering and preliminary plans for street improvements in street Improvement District #2, and that the bid incorporate a request for quotation ,.for construction plan }%eparation to be performed at the option of the City of Seward.'" .) Clm. Durant, Knight, Leirer and Lowell voted '"yes", Clm. Johnson voted '"no'". Motion cani ed. --, -, ,-." The City Manager stated that he would like to give tre Council some quantity figures submit ted by Mr. Tryck in regards to 4th and 5th Avenue s. Mr. Tryck has quoted a figure of $78.20 per lineal foot, full width, which includes curbs gutters and side- walks both sides. This figure excludes 15" storm ~ drains, in place, at roughly $14.00 per foot, and also excludes manholes in place at abwt $795.00 each, and a number of catch basins at approximately $550.00 each. It does not include lO~ en- gineering and l~ contingency, which is normally alowable. So, on 4th Avenue, _ are looking at $39.10 from the property line to the center mixtil line of the street, per ~xilllak front foot, plus the pro rata of the intersections, plus the pro rata of manholes, catch basins, and storm drains, plus the pro rata of engineering and con- r I ~..,~ L<'J C;) ",-,-:::, ""-',..11(III. -, r..~J I I '\ l' () f,) '-" ,'" SEWARD, ALASKA Regular Meeting - May 19, 1958 (Continued) tingenay. Mrs. Virginia Darling stated that it had been suggested to her, by two or three J:8rs:>ns that a much cheaper and more efficient way of installing drainage is to have the street slope towards the center, j1.lBt a few inches, and cited several citee. tbat find this type of drainage beneficial. She said tha t she had been to ld tha t side drainage is much better than end drainage u as end drains clog up with debris and are expensive to maintain. Mayor stockton thanked !o"..rs. Darlirg for her remarks. The next item under Old Business was the Third Avenue Paving Report:!" Status. City Manager Bordwell stated tha t he believed he had already menti oned tha t the Bureau of Public Reads had had to move some center lines over when t~ were surveying Third Avenue, and their offer to install install monument boxes, preserve our monuments, if we wculd have those control points established, am provide thsn with the monument boxes to do this. Mr. Bordwell went on to say that he had inquired of several sur- veyors as to what they would charge, and whether they cwld do it, and as to what mohumen t boxew would cos t, where they coold be obtained, et cetera. All encroach- ments on Third Avenue will be rEllloved by the end of th is week, with the exception of the Guthrie property encroachrcent. The bids for this work are supposed to be opened May 21, but so far we have had no response from the Invi tations to Bid tha t were put out. The City Manager stated tha t if we did not recei ve any bids for this work, wi th the knowledge of wha t ha s to be taken off the Guthrie property, the City will go ahead and tb thework. Turning to the next item under Old Business, tha t of the Small Boat Harbor, Various, it was felt that this had already been pretty thoroughly covered. Clm. Leirer wanted to know if any infor mati on horn the Coast Guard had been received regarding the "Dragon". The City Manager stated tNt this was a Civil DaUer, and we will have to go ahead and go to Court ab:>ut it. General disunion followed reqarding the damage inflicted by the vessel, and 'ijle general concens1.lB was to ask Sontag & Sontag for an estimate of the alOOunt of dl!lltlllge. The next itElll under Old Business, was the Status of Sales Tax Collections. The City Manager stated that about 501. of the people MtO have been far behind in their pay- nnts ... have come in and appear to be going into voluntary compliance, and that we have qui te a leIQthy list of people for whom we are now preparing sUlllllonses to appear in Magistrate's Court. Clm. Durant asked how far back these delinquent accounts go, and tre City Manager stated that they go back to Year 1 of the Ordinan ce, with what- ever record we have of when these delinquents started business. The Chair recognized Barbara Bedford, and she stated that shehad been approached by the l::arbers and beau- ticians, andthey told her they had never been officially answered by the Council about their aPJ;earance up here. She stated that they were not up here the night the Council mo"ftd to accept the recommendation of the Citizens' Advisory Connnittee, in regards to , collection of SalEll Tax. Mayor stockton stated that our Minutes of the Council Meet- irqs are public information, andanyone is free to insJ:8ct and read them. The City Clerk stated that as of last Thursday, three of the barbers and beauticians were noti- fied of the action taken at the rceetinq. General discussion of how Sales Tax collect- ions are coming in pointed up the fact that collections are coming in much better than previously. Befo re turning to New Business, the Chai r recognized Clm. Lowell, who stated he had some- thing to bring up ab:>ut the clearing project. He said that he had been asked about it the other day, and the man wanted to know when he is going to get his money. The Ci ty Manager stated tha t we are supposed to get a letter from Howard Harstad, as to how proceed with that pay-off. General discussion followS!, and Clm. Lowell said tnt he would like to see the man paid, and the n w e cou Id argue about the se extras, later, and the City Manager stated that we should get the letter from Mr. Harstad any day, and we would see what he had to say. Mayor stoa:ton stated that he was glad Clm. Lowell had brought this up, because he had been approached, also, and he hadn't known how to answer the man. After turning to the second item under New Business, Pm'""""ed Ordi nance 62!t1 - Amending and Reenactirg Ordinance No. 249 - the City Manager'stated that this was another of . thase Ordinances we had been GJ wait! ng for for quite awhile, and that \ol8 have it set- fo r eme rgenay plS8age, and he read the Ordi nan ce. After the readi ng 0 f the Ordi nan ce, Clm. Durant want ed to know why it had been set fo r emergency passage, and the City Manager stated that it was something we have been waiting for for quite sane time, and now we have it. Clm. Durant said that he felt the Ordinance wasn't worth much, in itself, and proceeded to ci te an example of a small claims case of his that had been brought before theCity Magistrate this past week, am of the City Magistrate not giving judgment in the case, and Clm. Durant asked how effective this new Ordinance would be in canparison with the old one. General concensus of the Council was that the Magistrate should be asked why she had not given ju:l.gmen t in the case, ani it was felt tha t Clm. Durant should get a refund of the fees he had paid in filing the case. At th is point, Clm. Knight said tha t if it was in order at this time, he would make the following ,,~ " ., ;) \, SEWARD, AIASl::! Regular Meeting - May 19, 1958 (Conti nued) motion: "I move th<< we euspend the rules for consideration, andposs1ble passage of Proposed Ordinance No. 287." Motion seconded by Clm. Lowell. All Clm. voted in the affirmatiTe, andmotion carried unanill~181y. The Chair next entertained a motion for passage of Ordinance No. 287, and Clm. Knight IOOVed, seconded by Clm. Durant, "I lIIO'te that we adopt Ordinance No. 287." With all Clm. voting in the affirmatin, motion carried unanimously. Clm. Knight waI$d to know if it would be in order for the City Manager to investigate tIe complaint mentioned, loderein the City lIlIDu: Magi strate did not enter judgment, and the Mayor felt that the City Manager could do this. The City Manager stated that any Court has to make entry of judgment on the weight of the evi- dence. 'I Item C under New Business -- Certificate of Assessor for 1957-58 Real & Personal Property Val ua ti ons -- was next on the Agenda. The Ci ty Manager stated tha t Chapt. 174 of the 1957 Session Laws requires the Assessor, after the Board of Equalization has equalized the tax roll, to check the roll all our and balance it all out, and when he finds the roll is completee. and balanced, acoordlng to the manner in which it was equal ized by tl'e Board, to certify the value of the real property assessed, and the value of the personal property assessed. The City Manager thtll read the c.rtificate of the Assessor, and stated tha t the Counci 1 may wan t to consider, this Certificate, because,as he understands Xi: the law, when the Council accepts the Certificate, finally, they also have to set the mill levy. Clm. Leirer asked if new valuation notices were to have been sent out, after the action at the last Board of Equalization Meeting, and the Board re-convened. The City Manager stated "no", that we were to equalize the roll on the basis of last year. Clm. Knight asked the City Manager on wha t rate is the proposed wdqet based on, and the City Manager re- plied that we have adhered to 16 mills on real arv:i 26 mills on personal. Mayor stockton wanted to know if the Council, at this time, felt thS: they were in a position to set themill levy. Clm. Leirer thought tba t the budget should be taken home and studied over a little bit before setting the mill levy. Mayor stockton asked about the City's finances, and the City Manager said that we were getting low, and we do have some wtstarv:iing taxes, aId we are goirWJ to have to get them in, or we may be in a bind by the middle of June. He stated that the earliest pOlSsible time the mill levy can be set, the sooner we can get the tax statements out and taxes corning in. General concensus was that the Council shwld have another meeting this week, Friday at 7:30 p.m. for consideration of the Assessor's Certificate, ,1958-59 Budgets, and setting of the mill 1 evy. The Chai r entertained a mot! on to ux.etable the Assessor's Certificate until the Friday night meeting, and Clm. Knight moved, second- ed by Clm. Leirer, '"I move that the Assessor's Certificate be tabled until the Council Meetinq Fri day nign t of th is week. ~ All Clm. vlDDli voted in theaffirmative, and motion carrie d unanimously. The Mayor stated that this motion would take care of the last two i tus on the AgEnda, as they were to go, naturally, together. Clm. Knight moved, seconded by elm. Leirer, "I lllO'le that we postpone consideration of ItEmS D and E under New Business. until the l5Pecial Meetin;J of Fridav night of this week." With all affirmatiTe votes, IIIOtion carried unanimousl y. ---- .. There being no further business, the Ireeting adjourned at 11:40 P.M. Approved: Attest: ~tUd:wMtuad/ aul ine (Mens - Acting Ci ty Cle rk fi:4tEh!~~, -SEWARD;-ALASKA-----------------------------------------Sp;;i;i}{;;t~i;-~-23;i958-- The special meeting of the City Council was called to order by Mayor Stockton at 7:35 P.M. Clm. Amend, Durant, Johnson, l.eirer and Lowell were present. elm. Knight was absent. City Manager Bordwell was also present. Mayor Stlockton stated that the purpose of this special meeting was the consideration of the 1955-59 School and General Fund Budgets; acceptance of the certification of the Assessor as to the 1957-58 Real and Personal Property Valuations and the setting of the 1957-58 general property tax mill levy. He also stated that the General Fund Budget had been presented to the Council at the regular meeting on May 19 and that the Council members had had several days in which to study the proposed General .~./ I ~-'" ~t) GJ ~.4' <, < (:.~ I I <) !'" 1 .'.... ,.."" t..; \:.1 SEv-iARD, ALASKA Special Meeting - May 23,195B (Continued) Fund Budget. Pointing out that in the past it had been normal procedure for the Council to go through the Budget account by account prior to actual adoption in order that a h x enditure account could be thoroughly discussed and the actual amount to be ip~ro~e8 adjUsted according to the conclusions of the Council. Mayor stockton said that if there were no objections to this procedure then the Council would proceed to go through the Budget page by pa~e asking such questions and seeking such explanations from the City Manager as l'o'lld tend to Clarify all questions with respect to the Budget. The City Manager then r@~d a short Budget message explaining in some detail the Revenue and Expenditure Ext1wDtes in the proposed budget which as presented, prior to consideration, showed a potential estimated bUdget deficit of $9,273.99. The City Manager explained page 2 of the Budget which showed the source of Estimated Revenues in some detail. The various items of Revenue on page? were discussed and without any alterations thereto the Council passed to the consideration of the Police Department Expenditure account on page 3. The various expenditure items were reviewed without alterations. elm. Lowell discussed t~e 24 hr. communication for the Police Department as well as the Fire Department and expressed the feeling that some money should be provided in the Police Department Budget to cushion against the expense of providing such communi- cation from the time that the telephone system becomes automatic and there will no lonp,er be any communication service from the switchboard operators. Considerable discussion ensued with respect to the communications problem but no conclusions were reached. The Council then took under consideration the Fire Department Expenditure Budget on page 4. The various expenditure items were reviewed without particular comment except with respect to hydrant rental which was felt to be much too high. Turning to page 5'the councilmen considered the proposed budget expenditures for the Street Department. The only unusual expenditure item noted was account #402.05 in the amount of $20,000 which the City Manager explained was to provide for rubber tired tnow loading equipment which would bf' required primarily for use on Third Avenue after paving. The Council then turned to the estimated expenditures for the Office of City Clerk as shown on page 7 of the Budget document. The City Manager pointed out that the Municipal Court expenses had been pulled out of the City Clerk's account and a municipal Court Account had been established and that tnf' total expenditure shown ~or the two accounts on page 7 was substantially the same as in the prior year. After review the Council then turned to page 9 and the budget for Taxation, Engineer- ing and Inspection. The City Manager pointed out that the only unusual items in this account were $3000.00 to provide re-evaluation of all structures in the city by Mr. Turf and an'additi6nal item of $5000.00 to provide for paving plan preparation, sewers and possible remonumentation which was derived from an estimate of Mr. Tryck, engipeer with Rutledge, Johnson and Tryck. The City Council then turned to the consideration of the City Hall expenditure account on page 10. The only unusual item was the appropriation of $2500.00 to cover the cost of consolidating offices and necessary structural work in connection therewith. The Council then turned to expenditure account for Accounting on page 11 of the budget document. The City Manager explained that this account had been created to provide for the expenditures necessary in launching the accounting and office consolidation and that the cost of the accounting when they become known would be spread to the various entities. After reviewing the account the Council then turned to the expenditure account for tl1e General City Administration on page 12. The expenditures were reviewed at some length after which the council turned to page 14 showing the salary spread for various employees for the period covered by the budget document. Having reviewed the salary schedule tl1e Council then proceeded to a consideration of the expendi- tures shown in the applicable improvement fund on page 16. Having reviewed the Capita] Improvement Fund the Council then turned to the consideration of the Marine \vays Fund. There being no questions on the Marine Ways Fund the council passed to the consideration of the Education, Public Health and Sanitation Fund on page 18. A review of the fund as proposed showed a failure to provide $850.00 for Public Health ~mrse Office and other expenses. This amount was added in and the coundil turned to the consideration of the Bonded Debt Service requirement for the City for the fiscal year shown on page 19 of the budget. The Bonded Debt Service requirements being fixed it was noted that except for the accuracy of the figures no detail review was actually 'necessary. The Mayor noted that the Council had now progressed page by page through the entire budget document and invited comment from the councilmen with respect to a possible ,') ;.... ';":: D ,) "" SEWARD, AlASKA Sp~cial Meeting - May 23, 1958 (Continued) amendment or rev~s~on to any of the proposed expenditure accounts. Clm". Durant questioned an item of the Police Department budget and after general discussion was satisfied with no change. The Council's attention was drawn to the street Dept. account by Clm. Durant who questioned as excessive the amount of money for Materials, Supplies, Maintenance - Equipment. However it was determined that this amount could not be effectively reduced. The Council did note that the proposed appropriation of $20,000 which the City Manager explained as being the estimated cost, less trade-in of the acquisition of rubber tired snow removal equipment. Considerable discuss- ion centered about this item and it was concluded that it was reasonable to expect thAt such equipment might be available as ~overnment surplus through the Alaska Surplus Property Service and with Council concurrence the proposed $20,000 appropri- ation was reduced by $10,000. ---, In response to the Mayor's inquiry for any other particular account any Clmn. would like to review Clm. Johnson requested that the council turn to Civic Center account 'on page 10. The particular item being $1000.00 for the operation of the Civic Center. In view of the fact that a good deal of the activity previously centered in the Civic Center would he shifted to the Armory Gymnasium the Council concurred that the $1000. item could be reduced by $600.00. A general discussion of the problems associated with toe operating of the Civic Center followed and it was the consensus that the Civic Center should be lockp.d up and made available only to civic organizations and special functions with a fee of $50.00 per night for local civic organizations and $100.00 for commercial enterprises. At the request of Clm. Durant the council turned to the consideration of the General City Administration Account and specifically, Sub-account #901.03 in the amount of $2900.00 for Small Boat Harbor Material, Supplies and Maintenance. General discuss- ion found the Council in concurrence that the item should remain as proposed in view of the'dire needs for additional facilities at the Small Boat Harbor. In the same account,Sub-account #903.01 for Insurance in the estimated amount of $15,000.00 was discussed and left unchanged, however it 1-1aS the consensus of the Council that the Insurance companies be invited to submit bids to provide blanket fire insurance coverage at an average rate. I The Council proceeded to a general overall discussion of improvement of the econo- mic operation. The Council concurred that the budget expenditures had been reduced as far as possible whereupon the Mayor stated that if the council was ready to act upon'the budget, the chair would entertain a motion to either adopt or reject the budget with the corrections noted. Clm. Johnson made a motion, "I move that we adopt the 1958-59 proposed bud~et as amended also usin~ everY possible economy for t.hp cominlZ :vear." The motion was seconded by CJm. Leirer. . Clm. Amend, Durant, Johnson, Leirer and Lowell voted for the motion. Motion carried. By this action the City Council approved the 1958-59 Budget based on total estimated Revenue of ~216,061.51 and Expenditures o.f $214,735.55 with a potential surplus for the fiscal period of $1,325.96. . The Mayor observed that the hour was getting late and that the next item on the agenda being that of the 1958-59 School Budget might well be placed on the bottom of the agenda in order to consider the other two items on the agenda following which the council could determine whether or not there would be time to consider the SchoOl Budget or whether they would wish to postpone consideration to a special meeting for the purpose. With the concurrence of the Council the School System Budget was moved to the bottom f the agenda and the matter of the acceptance of the certificate of the assessor ~or the 1957-58 Real and Personal Property Valuations was taken up for consideration. The City Manager re~d the certificate by Gene Snyder, the Assessor, wherein he ~ certified that the assessed valuations of the Real Property in the City of Seward to be $5,918,496.00 and the Personal Property to be $2,230,093.33, that the total assessed valuations of all Real and Personal Property situated within the 'corporate l~ts of the City of Seward as of January 1, 1958 was $8,148,589.33. There being no questions with "respect to the Assessor's certificate the Mayor stated he would entertain a motion to accept or reject the certificate. Clm. Durant moved, seconded by Clm. Leirer that "I move that this Councilaccept the..certificate of the Assessor. sbowing: the assessed valuations of Real_lm.(LPe~lioll_?L.mperty of 195'l".sa 'rRY Roll." Glmn. Amend, Durant, ~Tohnson, Leirer and Lowell voted yes. Motion carried. Mayor stockton then said that the next item on the agenda wae the setting of the 1957-58 millage rate for the general property tax levy, pointing out that in the previous I '-1 ~.~ (..; "'~ '-, ~~ ;::l,J I I "r<) ,-) 0) ~,) SEWARD, ALASKA Special Meeting - May 23, 1958 (Continued ), year the millage rate had been 16 mills for real property and 26 mills for personal property. The motion was made by Clm. Leirer, seconded by Clm. Johnson, that "r make a motion that we set the mil1a~rat~_.~f t~es_at_~6 mills_f9r .Real. ~!l(L26_mills for Personal Property for the 1957-5S tax year." Clmn. Amend, Durant, Johnson, Leirer and Lowell voted in the affirmative. Motion carried. Following passage of the motion the Mayor stated that the last item on the agenda was the consideration of the 1958-59 School System Budget. The City Manager distri- buted a limited number of copies of the proposed School Budget requiring a total contribution from the City of $110,461.75, less an estimated allowance from the Territorial Offices of $13,500.00 tuition for out of town students, thus effectively requiring a contribution of approximately $96,961.75. The Budget was discussed at some length and it was determined that consideration of the budget should be post- poned to the re~lar Council meeting of June 2, 1958. The agenda of the special meeting having be~n completed the meeting was adjourned at 12:05 A.M. Approved: /Z~/Zto/f;!~ Attest:' ,/ ! / :1...:... ~... ( l...,. , '..t' ,.( Acting City Clerk ------------ --------- --------_.....-----_..~-------------------------------------~--------- SEWARD. AlAS!. Regular Neeti~. Jane 2. 1958 Th. requl.r ...UIl'iJ of tlw City Couaoll "a. Alled to order by Mayor stockton at 8:05 PM. Cl.. ADaend. Durant. Johnson. Leirer and Lowell "ere pr..ent. ' Cia. Iniqht aba.nt. City Mena~r Bordwell also pr....t. Th. IIinutes of the regular Il8eUnq of May 19th ".r. read and approYed a. read. Under People Pr.s.nt the Mayor noted the pl'e.enGe of a number of repr...ntath.s of the Wo_n's Dhidon of Christian Benio. of the Methodi.t Oluroh and called .pon Mr. S.eley Hall to uphill the matter whioh hh Ip'oup desired to han the Colmoll oon.ider. Mr. Hall .pok. bri.fly on the illlainent oloahq of the Seward Sanitoria and the n.c- e.sity for re<mJan1sill'iJ the adllia1atraUon of local WDCB proj eot. und.r 0.. adIIini- .tratb. head ud one onrall Board of Directors and nJ:a1tted. draft of proposed By-La"s proyidill'iJ for consolidated operation. Mr. Hall Aid that the By-La"s prodd.d for ratification by both the City CouacH ud the WDCB. '!'hue after con.id.rabl. dbcusa10n it "as mewed by Clm. Low.ll llJ\d ..conded by Cla. Leir.r. -I lICWe that _ table the -lawe of the Seward Methodist Med~ca~ ..n~ ~1!catJon _gent.r_and~.ll..I . 0 oonsid.r the ated ratificatioll - VotiJlq for the IIQUon .. Cla. -'-nd. Durant, Johnson. Le1rer and Lowell. All .ffirathe. aotion carried. 'Tllrnill'iJ to old buin..s the Couaoil oonsidered propo.ed Ordinano. 1284. street lapro"....nt District 10. 2. The City Manaqer pointed out that the propos.d Ordinance ".. ill the ._ fOB a. preYiously r.ad with the .xoeption that the desoription of the "ort of illproye_nt to be performed had been .et forth in qre.ter detail .. Aqq.ated by the City Attorney and 1IUl19..ted that the prOp08ed Ordinanoe be read by title and that 01\1,. the chanqed portion of the d..oription be read prior to pIll5..qe "h8r.upon it was lIlOyed by Cia. ADlend. ..oonded by ClDt. Lowell that -I mewe that by r..dinG the title of Ordinano. 284 and. the new d..oript~_on of the wort to ~_~rfoJ'1lled. that we oouider this the final readinq of Ordinance 284.- Votinq for the mtion. Cla. AlDand. Durant. Leb.r ud Low.ll. --"lijiIiiit the mtlOl\. Cla. Johnson. Motion carried. Beinq iutruc:ted by the Mayor the City Mallager r.ad the t1 tle of OrdiJl4noe 284 toc:Jether with the newly detailed description of the wort to be perforMd .. set forth in the OrdiJl4noe. Followill'iJ the readill'iJ of Ordinance 284. it "", lIOYed by Cla. Lowell. ..conded by Cl.. Lelrer that -I lICWe that we accept ordiJl4nce 284 and that it be pa..ed and aR>rOYed in it. present fora.- VoUJlq for the motion. Cla. -'-nd. Durant. Leir.r and Lowell. __"n.t tll. iiiOflon. Cl.. Johnsca. MoUon oarri.d. 0' , I! 0-' ~: SEWARD, ALBA Reqular HMtilll1 June 2, 1958 (Continued) The Council then turned to the next it.. on the aqenda beiNlJ the con.ideration of the 1958-59 School By.tea Badget. There wa. con.icarable diane.ion aenterilllJ pl'incdpe.U,. arouad the point of ..U_ted .chool popu.laUon al\d the .thod of detewnilllJ the Territorial contribution for the hition for non Cit,. at1ldenta, followiDljJ which it was lI01'eel-by Cla. I.owell, .econded by Cl... AJaend that "J -.0_ w. aDDrO'f'e the 1958-59 !lIMoI'd Bchool BY.tea Bll<bet .. pr..ented with till City'. .Ilan not to exc..d the fl'. ft. 196.961.75.. VotiDq for the aotion, Cl.. ~nd, Duraat, Jolm.on. Leirer aad Lowell. All affiDlathe. aotion carried. Th. Council th.n turned to consideration of the bid offer of Mr. Ray J... to G'llt off .-.. that portion of the Gllthrie reaidln08 at Third AYe, .ad Monroe at. which encroached on to the Third Aye. Right~.W.y alld who.. reao't'al was required by the B.P.Rl prlor to award of our '!'hlrd A".. paYbO omh.ct. The Clty Muager nad the offer of Kr. J... to perfol'lll the wort for the flat fiqur. of 1810.00 with all alternate offer in the int.r..t of the City to perfora the wort on . coat plus 101. ba.h, all co.ta not to exceed $810.00. After colUllderabl. di.cussion it w.. .o.-ed by Cla. Lowell. ..collded by Clm. John.OIl that.. 1110\'. we aCJCe t Ray J.... off.r for the "ort on tile Gllthri. ao.. on . coat plus 101. ba.h bIlt at a . 008 no 0 .xc .00 aeaordina to hie off.r.. VotiDljJ for the aotlon Cla. ~nd. DIlrant. John_n anct Low.ll. VotlDq ag1net the aotion Cla. Leinr. Motion carried. 'l h. Counoil then tuned to ... bl.b.... 'l'be f1ht it_ bellllJ a dbou..lon of the 21. diecOllat for prepa".t ill full of the 1957-58 qene-ral property tax prior to July 15. 1958. After ollly . brief di.cu.sion it deY.loped that the dboout had been a 10Dq _at.bU.hed pr.oUce. It w.. lIlond by ClIIl. Leirer and .econded by Clm. Lowell that - .t we extend a 2"1. di.count for prepe.yme.t in fall of the lG!\7_SA ~n.r.l pr~rty tax Drior to 1111' 1~ 191)8. 0 Dq or eon. 1.. JlJIend, Duraat. John.on. L.1rer aid LCMtll. All affil'llllth'., aot10a c.rried. 'lbe C01lnctl then turned to the oon.icler.tioR of the reque.t of Hal .nd Claire GUfU.R for. downward re"islon of their 1957-58 pereonal property ........nt on the basis of error 11\ th.ir return which .hCllred a total of 114.116.00 inerte.d of 110.156.00. Th. City Hanaqer .xplained tha t he h.d in.....tiqat.d the o1roWll8t.nce. nrrOUlld1nq the 9UfU.. return and felt th.t the reque.t was justified. After ~ di.n..loa lt wa. ...lIKi b1 Cla. Leber a.d _conded by ClIIl. !.owll tllat -1 aoYe that il tax ....luatio. for Hal and Claire GUfUen be adju.ted. and eaualiaed at 110.756.00.. VothlJ or e oa, n. ran, a.m, Leber .1Id LoIrell. All affil'llllthe. .otto. carried. 'lhere being DO further bI181ne.. to c~ before the Counoil the .eUIllJ adj ourned at 11:20 PM. ApprO'f'ed: Q~ Q ~si. Perry R. stockton. Jr., ).ryor Att..t: Ci ty Clert J u .j .... \'-.L.J ./'-.J....{....../~ .... I . - . -.------------------------.-..-----.-------------------.------------.----.-.-------- - SEWARD, AIA~ Speoial lfMtllllJ, J... 9. 1958 'file .pecial .etiDq of the City Counoll wa. called to order at .,10 PH by AotilllJ ii Mayor Arth1lr J:ai;ht pre.idilllJ. ill the ...nee of Hayor Stockton by concurrence of the CoucH. Pre..nt wen Cla,. JMraat. Johason, ta19h~. Lelrer alld Lowll. Abeeat were Cla. JlJIeIld aDd .yor stockton. City lfaMver Bordwell ..... .1.0 pr...nt. Actlaq HayoJ' ~iqht ,atated that the pl1I'potle of. the .peolal ..tinq w.. to cClll.i~r the propoeed by-law. of the Seward M.thodiat Hediaal aDd Eduaat10aal Center ~hi ch had been 'IIIld.r study b1 the ColI.oil alnee the l..t regW..r ._ting. '!be Actinq Mayor aoted the pr....c. of ...men of the ~rd of Manaqera of the ~nt.r h.a.ded b1 1Ir. Seeley Hall. Pr..1d~Dt. , . '!'be proposed by-law. ".n jointly r....iewed by the Council aad the Board of Maqqer. and. "ar1Oll. point. requiring cl.r1fiaation were noted. It wa. the cm_nau. of the Oi'OINANC& 10. 117 11 AI ORDDlAlICE AM.DlDl KG AID REENACTING ORDl!1~C& 10. 249 INCi!EABIIG THX JURI8DlCTIOJt OF THE MtlHICIPAL MAGIB1:iATS OF mE CITY OF SEWAlD, ALASA,AND iNABLlRQ TlIE lGlICIPAL MlGIB.CiAT.& TO 'fR'!CIVIL AC'fIORS ARIBUlG OK CON'l'RAO'1' IS AtI>U1I'ro NOT III BXCEliS OF TlftaE lMlORED ($$00) OOLl.AllS. SEC'l'ION 1. Mulc;iPvtl ~htX1h to hln Cbil Jwi.cU~~. Ca.> The Mwtloi pal Maqutrateof t ba City of Sevard. _11 hln'. j1l1'1ltdiOt1OR to try obll action. UilliftllJ 01\ oontnat wre the lUIICN1\t In'lObed h not: 1ft exce.. of Thre. ~cl (1300.0t1) Dollar8. fte DId_ of proGeedilllJ and th. rules of ..1chnoe are the .._ .. any Ute acrt10n or proOHdlIlQ" 1n . .out of reeord 1n tJI.e Teni tory of Aueo, --.t.. shall othuwlae be pl'V'Flde1d in the .....dw. GOcM. SWl'i0ll J. Chil ~. (a) The docket of the MQniaLpal Cout for obU aothn 1. . book iR which the lll&91l1trate ..t _ter. 1. '!'M title of eYerr ...tie or pro." ng eo....-d, wi t1l the ft... of the I*rti.. theretO' .ad the t1_ of the ~CIttllIet th.reof. ~ . 2. The dab of _ktllliJ 0,1' tUtrq..y p1eadillli,; eftd"Deft the .... 1e ._ orallY, .. pldn .tat_lll8nt of tb,e .vbeta... th....o! end the .,.,r1fioat1 on th. reto __ o,~. h requir.. ed. a. An or.1' allCMinv II plOd.loul r~,..~ the date of iaiRlaq alldntturai., t_ ...ou or othu proce... ~ Ii .. 'l'he ti.. when the putt.. or either of th.., &~, OJ' their hllure to do 80. 5. BY...,. JX1l~t of . trial o.r PI'O....ZlfI., aad upIIIl whQee appl1oatJ.OII, and to Gat UM. 6. A j~t of th. Goult and whell 01"'... 7. The faet of ... appeel baYiaq bHa ..... and aUolllll4, uca the date thu-.o'. with the a..raaclwl of the udel'bkbg .. 1 .. thereot. aJui tbl jUBUflclltUcm of th- lNreUe. therebl. 8. lliltlaf..oticm of the judpaeat or .., pert theeof. 9. All ethe,. _tt.... .1e1\ 1ft the oplltloll of the Maqi.trate ..,. be _teriot. SIC'l'I01I 3. C....III rr' o( ~~oa. ~~ F.,.. ea) 10 to.1'llU J>1eac1lnp 01\ tM Jlut of tIli:Mr plalaUII or .feltdut Mall be J'<<iUh<l in b -.nlO1.JI6l _Uft, bltt- belon ..,. pr..... .11 b. i.....a 11\ ..y .oUon the pl.i.aUff .~11 IU. 1f1th the IhIalotpal lfIIqi .u.te &ndf~...lt of hblM1f or .. pftpelty ~. PenCDII atatiDO'the .oot of 1aclebt.....1I or ~. .pon "UGh ~. aoti Oft b to.aMel, Ue d.fe.daIlt, ..y before the tnal b __.... IUe tl\e 1..tr_t, _OOOtutt or atd_at: .'hi. set.oft, or coutU ol.ia ...U.. upon. eb) A ._1 j aa. ._11 be 18ftecl aid "'~ed by tile MuUalpel Maqtat_te. Ul:l.... ~1re the chlfeadant to 4IPPN1' bet._ ft. MacJhthte -.t the tt. Ull ,1.- aued therela aot 1... than 11.. e I) .or lIOI'. the. t_ (10) .,. fr_ tlle elat_ the __a. b 1..... to ......l' the olaS.. of the pai.tUf or juota l1Lt In ".at thereof or .....1' the clatal of the pl.bUff. (b th. ."Dt tha t the .,.dot ,.U. to .,....1' .. j~t lor vat of W. "pJ'>>arbft .y b. talc. eqd..t 1\1..) (0) A .7<111.8 Qall be 1..'" ad. .... bt' the I*laiolpd Ma91.trate, ud .,. b. in the Ie ll_hq loa 1 IN 'l'HS lI111CIPAL OOUH't ft)R 'JH I en,. Of SBWARD miO .J1JDICIAL nIvtstOI TDRl1t>ar 0' A1.ABrA Pial "tiff ..... Del.dull BuIDoa. The City of SWaId, Ala.., to U. 'tltthb I_d. Del..t, .....tt... - t - " .';" ;1 i~ You .r.hereby dmot" to IIpJlUI''' ....... the witbla ud for~t'lll claim at the C01U\cU ROOIII of the City Hall in __I'd, Ala.., Oft the day of . . l~-, at theholU' of o'elOGk 1ft the aooa 1!4 .at4 <141, ead t(t ban w1th Yd, th~ and there, all Dook.a, pepllln, , _4 wi tn..... MM" by you to elltabl.1ah your de,.... to ..1d el.i.. ADd you are f~r ..tUted tha't in 0". YOll llio not 110 appear, j~t w111 PII 01"" a.eh.t you. fel'the IUIGUIltof .dd o1ala AS 18 at.hd 11\ ..id. afflt1aY1t. Dated th 18 day of . . 19 '1, Mw\icd:peI ..,i.bate I~ SiC'fIOI.. S.fliot Bento. of tile .-a. .hall M _de a. follG"': Piret, by cie1- i....ri.a;r a copy tit.r.f to the .f__t, or. s.Golld. by 1..nAg' . eopy of the _... .t: t. ._Ill pl... of .bode of the defeelut, or 110_ "1'__ of the taaily ..be.... the ... of lIS ""1"; and if the defudant .al1 ...fuM to hear the ..-.0.... read to hi.., Of to r..e1.... . CIOPY theno" ft. rahAl .hell be nfth1ent ...."1..,. of the ......., 01' 11 tbe def._at "- << CJOI'JIOret.t_, then .."1_ ., b. IIIede on thI ))I'..1_t, "lmItUY, or . loed _a-t: thero'. Jerri_ _y b. .de by the CM.., of Politlle 01' by .1\'1 poli.. ofU..r of t.... 01ty of Sward, or by uy <fbi.t.re..... ctth_ Qf the UJdhd \ .1 stat.. OTe' the 6V8 of 21 yeat. who i. eOJlPtt_~ to 1:1. .. wi tM.. to the .otto., other thatl the plaintiff,. aad ...80 .. the retu.rn .hall be bJ' a"WaTit at the pthOn lIliIt4u.J the ..:rrtoe. The aff1davit of the panclI\ _11l1l the ..%"tiee .ball b8 udo..... theftot\. fhe 8\11IIIOO. -..t be ..rved at h..t fiTe (5) ..,. .fore the t1_ th...eia l'~ed for the lIlef.claat to eppear. SIO'fIOII. ~q~J ~~'J ~,~ (a) At the *1.. .1' pla" ..t for II heeriog the Ma91.tl'llt. ~l prooeed to try the _tter With 01lt a jvy. 'l'ltllti_JlY tha11 be taUI\ 1n the 0.... and the atter to be datenaj.ned by' the Meq1d""., }mt 6U teat!..,. ...t be u.odet' oath and nbj.ot to cl'O......inaUon of the ....I'h pany. At theCDllClllla1an of the heaxing, or withla _ r..aonal'i.e ti_ tt.reafter the Nqhtrate ...t eater j-CJIIIIIlt In the ..tt.r. - ! - .1 (b) II jld.....t in the QOut of the _J.C1ipU l4atIl at rate Ihall !:Ie .to:rClllld. in the ... _Nter pav1'tded, hcwy.r, by I_hlly 811.. fo,......t of j~t. 11l the oovt .f ..... J'\lltUae of the Peaoe_ Ex. ..Un. .hall ba .dclre...d to the ClUef Ill. Po11oe 01' any peU... of.. f1C4l1' .f the 01ty tuld the IM_ar of efoJ'O...t tIl..:reof .e well aa uy ather p:nt"'ll9a tll....of a.'ll b. the .....~ $A the Court of the I"aU" 01 the Pea". (0) ApJleah _y b. tuea Ira a ';i~tn&\.1'ed lwrebder t. .. the United state. Diat:rlet Co~t for the .....t .1. eontr.....le. 1a aft.. ot Fllty n.UU8 (no.OO), ebd U. ... _....... appe"'. .... I'lGll Uk_ fft$ the J....ta of .. _.",0,1 .. J.Uoe of the 1'... 1. oivil aotlGft8. f I~ SiC'lIOtf I. ~.:tU\d FW" UPIft t.be eo__a_t of all "liaR the fU11vl fee of ..1.... Boilus hlS.OO) _11 b. ]!ldd to the MuJ...pet Cla:rt.. llhea aeniOlt of "'l'~" or othu prooe.. h ... by the Olli.t of 1'014. 01' by any ol!tel' ~",!ii ottl..l' of the City of l!lwud, __ ..m.. h. .f th:r.. dell.... CIS.OO) .Wl tHe J)a1d 1h .d...... to the Muialpal r.u.rt hr ..em eeni... X. the ...ttll. llot1oa 18 Ut1oat.ct a Tea :Dol.1&1' (310.00) MUiao h. .ball a:. paid h act.anoe to th. ltm101pal Cl.n: prtOl' to heatillQ. 'ft!.e f.. to " ctuU'vecl for tM al. 01 property .. .1I8fttion lfhell b. 1\ 01 the ~ of th"1 P'Q'Gbue prioe of ..!d. Pl'OJM!t1i:y aad ..14 ,.. tCllf..... wi til .y a.ni.. f.. .e to th. C11ty ahall b. "ated f'tOll tM ......... 01 til. ..Ie betwe ..id pro... 51''11 "CNr1ted with th .1e:rk tg,~ 4lI1iTe1'7 <m .. J......at. The l'luJIiei.l M&t.1idrate aitttlllJ if! ohU 0.... u:teiaatter _fNtht in add oourt ..y 1_ hh dhOl'.Uon .U. aacl tax .. ..n of the .ut. I' of Rob G..ea 11\ luel' of th.. pI'...U1J1Q' pUty or peni.. th....to .. aqa1a.t tlae etlhu pan,. orpart1.. thehlto ad IIIl dtoney.. f.. 1n the UOWlt of $11.00. prmde4. ~.,.... tM.t ......I'Y _at. and di... blU'...... "U 1A.U ..... be dlCJntl .. P"ftil1rtq JlUty. (hftpo......t. Pro1'iM4, hOWift'er. th.t vbea . _".. t. at i... .. . .. J I L Upen . q'IMl.t1 01\ of tact. the ~..l'''~ate..y _poll ntUoilmt . "1":, ..! :~' ~"" .a_e bet., .. Oiftl upon the .Ppl1t1i\i..'i~of;~""1' party" JlUtJ*'e tn..1 . ,:.,'- v f.,.~" . of the ..tter for.. perlod bo. .... t.tii~~, DO :"~pOMIIlQt .,. be 111 ..... of alat)' (60) ..,.... t.. .'.l"~f fil1'ftV.) , . . An .....:aoy 1. heX'Uy deQle..." ...i'; and 1a the pabUc bterut tlle n h. QOMra1Q th >........._iBCle.. are hereby ... })laded aDd this Ord1nDe. shall ~. .1w.,~ 1-.d.1ate1y I1pOft it. pe..aqe tad ~pn....l. F......M 4pprlW.a th1_ ~ ,to" ~y . 1151. 'J'"", . ,~_l1h ;.>-) ,,~.~;;fAJ;; (",,') /~)/~_ (~) 0 it, '. /. -(c, 1.',/" I' -" ...-" .,.. ,.. 01 ty of s-.rd, AlUM Am_. ~V~fl'Jv' 01 ty Clerk t/ t ,. 1 (:/-~I ; ,,' .. I .. -.. ~' . ~.':' t I 355 .- S&lARD, AlABn Special .etinq, June 9, 1958 (Continued) Council tbat dnce the,e were ~ IIUbstantial nUlber of correctio... required that. no actioR to r.tify the br-law. at this ..UIlI;J coald bt uftdertat"en. 'With the COil- currence of the COURoil, the Acti... Mayor in.tructed the City Moeqer to refer the br-la.. to the City Attorney toqether with a lht of correctiolUl de.ir.d by the City and that the City Attorny contact and .ork .ith the Board'. attomey, Mr. John Connolly in the re-c:lrafti... of the br-l... ea, aece...ry to r.flect Couoll wi.he.. Board Pr..ident, Mr. Seeley Hall, indicated U'CJency that the _tter be resobed a. 8001l as po..ible prior to July 1. 1958,. The uvency ... included in the iutructiollll to ~he City ManaCJer. '1'here beinq 110 further bu.in.... the ...tinq adjOurned at' 9:43 PM. ~r....e<l: ~~~ ~{/,f;/# ~o nq yor. rt'!1b -CJ . M ':t,,,", '. . ,..., -.... < i::.J Atte.t: ,'. I ...-- , r , /" Ci ty Cl.rk SEW'IJ\iiD.. AL.A.SKA ...-.--.--..-.------..----.------.---.---.-.------.--.------.---.-.-.-.------.--------- r' I Lr ::,~-1k f"..L'",_ Ragular Meeting. .Tune 17. 1958 Acting Mayor Knight openedi the. meeting at !h06 P.JIl. uuaeg that this was a poStponed regular meeting since there had not befUl a quorum IXesent on JUne 16th. Present were elm. Amend. Durant. .Tohnson.. Knight, Leirer and LowelL Absent Mayor Stockton. Present a180 wall:'. eity MaDager Bordwel]'. '!he reading Qf minutes of preTicus meetings wall JIICl8tpcned since they had not been tran- scribed due to laek of stenographic a8sistance. Under ~ople present the Acting Mayor noted Mr. R-ichard .T.. 'fUN, the independent as".o1- engaged in a Taluation CJf all structures in the City for U8eeSll8nt purposes. Mr. '!Uff spoke brietly. describing his work. and praised the citiuns of Seward for the coaperaticm extended h1Jl1;, by tham. Mr. 'luff also expressed satisfaction with the. manur in which Mi. Gene Snydl,r, the City's Municipal Assessor.. was grasping the funda- mentals of the work in progress. Mr. Headrick raported. on the :Q.OBition of the Seward Electric System Bond: Redemption Funds and that the situation was slllllewha1t bett.. than had" been supposed. An unrecorded _it_ of $11,0(10.00 in '1957 Dond redemption deposit haci! been discovered and that a numbsr of checks had been drawn on tha Electric General Fund which were entered on the books of original entry but neTer deliTered to the payee8. Th~ effect of these findings, stated Mr. Headrick was first that we would not require so much money as we thought for ,bond intereet payme.nts and second we had more cash on hand than shGlWn on the- books. Under old buainess the City Manager 'reported on thela~eat cost estimates for paTing, curbs,gut1ters, sidewalks and drainage in Street ImproTement nistrict No.. 2. A general discussion of these costs followed and it was the consensus of the Council that the C08ts were so high as to preelude attempting to do any more. than a mintmum paving job at this time. Whereupon it was mOTed by C:lm. Leirer.. 'seconded by elm. Lowell "~ 101., confine the, Imnrovement Di.1trict No.2 work to pavinll. curbs and wtter. and minimum s1tPrm draina~ sys1lsm and that the City Manaar be 'directed to. ha". the. prelimina17 plAns drawn and aS88samant spread prepared by Rutledlle. .Tmhnson and T~~k_" elm. Amend. Ji)Urant, Knight, Leirer and Iowdl Toted yes. Clm. .Tehnaon, ne;. Motion carried. , - UDder old business. It was determined tha1t the City should have Mr.. Hecnnan Sontag ap];lX'aise the damage caused by the' "Dragon. at the Small Boat Harbor. New Business. '!he Kenai CooperatiTe's request tor a reduction in their personal property assessment of $25,000.00 with respect to their inventory as more accurately stated as to the findings of their physical-inventory at year8 end. After considerable discusaion there de"eloped a conclusion that Kenai Coop. inventory a8 reflected in thei~. tax return had been inflatSd beyond actual values.. whereupon it was moved by Clm.. L.owdlL.. seconded by Clm. Amend, '] mOTe that the Kenai CoIl'P' A_ i b.m nf' p"''''p..-ty t SEWARD, ALASKA Regular Meeting. June 17, 1958 (Ccmtinued) on theilr' current ro ert tax return bill reduced to the qal "''lIP'"'' nf' ~_OClO.OO.- elm. Amend ,Durant , Jchnson.. Knight, Leirer aM 10' voted yes. Motion carried. The subject of the old pelice car was discussed and it appea~d that arrangements had been made' to sell this 1951 Ford to the Police Benefit Fund sometime ago and thata baiance of $125.00 remaine~ to be paid. It appeared from the discussion that there wa~ no record of this transactien yet that it was desirable that, we dispose of the old police car, whereupon it was moved by elm. I.eirer, seconded by elm. Durant, ... .~at Will immediately sell the old Police car to the Police Benef~t Fund for $a2~.OQ cash." elm. Amend,. ~rant.. J<llhnson, Knight, :n.eirer and Lowell voted yes. Motion earried. ']/he regular mcmthly bills were presented; together with the. bills of Mr. Ray James and Mr. H. Sentag for separate projects and considered. Whereupon it was moved by Clm. !ewell. seconded by Clm. Amend that "'the bilb as nl"esented for uart a>f A'oril and all of May, plus the speCial bills of Mr. Ray James and Mr. H. Scmtal1: be all~roTed {lxupt from the.: regular bills, that Q.f the Sevardi Vater System.- Clm. Amend, Durant, Knight. :n.eirer and: 1.010'&:11 voted yes. Clm. Jchnson abstained from voting by concur- rence of the COuncil. Motion carried. There: being no further business. mee~ing adijourned at 11::12 PM.. Approved: Ac Attest: City Clerk . - - - - - - - - - - - - - - SEWAFlD, ALASKA ~gular Meeting, July 7. 1958 ']/h., regular meeting of, the.: City Council wae called to order by the acting Mayor ' Durant.. ap:;ointerl. by concurnnce of the C"OlUlcil, at 8 :40 m. Clm. Amend.. Jchnson. Lair.. and l.c:ntell were present. City Manager Bordwe:ll was also p're8ent. Clm. ltnight and Mayor Sto~kton were sbsent. There were na> minutes read.. ']/he City Manager explained that with the: absence of a ragular eowlc:il SlI:Cretary the minutu were s1till behind. Mrs. Fish startled w:ork in that capacity aa of this da1te and the minutes willi all be presented 'at the next reg- ular Coune:il meeting. , ~s. Darling was recognized by the Chair and 8skadl tor her comments at thi'8 tiDle. She inquired about the estimate that w:as necessary for the street ga ving of 4th ATe. City Manager reported thatMr. Tryck 01 RUtledge. .Tchnson andTryck had promised to have the .int:oI'lllB.tion for th., City on the 4th and 5th Ava:. PaYing Project and abo on the Sewer projee;t for alleys. bet_en 1st and! 2nd and between 2nd and 3rd avenues for thee Ceuncil Meeting tonight. HoweTer, with the heliday and etc. they failed to hawe this estimate res.dy. Mr. Tryck promised to haye it ready for us by the. end of this week. Acting Mayor lllUrant askad at this time when the contractor "Would start on the 'mlird Ave. Paving Project. City Managft' reported that the BPR Engineering . cr~s wer~ now staking Third Ave. and the contractor has stated that he intends to start blacktopping operatimui in August of this year which would indicate that the earthwork eouid start by mid-Ju~. Mrs. Melvin Dee:1i: was then recognized by the Chair. She aa-ked about what action had bean taken on putting in new sewers in the allay between 2nd and 1st awenues from Adams Street to the outlet. She stated that this was the only p~rt of the city that rstill had, the &ld wooden sewers and that they were in tarribla shape and something i should be. done a~out them batore treeze-up time., The Oollncil was agreed that scme- ; thing needed to be done about this ana further action would ~e taken when the nec- ': esaary infoI'lll8t1on was. raeeivedl from the Engineers. I . . 1 The first item taken up under Old Business was the City General Code. Caty Manager 1JJJJ~~ foA. P,4,(t '"" f 1)1',(/'" A I1J ,1)1 J 0 f )jJ4y S-<{ !:1 II c.. S 2 5 .~3 !)/ ))/AS 5hop 2 8 p 1 ,/ '1 7 ,1 () / /J-T~ 4lfCh Oy.y. l"t. ~ II / 4;J,,~ 0,/3 4 '+ ,:c !I fiAy (!;It 2 .'~ '5,- 13 t- ~ 1 :5 36 7-- (}o11l"" &"".r. ~~ 0 ,.r.; (V ;:?vA.J4>J~ 1 1 A G / /!,4.C-eu :3 8 () () / )/tJ/)AooK 6.37/ ;lofT 13'~ S 7/ !1Ioo/J,e- 77 p 1/ /hVlf. FtM#1Cl!/ q ,1 IV }Jrm e 10 .Oy j{J,c.. 2 11 0 a.-/ qJJb o~hCJ 7 .() () / J',:Ju/-s/ielJrJ{ 1 7 n () / J{ etTlc..c; 1 q ,7 S / :i ~_o rr Sew 13/rLs, ) ,6 0 /' SW f)lltJG- 4,1:1 / ). <I.~ . API{ I(/'V/~ 1, 7 1 6 ,':;' ()/ WAj (Jew E1e~l. 7 q ,1 '1' ~~S je.w}k1IV'1.. 0 .If '2 ,2 ()/ Regular Meeting. June 17. 1958 {Ccm1:inued) >wn on their current property tax return blli raduced to the act- 0'0.00.- elm. Amend.Durant.Johnson.. Knight. Leirer and! Lowell :arried. ,ld pmlice car was discussed and it appea~d that arrangementa had lis 1951 Ford to the Police Benefit Fund sometime ago and thata ~maine~ to be-paid. It appeared from the discussion that there is transacticm yet that it was desirable that. we dispose o~ the reupon it was moved by.elm. 1eirer. seconded by Clm. Durant. ~ sell the old Police car to the Police Benef~t Fund for $12~.OQ Durant.. JQhnson. Knight, ]Leirer and Lowell voted yes. Mot inn bills were presentea together with the bills of Mr. Ray James Dr separate projects and considered. Whereupon it was moved by ad by Clm. Amend that "'the bills as :Q.l"6sented for part of April. s the special bills of Mr. Ray James and Mr.. H. Scmtag be aDnroTed ular billa, that o.f the Sewardi Vater System.- elm. Amend. Durant. lowtil voted yea. elm. Johnson abstained from voting by concur- 1. Motion carried. her business. meeting a~journed at 11~12 PM. Approved I -City Clerk . - - - - - - - - - - ~gular Meeting, J'uJ.y 7. 1958 : of the.; City Council vaa called to order by the acting Mayor ' y eoncurnence of the C"O\lllcll. at 8 :40 B\Il. elm. Amend.. Johnson. ere present. City Manager Eordwldl was also present. elm. Jrnight were sbsent. . .. read.. The City Manager explained that w.ith the: absence of a :rllitary the minutes were s1l;ill behind. Mrs. Fish startiH llork in , this date and the minutes willi all be presented 'a1l; t1la next reg- ,g. .Je.w lill:)(!. "I ,r~ r,'/ cognized by the- Chair and sskad. for her comments at thill titl:1e. , ,I the estimate that was necessary for the street liS ving of 4th A"e. W.4Te/t 49 5 I) ollJ/rII< ed thatMr. Tryck of RUtledge. .TClhnson andTryck had promised to . . j n tor the: City an the 4th and 5th A~L PaYing Proj,ect and &:lsa JAl1J..Tt"12.. 4 9 5n 0 JtJIJ\.fttf~;t for alleya ba:tnen 1st and. 2nd and between 2nd and 3rd avenues . J' Iting tonight. HoweTer. with the h<a1iday and etc. they failed to jrcJ 011 302 0 r:>r!.fJl/.IJ1#1retady. Mr. Tryck promisa:d to han it ready for us by tha end of J Mayor I!lurant asked at this time when the contractor "Would start vP,le JR/lI. Q 9 ,3 fl~ 'l1ving Project. City Managar reported that th& BPR Engineering :ing Third Ave. and the contractor has stated that he intends to W,qTJcld. 1 0 :~ ,11/ operatiQnS in August ~ this year which would indica1te that the rt by mfd-.1ul1. UJ~.')le~~. 1 0 5 :, 6/ W;ilJ E ~lIr..J "S ,2 i) '1 b, 1 7 1 ,3 4 !:1 ,s then recognize.d by the Chair. She as;ked about what action had ,ng in new sa:wers in the alJley bet_en 2nd and 1st a'Wenues from outlet. She stated that this was the only ~art of the city that 'ooden se..wers and that they were in terribla shape and something Lt them be1'ore freeze-up time., Th6 Council was agreed that some- done about this a~ further action would Be taken when the nec- was. r&Ce i vedi from the Enginea:rll. In up under Old Business was the City General Code. (ility Manager I 'I, ....., ~-... '"" ,.-, '--,,,, ...'.::::: ~~ ~:J I I 3D'? SEWARlll.. AI14SKA Regular Meeting, :Tully 7, 1958 (continued) reported that Mr. Buckalew w,ould ~ike to ll:QIlIe down here the latter part of this week to go over the General Code administrathiel,y. , The aecond item of old business was Improvement IUstrict No.2. It was stated that this status report haw already been taken care of in pre,ious discusaiQB whsn Mrs. Darling p.r_ented har question on tha 4th andi 5th Avenue Project. Th8= next item was the A.P.W. Paving application. GUy Manager BortbJe.ll reported that Mr. Mooney stated that they would hawe to wait until Congresa apprmvaa a bill to extend the A.P.W. Act and appropriate more funds. Should Mr. Bordwell write to Seeretary Seaton requesting the Department Qf Interior's support of the bill new before the: Congress.. The Council agned that Mr. Bordwell should write such a letter. Seward Electric System ma1l:ters. Manager Bordwell reported that the bonding company hu refused tc allow the use of City General Funds owed to the Seward Electric System to pay oft monies due the clearing contract;tor. He also statlad that the SElS has some surplus equipment that possibly they could sell or give to the contractor in lieu of payment. It consists of -l D5 Cait, 1 Q.,uickway Crane, 1 'l'ruck-Mounted Hole Digger. There was general discussion on equipment. The question was asked by Acting Mayor Durant whether ar not they ~oposed to buy new equipment. The answer waa yes, a larger Cat for one thing. Diseussion about equipment for SES followed with the final opinion that it was not up to the Cauncil to decide what equipment the SES would or could purchase. elm. Amend asked that it be madie clear to Mr. Sheppard of the bonding company, that the Clearing Contractor could sue if we delayed final payment oa the -contract much longer. City Manager stated that this had been done. Alaska Telephone Mat,ters. Manager Bordwell reported that he had just received a letter from ~tcalf and J&bnson, engineers, asking that we do not go along with the Trustee's plan as previously presented to the Cauncil in which they planned to rebuild, the , Seward :relephone pJ.ant. It was the consensus. of the Clmn. present that we should abstain from any interference with the Trustee's plan for rebuilding Seward ~one fadlities. Bill for Surveyor' a fees was pre.ented to the Council by Manager Bordwell. There was a charge of. $30Cl.Olil for surveying Lota 21 and 22" Block 28, Seware! Townsite, the Gu~hrie hause~ aDd a charge of $75.00 for su~eying the center-line of Government Fba<i ((Sll<lllmd Avenue.): Moticm. was macilie by elm. Lowell, seconded by Clim. Johnson, -I: mve that: we Day Mr. lounsbury's bill for $,,7'5.00.- Alli elDln. woted yes, motion - carried. It was brought. to the attention of tha Council that Mr. Har~ Midby is in, town and action should be taken immediately to ge.t him to clean up his lot on 4th Avanue. Tharewas nQ further old business. The first item of new business was the B.P.H. Contract for Maintenance on Third A'e.. A general discussion of the maintanance agreement followed. The proposed maintenance agreement was read by ManagerBordli'ell.. It was pointed out that the City would not be out anything to enter into this agneement. They wer~gatting Third 'Avenue pa"edi for nothing and would be paid for. all maintenance work. A mot ion waa made by Clm. JOhnson, seconded by Clm. Amend, · I move that the Acting Mayor be auth- orized to si~n a~ execute the Maintenance, Agreement with, the B.P.R.- All Clmn. "oued yes. Motion carried.. , One matter of old business was brought up at this time by elm. Lowall about the Small Boat Harbor. He menticmted the faat that the "'Dragon" had been moved. It was stated that a lien should be put on the "kagon" or the. "FinCh", or both. Manager Bordwell was asked to take this mat~r up with Attorney BUCkalew. Along with Small Boat Harbor business, elm. Durant stated that the new Harbormaater is working and is very mueh on the job. ManagtlJr' Bordwlltll was a&ked to send a letter to Mr. Mark Walker formally informing him about his position and request th~t he send his badge back. ~he Council turned again t~ New Business and the Propose~ Resolution #122 authorizing executicm. d acceptance of Federal Pcwen Ganmissicm. Order No. 205 of June 6, 195a.. Manager Bcrdwell explained what this ~posed resolution was about and that it concerned the Hydro-elect;tric Project at Crescent Lake and also read the H-esolution. The motion was mede by Clm. Johnson, seeonded by elm. Amend, "I lIlII1'Ve that the .~.!~_~.._~~..suspended p;ov.ern~ the_ pas~~_~l!...~~~..!l'..:... to__~_~~~,_!l~olution 122."' All, C,lmn. voted yets-, motion carried. Motion waa made. by Clm. Amend.. secondedE by. elm. LowellL, that "I move that Hl!o:lution_!.??_ be acWp.ted". All C,lmn. "otad yes, moticm carried. Alaska Surplus Property wats- than discussed. Managelr Bordwell reported that the Alaaka ,.,. ~,.. r., '... "'11'~1 ',,:,,) ~_..... .... SEWARn" AlASKA- Begular Meeting. JUly 7, 1958 (Continued) Surglus Property Act hllS- been extlmdell! by Congress to: Dec.. 31. 1959. GeneraJ. dis- cussian fol]awed about what equipment is needed for city usa. elm. Johnson asked about the Pierheali Line Surwey on 'Jlideland Property. Mr. Bordwell s.tatad tha~ some emergency funds in the amount lid $140.000.00 hall! been appropriated but that the-aa fund. would be exhausNd in Juneau. Ke!tchikan and! elsewhere. in Southeastern where tha situatiam was more cri-tioal. 'I1ha Pierheali Survey work in this area; would ha""e to await the appropriation of funds in the next fiscal year. elm. Lclwell asked about getting Liability ]nsurance on some equipment that, is used by Civil Defense. Mr. Bordwell stated that it would depe.nd. upcm who held title to the equipment. Any equipment actually owned by the City lid Seward could be included in the' City's fleet policy. ,I , There being no further business, the. meeting was ad:journed at 10aD3 I'M. Approv.ed a r~~~ Actll18 Mayor - Phl1 Durant Attest :, jI.4~ ,7~/~ .uUag City CleD: . -------- .. --------------------- SElriAR>. AIi.ASKA. Regular Mee.tlng. Jul,y,y 21. 1956 , 'I1he regular meeting tId the Clty Qwncil was called to order by Acting Mayor Knight. appolnted by ClClIlClUrmance ~. the Cwncll. at 6a40 EM. Present wen ClIm. AlD8n4. Du.rant. Jahnson. Knight and lIDwell. J.bsent were Mayor Stockton and elm. I.eirer. City Manager Bmrdwell also present. ---, The minutes. of Spclal Meeting cf May 23. 1958 'Are read and approved. as read. The mlnutes rtJI regular meeting. of June 2.. 1958 were read and approved as. read. The minutes of special meMing of June 9 wera read and. apJl1'~ as read. , Under People, Present.. Mr. Richard Tuft. then gaye each C!mn. a copy IIJt his final report, (copy attached and pamt cd! these minutes) and read his ntp_ort on Real Prop- erty ETaluaticm Program and ga'VJ8 a ""ery fine report which was accepted with thanks by the eouncll. Aquest1cm was asked by elm. Durant about a statement Mr. Tuft had made, about. the double rate:, leyY glacing a heaTY burden upon sane tax payers. Mr. Tuft explained this and said that when the tax program is. complete it wlll be to the ad- vantage of the City to haTe a unitorm mill le"")' stlr81ght through. He also explained about the next step of the plan which ls.the.equalization ot land valuea throughout the city. V,alues as. established will be posted on a land value map aDd brought before the council. Revaluati4m of personal propent)" is the third step of the program.. He: used as an eJl/ilmple, land equalized at 75%. buildings at 75% and personal propert)" a~ 75%, or whate""el" figure is established. Building &Wlluaticm goes lnto eftect in lL959J land naluaticn in 1,00 and penonal property ewaluaticn ill lL,cl, and then. the whole P.1'ocedure starts CD.Yer, again. Act:ing Mayor Knight cOllllllentad that Mr. Tuff had done a fine job (D-f the first lhasa of the Tax Re-evaluaticm program. . Next' to be heard was Mr. George Gallaway who presented to the Council an appeal for elther increased rates tor garbage CQllectiona .or reduced rates in the garbage, contract. He explaine4 that his cust~ers were down to apFCIlXimately 3.30 :from a high of 472 ln pr~iQU. yeara. elm. lowell ~sked h~ many customers were not gatting garbage .erTio~ now. About 25 cus1lomers waa the answer,. and there wen amly two. gar~ge prmits- giwu 1--: out by th~ City. ,Genelr81 disClUssillm. about garbage- SUTi" and its problems followed. I Acting Ma)"or Knight atat:ed that the Council ehCIIUld reeogniza that Mr. GaI]Qway does ha".. a pr.oblem and that a study td the problem should be made and scme adjustment shCIIUld be made. A request waa made of Mr. Gellls.wa)" to bring in a prepareG1i statement of the period ot 1954 - ~6 ine:l. so that a comparison of eoats and r..enue coull be made. It was the geneJl'lll opinion of the Gouncil that possibly it w.ould be necesS8I')' to make some. adjustment in residential rates. Next t.o "e heard was Mrs. Mahan. who presented a petiticm which was read by City Manager Bo:rdwell at Mrs. Mah~n's reque8!t. '!his petit~cm requested action by the City.to gat the objeetionable and unsightly lot ~nd property belonging. to George Miller clea~ up~ The slgners represented a cross see~icm of W'romen"s Organizatiams in Se1l!llrd. A discus- sillm. followed concerning the Health and Sa~itatillm. hazard and also the fire hazard .. .,..~ '11 .. , - . . '!'be -.,... .-i 01.. e.: -11 01. of 'lrIl..R4 8. WIl, .1""* 1011' 21, 19S8 ~_.. In ~ w1tb t.be __ et the ""'IY lit ~ 1Jdo tor ... ..... ........... of .u ~. 1IIpI\..l 1 ita to Nal ~...,. 1D tbe Qt. t:4 SW..... ;:>1eQ18 be ....... tbd U. f1Nt, pbu. of the ~... Ilea b.- ~, .s that. ""'" .....eBlAt atruotuN 1a .. oUlr bIlll b.- "",-\1114 1lIltal . )fti>~t.l NOOl'<l ~.... ~.... t'tIo.... of ... l'Mlla1 "P;ll." t. the ~ ..... __ a:l~ to .. If I I <I ct. b....al' a1GIlI'lIltb the n.p.-.~ 1lI\."'-- tor the ~ at \be -... 7MI' PftCI'- .. CIIIltl1ntd 1D tJW .117 ,. \'he ill IIlhU"M 0CJINlI" tbe o1IbeJo ... .' 1 J I" of ~ t.a pro:...... 1.a aDd peI'Ioo ttonal t.:r. Tbe toW. ~rnr....ll ...:1M c4 Na1 ~ b, of t.ba au.- afte Nnluau.. at the tlut'd:11lP 1a ~m.oo .. GOaj>tlftCl1d.tb the l~ ftlv.at.tAa et tS.918,Jd11a.oo, 01' .. ,..n... 01 t18P,:.x>.oo, L" t~., Uda tow. n.-. dMa ... P"lIld1.r I'WIf1eot .. ........ Sa the ~ ... u... .... :lIldl'lSdaal 1..L.... in ..,.. of 110ft th.. .. ~ 1. .... n i ...... tit ..... .. Jla1t. a....... that; tile _,,_ -.. .tw_w........ ~ 1Ia the paR...... ,all. _ ~ ........ of ......ea-.. __ e~,...,...ta"'- __ te be.. e)_lILt' of..,.1IMoh in tba pan 1t... we .. tpr>1S.....,...".. ....... at' ,W to 1Iaftt.... .. eqd\able _401_ .....~. 1IbUb.. '-1tJJ~. b tpp11o..1.. ..... a.-, .",. 01.'" 181M..., .... WI'bll ~1. IU'" with _ .... tba ~ _... .... I _ 11111 eatt.at1.M .... 1i1l" .... ~ U- proar_.. "' twUl vs.u "- ~ to .. bettlia .1'" t.be .... ta _.... .......... -.a'1 An'" .... .... . .... kDoIfl.... fit .. .... .... Pl'u,~ _ latolwd lletIa Sa .. -rn'VI ~, at na1 pi'\.fdb, ... pM>.:-"'t.y. .. ...1Id ............... of .,.,. pal.... w111 O(,nU- to ftIt.l.n ~ tile ,.u.'. .1 ~ 1 I1U ., . .... ......... We ... ~__IJI rrH"I thai. the --' 1....t .. ftltho.... ta -'.11 lal -' be obapc1 tor tbe1r ... Sa ~ Va baa ... ~ ....... -. ~ of ..... IIId ...... tovn....fh'7 .... that .... 18 ....,. Ut.t.lAt oad ~ betuI_ tboH 1ft .. 1 T 1 -1 .. "-1'. vh1cJs lfX1ltt. III _.... ~ 1. ~y-, t.bat t.bU 1....:1 __ ..... to ~ t.bIl ..t.u1 .....:me. o1-~ et toM 1_ iD ~I JR" t.1MD ~ ou... ~ ~,.......... 1Dd1tlc1aa1 0: In..." of .. "'~ 1a . ._41"'. wb10b __ lAaa U ..... u.a t.-.a NtQtftad in .. --'. Ia u.. liIllll1"'# bot:.~...., ..... ... _ equd ,...... ~ 1...... on vldJIb u.. ...... ...... 1D .. - ~1... ,.. tIl_ \bey 1ft rea:u.tlF .. 111 ........ 'lbe ~ ...... to Jl'u1li"rl t.bIl tlO2'ftOt,....u .... of . .""~.. .....,.. tba to ~ tM SadlYi6ae1 1'-a _ ~ It. Ie ....tt.m to ..loT \be 00'" .. 18 tor t.bIl NIlIlI1t v111 be tile -. \ - "" .~"""'.,,_~~.., . ."~.~,.".".",~.~,~_n,,~.....~c.;:_ ','-' II ... We have made ~c1et. an.eeed ftlue to ...1liltg price comp8r180D8 to COIICl.. '\hat the ......eecl 'nlue of real propert~, 1nolud1ng the lIlE!1I' build:J..ng value. 18 ~a~ 14 to 80 peroent or the ...." ofltg price or property. It i8 D01'Il&1 to &1.lcnr a S to 10 peeet vmance t.rom the ..11i.. price or property to the tair market value or PropertT. !bie .... that the ......_ val.. or real prop..ty i. between 70 aDd f 65 peJ'Oalt ot the tair market val_ ot property. It 18 not r~_ that the ratio or ......ed valu to market be 8lI3'" clonr than this btte..... ot the fiuctuat1cm or mamt values at the present time. 'l'h1. 1. particalar1;y true here 1n &nrani as the land 1s to be revalued. tor ~ next .......t period and thi. too w:Ul affect the ratio or ......... m.,.t to lUrket, "rer'T l1kely' increaaiDg the ratio bee.... ot improvements to land. such as vater, ...., and parlng, which are and will be installe4 At the request. ot the City Manager there 1. incl>>decl in this report certtiD observat1one which were made while wrJdng with the aa.es8lll8llt and tax structures of the Oi V. F1rst, it i. suggested that the equlillation procedures ot the 01 tT Ordinance be more caretul.1;y obeeryed particularlJr with respect to U81Dg prope3' petition forms and maintain1tlg the proper appeal tiles. It 18 &180 suggested that the Council take no action on assesaent without the tDnuality of conven1Dg .. a Board. of' Equallzation. ~ it appeare that there should be no action taken on auessment matter after the annual meeting of t.he Board ot Equalization a.djoUl'D8 except tor equal1aation of' 8Uppl_entary personal propert.,.. rolls. - - Secon~ it is suggested that the real and personal properV be main- tained &8 two seperate tax rolls beclll18e ot the dtfterent type of' wn the;y produce, and the aethod ot collection of delinqu_t tuBa;. , Third, 1 t is 8l1IIeet.ed that a more detail_ personal property return be Qed tor t.1J.ing peZ"IIOnal property returns. 'l'bi. fo1'lll ebould 8eparate and outline the YIlriou olaae.. and type. ot pezosonal propert,... This wou14 not onlJr help the tapa;yer in l1sUng propert.T, but woulcl aJ.eo facilitate checking and. auditing of' returu, and I bel1eve inere..e individual fil1Dg8. " 1 r0111"th, it 1. also suggested that there be eet.abl1l1hed a pol1q ot in- 'Yeatigaticm of' non-tilers and filers of' personal propert,... This will help to insure that all persons subject to asse.8lll8J1t will make more of an effort to f'1le a return, and more clos~ tollow the eet.ablll1hed formulas tor the correct UIOunt ot the asseS8lllen't. This will involve some time _ IlIOne;y on the part of the as8essor'. oftice, but it will be money well spent as it will produce more equitable as_8ement.. Fifth, it i8 suggested that the Cit~ of Seward establish a single rate Qt tax lev;.r on all cl..... or property both real and personal. It 18 '" m -, ., , . ~ j by the ~ter that. tb18 .... .hMlT .... 1I1t1l the 0J0g..s.. Act of A1Mlca, ~ Teft"itoriallaa, 8ai the o,.MR~ of the cu... All of theM P~ tor wdtOl'lllty 8Dcl equtt7 of ......eat - 1ft7. tl.~, it not d:1reotly, ~ pI'OY.I.d1nc tor a UfIlll)1l 1d.11l8vy. A eepaI"ate m1l1lev 1>1... a peaaltoy or a:tn ~ OIl .. t.)1!)e at ps ~ t.;1 0WDlII' Oft!" aot..law 111 t.be _ jqriad1ot1OD. t'bU, of 40M _, _edit the aUornd:tq 01..., -.ad M,7 be 1IIn11cl it cba11.8IlP4. ,It b.. been a dh~W!t plGuure to woJ'k in yWl.' 01., aDd to have beeIl aaooiated w1th7N'l',.~ _ the put weJca. I ~ trun that tbe JII'OIJ'- md the v ork _(lIIIIpl bb<<l wUl J'e8'Q1t. ill a \mUon. equi~1a, IIIId tJOund ....s-" 8DIl tcac Pn..- tor the o:ltoy. I ban fIftIr'T ...1... to bell.... that it OCl'I"1ed to 0 arp1etion .. ClIQ't.H... the deft1Joed N8Ult vUl be MOaap1t.~. ftellpeCl'thl.l7 IJ1IbId. t~ ef;i! I - I i I I ".~~ ."":~ ~.~, I; '.' '..I SEWARp. ALASKAi " Regular Meeting, .Tuly 21, 1~58 (Continued) pr.JIsente:d in this property. Clm. ~e11 stated that since Mr. Miller is not in b~in8! he should not hau a junk yard there:. The Council asked to have the Firs Chi.ef make a fira ~nspecticn. City )qanage.~ Bordw~l reeognized Mr. Rod Saunders present and asked 101' his comlnents at this tima.. Mr. Saunders spoke brieny an "When can we get iSid and how much? City Manager reported that our oondition remains unchanged and that Mr. Sheppard still would not change his mind about our using genemal funds to py construe:ticn costs. Mr. Saunders explained that he talked to Mr. Shepprd at s~e length and the final consensus tha~ it might ba necessary to pass a sjledal lev;y. "uestion was asked by elm. Lowell if there wasn't any way ws would pay tha ccontra.ctor out of General Fund. and then th., City be reimbursed la1l:er. It was decided that some definite action . shQuld be eatablished and Sllllll8 scn-t of lle.YJllent be reecp.ed. J'igure of $12,262.11 waa gi"en by Mr. Headirick, 8fl still owing tell Foster & Saunders withcaut the extll'8.s.. Mr. Saunders mentione~ that he had requested action on arpitration on the extras preyiousl he thought it was in May. Acting Mayor Knight expressed the opinion that he was sur. that the Coune:il wanted the, matter taken care 0,1' as soon as possible and that a re.- ~ app-aisal or the p-oject would be JDBde and SOlll8 soluticn be arrived at and presented.. \t"'l ... --..... :.-,....; ....:t Th., first it8JII of Old Business was the status report of the City General Code. City Manager reported that the City Attorney had been here and spent 1 1/2 days and left a draft of the City Code. Gity ~nager said he would like to have a lUnited special meeting with the express v-iew of going through this draft of the code. Thursday nening, J'uly 24th at 7 :00 PM was set for a special meeting of theCity Counci,l. ~(""'" "- UJ Next item was Carter L Seymour, WOrkmen's Compensation. City Manager reported that Mr. Seymour had now gone to the Alaska Industrial Board and a hearing will be held in Juneau tomorrow afternoon. It was stated that Mr. Seymour was asking for $27.00 for a hospital bill that the insurance company would not pay. It was the concurrence of the Council -thtlt"" C~ty Manage;r shcauld send a wire: to Juneau tomorrow morning stating that if it is a proper charge it should be paid by compensation. There being n~ turthar old businesa, the Council turned to New Business and Alaska Surplus Prop,srty. City Ji/anager reporte.d that se'lJera.l pisces, I!Jf equipment had been aequired. Req~est was made that th~Gity pay the entire bill and then th~ various departlll8nts would settle up for their equipment. elm. Amend made a motion, seconded by elm. :Lowell, th.a..t '"I mon tha~~en~~J~.la~Jt~.. .~Il.IJllulJ~2P.el'.~._~.!_Z:Y.J~elil.__~nvoice. #l0'30 and 105i_Jn,_:tb,~ ~11.~t_oC ,1.h.94.0,Q be mAmIA_. Clmn. Amend, Durant.. lcahnson, Knight and1wwell voted yes. Motion carried. Bills for the mopth I!Jf Jupe had a,ll been. rev;iwed by the Coune:il and the remark wa&. made.. that. they app:eaned to be in. good. ord~r. Clm., Lowell macie the.. motion.. se.conded lil' C.lm. .FohnlSan that · I move, that: _ th!. bil~.J.~E- th!_!I~:tE_~~ .Tune ~~_.~_i_~u~!:t~ thee exce:otion of the water bUJ.,. Clm. Amend, Durant, .TCDhnson. Knight and Lowell "oted: ,yes. Motion carried. elm. Lowell stated at this time that he would like to resign from the position as Harbor Commissioner- as he did not ha"., the tUne to prope~ly take care of the job. ~ ,.,~ ,,,,,,\ ,'. - , ...,,..J .....:;: ~~ t::t.J l'~ ;_- r~ ~ :" ; ! :j ,. SEWARp. ALASKA; Regular Meating, .July 21, 1958 p......... in this P~..rty. Clm. ).owoll .tat.. that aisc. :.:~~"!~~ he should not hau a junk yard thera;. The Council asked to have ~~'jO;,'" , " V, . a fira ~nspection. "'...., '.;" .,'. ,"-' City Manage.Jr Bordw.!cll reeognized Mr'. Rod Saunders present and as ",I' ' k;, at thi.s tima.. Mr. Saun~e1'8 spoke bridly ~ -When can we ~et ~id,t':~ c:!.. S' .e:,,13.4 6 City Manager reported that our condition remains unchangm and thaci:" F'; i,' "" would not change his mind about our using genenal funds to pay COllJ'1;1jJ.1f1."'(i,.. '4 8 55 Mr. Saunders explained that he talked: to Mr.. Shep~rd at s~e lellj;!':";,'\: ", ""', ", ': . consensus tha~ it might ba necessary to pasa a spedal lev;y. \lues,:, ",~"J"'.~<:;5 7 1 Clin. Lowell it there wasn't any way we would pay the. ccontraetor OU1l~' '~' ,J.' , " . and then the City be reimbursed lat:er. It llaS decided that some 1i,,;P:1-'tJE , ' sho.uld be eatablished and S0JI18 sart ot lre}'Dlent be reacped. J'igurllt:,ry{,,', J , 4'.10 ghian by Mr. Headirick. all still owing tClt Foster & Saunders without".yC!r7\ i Saunders mentioned. that he had requestad action on arpitre.tion on (,itt ," \J 9 .86 he tho.ught it was in May. Acting Mayor Knight expressed the opinj,~;~\1-tt1-c!.. that the Council wanted tha matter taken care f!IOt as soon as possib;';::"",' , appraisal of the project would ba lII8de and some solution ba arrlTll'~jlIl4(lI~c... 3 2 34 , ""'110-. . 'lhe first it8lll ot Old Business waa the status report of the City C:~bhl'.,r.ir2 256 Manager reported that the (;i ty Attorney had been here and spent 1 .."~ . , ' . &! draft cd the City Code. Oity Mlnager said he would like to have~W~ yi' 11.60 me.ting with the express v-iew ot going through this dmft of the Cl<\i~J. : nening, July 24th at 7 :00 PM vas set for a special meeting of tl'H~~1 ~ 7 0.00 Item fJ2 of Old Business was Street lmprovement District No,. 2 - ElI;,~:;;fv(J, -4 0 G Revised Unit Cost Estimates. Manager Bordwell said that Mr. Tryc14 '~"";"J.. 04. '. ' said he was very Borry that he had not had the cos1l: figures be.!'ore.~( J.':t:~1 0,00 ,- but he did givie the figures over the phlme so that we. could go ahe:','i"~';';(.' .' ment spread. The costs were essentially the same as given bef'ore;~€t~<1-1 6-.0 1l.7oc-TlJ( would go ahead apd figure the estimated costs so that assessment Si,'j'J. " . and hearings could be se1l;. Mr.. Bordwell explained that it was abs: :Pf1'\JclA.1~ 81.99 to. ha",e e. 60 daw period before anything further can be done. The";>:.t~ I by Mrs. Darljng wh.o was present and h~ll" quest,ions were:, answeI'eji by' t:AYvtlJ!J~1If2, 3 5.5 5 Next item of businesa was Mr. Sontag's bill for balanele due of tl~~*'i;ld 96.4 5 explained the necessary work that Mr. Sontag did em the Small Boati,Se '~ ' Durant stated tha t we: hlld gotten more thap CItUr monay' 8, worth done. '. ,II.I!" II c.. '1 8 ,0 0 a motion, asconded by elm. Durant tha'lL · I make a moUon that Mr.. ~>," '. ' $71)0.00 be paid." Clm. Amend, Durant, Johnson, Knight and Lowell ~~e~ ,f;.H. 1 p, 9 carried. ' i' , . , , . . ' ~~ 1t14TU\ 4 9 5 ,0 0 Next item of bus.iness waa Alaska Telapheme mattara. City f'lanager ';i",:, .~ I .' the l...t meeting a letter had been read frail Metcalf and JOhnaon,t)!iu IJe4-7 84 ,7 511C.~1~ that we protest the: !l'rustee' s plan rd rabuilding the telephone sy.,:;, ,,; . . This let'lell" ha6; .been tollowed with another in, the same vein. It ""ti'5'Itl~EIee. .40.1 7 O-/~.s we were interll6ted in end reaults in Se_rd. It was the Council's \' we should not interfere with the trustee's plan as ~ seems to be ST~(JI / 241.70 his plans. It was asked that Metcalf & ~ahnsonls proposals be fi]' , \11 t~lIe~s 2 1.4 ?, Next item was Carter L Seymour, W6rlanen' 8 Compensation. City Mar. ;,1"'. I Mr. Seymour had now gone to the Alaska Industrial Board and a hear \ttll/I' ,AVtlll 1 3.5 :3 Juneau tomorrow afternoon. It was stated that Mr. Seymour was a814" \' a hospital bill that the insurance company would not pay. It was""" ',J 102.4 0 the Council -tbllt" O,ity Manager should send a wire: to Juneau tomoITC' . that if it is a proper charge it should be paid by compenaatiem. ~ t1 .' t1 .58 Ther. baing nf!lO furthe:r old businesao, the Council turned. to New BUE Surplus Prop,erty. City Manager reporte.d that sneral piece., rd aq aequired. F1eq!1est was made that thEil City nay the entire bill and r , departments would settle up for their equipment. elm. Amend made by elm. Lowe:lli., that "'I mon that ~l.!!!en!_~_1I;1a!l~..~I!l:Jl.lll~?~_e~ #1.030 and 1055 ~~_,~b,!~un'U2Li:L1.l214QQ be malillA -- Clmn. Amend, Knight and} wwell voted yes. Motiw carried. 2,415.100 Bills for the mopth o.f Jupe had a~l been, rev;i_ed by the Co).lne,il and the remark was: made.. that. they app:eaned to be i~ good. ord~r. Clin.,1.owell madle the. motion. seconded ~ elm. .Johnsan tha1l: · I move. that: .~h!. bil~_.!~E-!!!!"HI!l~t.!1__~f-.!~e _be .paid_wJ t11- the: exception of the water bll}.,.- Clin. Amend, Durant. J'lllhnson. Knight and Lowell 'lC!IJted: ,yes. Motion carried. Clm. lowell stated at this time that he would like to reaign from the position as Harbor Commissioner as he did not hav;e the time to propell"ly take care of the job. ""-'-", " iT! SElof.ARD, ALAS:KA< , , Regular Meeting. July 21. 1958 (Continued) elm. Durant mentioned that he would like to see Dr. Wa&ner be appointed on the Com- mis.ioa. City Manager r8P.lDl'ted that he did not -think it nec8Baary that 0Ile- member had. to be a Council Member. Motion was mad-e by elm. J'lllhnsCDD. seconded by elm. Amend.. that "I move that we. accept with regr!.~!_!cwell~.~.r.!.aignation and that we.. ask Dr. Wagner to till his p;lac!..l!..Ee wil-!-,"~c~pt_ !.h!'".~p-~intment." Clm. voting for the motion wee Amend._ Durant. Knight.. Johnson and :towell. Motion carried. Ae.-ting Mayor Knight repCllrted that the Council hadi an invitation fran the lfOllll1D'a DiT1sion to: mee.t with Rn. Fred McGinllt1a at a noon meeting on .Tub 23. 1958 at the.- Hospital t. diacwss hoepital matters. The Council accepted with thanks. Clm. Eurant reported that 5 trolJlers ara naw bringing their salmon here and are well eatisfi-edi wdth CI1p8l1'1!1.ticms here. 'J!here being no further business, meeting was adjourned at 10155 ml ApFoved,: At1I8sio: . !ua~ -:~~.. Acting City Clerk ~f!.€;It eti Mayor - ~h Xu gh't I -------------------------------------~------------------------------------------------- SEIIARJi).. ALllSKA Special Meeting. .Tuly 31. 1958 The special meeting CI:t t~ City Council was called to order by Mayor Stockton at 4::29 H(., Present wen Clirm. Durant.. .Tohnaon. Knight. E.eirer anli Lowell. Clm. ~I abnnt. City Manager Bordwell was alSQ present. , MayGr Stockton explained the purpose of this special .eting waa PrIllposed Resolution I/lZJ - AplP01inting Election JudgeS and Clsrka. Propoa.:t Reso:DutiClll 1123 was readi by OJ. ty Manager Bordwell. c.1Im. J'chucm male the motion. seconded by elm. Iowel1. that aI move that rules and re~lations be SUSpended for passage. of Ruo1lu~.i~ #123." Clmn. Durant. JobDJIon. Knight. Leirer and Iowell voted yes. Motion carried.. elm. Knight madle. the motion a] mon that w~ ailloRt ReA101ution 12,." Se.conded by elm. Jenson., Clmn. Durant. JOhnson.. Knight, Leirer and Lowell votei yes. Motion carried. Meeting was adjourne& at 4:35 B{. ApFoved :: Q 'Q~~rt Perr;WStockton, Jr. - ~or Atttilt: {)~LiL.t. --7-.~ Acting City Clerk -------------------------------------------------------------------------------------- SEW..&IilD.. ALASKA SpeCial .Toint Meeting. Auguat 14.. 1956', The apecial meeting of the City Council and the Utility Board waa calJLed to order at' 8115 PM by Mayor StOelctCDD., Present wera CJm. Amend. Durant. Jchnson. Knight and Lowell; and,Board Membera Gi1filen.. Darling. Skinner. Stanton and Trevethan. Absent waa elm. I.eirar.. Also present was City Manager Bordwell. Mayor Stockton stated the purpose of this spacial meeting was two fold. First of.all. a group of people living on 7hir& Ave. are concerned about their water JL1nes. The seccmd purpoae ia to hear the Audit Reports of the City of Seward. Sevard Electric Sysltem and Seward Water System. I "4 ), """, " " C') .~~~ ~::r l:.J I I ~). ,-.., -c {': I;~, SEWARD" AlASKA. Spee:ial joint Meeting. August 14.. 1958 ( CoII!t inued ) The Mayor weant on to say that a problem does exist on Third Ava. and covers a section of approx1matecJ:y 300 ft. We want to find -out now what the problems are so that we can take proper action and corree:tions can be taken befora winter sets in. He asked the people present to state. briefly what their problem.s or questions were and then we would go back and consideF each one. Mr&~ Lind, who was first, stated that she. was here in re~rds.to the water situation. Mrs. Bo~rd stated that she also was here with regards to the. water situation. Both the water main situation, and their connection charge for water servidS of $165.00. Mrs.'Farr was here in regard to the water eonmection charge which was a surprise to her. Mtt.. Harold Davis' questian was about the cut in front of his propert1. was it to be fil~ed back in? -The first question taken up was the water main ,line -problem. In order to get the necessary drainage 8.l 3 ft. cut was made. lit was discovered that this was shown in the original iJ-ans dl!8.wn up by B.P.R. but was not re.cwgnized. In order that the water mains will be at the propeF depth of at leaat 6 ft. the Water System wil~ have to move those which are. higher in this section on third ave.. in question. ~here. was much discussion on this problem discussing the depth of frost in the. past winters and etc.' !he Mayor stated that the Gouncil and Utility Board realizes that the. condition 01' the'possibility of water mains freezing ~p does exist and we. want to take the . nace.sary action to alleviate this condition before. freeze-up t:lma. The thought was also brought CllUt that we. should be extremely careful not to interfere with the. contractor's work. After gett.ing the reaction of both the Utility Board and the Council. the.. Chair entertained a motion to get the necessary work done. The motion was mad. by Clm. Knight. that: "1 move that the City Msn.ge_~_,~..c!!.!,ected to havE!...1a!. wate- mains +.9_!~:r!.~L.!!Y_ 1~~l;I..l!'!l,.i,M..~9..~,V:!lJL&:~~_a.__~Qg!LM.Jl98Sible.' Motion seconded by C1:m. Lowell. - Clm. Amend, Durant. Johnson. Knight aM Lowell voted yes. Utility Boar&Members Gilfilen. Darling, Skinner, Stanton and Tre.ethan voted yes. Mo.t ion earried. Mayor Stocktcan'said that tha next question that was brought up tonight by some of the people present was the conmection charges which wer. placed upon the property owners liS a surprise. Board~. 'h'ewethan stair-ed that when the new water system was put~e Water System at that: time did the work from tha main to the p.ropell"ty line with no charge to the property ClWner. The ordinance waa changed and a standard charge was figured. out at actual cost when anyone was conmeeted to new water mains. These two blocks that had just received their bills for connection charges were the onliy ones that had still been using wooden mains and since that was a temporary installation they had! not been' charged for that service. It was necessary that the new mains be installed before the pa~ing was done and this wa~ the reason for the charges.. Mr. Richil.e at this time was infonned of Mrs. Bogard'S charge that their conneeticm charge was evidently not put in right as they could hear ewerytime alfaucet was opened in the houss- next door. Mrs. Bogard requested a new line. The question about the deep cuts and whether they were. to be filled in was brought up again. General discusaion fo110weci about this and the nxoblem it presents to property owners who hav;e: cmly thE!; access fran the street for the ir cars. The }lJaycr stated that the: Couneil would do all they could to take care o~ the situation. elm. Amend stated that the City should go on record and tell the BPR that we: object to the number of culverts being placed on the lagoon Road and that we feel sure that they will not properly handle the wateF situation that could arise. at that point. Mr. Bordwell was instructed: by the. Mayor to go as soon as possible to Anehonage and sonter with Mr. Zimnennen of BPR and tell him of the problems presented tonight, such as intersecticms. sidewalks, property owner's access roads and more culv.ents for the lagoon :ROad. Ha waa told to make eViery concerted effort to get the grade raised: on Third! Awe. so that water mains will not have to be lowered. The next item on the agenda was the auditor's re.port. Mayor Stockton introduced Mr. Vern Digerness from Rettig & Scott. Certified Accountants. Mr. Digernes8 stated: that he would stant with the Water System Report and the members could ask questions any time they wished. ASter the reading ~ the re.port Mr. Digernesa made thee recoumenda.- tion that the Utility Board should be presented with delinquent bills more often than they are now. The queS'tion wae asked by elm. Durant about the. deficit in the bona, redemp~ion reserv~ fund., Mr. Digerness explained that we have not been able to make :Ilh,"aeee8sary payments in the rell8rve funds for the past few years as we. are- required to do. Mayor S~ockton brought up the question about the old billls th& City owes the Water System and the bills th& wate~System owes the. City and asked Mr. Digerness what hia :ncOlllllendaticm about this matter would be. Digerness replied that it was his reeamnendation that thesa billls b. canceled out and payment of balance be maQie by the Water Systam to the City as soon as they are in a position to do this. Mr. TraViethan :j r"-'""i (~: ~~) ~J .!.._ SEWARD~ AI ASKJ. Special .Toint Mee1t1ng. August 14. 1~5& (Coat1nued) made tha moticm I I 1IlQve that we can_lone account against each other and the Water System pay the balance as soon as posaible.'" Seconded b;y Mr.. 5k11U18r. Utll1't;y Hoard members marlins. Gllfilen.. Skinner, Stanton and T:r&'1'athan aiLl voted yes. MotiOA carried. Clm. lowell made the motion that "I move that the City of Seward pay ~!1~ Water System .the bill1s owed1 to 1lhem.'" S8cond&a by elm. Knight. Clmn.. Amend, Dlrant. .T~h.on., XAight .and lowall all voted yes. Motion carried. ' Mmnthly reports for both the Utility Board and tha Council wera su~sted by Hr. IU.gernes$. - ,r-"""'O, The lUee:tric System Raport waa then taken and questions Wd't answerem as they went through the report. :page .by page. Mr. li)igernesa reported again that Aceounts Receiv- able. should be. watched carefully by the.Boar4 at closa int~~als. The mat1ter of the Electrical Workers Contract was brought up by Mr. Trevathan and sinu this was. strictly a Utility Board matter the meeting was turned over to ChmD. 1'rave1lhan. After discusaion fd the contract the motion was mab by Mr. Trnethan that "I move that we ~o shead and sign ~he contract.'" Seconde~ by Mr. Gilfilen., Board, Msnbe:n Gllfilen. Darling. Skinner, Stanton and TreViethan all, voted yes. ~tion aanied. '" " ..11. Mr. Stanton was ap~inted secretary of the Utility Board at: this t~. The Ut11ity Board members. were excused at this time if they so wished. and the C4n1ncll then turned to the City Q~ Seward AuditCllr's Report. City Manager,Bordwe1~ read the letter that accompanied this report. Mr. Disernesa then explained Exhibit A-l and further page. of the report. There we~, nc que.ticms from the. ClDIn., Mr. l>igerness gaVie the recODIlIIeDdation that the;; Sebool ~yst8lll re-y;iew their budgd periodically so that the,City ~uncil can be adwise~ of their requirements. (If, ., ~ " ., The~ being no further business the meeting was adjourned at 1~a30 PM. . Approved a: - ~ Pe~~.g.If;/~:1 At.test::. ~>.f.h~' -l-;-d~ Acting City elerk _______________________________________________________________________________________ 4. !~ >/", ~" . .1:. 'Ii ~ -' r' >, I --j \""' "'-' c') "...~-:: <~ .. ~Q I I - f...... ('~ ".... <-, \-) " -TRANSCRIPT OF ORDINANCE NO. 'Zl5. PASSED A'X MEETING OF JUNE 21, 1957, pages 237 and 238 ORDINANCE NO. 275 , ' AN ORDINANCE of the City of Seward.. Alaska, cronfirming the result of a,special election held therein on April ,16, 1957 wherein a propoaition of whether or not the maximum interest rate that could be borne by $3,200,000 of electric utility rev;enue bonds of the city be increased from 5% to 6%.; authorizing the issuance of $400,000 of electric utility revenue bonds of the city out of $3,500..000 of such bonds ,heretofore authorized to provide funds to carry out part of the plan of improvements for which such bonds were authorized;, fixing the date, form.. terms and maturities of said $400,000 of bonds to be issued. creating a fund for the payment of the principal thereof and interest thereon and a Reserve Account; providing and adopting certain covenants and protective features safeguarding the payment of such principal and interest. confirming the sale of said bonds; and declaring an emergency. ' WHEREAS, at a special election held in the City of Seward, Alaska, on February 23, 1955, pursuant to Ordinance No. 253 of the city, passed and approved January 24, ~955, the qualified electors of the city duly authorized the issuance lllf electric utility rev;anue bonds of the city in the total principal sum of not to exceed $3,500,000 and to bear interest at a rate of not to exceed 5% per annum for the purpose of providing funds to pay the cos~ of constructing and install~ ing certain addit10ns and improvements to and extensions of the electric utility system of the city; and WHEREAS, pursuant to Ordinance No. 261 of the city, passed and approved February 6, 1956, $300,000 of such bonds so authorized were issued under date of February 1, 19561 and WHEREAS, it is deemed necessary and adv;isable that the city now issue an additional $400,000 of said bonds so authorized in order to provide funds to construct and install certain additions and improvements to and extensions of such system. and WHEREAS, at a speeial election held in the city on April 16, 1957, pur- ~ suant to Ordinance No. 272,pasaed and approved March 26, 1957, the qualified electors of the city adopted a proposition whereby the maximum.interest that might be borne by the $3,200,000 of such electric utility revenue bonds remaining unissued was increased to not to exceed 6% per annum. and WHEREAS, Ordinance No. 200 of the city, passed and approved February 6, 1950, RTovided that electric utility reMenue bonds of the ,city in addition to the $104,000 of electric utility rEtvenue bonds dated March I, 1950 authorized by and issued under the provisions of said Ordinance ~o. 200 could be issued on a parity with such revenue bonds issued under said Ordinance No. 200 and with other parity bonds issued thereunder if certain conditions as set forth in said ordi- nance were met; and WHEREAS, pursuant to Ordinance No. 211 of the city $200,000 of electric utility revenue bonds were issued under date of January I, 1951 and pursuant to Ordinance No. 248 of the city an additional $200,000 of electric utility rewenue bonds wer~ issued undeF date of July I, 1954, all of whic~ bonds, including the $300,000 of electric utility revenue bonds issued under date of February 1, 1956 pursuant to Ordinance No. 261" were issued on a parity with the outatanding electric utility rev;enue bonds of the city issued pursuant to sa:id Ordinance No. 200. and WHEREAS, it is to th~ best interest of the city and its inhabitants that the electric utility revenue bonds authorized herein be issued on a parity with said outs~anding electric utility revenue bonds.. and it appears to the Ccmmon '),h/}u "L' ~-" ~- TRANSCRIl;T OF QRDINANCE 275 (Con' t.) page -2- Council, and th~ Council does hereby find, that the eonditions required in said Ordinance No. 20Q have been and at the time lOf the issuance of the bonds auth- orized heretn will be met and that such $40(1),000 of electric utility revenue bonds may now b~ issued ,00 a parity with the outstanding electric utility rev- enue bonds of the city her~tofore issued under dates of March I, 1950, January 1. 1951. July 1. 1954 and February; 1, 1956;- and WHEREAS. the city, has heretofore accepted the offer of Grande & Co., Inc. of Seattle. Washington. to purchase said bonds ~t HBr and under the terms thereof as fixed in:this ordinance; NOW. THEREFORE. BE IT ORDAINED by the CoIlllJlC1n Counc il of the City of Seward, Alaska, as follows: ~ section 1. That the result at the special election held within the dty on April 1,6, 1957, wherein .the qualified electors of the city approved aproPQsiticn providing that the maximum interest rate that the $3,200,000 of electric utility revenue bonds at the city remaining unissued cut lOf the $3,500.000 af such bonds authorized by the qualified electors of the city at the spacial election held therein on February 23. 1955. may bear be changed from not to exceed 5% y-er annum to not to exceed the legal rate of 6% per annum. is hereby in all respects ratified and confirmed. Sec:tinn 2. As used in this ordinance the following words shall have the meanings hereinafter set forth: . (a; The word -Bands. shall mean the $400.000 of electric utility rev- enue bonds lOt the city autherized in this ordinance for the ~ses and purposes herein set tonth. (b) The word *System" shall mean the existing electric utility system ot the city as the same may ba addled to, improved and eJrt~nded out of the pro- ceeds of the sale of thaBonds and as it may later be addled to, improved and ext&nde~ for as long as any of the Bonds are outstanding. (c) The words *Presently Outstanding Bonds" shall mean the outstanding ~ bonds of the follPwing issues: (I) The Electric Utility Revenue Bonds. 1950 issued Rur~uant to Ordi- nance No. 200 in the original amount of $104,000, under date of March I, 19:50, $81,000 of which are now outstanding; (2) The Electric Utility Re~enue Bonds, 1951 issued pursuant to Ordi- nance No.. 211 in the original amount of ~DO.OOO. under date of January 1. 1951. tl71.ocro of which are noW outstanding; (3) ,The Electric Utility Flev:anue 13<iInds. ,1954.issued pursuant to Ordi- nance No. 248 in the o:riginal amo\int of $2DO.OOO. under date, of July 1. 1954. $185,000 of which wiU be outstanding on ,and aftar July I, 1957; (4) The Electric Utility Revenue Bends. 1956-A issued pursuant to Ordinance Ne. 261 in the Qriginal amount cf $300.000. und,er date of :rab- ruary I, 1956. all of which are now outstanding. The Pre'sently Outstanding Bonds are the c:mly re.~enue bonds of the city outstanding at this time with the. principal thereof and interest thereen being payable out lOr the Electric Utility ~e.nue Fund of the city. Cd) Tha words *Electric Utility Re...enue Fund" shall mean the fund of the city here~o~ore created by Section 7 of Ordinance No. 200. into which all gross earnings and reve,Ilue of the System must be paid as collected. ----- , See;t1c:m '3. ~e. CollllIlOIl ,Counc:l,l hereby finds and determines, as req.uired ;by Section 11 of Ordinance.- No. 200 of the city and as also required by, Sections 9, 10 and 11 of Ordinances numbered 211,,248 and 261. respectively of theo city, as 1rollows: .J First, that the Bonds are. issued for the purpose of constructing and installiing e.conomically sound additions and iroRrovements to ~nd extensions of the System. I .,.-j '.",\ '-~. 0') .-" -,~ ~:.'C W I ,.......1'..... ;>>-. ~ ," 1--. ~.)~j~j; TRANSCRIPT OF ORDINANCE 275 {Can't.) (page -3-) Second, that at the time of the a:ioption of this ordinance and at the time of the issuance and delivery of the Bonds there is not nor will there be any de- ficiency in the bond redemption funds and reserv:e accounts created by Ordinances Nos. 200, 211, 24.8 and 261 for the purpose Qf llayingand guaranteeing the payment of tha principal of and interest on the Presently QutstandingBonds. That the city has not issued nor does it have outstanding any electric utility revenue bonds other than the Presently Outstanding Bonds. Third', 'that Howard: T. Harstad of HowardT. Harstad & Associates, consulting engineers, Seattle,' Washington, '3 professional engineer licensed to practice his profession iil the State of Washington and Terr:itory of Alaska, whose selection has bean approved' by-Grande & Go., Inc. of SeatUe, Washington, has prepared and filed with the Co=on Cmuncil and delivered to Grande & Co., Inc. a certificate which sets forth an estimate of the cost of the additions and improvements to and extensions of the System authorized herein and of the earnings th,'reof, and which shows that he is reasonably certain that the earnings of the System. in- cluding such proposed additions, improvements and extensions, less costs of main- tenance and operat~on, will be 1.5 'times the amaunts necessary for the debt service on the Presently Outstanding Bonds and the Bonds. The conditions contained in Sections II, 9. 10 and 11 of Ordinances Nos. 200. 211. 248 and 261. respectively. for the issuance of the Bonds on a parity with the Presently Outstanding Bonds having been complied with. the payments into the Bond Redemption Fund and Reserve Account created in this ordinance for the paymant of and to guarantee the payment of the principal of and interest on the Bonds re~uired by this ordinance shall constitute a lien and 'charge upo~ the money in the Electric Utility Revenue Fund e~ual in rank with the lien and charge on the money in such Fund for the payments re~uired to be made into the bond :redemvtilDn funds and reserve accounts created by said Ordinances Nos. 20m. 211, 248 and 261 for the payment of the principal of and interest on the Presantly Outstanding Bonds. Section 4. That for the purpose ~f providing funds to const-ruct and in- stall a 69.000-volt transmissimn line from Mile 7 1/2 to Mile 25 along the Seward- Anchorage Highway. which line will be useru temporarily for electrical distribution. to install customer serviees along saim entire line, and to purchase necessary e~uipment and materials for further development of the System. the city shal] now issue the Bonds out of the $3.500.000 of such bonds authorized by Ordinance No. 253 and by the ~ualified electors of the city at the special election held therein on Fabruary 23, 1955. The Bonds shall be dat-ed July I, 1957, shall be in denominations of $1.000 each. and shall be n~bered, mature~ and bear interest payable semiannually on the first days of January and July of each year as evidenced by coupQns to be attached to said Bonds, as fo1~owsr Interest Bond Nos. Maturity Date Amount Rate 1-2 July 1. 1973 $ 2.000 5 1/2% 3-5 July 1. 1974 3.0(1)0 5 1/2% 6-9 ;ruly 1. 1975 4,000 5 1/2% 10-12 July 1. 1976 3.000 5 1/2% 13-17 July 1. 1977 5,000 5 1/2% 18-20 July I, 1978 3_. 000 5 1/2% 21-25 July 1, 1979 5 . 000 5 1/2% 26-32 July 1, 1980 7,000 5 1/2% 33-37 July 1. 1913'1, 5.000 5 1/2% 38-74 July 1. 1982 17.0(J0 5 1/2% 75-134 July 1. 1983 60.0(J0 5 1/2% I 135-197 July 1. 1981if 63,000 5 1/2% 198-263 July 1. 1985 61ii.oo~ 5 1/2% 264-333 July 1. 1986 70.000 5 1/2% 334-400 July 1. 1987 67.0(1)0 5 1/2% In additian to the interest rate fixed' above, all of the Bonds shall bear an adjitional interest- rate of 1/2% per annum until July I, 1972. which 1/2% interest sha~l be evidenced by coupons payable on July 1 of each year from 1958 to and in- cluding 1972. and Which coupons shall be detached from said BlDnds. Both Rrincipal of and interest lDn the Bonds shall be-payable in lawful money of the United States of America at the main office of the Seattle Trust and Savings Bank in the City of Seattle, Washington, and shall be obligations only against the special Bond Redemption Fund created by this ordinance. (,..: ~ (;~, .~ s ,;' , TRANSCRIPI' OF ORDINANCE 275 CCon't.) (page -4-) Seetien 5. The city herElby rese:nes the right to redeem any or all of the Bonds outstanding at par plus accrued interest to date of redemption. in inverse numeriea1order, on any interest payment da1te on and after July 1. 1972. pro-v:ided. however. that if any or all of the Bends are retired by refund- ing. it shall be at'thefol10wing times and prices: On JUly I, 1~2 and January 'I, 1973, at $,102.00 per $100 par value On July I, 1973 and January I, 1974 at' $101.50 per $100 par value On July 1, 1974 and January 'I. 1975. at $101.00 per $100 par value On July I, 1975 and January 1. 1976. at $10<11.50 per $10m par value' On July 1. 1976 and any interest paym~nt date thereafter, at par. , ' Notic~ Qf'ariy such intended redemption shall be given by publication thereof in newspapers of general circulation in the cities of Seward, Alaska _ arid Seattle,' )rlashington, once a week for two consecutive weeks, the date of each such first p,ublication to be not more than forty-five nor less than thirty days prior to said redemption date. Intexest on any Bond or Bonds so ea1~ed for rerlemption shall cease on such redemption date unless the same are not redeemed upon presentation made Qursuant to such call. Section 6. The Bands shall be in substantially the following form: , UNITED STATES OF AMERICA NO. $1,000 TERRITORY OR ALASKA CITY OF SEWARD ELECTRIC UTILITY REVENUE BOND, 1957 KNOW ALL MEN BY THESE PRESENTS: , , That the City of Seward. a municipal corporation of the Territory of Alaska, for value received hereby promises to pay to bearer ad the first day of July, 19___. the principal sum of ONE. THOUsAAD OOUAFlS together with interest thereon at the rate of 6% per annum to July 1, 1972 and th&reafter at the rate of 5 1/2% per anm.um Csaid 6~ interest to be evidenced by couQans for semiannual interest attached'bereto at 5 l/2%'per anm.um from date ~ issue to date of maturitY,of this bond and by detaclied coupons for annual interest' at 1/2% per annum from date of issue to and including July 1. 1972). as ev:idenced by and upon presentation and surrender of such interest coupons as they se~e~lly become due. Both principal and interest are payable in lawful money of the United States of America at,the main office of the Seattle Trust and Savings Bank in Seattle, Wash~ngtan. solely out of the special fund of the city known as .Seward 1957 Electric Utility Re'l'enue Bond R~demption Fund" created by Ordinance No:. 275 -of the city. ' ~ , The city has reaerved the right to redeem any or all of the bonds of this issue, at 'par pUus accrued interest to date of ll'ed.emp1;ion. in in'l'erse numerical oider. on any interest payment date on and af!er .July 1. 1972; provided~ however. that if any 'or all of the bonds a~e retired by refunding, it shall be at the following times and priae~: , . , , On July 1. 1972 and January '1. 1973, at $102.00 per $100 par value On July 1. 1973 and January '1 , 1974.. at $101.50 per $100 par value -- On July 1. 1974. and .Tanuall'Y '1. 1975. at $101.00 per $100 par 'l'a1ue On July 1. 1975 and January '1, 1~76. at $100.50 per $100 par value On JUly I, 1976 and any interest payment date thereafter. at par. Notice of any such intended redemption shall be given by pub1i- catiod thereof in newspapers of general circulation in the cities of Seward, Alaska, and Seattle, Washington, once a week for two eonse- cutiva we~ks, the date of each such first publication to ~e not more than forty-five nor lesa than thirty days prior to said redemption date. This bond is one of an issue of e1eatric utility revenue, bonds of lik~ amount. date and tenor in the 'total principal sum mf $400.000. and part of an authori~ed issue of such bonds of $3.500.000 ($300.000 of which I '1"'; t~ c:; ...,:~ <:: r.~ I I :3 t-; '~,' TRANSCRIPl' OF ORDINANCE 275 (Con' t.) (page -5-) have been here.'tofore issued under date of February I, ]956),. and is issued pursuant to duly and reg~ularly adopted ordinances of the city and, a vote of the qualified electors thereof. Said $400,.000 of bonds 'areissued for the purpose of prov.iding funds to pay the cost of con- structing and inst~ling certain additions and improvements to and ex- tensions ClIf the electric utility system of the city, and are payable solely out of the gross r~enue of such system. The city hereby cov.enants and agrees with the owner and holder of this bond that it will keap and perform all the covenants- of this bond and: of Ordinances Nos. 253, 261. and 275 to be by it kept and performed. The city does hereby pledge and bind itself to set aside from the Electric Utility R~enue Fund of the city created by 0rdinanca No. 200, into which it has ~ledged that all of the gross earnings and rewenue of said 'electric utility system shall be paid, as the same are collected, and to pay into said Bond Redemption Fund and the Rese~e Account cre- ated therein,. the various amounts required by said Ordinance No. 275 to be paid into end maintained in said Fund and Account, all within the times prov.ided by said Ordinance. Said amounts so :g1edged are hereby declared to be a prior lien and charge upon the money in said Electric Utility Revenue Fund superior to all other charges epf any mind or nature eXllept the necessary cost of maintenance and operation of said system. and equal in rank to the charges upo~ sadd Fund for the payment of the principal of and interest on the outstanding electric utility revenue bonds epf the ci ty., The city has further bound itself to maintain said system in good c'ondition and repair, to operata the same in an efficient me,nner and at a. reasonable cos~, and to establish. maintain and collect rates and charges for light and power and all other services furnished by said utility that will provide revenue equal to 1.5 times the amounts necessary to pay the average annual principal and interest due OIl the outstanding electric utili ty revenue bonda of the city and the bonds of thi"s issue after nec- essary costs of maintenance and operation of said system have bean paid but b.etore depreciation. " It is hereby certified and declared that the bo~ds of this issue are issued pursuant to and in strict compliance with the laws of the United States of America ana the Territory of Alaska and the duly ado~ted ordinances of the City of Seward, and that all acts, conditions and things required to be done precedent to and in the issuance of this bond have happened, been done and performed. IN WITNESS WHEREOF, the City of Seward has caused this bond to be signed by its Mayor, to be attested by its Clerk, the corporate seal of the city to be impressed hereon. and the" interest coupons attached hereto to be signed with the facsimile signatures of said officials, this first day epf Jully. 1957. CITY OF SEWARD. ALASKA. By /sl Perry R. Stockton. Jr. 1\".ayOI', ATTEST: /s/ Erma Walker City Clerk The interest coupons to be attached to the Bonds shall be in subs tan- iallly the following form (semiannual coupons to maturity}: NO. $27.50 On the first day of , 19___, the City of Seward, Alaska, will pay to bearer at the main office of the Seattle Trust and Sa~ings Bank in Seattle, Washington. the sum of TWENTY-BEVEN AND 50jlOO DOLI~ in lawful money of the U~ited States of America out of the special fund of the city known as .Seward 1957 Eledric Utility Revenue Bond Re- demption Fund," said sum being semiannual inte~est due that day on its :;~r. t-:, 8~ TRANSCRIPT OF ORDINANCE 275 (Coni t.) page -6- electric utility revenue bond dated July I, 1957 and numbered . CITY OF SEWARD, ALASKA By /s/ Perry R. Stockton. ~r. Mayor ATTEST: /s/ Erma 'ialker CIty Clerk ~e interest coupons to be detached from the Bonds shall be in substant- ially the following form (additional detached annual coupmns to and includi~ July I, 1972): $5.00 NO. On the first day of July, 19._, the City of Se1ill8.rd, Alaska, will pay to bearer at the main office of the Seattle Trus~ and Savings Bank in Seat~le, Washington. the sum of 'FIVE AND NO/lOa DOllARS in law,ful money of the United Shtas of America out of the special fund of the city known as "Saward 1957 Electric Utility Revenue" Bond Redemptimn Fund.'. said sum baing annual interest due that day on its electric utility revenue bond dated July 1. 1957 and numbered . CITY OF SE"\vARD, AlASKA By /s/ Perry R. Stockton, Jr.' Mayor ATTEST: /s} Erma Walker City Clerk Section 7. The Bonds shall be signed cn behalf of the city by its Mayor, shall be attested by the City Clerk, and shall have the corporate seal of the city impressed thereon. The interest coupons provided for herein shall be signed with the facsimile signatures' of said ofticials. Section 8. That there be and is hereby created in the office of the City Treasurer a special fund of the city to be known as "Seward 1957 Electric Utility Revenue Bond Redemption Fund" (hereinafter called the "1957 Bond Redemption Fund"?, which Fund is to be drawn upon for the sole purpose of pay- ing the principal of and interest on the Bonds. The city hereby obligates and binds itself to set aside and pay into the 1957 Bond Redemption Fund out of the money in the Electric UtilityRevenue Fund certain fixed amounts necessary to pay the principal of and interest on the Bonds as the same respect- ive4r become due and" payable. Such payments shall be made into the 1957 Bond Redemption Fund on or before the twentieth day crf each month in the amounts hereinafter specified: (a) Beginning with the month of July, 1957. and continuing as long as any of the Bonds are outstanding and unpaid. an amount eQual to at least one-sixth of the 5 11'2% interest to become due and payable at the end of the next ensuing 6~QDth period on all of the Bonds then outstanding. (b) Beginning with the month of July. 1957, and continuing as long as any of the 1/2% COUp<l!IlS are outstanding and unpaid, an amount eQual to at least one- tW~lfth of the interest rElpreiBen1tedby such' cou,ptJ:nS' to become due ana' payable on July first ai', Elach otlnthe' auccuding years".toand indurHng 1972. (c) Beginning with the month of July. 1972. and continuing as long as any of the Bonds are outstanding and unpaid. an amount eQual to at least one- twelfth of th& principal to baeome due and payable on the next principal pay- ment date. The city further covenants that it will transfer from the 1957 Bond Redemp- timn Fund ~o the main office of the Seat~e Trust and Savings Bank in Seat~le. Washington. at least ten days before any instal]ment of interest or principal and interest may become due on @ny of the Bonds, an amount sufficient to pay each such instal]ment. I '''; H) ~;) "'.... -... ",'" .... t::.:J I I (~t l,1) ..-:\ '" j', .,"j' TRANSCRIPT OF OR[) INANCE Z7 5 (:Con 't. ) page -7- When there is sufficient money in the 1957 Bond Redemption Fund and the Reserve Account therein hereinafter created to redeem and retire al] of the Bonds and to pay the premium, i~ any, and interest due to such retirement date, then no further payments need be made into the 1957 Bond Redemption Fund. Said amounts so pledged to be paid into the 1957 Bond Redemption Fund and into such Reserve Accou,nt therein are hereby declared to be a prior lien and charge upon the money in the Electric Utility Revenue Fund superior to all other charges of any kind or nature @xcept the necessary cost of maintenance and operation of the System, and e~ual in rank to the charges upon such Eleetric Utility Revenue Fund for the payment of the principal of and interest on the Presently Outstanding Bonda. Section 9. There is hereby created a Reserve Account in said 1957 Bond Redemption Fund, and the city hereby agrees that it will set aside and pay into said Reserve Account out of the money in the Electric Utility Revenue Fund, and out of any other funds which it may have on hand and available for such purpose~, the sum of at least $400 a month commencing with the month of July, 1957, until the total amount of $2~,OOO has been paid therein, and that it will then pay into said Reserve. Account the sum of at least $215 per month until the total amount of $78,000 has been paid therein. The city further agrees, when said 'sum of $78',0100 has b::ren paid into sa.id Reaerve Account, that it will at all times maintain that amount therein until there is a sufficient amount in the 1957 Bond ReJemption Fund and Reserve Account to redeem and retire all the Bonds outstanding. In the event there shall be a deficiency in the 1957 Bond Redemption Fund to meet maturing installments of either interest on or principal of an~ interest on the Bonds, such deficiency shall be made up from the Reserve Account by the with- drawal of cash theref,rom. Any deficiency created in the Reserve Account by reason of any such withdrawal shall then be made up from the money in the Electric Utility Revenue Fund first available after making necessary ];lTovision for the reCluired payments into the 1957 Bond Redemption Fund. All money in the Reserve Account above provided for may be kept in cash or invested in United States Government obligations having a guaranteed market, or if such obligations are not available, then in United States Government obligations maturing not later than twe.lve years from date of purchase and in no event maturing later than the last maturity of the Bonds then mltstanding. Interest earned on any such investments shall be deposited in and become a part of the 1957 Bond Redemption Fund. Seetian 10. The corporate authorities of the city hereby declare, in fixing the amounts to be paid into the 1957 Bond Red.emption Fund and Reserve Account as aforesaid, that they have had due regard to the cost of maintenance and operation of the Systrem and to the amount of the revenue thereof previously pledged for the payment of the principal of and interest on the Presently Outstanding Bonds, and have not obligated the city to set aside: and PaY into sa1<li Fund and Account a greater amount of the revenue of the System than in their judgment will be avail- able over and above such cost of maintenance and operation and the amount of the revenue previously so pledged. Section 1]. The city covenants and agrees with the owners and holders of the Bonds that the Qayments into the bond redemption funds and reserve accounts created by Ordinances Nos. 200, 211, 248, 261 and this ordinance constitute the only charges which have been made upon the Eleetric Utility Revenue Fund, and that it will not hereafter create any bond redemption fund or reserve account for the payment of additional electric utility revenue bonds, warrants or other obligations, or issue any such obligations or create any additional indebtedness which will rank on a parity with or have any priority over the payments into the 1957 Bond Redemption Fund and Reserve Account created herein, except that it raserves the right to issue additional bonds payable from the gross revenues of the System 8nd to create special funds for the payment of the principal thereof and interest thereon into which funds payments may be made from the Electric Utility Revenue Fund sufficient to pay the principal of and interest on such additional bonds and to maintain ade~uate reserves therefor, which such payments may rank e~ually with the payments pledged to be Wide into the bond redemption funds and reserve accounts created by said Ordinances Nos. 20C, 211, 248, 261 and this ordinance provided that it does so in the manner and subject to the conditions and limitations set forth in Section 11 of said Ordinanc.e No. 200. ') ,- p ~, ~ i__' TRANSCRIPT OF ORDINANCE 275 (Cont t.) paga -8- Section 12. The Bands shall be entitled to all benefits" rights, privi- leges and security afforded by Ordinances Nos. 200, 211, 248 and 261. equally a~ ratably with the Presently Outstanding ~nds. ~l the terms, provisions and covenants of See.ti~ns 10 and 12 of said Ordinance NQ. 200 shall appJy to the Bonds. and the 1957 Bond Redempt ion Fund and Res,e:l!'Ye, Account created herein for the payment o~ the principal off and interest an the Bonds, to the same extent and effect as they do to, the Presently Outstanding Bonds and bond redemption funds and reserve accounts created by said ordinances for their payment. Section 1'3. The sale of the Bonds to Grande & Co., Inc. o( Seattle, Washington, at par plus accrued interest to date of delivery and under the terms and conditions of said Bonds as set forth herein. is hereby in all re~pects ratified and confirmed. - Section 14. ,This ordinance is declare:d to be one necessary for the immediate preservation of the public peace, propertYi health and safety of the people of Seward. Alaska. An em~r~ncy is hereby declared to exist, and this or,dinance shall take effect immediately upon its passage, approval and execu- tion and its publication by the posting of a copy tpereof in three public places in the city, one of which shall be the City HaB, or by publication in one issue 0f a newspaper of general circulation Rublished within the city. PASSED AND APPROVED this 21st day <!It: June , 1957. CITY OF SEWARD, ALilSKA By /s/ Perry R. St.ockton, Jr. Mayor ATTEST : /s/ Erma Walker 01 ty Clexk I, Erma walker, duly chosen, qualified and aeting Clerk of the City Qf Seward, Alaska, DO HE:REBY CERTIFY that the foregoing is a true and: correct , copy of Ordinance No. 275 of said dty, duly ado.pted by its COIIlJIlOll CC!1Uncil and ap~oved by its Mayor an the 21st day of June , 1957, and that the same has been entered in the records of such meeting held on said date. /s/ Erma Walker Qity Clerk ll. I~ I I I c" ;';. ~ !J,~'_' ~~ TRANSCRIPT OF ORDmANCE NO. 281. PASSFD AT MEETmG OF .TANUARY 21, 1958. Page 293 CITY OF SEWARD, ALASKA ORDmANCE NO. 281 AN ORDINANCE TO ProVIDE FOR THE ASSESSING, IEVYING AND COLlECTING. INCLUDING THE FORE- CLOSURE OF., GE:NERAL PROPERl'Y TAXES AND SPECIAL ASSESSMENTS FOR IMPROVEr>1ENTS IN THE CITY OF SEWARD. IN ORDER TO CONFORVl TO THE REQ.UIREMENTS OF THE TERRITORIAL LAW IN GENERAL AND IN PARTICULAR WITH CHAPTER 174. OF THE SESSION LAWS OF ALASKA FOR THE YEAR 1957. AND REPEALING ORmNA."JCES AND/OR PA.t:1TS OF ORDINANCES TO THE EXTENT OF ANY CONFLICT WITH THIS ORDINANCE. BE IT ORDAINED, by the City Council of th~ City of Seward as follows: SECTION 1. Property subieet to taxatimn. DateB to be fixe~ by the Council. ea) All property. both real and personal. within the City of Seward, not exempt from taxation under the laws of the United Statas or the Territory of Alaska, and/or Resolutions and/or Ordinances of the City of Seward. is subject to annual taxation for school and municipal purposes at its full and true value based upon the actual yalue of the property aasessed. (b) The rate of lev.y of tax, the date of e~ualizatiQn of the tax and the date when taxes shalIl become delinquent. shall be fixed by resolution of the City Council. and the levy for school and municipal purposes shall be separately made and fixed. but the aggregate thereof shall not exceed three percent of the as~essed value of the p~mperty assessed. SECTION 2. De~initiQns. (aj Real property includes nQ~ only the land itself..whether laid out in lots or Qthe~~ise, but also all buildings. structures, improvements. fixtures of whatsoeTer kind thereon.. and all possessory rights and privileges belonging to or in anywise apper- taining thereto, and the word "tract'" shall include all lands, pieces or parcels of land which may be separately assease~ together with fixtures and improvements thereon. (b) Personal property shall include any other property not specifically listed under real property. ,(0) PerS'On includes an individual, a partnership. a corporation. an association, an organiz~tion, a fiduciary and any other entity. (d) True Value. Property shall be assessed at its full and true value in money. as of .Tanuary 1 of the assessment year. In determining the full and trua Talue of property in money. the person IllAking the return, or the assessor, as the case may be, shall not adopt a lower or different standeli'd of ',alue be'Cl1use the same is to se;l!"Ve as a basis of taxation" nor shall he adopt as a criterion of value the price for which the propeFty would sell at auction, or at a forced sale, either sepaFately or in t~e aggregate. with all of the propeFty in the taxing district. but he shall ~alue the property at such sum as he belie~es the same to be fairly worth in money at the time of asse.ssment. SECTION 3. Assessment Method;; Time.;; Listinp;; Returns; Inveatip;aticm. (a) All taxable property must be assessed et its true and full value and all assassments shall be uniform and equal and based uporr the actual value of the property assessed. (b) The Municipal Assessor shall annually aSSSBS and list on a ta:lf roll all renl and personal property in,the name of the person by whom it is owned on the first day of .Tanuary. If no owner (!Jr claimant to the property can be diseovered. the prop- erty shall be assessed to the unknown 0wner. (c) The assessor shall complete the listing for the annual assessment roll of all real and personal property within the limits of the corporation before March 15th of eaeh year. Provided, howe~]'. the assessor may list undiscovered or omitted per- sonal property to be included on a-supplemental tax roll. The listing of all taxable property maj' be made upon permanent separate; ledger cerds which will be the combined assessment roll and tax ledJger. Real property shall be assessed to the owner or record as shtnln in the records of the U. S. COlllIllissioner (ane Ex-Officio Recorder elf the Precinct). provided, howewer, that any other person having an interest in the property may be listed on the assessment recQrds with .the owner. The person in whose name any property is listed as owner thereof shall be conclusively presurr~d to be the t,;: '''7 b) '1:.,1; .-\>c1 T~~CRiPT OF'ORDINANCE NO. 281 (Con't.) Page -2- legal owner of record. If the owner of l!lJnd is unknCllWn, such land may be assessed to an .Unknown Owner'" or .Unknown Owners". No assessment shall: be invalidated by a mistake, om:lssi<iln or eI'll'Or in the name, of the owner of the real property assessed, if the property is corrreetly described. Cdl The Assessor may list real property located in any subdivision by lot and block or tract description, and un-subdivided propauty according to the land office section an~ township survey description, or by giving the boundaries thereof, or by reference to the book and page of the records af the_ U. S. C~issioner where,the description may be found or by designation of tax lot number raferring to a public record kept by the Assessor of descri~tions of real property, or in such other manner as to cause the description to be capable of being made certa:ln. Initial letters, ablD:ll'sviatilil'ns,. fractions and exponents, to designate the township, range, sElection or part of a section, or the numbe:r of any let or block or part thereof, or any distance, course, bearing or direction, may be employed in any such description of real prop- arty. ~ {~l EVery Rerson shall submit in duplicate to the Assa8sor a combined Real and Personal Property Return of any ;g.roperty owned by him. or in which he has an interest, and of the propell"ty held or controlled by him in a- repll"esentative capacity, in the mann,er prlil'se:ribed in this Ord inance, which return shall be based on property values existing as of January 1st of the year in which "j;hllt return is made. The person making the return in ev.ery case shall state an addrass to which all n0tices ~qu:lred ~o be given to him under this Ordinance may be mailed or delivered. The return shall shCllW the nature, quantity, description, amount and value of all real and personal property, the place where the property is situated, and said. return sha11 be in such fonn and include such ad&itional infonnation as the City Council may preacribe, and shall be signed and verified under Qath by thE\' person, liable or his.or its authorized agent or representative. Said return shall be filed on or before January 15th of each year. The assessor may, ,by notice in writing to any person by whom a return has been made, require from ~im a further +eturn containing additional details,and more ex- plicit particulars, and upon receipt of the notice, that person shall,comply fully with its requirement~ within thirty days. (f) The Assessor personallly, or by any designated assistant, shall, after identifying themselves, have the right to enter upon and inspect the premises of any pers,on at reasonable times for the purpose of making an examination, 'faluation or assessment of either or both real and personal property. He shall have access to and may exam~ne all property re~ords involved, and any person shall, upon request, furnish to the Assessor or his assistant e"ery facility and assistance for the purpose of sueh examination, valuation or assessment. The Assessor shall not be bound to aceept as cornect the return made by any persen" but if he thinks it necessary or expedient, or if he suspects that a.person WhCll has not made a return has property subject to taxfl.tion, he shall lllI;l.ke an independent investigati~ as t<J the prcperty of that pe~on, and may make his own valuation and assessment of the taxable. amCl)unt therecOf" which shall be primao facie_ eYidende for all legal purposes and proceedings. The Assessor may, examine a person on qat;h or otherwise, and upon request Qf the Assessor, the perslO,n shall present himsaJ.f for' examination by the. A.ssessor., ,-' (g) All statements on property returns made by any person,required under this Ordinance to file sueh return shall be confidential, and said return may not be in- spected by ~ person except 0fr~cers authorized to administer the tax laws of the United States QT the Territory of Alaska, or a law enforcement officer, or in response to a proper subpoena from a court. Any employee.. who- violates this restriction by cOIml1Unicating any informati<iln obtained under these provisions, except such information as is required by law to be shown on the asse.ssment rolls or who allows any person not legally entitled thereto to inspect or have access to any return made under these pro,,- isiClIls shall be guilty of a misdemeanor pUnishable under this ordinance, and shall be immediately discharged f'from his office of employment. SEC,TION 4. Content Cltff' Assessment ,ReUl. 'I ,I The Assessor shall prepare an annual assessment roll in duplicate upon which he shall enter the.. following particulars: (I) The names and ~st known address61'S of all persons with property liable to assessment and taxation; (2) A descr1ption of all taxabla property; (J) The asse~sed value, quantity, or amount of said property; and (4) The aMrears of taxes, if any, owing by any :gersons., I ~ l~ ,~ ~~ -< w I I ~,. ,.,.,. a;. (" ,', 1:";) TRANSCRIPT OF ORDINANCE NO. 281 (Can't.) page -3- SECTION 5. NQtice, Publication. Corll'liietion of Assessment Rbll. (a) The Assessor shall give to every person named in the assessment ro~l a notice of assessment. showing the assessed value of his property. On the back of each assessment notice shall be printed a brief summary for the information of the taxpayer, of the dates when the taxes are payable, delinquent. and subject to interest and penalty, dates when the Board will sit for equalization purposes and any other particulars specified by the council. The assessment notice shall be directed to the person to wh= it is to be given, and shall be sufficiently given if it is mailed by first class mail addressed to, or is delive:red at, his address as last known to the assessorj or, if the address is not known to the assessor, the notice may be addressed to the person at the post office nearest to the place where the property is situated. The date on ",hich the notice is mailed or is delivered shall be deemed to be the date on which the notice is given for purposes of this Ordinance. Cb) When valuation notices have been mailed, the Assessor shall cause notice that the assessment rolls have been completed to be published in a newspaper of €Sneral circul~tion once each week for two successive weeks. Such notice shall also state when and where the equalization hearings shall be held and that an appeal may be taken to the Board of Equalization upon the filing of notice in writing with the Board specifying the grounds foT' the 'ippeal. (c) The Asaessor may corl!'ect any error or supply any omission made or arising in the preparation of the assessment roll at ~ny time before the sitting of the Board of Equalization. It shall be the duty of every person receiving a notice of assessment to advise the assessor of 'iny error or omission he may have observed in the assessment of his property, in order that the assessor may correct the same. SECTION 6. Appeal to Board of Equalization; notice cof apllesl; hearing. (a) Any person who receives notice or whose name appears on the assessment roll may appeal to the- Board with respect to any alleged erll'O!' in the valuation, over- ch'irge, omission or neglect of the assessor not adjusted to the taxpayer's satis- faction.. ~~enever it ap~ears to the Board that there are overcharges or errors or invalidities in the assessment roB., or in any of the proceedings leading up to or subsequent to the preparation of' the rolli, and there, is no appeal before the Board by which the same may be dealt with, or whe:rre the name of any person is o.rdered by the Board to be entered on the assessment roll, by way of addition or substitution, for the purpose of assessment" the Board shall cause notice of assessment to be mailed by the assessor to that person or his agent giving him at le9st 30 days from the date of such mailing within which to appeal to the Board against the 'issessment. (b) Notice of appeal, in writing, specifying the grounds for the appeal, shaB be filed with the Board within 30 d8Ys aftel!' the date on which the assessor's notice of assessment was given to the person appealing.. Suc.h notice mllst contain a certification that a true copy thereof was mailed or delivered to the assessor. If notice of appeal is not ~iven within that period, the right of appeal shall cease as to any mat~er within the jurisdiction of the Board, unless it is shown to the satisfaction of the Board that the taxpayer was unable to appeal within the time so limited. A copy of the notice of appeal must be sent to the assessor as above indi- c-a ted. (c2 Upon receipt of the notice of appeal, the assessor shall make a record of the same in such form as the council may direct, which record shall contain all the information shown on the assessment roll in respect to the subject matter of the appeal, and the assessor shall place the same' before the Board from time to time as may be required by the Board. The Board shall cause a notice of the sitting at which the appeal is to be heared to be mailed by the assessor to the person by whom the notice of appeal was given, and to every other person in respect to whom the appeal is taken, to their respective addiresses as last known to the asse;ssor. r SEWARD, ALASKA Regular Meeting, Sept. 4, 1958 The regular, postponed meeting of the City Council was called to order at 8:07 PM by Mayor Stockton. Present were Clmn. Amend, Durant, Knight, Leirer and Lowell. Clm. Johnson absent. City Manager Bordwell also present. The Mayor stated that the purpose of this meeting was to take up business that had not been taken care of prev- iously due to postponements of past meetings. Minutes of the regular meeting of June 17 were read and approved as read. Minutes of regular meeting of July 7 were read with one correction made. The statement that the Alaska Surplus Property Act was extended to December 31, 1959 was corrected by City ~~nager to read as follows: "it was passed by the l~~er house and as it stands expires on Dec. 31, 1958". Minutes were approved as corrected. Minutes of special meeting of July 31, 1958 were read and approved as read. Minutes of Special Joint Meeti n:;J of August 14, 1958 were read and approved as read. Mayor stockton then asked if there was anyone present in the audience who wished to speak. None so stated. Council then turned to the first item of Old Business which was the Third Ave. Paving Questions status Report and reported by City Manager Bordwell. He stated that the Maintenance and Construction Engineer, John Cooley, fram Bureau of Public Roads was here and in company wi th Mr. Morgan, B.P.R. Resident Engineer, and Mr. Bordwell, they went over the Paving Project. With respect to the water lines, Mr. Richie and Mr. .Morgan staked the water lines in question and they found the finished grade would provide a minimum of 4'6" invert grade. Mayor stockton asked the Clmn. to state their opinions as to whether or not they agreed with Mr. Richie's statement that there will be no trouble with the water mains. Clm. Leirer made the statement that at the intersection on ~ams and Third, the contractors in cutting the stand pipes off, cut so deep that the top of the valve is a bare 2' deep. Clm. Leirer also said that Mr. Richie made the statement that they would have. frozen pipes here. Mayor stockton said that this was a problem that Mr. Richie should discuss with the City Manager and then be taken up with the Utility Board and if th~y then desire to take it up with the City Council, they can do so. The Mayor stated at this time that it might be well if the City go on reco~ with our City Attorney that we are not in full accord with the way the B.P.R. has engineered this project. Clm. Leirer brouqht out the point that the old culvert on the Lagoon Road is pretty well plugged and that the water level is low now and possibly it could be cleaned out. y~. Liebelt, Street Supt., who was present, said he was aware of the situation and it would be taken care of as soon as time permits. Clm. Knight said that he had heard the rumor that the Contractor was going to aban- don the paving project for the balance of this year besause of weather conditions and asked if there was anything official on this. No one could answer this question. The Council then turned to New Business. Item a, consisting of Payment of total outstanding bills to Seward Electric System; and Item b, proposal to pay Foster Saunders (1957) and Foster Bros. (1956) and Bet up as loan to Seward Electr}c System from General Fund and Item c and d, Settlement of accounts between General Fund and " Seward Water System and Seward Electric System were ~" taken up together ali' ~'..!jJJ.ctdi '-Jy Mr. Headrick, Chief Accountant. Mr. Headrick stated that the only bills left now are what the City owes the Seward Electric in delinquent light bills, street lighting charges and gas that had not been previously billed. If this payment could be made the amount could be put into the Bond Redemption Reserve Fund. The chair at this time entertained a motion that we adopt Mr. Headrick's reco~~ndation. Clm. Leirer made the motion "I move that the City pay outstanding bills of the City to the Seward Electric System in one lump sum." Motion seconded by elm. Knight, Clmn. Amend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. Mr. Headrid( next reported on the Foster-8aunder situation and that the only way we could pay their bill is by a loan from the City to the Seward Electric System. Clm, Knight made a motion that "I move that the General Fund loan to the Seward Electric ~tem funds to pay the 1957~recognized contractual obligation to Fo;t~r:S~~d;r~:-N~rthern ~entures and the 1956 recognized contractual obliqation to Foster Bros. in ~ a,ggregate amoun1;_~of $13.143'2._0-,," Motion seconded by Clm. Leirer. Clmn. Amend, Durant, Knight, Leirer and Lowell ~oted yes. Motion carried. Next item of business was the proposal to permit on interim basis, one electrical entrance to buildings in place of two - subject to actual amendment of Ordinance #207, recommended by Utility Board. City Manager explained that the Utility Board felt that it was unnecessary to have two entrances as our Ordinance now states and and that we permit anyone building now to use only one electrical entrance. The asked if there was any objection by the Council to having this matter taken care of r-'..~ SD'TARD, ALASKA Regular Meeting, Sept. 4, 1958 - ::0 l.l ::t> ~ as the Utility Board requested until an amendment to Ordinance 207 could bP. Ill9.de.. Council was agreed that there was no objection. The next item of business was Mr. Werner's request to JBview the penalty and int- erest charges on his current taxes. Mr. Werner's letter was read to the Council by City Manager. Discussion followed about this matter. Clm. Durant made a motion that ~e waive the penalty and interest on ,Mr. Werners taxes for 1957-58 Ann accept Mr. Werner's check as full payment." Seconded by Clm. Knight. Clron. Amend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. Next item was report on local government (under Statehood) conference in Anchor- age. Manager Bordwell reported briefly on this and said that he would have a paper writt en on this problem for the Council to review and report to the people. Next item was payment of July bills. Clm. Knight questioned the bills for Don's Cafe. It was answered that this was for prisoner's meals. It was asked that the requisitions be attached to the bills for the Council's review from now on. ,Clm. Durant asked that the Alaska Surplus Property Servide bill be audited before payment. The question was asked about the hospital bill for Ole Barr. It was stated that the city was liable for hospital bills for prisoners while they were confined to City Jail~ Question was asked if the police car wasn't to have been under-coated at time of purchase? Answer was no. Clm. Knight made the mot ion that "1 move that all the bills be paid pending the audit of the Alaska Surplus Pr.QR.er1:y,Service bill.1 Seconded bv Clm. Lowell. Clron. };mend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. Next item of business was the Used Equipment Bids. City Manager explained that items 1 through 4 are Utility items and items 5 through 9 are City items. City Manager reported that ,his personal feeling about this was that we did not have a legitimate bid on any item. Clm. Knight made the motion that '"I move that ,all bids be reiecteq.'" Seconded by Clm. Amend. Clron. Amend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. A laska Telephone Corp. natters was the next item of bueiness. City Manager reported on the letter received from the Telephone Co. Trustee with the three plans sug- gested for fire and police protection under automatic switchboard service. General discussion followed on this questioni The Mayor asked if it was the consensus.of the Council that they would abide bv the decision of the Fire Department. elm. Lowell expressed his opinion that Plan #1 was the most favorable but it WQuld be necessary under that plan to have someone on duty 24 hrs. a day. Since no costs had been submitt ed with the various plans, it was difficult for the Council to come to any decision in such a short time as requested. The City manager was instructed to write to Mr. Harris advising him that we could not come to a decision in as short a time as he requested and if a decision had to be made immediately, he could go ahead and make it and we will advise when we can. Council turned to next item of business which was Snow Removal Equipment. City Manager reported that we have a problem with respect to getting rubber tired snow removal equipment for maintaining Third Ave. after painting, also a Sand Spreader is unJently needed. General discussion followed about street equipment. Clm. Leirer made the motion that "r move that we qet a Sand Spreader con:dstent with, th<LL~~Q!m1J'1T1daticn cf the City Manaqe;:.." Seconded by Clm. Durant. Clmn. Amend, Durant, Leirer, Knight and Lowell voted yes. Motion carried. It was the Council's concurrence that we hold our decisio 1'1 on the snow equipment for a couple of weeks. Next item was the Municipal Election on October 7th. City Manager explained why it was necessary to have a City election when there will be a General Election in November. City Manager then explained the proposed Proposition, Home Rule. After general dis- cussion the general consensus of the CounCil was that Home Rule Commission should be appointed by the Council. Clm. Knight moved "That the Home Rule proposition with the Commdssion members to be appointed by the Council, be placed upon the ballot~.. Motion seconded by Clm. -Leirer. Clrron. AIrend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. The Proposed Proposition for Issuing General Obligation Bonds for Street Improvement' District #2 was explained and discussed by the Council. Clm. Leirer made the motion that "L.m9..v_u_hat Proposition for Is.sui~Gen~raJQlJligation Bonds in_ S~:r!let Improvement District #2 in the amount not to exceed $275.000.00 be Dut on the r--' "'1 " SEWARD, ALASKA Regular Meeting, Sept. 4, i958 (Con't.) ballot. - Seconded by Clm. Amend. Clmn. Amend, Durant, Knight, Leirer and Lowell voted yes. . 11otion carried. Resolution #124 regarding Appointment of Election Judges was then considered by the Council. ,Clm. Knight made the motion that -I move that we suspend the rules for th~ ~nnptionnnf Resolution 1124.- Seconded by Clm. Amend. Clron. Amend, Durant, Knight, Leirer and Lowell voted yes. Motion carried. Clm. Leirer made the motion -That we adopt Resolution #124~- Seconded by Clm. Amend. Clmn. Durant, Amend, Knight, Leirer and Lowell voted yes.- Motion carried. RES 0 L UTI 0 N No. 124 BE IT REOOLVED by the Common Council of the Ci ty of Seward, Alaska that the following named persons are hereby appointed and shall act as Judges, Clerks and as Inspector of Election at the Regular Munioipal Election on October 7, 1958, at Seward, Alaska. Said Municipal Election to be held for the purpose of voting for three (3) Councilmen for two year terms, one (1) Utility Board Member for a five year term, one (I) School Board Member for a five year term, and the suanission to the qualified electors of the City of Seward the following Propositions: PROPOSITION A Shall the City of Seward, Alaska, incur an indebtedness in the sum of $275,000.00 for the purpose of creating street improvements of a permanent nature as follows: The installation of underground drainage facilities, full width paving of certain streets together with neoessary curbs, gutters, and earth work all as described in City of Seward Ordinance No. 284 creating street Improvement District No. 2 and providing for the levy and collection of the full costs thereof assessed against the property within said Improvement DistriQt No. 2 and in payment therefor to issue General Obli9ation Bonds in the sum of not to eXCeed $275,000.00 secured by the full faith and credit of the people of the City of Seward, Alaska and to bear in- terest at not to exceed $6~ per annum? YES . . . . . . . . . . LI No . . . . . . . . . .LI PROPOSITION B Shall the City of Seward, Alaska adopt a City Charter providing for a Home Rule type of local government pursuant to the power so to do granted by Section 9, Article 10 of the Constitution of the future State of Alaska, said Charter to be drafted by a five member Charter Commission, appointed by the City Council of the City of Seward, whose duty it shall be to draft a City Charter for review by the City Council and be submitted for ratification by the voters of the City of Seward at a future General or Special Election to be held after the Constitution of the future state of Alaska Shall be- come effective? YES . . . . . . . . . LI NO......... LI JUDGES: Hugh F. Hall (Inspector'. Mildred E. Kirkpatrick Emma Jean Cameron CLERKS: Wilma Lind Elizabeth Mahan The rules governing the passage and approval of Resolutions are hereby sus- pended and this Resolution shall be effective immediately upon its intro- duction and passage this !!h day of September, 1958. /s/ Perry R. stockton, Jr. Mayor Attest: /s/ ~ene Snyder, City Clerk ~ I I I I SE.WARD, ALAfJCA Regular Meeting Sept. 4, 1958 (Continued. ~ :::0 .~ ~ =- T here being no further business, the meeting adjourned at 11:50 PM. APPROVED: a::;r. Q -1~ JA ;& Perry . stockton, JI/. Mayor Attest: YA->ILL~' j l. ---j (, <l j ~cting City Clerk - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - SEWARD, ALASKA Regular Meeting Sept. 22, 1958 The regular meetiIY;1 of the City Council was called to order by Mayor stockton at 8:07 PM. Present were Clmn. Johnson, Lowell, Durant, Knight and Clm. Amend ar- rived at 8:15 PM. Also present was City Manager Bordwell. The Mayor stated the purpose of this meetiI1;1 was to continue the meeting which was postponed previous- ly due to lack of quorum. Minutes of the regular, postponed meeting of September 4, 1958 were re ad and approved as read. The first item of old wsiness was snow removal equipnent. City Manager reported that the City had received quotations from two different companies. The first from Craig-Taylor Company of Anchorage for a Trojan Model, Tracto-loader at a total price, with accessories, of $20,879.00, less trade-in allowance for the City's present loader of $6,250.00 or a total of $14,629.00. This price was for a GMC engine and if the city wished a Hercules engine, the quoted price ,would be $1000.00 less. The second quotation was from Yukon Equipment for a Model TL-16, Tractor.loader at a price of $19,315.50, plus $175.00 for bucket teeth, less a trade-in allowance $500 0.00 or a total price of $14,490.50. Considerable dis- cussion followed about the street Dept. budget and the fact that the budget only allowed $10,000 for equipment this year. The fact was brought out that there is a possibility that the paving project would not be finished thi s year and then we could postpone the buying of this piece of equipment until we are more in a position to do so. City Manager reported that the Contractor had told the Bur- eau of Public Roads that they would be all finished by Oct. 15th, although weather conditions could change this. Discussion followed about where the Street Dept. budget could l:e cut to raise the necessary finances for this equipment. It was the general opinion of the Clmn. that we should wait until the next regular Council meeting to make their decision and that would allow the City Manager time to find out if the paving is going to l:e finished this season or not. Clm. Lowell made the motion '"r move that we postpone the decision of buying the tractor untilthe_n~xt reqular meeting and if at that time the rec~~~~tio~ f!:om t:l1eCi tYd~nager ~s_.:tha t \<{esllQ~Jd OOy,t:11.e dl!ch~q,n_ shC)uls! be rmcie as to wrich piece of equipment we should get." Seconded by Clm. Knight. Clmn. Amend, Durant, Johnson, Knight and Lowell voted yes. Motion carried. Council then turned to new bUF<iness, the first item being the Seward School System Information Report. City Man&ger reported that the School system had school bus problems and also the fact that there was no money in the bus depreciation reserve fund for new school buses. Manager Bordwell :x:ead excerpts fran a letter written to Supt. Fabricious with regards to the bus depreciation fudd. General discussion followed about ':"{ EE matters. Mayor explained the'. :~. ~ l'::Jricious had sugge'sted to him that it would be well for the School Board to get together with the City Council in the near future to go over financial matters. YJayor suggested tnat \1e should arrange for a special meeting with the school board, and it was the con- census of the Council that thi s should be oone. City Manager was instructed to check with lk. Fabricious to see if it was the desire of that group to have such a meeting and if 50, a date would be set for a j oint meeting. The next item of business was Seward Electric &ystem matters. City Hanager re- ported on this and reported that, as we all know, the Systen has not been able to meet all the requirements of the bondirg company as far as bond reserve require- ments are concerned. He stated tbat Mr. Sheppard of Grame & Co. has requested a 30% increase in electric rates in order to provide a 1.5 revenue coverage. HOw. ever, Mr. Sheppard was agreeable to allow the City a little more ti~ in order that the Ci ty Manager could see what solut ion he could come up with. Manager Bordwell reported that he had gone to Anchorage to see what he could find out there and he r-=~D' I " ~";JI ;'1 ALASKA Regular Meeting Sept. 22, 1958 (Cont inued) he reported the situation with Anchorage and Chugach Electric are substantially the same. Both are stalling for time. City of Anchorage is interested in more power, but -they did not attain their growth factor this year either. City Manager reported that were:;; increase rates as Mr. Sheppard requested it would tend to decrease revenue iristead of the opposite. If we could find some way to reduce some rates with the effect of increasing our consumption we would tend to increase net revenue. City Manager stated that he would like to have Mr. Sheppard come to Seward and meet with the Council and the Utility Board and see on the scene that these things are as we are telling him. The Mayor brought out the fact that we have to convince Mr. Sheppard to see it our way as if he so desires, he can increase the rates whether we wish or not. City Manager reported that in a further attempt to reduce our Electric System costs Harstad has been working on a proposal to cut expenses with an unattended operation at a cost of about $65,000, which would save us $45,000 per year. At this time City Manager was instructed to contact Mr. Sheppard and ask that he come up and meet with the Council and Utility Board as soon as possible. Council then turned to the next item on the agenda which was a request for authority to reimburse the Ci ty Clerk for expenses to be incurred while transacting eay busi- ness in Anchorage. City Manager reported that there is no provision for reimbursing City Clerk now, but it could come out of the travel expense set up for City Manager. After di,scussion, Clm. Durant made the motion "I make a motion that we pay such ex- penses as require9_to__tz:.a_rLs~L.t!t~ _~~c_e_ssi3:ry__cit Lbu;inE;ss ~"-Secondedby Clm. Knight. Cfmn~-AIDend~-"Durant, Johnson, Knight and Lowell voted yes. Motion carried. Council then turned to the next item on the agenda which was Mr. Black's request that his ~rsonal property return be reduced to $11,000.00 which was his return for the last two years. After discussion, Clm. Knight made the motion "I move that Mr. Black's request for a.::ltll_l;.!me!lt be.. gr.an..t~d." Seconded by Clm. Johnson. Clron. Amend, Durant, Johnson, Knight and Lowell voted yes. Motion carried. The City Manager next reported that he had had filed with him just today a petition for objectors against the paving of street Improvement District No.2. Time for objections to be filed does not expire until Sept. 29th. Manager Bordwell stated that we have two ways to act to meet the objections. First, reduce the quality of the .job to meet the price objection. Or 2, redefine the area and extend it to a greater area with the cost spread on a benefited proportion basis. He went on to explain that the job was estimated at the latest contractor's bid figures and they were based on a semi-heavy duty project. If we cut down on the quality of the job we would find that thedbwntown area would not stand up with the heavy loads that it would be subjected to. It was the consensus of the Council that the quality of the job should not be cut. Mrs. Darling who was present, spoke at this time and asked if it was possible to split up the district and just do 4th Ave. General discussion followed about the paving project and its problems and it was the consensus that the petition/should be checked and percentages worked up as to objectors on both 4th and 5th Avenues. The Mayor stated that it would be wi se for the people to be advi sed of what they would be voting on at the coming election. Home Rule was entirely strange to most people. City Manager reported that he Pad written a paper on Home Rule that would enlighten the people. Clm. Knight volunteered to go on the radio with Mr. Bordwell to di scuss these questio ns. An additional item of new business presented by City Manager was the coming 1960 census ,and block count. It was explained that cities under 10,000 population could have this block count for $500.00. Since no particular demand for the block count could be seen, the City Manager was instructed to write and state that we are not interested in this service. The next item of business brought up by City Manager was that Cheney Construction was asked to move their batch plant outside the city limits to get it away from the Clearview district. Cheney Construction has complied with our request and moved to our garbage dump site but they would like a lease for the purpose of leaving their rock crusher and paving plant out at the site for one year. They would be willing to pay $300.00 per year for the privilege to leave their plant at the site. After discussion about this question Clm. Knight made the motion "I move that the Cit~ Mci..nagt!r bei 1'Is truc ~ed t()_c:!! '!...~ .1J.E..~_~ea s~ wi ~ h t he Che ney Cons t ructi on provi di ng th.at they absolve the City from all liability, for the sum of $30Q..OO th~~...I?~r:- mitted to operate and store their crusher on the City~~garbag~ dUffiQ for one V~ar from date of executicm." Seconded by Clm. Durant. Clron. Amend, Durant, Johnson Knight and Lowell voted yes. Motion carried. If I . I I I I I I SE',1ARD, ALASKA ,...,. ::r:: ~ :J;;;o c:.. Regular Meeting Sept. 22, 1958 (Cont inued) Clm. Johnson reported at this tine that at the last meeting of the Fire Depart- ment they voted to send four nen to Anchorage to attend the Fire Departrrent ~chool to be held there this week and asked permission to have $300.00 of their Main- tenance and Equiprrent monies to defray expenses of the men attending the sc~~ool. Clm. Knight made the motion "~_move the use.of $300.00 of Equ,ipmE!nt Mainj:~Ilance, Funds be authorized to finance the attendance of fireman at the Fire _~~Eartmen! School." Motion seconded by Clm. Lowell. Clron. Amend, Durant, Johnson, Knight and Lowell voted yes. Motion card ed. Clm. Aand brought up the question of what are we going to do with the City water main over on Adams street that is now only a little over 2' deep? Water System Foreman Richie, who was present, reported that since he and the BPR engineer had gone over the block previously in question, the contractors had cut the inter- section on A dams Street some more and he stated that it was only a little over 2' deep. The Mayor stated that he felt that this was a Utility Board matter and they should call a special meeting, if necessary, to take care of this immed- ia tel y. The next item was payment of August bills. Clm. Durant questioned a bill of Seward Electric for work on the Small Boat Harbor. The bills presented were as follows: J oe Hughes, 19.60; Larry's Service, 30.09; Win Ervin Motors, 3.20; Watsjold Fuel, 75.59; Werner's Market, 17.09; Bay City Motors, 19.58; John Smith 205.50; Seward Builders Supply, 26.76; Seward Machine Shop, 5.25; standard Oil, 157.61; Seward Electric System, 68.53; Seward Hardware, 3.85; Seward Electric 43.36; Rettig Scott, 714.38; Petticoat Gazette 148.61; Osbo's 3.50; Municipal Finance Officers Ass'n. $25.00; Northern Commercial Co. 37.90; Seward Broad- casting Co. 15.00; Color Art Printing Co. 118.75; Charles R. Griffin Co. 50.49; Order of DeMolay 100.00; Durant's Hardware 31.60; Craig Taylor Equipment 161.64; Commercial Stationers 30.38; Bill's Parts & Service 29.53; B & C Automotive 104.29; B & C Auto. 6.12; Alaska Communication System 17.75 and 21.95; Alaska Shop 8.85; Armco Drainage Co. 468.12; Automotive Parts & Equipment 134.89; Andy's Oil Delivery 30.50; Anc horage Oxygen 11.00; Alaska Telephone Corp. 54.55; total of $3,000.81. There being no further questions on the bills, Clm. Knight made the motion 71 wove that the bills be paid as presented." Motion seconded by Clm. Lowell. Clm. Amend, Johnson, Knight, Lowell voted yes. Clm. Durant voted no. Motion carried. There being no further business, meeting was adjourned at 10:55 PM. Attest: -f "-1/ " I // . ( /L l'c-t L t' J '--- . '-...1--1..... Acting City Clerk APPROVED: C?t~~1 Q -1L4"~1 ,l Perry R! Stockton, Jr., /~yor - - - - - - - - .. - .. .. .. .. .. .... ................................................-.......... SEWARD, ALASKA Regular Meeting, October 6, 1958 The regular meeting of the City Council was called to order by Acting Mayor Durant, appointed by concurrence of Council, at 8:24 PM. Present were Clmn. Amend, Durant, Johnson and Lowell. Clm. Leirer arrived at 9:25 PM. Absent were Mayor Stockton and Clm. Knight. Also present was City Manager Bordwell. Minutes of the regular meeting of September 22, 1958 were read and approved as read. Acting Mayor Durant inforned the number of people present that Mayor Stockton was in the States on business and Clm. Knight was in Anchorage on business and Clm. Leirer was on his way in from the Cooper Lake Project and would be here in time for the Council to take necessary action on items. ~e number of people present were asked if they wished to speak and the only one who wished to do so was Mr. ~ay Lee. His question was if it would be possible for the Ci ty to give any aid or help to get a corner of the school grounds leveled off for a skating rink. City Manager reported that we will try to comply with this request if we can without adding to City costs, as this is,an item that was not placed in the budget. Street Supt. ~iebelt, when questioned, replied that he would r ..... SE'.1ARD, ALASKA Regular Meeting, Oct. 6, 1958 (Continued) be pushed for time to get all the necessary work done this fall. Considerable dis- cussion followed on this question and it was the consensus of the ~ouncil that if the city employees were willing to volunteer their time to get this job done, the City would permit their equipment to be operated. The first item of Old Business had to be postponed at the present time until the arrival of Clm. Leirer so that action could be taken on the matter. The Council then turned to the next item of Old Business which was Seward General Hospital Information Report. City Manager reported that as everyone knew, in ~st the City had received a letter from the Executive Director of the Woman's Division of Methodist Church to the effect that they wished to withdraw from their lease of the Seward General Hospital. The City, in turn, wrote a letter to the Boa~d Head- quarters asking if there was anything they could do to help them abandon their dec- i,sion. City Manager reported that just today he had received an answer from them stating that they had decided to remain with their original decision and would like to withdraw from their lease effective 6 months from the date of their first letter, which would mean that their lease would expire in February of 1959. City Manager recommended to the Council that we form a non-profit corporation which would in turn lease the hospital to some other organization to lease it. He also reported that the old Hospital Board had been reconstituted and were working agressively on the problem. The CounciJ then turned to the first item of new business which was the report on Shell Oil Company matters. City Manager reported that we have just been presented with a proposed lease for City owned lands to provide a bulk plant terminal in Seward similar to that of Standard Oil. He went on to say that there are a number of problems to be worked out, but we are sure they can, be worked out. He. reported that Captain Brodginski, an executive from Keystone Shipping Co. who would handle the transporting of Shell's products, was in Seward the past weekend, together with Mr. H. H. Wood from Shell Oil Co~ and in company with Mr. Bordwell had looked over the available land and looked over the docks. They have requested aerial photo- graphs ~the Ar~Dock and San Juan Docks from us, which will be taken as soon as weather permits. City Manager reported that our City Attorney also has a copy of the proposed lease and that he and Mr. Buckalew will get together soon to go over this lease and will give the Council their general view of this proposed lease. He went on to explain that Shell's minimum investment will exceed one million and they would employ probably 10 to 15 men. Acting Mayor Durant asked the question about the Army Dock and if that would be available to Shell Oil. It was pointed out that Alaska Railroad intends to take over both docks as of December, 1958 and the Army Dock will be entirely excessive to their needs. It will be turned back to the Army. Shell will be negotiating for the docks themselves, that will not be up to the City. The Council then turned back to the item of Old Business that was not completed, mainly Snow Removal Equipment. City Manager reported that we had several bids to furnish rubber tired snow removal equipment, which could also be used to work hard materials in other seasons of the year. He explained that it was the Council's decision at the last meeting to postpone making their decision until this meeting, at which time they hoped to know if the paving would be completed this year or not, so that there would be a need for this type of equipment. City Manager reported that he still was not able to find out definitely if the paving would be done, the Contractor still hoped to have some of it at least, done this year. Clm. Amend stated at this time that as he stated previously, he is still against the City buying this equipment that they cannot afford. Question was asked at this time if the bids would hold good for 30 days." Representative Dalalian, from Yukon Equip- ment reported that since this was the second request to hold this loader, he could not definitely promise that it would be available. He stated that if it is avail- able, they will cut the price $494.50 making the total price to us, less the trade- in, $14,000.00 on Model TL-16. He said deferr ed payment plan could also be arran- ged at 6"10 interest. The question was also asked if the Contractor was responsible for maintaininq the job if it was not completed this year. Street Supt. Liebelt reported that when the job was shut down for the winter, it was no longer the Contractor's responsibility, but was turned back to the City, until the resume work order was given again in the spring. Clm. Lowell made the motion "L move that we aaain postoone our d~.,",i.,,_!nT1. of hnyinQ rubber tired loa,cier until ou~ ne](::f;rn~.~ting." Seconded by Clm. Leirer. Cfmn~ Amend r=== SE:wARD, ALASKA Regular Meeting Oct. 6, 1958 (Continued) ~., ::0 () > ~ R Durant, Johnson, Knight, Leirer and Lowell voted yes. Motion carried. Council then turned to the next item which was changing pay ratefrom hourly rate to monthly basis. City Manager reported on this and stated that we had two employ- ees, Mrs. Lovett and Mrs. Fish, who were on $2.00 hourly rate and request was now made to change this from the hourly rate to $375.00 monthly. He stated that both had passed their probation period and had proved satisfii.ctory employe8G ,"m,l \:1,,,1- he recommended this action. After discussion, Clm. Lowell made the motion "I move that we adopt the City Manager' s recommen_dation_J;Q_s:::llanqe..il1~ rate _b:Q.!ll h_Q).lr- ly to monthly basis." Seconded by Clm. Johnson. Clron. Amend, Durant, Johnson, Leirer and Lowell voted yes. Motion carried. The next item of business was the petition against the City Manager type of gov- ernment. City Manager reported that this request was sent through the mails to Mayor Stockton. A letter from the City Clerk, regarding the legality of this petitio n, was ~ad by the City Manager. The petition, with the letter attaehed, along with the City Attorney's legal opinion was passed around for the Clron. to peruse and study. After discussion, Clm. Amend made the motion "I move that t,be petition aqai nst the Ci tY..Man.1!ger..JgrIr._.of qovernment be reiected on the basis of the City Clerk's certification that it does not meet Territorjal__~~guir~~ ~ents." Seconded by Clm. Leirer. .. ciffin. Amend~ Durant, Johnson, Leirer and Lowell voted yes. Motion carried. The next item on the agenda was the request of J. J. Watts for leniency on penalty on their tax return. City Manager read the letter from Mrs. J.J. Watts. The City Clerk reported that they made an attempt to pay their taxes before they left for their trip in February. After discussion, Clm. Lowell made the motion "I move that we withdraw the penalty on Mr. Watt's taxes as recommended by th~_Q..ij;y F!l~e~~~j;,~--- SeconaeaDy crrn;;JlJilend. Clmil. Amend, Durant, Johnson, Lowell and Leirer voted yes. Motion carried. The last item on the agenda was the notice of special council meeting at 4:00 PM, on the day following the election, October 8th, for the purpose of canvassing the ballots. Acting Mayor Durant stated "I hereby declare a special meeting of the City Council at 4:00 PM on October 8, for the purpose of canvassing the ballots of the October 7th election.'i Clm. Lowell brought up an item that was called to his attention by the Commiss- ioner, She needs a letter from the City Manager regarding the Parrott Estate in order to get condemnation proceedings started. City Manager stated he would write the necessary letter. Clm. Amend at this time, stated that he wished to express an oplnlon. He stated that he was in favor of the City Manager form of government if it is done right, he felt that it just wasn't working out right for us. At tris time City Manager Bordwell presented his letter of resignation to the Council. After considerable discussion on this matter, the City Manager stated that he would be willing to remain as long as the Council desires in order that a qualified applicant can be chosen to replace him. The question was asked of the City Manager if he felt that it was absolutely necessary for a trained person to fill the position, or could it be handled by a layman? The answer was given that the next six months to two years are going to be interesting and crucial ones for Seward, and the Councilmen do not have the time to give to properly handle all the problems and situations that might come up. With the prospects of new business coming in and also the situation of the Seward Electric System needs efficient and trained hand- ling. The matter of time was brought up and it was felt that 30 days not give enough time to get a replacement and it was suggested that a minimum of 120 days be set. Clm. Leirer made the motion "~make ~motion that Mr. Bordwell be retained for ~20 days" or such t~ lesser ti~e that a qualified relief can be" ob~i~ed:~~d that we accept his re!'lignattoll.w'ithuregret;." Clm. Johnson seconded the motion. Clmn. Amend, Durant, Johnson, Leirer and Lowell voted yes. Motion carried. Clm. Leirer asked about the Dragon and what was being done about it? City Man- ager reported that we have an estimate of damages for approximately $2900.00 and he would see our City Attorney about it aqain. Mrs. Bogard asked if it was possible to have anything c:bne for the water main on ~ il"?i, SEVJARD, ALASKA Regular Meeting Oct. 6, 1958 (Continued) Third Avenue. City Manager read figures that he had just received from the BPR Engineer with regard to water ,line, intersection on Adams street 5.66' below sur- face and intersection on Washington Street, 4.91' below surface. General discus- si on foll owed. There being no further business, the meeting adjourned at 11:20 PM. APPROV ED: Phil Durant, Acting Mayor Attest: J / 7' i"teL c c'c; ('-'!. Acting City Clerk - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - r SElNARD, ALASKA Special Meeting, Oct. 8, 1958 A special meeting of the City Council was called to order by Acting Mayor Durant at 4:15 PM. Present were Clmn. Amend. Durant, Johnson, Knight and Lowell and City Manager Bordwell. Absent was Mayor Stockton and Clm. Leirer. Acting Mayor Durant stated that the purpose of this special meeting was to canvass the ballots of the City Election on October 7, 1958. Clm. Knight moved "!he members ~f the Council havi~ sat as a canvassinq committee and having examined the election books, I move that the results of the municipal elechon on OctoDer '/, 19::>8 be accepl:'ed anac:eiHfied by the Council as follows: ..... . . "" _.._-- Councilman- 2 yr. terms - Marvin Eppes . . . . . . . . . 55 votes Neville F. Hodson. . . . . . .161 " Joe Hughe s 88 H . . . . . . . . Arthur Knight .195 " . . . . . . . . Rupert I:ulin .238 H . . Raymond C. Lee .117 H Joe Suiter 44 " . . . . . William Swick .102 " . . Oliver Arne nd 6 " . . . . . Vic Mahan 2 " . . . . . . . . . . Torn Osbo 2 " . . . . . . . . . . . Phil Durant 1 " . . . . . . . Utility Board, 5 yr. term Ray Billens 273 H - . . . . . . . . . Murl Trevethan 9 " . . . . . . . J. B. Deisher. 2 " . . . . T. Osbo 1 H . . . . . . . . . . . Harold Campen 1. 2 " . . . . . . . John Wendler 2 " . . . . . . . . . Oliver Amend 2 " . . . . . . . . . Pat O'Brien 1 " . . . . . . . . . School Board, 5 yr. term - A. G. McRae 337 " . . . . . J. B. stanton 1 n . . . . . . . . Joe Hardy 1 H . . . . . . Willard Mahurin 1 " . . . . . . . Reese J one s 1 " . . . . . . . Mildred Kirkpatrick 2 " " . . Seconded by Clm. Johnson. Clmn. Amend, Durant, Johnson, Knight and Lowell voted yes. Motio n carried. Clm. Lowell made the motion "~move that the City Counci~ after havinq examineg th~ election results, declare that the following named persons are elected t~fill...ihe stated terms: A. G, McRae, 5 yearterm. School Board; Arthur Knight. ? y",,,,r t<i'I1Il, ~l ty Council; Rupert Kulin, 2 year term Ci ty Council~ Neville Hodson." 2 year term , CHLCounc_i.!,ar\d Ray Billens, 5 year term U!!J.HJ'J3oarc!; and that Pro2Qsi hon B. r SE'wARD, ALASKA Special Meeting, Oct. 8, 1958 (Continued) ... :0 Q ::t> Co.l ,0 n..uthori:dna a Charter Commission and dralJip~_n,!__~harter, passed by 251. vote~Ye~-, aaainst 95 no." Seconded by Clm. Knight. Clron. Amend, Durant, Johnson, Knight and Lowell voted yes. Meeting adj ourned at 4: 30 PM. The special meeting was called to order at 4:31 PM by Acting Mayor Durant for the purpose of considering a Resolution #125 appointing Election Judges for General Election on November 25, 1958. After reading of Resolution #125, Clm. Knight made the motion "I move that we suspend the rules for consideration of Resolution #125." Seconded by Clm. Johnson. All Clron. voted ye-s-: Motion cariied~- ~ Clm. Johnson made the motion "I move that we adopt Resolution #125." Seconded by Clm. Knight. All Clmn. vot"ed yes. Motion carried. RES 0 L UTI 0 N NO. 125 BE IT RESOLVED by the Common Council of the City of Seward, Alaska that the following named persons are hereby appointed and shall act as Judges, Clerks and as Inspector of Election at the Territorial General Election on November 25, 1958 at Seward, Alaska. Said General Election to be held for the purpose of electing candidates for the following offices, towit: A Governor of-Alaska A Secretary of Alaska Two (2) United States Senators One (1) United States Representative Twenty (20) State Senators Forty (40) state Representatives JUDGES: Hugh F. Hall (Inspector) Mildred E. Kirkpatrick Emma Jean Cameron CLERKS: IN'ilma Lind Eli zabeth Mahan The rules governing the passage and approval of Resolutions are hereby suspended and this Resolution shall be effective immediately upon its introduction and passage this 8th day of October 1958. The meeting adjourned at 4:45 PM. Attest: '--'---.'~"_.._'- - ~ -' ---,--_.- ----- /s/ Phil Durant, Acti ng Mayor APPROVED: Phil Durant - Acting Mayor Acting Ci ty Clerk - - - - - - - - - - - - - - - - - - - - Special Meeting, Oct. 14, 1958 ATI'i::c.,c:'I': /s/ Gene Snyder, City Clerk S1'\-I ARD, ALASKA The special meeting of the Seward City Council was called to order at 4:10 PM by Mayor Stockton. Present were Clm. Hodson, Kulin, Johnson, Knight and Lowell and City Manager Bordwell. Absent was Clm. Leirer. The ~~yor stated that the purpose of this special meeting was the awarding of Insurance Bids and posFible bids for purchase of equipment for use on Third Avenue. We have postponed the purchasing of this rubber tired equipment until we were sure that it would be necessary to buy this equipment this year. City Manager reported that we have contracted with the Bureau of Public Roads to maintain Third Avenue on a reimbursable basis and our present piece of equipment will not handle the work. The Council then turned to the first item which was the Award of Insurance Bids. The bids were then opened and tabulated and discussed. r. ~ 1''"" SEWARD,. ALASKA Special Mee ting, Oct. 14, 1958 (Continued) Clm. Lowell remarked that Harry West's seemed to be the lowest bid and that it should be checked to see if it complied with the Call for Bid. The two qualifying bids were then checked for each individual item and checked with the Call for Bid. Clm. Lowell made the motion HI move that we accept the bid by Harry West for blanket coverage for combined fleet a-nd general 1 iabili ty insurance sPecified in ou:r_ ~~~~ce t2 Did fOr $3,750.10, thetol:al amOUnL.H Secon.dedby-crm~-J6hnson. CImn. Hodson, Johnson, KnTght;Tulin and- LowelCvoted yes. Motion carried. The Council then turned to the next item of business which was the possible award of Snow Removal Equipment. Clm. Lowell made the statement first regarding the loader the City now has, that it needs much overhauling and will be very expensive to put into first class shape. General discussion followed about the two bids and mention was made that the street Dept. seemed to favor the TL-16. City Manager suggested that perhaps the Council would like to consider awarding the contract to Yukon Equi~- ment assuming availability of the machine. Clm. Lowell made the motion HI_move that w~ award the bid for a Loader to Yukon Equipment Co. for TL-16, trac:tomo1:i."E!loade~ as specified in bid for total Cash price of $14,000.00 delivered in Seward if it can be'-deiivered in 30 clavs.H Seconded by Clmn. Knight, Clmn, Hodson, Johnson, Kriiqht, Kulin and Lowell voted yes. Motion carried. The Mayor stated that we have a special meeting called for Thursday night for the purpose of discussing Shell Oil Matters. Clm. Lowell mentioned that we should board up the old hospital as kids are getting into it and causing damage. There being no further business, the meeting adjourned at 5:00 PM. APPROVED: QCC"( Q ~1;~~.L:. Perry R';y'stockton, Jr. - M1yor Attest: Z ,,'. (' "UL{"L/; (; l:,- <1--. Acting City Clerk SE'~ARD, ALAu9:A Special Meeting, Oct. 16, 1958 The special meeting of the City Council was called to order at 8:00 PM by Mayor Stockton. Present were Clmn. Hodson, Johnson, Knight, Kulin and Lowell; also City Manager Bordwell and City Attorney Buckalew. Absent was Clm. Leirer. The Mayor stated that the purpose of this special meeting tonight is di scussion of the proposed lease for Shell Oil Company. Ci ty Manager stated that we have been trying to det,'Fnin" aVciil-lhl'~ l-mls h l", " :"" t). Shell Oil. We have 223,000 sq. ft. of city-owned lands (2 lots that we have bee n using we do not own) and Shell Oil wants a 99 year lease on these premises. City Attorney feels that we can go ahead and lease these lands without a referendum. We do not know yet what our title problems will be. He stated that Shell Oil proposed to build a tank farm, and bulk plant. They have two alternatives for berthing faci- lities, the San Juan Dock or the Army Dock. They want an option to lease for 1 year for $1,000.00; the option can be extended for an additional 6 months on a monthly basi s. The City ~nager then proceeded to read the proposed lease. Various points were brought up and discussed as he went along. City Attorney brought up a point about the assignment of the lease and felt that it should be changed to protect the City. He also felt that more copies of the lease should be run, so that each Councilman can h~ve a copy and study it at their leisure. After the City Manager completed the reading of the lease, he stated that he and the City Attorney have an appoint- ment with Shell Oil in the morning at 9:00 AM to inform them of the Council's desires in the terms of the lease. Various comments and suggestions were made by the Clmn. and noted by the City Manager. The draft would then be re-drafted and suggestion was made that 9 copies of the final , SDNARD, ALASKA, Special Meeting, Oct. 16, 1958 (Continued) - ::t: ~ :J;;;o =- 1'} .. ,,';".' draft be sent so Clron. can review it. City Manager brought the Council's attention back to the matter of setting the rates per square foot. After considerable discussion, general consensus of opinion was that the rent be placed at $100.00 per month for the lease; the option to be at their figure of $1000.00 per annum and $100.00 for each additional month up to 6 months. City Manager stated that Shell Oil hoped that we could get all the preliminary work done and Shell men planned to be here sometime around the last of October. The Mayor asked if there was anythinq further tffi.t the Clron. wished to bring up with regards to Shell Oil matters. There being no further questions or discussions, the meeting adjourned at 10~00 PM. APPROVED~ '~G~ C7 -1LJL .I, Perry . Stockton, Jr., /~yor ATTEST~ ~--;I II ~ 6'- <. ! ;.. // '"-I ' Acting City Cle rk ------------------------------------------------------------------------------------ SEllARD, ALA.-CYA Regular Meeting, October 20, 1958 The regular meeting of the City Council was called to order at 8~00 P.M. by Mayor Stockton. Present were Clron. Kulin, Johnson, Hodson, Knight and Lowell; also pres~ ent was City Manager Bordwell. Absent was Clm. Leirer. Minutes of the reqular meetirg of October 6 were read and of special meetings of October 8th were read and approved ial rr~eting of October 14 were read and approved as read. ing of October 16 were read and approved as read. approved as read. Minutes as read. Minutes Minutes of spec- of special meet~ The Council then turned to Old Business and Shell Oil Matters was moved up on the Aqenda since it was so fresh in everyone's mind from the reading of the minutes. City Manager reported on the telephone discussion that he had with Mr. Redman of Shell Oil. All our suggesti ons were well accepted wit h the possibl e exceptions of assigTh~nt and the attempt of the ~ity to set a minimum time to begin physical con- struction. They said they would take all our points in considerati on and when the redraft is w ri Hen, copies for all the Councilmen would be sent, provided they were retained in the City Hall. He also reported that Mr. Hagen, Shell's Seattle mpre- sentBtive will be here sometime next week. City Manager also stated that he had informed Shell that he am the Mayor, and one other Clron. would be absent from the City fram November 5th thru the 10th. Clm. Kulin stated at this time that he f~lt that th~ t irre el~ment should be considered very seriously and if possible, should hawe them guarantee that they would commence construction within a guaranteed time. The Mayor then asked if there were any other questions from the Clron; there beirg none, the Council then turned to the next item of Old Business. Seward Electric System - Developments, City Manager reported that Mr. Headrick had made an operatin<J statement of the previous 90 davs. He reported that it was i'ln important staterrent as it is for the first 90 days of consolidation. ~x. Headrick then gave the report. City Manager suprlement~d this report by saying that it was obvious that if it was not for the inclusion of some charaes thilt would have h",en acc~led pr~viously, we were rolling alonq pretty good. We were still falling quite a bit short of meetinr;r the bend ceveraae renuired in our bond cont relct. The bond buyers are still insisting on a 30% rate increase in order that our net revenue will meet the It times the necessary debt. City Manager stated that he did not feel tnat this economical Eituation would continue beyond the middle of next yeaT. If we have to go to any increase at all, we would recommend only 20% and Mr. Shepp~ ard has agreed that he would be willing to go along with us in that and would try to convi nee our bond holders to go aJ onq with the 20'70 increase. If our oond holders insist, '\~e nave no alternatiye but to go along witn them. The next word we will hear will prc1:>ably be a wri tten recO'Trrendation from the bond holders. It was also stated that Hr. T).,ding, of the Utility Board had met with Mr. Shew anI in Seattle and will attend aroother meeting there tomorrow, at whieh meeting Mrl Harstad will r -- "3' r E:E'N'AR D, l\LASKA, Regu)~r Meeting, October 20, 1958 (C~~t.) advance his ideas as to how we can furt~er reduce our costs. The Council then turned to the next item on the Agen~a which was acquisition of Lots 37 and 38, Block 20 of the townsite - Developments. City Manager reported trot these lots were owned by Mr. Aaron Grossman and several years ago the City tried to acquire these lots from him but he refused to sell. City Manager wrote to ~x. Grossman just recently and he has just received his answer, which he read. The Mavor interrupted at this time and said that he had received a telephone call earlier this evening from Mrs. Balmat and she informed the Mayor that she had the right to sell Mr. Grossman's lots and she wondered why the City did not deal through her. After discussion, City Manager stated tha t he would answer Mr. Grossman. The Council then turned to the next item, the Equipment bid. City Manager reported that he harl called the Mayor and members of the Council today to get their reaction tothe new developments of this piece of equipment. He stated that the TL-16 in San Francisco had been sold and was not available and another one would not be available to us until December 1, however the Yukon Equipment were willing to loan us a Model TL-12 (shipped to Seward at their cost) to use together with our HD5 until the TL-16 arrives. City Manager read a letter that he had just written to Yukon Equipment today, stating all this in detail. Clm. Knight made the motion "I move that the terms of the award and contract be amended as suggested by the City Manager." Seconded by Clm. Johnson. Clron. Hodson, Johnson, Knight, Kulin and Lowell voted yes. Motion carried. Council turned to next item which was consideration of methods of acqulrlng paving in downtown area grid. City Manager stated that he is looking for ideas. There are several ways in which we can go. The prime objection to the paving was the exhorbi- tant costs. He stated that these costs were not exhorbitant according to two jobs that were recently clone. Without reducing the quality of tr.e job we should retain the same physical design, yet spread t~e district over a larger area so that more people will share the costs. The other way would be to reduce the physical quality of the work; leave the distribution as it is and sell a cheap job. Third way would be to not to try at this point to do an orthodox paving job but simply to do a classified gravel fill, shaped and compacted. Or in other words, like a County Road. Then, when we do get ready for asphalt topping, we have the basic work already done. The Mayor asked at this time if the City Manager had heard anything from the Alaska Public Works regarding our application for paving under that appropriation? City Manager reported that it was high in favor with the APW. J~ was sure that there would be a recommendation from the League of Alaskan Cities for our Senators to revive the APW Act; in which case it looks good for our public works project. The present Act will ~xpire December 31, 1958. General discussion followed about paving. Clm. Knight asked to be excused at this time, 9:05 PM because of feeling ill. Mole di scussion followed a bout paving. Clm. Hodson stated that he felt that it would be well to try to get 40 foot strip paving at least on 4th Ave. next year while the equipment is still here. City Manager stated that he would t ry to get informal bids or figures for such work, and report to the Council. Clm. Lowell asked a question if the City Manager had heard anyHing from the Alaska Telephone Corporation. regarding the fire alerting system. City Manager reported that we have not heard anything since o~r last letter to him. Clm. John~on reported at this time that the Fire Dept. had made other plans for their fire alerting system and would not need the Telephone Company's system. City Manager reported that neither the City nor the Fire Department are obligated to the Alaska Telephone Corp. in any way. It was the consensus of the Council that the A. T. C. should be notified that we would have no need of their fire alerting system. Council then turned to tne first item of New Business which was the Appointment of Public Officers, City Attorney and City Treasurer. City Manager reported that Mr. Buckalew who is presently City Attorney, nas no objection to remaining as City Attor- ney if the City Council so wishes, if they wish to have someone else, he will bundle up his files and send them to us. The Mayor asked if there were any applications for City Attorney. City Manager reported no. There followed much discussion on this matter wi th the final consensus of the Council that this matter be tabled unt il the next meeting. Item (2) of that same item was the appointment of City Treasurer. Clm. Lowell made the.motion "~_move that we reappoint Fred Kielcheski as Citv Treasurer." Seconded by Clm. Johnson. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. Council then turned to the next item of business which was the request of Juanita Everitt - Correction of Damage to property related to Third Avenue Paving Project. A letter from Mrs. Everitt was read by the City Manager. The Mayor asked if Street Supt. Liebelt had any suggestions as to how this condition could be corrected. Mr. rr- I I i ~ SE',~ARD, ALASKA Regular Meeting, Oct. 20, 1958 (Cont.) ::0 ~ ~ ~ Liebelt replied that he really hadn't looked over this particular property over recently. Much discussion followed on this problem. Mayor stated that he does not know if we are legally obligated in this case or not, however we do feel morally obligated to relieve it in some way if we can. Clm. Kulin suggested that possibly Mr. Liebelt could look over the property and see if he can come up with some solu- tion for the Council. Mr. Liebelt was so instructed. City Manager at this time called the Mayor's attention to Item 5e, Seward School System _ School bus depreciation accounts and acquisition of new school bus, and could we turn to that item at this tirne since the School Supt. and two merrbers of the School Board were present. City Manaqer stated that it was called to our attention that we do not have any money in our school bus depreciation fund in lieu of using it for operating expense. He called upon Mr. Howell, School Board President to speak. Mr. Hewell made the statement that Ju~au has stated that they can cut Seward off from Territorial School funds right new if we do not come up with money for at least one new school bus. Mr. Fabricicus also spoke briefly -brincrin;:r out several points., The question of City finances was brought up, and it was mentioned that the school budget is essentially 150~ of last year, and also that Sales Tax Fund is lagging. It was suggested that the only thing the City could do was to arrange for the financing of one bus through the bank or some other agency. It was the general consensus of opinion that Hr. Fabricious cO],lld go ahead and get the bids ready for advertisinq to purchase one bus. The Counci 1 t hen turned reck to Munici pal Revenv:e. tl"rr. Headrick- had prepared a statement showing the revenue for the General Fund including our estimates for various revenuew and what we have actually taken in to date. Questions and dis- cussion follvwed his report. He also gave a report on Consumer's Sales Tax Rev- enue, stating that they were coming in at the rate of approximately $6000.00 per month, which would leave us quite short of our estimated Sales Tax Revenues. City Manager stated that we will prorebly have to go into enforcement and take our right to perform audits, and said a Resolution will be presented to the Council shortly with a list of fi rms to be audited. Council then turned to the next item, Street Matters and the possible closure west end of Third Ave. City Manager stated that we have a problem there on Third Ave. regarding drainage and he recommends closing it, since this lewer end is not being used, it should be no trouble to close and no motion is necessary. Council then turned to Item 2, One Way Traffic on Church Street to establish west- erly traffic flew. The Mayor stated that he did not feel that there would be any objections to closing it for one way traffic. After discussion, Clm. Lewelll,lBde the motion ";L. move that Church Street be made into a one way street for wester\>, traffic only at such time that sians can be installep." Seconded by Clm. Kulin. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. _ The next item of business was a suggested Letterhead for the Ci ty of Seward. G::j.ty Manager showed the Councilmen a sample letterhead that !lad been drawn up by the Moore Business Forms, showing the City of Seward. The Clmn. were all in favor of the City ordering these ~zxmxJ suggested letterheads. Next item was Payment of Bills. The Councilmen had all reviewed the bills p~viously and there were no questions regarding any of them. The bills presented were as follews: Petty Cash $199.30; Win Ervin Motor 10.21; ~erner's Market 4.18; Yukon Equipment 9.10; Watsjold Fuel 143.45 and $110.60; Western Government Research Assn. 2.50; Western Standard Supply 120.94; Seward Electric System 64.02 and 60.00; Seward Plumbing & Heating 15.20; Seward Machine Shop 16.45; Seward Hardware Co. 29;jS~; Seward Public Uti lites $495.00, and $822.15; Seward Trading Co. 24.34; Stafford Sanitary Supply 82.25; Standard Oil 105.24; Petticoat Gazette 68.00; Peninsula Propane 34.00; Mac's Foto Service 15. 00; Kenai Lumber 14.40; Kay and Buskalew 322.00; P.G. Isaak 41;00; Hoyt Motor Co. 141.33; Feenaughty Machinery 490.00; Color Art Printing 36.50 and 165.95; Commercial Stationers 64.95; Bay City Motors 10;50; Bills Parts & Service 99.82; B & C Automotive Parts 210.00; Dept. of Fin- ance, Territory of Alaska, 40.00; Alaska Telephone $54.55; Alaska Communication System 13.35 and 17.20; Alaska Surplus Property Service 369.79; Alaska Shop 1.80. Andy's Oil Delivery 414.22 for a total of $4,938.68. Clm. Johnson made the motion "I ~ke a motion that all the bills be paid," Seconded by Clm. Lewell. Clron. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. The $165.00 charge for connecting to water service was brought up by Clm. Kulin and discussed by the Clron. r , I YF SE'tlARD, ALASKA Regular Meeting, Oct. 20, 1958 (Con't. Mrs. Anna Ollestad asked the Mayor about the light situation on 3rd Avenue between D and Van Buren Streets. She stated that she had called the City Manager about this earlier and he had stated that there was no money for installing new lights. Her request now was that bulbs be replaced where poles do now exist and it was promised that this would be done. Clm. Kulin asked if the City was going to do anything about the ska ting rink for the school grounds. City Manager assured him that it would. elm. Johnson made the comment that the Fire Dept. had a fire inspection at the High School and it was discovered that there were no standpipes for fire hose in the builcli ng. He also mentioned the drill was very orderly and the student s vacated the building in 45 seconds. There being no f~rther business, the meeting was adjourned at 11:00 P.M. APPROVED: J \., --~?^t 'C.<f Perry R.) Stockton, Attest: %~ -/u/ Acting City Clerk ---------------------------------------------------------.--------------.----------.-.. SE'tlARD, ALASKA Regular Meeting, Nov. 3, 1958 The regular meeting of the City Council was called to order at 8:00 P.M. b' Mayor Stockton. Present were Clron. Hod~on, Johnson, Kulin and Lowell. Absent was Clron. Knight and Leirer. City Manager Bordwell also present. Minuted of Regular meeting of October 20, 1958 were read. One correction made by Clm. Kulin with regards to Shell Oil Co. ~tters, statement should be chanqed from "Complete construction" to "commence construction". Another correction made by t-'..ayor Stockton regarding statement he made should be corrected from the word "Damage" to "conditon". Corrections made. The first item of Old Business was the appointment of City Attorney which was tabled fr~m the last meeting. The firm of John Rader and Associates was mentioned by the Mayor. General discussion followed about this matter. Clm. Lowell made the motion "I move tha t we accept the Ci t Mana er' s recommendation cia es for City Attorney, effective January I, 1959, on the same terms as the _a orney. con e y 0 nson. ron. Hodson, Johnson, Kulin and Lowell yes. Motion carried. Council then turned to the next item of business, the City Code, estimated final oost. City Manager reported on this. He read a letter from our attorneys with res- pect to th e Ci ty Code. He expla i ne d fo r the benef i t of the rew Clron. wha t the Code was and its object, and the additional costs. There were~jections from the Clron. about this matter and the City Manager was instructed to go ahead and get the City Code completed by the City Attorney. Next item was the City of Se\'lard, vis. S.S. Pacificus, Status Report. City Manager reported on this in some detail for benefit of new councilmen and to refresh every- one's memory. It was stated that the Seward Fish & Cold Stg. Company's laywer, Mr. Talbot, was said to have all the necessary information in his file, however it was thought that it would be wise for the Mayor, City Manager and Clm. Lowell to pursue this matter further with Mr. Buckalew and Mr. Talbot, if possible, while they are in Anchorage tomorrow. The next :tem taken up was Proposed Contract with Alaska Railroad for Utility Pole Line Contacts - Telephone Cable Pair. City Manager reported on this and explained that the A;R.R. wants to run 101 cable into their new telephone office. He went on to explain that we charge $1.00 per annum per pole contacted. After discussion, Clm. Hodson made the motion "1 mnvP. thAt the Ci ty Mr.nAQ"F>Y hF> ,,,,thay; 7.p.cl tn pnh'T tn; s contract with the Alaska Railroad for Utility Pole line contacts~" Seconded by Clm. Johnson, Clron. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. SEwARD, ALASKA Regular Meeting, Nov. 3, 1958 (Con't,) ... ::0 ~ :J;;ao. ~ 16 The Council then turned to the next item which was the proposed contract with the Alaska Railroad, Hight of Way for extension of C Street in lieu of A Street. The City Manger reported on this. Discussion followed on this, following which Clm. Kulin made the motion HI move that the City Manager be aut ized to consumate the said contract.: Seconde y Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. Council turned to next item of business which was the proposed addendum to the ex- isting maintenance agreement of Third jl,venue. The City Manager e xplai ned that there was no significant change to the contract and the addendum consisted of an eqnip- ment rental schedule, showing the charges allowed for the various pieces of eqUip- ment. After discussion, Clm. Kulin made the motion H~ move that the City Manaaer be authorized to enter into this proposed addendum to the contri'lct with Th.. Rnreau of Public Roads for maintenance of Third Ave.H Seconded by Clm. Lowell. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. The next item was the request of the Alaska Railroad for the renewal of explosives handling permit, Port of Seward. City Mareger reported on this. The Railroad wants permission from the City to handle explosives for an additional six months. After discussion, Clm.Lowell made the motion HI move that we authorize the City Manager to grant the renewal of a permit to hanare~~exPI~oslves on the same basis, rule~. and TP<;]1l1Ations as He ore~vious-contracE~'''--"8econded by Clm. Hodson. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. The Council then turned to the next item which was too reque st of the Seward Fish and Cold Storage for lien waiver to Peelers Co. The City Manager reported on this and read the proposed contract. The Mayor suggested that they be contacted and be asked for a performance bond. After discussion, Cllf-. Lowell made the motion H~ }!lQy~_thc~..Lth~_City Manager be authorized to give a lien waiver to the Peelers Co. at such time that the Seward r'lsh and C;old Storage put up proper bond to prot_ect th-';--f,li:i:aga:lnst. any ideminity.':, Secorrled by Clm. Kulin. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Motion carried. The next item taken up was the Electrical Rate Increase - Report on Analysis. City Manager reported on this and general discussion followed. It was the con- sensus of opinion that this should be taken up at a joint meeting with the Utility Boa rd. I " The Mayor reported on an item, at this time, not on the agenda. He had been in- formed that the contractors of the Pole Line Contract, Clearing, wants to get paid for the extras they are demanding and would like to have a meeting with the City Council as soon as possible. The next item wa,. the Sales Tax Ordinance, suggested investigations with respect to compliance. City Manager reported on this. Mr~ Headrick, Chief Accountant, also gave a report on Sales Tax Collections, using codes. At too next meeting, it was stated, you will be requested to authorize the City to investigate these firms. After much discussion, the City Manager was instructed to go ahead with the Resolution, using the peri~ of 1/1/56 to 9/30/58, naming the firms that are to be investiqated. The Council then turned to the next item authorizing the Mayor and others to attend the League of Alaskan Ci ties Convention and author izing the expenditure of appropriations therefor. The Mayor reported on this. Clm. Hodson made the motion H~ movl'> thAt the reaul'>",t hl'> Q'ranted Authorizinq the MilYOT ",nrl nTh..r" to attend the Leaque of Alaska Cities Convention~ Secorrled by elm. Johnson. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Mot ion carried. The next it em was the request of Clm. Kulin - OrdinaI;lce #252 with respect to City water connection charges. Clm. Kulin reported that he had requested this item because he had had so many people ask him about it and he wanted to get straight on it and get the background on these charges. He stated that since he had seen the Ordinance now and gotten some facts on it he could report back to these people. j-later Supt. Richie stated that the services that were put in last year and had never been billed were being checked now and would be billed as soon as possible. The next item was Everitt property. in some steps and the Report of interim correction and future action on the Juanita The City Manager reported on this and stated that City forces put some light wcoden fences in order to help the situation. Clm. r 17 SEWARD, ALA SKA Regular Meeting, Nov. 3, 1958 (Con't.) Lowell mentioned that the City should set up some sort of policy for future action on cases of th is sort. The next item was the Third Ave. Paving Project policy of B.P.R. with respect to guard rails on the Lagoon Road. The City rtanager read a letter fran the R.P.R. wherein they stated that they did not consider this area of sufficient danger to the public to warrant quard rails at this time. There being no further old business, the Council turned to new rosiness and the first item was the Ice Skating Rink at the Grade School and matters associated therewith. The City Manager read a letter fran the P.T.A. thanking the City for their help and cooperation in getting this skating rink accomplished. The next item was the request of Mrs. Eva Fairweather for a retaining wall on her Lot 4, Block 11 of the Townsite. Her request was read. It was the consensus of the Council that she should be advised that there is no money available for any work of this kind and the City will not be responsible for building retaining walls or steps for prop!rty owners. The next item was the offer to purchase the City of Seward's curfew bell. City Man- age~ read a letter from a group from an Episcopal Church in Anchorage to purchase the curfew bell. After discussion, it was the consensus of the Council that this offer should be rejected and the bell will be retained by the City of Seward. Clm. Lcwell brought up another item relating to the Civic Center. He stated that the Civil Defense is is need of more space. He wanted to know if there would be any space available in the Civic Center that Civil Defense could use. It was the consensus of opinion that the Civic Center should l::e left for use for civic functions. There being no further business, the meeting was adjourned at 11:25 P.M. APPRqyF.D: ~r~ a ~1~j;" ~ Perry R.}. to~ton, Jr. - May:!r Atte,st: '( /t~1 --7,d Actinr City Clerk ------ -- ----.- ----_.---- --- SDTARD, ALASKA Special Meeting, Nov. 10, 1958 The special, joint meeting of the City Council and the Uti lity Board was called to order by Mayor Stockton at 8:00 P.M. Present were Clron. Hodson, Johnson, Knight, Kullin and Lowell. Board Members Gilfilen, Stanton and Teevethan. Clm. Leirer arrived at 8:20 P.M. Absent were Board ~hmben~ Darling and Skinner. Also present was City ~nager Bordwell. The Mayor stated the purpose~f this special meeting are as follO'^,s: 1: \'/e have a request from Mr. Hanson of the Halibut Fis'-1eries Coop. for the City to furnish power. 2: Matters relating to Se"'ard Electric System rates and 3: Foster-Saunders request for an additional $6,566.74 as compensation for additional work performed on pole line clearing contract. The Council then turned to the first itemwhich was Mr. Hansen's request for power. The Mayor asked Mr. P.anson to state his request. Mr. Hanson stated that they would like to have power that they could depend on and they would like to have a rate. CityManager reported that the City has had no administrative notice or request for this and thus we have no recorrrnendation to give to this hoard at this time. The Commercial rates from Ordinance No. 268 were read. Much discussion followed about this, including the potential pcwer consumption, the possibility of incentive rates and related matters. Foreman Scott was instructed to contact ~~. Hansen and go over with him the potential of the Fisheries Coop and Seward Fish & Cold Storage and see what they could come up with. The next item was the Seward Electric System Rate Matters. City Manager stated that as we are all aware our bonding company has requested that our rates be increased due to the failure of keeping a surplus to retin~ our bonds. The question was asked if there is anyth ing further tffit has "OITE from the oonding C"0mpany recently wi th ref(rence to the rates. City lIanager replied that "e have re'lUested a postponement of Finy rate increase ,mtil T1Pxt year, at least, an::! we have presented various facts SI}~ARD, ,",LASKA Speci~l Meeti~g, Nov. 10, 1958 (Con't.) - ::0 () ::.:- ~ I~ and figures to Hr. Shepp3rd. Mr. Sheppard has indicated that he is wi]ling to recolTU11end to his associates, that perhaps inFtei'ld of 3D'?" 20/" would be ample. This was convGyed to us by Hr. Darlirq of the Utility Bo:ni wPo has recently ::let Ivi th Hr. Sheppard in Seattle dnd several of the bond holderF. City }'an,qer stated he has gone over the rrtte stJ'11cture with Mr. Scott aw:\ Hr. Headrick and they sug- gested that the Power rate remain at 5et up to 10,000 K'I!, with a break to 4et -'it 20,000 K'1f and 3~-et over 20,000. In tne discussion tnat followed, it was brought out that in our present mate structure, rloITE'stic CllFtomers get p01Ver as lCM aF 2et per K'\'H, and that there is no incentive rate for large consumers. If we can corne to some q.greement on this, and if \O;e can show a certain arr.rount of gain in rev- enue by large. industrial consurrers, pos:oil>ly the oond nolders ",ouldn't demand a rate inr:rease. It \,'as also brought out, that in the event !in increase is made, everyone will use less power. The IV6yor asked Mr. Hearlrick how long it would De before we will be unable to meet our reserves. Vrr. Hendrick replied thi'l t we can Avoid actu"l CAsh default until next Dec. 1, 1959. It was brought out that we h,we lost a)::.proximately 20'7. of customers during thp last 18 months. City Manaqer stated till t in making tne recomrr.ended cnange we would recomnend changing the connected load from 5 to 50 HF. It was the consensus of the Council toot the City Hanaqer be directed to re-con- tact ~1r. Cineppard anr1 advise him that we would like to give industrial users incentive rates and tnat we still want to maintain nur standing '.vit~ the bond holders. TheTe being no other questions or discussions, the Council tumed to the next item which was the request of Foster-Saunders, Inc. for additional $6,566.74 as compensation for additional work performed on Pole Line Clearing Contract. The Hayor steted that at the last regular Council meeting he mentioned that he had been approached by Hr. Saunders for a special meeting to sit down and discuss the extras occurred in the recent pole line clearing contract. City Manaqer stated that in July of 1957, Foster-Saunders were directed by us to make come corrections in their work and they were told +hat tney were holding up the other contractor. The consulting engineers illve advised us tba t we should not pay for these claimed extras, find Foster-Saunders feels t:-.a t we should pay. Clm. Lowell expressed the opinion that we should hear them and get their side. It was the consensus of opinion that this could be discussed at the next regular meeting and Mr. Fester and Mr. Saunders indicated they could be present. There being no further business, the meeting adjourned at 9:10 P.M. APPROVED: Attest: (~J?J-t ~ Act ing Ci tv Clerk (2 Uy c;; ,1I;Jd;; ",1 Perry Rv. Sto~kton, Jr./- Mayor --------------- - -------------- ----- SEWARD, ALASKA Regular Meeting, Dec. 1, 195e The regular meetirq of the City Council was called to order by Mayor Stockton at 8:00 P.M. Present were Clron. Hodson, Johnson, Knight, Kulin and Lowell. City Manager Bordwell also present. The minutes of the regular meeting of November 3, 1958 were read and approved as read. Minutes of Special, Joint Meeting of November 10, 1958 were read and approved as read. Under People Present, Mr. Irving Clark, Jr. of the Alaska Telephone Corporation was Ii sted, and Cit y Manager reported that he had told Hr. Clark ti1a t it would prolllably take a half hour to take care of the reading of minutes, and etc. and we could call on Mr. Clark when he arrived. Council then turned to the first item of Old Business which was Shell Oil Comp:iny Lease Matters concerning Title of Land as reported by Title Insurance and Trust r.' 10 t \i SEWARD, ALASKA Regular Meeting, Dec. 1, 1958 (Con't.: Company of Alaska. City Manager reported on this stating that as we are all aware we have offered for lease to Shell Oil Co, approximately 5 acres of land presumably _ owned by us. We have received a copy of a prelimirery title report from the Title Insurance Co. and there are a number of outstanding interests on these lands and it will be nece1!Jsary to engage in quiet title action. City Attorney has been discussing this matter with the Title Insurance Co. and as soon as he is satisfied, he will be taUing with Shell Oil assuring them that there will be clear title. He concluded with the recommendation that: (1) we consider instructing our City Attorney to pro- ceed to clear the title of this land and that (2) in so doing, he retain our local attorney, Mr. Baumgartner as Co-counsel. There being no objections to this way of handling this matter, the City Mareger was instructed to go ahead along the lines of his recommendation. Mr. Irving Clark, Jr. arrived at this tine and the Mayor asked him to sit in at the table and present what he had to say. City Manager at this time gave a little prelim- inary history on telephone matters. He also stated that Mr. Clark is here tonight to acquaint the members of the Council with the problems that might arise with conversion to automatic system. Mr. Clark began with the history of the Alaska Telephone Corp. and how the present officers were appointed. Clm. Leirer arrived at 8:40 P.M. He stated that the Seward "ystem will be the best in the Territory. He also stated that the present franchise is substantially good and will need only a few addendums. Mr. Clark answered questions put by the Councilmen. A call was received at this tine from the Operation Santa Claus Committee that was meeting at this tine, with a request for the use of the Civic Center on December 20th, free of charge. The consensus of the Counci 1 was that this request be granted and the City Clerk was instructed to call the Committee and notify them of this decision. Council turned to the next item whi ch was Electrical Rate Matters. L.:ity Manager reported that we are now at a point that we cannot escape from making an adjustment on rates. Administratively we have recommended to you a rate adjustnent of 16% in rate :;;tructure for domestic class. We are now in receipt of a demand from Grande & Co. requesting a.22"l. increase "straight across the board". We thing that we can dissuade them from thi s 22'1. "straight across the boa rd" increase and leave the power and gov- ernment rate open to our proposed incentive rate. The statute as it exists will require the Council to give notice that 15 days from public posting of the notice, that the re will be a hearing, The City Manager recommended t hat in order to demon- strate good faith with the bond buyers that the Council adopt a notice that rates are about to be reviewed in 17 or 18 days from today for the purpose of establishing rates. Discussion followed. The Mayor brought out a point that if the Council were to vol- untarily raise the rates ourselves, it would be in our favor credit-wise, rather than to hive it forced upon us. The point was also brought out that the rates have remained for many years while fuel costs have been constantly going up. Clm. Knight made the motion "1 move that notice be nosted for noti ~e nf hAnTing T<>g"Trlin'J "rljl1"t- ment of electric rates for Monda December 22 t 8.0QJl~M..." Seconded by Clm. Lowell. C ron. 0 son, ohn6On, Knight, Kulin and Lowell voted yes. Clm. Leirer voted no. Moti on carried. At this time the Mayor asked the Counci 1 to adjust the agenda for an item regarding Seward General Hospital matters, since !'lrs. Blue was present at this time. City Manager reported on this, reviewing the background on the bperation of the Hospital, closing with the statement that the City will have the operation of the Seward General Hospital effective February 8, 1959. It was felt that on an interim basis that there should be a group of people interested in this project to want to form the new board. Much discussion followed about this wi th names being suggested for merrbers of the new board and incorporators of the non-profit organization. The City Manager was instructed to attend the next Hospital board meeting and ask the present board nembers if they were willing to serve on the new board. Council turned to the next item of new business which was the General Fund Budget .Report covering the period July 1 thru 10/31/58. The reports were distributed and City Manager commented on them. The Clron. were requested to take the reports home and study them and then bring up any que stions they might have regardi ng the report at the next meeting. The next item was the Delinquent Tax Roll and Foreclosure List for the years 1954 through 1957. City Manager reported on this and stated that we have not had a delin- quent tax roll for several years and that we have here a combined tax roll and fore- closure list. The new statute requires that the City Council order the not ice to be published thit the foreclosure list has been made up by the City Clerk and that it is r SEWARD, ALASKA Reqular Meeting, Dec. 1, 1958 (Con't.) .. ::0 r" ::x> =- 20 on file with the City Clerk and that not less than 30 days from date of publica- tion it will be filed with the District Clerk. After discussion and reviewal of the list, Clm. Knight made the motion "1 move that not ice be published in the An,ch- oracr~ Daily Times that the City of Seward's Delinquent Tax Roll and Foreclo~ure Li,t AR ~prtifien by the City Clerk and that it is available for insqection ~n thl\i City Offices and the list will be presented to the Clerk of the District_Court on January 15. 1959 toqether with such other information in said notice AS ~equir- ed by Territorial Law.."", Seconded by Clm. Leirer. Clmn. Hodson, Johnson, Knight, Kulin and Leirer and Lowell voted yes. Motion carried. Next item was request for vehicle parking limitation on Adams At. between Don's Cafe and Third Ave. The request was read by City Manager. It was pointed out that this would require additional policing to enforce this limitation. After discussion, Clm. Lowell "I, move that we reject Mr. Cook's request for 1 hour park- im limitatio~." Seconded by Clm. Knight. Clmn. Hodson, Johnson, Knight, Kulin, Lowell and Leirer voted yes. Motion carried. Next item was tre orqanization of a Charter Corrmission. City Manager Jeported on this, stnting that we were to have a 5 man charter cOll1l!lission, with the City Mana- ger, City Attorney and the City Council as membPrs ex-officio. After discussion, the Mayor suggested that at the next regular meeting each Clmn. have a list of 1 or 2 name s to be submitt ed for appoi nt men t. Next item was Delinquent Real Property Taxes - Request for suspension from 8/21/57 through 12/15/58, lots 33, block 1, Town, - Komrs. City reported on th is. After di scussion Clm. Lowell "I move that we SUII e on lot 33 Block 1 Townsite f rOOl 8 27/57 throu h 12 15 58 - K Clm. Leirer. Clmn. Hodson, Johnson, Knight, Kulin, Leirer and Lowell Mot ion carried. of interest Manager ~rest Seconded by voted yes. The Councilmen had previously reviewed all the October bills and at this time, Clm. Leirer "1: mmrp th"t the hi 11 s be reid." Seconded by Clm. Johnson.. Clmn. Hodson, Johnson, Knight, Kulin, Leirer and Lowell voted yes. Motion carried. An additional item was brought up at this time by City Manager which was regard- ing an item that was available at Alaska Surplus Property Service namely a rock crusher, which Don Lowell had inspected. After discussion, Clm. Knight nt-move that we buy this crusher from Alaska Surplus Property for approxinately 52400.00." Seconded by Clm. Hodson. Clmn. Hodson, Johnson, Knight, Kulin, Leirer and Lowell voted ye s. Motion carried. There beirg no further rosiness the meeting adjourned at 11:30 P.M. APPROVED: At test: /,LlL~l (i'l-td_ Acting CityClerk :' J ,--) ) 'i / f / " ., " - " __... .., 1 - ,c , /1, ileA", 1'" Perry Rt Stockton, Jr. -(Mayor - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Sv,.,TARD, ALASKA Special Meeting, Dec. 10, 1958 The special meeting of the City Council was called to order by Mayor Stockton at 2:04 P.M. Clmn. Johnson, Knight, Kulin and Lowell pre~ent. Also present were City Manager Bordwell and City Attorney Buckalew. Clmn. !-eirer and Hodson absent. The Mayor stated that the purpose of this meeting was to meet with the representa- tives of Shell Oil Co. and go over the draft of the proposed option and lease. Mr. Hagans, Mr. Diddy of Shell Oil were present, and ~x. Nelson arrived a little later. Ci ty Manager began by introducirg the representatives of Shell Oil and stating that they had already conferred today and gone over a good many points, however we would go over the draft option and lease, point by point. He stated that there was one point that should be considered and that was that the option money of $1000.00 r 21 SE\lJARD, ALA SKA Special Meeting, Dec. 10, 1958 (Con't.) should be returned to Shell in the City we expend funds and clear the title and s}1all reinburse the City. can not clear the title to the land, and if, Shell does not take up their option, they They then proceeded to go through the draft lease point by point, with City Manager reading the lease. He explained ~hat at the present time we will exclude the four lots that the City Shops occupy and the Grossman lots, until we obtain the Grossman lots. We are dealing with :lots 20 through 36 in Block 20 and all of Block 21. The Lease was read then point by point with discussion and only a few corrections made. In Provision 5, delete balance of section and move to ~rovision 18. In Pro- vision 9, the time that was to be inserted for the Purchase to buy - it was deter- mined that 90 days be inserted here., It was also agreed that it should state in this provision that if the purchase price is mutually agreed upon, it will not be necessary to have appraisers. Item 10 - Time was set at 120 days. Item 11 _ The ma Her of time was cha rged from 10 days to 30 days and desiqna ted an MAlaskan escrow holder." Mr. Hagans made a brief statement to the Council at this time. He stated that as a result of today's rliscussion, the final draft would reflect the Council's decisions and wishes. A. question was asked about our City Shop's buildings and it was stated that they will be covered separately in a letter, if we acquire the Grossman lots. Discussion followed on this. There being no further business, the meeting was adjourned at 3:25 P.M. APPROVED: ,--} .../-" trz(! Perry RI. :J Jk/t: j, Stockton, Jr. - Mayor Atte!5t: / / / I t, U (I t (t / l" Acting City Clerk - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - SEWARD, ALASKA Regular Meeting, Dec. 15, 1958 The regular meeting of the City Council was called to order by Mayor Stockton at 8,:00 P.M. Clron. Johnson, Knight, Kulin, Leirer and Lowell present; also Ci ty Manager Bordwell. Clm. Hodson absent. Mi nut es of the regu lar meet ing of December 1, 1958 were read and approved as read. 9ity Manager reported on an item omitted from the agenda which was the Rock crusher. He stated tha t it developed that this crusher was a primary crusher which we had looked at aefore and rejected since it would not do the job that we needed. The Council then turned to the first item of Old Business which was Electric Rate Matters. City Manager reported on this by stating first that the Councilmen had all received copies of correspondence regarding electric rate increase matters. We received a letter from Mr. Sheppard dated December 9th commenting on our latest proposal, with increases in Schedules A, AA and B, and a decrease in Schedule C. The Mayor asked if there were any questions that the Councilmen wished clarified at this point. After general discussion, the Mayor stated that this'does not require any a.ct ion by the Counci l, rot merely to get the Clron. acquai nted with what has transpired. City Manager expressed the opinion that we probably have a good chance of getti ng our proposal approved. The next item of business was the appointment of members of the Charter Commission. Mayor stated tnat as you recall, we postponed this from the last reqular meeting so that the Councilmen would have time to think of names to suggest so we can t- SL'WARD, ALASKA Reqular Meeting, Dec. 15, 1958 (Con't.) ~ ::0 ~ ~ ~ 22 appoint them at this time. Names suggested by the Councilmen were written and read by the Council Secretary. The names receiving the majority of votes were ~tr. Jacque Roth, Mr. Jack Werner and Mr. Robert Baumgartner. It was the consensus of the Council that the City Manager should contact these men and see if they would be willing to serve on the Charter Commission, and fill in the balance of the Commission by contacting the other men suggested, which were Mr. Jack Jeffrey, Mr. Larry Urbach and Mr. Harold Campen. The next item of business was Third Ave. Lagoon Road Matters. City Manager repor- ted that because of slick and icy conditions on the Lagoon Road and the material we have does not seem to do the job, therefore we called Mr. Zimmerman, District Eng- ineer of Bureau of Publ ic Roads in Anchorage and reported the condi tion on the Lagoon Road. He has offered to have the B.P.R. crew in Seward put their material on there for us. City Manager also told him that he would be getting a letter from us regarding guard rails on the Lagoon koad. G~neral discussion followed on this with regards to the best solution for this particular problem. Council next turned to Seward Small Boat Harbor Developments. City Manager reported on this and stated that we have received two communications regarding the 3nall Boat Harbor developments. One from the Corps of District Engineers and one from The Alaska Highway and Public Works Dept. The sketches from both groups were passed around for the Counci lmen to review and discuss. It was the consensus that the best plan for the Seward Small Boat Harbor seemed to be that from the Alaska Highw~y and Public "Jorks Dept. and City Manager was instructed to write to them and inform that we like their interim plan and to go ahead with the work. Council turned to Seward Service Request for Relief Garbage Contract. City Manager reported on this and copies of a letter from Mr. Gallaway were passed around for the Councilmen to read. City Manager stated that as you remember, several months ago Mr. Gallaway came in and reported that due to loss of several customers, both business and residential, the service waB no longer financially attractive to him and he wanted to give up his contract. We asked him to bring in an analysis of his expenses and revenue so that the Councilmen could determine some sort of remedy. Mr. Gallaway went through his analysis point by point, and que stions were asked by the Counci lmen wh ich were answered. After general di scussion of the matter, it was suggested that a raise of 50~ per month for resident cu,c;tomers am that Mr. Galla- way furni sh a financial statelmnt to the Council the ne xt ti me it is compiled. Clm. Knight made the motion "I move that subject to the affirmative leaal opinion .the Seward Service be authorized to adius t the oorrestic aarbaae rates to R TI1RYinnlll!" of $3.00 per month effective 1/1/59. subiect to review on oribout Tilly 1, lqSq." Seconded by Clm. Leirer. Clron. Johnson, Knight, Kulin. Leirer and Lowell voted yes. Motion carri ed. Council then turned to the next item which was TV Franchise - Request for Review by Anchorage Group. City Manager reported on this and read a letter from Anerican Banker's Mortgage am Loan Corp. At this time Clm. Lowell asked to be excused from the Council while he stated his case. He stated that he represented the Mara- thon TV Inc. They st ill intend to put canned TV in Seward and will try to put in 2 channels either by reflecting or by microwave. Preferably by reflecting as that will be less expensive. He stated that they will probably ask: for a six months extension of their franchise. They definitely intend to have their signals in Seward and will be ready to deliver by August. General discussion followed about this. Clm. Knight made the motion "I move that the franchise option with the Marathon Television be extended to January 31, 1959~" Seconded by Clm. K~in. Clm. Lowell asked to be excused from the voting. Clm. Johnson, Knight, Kulin and Lei re r vot ed ye s. Moti on ca rr ie d. Council then turned to the first item of New Business which was the Proposed Election Procedure Ordinance #288. City Manager explained that there were two reasons for this; (1) to bring the Election Ordinance up to date and (2) for a permanent type of registration. He also explained how this ra;Jistration system would work. City Manager read the proposed Ordinance #288. Clm. Johnson made the motion "I move for the suspension of rules for a::loption of Ordinnn".. 288.& Seconded by Clm. Knight. Clm. Johnson~ Kndght, Kulin and Leirer/voted yes. Lowell Motion carried. Clm. Knight "I move that Ordinance #288 be adopted~" Seconded by Clm. Kulin. Clron. Johnson, Knight, Kulin, Leirer and Lowell voted yes. Motion carried. I I ?,n- ....,q SE'tJARD, AlASKA Regular Meeting Dec. 15, 1958 (Can't.) The next item was Payment of November Bills. Clron. had revi~ed the bills. Clm. Kulin asked if the City called for bids before purchasing certain costly items, and stated that he was referring here to the tires purchased at Seward Hardware. City Manager explained that the City gets these tires on a Municipal contract price cheaper than the agent can buy them for. A quesh on was also asked about the bill for an insurance policy with Pat Williams. It was explained that this was a re- newal. No further questions, Clm. Leirer made the motion "1 move Uet the bills bf P.aid." Secomed by Clm. Lowell. Clm. Johnson asked to be excused from the voting. Clron.Knight, Kulin, Leirer am Lowell voted yes. Motion carried. *Bills itemizec below. Ci ty Manager stated that he had another i tern tha t was inadvertently not put on the agenda and it was a matter of our transmission lines crossing the ARR in 4 places between Miles Ii through 24t. Discussion followed. Clm. Knight moved that "The _Cj.;ty Manager be authorized to execute the contract with the Alaska Railroad c;;ver- log crossina of lines". Seconded by Clm. Leirer. Clron. Knight, Kulin, Leirer and Lowell voted yes. Motion carried. Clm. KuHn asked about the new personal property tax forms which had just been sent out. It was explained that these new forms were in order that we follow Territorial Law. Clm. Kulin also asked about the appointing of the Hospital Board. City Manager reported that the old rrembers of the Board had been asked to stay on this board and they were asked to give their answers by December 15th. Discussion followed on hos- pital matters. Clm. Lowell stated that Mr. Buckalew had asked if the Citv is going to retain his services. It was the consensus of opinion of the Council that the City Manager inform Mr. Buckal~ that he will be retained on a month to month basis. Clm. Lei rer asked hO\l1 the returns were coming in on Sales Tax. Mr. Headrick ans- wered th is by sayirq they were rel\ftininq about the same arrl Hat there were some returns that were doubtful. HOW'ever, it had been decided to let the audits of sales tax go until after the first of the year. Clm. Leirer also asked about the old shacks and shanties around town that appar- ently have been abandoned. Shoul::ln't they be boorded up so as to keep kids and dogs out of them? Discussion followed about this, but no decision was reached. Thtre being no further business, the rreeting adjourned at 11:25 P.M. * Bills approved for November as follows: ACS $49.98; A1asr~ Telephone Corp.54.55; Andy's Oil $142.30: Anchorage Rubber Stamp $24.65; Automotive Parts & Equip. 68.98; Alaska Fire Equip. 7.50; Alaska Weldirq $6.60; B & C Automotive Parts 89.35; Business Machine Sales & Service 32.94; Bay City Motors 29.52; Bill's Parts & Service 1.00; Commercial Stationers $9.45; Color Art Printing $152.75; Carrington Co. $8.00; Durant's H::iwe 31.07; Larry's Service $3.40: Mac's Foto Service $25.15; Northern Commercial Co. $367.50; Osbo's Electric 91.78; Seward Hdwe. $1,513.22 and $34.20; Nat'l. Institute of Municipal Clerks $10.00; Seward Elec. System $70.50: Standard Oil Co. $1~5.20; Seward Builders Supply $85.00: Van B. Swan $33.20; Seward Machine S~op $3.00: Seward Trading $14.83; Pat Williams $59.10: Watsjold fuel $217.31; Win Ervin $24.07 and Petty Cash $79.36. Total $3,535.46. . APPRDVED : Attest: / [ ~'.c(lt: (/i' :}L<LI' Acting City CIerI:: - - - - - - - - - - - - - - - - - .' - - - - - - - - - - - - - - - - - - - - - - - - - r SE"tJARD, ALA...,~ Special Rate Hearing Meeting, Dec. 29, 1958 ~ ::0 ~ > I:...l .)4 The special rate hearing meeting of the City Council postponed from December 22, 1956 was called to order by the Hayor at 8:00 P.B. Present were Clron. Hodson, Johnson, Knight and Kulin. Also present was City Manager Bordwell. Absent were Clron. Leirer and Lowell. The Mayor stated that this special rate hearing meeting is that according to Terri- torial Law, it is mandatory that d public hearing be held when a rate adjustment is planned, SO that all who wish may speak. The Mayor then called on the City Manager to read the brief that had been prepared on behalf of the Seward Electric System to be presented to the City Council. The City ~lanager then read the presentation which included the following statements: "Due to the compound adverse effect of (1) failure to achieve the proj ected growth and (2) the losses actually sustained in the number of accounts, it has been impos- sible for the Seward Electric System to meet the requirements of bond ordinance con- tracts wi th respect to bond r edempti on and reserve funds. Un::!er date of June 17, 1957 the professional consulting engineer issued his certificate showing that the Electric System earni ng s, including a growth factor, would provide a 2.12 coverage. This coverage has not been achieved. As a matter of fact, the actual coverage is only about 501. of minimum requirements." He went on to say "with reference to ' Schedules "A", "AN', and "B" the increase would be achieved by adjusting present minimums as follows: the Dorrestic accounts within City limits, minimum increases from $3.00 to $6.00; the All-Electric" "" " " " from $9.00 to $12.00; the Commercial" "" " " " from $4.00 to $12.00 and the Dorrestic accounts outside of City Limits, minimum increase from $3.30 to $8.80, All-Electric" " " "" " " from $9.90 to $15.40, Commercial" " " "" " " from $4.46 to $13.20; the outside City Limits Accounts includes the addit- ional 101. charged on out of town rates. The increase in Schedule "C" is predicated upon ralslng the eligibility for such class from a minimum connected load of 5 H.P. to a proposed minimum of 50 H.P. and a de- crease of ultimate rate from the present straight 5t per KWH as follows: first 10,000 K1tlH at 5t; from 10,001 to 20,000 K'NH at H; and all over 20,000 K1tlH at 3tct. The adjustment proposed to Schedule "C", while actually a decrease in the ultimate power rate, will result in increased consumption through new power consumers whlch we have not previously served and thus would effect an inCrease of revenues in that class. City Manager went on to review Exhibit B. The Mayor then asked if there was anybody in the audience who wished to speak. Mr. James Watts Epoke an::! stated that he would like sarre informat ion in order to get the situation clarified in his own mind and his first question was," are there any areas where eXp3nses could be cut, that have not already been done?". Also, in connection with this question he asked if there were any comparison figures of expenses. ~ity Manager replied by stating that at the present we have no comparison figures, however, he stated, the System is now of a different shape and serves a greater distance than formerly. The Distribution has been cut from 6 to 4 men, and the generation which previously ran with five men, now has four. Oui custorrer and accounting costs are also down. General administration is also obviously lower under consolidation, but it is too early to have Jigures on this. He stated that about the only other substantial saving that we could make now is to go into · unattended operation which would cost approximately 100 to 125 thousand and would requi re bonds to finance at 6% int erest. The Mayor stated at this time that he had anticipated more people, however, our answer would have to be the s~~e and we have no alternative but to voluntarily effect an ire rease before we are forced into it by court acti on. Mr. Watts asked another question and it was that he had neard that the bond holders would not recognize potential customers, but are basing their fi~rres on our con- sumption as it now is. City Manager replied to this by stating their approval to our proposed schedule is based on a potential new consumer in the p~rer classifi- cati0n. Clm. Kulin asked a question regarding the percentage of increases as shown in Exhibit B. It was emphasized at this time the percentages shown were derived fram the increases in total revenue for each class of service and did not pertain to the increase in eaih individual customers billing. The increases were to be effected by the increase of minimum rates only in Schedules "A", "AA" and "B". r 25 S&lARD. ALASKA Special Rate Hearing Meeting, Dec. 29, 1958 (Can't.) There were no further question/; regarding the rate hearing. The Mayor asked if it was possible to put this increased rates into effect at this meeting. City Manager replied that if the Council wished. they could c10se the rate hearing and open a special meeting to pass the Ordinance, Mr. Watts made the statement at this time that he felt that an educational program following this meeting would be desirable, so that the people would understand why this rai se is recessary and to state just what the increase oonsists of, rather than all the rumored percentages of increases that haVE" been heard in town. Ther,e were no further questions or remarks. Clm. Knight rmde the motion "I move that . this hearing be closed." Seconded by Clm. Hodson. Clron. Hodson, Johnson, Knight and IGtITnvoted yes. Meeting adjourned at 8:40 P.M. APPROVED: ATTEST: :.2 .' -:; /~-j;/ I- 'r~1 ~ /J~,-(- '->~~'7 Perry' . Stockton, Jr. - yor // > :' l.J.(c ! (! Acting Cit y 1(,- ! Clerk - - - - - - - -. - - - - - - - - - - - - - - - - - - - - - - - - - - - SEldARD, ALASKA Special Meeting, Dec. 29, 1958 The special meeting of the City Council was called to order at 8:45 P.M. by the ~~yor. Clron. Hodson, Johnson, Knight and Kulin present. City Manager Bordwell also present. Clron. Leirer and Lowell absent. The Mayor f'tated that the purpose of this special meeting is to establish ra tes to be charged for the sale of electrical energy and prescribing the conditions under which services, facili ties and electrical energy shall be lTBde available to the general public by the Seward Electric System and repealing ordini'lnces or l=6rts of ordinances in con- flict therewith. The City 11anager read the proposed Orm na~ e No. 289. Mayor stated, "you have heard the reading of Ordina~e 289, are there any questionsr" City Manager stated that inadvertently there is an error in the chaxges shown for outside the City Limit s ard that in addition to the 1010 surcha rge shown, the minimum fees should be shown as follows: Schedule "AN, $8,00 for the first 30 KWH; Schedule "AA", $14.00 for the fi rst 100 KWH; and Schedule B $12.00 for the first 40 KWH. After general discussion and corrections made in Ordinance No. 289, Glm. Knigh t lTBde the motion "Lzrove that the rules be su..pended for the considerAtion of p,,,,..ihl.. as!gJ1l:l2F_gf Ordinance 2~!" Secorded by Clm. Johnson. Clron. Hodson, Jahnron, Knight ard Kulin voted yes. Mot ion carried. Clm. Hodson nade the mot ion "Lmove that we adopt Ordinance #289." Seconded by Clm. Knight. Clmn. Hodson, Johnson, Knight ard Kulin voted yes. Motion carried. There being no further business, the meeting adjourned at 9:10 P.M. . APPROVED: ATTEST: -;. ') . ! L '.i\. / (:l/.,I (I Acting City Clerk 26 SE'IIARD, ALASKA Regular ~'er,tin0, .Tan. 5, 1959 j...l ::0 Q :1> ~ Tne reaular meeting of tne City ~ouncil wa~ ~alled to order PM. Present \,[pre Clmn. Hodson, Kul in, Lowell and Johnson. Sordwell. Absent were Clmn. Knight ann Leirer. ny Mayor 3tockton at 8:15 Also preo-ent City Manager Nir,utes of Special Meeting of Dec. 10, 1952 'Nere read and approved as reac1. Min- utes of regular ffi8eting of Dec. 15, 1958 were read and approved as read. Minutes of Rate Hearing Meeting of Dec. 29, 1958 were read and approved as read. Ninutes of special meeting of Dec. 29, 195A were read and approved as read. People Present. J.l;;yor noted trat Nr". Deck is present and has seen He City Man- ager previously with r"!qards to the Se--;er line to be replaced on Alley 1 and 2. .'.... City Manager then reported on this and stated it simply has been a rratter of mon~ up to this point. It appears tlvlt we l1ave ITBde three sAparate patch on patch jobs on that line this summer. There is also one sewer line on Alley 2 and ~ that also should be rpplaced. The total of the two replacement johs would cost netween 60 to 75 thousand dollars. ;1e went on to say that the line between first And ser:ond can- not stand for another year - it is going to have to be taken into consideration when the next hudget is planned. He guessed tbe cost around some 30 thousand dollars an:! stated this is a quess and not an engineer's estimate. Discussion then follO'.ed anout se'NPr replacements, costs and probable soluti onE. The queEti on was asked if it vias posfdble to get this sewer replacement under Alas1<:a Public 't!orks. City Manaqer rep- lied that there was no doubt that it "Nculcl have a hiah priority, but there wa~ no possible way to gJ8SS what Congress would do on extending the A.P.W. Act. The Mayor stated nA-t the Council would ~eg to it that this item of sewer replacement for this particular site would be placed and taken into con~ideraticn for the coming budqet. Mr. John Hardcastle, who was also present, aSked ar~ut the additional Gharae to the ll',inimum rates that was placed on the out-of-town rates for electrical service. The Mayor replied that this was necessary because of the additional maintenance COFtS to service the out-of-tm-;n cu storrers. }'J'. ',.,ratts then mAde a sllgaestion that perhaps it could be equalized by a0dinq ~l.OO more to the city dc~stic rates and take off $1.00 from the out-of-to'Nn rates. The Mayor stated that these complaints ~hould have been voiced at the ri'lte-hearing meeting and the only thing he could do 1.as to suaaest to the people 1.;ho hod complai nt s of the adjuFtll'en t of electrical rates, and that was that they tare any wor!:able suqqestion to the Utility Roard, who in turn could recomend the suqqesti ons, if approved, to t;,e Cound 1. l-'r. Amend, who was present, asked if the 00uncil was aware that tbere was only one Ci ty Admini ct rat ive employee who was b0nded? City Manager replied that the Cit y Clerk is th8 onlv one bonded, but we are working on an overall bond pr~ram whereny thp positions would be bonded. Nr. 1\.rrend also askecl ahout the applications for the position of City IInnager. It was stated that this was on the aqcC',r!a for tonight. The Counci 1 then t'lrneo to th.'" fi rst item of '11d Business which was Applications for the City Namqer Job. City V;an"lger stated that we had recei ved Lome 14 applications in ans,ver to our noticA.s, am they are in thif' file for the Council's perusal and re'"iew. It W"iS the consensus of the Council that this itprr shoulo br. tahled.until later in the meeti rl'J aE it would no doubt tab~ a lot of tirre to em through these appl i cat ir)!'.s. Next item was Television Franch! se - Request of Marathon T'!for r:xtension of Con- trar:t. City MAni'lger reported that, i's YO'l rerr:=b€r, we extE'n,ied ~i;ue for Marathon TV to Jan'Jary 31 in order for therr to tell us what they propof':C to do. Under today's date ~hrathon T'! request an extension to July 31, 1959. They agree t~at if major ::onstru.~tion is not done by then, then their contract vIill be null and void. The l<ayor ~ur:x-''''sted that perhapc this rratter could be t"bled until there "ir", ITl:>n' "::ouncil- me:1 present to v,")te on it. Clm. Johnson "I llBke a !C1otion that Items A and R be tabled ~.1ee~inq. PY2ferablv this ',-;eek~' .Seconde~ by Clm. Pcrison. 1:ul1n and Lo.,-;e11 voted ves. otton carrIed. until we can <let a Sp~ial Cl rrn. Ho::! son, J 0]-cr180 1'., Council the:1 turned to next item which was Ov.crhead Electric PO/Jer C'r.xsinq of ,'\laska l<ailroitd - ContrA-at with ARR. City Manacrer reported t~t in :H::ler to cunnect our ne", conSUITPr, Halibut Pro'lucers Ccoperative, we have te ao ovrrhead, crossinq the ,~laska Railroad "ind .A:nt"iin "In over~ei'lr1 c]ed-rance of 60 feet aloove the tract. jl,fter ::liscuss1.on, Clm. Kulin !:lAde the motion "1 move +l-',at the City J.'flnaqer ne A-)lth ori zed to consurr,nat e th e cent ract wi tD the )1,. 1( :'. cov,'ri ng the pcwer c ro~ si ng tloe service where necess'lry." Seconded by Cl!",. John8c'1. Cl:r:n. u,'ds-:m, Jolm~(n, Kul j I'. and Lo,,/ell vJt ed ye f'. Hot ion carried. r I ! 'l"" ,', f , ~f ~F:'iA!(J, F.!J'\SKA Reaular MeetiDa, Ja'1. 5, 1959 (Con't.) Council then tur:1pd to Sewilrd GeDer:!1 Hospitcd - Format i on of a Non-profit Operati on Corporation. City Manager reported that at a recont rnoeting th",y hFld asleed the present m",nbers of the Hospital Board if the;' would serve on the h0i'nri and thev received one affirmative Cinswer. He also stilted that the Articles of Incorporation are ready to be drawn up and we need three incorporations. Discussion then folJ0wed on this ma::ter. Counci I tn.en turned to the next ite'!'. :~hi d: was Per:nanent Voter Rerri strati on - Approval of Reaistration Fonn. City }lanaqer reported that the statute requi res that t",e Council approve the fonn of registriltion carri. City Clerk expl."lined how this "erd system would work. ,l\fter discuf'S ion, Clm. Lowell made the mot ion "! move tna t we as;p:,!pt t~~J:,er~..?_nent v(oter rerri strahan f"rm and that they apply to the State Law, ::is to -qualifications.." Seconded by Clm. J onnso n. Clmn. Hodso!', r ohnso n, Kul in and Lm'Te 11 voh"d ye s. Mot i on ca rr i ed . Council then tllrned to New 13\1sin"'ss. City t'Bnaacr reported on thp first itEm '",hich was the Beard of Equalization Hearing. It is necessary to set the date 50 that the cards can be printed up. Since the assef's:rent valua::ions will ~e rraile<i out about Febwuary 15th, it was surr~ested thAt tre EQ,rd Hearing be set for the 4th Monday in March, or to'.arch 23, as the first rreeting of the Boarrl. Clm. Johnson "I mAlee A moti0n Hat Harch 2,3. 1959 be set as the first dFtY for the Board of Equalizaticon Hearina." Seconded by Clm. Hodson. Clmn. Hodson, Johnson, Kul in 'ind Lowell voted yes. Mot ion Cn rr ied. Next iterr. of new business was Dis"ollnt for Prepayment of Taxes. City Manager reported on this and stated that in previous years we havE' allowed a 2"(, disco'lnt for prepayment cf taxes in full. Our independent auditors l:1ave pohted out that tr"is is without any authCJrity to allow th", di"cCllnt, as did Hr. Tuff, tne assessor hired by the City for special services. lHter aeneral di scussion, Clm. Lowell l11ade the motion "1 movC' thFlt we allow a 2% discount for prepayment of taxes in ~]ll on or hefore the due date of l:rerlY-st t." Seccll1ded by Clm. Johnson. Clmn. Hodson, Johnmn, Kul in and ~i-voted yes. Motion Cdrried. Next item on the cnenda was Information on Differential on Mill Levy. City Manager reported thAt thf're is no basis in law for a split millage levy. The law provides that there will be efJ11ity betw'en classes of property. It was pointed out tl:1at of the 17 rrembor cities of the Leaque of Alaskan Cities, Seward is th", only one with a split mill levy. This item was brouoht up for infonnation for the Council only, and no action is needed at this time. Council then turned to the next Hem which wa;s the Req'lest of Vance Hitt to stop the tax interest in eOl1f'.ection with Seward Seafoods am the Alaslca [;hop. City Manager reported on this by going hack: to June 1957, we found that we owed Seward Seafoods $12no.OO for the building they l::uilt on the small bnat harbor dock. 'de asked Mr. Hitt to carre up and endorse the $1200.00 cncek: and pay the balance of hil'; taxp.s. This he [,'is failed to do and now he wants to be rel''lased from payina any intprest on the taxes due. Discussion followed on this. Clm. Lowell rrade the moti0n:L ~ve, that we do not stop +1,,, interf'st on VAn"", Bitt'" hnr"'s-as-tJ:wy r8q"lQ!::ted." Seconded by Clm.Hndson. Chnn. Hodron, Johnson, Kulin 'lnd Lowell voted yes. Motion carr ied. Council then turned to the next item which was the official estimi'lte of populAtion of Seward for the Learrue of Alaskan Cities Dues. Discussion followed on this. Clm. Lowell marle the motion "I move that the C~lncil set the pnpuJAtion At ~,nnn" ~ec- onded by Clm. Kulin. Clmn. Hodson, JnPN'on, Kul in and Lowell voted yes. Moti ,m carried. At this tirre Clm. Lowell brouqnt up an item that the F.irForce is going tr> take over the Recreation Center Area And would like to request that "A" Street be closed 0ffici- aU-y frnm 6th Ave. east. 'Phis rratter Nas discussed ilnd no decision reached. Clm. Lowell Drought up another item that there is a fire zone in front of the thea- tro and people park there si "tee they cannot see the markings. Cit y Manager stat.>.d that we have to have a sign put up before we ca~ enforce the IaN and stated tnat he would see to it that this is taken care of. The matter was brought up aqain about City Manager applications, and after discussinn, Clm. Lowell made the motion "1 move that we ask the City Manaoer to stFlY 0n fnY qn r SD,~ARD, ALASKA -" :t r; > Requhr Meetinq, Jan. 5, 1959 (Can't.) ~ 28 additional days so the Council C-'ln rlecide who they '!la!'"': ae City Mana0er." Seconded by Clm. Jolmson. Clmn. Hodson, Johnson, Kulin and Lowell voted yes. Eotion card cd. There beino no further busl ness the meetin'J adj ::mrned at 11 :10 P.M. APPROVF:D: / - ) ~f'[::' Perr~ R. ~ - ) Z /;/ / . ! '-'-?i -J /J " 1/1 ., Sto::kton. Jr. Maycr ATIf~C'T: I ('1< r', /' /( ,/ ,~___ Acting CityClerk - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - SEWf..RD, ALAC'KA Special Meetinq. January 9, 1959 The special meeting of the City Council and Charter Commission was called to order at 7:35 P.M. by Mayor Stockton. Clmn. present were Clmn. Hodson, Johnson, Kulin ann Lowell; Crl1 rter Commiss ion Members Mr. Urbiich. F3aumgartn'H, Jef frey and '-verner. Also present was City ~~nager BoraNell. Absent were Clmn. Knight and Lgirer and Commission Member Roth. The l"ayor stateri that the purpose of this meeting was to advise and outline the duties of the Charter Commission ~nd how it is to function. He went on to say that you were splected DV the Council becfluse thev felt each of vou was best mlali- fied to fill the position of Cha rter Commission Members. The City I-1anager then briefly olltlinerl the COlmnssion's dutips iind functions. He explained that the Sharter, in effect, hecom<>s a constitution, for th" City. He also listed tre puhli- cations that were availClble for the use of the Commission. It was suggested that the Commission provide itself with a chairman and secretary, etc. and set up its own orqani zi'ltion as soon as possible. T:ce Mayor then askeri if the Corrmission members had any questi ons at this time. Nr. Urhach a sked when should th; s Cha rtc,r be rpady for adopti on. 1'1'-'" an!'wer was as scan CiS they could c01'1plete it, ther'~ was no time limit on thiR. Er. Jeffrey asked how mAny cities had already voted for Ho~ Rule. Mayor replied th~t Anch~~. orac;", Kptchikan, Kodiak, Juneau flnd Seward 'is i'3r a!' he knc':]. Mr. 133umgartner asked the question if tl-d.s Corrmission would he authorized b) makE: any 0vpendi- bIres. r::ity Miinaqer rf'DLed that trerc'! is a 8fRcial :;ouncil Fund that cO'lld be used by them. Mr. '.'!ern",r thf'n ilsked if the Counei 1 l1ad mythi:1q in mind as a target date for the "0mpletion of the cro rter. After the ar.[:1-]cr was '1j ven tnat ther" was no date set, hp '.-'ent en to "'dY tri.t in hi/" own mind he felt that it could be done in 1(' to 12 Dont]-.s rmd mav!>", sooner th:in that. General r-JiSCllS~;i')n followed Ahout this and ot ner rra tters r e l'1t inq 1:0 the Charter. The C')lnmis::lon dpcided that they ','cHIld elect their 01tTr. chc:irman 3t a :ater clc:te and rliscussed nates for their rext Tl1eptj ng. Tre 01),"01.,1 porti0n "f t"P l'eetirrJ was cJ osed at 8:.'35 F.M. The S]Ycial City SC11TIci 1 ~\eeting was called to order by MAyor ~bcl:top. at 8 :<10 P.M. Present ..,,Jere Clmn. Endson, Jonnson, Kulin, Lpir<>r 3nn Lowell; also rresent ""as City MClnagpr Bordwell. The VlC'ycr stated that thc purpose of this m."tin'} ,'JAS to r"vb1t! Ci ty Manaqer aprli- cation!' and to cons:der e:ctension of contract for I-iarathon TV, tresp bl:) items being held over from the last regular council meeting. Ci ty Mflnaqer explai npd t hat the Sc,ward V::Jlunteer Firernar h3ve reouested for a few minutes of time to discuss the fire alerting system. H" stated that tl1is system troy have chosen is a ranio net where 20 men or more can all be alerted at tl1e same time. l;[ith tDe Council's concurrence we will add it as IteI:'. 1 tn the aqenrl-'l. He tJ-,en called on th"! firemr>n pre~ent to speak. r ,,~ ',' 1~ 'l SEHARD, J\l..A~)Y:A Sped,,] Meptinq, Jan. 9, 1959 (Con'Ll Mr. Amend reported that the City ~Enaoer had already outlined the system pretty thor- oughlv. It is highly recornmenned bv other firp rlepartments. '.fret the Fire Depart- ment wnuld like toniol1t is a vote of confidence from the Council that they would be willing to reimburse the F;re Department for the totnl cost of this sydem and this reimbursement could be over a period of a few years, if so riesired. The total cost is about $4,000.00. ~t.was also brought out that this sytem would not have any adverse effect of our '#ficiency points, and it is approved by the Underwri terse After eonFiderahle discursion on this subject, Clm. Horison marie the motion "~ move tQ~l tl1e Council enter into agreement witl1 the Fire ~e artment to in uniea lon units In tile iilllount of $4,000 to be reimbursed b thp eit, over ;;{"'t ,ree years." Seconded by Clm. Johnson. Clmn. HOOson, Jol1nson, Kulin, ~nd' Lowell vnted ye s. Motion carried. Next i tern on the agenda was the Revie"l of Cit y Manager applications. The Mayor stated tmtat the last regular m,;eting the Council moved to retain Mr. Bordwell for three more months. The quest ion was "lsked how would thl'! Council 1 ike to review the 15 applications that are here. The applications were then passed around and the menbers spent some time in reviewing them individually. Jl.fter r<3view it waC' the consensus of the Counci 1 that there were four applicantI' who would be subjected to furtl1er consideration and they were Mr. Robert K. Rcqers, FrAnk ,Koehler, lllatt Slankard ilnd Nile Paull. The City Manager was to notifv th> balarce of the awlicilnts tre t the Counci 1 thanked them for their interest shown in the position. The announcement Uat was being run by He lnternational City Manager's Assn. News Letter was "Iso consirlered and the followim chan<<es mde in it. Snlary range would be shown as '!:9,COO.OO low, and $12,000.00 high. Experience would he City Manager experience with legal background awl utilities exrerience desired. It was also suggesterl that the applicatinns be reviewed by the Utili ty Board. The Council then turneri to the next item which was the extensipn of the present contract of ~rathon Television. elm. Lowell asked to be excused from the Coucil at this time. Discussion follONed. The question was asked if this would 00 all canned television. Mr. LONe]l replied no, and stated they plan to bring dt least 2 channels dONn from AnchoTfiqe and possibly three. He also said they have their site picked out. If they Clre unable to fill the anrpement by July 15, He contract will be automati cally cancelled. Considerable discussion followed about th is. Clm. Johnson made the motion "1 move that we grant an extension to Tllly 1 S. lQc;Q to Vldrathon T",levision providi that tne are as ne r !;tter 0 . Jan. 5, 1959 with completion of their constru Seconded by Clm. trc:X1'POil. run. nOOson, Johnson, Kulin and Leirer voted yes. Motien carried. The re bei rg no fur ther bu sine ss, the rmeti!'Q adj ourned at 11: 10 r. M. }ll'PROVED: A'IT EST: ,/ /) ~' '/ '-)-l..~. , ,/ (' ['<, '/I _j/fr.'I:.)f. Perry P4 Stockton, Jr. . Mayor , I { eLf i ,I Acti nn r;it y ({. /ILv/ Cle rk S1WARD, ALASKA Regular, P08~~ned Meeting, January 26, 1959 The postponed regular meeting of the City Council was called to order by Mayor stockton at 8:05 PM. Present were Clmn. Hodson, Johnson, Knight and Lowell; also present City Man,ager Bordwell. Absent were Clmn. Leirer and Kulin. Minutes of the regular meeting of Jan. 5, 1959 were read and approved as read. Minu1es of special meeting of Jan. 9, 1959 were read. City Manager made two corrections witl regards to these minutes, the first being that the words .effeciency points. in the statement regarding the Fire Dept. should read .deficiency points.. Also, he felt that the statement should be in the record that Clm. Lowell asked to abstain from voting in the Marathon TV matter. Both corrections mde. r' )1'\ ,}'.l ....,!, :0 ,..... SEWARD, ALASKA > . Regular Meeting, Jan. 26, 1959 (Con't.)~ The Mayor stated that the purpose of this meeting waB to take up busineBS which was not taken up at the last regular meeting due to lack of quorum. In people present li sted on the agenda, the Mayor expla ined that the fir st nallll shown there, Mr. Snell, had requested to be present with regards to City Manager applications. However, Mr. Snell lives in Anchorage and apparently did not get in to Seward tonight. Also present were Mrs. Blue, Mrs. Williams, Mr. Rose and Dr. Deisher, who were all present in regards to hospital matters. City Manager first read a letter from Ci ty Attorney Buckalew with regards to the incorporation, wherein he gave his opinion as to the liability of the board members. Mrs. Blue spoke about nember- ship and classifications. She also stated that the old Hospital Board were agreed to act as incorporators of the non-profit hospital corporation, since the Council had not chosen anyone to act in that capacity, however most of the members, due to various reasons, wished to be relieved of dlty on the New, Board, with the exception of t-'.:r. John Rose and Mrs. Rutledge, who had expressedl~he-T willingness to remain on the Board, if asked. Dr. Deisher also spoke at this time stressing the point, that the tine is clOlle at hand when the Old Hospital Board ceases to exist and asked for inst ruct ions from the Council as to what should be done in the interim period until the new Corporation is ready to take over the Hospital. H~ stated that they are particularly interested in retaining any grants that might specifically be denied to governmentally-owned hospitals, and therefore feel that the Non-Profit o~anization is the best solution. Much discussion followed on several points, includi ng incorporators and new hosp! tal board nembers, with the consensus of opinion that it would be best now to use the present board as Incor- porators and then at the Annual Meeting, elect officers of the Corporation who would act as the New Governing Board. C1m. Johnson made the moti on "1 move to provide an interim entity for the operation of the Seward General Hospital. that the Peninsula Community Hospital Association be recognized as Les~.of the Hospital n the lace and stead of the Woen's Division of Christian Service of the Metho- ~~Ch~rCh, and that Genera un expen tures e approved asnecessarY]:oof.fset the operational deficit durinq the balance of this fiscal year; theJ..l:la.sILto become effective February 8, 1959~" Seconded by Clm. Knight. Clmn. Hodson, Johnson, Knight and Lowell voted yes. Motion carried. A little more discussion followed on hospital matters wi th Mrs. Blue estilMting a deficit figure of approximately $15,000 per year; Mrs. Blue also stated that the physical therapy tank will be moved into the hospital very soon for use by cerebral palsy children and others needing it. Mr. Rose made the statenent tha t with the long range pr:oqram they hope to be able to make up a health district. The Mayor stated that the next person listed on the Agenda had talked to the Mayor today, and was quite bitter because he had not been paid for his timers that he alleged had been taken by the Street Dept. City Manager read Mr. HoBJ8en's bill with a total cost of material of $500.00. Mr. Liebelt, street Supt. stated that he was pretty certain that this was stored on city property and he had ueed a few of the timbers since he thought it was City property. After discussion, it was the consensus of opinion that Mr. Holdben did not have a definite claim, and that the City would be will ing to pay him for the timbers tla t were taken with a figure of about $50.00 mentioned; and if it is verfied that this is City property, that Mr. Holdben should be requested to take the balance of his timbers off of it. The Council then turned to the first item of Old Business, which was Re-spread of assessment and bill for engineering services, Improvement District No.2. City Manager read a letter fram Tryck, Nyman and Associates with regards to re-spread for paving purposes. The Clmn. then reviewed the assessment spread. The Mayor asked, -What is your opinion of this problem?" The Consesus of the Council that a notice to the public be issued that this new spread is available for inspection and for indications whether or not the people are in favor of it. The City Manager thAn read a letter fra'll Rutledae. Johnson and Trvck with reqardll to the biUJ!L. the amount of $1249.90. After discussion, Clm. Knight made the. motion "l mOVA .!h~t_tlte_.Qill.fIQ.llLRut.Ledge....lohnson.and.Tqckhe ~.!.d." Seconded by Clm. Lowell. Clmn. Hodson, Johnson, Knight an d Lowell voted yes. Hot ion carried. '!he Mayor suggested tha t thi s screeni n;r of the assesSllllnt problem should be clone as soon as possibl e. The next item of old msiness was Hospital Propane Tanks and Sale to Peninsula Propane Company. City Manager reported that we had discussed this sometime ago and it was the desire of the City to get rid of these large tanks and replace them r 31 SEWARIi, ALASKA Regular Meeting, Jan. 26, 1959 (Con't.) with smaller ones that can be placed in accordance with fire ,regulations. City Manager then read the letter from Peninsula Propane Co. with a bid price of $250.00 for each of these tanks, and the prevailing price for any propane gas left in any of the tanks. Ci ty Manager recommended tha t this offer be accepted. Clm. Knight made the motion WI move that we accent the bid from Peninsula Propane for the two hnkl... Seconded by Clm. Lowell. Clmn, Hodson, Johnson, Knight and Lowell voted yes. Moti on carried. At this time Mr. Dunham and Mr/k""~"v"\\.. came in and asked how they could have a street olosed off for eliding for the children. They were inforned that the usual procedure is to go through the Polioe Department first ,and they, in turn, would make a recommendation to the Council. They were advised that a Council meeting was scheduled for the 2nd of February at which time, action could be taken on this if the recommendation is made. Council turned to the consideration of Rey. Vaughn's request for tax exemption by him for his furniture used in the Nazarene Parsonage. After hearing the letter from Rev. Vaughn, and discussion of the matter, Clm. Knight made the motion wJ moYe that we ,reject with regret this request as there is no proY!s_ioll_:i..n_tl}~ stat 1_ Sididr5 f9r exemptirg indi viduall y owned property from taxati onw. Seconded by Clm. Lowell. Clmn. Hodson, Johnson, Knight .nd Lowell voted yes. Motion carried. The Counci 1 then turned to the General Fund Budget Revision. City Manager reported on th~ first page of this revision and read the explanations accompanying ,the first page. He also explained that it would be necessary to advance to the Sales Tax Fund the sum of $50,000.00 in order to take care of the School Budget for this fiscal year. General questions were asked and answered for the Council. The Mayor asked if the CouRcil would 1 i.ke to take this home and study it, and have it put on the Agenda for the next regular meeting. Consensus of Council was that they would take these Budgets home and bring up at the next meeting. The matter of the advanoe to the Sohool Board of $7,000.00 was brought up at th is time. Clm. Knight made the moti on WI move that the adyanoe of $7;;000.OQ to the' , Sa1... T...... Fund for the School Board be approve4.. Seconded by Clm. Hodson. Clmn. Hodson, Johnson, Knight and Lowell voted yes. . Motion carried. The Counoil then turned to payment of bills. The Clmn. had all reviewed the various bills. Clm. Knight _de the motion wI- move that the bill s be oaid as oresented.. Seconded by C1m. Johnson. C1mn. Hodson, JOhnSa'l, Knight and Lowell voted yes. Motion carried. The bills paid were as follows: Rutledge, Johnston & Tryok, $12.2.90; Alaska Welding Supplies, 14.90; Anohorage Oxygen 14.50; Anohorage Daily Times 17.00; Anchorage Key Shop, 27.00; American City Magazine 4.00; Addressograph Corp. 69.42; Andy's Di1 Deliyery .08.26; Alaska Shop 3.32; B & C Automotive Parts 198.01; Buffalo- Springfiald Roller Co. 125.30; Bashaw Equipment Co. 129.6.; Bay City Motors 27.52; Color An Printing Co. 139.90; Dv.rant's Hardware 5.88; Feenaughty Machine 11.35; Kenai Lumber Co. 43.20; Northern Commercial Co. 40.55; ashe's Electric Supply 11.72; Seward Dru~ 4.80; Seward Builders Supply 41.94; Seward Electric System 69.90; Seward TradiJV;J Co. 36.28; Seward Hardware Co. 23.8.0; standard Oil Co. 82.74; Seward Plumbing & Heating 20.77; M. L. Goresen 24.00; Seward Water System 495.00; Seward Electric. 918.90; Watsjold Fuel 183.95; Win Ervin Motor 561.64 for a total of $4,998.09. Clm. Lowell brought up a question about out of town businesses usirg our City SIlllll Claims Court and he wanted to know if this ClOuld be done. This was explained by the City Manager, that as long as the person against whom judgment is being asked is in the City's jurisdiction, the City's court can be used. Clm. Lowell brought up another matter that of the Small Boat Harbor the faot of the City payi ng for the lights and no money coming in from boat rentals. It was explained that the B;mall Boat Harbor Aocount is oharged with the lights and they" are now aware of this faot. elm. Lowell also asked how is the underground system of water lines coming along? City Manager reported that he would look into this and report later. The question was asked about the fire inspection in the schools. City Manager rep1 ied tha t they had complied wi th a couple of .the i terns in the grade school; but that the matter of standpipes in the High School was up to the School Board to bIke care of. There beirg no further business, the meeting adjourned at 10:45 PM. ATI'Esr: ,,/,1 .' '/~, _ ::t Ie s~,I__ {( ~I.,- ",;<' APPROVED: 1 ~dt . " ,. J "'~".) - ,. .A ~'< . 'tv Yr Perry R.., tock::ton, Jr. ~;Mayor r . SEWARD, ALASKA Adjourned, Regular Meeting, February 12, 1959 ~ :::0 r:l :J;;.o. =- 32 The adjourned, regular meeting of the City Council was called to order at 8:10 PM by Mayor Stockton. Present were Clmn. Hodson. Johnson. Lowell and Knight. Absent were Clmn. Leirer and Kulin. Also present was City Manager Bordwell T he Mayor stated the purpose of this meeting was to take care of the matters that were postponed from the meeting of February 2. 1959 due to lack of quorum p~seRt. Minutes of the regular meetirg of January 26. 1959 were read and one correction made by Clm. Knight with regards to statement made which read .state law. should be corrected to read .statuees.. Correction made. There were no people present who had requested to sJ:eak. The Council turned to the first item of Old Business which was the Claim of James W. Holben for payment for lumber - final report and reconunerrlation. City Manager reported on this by stating that an investigation was Ile.de on the property and it was determined that the bulk of.the lumber had been stored on City property. City Manager told Jim Holben that he had no authority to offer him more than $50.00 for the material that we had awropriated. Would the Coonci 1 like to make a reconrnenda- tion of this problem? Discussion followed on this. Clm. Knight made a motion,~I m~t'!~ that we__QfLez Mr.LHolben S75..00~ Clm. Knight then wi thdrew his motion. CIm.: Lowell made the motion .1 move that we adopt the City Manager's recommendation that -~we pay Mr. Holben $50.00 for fair value of the lunber used, for final 11-ayment.- ~ Seconded by Clm. Johnson. Clmn. Hodson. Johnson, Knight and Lowell voted yes. Motion carried. Clm. Johnson then made the motion . I make a mot ion that we b1.ll Mr. James W. Holben for storage of lumber on city owned lot #33. Block 12. in the amount of $20.00 per month for two years." Seconded by Clm. Hodson. Clmn. Hodson and Johnson voted yes. Clmn. Knight and Lowell voted no. with the Mayor breakinq the tie by voting no. Motion defeated. The Council then turned to the next item which was ShelL Oil Company Opti on and Lease- final draft. City Manager reported on this and stated that he had reviewed the- lease which has been prepared in accordance wi th the charges made by the Council; he also showed a sketch shcwinq the lots covered by the lease wi th the Grossman lots and the lots occupied by the City shops excluded in the lease. City Manager then read the accompanyinq letter from Mr. Austin Did:iy. Discussion followed on this with the con- sensus of the Council that final vote on the Lease be tabled until later in the meet- ing when the two other items. which go with this item. are discussed. The Council then turned to the Jlext item. Arti cle s of Incorporat ion. Peninsula Conunun- ity H.spital Association, request for authority to file and to authorize the sum of $35.00 to be experrled therefor. The City Manager reported that as you know, the management of the Hol!lpital ia now under Peninsula Conununity Hospital Ass'n. and that the Articles of Incorporation are now ready and can be filed in Juneau upon payment of $35.00 for filing fees. Clm. .Knight made the motion "1 moye .thiti: the fi 1 i"l'1 of the Articles of Incorporation for the Peninsula Conununity Hospital~n. be appro~ and that the City advance the sum of _Jt35. a.9~Q_ui,lil!Sl fee1!." Seconded by Clm. Hodson. Clmn. Hodson.. Johnson. Knight and Lowell voted yes. Mot.ion ca,rried. The Mayor -stated at thi s time that he and the City Manager have attended the last few Hospital Board meetings and are now more familiar with the setup. The next item on the agenda is the Budget Review for 1958-59 and related fiscal matters. The first question asked was by Clm. Knight and was about the figures shown in Per- sonal Property Tax Re-ceipts, Estimated and Received, which was explained that the figures in the Received Column was accrued Revenue and not the actual amount received. Clm. Knight also had anothe r que sti on regarding the B. P.R. rental agreement wit ich was shown in expenses instead of in Revenue for Contractual Services. It was explained that this figure had been revised downward since it appeared that due to weather condi tions, the work would not need to be j:erfonned as estimated. City Manager also reported at this time that Mr. Cooley and Mr. Solberg fran B.P.R. were in today arrl stated that there 'l<<>uld be monthly insj:ect ions of Third Avenue to Ilee that it was maintaired in accordance wi th B.P.R. standards. Clm. Johnson then asked the question "'why do we charge the Utilities 6~ of all the salaries in the City Hall offices?" Mr. Headrick reported on this stating that most of the employees in the office spend more than 5~ of their time in utilities matters. Much discussion fall cwed on this matter, with several thoughts beirg brou:;rht out; one being that the Ile.jor benefi ts of 00 nsolidat ion were improved accountirg and improved control. The Mayor then asked Mr. Trevethan. tl:e Chairman of the Utility Board. who r ~~ SEWARD, ALASKA Adj. Regular Meeting, Feb. 12, 1959 (Con't.) was present to give his views on this natter. He stated toot he was pleased with the accounting services now, with monthly statement s available to the Board, am better collections now with one bi 11 for lx>th water ani electric utili tie s" al though the re is a little dissatisfaction with the fact that it is now costing S700~00 a month more now than it did previously. The question was asked, "does the Council have any recommendations to nake?" The question was asked if the School was willing to coop- erate with the Ci ty in bookkeeping, thereby cutting the cost and the answer was no. Clm. Lawell expressed the opini on that perhaps the admini strat i on charges should be changed to 501.. The discussion then turned to the water uti! ities and the pos sibility of increasing rates for water, along with the su;rgestion that possiblY the street department and the water department could be combiJ'1!!d. The suggestion was nade that we wai t until the economy of the town picks up, before we think of increasing the water rates. The question was asked if anything \oiOuld come from a meeting with the Utility Board and the Council to discuss consolidation and administration cha~es with a possible solu- tion. Are there any other questions in this budget that the Council would like to disaussr It was decided to postpone any further consideration on the revised budget untU the regular meet ing, J'1!! xt Monday night. The neX'1: item was the real property tax foreclosure list - proposed resolution ordering notice ani filing in District "';ourt. City Manager reported our City Attorney had suggested certain changes in our procedures for filing the Real Prope rty Foreclosure List in order to meet the requ irements of the Clerk of the District Court. City Manager then proceeded to read Resolution #126. Clm. Knight Il8de the moti on ."1 mewe that the rules be, suspended for the. considerat ion and. possib.le~ pa.ssag~f Resolution 12~ Seconded by Clm. Johnson. Clmn. Hcxison, Johnson, Knight and Lawelf 'votedye s. Motion carried. Clm. Knight then moved "I move we i'ldopt Re"oluti on Hl?6." Seconded by Clm. Lowell. Clmn. Hcxison, Johnson, Knight and Lowell voted yes. Motion carri~ The Council then turned to the first item of new business which was the Explosive Handling Permit - Request of Alaska Railroad to renew permit expiring 2/19/59. City Manager reported on this. After discussion, Clm. Knight made the motion "1 mOVA ~hat we extend the Alaska Railroad eXDlosives permit in it" pTARAnt fnrm for the ~iod of six months.~ Seconded by Clm. Johnson. Clmn. Hodson, Johnson, Knight and Lawell voted yes. Motion carried. The next item was the request toot the City execute an agreement of consent to sub. lease from Seward Fish & Cold Storage and Halibut Producers Coop. The recommendation was I18de by the City Manager that this agreement be sent to our City Attorney for his opinion. City Manager read the agreement. Discussion followed on this. The consensus -of the Counci 1 was that this agreement and sublease should be sent to the City Attorney for his opinion and recommendations on it. The CounCi 1 then turned to Item 5c, the Aaron Grossll8n property and Items 4a Cl) and (2) which go together. City Manager called the council's attention to Sec. 18 of the Lea!!e lwhere the City shall take such ~ction to vacate such streets and alleys that are necessary for Shell's operation. It was also pointed out that at this point we have no obligations to Shell to secure the two Grossman lots, however these lots will be necessary for our own operation regardless of whether or not Shell needs them. ' After diSC11S!lion, Clm. Knight "I lll9"e that the City Manaaer be authorized to execute t~e option to lease with Shell Oil Co. regardinq city owned property, lots 1 to 18 inclusive. and lots 27 to 40 inclusive in Block 21: and lots 21 to 36 inclusive in l:.llock 20 of the town of Seward." Seconded by Clm. Lawell. Clron. Hcxison, Johnson, Knight and Lawell voted yes. moti on carried. Clm. Hodson ,then made the motion ~I mewe that we authorize the City Manager to ..Illake tQe.till!!.l.QfJ'.E!!'..J:.Q..Mr. Grossman to purchCls.~_!-ot.s 37 and 3.8.. Qf bloc.k..2.Q.... Seconded by Clm. Knight. Clmn. Hodson, Johnson, Knight and Lowell voted yes. Motion carried. The Cooncil then turned to Item Sq, Request to Ue Planning Commission for vacating of those streets and alleys included in the Shell Oil Co. Lease which was related to the above matters. City Manager read some material sent from the City Attorney regardi ng the va cat ing of streets and alleys. After di Bcussion, Clm. Knight "J move thi'lt the City Manaqer be i'luthori?ed to requeRt the pli'lnning cnmmiudnn tn v""atA the ,treets a1td alleys necessary for utilization of proplrty in th~~osecL!~~_s~~.!'Iith_ Shell Oil Co." Seoomed by Clm. Lowell. Clron. Hcxison, Johnson, Knight and Lowell voted yes. Motion carrie~ Council then turned to the Request for authority to file quiet title action for the SIMARD, ALASKA Adj., Regular Meeting, Feb. 12, 1959 (Con't.) ~ :::0 ~ > :.. ~.! property covered in Shell Oil's lease. After discussion, it was the consensus of the Council that the City Manager be instructed to file quiet title action. The next item was the proposed resolution authori zing audits of books of accounts and records of business firms for Sales Tax Purposes. City Manager read Sec. 10 of Ord. 267 which gave such authority, and he also read the proposed Resolution 167. Much discussion follcwed on this and it was the consensus of the Council that this resolution should be typed with all the names of business firms in the City, if that is blgal, and be presented at the next regular coonci 1 meetirg. The next item was the request of Local 50, ILWU, with respect to the charges fa heating fuel used at the Civic Center during the unions consolidation meeting of January 13, 1959. City Manager read the let"ter fran Ralph Rider, wi th regards to this bill. The consensus of the Counci 1 was that this bill be included in the regular bills for the month. The rext item was C~laim for damages to private property - Joseph W. Kehoe. City Manager read the letter from Mr. Kehoe, also the letter written in reply to Mr. Kehoe and the letter written to Mr. Buckalew, City Attorney, regarding this matter. This was for information purposes onlY and no action necessary at this time. The next item was the proposed charge in identity of independent auditor - informa- tion only. City Manager reported on this stating that Vern Digerness is now replacing Rettig and Scott for audit services in the Seward area. The next item was the request for authority to invite bids for the furnishing qf blanket surety bond coverage for certain city employees. City Manal;Jer reported on this and stated that wi th the rapid turnover of employees, insurance peeple did not care to insure 'separate individuals. He also stated that position descriptions are now ready ani we now want authority to get blanket surety. The point was brought out that it would be necessary to insure the City Clerk individually. After discuss- ion, Clm. Hodson made the motion ~LJlIOV"e tha-t-:we-a.llthori ze +h.. City MFlnA<;J"c.t.o invite bids for blanket surety bonds for certain ciU-!lJll.P1pyees." Seconded by Clm. Johnson. Clmn. Hodson, Johnson, Knight and Lowell voted yes~. Motion carried, The rext item was the payment of bi lls. Clm. Johnson and Hodson held out bi 1121 from people that apparentl y had not paid their sales tax and wanted these bi lIs held up for payment. Discussion follcwed on this point. Clm. Hodson made the motion "1 make a motion tha t\ie pay all the bills with the exception of those who apparentl v have not made sales tax returnl!!.t" SecoIrled by Clm. Knight. Cl~. Hodson, Johnson, Knight and LOW'ell voted yes. Motion carried. Bills to be paid are aa follOW's: Andy's Oil, 479.33; International City Managers Ass'n. 32.50; Alaska SUr- plus Property 86.43; Alaska Telephone Corp. 54.55; A.C.S. 27.54 & 11.15; Anchoraqe Rubber Stamp 3.65; American City Magazine $4.00; Bay City Motors 12.60 & 2.65; Color Art Printing 173.70 & 9.37; Cordova Airlines 18.00; Durant's 18.01; Manage- ment Infor.Serv. 35.00; Mun. Finance Officers .50; Mart Variety 1.20; Moore Bus. Forms 314.98; Northern Comm. 225.41; Osbo's 1.61; Petticoat Gazette 10.00; Rehab Service 5.56; Seward Hdwe. 44.61; Standard Oil 219.54; Seward Plumbing & Heatinq 6.81; Seward Trading 18.27: Seward Builders 8.99: Seward Drug 4.40; Se~ard ~chine Shop 16.60; Seward Water System 495.00; Seward Electric System 1006.30; Wats)old Fuel 300.72; Pat Williams 311.43; Yukon Equip. 193.84; Western Standard Supply 186.28; Watsjold Fuel 20.90; Seward Electric System 122.40. and Gene Snyder 29.80 for a total of $4.513.63. There being no furhter business, the meeting was adjourned at 11:20 P.M. APPROVED: A'lTEST : , I !,Je/ 1 L\Lt Acting City Clerk r 35 SEWARD, ALASKA RequlClr Meeting. Febnlarv 16, 195<1 The regular meetirq of the City Council was called to order at 8:07 PM by "'~yor Stockton. Present were Clmn. Johnson, Knight, Leirer and Lowell. Also present was City Manager Bordwell. Absent were Clmn. Hodson and Kulin. Minutes of the adiourned, reqular meeting of February 12, 1959 was read and approved as read. Under people present, the Mayor stated that Mr. Ed Robinson had made known his desire to speak to the Council for a few minutes. After it was ascertained that it was not on mHters dealing with rersonnel he was given the opportunity to speak. Mr. Robinson began by stating that he has an idea that can save the city money and his plan is for police protection with the COE't being cut in half. It would work on the order of the present Fire Department in this town, with the police chief and family living in an apartnent that could be built in the back of the present jail b1ilding, and be on call 24 hours Ii day, having one other patrolman on duty for five or six shifts a week. He went on to present figures and ideas that this plan is not so radical as it sounds, and could be worked out economically for the City. He aleo sug- gested tnat it could be done on a strairyht salary basis or on a contract basie. After Mr. Robinson had finished, the Mayor thanked him for this proposal, and asked if the Coun~il had any comments to make on this plan. Clm. Knight expressed the opinion that it was a well thought-out and well presented idea and felt that it would be something to think about and work on, b1t that he could not make any decisions about it riqht "off the bat... Ci ty Manager then a sked if he could make some observations and stated that first of all, this was certainly highly irregular, since Mr. Robinson has not presented this plan and had it approved administratively, and therefore, he could not put any value on this proposal. The Mayor agreed that it was out of the ordinary, however he thanked Mr. Rcbinson and stated that it would be taken under advisement. There were no other people present who wished to speak. The Council then turned to the first item of old business which was the Review of Revised 1958-59 Budget and Relative Information. The City Manager reported on this by stating that the Councilmen had before them a Recap with Revised Expenditures for the period March 1, 1959 through June 30, 1959. The City Manager went on to say that our problem is the inability of the community to take care of its obliga- tions, we,are not in a position cashwise to take care of these obligations. When we look at our expenses for the balance of the year and when we look at our assets, we simply are not going to get enough money to get the job cbne in the next few months. He stated that our General Fund Budget is not causing us any trouble, but the school bud;ret, which is l50"l. over the previous years, and the deficiency in the sales tax collections are some reasons for the deficit. The Mayor asked the City Manaqer at this time, if he had any recommerrla tions to ma ke for thi s problem. The Ci ty Manaqer replied by stating we could get judgments against people, but this would not solve the problem as they.till are unable to pay. Clm. Johnson then asked the question of how long will it be before we get any action on this Foreclosure Tax List? The answer was that we prcbably will not get much relief or payments immediately, as the property owners have one year after it is presented to the District Court to redeem their property, and many of them will no doubt be in a better position to pay their delinquent taxes a year from now than they are at the present time. Clm. Leirer then asked a question about the item of $12,000.00 that was shown for the Hospital, was that a loan, or an outright grant? City Manager replied that this is merely an esti- mate and nobody knows how much will be necessary to advance to the hospital. Mrs. Blue then asked the Mayor for permission to make a few remarks. She stated that Mr. Headrick had called her and asred for her estimate of defici t for this month, she then went on to give figures of monies on hand right now and stated that they will be in a position to meet all hospital obligations for this month. Clm. Leirer asked another question about the item, advance to Seward Electric s,stem and wanted to know what that was. The reply was that it was the payment to the ContractoTl'!l that the Electric System was unable to make, and it was a long term loan, and will be repaid sOlll!time in the future. Clm. Knight then asked the question, would it be possi ble to get along in the City Hall office with one less employee? City Manager ~plied that the City Clerk is leaving soon and his position will not be filled for the balance of this fiscal year, and that he and Mr. Headrick will have to do the duties of the Clerk. Clm. Lowell then asked the question about the Harbor Commissioner and wanted to know how he gets paid? The an swer was that his sal ary is cha rged back to the Harbor COll1Ilission accoont which has been funded. Clm. Johnson asked the question if the audits will ll19.ke any difference in our Sales Tax Collections? The answer was, not very much. The Mayor made the statement at this point that there is a big difference r~~~ (} SEWARD, ALASKA Regular Meeting, Feb. 16, 1959 (Con't.) ~ ::0 ~ :J> - in people who are delinquent in Real and Personal Property Taxes and delinquents in Sales Tax Collections. The question was asked if there were any othe r questions on the budget or revised expenditure figures and would the Council like to cone back to this i tern a litHe later in the meetirg? Consensus was th:! t they would do that. The Counci 1 then turned to the next item which was the proposed resolution author- izing Sales Tax Audits. City Manager stated th:!t this was read in its entirety at the last meeting without the names of the firms listed. He then read the entire Resolution 127. The question was asked if the City Attorney's opinion h:!d been given on the legality of listing all business firms in this resolution. The answer was that the City Attorney advised that it is legal to do this. After discussion, Clm. Knight made the motion "1, move that the rules be susnended for the consideration of Resolution 127." Seconded by Clm. Lowell. Clm. Johnson, Knight, Leirer and Lowell voted yes. Motion carried. Clm. Knight then made the motion "1 move we adopt Resolution 127;' Seconded by Clm. Leirer. Clron. Johnson, Knight, Leirer and Lowell voted yes. Motion carried. The Mayor then asked if the re was anyth inq further under Old Susine ss that anybody wanted to bring up? There being none, the Council then turned to New Business. First the Mayor stated that Mrs. June Jones had just requested to make a statement at this time in front of witnesses and was it the Council's wish to hear her state- ment. Mrs. Jones then made a statement saying "that there is a storm. brewing and that the School Board is meetirg in Executive Session ton~ght, and she has been refused admission and she would like it to go on record, in the event any official business is transacted at this executive meeting, so that it can be declared ill- egal . " The Council then turned to New Busi ness and the fir st item was the proposal of Vernon J. Digerness, C P.A. for the annual audit of City Books. City Manager then read a letter from Rettig and Scott with reference to the accounts in the Seward area beirg turned over to Mr. Digerness, who was a former partner of Rettig & Scott. He also read a letter from Mr. Digerness wherein he proposed to perform the annual audit for the Cit y at reqular per di em rates, not to exceed the IlI1Ill of $1800.00. Discussion followed on this and statement was made that Mr. Digerness was retained by the Utility Board to perform the audits for the utilities. Clm. Leirer made the motion "1 IIl1Il:::e a motio13 tllXJlll[ll:ia:Dlxtuxil1lli:idz:lI:xi"Xxtk.Xllti:xni:.l[x that we accept the ,propOs~QJ Mr. Dicrerness to perform the annual audit of the City Books not to exceedJUJLQQ--..QO_"J Seconded by Clm. Johnson. Clron. Johnson, Knight, Leirer and towell voted yes. Mol:ion carried. The Council then turned to the next item which was the opening and award of Insur- ance Bid. It was stated that this was liability policy for the Fire Department and Volunteer Ambulance Corps. Mr. Harry West's bid was opened first and was read by Ci ty Manager with a total premium of $388.05 for a total of 6 pieces of equip- ment. Mrs. Pat Williams bid was opened next and read by City Manager with a total premium of $368.15 for six pieces of equipment. Clm. Knight made the motion ~ move that we accent the bid of Pat R. Williams in the Rmount of S~68.15_" Seconded by Clm. Johnson. Clmn. Johnson, Knight, Leirer and Lowell voted yes. Motion carried. Clm. Johnson then made the statement that he felt that some sort of explanation should be made to the people of the town regarding the deficit the Ci ty is goi ng to have; as to why we have to pay $45,000.00 to the School: why the 512,000.00 for the hospital and the money for the school roSe To explain to the people the lack of Sales Tax Collections and the amount of delinquent personal and property taxes. He felt that this could best be done by giving it to one of the editors of the Petticoat Gazette and having an article written in explanation. It was suggested that Mrs. Kirkpatrick should be asked to write this article. The City Manager was instructed to give this info nnati on to, preferably Mrs. Kirkpatrick, or one of the other editors uf ~~~ newspaper. There being no further business, the meeting adjourned at 9:30 PM. RESOLUTION NO. 127 A REroLUTION AUWORIZING AUDIT OF BO<XS AND RECX1US OF ACOOUNT OF BUSINESS E5TA* ILIffiMENrS WITHIN THE OORPCRATE LIMITS OF THE CI'lY CF S1WARD, 10 D1'l'FRMINE COMPLIAOCE WITH SALES TAX ~DINANCE 11267, AS AMENDED. r 37 SEWARD, ALA~ Regular Meeting Feb. 16, 1959 (Con't.) RESJLUTION NO. 127 (ContinllE!d) WHEREAS, a ConsullE!rs Sales Tax in the City of Seward was created by Ordinance No. 190-A and 267, as amended and WHEREAS, by virtue of the provisions of said Ordinance, a tax of 2'1. was imposed upon certain sales and services performed within the corporate limits of the City of Seward am, WHEREAS, by virtue of the provi sions of said Ordinance No. 267, as amended, the revenues collected from such tax are to be expended exclusi vely for the purposes of health, education and welfare, and, lNHEREAS, the annual municipal contribution to the Seward School System hldget for school support is derived from the revenue of such tax, and, WHEREAS, for a period of years such tax revenues have been insufficient to meet the increasirg dollar dellBnds of school system support, and WHEREAS, it is incumbent upon the City of, Seward to determine that all persons, firms, partnerships, corporations or allSocia Hons impose, collect, and remit to the Ci ty of Seward all such taxes as may be applicable ani, WHEREAS, it becomes necessary to the aforesaid determination that the books and records of account of all persons, firms, partnerships, or associat ions doil1;l' business in the Ci ty of Seward be audit ed; NCW, THEREFCRE BE IT RE3:>LVED, ani it is hereby resolved that G.O. HEADRICK, in his capacity as Chief Accountant of the City of Seward be, and he is hereby directed as folloWB: 1. In confonnity with Sections 3 and 10 and other applicable provisions of Ordinance No. 267, as amenied, to: (a) A udit the books and records of account of the herinafter named persons, firms, partnerships, corporations, and associations for the purpose of finding the exact am:>unt of Sales Tax revenue which may be due and owed by each to the City of Seward. (b) To illtnediately initiate and ..rform such audits with respect to the following named persons, firms, P3-rtnerships, corporations, and associa hons doi ng msi ness in the City of Seward: Alaska House, Mrs. Ralph Andrews Alaska Shop, Vance Hitt Alaska Shop Fountain, Hal Drinkall Ala ska Telephone Corporation American Legion Club Andrews Army Surplus, Ralph Andrews Andy's Oil Delivery, Andy Novak Arcade Apartments, Mrs. Alex Petrovich Arcade Barber Shop, Toivo Keinonen Avis Rent-A-Car, Neville Hodson BalllBt Realty, Mary Ann Balmat Bay City Motors, Delbert Hill Bill's Parts and SerTice, William Lantz The Blue Shop, Mrs. Elsie H. Blue Wal ter Blue Home r Bee Troy Bogard Bra..-n & Hawkins Clarence Caldwell J ames Came r tin City Express, Russell Painter Clearview SUb-division, BalllBt Realty, agents Keith Copeland Cortez Photo Stop, George Cortez Helen Case Webster Denton ',- ,,;- '-t ('~', f-,.:,.,I'~' SEWARD, AlA ~ Regular Meeting, Feb. 16, 1959 (Con't.) -- :0 ~ :x> ~ Resolution No. 127 (Cont inued) Bill's Mail Order Club, William Machado Don's Cafe, Don Cook Dreamland Bowl, James E. Davis Durant' l5 Hardw~re, Phil Durant Joe Edwards Emil Elbe Win Ervin Motor Co., Win Ervin Mitchell Faulkner Flamingo Lounge, O. B. Eitel David Fleming Gil's Cocktail Lounge, Hal Gilfilen ThOIlBs Gore son Surplus Sales, Joe Hughes Harbor Dinner Club, E. & B. Dimock and R. & C. Zentmire Harold Har ton Ray and Luella James Jones & Brown; Reese Jones and Chester Brown Kenai Co-op. Trading Co. Kenai Sheet Metal Works, Earl Cass Pete Kesselring Seward Broadcastirg Co. Clyde King Kramer's Barber Shop, Cecil KraJll8r Lambert Apts., J::'E!nneth JCnutson Larry's Service, H. D. Huff Mary Elizabeth Lee Leg! on ~ab, Noah C. Guymon Liberty Theatre; Fletcher & Sons and/or Poulson & Schock Mc~l1en's, Mrs. Ray James M. & A. Enterprises, Al Torvanger Victor Mahan Marie's Emporium, The Mart Variety, Mial Enterprises, George Miller Modern,Motors, Sol Pickett and David Blume Murphy's Motel and Court A ph., Raymond Rodgers Eda Myers, Stanley Products Agent New Seward Hot el, Neville Hodson Nugget Bar, Jams Boqan O'Brien Electric, T. Patrict: O'Brien O'Briens Gift Shop, A llen Turner Ocean View Apt s., Corp. of Roman Catholic Bishop of Juneau, Laura G. Larsen, Agent. Orlander's Jewelry, Carl Orlander Osho's Electric, Thor Osbe Palace Cafe, Jack Boucher Pioneer Bar, George Massoz Palace Bar and Hotel, R. Komrs and/ or Glenn Burnett Tony Parish Estate, Sam Romack Peninsula Propane, T. and R. Jones Pete's Paint & Body Shop, Loren Peterson Mrs. L. V. Ray Renwald Hotel, Frances O'Brien Iva Senft Seward Bakery, B. A, Sims Seward Barber Shop, F. Mollendorf Seward Builder's Supply, R, E. Baungartner & A.G. McRae Seward Cleaners; Billy Kane and/or James Allen Seward Drug, M. Sidener Seward Electric & Water Seward Elk's Club Seward Hardware, Gus JohnsCl'l Bayview Court; Ballll3.t Realty, agents Seward Laundry, Irene Nusbaum Seward Machine Shop, C. Lechner Seward Metal Works, Seward Shea Marie strutz V. Zen tmire & Son H. Aldous and A. & V. Millerman 39 SfMARD, ALAS::A Regular Meeting, Feb. 16, 1959 (Con't.) Resolution No. 127 (Continued) Seward Plumbing & Heating, Robert Muller Seward Service, George Gallaway Seward Trading Co., Robert Stanton John P. Smith Solly's, Sol Urie Sourdough Transfer, Eugene Gothe Carl Sparks Standard Oil Co. of Calif. Surf Bar, Rudy and Selma Komrs Antril Suydam Seller's Apts., R.O.Sellers, M.D.; T. Lesko, agent Talk of the Town, Peggy Andrews Thi rd Avenue Laundry, 1 rene Nusbaum Denni s Thompson Uptown Trailer Court, Wm. Petrie, owner, Mrs. Ray Gueslow, agent Urbach's, Larry Urbach Watsj old Grocery & Fuel, Oscar Watsjold Weir Apts., Edna Weir Werner's Furniture, H. Werner Werner's Market & Cold Stortlge, J. H. Werner Frank Woods Yukon Bar, Gus a nd Norma Serio Yukon Liquor Store, J. H. Werner Vina's Beauty Shop, Wilna Zentmire Alaska Bookkeeping Service, ~~rjorie Johnson Northern Bar, Emma Lu Garrett (c) to make due report to the City Council upon the completion of each audit as to his findin;l's. (d) To be prepared to perform similar audits with respect to such other persons, firms, partnerships, corporations and associa tions as the City Council may in future direct' to Ue end of obtainirg complete compliance with the provisi ons of Ordinance No. 267 as amended. An emergency is rereby decla red to exist and the rules governing the passage of resolutions is hereby suspended and thi s resoluti on is given inmediate effect upon the dB}' and date of its passage and approval. This Resolution is adopted, passed and approved this 16th day of February, 1959. /s/ Perry R. StocJcton. Jr. Perry R. Stockton, Jr., Mayor ATrEST: (Seal) /s/ Gene Snyder Cit y Clerk APPROV ED: /) ~ .it. ~' .. /' "'l'-~ ('2 ttr '. . Perry R. tockton, Jr., MaYor ATI'EST: 1/1-1,-([1 {;. /v<Li ll.cti ng City Cle rk: ------------_.-------------------------------~--~--------------------------------------- . SEWARD, ALAs::A Regular Meetin;l', March 2, 1959 The regular meeting c:t the City Council was called to order at 8:00 PM by Mayor Stockton. Present were Clmn. Hcx:is:>n, Johnson, Kulin and Lowell. Also present City Manager Bord- well. Absent was CImn. Knight. Clm. Leirer arrived at 8:05 PM. The minutes of the regular meeting of February 16, 1959 were read and awroved with one correction. City Manager D8de the correction that the school b\rlqet increased to 160'1. of tre 1957 level and the ge~ral fund budget decreased to 98'10 of the 1957 level. Correction IlBde. r ' 40 SEMARD, ALASKA Regular Meeting, March 2, 1959 (Cont.) ~ :=: ~ ;!;:o ,. - Under People Present, the Mayor stated that the Chamber of Commerce has requested the use of the Council Chambers for use as their Information Cache and he stated that he understood Mrs. Ruth Brown was here to IlBke the request. Mrs. Brown spoke brief- ly, stating that she was representing the Hospitality Committee and Hey would like to use the large room of the Counci 1 quarters and the plan is to have it open all the day. The Mayor then stated that he had received a letter from the Chamber of Commerce wi th a formal request for the quarters, but had neglected to bring the letter wi th him, however he presented the request for the Counci 1 to consider. Their plan is to rrerge with the Council and the different groups that use the build- ing and not to interfere with any group mee~ing there. It would be necessary to move in a desk and filing cabinets and miscellaneous brochure material. Much dis- cussion followed regarding whether the front or back rart of the wilding could be used, storage space and several other points. The t:>oin~ was stressed that the Wilding was cent rall y located as far as tourists are concerned. City Manager made the statement it would take a mean job of coordination for this room to remain as free as it is. Clm. Lowell made the statement that he wculd like to see them in here, but he didn't feel that there is enough room here. City Manager also made the statement that we need more space, rather than less and he simply didn't see how it could be worked out. The Mayor made the statement that the Chanber of COlllITerce had the feeli ng that ):'erhaps it would be poslli ble for the Counci 1 to meet in some other quarters. It was the consensus of opion of the Council that it should be determined just how much srace will be needed and the understandirq tha t it does not interfere with the various meetings, and a report made back to the Council, wi th arrangements being IlBde later with regards to electrici ty and heat. The Mayor then asked if anyone el se present wished to speak, none so stated. The Council then turned to the first item of old business which was City Manager appli- cations. The Mayor stated that the Council had previously instructed the City Manager to look further and check on references of 3 or 4 applicants. City Mal\4lJer then reported that he had been instructed to follow further into Mr.'. Frank Koehler, Mr. Robert Rogers, Mr. Nile Paull and Mr. Matt Slankard. He stated that the Clnm. had previously read Matt Slankard's letter wherein he expressed his desire to return to Alaska, wt did not state definitely whether he would accept the position or not, or what S41ary he would accept. City Manager reported that we had not heard from Mr. Nile Paull and he then rassed around the files of Mr. Roberts and Mr. Kohler for the Council's review. The Mayor then asked if there were any additional appli- cations tha t had been received since the Counci lmen had last reviewed them. City Manager replied that we had received several more and listed them. He then passed around these additional applications for the Councilmen to look over, saying that in general, most of them were either graduate students or interns and there simply was no one with the depth of expe rience that is needed. The Mayor made the state- ment Hat he and the Chairman of the Utility Board had discussed the possibility of the Utility Board having something to say about the choice of a City Manager. Chmn. Trevethan of the Utility Board then spoke up saying that as he had stated previously, since the Utilities were paying $7200.00 of the $12,000, they would like to have sorrething to say about a new City Manager. The Mayor stated that at previous meetings it had been the decision of the Council that the new City Mana- ger should be indoctrinated with the present City Manager. Much discussion followed with Mr. Amend makirq a staterrent at this time with a word of advise to the Council- men askirq -are we going to get a Manager for 9 to 12 thousand a year?- Going on to say, that with the decline in population, perhaps the City should take into consideration something other than a City Manager. The Mayor then made the state- ment that every time we change City Managers, it costs the City money. The question was asked what would it take to do away with the City Manager type of government? The answer was given that it would take a vote of the people. Mr. Martin Urie made the staterrent that he felt that the Council was wasting money to continue in the City Manager form of government. City Manager then pointed out that the Charter Commission is operating and is pres- ently outlining the powers and functions of the local government and as they pro- ceed, it wi 11 be brought before the Counci 1 for review and they undoubtedly' will hold publ ic meetirqs at which publ ic sentiment can be expressed and any determina- tion of what form of governnent the City should have wi 11 probabl y lie wi th the Charter Commdssion. The Commission is composed of Mr. Jack Werner, Jack Jeffrey, Jacque Roth, Larry Urbach arrl Robert Baunqartner. elm. Johnson then asked if it was possible for the people who wanted to express their J%eferences as to whAt type of government they wanted, to go before the Charter COll1llission and express their views. The question was asked by Mr. Trevethan of how IIUlch a s):'ecial elec- tion would cost and how long a waiting period would be necessary? City Manager replied that the cost would include printing of ballots and judges and etc. and 41 SEWARD, ALASKA Regular Meeting, March 2, 1959 (Con't.) he thought the wai ting period would be probably 60 to 90 days. City Clerk stated that the Election Ordinance recently passed state<< that a special election can be held 20 days after posting of the ele chon date, and his estimate of the cost was about $300.00. Clm. Kulin then stated that, if there is a chance that a special election would be held, we probably would not want to go to the exp'lnse of bringi ng up a new City Manager and then have the City Manager type of government voted out. Clm. Kulin also asked the question do we have to have an acting city manager until such time as decision is made as to type of government the people want. The Mayor answered that under our present Ordinance, yes, we would have to have an Actirg City Manager until that type of government is voted out. Mrs. Parr then asked the question if whether or not the Council could make the decision to hold a srecial election. The answer was yes, the Council could so decide. The statement was again expressed that perhaps it would be better to find out first what the people want before all .this time and expense is consumed in picking out a MW City Manager. Mrs. Weir then made the statement and she wordered if hasty action is desirable and pointed ,out that the City had run previously with an acting city manager for some time, and wondered if Hat couldn't be done again. Mayor stated that we have until May 1st to do sare.thing. ,Mrs. Schafermeyer then remarked that there is much confusion in the minds of the people with regards to the type of government that is best for our tom with its present small population and economical situation, and She would like to have some research made and presented to the people regarding the pros and cons of the two types of government in order that they can deci de which is best. The Mayor stated t hat the re probably were several people in this room that had served on the Council under both types of govern- ment and that, personally, he did not want to be Mayor of a Mayor-Council type of government as he did not have the time to give to the job. Jay GrillBs asked for per- mission to speak and stated that as heihears it, objection isn't so great against the City Manager type of government, as it is to personalities. His question was, would it ~ feasible to have on the radio a resume of the various applicants, stating where they were from, their previous experience and any other information that would let the people knew who they were getting. Discussion followed on this. Mr. James Watts then IlBde the statement that when the cit izens elect a Council and a Mayor, they expect them to do the job to the best of their ability and it is up to the Council to pick: the applicant for this job. Clm. Lowell remarked that you still do not know the kind of a j::erson from a letter. He went on to say that we are aware that there are two opinions present here, and one ia we cannot afford a Cit y Manager, and the other is the personal s ide. Mr. Ray Lee stated that there was an expression of the people presented to the Council s01mtine ago with Ue opinion expressed tha t they did not want the City Manager type of gO'fernnent any lorger, and the Council did not choose to recognize this expression. Mr. Amend asked the Council, if they were aware of the cost of the Manager type of government that we have, and also the cost of the clerical departuent we have in the Ci ty Hall? elm. Johnson asked Mr. Amend if it was his feeling that we ehould do away with consolidation of the offices and go back to the old way? Mr. Amend clarified his statement saying that we should not do away with consolidation, but to cut expenses in one way or another. Mr. Trevethan, Mr. Watts am Mr. Art Brooks all made statements with the consensus that it was Mcessary to cut expenses in some way. The question was asked by Mr. Grimes if any consideration is being given to Mr. Robin- son's suggestion regarding police protection. The Mayor stated that at budget time he was. surge the Council will give it consideration. City Manager pointed out that Mr. Robinson had not made a formal proposal to the City with the set-up, the salaries, and where the savi ng 5 would be. He went on to say Mr. Robinson ha s proposed nothi ng to the City in that we have nothing to look at or study. He said if the plan has merit, it will stam on its cwn feet. If we had a proposal in writing telling how it will operate, we certainly will be haWY to look it over. Mr. Robinson then stated that if the City would want a sumnarized statement of this plan with quite a li HIe bit more detail, he will be very glad to draw something up and present it to the Council. Clm. Hooson made the statement that he did not think it physically possible to b.1ild an apartment in the City Jail Building as he had looked over the location. The Mayor stated that he had allowed this to become a public hearing meeting since that seemed to_ be the wish of the more than 50 people present, and if the Councilmen did not: object, but he drew the Counci I back the original item being di scussed and asked if the Couns::il had any reconmendations to nake with regards to City Manager applications. Clm. Johnson expressed the opinion that he did not want to make any recommendations as to any of the se applicants unti I he feels he knows wha t type of government the people of Seward want. Clm. Kulin expressed that he had done some research on the types of government ard that Seward is high both in comparison with Ala ska, and other states, and probably will have to cut costs in some way. Clm. Lowell stated that he r 42 SEWARD, AlA3:A Regular Meeting, March 2, 195r (Con't.) ~ :::0 (") J;;o. c.... would rrake no decision until he knows which way the people want to go. Mr. Watts stated that of course the Counci 1 wants to do what the City wants - we can't have polls continually, saving money wit~out cutting down in the effeciency of our services is probably what we all want. He went on to say that if we do discontinue the City Manager type of government, we will have to make the job easier for the Council and Mayor. He remarked that Councilmen and Mayors who serve without pay in other places, are given a compensation for meetings attended and suggested that possibly this could be worked out here. Clm. Leirer spoke briefly on city exper- iences of 15 to 20 years ago with the results of mayor-council type of government, 'closing with the remarks, "one of these days we may get a good manager." Clm. Lowell stated that if we had combined the city offices a lorg time ago we would- n't have wild the se 17 miles of line and tle electric system wouldn't be in He shape it's in today. Mrs. Williams spoke th?t she and Mrs. Blue can be so sympathetic with the problems that are bei ng <Ired tonight, since they have atten- ded so many Council meetings and know the problems that confront the Councilmen and MYor. She remarked that no one comes to these meetings unless tt-ere's a beef. If more people attended these meetirqs, we would be more understanding of "why we need a City Manager form of government or why we should abolish it." Clm. Johnson then moved "I make a motion that we table all these City Mal'\aQe.LMWUC<ll.ioDS!1lltil a decision is made as to the type of government the City wants," Seconded by Clm. Lowell. Clm, Hodson, Johnson, Kulin, Leirer and Lowell voted yes. Motion carried. -{~ , -:' I Clm. Lowell then made the moti on "I move that the Ci tv call for a soe cia!. e~ection t , .if c",:< oLih!. City of SewarcL~~~_on a-'L.J?.Q!?sibl.~Lsoj:h~L.ReOI:Jl~LCIU\dder.mine.if they_want , :. ", \ ",c\ 1 t~e .~i!y _~2'er .f oI1I1. of. goverTl!lE!nt.Lor. J:he Mayox-C:o'Uncil form of government... \' !. \' Seconded by Clm. Kulin. Clrnn. Hodson, Johnson, Kulin, Leirer and Lowell voted yes. " '\\'" Motion carried. City Manager asked at this time if they could not make his time the first of April for his leavinq. Mayor replied that it was whatever the City Manager wished. The Council then turned to the next item of 'wsiness which was the New School Bus.. Financirq. City Manager reported on this saying that it appears that funis were not set aside in a reserve account for the purchase of a new school bus, and school authorities stated that we must come up with a new school bus or territor- ial funis would be cut off, The Council agreed to buy the bus if it could be financed, Now, we are informed that we have a 60 passenger bus, in spite of tl'e fact that school population has gone down, and we are asked to pay $6595.75, '. plus the freight from Lima, Ohio. They will not even ship the bus until it is paid for. Somebody will drive the ws from Lima to Seattle to save about $750.00 of the freight. Clm. Lowell asked if the bus will be insured on the trip from Lima to Seattle. Mrs. Ruth Brown answered this by stating that they do not have to accept the bus at Seattle if it is damaged in anyway. It appears that it is not possible to have this pirticular bus quoted fob Seward. The City Manager asked Mrs. Brown a question askinq if tl're Coach canpany was planning to drive the bus empty, deadhead? Mrs. Brown replied that as far as she knew, they will not drive this bus loaded. General discussion followed on this matter. It was the consensus of the Council that they wanted to be sure that the bus be fully covered all the way. Clm. Lowell made the motion "r.mnvp. th"t we in",tru,.t the Cit y Manager to look into the insurance of this bus and C()lm up wi th ...the- answer, ;-;.n also P_~r:il. th~J~.eSQluti()n1:0 coye.xthefiJ:IJH1c:ing of_ this J::lU~." Secorded by~.tlm.-Leirer. Clron. Hodson, Johnson, Kulin, Leirer and Lawell voted yes. Motion carried. The Council then turned to the next item of business which was Insurance Bids, various. City Manager turned this over to Mr. Headrick. Mr. Headrick then opened ani read the three bids submitted. For fire insurance coverage in tle allOunt of $20,000.00 on the Fire Hall ani City Clerk's office, three year premium bid of $424.80 was bid by the three agents. Fire insurance coverage in the amount of $13,205.00 on the Community Hall and City Jail Building, three year premium b1d of $434.97 was bid by the three agents, Patricia Williams, Harry West and John Smith. Clm. KuHn made tie motion "1 mnu'e that the insurance coveraqe for the FiJ::e Hall and City Clerk's office in the allOunt of $20,000.00, with a bidJ>~- i~lm of 5424.80. and coveraqe for the Community Hall ard City Jail Blillk._t1I He_. amount of 113,205.00, for a bid premium of 1434.97, be aWArded to Harry.We",t." Seconded by Clm. Johnson. Clmn. Hodson, Johnson, KuHn, Leder and Lowell voted yes. Motion carried. r 4~. SEWARD, ALASKA Regular Meeting, March 2, 1959 (Con't. The Council then turned to the next item which was Public Employee's honest!1blanket posi tion bond, - reques.t for determira tion of alllOunt of coverage required. City Manager explained that he had failed to get this determire.tion of amount of cover- age for each employee when previously received the authorization to cover city em- ployees. He had checked with City of Ancharage and fourd out they use the sum of $2500.00 to cover all of their positions for fraud or dishonest acts. Somehow or other, the sum of $5000.00 appears better to ne, stated the City Manager. He also explained that it was previously agreed that this would cover all of the City Hall employees and those departnent heads who would have inventories, equipment and/or supplies to handle. Discussion followed on this matter. Clm. Johnson made the sUg::Jest ion th:it bids be requested for blanket coverage in both the amounts of $2500.00 and $5000.00 for cOOlparison figures. The Ci ty Manager was so instructed to 5sk for bids for blanket insurance coverage in the amounts of $2500.00 and $5000.00. The Council then turned to the first item of New Business which was the request for use of portion of Railroad Avenue from the Petrolane Gas Service, Inc. City Manager then read the letter from this company wherein they submitted a request for fore- closure of :30 feet of Railroad Avenue. The Mayor then stated that he had answered this letter by acknowledqing receipt of their letter and advising them that it would be referred to the Planning & Zoning Conmission ard their reconmendations would be acted upon b~ the City Council. Discussion followed on this matter. It was explained that this was on the agenda for informat ional purpose only and does not require action at this time. Mrs. Williams made the suggest ion with regards to Fi re Insuraooe policies which wi 11 cone up in the very near fut ure and suggested t h:i t the Counci 1 do the drawiIV;J of lots first, before going to all the trouble of inviting bids as fire insurance bids should all be the same. Clm. Lowell brought up an item with regards to civil defense and stated th:it they are ,in need of Civil Defense Headquarters in Seward and would like the use of the base- ment of the city jail. He said that they have quite a bit of radio gear that we have to have permanently installed and they would need about all the room that is down there and it probably couldn't be used for any other purpose. He stated that the State will pay 501. ani the Federal Government the other 5at of the cost of install- ation. 'He went on to explain about the Alaska Survival Plan and that the Civil Defertse has over 2 million dollars of supplies right now and we have to get in one place wi th it. Discussion followed on this matter. The City Manager spoke about this stating th:! t we have no idea of when emergencies or disaster are going to happen, but the chances are that they will happen, ard we will need the services and facil- ities of the Civil Defense and a continuing local government. Also pointing out tha,t Seward is going to have to contemplate accollUllodat ing 20 to :30 thousand people in caEle of these emergencies. The Mayor asked Mr. Lowelll how soon he would like to have an answer. He would like to rave it tonight. The Mayor asked Mr. Lowell if he would have any cbjections to qoing to the Fire Department neeting this week and discuss it with them and see if they hav-e any objections to the use of the basement by Civil Defense. The Mayor then asked if the Council felt th:it it cOlld make a decision on this tonight. At this time City Manager reported that the City Attorney would like to cone down on Wednesday night of this week for the purpose of going over the Ccxie and he will bring Clm. Knight down with him. Could the Council be present at a meeting on Wednesday night at 7: 3D PM. It was decided tha t the Council would meet at 7::30 PM Wednesday, March 4th, for the puzpose of going over the Ccxie and also at that tine could prorebly hear the Firemen's reaction to the proposal above and cone to sone decision on the matter. Mr. Watts stated that he unierstands that the City Clerk will leave soon and has any- thing been done on his replacenent. The reply was tha t there is sorre tilll!l Ie ft and no doubt Mr. Bordwell will make some appointment, temporarily, from the present ~ployees. There being no further business, the meeting was adjourned at 11:35 PM. APPRO! ED : ATr,EST: {; ,;'! "1. ,-, d ),U (I .1.:'-12/ Pi ting City Clerk -7 .-, j/l /--t / Per;; ~: ,it o;-(on-~'}~:':~,vMa;;r "