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Home My WebLink About1964 City Council Minutes L' C Regular I(eeting January S, :;-961;. .1"2;) Mr. Brent, Superintendent of 3chools, then presented the proposed 1964-65 School Budget and asked for any questions as he progressed through the various sections. He advised ~hat the.Board ha~ studied this budget in detail and resolved all thelr questlons and lt had re- ceived the approval of all members of the Board. He also called atten- tion to the fact that the form of presentation of the budget was differ- ent as the State will not be providing any forms under the new Founda- tion Support Program which is in effect as of July 1, 1964, and this also means a departure from the old line-item reimbursement by the State and instead the lmnp sum reimbursenent based student and teacher units, attendance center units, etc. I Mr. Brent called attention at the outset that this budget was an in- crease over last year's which was $93,550.40 City effort and this one $98,158.00 City effort, accounted for by such additional items as three additional instructors for the following reasons: That at present time in the elementary school two sections of grade three are extremely crowded and do anticipate more students in this grade which will re- quire an additional teacher; provision for a half time elementary librar ian; half time guidance duties; total of three additional instructors to handle expected increase in enrollment, one being scheduled for the High School where 35 additional students expected, and with present space and staff must be able to break up the offerings in certain sec- tions; retention of the kindergarten operation without any support from the State though there might be such support before the end of the 63-64 fiscal year due to manyurgent requests Going to the State; pro- vides subsidy for the cafeteria; and for a nurse. Mr. Brent advised again that all these items were in the budget request and all were above last ~ear's approved budget except the nurse, so that for the additional ~5,600 the School would be receiving a great deal of help. Noting probability of previous study by Council, Mr. Brent asked if there were questions. I The Manager advised that since conference with the Superintendent on this budget that he recalled last year the City received a lot of lit- erature from the Legislature that our School expense would be cut al- most in half due to this new program, and asked if School expenses had increased or if the bill had not done what it said it would. Mr. Brent advised he was not aware of this but if information had been for a one-half reduction of City effort, that the legislation had not done this; that the City would see increases in some line items but asked that the over-all budget be considered rather than items, saying that he felt and the Board felt that their hands had been too tightly tied in some of these line items. For purposes of comparison, Mr. Brent noted that reimbursement from the State has increased proportionately, being estimated at $310,000 in this request and last year was $265,832. The Manager noted the total over-all increase in budget of $44,414 and asked if the Superintendent could advise how much of this would be a reduction to the City if the budget request were not increased this year, and he advised that he would have to go back and study it to answer this and reviewed the techniques of computing State's share. The Manager advised tilt without questioning the desirability of the increase requested, that if in considering such in over-all amount of $44,414, that the City's portion was increased some 10~ rather than the City's share of a budget similar to last year's being reduced by about one-half, then he would like for the School Board to so int'onn the City so that it might point this out to the Legislature, and it was recalled that publicity was given allover the State of the changed local effort under this new Program and Seward's anticipated reduction of some $45,000. I The Manager asked what Item 820(a) Property insurance was and Mr. Brent advised it was for fire insurance though he did not know if it was a reasonable amount and wondered if the School should expect to receive a bill from the City on this; that insurance on the bus operation was included in those figures. The Manager advised his thoughts that under the new PI Plan that no need to bill the School for fire insurance on School buildings as this a basis for computation only in securing PL874 funds and added to the operations and maintenance figure for such by the City; but this discussion then leading to concurrence generally that the School should buy a liability policy for its school operations and use this item for that and consider surplus when such cost known. The Manager asked as a paren~ if the electrIcity item would allow enough f~nds so restroom and hall Ilghts can be on all day and Mr. Brent ad- v~s~d they are on all day no\'r except that he has asked the large hall Ilgnts.be turned off durin9 classtime - that as the days get longer ~hey ml~~t.turn ~estroom Ilghts off part of the time but intent alway~ for SufIlclent Ilght. ' ~ 126 ::> ""! ,... J.,.. ..,.. r... r~ ,,- , negu~ar ~ee~lng Lanuary 0, ~}D~ "-~ r/:. -. . In general discussion th.:: Suporintendent advised that if enrollment exceeds their estimation that it will work to the benefit of the dis- trict as this brings additional average daily membership units and more revenue and if it falls below expectations, less money received; that he had not budgetted every dime but had included about $12,000 cushion in this budget request since almost impossible to know exactly what expenses will be. r e:: Glmn. Lantz asked why the oil or heating item was up when there had been a price reduction and Mr. Brent advised he was basing this on increased use of the buildings as a result of experiments this year in such things as adult education and had added ~l,OOO for such uses as this and after school use of elementary school gymnasium. Glmn. Kirkpatrick noted average per pupil cost of about $597 this year and estimated $660 next year and wondered if this compared favorably with other schools and Mr. Brent adyised that it is more than in larger schools where they can make better use of space and instructors, that freight costs more proportionately for small schools and other items cannot be purchased in volume - that these figures vary from school to school. Glmn. Kirkpatrick asked if the Principals teach a class and Mr. Brent advised that the High School Principal teaches one class and the Elementary Principal gives time to counselling and guidance in High School. Glmn. Shaw asked if the adult education pro- gram was on a paying basis and carrying its share of expense and the Superintendent advised it was but that having established the program and having gathered the data needed for such a program, that in future it would be on a pay in advance basis. In response to Glmn. Lantz' questions, Mr. Brent advised of the usual method of estimating teacher salary to be based on present staff re- alizing there might be changes unknown at budget preparation; and to the question of cost and effect of new teacher recruitment in recent years, that this has been running a little expensive, that Seward has suffered in this regard, it was commented on in the ~t letter re- ceived from Northwest Accrediting Association though~ 30~ turn-over is not too unusual in Alaska, also that this is something that can change greatly; that last year for Seward it was 35%. Glmn. Kirkpatrick asked about the nurse for school and Mr. Brent ad- vised the Board felt it was a very good idea if the position could be filled, that in previous years it could not be filled, and it was ex- plained by the Board that such person must also be a teacher and that presently the local Health Nurse performs these duties for the Schools. Myr. Stockton inquired about the understanding he had received that gate receipts were low and might affect our ability to participate in tournaments, etc. and Mr. Brent advised while gate receipts were tending downward recently, that he believed there were better ways than under a budget item to work with this. Mr. Brent explained new policy in emp~oyment of custodian on year round basis rather than 10 month plus special workers, and that he believed this would result in a better program in all ways. The Manager andGouncil complimented the Superintendent on the budget presentation which they felt clear and understandable, and the Mana- ger recommended approval in the next municipal bud~et of this school budget not to exceed $98,050 for the underwriting of the Seward Public School operation with the following conditions'lthat the $3,000 item listed as 820(a) be left in the budget&that proper provisions be made for comprehensive liability insurance to protect both the City in its building ownership basis and the School in its operation basis, and thai if it is found that the amount is excessive that the amount be returned and that if it is found to be excessive that the School advise us immediately before our bud~et is completed; (2) that the funds be made available to the School under this budget essentially as it has been approved in the budget form it has been presented here tonight, i.e. if they do not hire a school nurse, that they do not spend the money. It was decided that the next regular meeting would be sufficient time for Council action but that Mr. Brent should feel free to ~iscuss it with the Borough School Board since they are greatly in need of such data in preparing for the future, and it has been partly approved. Clmn. Lantz - I would like to move that we acknowledge receipt of the proposed School Budget and that we hold a study session on this next Monday evening. Seconded by Clmn. Shaw. All in favor. Agreed to be on NEXt agenda. I Cl "r a uary G, ~.C'..,64. 1i>)rj" ~eguLar ~eeting J ~ _ ~ ~ Item 4A - Set date for Public Hearing and approve j.llstrument to be posted re Lease and A.::;reement for the Operation and Development cf the Seward Small Boat Haroor, between the City and Th~ Seward Marina, Inc. - The Manager reviewed that the City Cou.ncil had ent.ered intoa Letter of Intent with Seward Marina, Inc. sorrte month0 ago and since this is real property being leased, it is required that vfe post, publish and hold a public hearing on the proposed instrument; that since the hear- ing will be on the posted instrument there should be authority from the Council to post it in form acceptable to both parties; that this has been a lengthy preparation because we have had to have a survey of the property in order to properly write the lease; that Sew~rd TvIarina, Inc. had had copies of the lease form as had the Councll mem- bers. Mr. Jackson advised that he did not think the Lease Agreement adequately covered Item 12 of Page 3 of the Letter of Intent and it was agreed the Lease would be thoroughly studied for this and included if inadvertently left out. Also, 11r. Jackson and Dr. Gentles not en- tirely satisfied with Item 4(v) and it was pretty well agreed that the intent in adding this section was to concern only bills owing the City and such as utility bills which would at'fect the operation of the Harbor. Clmn. Kirkpatrick - I move we set the date for the public hear in~ for the Lease Agreement for Operation and Development of the Seward Small Boat Harbor between the City of Seward and Seward IvIarina, Inc. for the January 20, 1904 meeting. Seconded by Glrnn. Lantz. All in favor. I Item 4B - Receive Escrow Agreement and ~arranty Deed from Sam Romack, to secure taxes for approval of liquor licenses. Proposed Resolution No. 353 - The Manager reviewed this Agreement as previously discussed under Item 4A of December 16, 1963 and Item 2 of November 7, 1963, and being a renewal of a previous similar agreement except that the one 5-acre parcel was deeded to the City in return for ~5,000 applied to property tax payments which as of the date of the Agreement were in the sum of $8,936.03 including penalty and interest, and this being in connection with Mr. Romack's four liquor license renewals. The Manager advised that Mr. Romack understood that the Warranty Deed had to be good and was in agreement on this, that the title insurance was not yet secured due to exceptions resulting from error in describing the property over the years and it being yet unresolved if a quiet title suit would be necessary, and that the City Attorney believed such not necessary; that basically this Agreement gives Mr. Romack two more years in which to get current on his property taxes and gives the City a payment of $5,000 in the form of the land deeded to it. Clmn. Lantz asked if theCity was really getting much security under this Agreement and it was agreed that this depended on the ability to sell either the 5 acres or the quit claimed property under escrow should Mr. Romack default. Glmn. Vincent asked if it were at all pos- sible that the City might take on any of the debts connected with some of this property and the Manager and Attorney advised it would not be so, that it might not be able to get anything from Mr. Romack's half of the Pioneer property but would not come in for any of the Parish Estate debts on the other half. Clmn. Lantz asked if it were known if the property was worth more than the liens and the ~anager advised this could not be known for sure though Mr. Romack thought so. Clerk ad- vised that Agreement needed to be corrected so that the $5,000 would not be applied to current utility bills and to include approval of Pioneer Liquor Store and Tony's Liquor Store as well as the two bars. Agreed but noted that Mr. Romack had already signed the Agreement. Resolution No. 353 was then read as follows: I RESOLUTION NO. 353 BE IT RESOLVED that an AGREil1ENT between the CITY OF S~wARD and SAM Rffi1ACK dated November 15, 1963, providing for acceptance by the C~ty o~ certain ~uitclaim Deeds to secure taxes due the City in connec- tlon wlth approvlng renewal of Sam Romack's liquor licenses authoriz- , , lng acceptance of a certain Warranty Deed from Sam Romack and setting forth the manner of applying the proceeds from said 'warranty Deed is hereby approved as corrected and the City Manager and City Clerk-Treas- urer are hereby instructed to complete all transactions authorized by t the above described AGREEMENT. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward this 6th day of January, 1964. Clmn. Kirkpatrick - I move for approval of Resolution No. 353. Sec- onded by Clmn. Vincent. All in favor. SECOND PART OF THIS ITEM added re 6-month license instead of one year _ 128 """'I : ....r.J... . T /'., 06' negu_ar .ee~lng ~anuary 0, ~7 ~ The Manager advised till t the3tate had responded to the City's December 16, 1963 approval of renewal with full advice of situation, with a letter asked the City's approval for the renewal on a six-month basis rather than for a year, and noted that last yearthis had been done vJithout consulting the City. This was discussed by the Council, and ~ . Lantz - I would move that i~e a rove these various licenses Ton's Bar and Ton's Li uor Store Pioneer Bar and Pioneer Li uor Store for Sam Romack for the six months period. Seconded by Clmn. Kirk- patrick. All in favor. Item 4C - Report regarding Harstad & Associates, 195$-59 bill for electric engineering - Myr. Stockton reviewed briefly earlier dis- cussions (See Item 4D, page $6, November 4, 1963 minutes) and ad- vised that he had discussed this with Mr. Harstad on recent visit to Seattle and that Mr. Harstad feels quite strongly that he has met all of the requirements of the electric construction engineering contract and in addition was waiving the interest on this bill and not asking for any closing fee which is customary in his field, was in fact quite miffed that there had been so few letters directed back to him following his correspondence on this subject. Myr. Stockton advised that he asked Mr. Harstad about his responsibilities for acquiring easements and Mr. Harstad claimed and assuredhim that at no time was it his responsibility to get easements, saying he had helped the City Manager and Electric Foreman in drafting easements, but no part of the responsibility his- that the summary of the con= versation was that he feels very strongly that his adjusted bill shoUd be paid, but did not close the door to any correspondence from the City on the validity of his bill, etc. The City Manager noted that after the last meeting this was discussed - on November 4 - that the Council had asked him to contact Mr. Ray James in this connection and he had done so, that Mr. Jarres said there were some minutes regarding a motion to not pay, and that he had checked carefully and finds no such minutes; that in the minutes of ~~p~~~~f jt'/t~$~lt~~fi/t~ the Utility Board of December 10, 1959 meeting there is recorded a discussion regarding a November 25, 1959 bill from Mr. Harstad in which the instruction of the Board was to the Foreman to "write Mr. Harstad with regard to this bill for a postponement until the financial picture is more clear~. The Manager asked the City Clerk who had acted as Clerk for the Utility Board at this and subsequent meetings if she would like to comment on this and the City Clerk ad- vised that she had returned to the notes of this meeting and had read them to ascertain if discussion had been had which had not re- sulted in a conclusion, since all minutes normally summarized to various degrees, but that the transcribed notes in this instance followed pretty fully the full context of the notes; that there was only one other isolated comment in the Feb~ruary 1$, 1960 Utility Board minutes where Mr. Skinner asked why the Board was tabling this Harstad bill all the time and Mr. Gilfilen advised that he had scuttled it but the action was simply not to pay and instructions regarding the other accounts payable. Myr. Stockton continued that Mr. Harstad had noted that any project not completed leaves a bad feeling but that he would not settle for less than the principal amount; the last letter of billing in the sum of $7,7$4.09 was read and the Manager suggested the Council offer the principal sum of $7,7$4.09, offer no interest as claimed by Mr. Harstad, and Mayor Stockton advised this his thought also. The Council discussed this further and asked the Manager and Attorney how this might be accompli~hed ~~d p~known to be to Mr. Harstad's final sat- isfaction. 7X1J ~5~g~~teaCmrndling through a bank with release to be signed at delivery of the money and with letter of explanation to Mr. Harstad from the Manager. Clmn. Lantz - I would move that we follow the recommendation of our Cit Attorne and the rocedure he rescribed in a in this bill in the amount of 7 7 .0. Seconded by Clmn.Shaw. All in favor. lO:05 .m. and reconvened the meeting present w 0 were present at recess. p.m. Item 5A - see page 124. Item 5B - First reading Proposed Ordinance No. 329, providing for Council representation on the Borough Assembly - The City Attorney advised the Council first as follows: That this proposed ordnance as it is prepared is not in conformance with the law of Alaska wherein the provisions of the statutes has caused considerable-concern through- out the State where it says the term of the Borough Assemblyman will be l'\.") r:F.- _. l~ er:-~ -- I I I Regular ~eeting January 6, :964 ~~ t~. 9 ~c."', ' the same as term of c ounc ilmen of larges t c it Y :_0 "he borough and that this could chan~e as new cities incorporate and perhaps choose different terms than those established by say a ci0Y previously largest; that Anchorage opinion was developing that this applied only to the borough seats from outside cities, that he did not agree with this vie\{ but thought the present statute was just an unwor'~able situation; that Anchorage has adopted a one-year term the same as he is proposing to the City of Seward in this ordinance. Mr. Pollock advised that he had talked with the Director of the Local Affairs Agency about this and sug- gested amending the statute, and also had taken the liberty of taking this problem to the Kenai Borough Chairman with suggestion that the Bor- ough adopt an ordinance whereby any first class city in the Borough ?oulc determine the terms of its representatives to the Borough and otherWlse a three year term; that he thought this a proper approach. Clmn. Vincent advised that this was discussed at the meeting of the Borough last Saturday and there was no decision even as to members from outside the cities, but decision anticipated next meeting. Clmn. Vincent advised that the Borough had named Mr. Jack Randall of Cooper Landing President of the Assembly and he was present at this time. Mr. Randall was requested to participate in this discussion if he so desired. Clmn. Lantz asked if his understanding of this ordinance correct that no one could run for the Council unless qualified to be an assemblyman, and thinking of the two Federal employees presently on the City Council and the fact that their advisers say the Hatch Act precludes them from serving on the Borough Assembly. Mr. Pollock reviewed his earlier written opinion on this subject as reviewed December 17, 1963, Item 4E, para 2 of page 119, that the Hatch Act did not deny City Councilmen I right to serve on the Borough Assembly due to employment by Federal Gov- ernment and that he was of the opinion a restudy of_the matter presently under way would probably support his views, that this re-evaluation woulc probably hinge on the fact that the Assemblyman from the City Council does not run and csmpaign borough-wide for that office but is appointed, and this needed to get forth and evaluated; also, that there is never any Hatch Act problem until someone raises the question, and the Govern- ment Solicitor can then make his decisio~; tilL he did not think any Council member 1tlaS in any danger of being fired due to serving on the Borough Assembly. The differing requirements regarding alternates were also discussed with particular ,attention to the Charter requirement to appoint alter- nates and the Manager pointed out this could not be changed without an election and not recommend any such approach an'j1tlay. Mr. Pollock discussed the approach of amending the Charter to have a candidate run for Council-Assembly seat rather than appoint; and advised that this was being taken up allover the State as to the details of naming the City representatives to the Assembly; that the Legislature would no doubt attempt to resolve these conflicting areas and in order to do so must know what the conflicts are through such investigations and discussions as the City now undertaking; that no doubt an effort was being made to be helpful in such items as the Council not being able to remove its representative to the Asserr.bly but also that all the rami- fications are factors to consider; again in the matter of term, that he believed the Borough Assembly can specify term of the delegates under the authority of the statutes but again that there exists a difference of opinion among those trying to operate under this statute and some are of the opinion first class cities may regulate the term of their represenUtives to the Assembly, and this Section was discussed in detail including the desire of all concerned tohave continual and probably staggered representation from the cities. Mr. Pollock advised his own opinion was that a term of more than one year would result in problem as there would not be conformity, and further the problem already en- countered of getting a member who was willing to commit himself ;for more than one year. Mr. Randall advised his preference for the Assembly term to coincide with Seward's two year Council term. Mr. Pollock advised for further attention in the matter of alternates that any bonding attorney is likely to shudder when he sees first sec- ond and ~hird alte:nates, as the establishment of authority to act is so very lmportant In such work particularly, and just did not know what they would do in c?ping with this, but thought it could be a real prob- lem. Proposed Ordlnance No. 329 Providing for Council Representation on the Borough Assmebly was then read in full for the first time. Clmn. Kirkpatrick - I move that this be the first reading of Proposed OrdInanre No. 329. Seconded by Clmn. Shaw. All in favor. 130 Regular Xeeting January 6, 1964 ,,"-~ ;1ayor Stockton at this time presented the Certificate of Appointment to Councilman Vincent as the Council's representative to the Borough Assembly, with congratulations of the Mayor and Council. Clmn. Lantz 'ldvised that he had attended t;le Assembly meeting the previous Satur- lay and was appreciative of Clmn. Vincent's represenation of the City. 11ayor Stockton also offered any help and cooperation the Borough :night desire from the City to jf:r. Randall; and Mr. Randall advised t.hat the same feeling of cooperation existed in the Borough Assembly and that he intended to work closely with all the cities, was apprecia- tive of the Mayor's offer. z c: Item 5C - Proposed Resolution No. 355 naming Seward Branch, First Nat- ional Bank of Anchorage as paying agent for matured street improvement bonds and interest coupons - The Manager advised that this is a formal action required in the bond preparation. Resolution No. 355 was read as follows: RESOLUTION NO. 355 BE IT RESOLVED that the SEWARD BRANCH, FIRST NATIONAL BANK OF ANCHORAGE at Seward, Alaska, which is a member of the Federal Depositors Insurance Corporation, is hereby designated paying agent and depository bank for the 1963-64 Street Improvements General Obligation Bond Issue funds, is hereby named trustee for principal and interest payments which the City will make upon said bonds from time to time, and is hereby authorized and instructed to receive said bonds and pay them for the City of Seward and in general to act as paying agent and depository bank for the City of Seward in connection with the 1963-64 Street Improvements General Obligation Bond Issu~. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 6th day of January, 1964. Clmn. Shaw - I would move the adoption of Resolution No. 355. Secon- ded bv Clmn. Vincent. All in favor. Item 5D - Various applications for approval of authorized games of chance and skill - The Manager presented applications for renewal of authorized games of chance and skill for the Council's recommenda- tion, pointing out for new members and audience that it is against the law of the State of Alaska to have gambling games in Alaska, but then delegates this authority to the Governor on this permit basis regulated through the recommendation of the local governments and to be operated only by eleemosynary organizations of a minimum age in the area. The Council then examined the applications on which the intended games are shown and the financial statements of the pre- vious year for the below named. Manager recommended approval of same. Clmn. Lantz - I would move that we approve the applications for the ermits for authorized ames of chance and skill for 1 6 for Seward Post of the American Le ion Seward Chamber of Commerce Pioneers of AlEka I 100 and Seward S uadron Civil Air Patrol as resented. Seconded by Clmn. Shaw. All in favor. Item 5E - Supplemental Agreement No.1 to State Building Occupancy Agreement, Proposed Resolution No. 354 - The Manager advised that this came about because he purchased some equipment for the maintenance of the State Building and the State not too happy about it; that this Supplement, copy of which previously provided the Council, sets up the administrative procedures for such purchases and control of the property by the City for the State after purchase, and recommended approval. Resolution No. 354 read in full as follows: RESOLUTION NO. 354 BE IT RESOLVED that SUPPLEMENTAL AGREEMENT NO. 1 to OCCUPANCY AGREEMENT between the City of Seward and the State of Alaska in con- nection with the occupancy ;and administration of the State Building in Seward, Alaska, is hereby approved and the City Manager and City Clerk are hereby instructed to execute and deliver said Supplemental Agreement No.1. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward this 6th day of January, 1964. Clmn. Kirk atrick - I move for ado tion of Resolution No.5. Secon- ded by Clmn. Saw. All in favor. ~ Regular 1Ileet,ing January G, 1964 l:~ t I Item 5F - City Manager's Report - (1) Street Improvements bid opening set for Friday night at 8:00 p.m. and suggested the Council and all in- terested persons be here; Engineers will be here and after tabulation, a letter must go forth to the Council and HHFA Saturday from the 3ngi- neers so that on ~londay the 13th HHFA will advise and if feasible, a firm contract should be awarded Monday night if the Council desires: that there is time for the work to be done, but also necessary to do it on this time schedule to ooet HHFA's requirements as recently set; (2) The Hospital Board will be in attendance at the Hospital Elevator opening the 13th at 8:00 p.m. so they can advise the Council as a de- cision will be needed on this project also on the 13th; (3) A most satisfactory meeting of Stateside Fire Association and Alaskan Departments and State officials in Anchorage the previous Sat- urday, ready now to set up the Association at the next annual meeting next sUIT~er; keen interest shown basically in training by experts com- in~ into our communities; have decided to affiliate with Municipal Lea~ o e, (4) Manager, Controller and Electric Department Foreman met with the CEA people as planned and advised that it looked as though all problems will be worked out; that CEA is doing some engineering on the plant standby which should put it on a much cheaper basis than one man full- time; CEA will engineer some COlllmunications between their office, our office and our men in the field, and will be here soon on this; that on the billing procedure, they are working with the Controller to see how it can be done, and if it requires some metering changes, they will do this since the meter in use is a 3600 KWH unit and most blocks of power sold by the City to CEA do not cause it to register even one time. Myr. Stockton asked if anything had bean said about a rate re- duction and the Manager said at another meeting Mr. Schultz said their rate experience with Seward was very good. Also, that CEA had advised whenever Seward deals with industry, they would like to know about it because they can make us a better rate for this than otherwise, and they are very interested to give us a low rate on these three indus- trial groups; that they have some promotional money which we do not have. Regarding the bumping of lines, CEA says there is no problem which cannot be solved and they are sending down an engineer to study, and if it is on their system and is economically feasible, they will correct it. (5) There will be an all-day Civil Defense Conention here on January 14$th and anyone interested should be present as this a formal train- ing session by State and Federal people; that the local harbor plan is worked out and the local manual will be completed by then; (6) We have a claim filed by Mrs. Duffy for the death of Mr. Duffy on the job, that this is normal and now it is up to the Board to deter- mine whether or not it was a heart attack or an accident; that as re- ported earlier, the Coroner had certified it was a heart attack and this is for experts to determine; that he would expect to attend the hearing, they have asked that he do so; that this is a friendly thing on which Mrs. Duffy simply wants a decision; (7) That unless the Council has a protest, he would make Cal Beck ~fi Deputy Tax Assessor so he can sign papers, etc; that a City can have as many as it wishes, and this would give Seward two, since Elizabeth Mahan is also Deputy Tax Assessor. (8) That f-Ir. Poppy, who is bead of the West Coast Division of Look Magazine in connection with the All-American Cities Award Contest will be in Seward with photographers next Thursday, and they will contact the various organizations concerned with the award presentation, etc. (9) Letter from the Land people on the San property and they are not interested in releasing this land, but are working on a long-term lease with the Airforce Recreational group for the use oflthat area, and this, of course, what City first encouraged also; but not to be over- looked, the fact that there are 22 acres of prime land in this tract which Civil Defense does not want to release, and that he was not too sure the Borough cannot say this is part of the land they wish to with= draw under the Borough land program; (10) Fu~ther to the above, that he had written to the Smelter people and adv~sed them we were interested in having this smelter in the City and they reply they are in sympathy; that this had brought about a ' cal~ from the Gate~ay Development people and discussion in which he had adv~sed them that If after study they wanted to be in the City rather than the Borough, to advise and the City would go along with them on a tax exemption for industrial purposes; that he would keep the Council informed; I I i'i 32 .Lu p ., ""r . T ", C ( I c,egu-,-ar ~,^eetJ.ng <.: anuary b, Co- jO/+ 3pecial ~eeting January 13, ly64 (ll) That he had a request for electric bill adjustment due to bad meter extending back of June 30, 1963 and that while we do adjust such to the beginning of the currect fiscal year, that the auditor disapproves ad- justing further back; that he had told Mr. Ottokar Skaal that he would bring this to the Council with recommendation to adjust only to July 1, 1963. The Manager explained the test meter program and Council said to adjust to July 1, 1963; (12) We have a letter that Alaska Fur Seal Processing is coming up for placement again and that he thought 'Seward has gone on record &er and over again that if this comes to Alaska, it should come to Seward; (13) Has a request that he teach commerciali law under the School's Adult Education Session, and since he is under contract to the Council, wold like their views before going further - that he would like to do this \'Ti th no fee providing it iT does not interfere \'li th any City acti- vity. Council advised no objection. (l~) Had written the Congressmen thanking them for the Lowell Canyon engineering study money and toldlthem about the All American City con- test, and have a firm acceptance from Representative Rivers and the other two were out of town and replies from their secretaries advising they will get in touch later; {l5)Requested permission to place on the agenda of the first meeting in March the proposed Personnel Manual; that he was requested by the CounciJ when first came here to do this so would like to have an action on this; if no objections would like to pass this out to the employees for their comment; no objectionseither request; (l6) Clmn. Kirkpatrick asked if Clmn. Vincent had any comments regard- ing the Borough Assembly meeting and he advised nothing further to the comments earlier in the meeting under Item 5B. It was agreed that agendas following Borough Assembly meetings would have an item next to1ast for Assemblyman's report. Clerk to advise Borough Chairman that we need 12 copies their minutes - Council, Clerk for record, Manager, Attorney and to post. Clmn. Lantz~ I move we adjourn. Seconded by Clmn. Vincent. 11:35 p.m. Attest: j1~~g 7- ZOoLt~. Beatrice E. Watts, City Clerk-Trease Approved: at~ Q JL;jj.; Pe ry R. Stockton Mayor - - - - - - - - - - - - - - - - - - --- - - - - - Special Meeting January 13, 1964 A special meeting of the City Council for the purpose of (l) Roll Call; (2) Open bids for construction of elevator addition to Seward General ~ ospital and receive recommendation of Peninsula Commuity Hospital Association, and possibly make award, Resolution No. 359; {3} Receive tabulation and Engineer's recommendation on bids for construction of Street Improvements and consider award of contract, Resolution No. 358; ,,,as called to order by the City 'Clerk since the Nayor was not present at 8:05 p.m. and requested motion for acting mayor. Glmn. Zentmire - I willoove that Clmn. Kirkpatrick be appointed as Acting Mayor. Sec- onded by Clmn. Lantz. No objection. Roll was called and those present were Acting Mayor Richard Kirkpatrick, Councilmen William Vincent, Bill Lantz, pan Bedford, Del Zentmire; William Shaw arrived about 8:15 p.m. and Mayor Stockton was absent. (2) Manager advised that since there was not a quorum at 8:00 p.m. and since it is not required that the Council open bids, that the Hospital Elevator bids had been opened and were now being evaluated by the Hospital Board for recommendation to the Council. Therefore this item set aside to take up Item 3. 6 thev Item 3 -The January 11, 19 4 letter from Tryck-Nyman to HHFA whereJ.n advise that bids on this project were opened at 8:00 p.m. January 10, 1964 in Seward, that four bids were received, that the City proposed to award to Rogers Construction Co. and Babler Bros and desired a tele~ phone call or wire to the City Manager on January 13, 1964; and the letter enclosed various data 1 needed by HHFA including copy of the bid tabulation which is here recorded as relates to total basic bid exclu- sive of deductives since the low basic bid was within the funds avail- able: Rogers Construction Co. and Babler Bros. ~204,640.00; Anchorage Asphalt $228,780.00; Norrison-Knudsen $237,820.00 after reduction asked for by telegraphic modification on Item ;13 of $12,000.00; McLaughlin- B-E-G-~ $273.875.00. " 1\.'"\ [/:. c-: l': C':: Special ~eeting January ~;, .~ ....... , ...L)!J4 " oi~ Jt~ a and I,uh- I,:ana[;er, interested Manager reported that ~hese b~ds licly opened as advertlsed, w~th tabulation by the City Clerk and persons present. The Manager advised that ~lHFA's lVlr. Durkee had ,~iven approval to the award to Ro~ers Constructlon Co. an~ Babler Bro~. by telepho~e earlier this date, to be confirmed in writing, of course, and gave hls ?Wn recommendation that this construction contract be awarded to sald low bidder by adoption of Resolution fJ? 348, which was read as foll~ws, ith further note that this base bld was for all streets and crous w d d t' . streets advertised with no e uc lons. had been properly received openin~ and reading by the Engineer,>, and a number of I RESOLUTION NO. 358 BE IT RESOLVED by the Common Council of the City of Seward, Alaska, that pursuant to an invitation to submit bids for certain street im- rovements in the City of Seward, Alaska, which invitations.were prop- ~rlY published and advertised and publicly opened as advertl~ed, the Seward City Council does hereby tentatively accept the low bld of Rogers Construction Co. and Babler Bros., Box 3447 ~~ar Route B,Spenar Alaska, in the amount of Ti'IO Hundred Four Thousand ;:'l~ Hundred,- F?rty and NO/lOa ($204,640.00) Dollars to con~truct th~ entlre stree~ lm~rove -ments as advertised without any deductlves pendlng a~proval o~ sald award by the Housing and Home Finance Agency, and subJect to.bldder furnishing a satisfactory performance bond, and do~s here?y lnstruct the City Manager and City Clerk t? execute ~n~ del~er sald contract upon satisfaction of the forementloned condltlons. This Resolution to be in full force and effect immediatel! up~n passa~ellind approval. Passed and appaoved by the Common Councll OL the City of Seward, Alaska, this 13th day of January, 1964.1 elmn. Vincent - I would move for the enactment of Resolution No. 358. Seconded bv Clmn. Zentmire. All in favor. Clmn. Shaw arrived at this time, immediately after the vote. Actg. Myr. Kirkpatrick called recess at 8:15 p.m. until the Hospital Board arrived to make its recommendation on Item 2, and reconvened the meeting at 8:30 p.m. with all the same members present as at the recess. I Item 2 taken up again - The Manager reported that the one bid received on the Hospital Elevator was properly received and publicly opened at 8:00 p.m. just prior to this meeting, tabulated by the City Clerk as follows: Ray F. Jamesdba James Construction Company of Seward, Alaska, Base Bid $28,905; Alternate A $210.00; Alternate B $4,603.00; total construction funds available $25,200. The lVlanager advised that the recommendation from the Seward Peninsula Con~unity Hospital Board of Trustees was received and was that the base bid less both alternates be accepted in the amount of ~24,092, and that the Federal matching funds be requested; that this was his recommendation also. Resolution No. 359 was then read as follows: (Resolutionre-drafted at table due to opening having been prior to convening of Council meeting) I RESOLUTION NO. 359 BE IT RESOLVED by The Common Council of the City of Seward, Alaska, that pursuant to an invitation to submit bids for the construction of an elevator addition to the Seward General Hospital for the said City which is also known as Project APW,f17, and which invitations were ' properly published and advertised and publicly opened as advertised, the Seward City Council does hereby tentatively accept the low bid of James Construction Company, Box 216, Seward, Alaska, in the total amount of Twenty-four Thousand Ninety-two and NO/100 ($24,092.00) Dollars, which is the base bid less Deductives A and B, pendin~ approv- al of said award by the Alaska Department of Health and the United States Department of Health and "Welfare, and based upon the recommen-= dation of the Seward Peninsula Community Hospital Association Board of Trustees, and subject to bidder furnishing a satisfactory performance bond, and does hereby instruct the City ~anager and City Clerk to exe- cute and deliver said contract upon satisfaction of the aforementioned conditions. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by The Common Council of the City of Seward, Alaska, this 13th day of January, 1964. -a3A ,...., . -. ~.~ -1-' T ..,..... -'("'\/' 1-. ~~ ..... -..- :- 0peC~_a.:_ ~~:eel.)~~ng ~anuary -!-5, :!-1t)',t- Re~,tu..La.r 1/~eet.:..ng_("aY1Uary f.~O, J_<)O?f. 'J he Manager replied to t'lmn. j(irkpaUick 13 questlon that yes, this vas wi thin the funds available. Glrnn. lentrnire - I vlOuld move for .!pe adoption of Resolution No. 359. Seconded by Clmn. Shaw. All j n favor. 1',,"'; Z :-' ("'. e;" elmn. Zentmire - I move we ad~ourn. Seconded by Clmn. Shaw. e:40 p.m. Approved: l~~Z:~ Q "lt~t..) Pe ry R. Stockton ~layor J.ttest: n~1:u;o 7' ZLJd/~./ Beatrice E. Watts City Clerk-Trease Regular Meeting January 20, 1964 The City Clerk noted that Mayor Stockton was out of town and could nto be present and would therefore accept motion for acting mayor. Clmn. Zentmire - I move that Clmn. Kirkpatrick be appointed Acting Mayor. Seconded by Clmn. Lantz. No ob~ection. Acting Mayor Kirkpatrick called the meeting to order at 8:05 p.m. January 20, 1964. Roll was called and those present were Acting Mayor Kirkpatrick, Councilmen Delmar Zentmire, Bill Lantz and William Vi~ ent. Councilmen William Shaw and Dan Bedford, and Mayor Stockton were absent. City Manager was present. Item 2 - Minutes - Actg. Mayr. Kirkpatrick established that all minutes presented had been read. Clmn. Zentmire - I would move that the minutes commencing Page 115 and through Page 122 of the December 16, 196~ regu- lar meeting be approved. Seconded by elmn. Vincent. Alljn favor. Item 3A - Mr. Leonard Gilliland presented the Council with small maps of the 'City on wR~~hll;te had outlined an area compris ing portions of Blocks 11 and 12 oT ~he Laubner Addition and the Park Reserve in that area, explaining that he believed this land unsuitable for the usual type of residential development since much of it is swampy and access difficult, but did believe that if the Council would approve an irregu- lar shaped lot of say about eO'xlOO' that there would be possibility of developing the area- that the presently laid out straight streets appeared to be impractical. He explained that he ;owned a dealership for a pre-fab cedar house, of which he planned to build one this sum- mer if this could be arranged, which a group of which he was a part would like to build in this area; that he had talked with the Manager about this and the Manager had suggested he bring his proposal to the Council since most of the land in this area is City owned, with one large portion being reserved for a park. The Manager agreed with Mr. Gilliland's comments regarding presently laid out straight streets, noted further that with the parks already under consideration and development, that possibly the Park Reserve in this area is excessive, and noted that it is a swampy area; that he needed to know the wishes of the Council as to whether he should spend any time studying this proposition toward bringing the Council a recommendation. The Council discussed this matter and after locat- ing the area under discussion in relation to other properties, in the interest of developing the community, advised the Manager to study this matter, process through Planning & Zoning as may be needed and bring a report and recommendation to the Council. Item 4A - Approval of Seward School Budget for 1964-65 - Proposed Resdution No. 356 - Myr. Kirkpatrick noted that this budget had been presented to the Council at the previous regular meeting (Page 124- 126 minutes), that the Council had then gone into it in study session, that thee had been discussions between members of the two bodies, and requested the Manager to advise present status. The Manager ad- vised that the School Board was agreeable to proceeding under the plan of the Council for an approval up to $60,000 with a contingency budgetted by the City for such additional funds as the School may re- quire to operate since the School's exact financial status in clos- ing 64-65 cannot be known at this time but also since the Borough will take over all assets July 1, 1965 that the City will not want any unused funds in the School 'rreasury which are the responsibility of the City; that the School had presented wording which they pre- ferred to the wording the Council had prepared, and his recommenda- tion to consider Resolution No. 356 and then incorporate the wording in the adopting motion. Proposed Resolution No. 356 and adopting motion as requested by the School Board were then read as follows: RESOLD'll ON NO. 356 BE IT RESOLVED that the Municipal District Share of the 1964-65 13f) operations, maintenance and capita~ improvement::; budget for the Se\.;rar;i Public Schools is hereby approved In t:le swn of '+",)0,000.00 based vn tne total Seward School Budget to be presented to the Jtate of Alaska in the sum of $424,535.00 less es1imated revenue from State, Federal and miscellaneous sources of $364,5J5.00. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved ~y the Common Council vf the City of Seward this 20th day of January, 19b4. ;: Regular Veeting January 20, 1901+ I I move the sum of $60,000.00 be approved for the lQ6L.-6'i budget of Seward Public Schools with the provjsion the City Rudijiet officer be 1nstructed to place in a contin~ency fund in the city bude:et suffi ci ent. monies to meet needs and plans for city and schoo] ~rowth set forth in the school district bu~~et.with such monies to be made available to the Board of Education only as and when reQuired by them to carry out the educational program presented in their budget. In response to Myr. Kirkpatrick's question, the Manager advised his recommendation was for the above two actions. Myr. Kirkpatrick then asked if the contingency fund would be so restricted that in case the School did not need it, that the City would not be able to use it for City purposes and the Manager said not as he read the motion proposal; also that the amount has not been set and it could be any sum. I I I j I i I I I' Clmn.Zentmire - In our study session the other day and discussing this with the various School Board members. I would move that this Resolu- tion No. 356 with the incorporation of this motion as read be adopted into the Resolution and be approved. Seconded by Clmn. Vincent. ~ School Board Nember rJ[r. Cas ey asked whether the City or Bor- 1 I / I / I I / I / / I / /, / / / / ough would be responsible for the City Schools in 64-05 and the Manager advised that the Borough Chairman had reported the Borough would not take over the City schools until July 1, 1965. Mr. Casey wondered then why the changed procedure in~opting the school budget and the Manager advised that the budget form and school financing has been changed as of this budget; that it is not presented in the same Dianner as before when there was a maintenance and operations budget supported 80% by the State and 20}~ by the City and the City could not change this por- tion without jeopardizing the 80% portion; but most importantly, the law says that all assets and liabilities become the property of the Borough when the Borough takes over the Schools and that he intended that the School has absolutely no City money on hand at July 1, 1965; also that the law says that the City of Seward may not budget for any purpose whatever except City purposes and that if we go beyond that point or give money for any function beyond that, that it is in serious trouble. Mr. Casey then asked if he had understood the Manager to say the contingency fund \vould have in it the ~38,00o+ requested but not granted, for the School if it needed it. The Manager advised that this would be for the Council to say. Acting Mayor Kirkpatrick advised the Council's intent was that a sum of money that the School might need would be provided in the contingency t'und - not necessarily ,~38,000. Mr. Casey asked if the School were to 6row, if the Board might expect there would be more than the $38,000. if needed and Myr. Kirkpatrick said this was his understanding, and that this is why it has been placed: on record strong enough in the minutes so they may refer back to it. Vote on Clmn. Zentmire's motion - All in favor. I I Item 4B - Second reading, proposed Ordinance No. 329, providing for Council representation on the Borough Assembly - This Ordinance was read by number and title only. Clmn. Lantz - I would move that this be con- sidered as the second reading of Ordinance No. 329. Seconded by Clmn. Zentmire. All in favor. Item 4C - Various applications for approval of authorized games of chance and skill - The Manager presented the applications for renewal plus financial statements for the below named orgaraizations, explain- ing for the audience the purpose of this item as set forth in Item 5D page 130, 1/6/64 minutes. The Council examined the applications and' financial statements and heard the Manager's recommendation for approval of renewal ?f t~ese permits. Clmn. Vin~ent - I would move for approval of the ap llcatlons for renevlal of ermlts for authorized Tames of chance and skillas presented for International Longs oremens 6: Ware- housemen's Union Local ]60; American Legion Auxiliary Unit if5; B.P.D. Elks. Lod(;;e 177'1,: Sacred Heart Catholic Church. Seconded by Clmn. Zer1IDin All %n favor. Iv,yr. Kirkpatrick advised that inasmuch a~vertised time for the public hearing cll would move on to Item -A. as it was not yet 9:00 p.m., the which was Item 4D, that the Goun- 136 ,:tem 5A - Proposed Resolution ~'(). 357, ,,,-,,,kine for an extension of the "laska Ferry System, throuGh CGrdova tc 3e'."ard, and to tie in with ;he Kodiak Ferry and Tl1e Ala",ka Hailroad at Seward - The Manager ad- rised that before Mayor Stoc~ton left the community last week, he "sked if the Manager KOl.lld work vii th Rep. Cole to draw up a Resolu- ~ion promoting the tie-in above described; that the same Resolution ~~ evould be presented to the Chamber of Commerce for their consideration next Thursday. The Resolution was read and corrected so that the profit-making or not profit-making condition of the present system not a basis for this request and it was clarified that the intent of ~his Resolution was not to promote it in competition with existing carriers. . ~ .-".,. ~cgu:ar =~ee~~ng Zanuary nn "-v, ., f"-,/ r ..._)Uq.. l\..~ C/'; r- L': eo:-.: RESOLUTION NO. 357 TO THE HONORABLE CHUCK COLE, SR., STATE REPRESENTATIVE: WHEREAS the CITY OF SEWARD is aware of the great need for an all-Alaska transportation system which will point out the tremen- dous beauty and natural mountain scenery of which we are so proud; and WHEREAS a portion of this system has been constructed and placed in operation in the Alaska Ferry System, operating in the south, in the Cordova area, and to be operating between Seward, Homer and Kodiak during this year; and WHEREAS it is felt that to 1 promote our growing tourist industry and to expand the vitality of our State it is advisable that there be constructed facilities for the connectionof these ferry systems by water; NO'N, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF S~wARD, ALASKA, that Representative Chuck Cole Sr. be requested and encouraged to introduce legislation and assist in its passage which will further construction of an ocean-going vessel to be owned and operated by the State of Alaska as part of the Alaska Ferry System from the northernmost portion of the existing south ferry system to the Port of Cordova, and to the Port of Seward, to tie in with the State highway system and The Alaska Railroad and the Tustamina Ferry operating in that area; That further the vessel constructed should be of sufficient capacity to carry not less than 150 people, with proper facilities for berthing not less than 75 to 100 automobiles; That the design of the vessel should be one that would guar- antee the safety of passengers and would allow them every comfort so that these passengers may have a pleasant journey and thus properly advertise the facilities and Alaska as a whole. PASSED AND APPROVED by the Common Council of the City of Seward this 20th day of January, 1964. Clmn. Zentmire - I would move for the adoption of Resolution No. 357 as corrected. Seconded by Clmn. Vincent. All in favor. Item 5B - December Accounts Payable in the sum of $40,027.78 - The Council having previously received the listing of items with cost allocation coding and a memorandum from the Manager describ- ing items of particular interest, the Manager advised that the engi- neering bill for the portion dU~ ~n ~ampletion of the final plans, while listed, would not be paiarH~rI the City receives some funds from HHFA and HHFA's approval 0 the plans; that we cannot hold up payment if the Government is slow about making its money available, as has occurred with the Fire Station, but was pressing for the ad- vance due from the Government on plan approval. Clmn. Lantz - I would move a ent of the December accounts a able in the amount of 40 027.7. Seconded b Clmn. Vincent. All in favor. Detail as follows: AddressographOMultigraph '2.20; Alaska Court System $75.00; Alaska Municipal League $416.25; Alaska Shop $17.30; Alaska Railroad $lO.OO;Alaska Telephone Cor~. $256.75; Alaskan Publishing Co. $104.55; Anchorage Rubber Stamp Co. ~7.55; Anchorage Times Publishing ~59.00; Andy's Oil Delivery $100.00; Arctic Office Machine $39.09; Auto Elec. Sales & Service $214.46; B&C Auto Electric $143.32; Bay City lfttors $11.31; Burroughs Corp. $375.00; Chugach Elec. Assn. $10,022.40; Occidental Life Ins. Co. $507.99; Don's Cafe $38.05; Fifth Avenue Chrysler Corp. $296.67; James W. Harrison $16.50; Hastings Fiber Glass Prod. $87.22; Industria14ir Products $27.60; Kenai Lumber Co. ~50.65; Kenai Sheet Metal Works $60.00; Kuker-Ranken, Inc. $68.65; Line Mater- ials Ind. ~57.00; Modern Motors $35.10; Northern Supply, Inc. $594.30; j~r, Osbo's Electrical Supply :~3.:;S; IJational Auto Dealers $1.50; Petrolane Alaska Gas Service ~:;4.80; Petty Cash ~51.88; MrB~ .L. V. Ray ~125.00; Saindon's Service 4'31.78; Seward3uilders 3upply ,p).80; Seward Distri- butors $341.21; Sevlard Drue; Co. <j5n.ul; Seward Hard'Jare $100.78; 38':1- ard Metal "'lorks *60.43; 3evrard Public ctilities ;;il,u08.50;Seward Trad- ing $13.56; Standard Oil Co. ;>1,114.04; Pat Starr.p1.00; State of Alaskc Dept. of Comm. ,j)2.00; Supply Center :i,6.2j; Tryck, l~yman $45.26i Sol J. Urie ~22.34; Western Standard Supply ~5.9~; Pat Williams Ins. $5,452.15 Yukon.Equipl Inc. $20.83; Yukon Offic~ Supply ;p60.75; Tryck, Nyman.}; Assoclates ~17,200.00 for a total of ~40,027.78 ~eeu~ar =~ee~~nz January 2C, =_76i+ I Item 5C - Proposed Resolution ~o. 360, authorizing Street Improvements Construction bank account and Elevator Addition to Seward General Hos- pital Construction bank account - The ~ianager advised in this connectio that the City has approval from HHFA for their portion of the street improvements and a telegram giving tentative approval from the U.S. Health Department for the Elevator award. The Resolution was then read as follows: RESOLUTION NO. 360 BE IT RESOLVED that the Seward Branch, First National Bank of Anchorage, be and is hereby named the paying agent and depository bank for the funds to be received from the Housing and Home Finance Agency and any other source whatever, to be used in paying for the total and complete cost of constructing the City of Seward Street Improvements, Project No. APVv-Alaska-26G, and the Elevator Addition to the Seward General Hospital, Project No. AFw if17, and that the said Bank accounts shall be named the City of Seward, Street Improvements Construction Account and the City of Seward, Hospital Elevator Con- struction Account respectively, and That the Seward Branch, First National Bank of Anchorage, be and it is hereby instructed to honor checks drawn on the City of Seward, Street Improvements Construction Account or on the City of Seward, Hapital Elevator Construction Account when bearing any two of the fol- lowing signatures: James 'v. Harrison, Beatrice E. Watts, Calvin C. Beck or Perry Stockton. I are those above authorized: Beatrice E. watts Perr Stockton This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by The Common Council of the City of Seward, Alaska, this 20th day of January, 1964. Clmn. Vincent - I would move the adoption of the Resolution. Seconded bv Clmn. Zentmire. All in favor. I Item 5D - Petition asking City to remedy situation caused by dogs run- ning loose - The Manager read the heading of a petition recently re- ceived by him, dated November 1, 1963 and requesting that the Council take action to remedy the situation caused by dogs running loose in the City, understanding there existed an ordinance for the control of dogs, containing some 68 names which he advised had not been checked to see if they are taxpayers or residents of the City since it does not make any difference in a petition of this sort. The Manager re- viewed the dog control program with one part time employee who is paid $100. per month and a typical month being the last one wherein 26 dogs were impounded and 6 destroyed at owner's request; that the City was doing about the best it can with this difficult problem; that usually people are very unhappy when their dogs are impounded and this petition would provide information to give to the dog owners that other resi- dents do want dogs controlled. Council discussed this problem and it was considered whether heavier fines might bring this problem under control. The Manager thought the Magistrate would probably want Council action on this since this can get very difficult, or that also he could suggest an increasing scale for repeat violations, say ~25.00 for second and ;;ilOO.OO for third as under the code she can legally fine up to ~300.00. Clmn. Vincent noted publicity regarding a serious dog problem in a city such as Seattle with complete and immediate solu- tion when the fine vras increas ed to $100. Manager to proc eed with this recommendation to the Magistrate. It now being 9:00 p.m., and advertised time for the public hearing, I~em ,4D - Public Hearing on Agreement and Lease for the operation and devel?pm~nt of the.Seward Small Boat Harbor, between City of Seward and Tne ~eward Marlna, Inc. was declared in session by Acting Mayor t.,. :3(Q "'e-"" a~ _..p~"' .,,," ~ ~, J.._ 'I: _11 ~..~ b'.A-- ..:.. .;.~.;._e .J...:.ng <..i anuary t:v, .;... ';-UL}- .~irkpatrick. The Manager called a~tention to the fact that the con- ~ract under discussion ~-lad been worked Ul) .from the Letter of Intent and since this a lea:3e of real property that the requirements of Ordi- 1ance No. 315 had to be met including a public khearing preceeding Gontra?t approval; tJJat :.;a:i.d public hearing had been duly advertised , the lnstrument had been pO:3ted and this posting advertised with all proper time requirements; that there were only two changes which Sew- ard Ivlarina desires from the copies which were posted and these are (1) inclusion of Item 12 of page 3 of the Letter of Intent which is inferred in the contract but needs to be set forth specifically as in the Letter, and (2) that contract para 4v. which is an addition to the Letter of Intent be cllanged to cover only indebtednesses to the City and all utility bills associated with this lease rather than to cover all indebtednesses of the Company; and that the Council \~as aware of these requests, which he recommended be approved. The Council having no immediate questions or comments, Myr. Kirkpatrick requested the members of the audience to comment or question on this subject. There being no statement of names prior to speaking, no record of names of those speaking will be made in these minutes. Glmn. Vincent noted the deadlines for such items as the dry-dock and asked what would happen if the Company does not abide by the sched- ule set forth. Manager advised that the cancellation provisions would be applicable in any such instance and also that it was impor- tant to invoke any such penalty requirements if such did occur, so that the City would not lose its rights by failure to protest. The Mayor's requests for comment or question creating no response, the Manager advised that some questions which had been asked of him by some of the people present were: Will the Council cancel if the Company does not comply with the lease? And his answer that the Council surely must or they vlaive their right to cancel at any other time. Another question, What happens if the Company is evicted? And his reply that the City is then back in the Harbor administration business and in possession of any improvements made. Question, If the new Harbor to the North is built by Federal, State and City funds, does the 'Company take it over also? And his answer that they would do so, but not the management of the Corps developed recreational area planned adjacent to the planned new harbor. Question, What about the annual bill for moorage being received by boat owners? And his answer that this is not the City's business; that last year the City worked with a minimum rental period of six months to be sure those most concerned had the oppor~unity to rent before offering moorage for shorter periods of time, and that we had not had enough:space to accommodate all those who wanted moorage for six months, so that very likely if the City were still administering the Harbor it woUd have had to go to a similar arrangement; that he had telephoned Mr. Jackson this evening in this regard and Mr. Jackson had assured him that the rates quoted were those approved by the City and used the past several years, and that it would not be necessary to pay it all at once in advance, but, of course, do get the two free months for an annual payment in advance, as provided for by the City's resolution. Question from the audience, if there was any fact at all in the rumors around town that the rates would now be changed, or if the City still controlled the moorage fees and the answer that the City definitely did still control these fees - that the Company could petition the Council for an increase which the Council after due consideration, might approve or reject. The Harbormaster asked for his information and to be able to correctly reply to those who felt that their taxes had built the harbor and that they should therefor not have to pay anything more, how the City justi- fied moorage fees, and asked if he might have something in writing on this. The Manager advised that the City's lease of the Harbor from the State of Alaska requires that moorage fees be charged, and the State law under which the moorage facilities are built by the State and replaced by the State require that moorage fees be charged; that the Federal Government still does the maintenance dredging of the Har- bor providing moorage fees are charged; and will consider new harbor facilities such as presently being considered here only if fees being charged - tat conditions a~e no~ th~same as before Statehood; it was thought that the copy of tHe\le~&@~posted at the Harbor and a copy of a letter from the Bureau of Customs setting forth the total unconcern of that Agency with this matter, as this has been a claim by some boat owners, that documentation exempted the boat from all local re- quirements. The Manager advised he would provide these documents. It was agreed that some boat owners were not yet convinced of the l\.~ rr. r--"" r c-::: Regular Meeting January 20, 1964 139 I correctness of charging for moorage, and failing all else, that Ie tal action to collect might become necessary; that legal action could be had, contrary to the opinion of some persons, as the Gity had escabl- ished this past summer. The Eanager advised the Harbormaster that Le should not have to argue vlith the Harbor users on these points, that the only way the State would consider replacing the floats which have been replaced recently was upon proof that moorage fees are beinG charged; that such facilities @e built from tax funds but are not maintained by tax funds; that the more salutary approach to a solution would be to make all proper demand for payment and then proceed \'lith legal action to collect. Council revievled and discussed all thb with the Harbormaster, and especially the fact that there had been changes from the days before Statehood. The deadlines for the various development items were reviewed in de- tail and it was clarified that the present restaurant could not be considered to be the restaurant of 4(0)(1), and that in reviewing the plans for same that the Council would not permit the loading opera- tions at the dock to be hampered; that very sketchy plans had been presented to the Council with detailed plans yet to come. It was clarified that a partially built installation at any deadline date would not satisfy the contract terms and would te cause for can- cellation. I There was discussion about the changing of location of the marine fuel float and resulting requirements of the Goast Guard if it were placed on a dock or land. TheManager assured the audience that no detailed plans had been received or decisions made in this regard and that the City was in full accord wim any safety requirements of the Coast Guard, in particular that any oil tanks located on shore would have to be buried. It was asked what kind of fire protection the boat owners were to receive in the harbor area and the Manager advised that this was not known at this time. Mr. Leonard Gilliland and Glmn. Zentmire advised of the Fire Department's study and efforts to secure a fire- fighting boat for the Harbor, and noted that inspection of the harbor facilities at Kodiak indicates we are not alone in such problems. To question as to what was in the lease regarding this, the l\1anager ad- vised that this should not be in the lease as fire fighting is the City's unassignable responsibility as a law of the land. Unaccompanied children in the Harbor, it was agreed, are subject to the administrative rules of the contractor, but their safety not his responsibility. Speed limit inside the Harbor limits to be enforced by the City - that the Harbormaster should get all the information and data on the viola- tor that he can and take it to the Police Department; that any citizen also may make such complaint to the Police if he sees a violation of the law. Glmn. Zentmire advised that he would like to see, in addition to the yearly audit by certified public accountant, some wording in the lease which would give the City more control to know that the bookkeeping by Seward Marina, Inc. was correct and a manner of bookkeeping approved by their auditor, and the other members agreed this would be desirable. Dr. E. 'We Gentles was asked if there was objection or suggestion on this point and he advised no objection. Dr. Gentles was present throu- ghout the hearing. I Actg. Myr. Kirkpatrick asked if there was any further comment or ques- tion and there was none. Clmn. Lantz - I waid move that the public heariI:l!: on the Lease between the City and Seward Marinal .Inc. be closed. Seconded by Glmn. Zentmire. All in favor. Actg. Myr. Kirkpatrick presented to Assemblyman Vincent the Borough Assemblymen nameplates which the Council was presenting as a gift from the Council. Item 5E -City Manager's report - (1) The Chamber of Commerce has been trying to get this observation car moved onto the Third and Jefferson site which has been ready to receive it for some months, and not been able to get it done; that it most certainly must be done before the pa~ing ~ork st~rts, and asked if the Council had any objection to his uSlng Glty equlpment operated by City personnel only to accomplish ~his ~n, cooperation with other volunteer workers. He described the way In whlcn he would plan to do this and the Council advised noobjection. 140 1egu~ar ~:ee~in$ ~anu2ry 20, 1964 ~ , 'J 1, 4 - - j- , ~eDruary ~, ~~o dS1u~ar ~eetlng 1\.' CI (2) Fire Department has ~hasing a fire truck in if he might put this on ~nd this was ~reed. (3) At request of Officer and crew the Manager had written again to the Commander of the 17th Coast Guard District asking that a C.G. vessel be stationed here and giving the many reasons why it was felt this would a good move; that he had sent copies to the Commander in ",vashington and our Congressmen; reply received that this could not oe accomplished at this time but the information gratefully received for the time another vessel may be stationed in Alaska. wri tten asking that t1l8 Counc:~l consider pur- ccoperatiGn with the Department, and asked the next agenda for irlJestigation and report r- ,-. L e- (4) That the Council had received copies of January 15, 1964 letter from ~1r. Tex Noey with regard to minimum rate charged for electricity; that if the Council had no objection he would reply in most courteous manner explaining that the rates had to remain at this level to meet our i'inancial committments. No objection. (5) Advised of a letter from Alaska Barite asking for more information which he had sent and saying that they hoped to be shipping the mill to Seward about the middle of Harch; that Chugach Electric Association is working out a recommendation on the off-peak industrial rate the Council is expecting to receive data 1'01' for Alaska Barite and other off-peak industrial users. (b) That the Chamber of Commerce had written appreciation to the Electric Department line crew for the street lighting and lighted tree on the mountain-side at Christmas time, and would place a copy of this letter in the personnel file of each individual and send a copy to the IBE'w Union. (7) Halibut Producers had finished pouring another section of the footing which continues the plan for the extention of the wall on around the building; that the present remodelling needed to go be- yond this wall tying in point, so they furnished the labor and steel etc. and the City furnished the gravel to establish these extentions; that they have poured the floor in the hall am part of the one cooler; that this is all tying in exactly with the plan the City had for the rejuvination of the building; suggested that the Council might inspect this project; that it is being very well done. To Clmn. Vincent's question, that this is the City's con~ittment ~ last fall. (8) The sledding areas have been designated and are operating as named by the Chief of Police when the sledding is good. (9) The Street Improvements program has had HHFA approval and the Hospital Elevator tentative approval from U.S_ Health Department. (10) Alaska Legislative Comittee wants information for legislation on this new interpretation of City's torte liability and he would send this information from our experience records. (11) Going to Anchorage tomorrow for two days of conferences as discussed with the Council previously. Clmn. Lantz requested report from Borough Assemblyman Vincent and the Manager was excused at this time. Clmn. Vincent reported on the meeting of the previous Saturday with written report to be attached hereto when prepared. Clmn. Zentmire - I move for adjournment. Actg. Myr. Kirkpatrick declared the meeting adjourned at 10:05 p.m. . Approved: Attest -;,! '- H .n.-J-- ~ r -/ / } L (5~:tb: a. ~6,j ~r:i ~c~ ZL/~<" - Perry R. Stockton B'eatrice . Watts, City Clerk-Trease - - - - - - - - - - - - - - - - - - - - Regular ~eeting February 3, 1964 The Mayor not being present, the City C~k called the regular meet- ing of February 3, 1964 to order and requested motion for Acting Mayor. Clron. Zentmire - I will move that Clmn. Kirkpatrick be Acting Mayor. Seconded bv Clmn. Shaw. No objection. Acting Mayor Kirkpatrick calle d the meeting to order. Roll was called and those,present ~ere Actg. Myr. Kirkpatrick, Councilmen William Shaw, Del lentfilre and Elll Lantz. Mayor Stockton and Glfin. Bedford and I I I Regular I(eeting ?ebruary ~, :~04 _:.'.41 and Nilliam Vincent were absent. City Ivla'la6er was present. Item 2 - Hinutes - rJIyr. Kirkpatrick inquired if the members had had opportunity to read those presented and they had. Clmn. lentmire - I, would move that thE; minutes of the special meeting of J;lecember 19, 1~)b3 from page 123 to the regular meeting of January 20. 1904, page 135 be approved as read. Seconded bv Clmn. Shaw. All in favor. Item 3A - Mrs. Alberta L. Ward, regarding old Hospital Building - r~he Hanager advised that Hrs. Ward hai inquired of him if this City ovmed building might be for sale, and this the reason she wished to speak to the Council - to learn if it was interested in putting the building up for sale under the conditions for sale of real property owned by the City; and advising further that the present lease to the Air Force is subject to 30 day notice cancellation and is without reimbursement to the ,City. Ivlrs. liard then iescribed the use for the building she had planned, that is for a rooming house, and that she was desirous of an early purchase and to know the costs which would be assessed against the property for taxes, etc. It was explained that this property had never been assessed and other costs to be secured from the City Manager. The Manager advised that this property was zoned for single family resi- dential and therefore a variance would be needed for Mrs. Ward's pur- poses, but no purpose in taking this to the Planning C:; Zoning Commission if Council not willing to sell. Council discussed this and clarified that the Air Force lease called only for rnaintenance, no repair of the condition which existed v;hen their property moved in. Council noted that the property is deteriorating and appeared to be in the best inter- est of the City to get it into private ownership; that the Manager should bring a report on this offer to the Council and Mrs. 'ward should proceed through P&Z for a variance if she wished to continue; that the property if sold would be sold through advertised bids. Item 4A - Discussion by City Attorney of the claim of Inlet Mechanical under the 1962N"ater Program postponed till the next Council meeting when the City Attorney present to present same. His presence at Council meeting being coordinated with court appearance in the Burke sales tax suit for economy purposes. Item 4B - Proposed Resolution No. 361 approving agreement and lease for the operation and development of Seward Small Boat Harbor between City and The Seward Marina, Inc. - The IvIanager advised that this lease was ready for approval except to have the words, lIand use a bookkeeping sys- tem approved by said Certified Public Accountantll added to Section 4q. as .reques ted by Clmn. Zentmire at the hearing las t meetirg; and to which at that meeting Dr. Gentles advised no objection. Proposed Resolution No. 361 was then read as follows: RESOLUTION NO. 361 NHEREAS, the CITY OF SEWARD proposes to enter into an AGREEMENT AND LEASE FOR THE OPERATION AND DEVELOPNE::JT OF THE SEWARD SMALL BOAT HARBOR with SEWARD MARINA, INC. within the premises and under the con- ditions as described and set forth in said AGREEMENT AND LEASE, which is attached hereto and made a part hereof the same as if set forth herein; and WHEREAS, a public hearing upon such proposed AGREEMENT MJD LEASE was ~eld on Monday, January 20, 1964, after notice having been posted, all In accordance with Ordinance No. 315, and there were no valid objections made at said public hearing to the entering into said AGREEMENT AND LEASE as set forth herein; and WHEREAS, the City of Seward desires to enter into said AGREEI'IENT AND LEASE; NOW, THEREFORE, BE IT RESOLVED, that the City lVIanager and City Clerk of the City of Seward are hereby authorized and directed to execute and deliver said AGRE~~ENT AND LEASE. Publication of this Resolution shall be by posting a certified copy on the bulletin board at City Hall and on the bulletin board at the U. S. Post Office in the City of Seward, Alaska, with a notice of the places of posting and a brief statement of the purpose of the ~esolution to b~ published in one or more newspapers of the City, all In accordance wlth GUinance No. 315. Passed and approved by the COD@on Council of the City of Seward Alaska, this Jrd day of February, 1964. ' 142 itegUJ_o.r I(eetine; ?ebruary ') =-964 ~ , C=mn. Zentmire - I would move for the adoption of Resolution No. '; Cl. Seconded by Clmn. Sha'.'l. An in favor. "- l\'", IZ ~. l: e-: Item 4C - Third and final reading of Ordinance No. 329, providing for Council representation on Borough Assembly - This Ordinance was read by Number and Title only as follo,"s: (text in full for record) ORDINANCE NO. 329 AN ORDINANCE AMENDING SECTION 1.102 (APPOINTMENT OF OFFICERS) OF THE SKwARD GENERAL CODE OF ORDINANCES, BY ADDING THERETO A SEPARATE SUBSE- CTION 1.102.1 TO PROVIDE FOR COUNCIL REPRESENTATION ON THE BOROUGH ASSEMBLY. The City of Seward, Alaska, ordains: That Section 1.102 (Appointment of Officers) of the Seward Gen- eral Code of Ordinances be amended by adding the following subsection: Section 1.102.1 Council representation on Borough Assembly, election, term. (A) The one (1) representative of the City of 3eward on the Borough Assembly shall be elected from among the members of the Council by a majority vote of the Council. The term of such person elected shall be for one (1) year, or until the Council organization meeting following the next succeeding General Municipal Election, whichever shall first occur, at which time the Council shall again elect by a majority vote of the Council one (1) member to serve on the Borough Assembly for a one (1) year term. (B) A first alternate, a second alter~e, and a third alter- nate to the City representative on the Borough Assembly shall be elected by the Council from among its members for the same concurrent term as the elected City representative on the Borough Assembly. The first alternate may serve in case of the temporary absence of the elected representative; the second alternate may serve in the case of the temporary absence of the elected representative, if the first alter- nate is not available or capable of serving; and the third alternate may serve in case of the temporary absence of the elected representative, in the event that the first and second alternates are not available or capable of serving. I I I I (C) In the event of a vacancy of the office of the City re- presentative of the Borough Assembly, the Council shall elect from its membership within fifteen (15) days a suc- cessor who shall serve the remainder of the one-year term of the City representative whose office became vacant. (D) All members of the City Council shall be qualified for either the office of City representative or an alternate thereto; provided, however, that with the consent of a majority of the Council for good cause shown by hardship, any member of the Council may be excused from so serving. (E) The Council representative elected to serve on the Borough Assembly may resign from his Borough Assembly office and duties only for good cause shown by hardship, and upon prior official approval by a majority of the Council, provided that any such resignation from the Borough Assembly shall not be construed as a resignation from the Council. . I Publication of this ordinance shall be made by posting a copy hereof on the City Hall Bulletin Board for a period of ten (10) days following its passage and approval. First reading: Second reading: 6 13 January January 1964 1964 Passed and approved by the City Council of the City of Sew- ard, Alaska, on the 20th day of January, 1964. Clmn. Shaw - I would move that this be the third and final reading of Ordinance No. 329 and that it now be passed and approved. 3econ- ded__bv Glmn. Zentmire. All in favor. Regular lcleeting FebruarY:l :3, 19~,+ 143 Item 4D - Approve amendatory g,irant a:::;reement, Pubiic ',vorks Buil iin,;. Resolution No. 3~2 - The hanager advised that this resolution wa3 re- (luir~d by liEFA ~ue. to increase in ~?n~truction all;ocation ror ~~1:; Publlc vlorks BUlldE1T from tl1e convlne:;ency fund (.;)ee Res. 1JO. ->)J) so that the Grant Ofter now matches the City's por~ion. Resolution No. 362 read as follows: I Resolution No. 302: WHEREAS the City of Seward, Alaska, has heretofore approved and executed'a Grant Agreement in the form of an Offer dated Julyh5, 1963 and an Acceptance dated July 15, 1963, with the United States of ~erica, acting by and through the Dire~t?r for Northwest Op~ra- tions for Federal assistance under the Puollc works Acceleratlon Act, Public Law 87-658, in the form of a Grant in connection with the Project, referred to in said Agreement; and /lliEREAS, the United States of funerica, acting by and through the Housing and Home Finance Administrator, has tendered an Amendatory Grant Agreement incorporating certain modifications in the 0rant Agree- ment, including increase in the amount of the estimated proJect cost and the eligible project cost; and ~~1EREAS, said funendatory Grant Agreement has been duly read in open meeting, fully considered in accordance with all pertinent rules of procedure and legal requirements, and made a part of the records of the City of Seward, Alaska; and "WHEREAS, it is deemed advisable and in the public interest that said Amendatory Grant Agreement be approved and its execution auth- orized; NOW, THEREFORE, be it resolved by The Common Council of the City of Seward, Alaska, that said Amendatory Grant Agreement be and the same hereby Lis approved without reservation or qualification. I BE IT FURTHER RESOLVED THAT Perry R. Stockton, the Mayor of the City of Seward, Alaska, be and he is hereby authorized to execute said Amendatory Grant Agreement, and Beatrice E. Watts, the Clerk- Treasurer of said City, be and he is hereby authorized to attest the execution of said Amendatory Grant Agreement. Approved and adopted this 3rd day of February, 1964. Clmn. Shaw - I would move the adoption of Resolution No. 362. Secon= ded by Clmn.Zentmire. All in favor. Item 4E - Discuss ordering materials for the City's portion of paving program - The Manager advised that he would be;very brief, but that it was desirable to start the machinery for the purchase of the mater- ials for this as we would want to start the underground work just as soon as the weather warmed up. He read the material items and quan- tities as drawn up by Tryck, Nyman & Associates, advising the amounts of each which the City knew it had on hand, advising that this list- ing of on hand material not yet complete; that he would like authority to prepare a list for the Council's approval for advertising for bids, and this authority was granted. It was noted that we would be replac- ing one block of wooden mer pipe on Second between Washington and Adams. I Item 5A - Authorize increase in General Government & A~~inistrative budget of $450. for increased insurance for Volunteer Firemen - The Manager advised that last year just after budget prepared, the Firemen brought the details of a new covera~~hw4ich they wanted to the Council which coverages they had worked ou~,t~kCity's insurance agent, and compared as follows: Accidental Death benefits increased from ~5,000 to $10,000; $40. weekly accident benefit (for 104 weeks) and $40. non- dis~bility injury increased to Disability (payable after 52 weeks) of ~150weekly for life for fire caused sickness $50. weekly for 26 weeks; ~2500 medical and surgical expense increased to $5,000 medical exp~nse for accident and for sickness each, cost increased from $406.4 to $1,301.75 annually; that the Fire Department has agreed they will pay one-half of the increased premium or some $447. from their own fur:ds for ~hi~ year or:ly; that his recommendation was that the City do thlS as thls lS certalnly the cheapest fire department possible and in buying this insurance the men would be receiving the protection the' need. . Clmn. Zentmire advised that apart from his Fire Department he strongly favored this increased insurance which met the 144 Regular ~eeting February 3, 1964 job death benefits such as prcvided in his own work of ;~10,000., and thought the Fire Department deserved this coverage. This was agreed and Olmn. Lantz - I would move t~at we authorize an increase in general Government and Administrative budget of ~450. for this, insurance for the Fire DeQartment. Seconded by Glmn. Shaw. All in favor. Item 5B - Confirm March 2, 1964 as date for Board of Equalization to sit for Second Supplemental 1962-63 tax roll and establish delin- quency date for real property portion, Resolution No. 363 - The Man- ager advised that the Second Supplemental on the 62-63 tax roll was completed and contained a few items of personal property and the large item of leasehold interest on the San Juan Dock property assessed to Seward Fish & Cold Storage Co., Inc.; that the assessment notices had been mailed out and the required 30 days notice would be satis- fied by the date of March 2, 1964, which had been included in the assessment notice; that the delinquency date on any supplemental tax roll is the delinquency date of the original roll by ordinance, but also that the above mentioned leasehold tax could not be paid as it was necessary for the Assessor to compute it and this had just re- cently been completed, being a detailed matter of measurements and calculations, and for this reason was requesting the Council to con- sider Resolution No. 363 setting a special delinquency date for that one assessment only. Resolution No. 363 was then readas follows: RESOLUTION NO. 363A (Amending Resolution No. 317) BE IT RESOLVED that the real property tax on leasehold interest owned by Seward Fish & Cold Storage Co., Inc. in connection with its lease of the San Juan Dock facility from the City of Seward, and for which the first and original assessment computations have been made by the City Assessor subsequent to the preparation of the Original and First Supplemental Tax Rolls for 1962-63 and which is therefore included in the Second Supplemental Tax Roll for 1962-63, be exemp- ted from the established delinquency date for said Tax Roll, and that for this one Tax Roll only, the tax shall be considered to be paid timely if the entire tax is paid on or before the 20th day of April, 1964. If the entire tax is not paid on or before the 20th day of April, 1964, 10/~ penalty plus 8% per annum interest until paid shall be charged. The above exemption is provided for for the reason that the com- putation of said tax is the responsibility of the City, and though the taxpayer was advised of the existence of taxable leasehold in- terest, due to time consuming technical requirements to correc~ly establish the taxable value, taxpayer was not provided a tax bill at the time all other real property tax bills were provided. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward this 3rd day of February, 1964. Clmn. Zentmire - I would move for the confirmation of March 2.1964 for the Board of Equalization for the Second Supplemental Tax Roll of 1962-63 and the adoption of Resolution No. 303. Seconded by Clmn. Shaw. All in 1'avor. 1\.~ iJ: r- l, C': -I l I Item 5C - Establish date for Council to sit as Board of Equaliza- tion for 1963 - 64 tax roll. 'fhe Manager ad vis ed that apart from Item 5B, the 1963-64 tax roll was being prepared and the date for the Board of Equalization for that roll needed to be set. that the Code requires the roll to be ready and assessment notices mailed '-I by March 15, 1964. thirty days to elapse before Equalization, so j' that he was recommending the Board commence sitting on April 21, 1964, a Tuesday; that the deadline for filing petitions to be heard by the Board would be recommended for 5:00 p.m., April 17, 1964, which meets the thirty day requirement. Clmn. Lantz - I would so move. Seconded by Clmn. Zentmire. All in favor. Item 5D - Appoint J members to Planning & Zoning Commission for 2/15/64 - 2/15/67 term - This item postponed until next meeting when Mayor would be present as it is his privilege and duty to appoint and the Council to approve if it desires; the Manager ex- plained that it was important to continue this Commission at full stragth so it can act, there being several items coming before it, and which he briefly described to the Council. Item 5E - Consider refunding of certain bond issues also postponed until a larger Council could be present. LISTED BELOW IS Ti-::E APPROXIMATE MONTHLY KWH CONSt."MPTION OE' ELECTRIC APPLIANCES I:t~ THE SE~vARD AREA: KWH 20 1 1/2 30 10 150 100 70 10 20 80 40 80 rauch more in need of Blanket Clock Dryer Iron Lighting Oil Furnace (Air) Oil Furnace (Hot Water) Coffee Percolater Radio Range Refrigerator Deep Freeze (These items use elec~, icity when defrosting. ) Television Tons'ce::: V;~~uum Clc:;.ner ltJZ:.Gh(;r lhtter FwrlP ~'Ja.tnr !-Ica-ter 35 5 ,; ~ :1.0 10 ,-;,:5 Euch f~jilyls habits are differ- ent I c::nd y,:Jur cor:sulnption "'ill vary from yo~r n~ighbors. To figure ":110 c;:~.:::~: of each of the items ;iOioVC, j US'~ mu}, >:iply the KiTr:: CO:lSt:ILp.i..;.ic...J, tirG~:;;s your e:;"c-::~t?::\C J-:-,~~,_.:~ Ij-;:;r J:-J'Td as listod en '~'hc \Y::~.L2....." f.;:'(:;-.1 0:;: -::be sheet. THE CITY OF SEWARD, ALAS1<A Ordinance No. 324 (Summarized) Passed by City Council July 15, 1963 Section 10.304 RATES SCHED. A DOMESTIC 6.00 for first 30 KWH or less per month .09 per KWH for next..70 Kt'lH .04 per ~1.B for next 20Q ~(H .03 per ~~ for allover 300 KWH SCHED. AA DOMESTIC AIJ~ ~LECTRIC 12.00 for first 100 KW~ or less per month .03 per KWH for all over 100 KWH SCHED. B COMMERCIAL 12.00 for first 40 1\'Wf1 or less per month .08 per rom fer ne~~t 360 I-:t\1H .05 per :K\'V"H for ne:.:t 500 KWH .03 per ~rVrl for all eve:: 900 KIrv"H SC'tIED. C POWER AND C-OV'T ~~I~1)1U~l CH:1~~f',~0.CiO p'::.' mo!':.th .05 per Kli~1~ ';I' t,o 10 I OeD KWH .04 F,er K~'JH r-,;~xt 1.0, c:)o ~:t'l:>i .03 pc:.: KvJH fO~7 <1:1 (';X:::C::;::; of 20 I co:) I~"E ~::ZFt~lIC~E ou::;s:~n~ C:('T'? r!lM,~~C: t~o nIl b:: l:"'::_!1IJs ro:t: ::::::::'''':;''("1(' C;;ltsidG ~_hc ccrpor:::.te li.rni t:1 ,.,:7 'the Ci:l:Y' t:~""l-?:.'e ~hilll La ;-.,C.c.c>:d t;.:~ GU.!'CC1J.r.-gG a-:l amount OCS11a1 "to 10~{ cf t,Qt.:r-.l (:~n(.;'J.r:.t. bil:'ed.. t:\~,t.ul r..r~10unJc ~ illed sl'"l;"J.:l be cOl"npt:~t,e(l ~t: :LZi.~c.eoJ se-: forth :i:: above. scl1edules except that. tb.e ioI.I.Gltling ir;.i.'::"~_a!. rates o:-:t'~~~l be substituted for those sho\-ln ir. ;~;:~pli(;.:tble sche,Ji.lle: ~D!JLE A DCM,'<;S'i:'IC 8.00 for the first 30 K~E or lass per mth. I 5":~~~!EDrJLE A~ DC~~i~~TIC or less par month. Er.lE(;':.'~C 14.00 for the firot 100 KWH ,,~ ~ n.;.J'..J pC~~::j~:.~'~Jf: n _ C~]Y~-:~vJg:-~Ii~IJ J.~,~~. (:0 to.:.:- ::r.=.9 :i.rst 4':i r}'7~.: (/P:: ..:.~.~:; r",: :,',:).,'.:[1. The AvSelllblj ""3.::; call(;;j to ox'oer at I.PiVl. bi .Pr0S. Jvlck Lcllld:J.ll." ,'-.. 'j.he x'o.Ll call nOI,ea "he abclence or' the Abd;mbl.jll,,-,n r'rod. SeloovJ.,c('!'I'(" ,,". The luinut.,;s of th~ previous llll:ctintb V'-.tl:; i3-..l;provea a.fter .3. ;:;lisht ,-i'<~ CfU.lIJ,>;e in wording. ,,~~\'t A suspensIon or' the rules was asked for so that Item 10 on t~e ~Genda eoula be taken outv of context ~na discus~ed, the reJson bein~ that dInes the chiiimber 'NaB .t'il.Lea .fi:i:iRIii to overflowlng tlldt thL" W;;.lS the red-son,. Item Iv, covered penoine; leuLJlatlon in June'<.u. Our 1",wJ;,uk21", in J.unl:.;;J.u SCdIlea to tie d.VVctl'e trL.it 111 s~.m", "4.jS the,y "re l't;Sl.oE.::ible ,t;or the cn:;atioL of the bOl'oughsl'iithout provicnng theih ...Lth tuG !HH;<;;6...>aI',y t()()ls(funus) to beco,..e funct.Lon",l. Sever""l :prol.0'3cils cue ill tile leGiB13.tive mill Gh<i.t llU-Y or Jd,y not cure th~ ~rob1elll. One Pl'O}Jos,ll regu:.;sts an outright @,r<J-llt to the Borour:;hs formea under th<;; :l.;;.ndutol.'.! :.lct -that aLe eXpel'lenceJ.Ilg, ooiLlar }).['o'o1,,;;ls. AIlUGh6r ., l'oposa1 .',..8 ,.lade in tne fOLH of a lo",n, uuforturl:'~t<;1J both 'ploj-,o",a1.s .ire not realLjL;lc in the !J.li,(JuntiJ 0." er",a to cOlhl,lL;te d thoroutoh tax asoesSliient pl'ogr'am. ... BOL'ou,oh A",,,,e,!ibl,y """",tine, Ivw.r. 'i, 1';;1<-4. ~u~erous citizeno in the auaienc~ Were Slven 0 yortuuit.j to vuice their olJlnlons, ",11 seS",GO to inalcate th~t the Boroushs were not their choi(~s in the becirlIurrg, hence it shoulu be c. function of the sta,te to proviue the necec;'iar,y ITl<iChin<:ry to C'let th.s,;l oi""ratlng. 'fhe borou;::,h ehairmiis Vv,L instructed to ori",in",te ii let LeI' to be sent to the Le;~isl",ture iEforming the!:, the,t a loan io ulltem.lble, th",t the proliosed. outri::;ht t;I'2\llt not reaIlstic in an,ount. I ,'li,;ht (1(1\1 here thC\t there wer-e a few ir: the "udience who felt th,-\t ttl~ C(':>l:>~L:lblJ 1OU1C',e;.aiiXjl N,,::; i::)uil1,J of lhC;(t;;n<Ai'j ln6 Lile ilhc::nBI ty of the t:.n. ..1.. t:>.,,,,iilb 1,1.'ob10Hl, in GO ;;IClLV worU:3 thcJ .,UI.'(j s'ijin,.~ bet on v;lth t;h", ,Jobs. SocIdl BGGUl'it,y PLlJ14entd.. Stu E0so1ution C:ULi~Cl. Bonos ana Lnsur'(-.tllce.. ~hil:l is C\ bUQLeteu item cUW ,,'d.... d, pro'Ted. By 1::.-., ,,!.le ChaiLuail ...",::>1; be bonGed, the actio!: of tht: a_"e1JlDl.j ",Gl'<31J se t the on. aunt of the bona. Kendi PUD Ho. I ~ne PUIi bo.;u'u UcGl.!'\,;cl consent tc contr3Gt foI.' ,1,v"iJ iu 1,IlprOV"'.i(;nt;s at the ROlner Goel: fl.'lL" funul:) ",v,i.llable wi'Lhin their budget, thUi W""S a,eemeu in Orn0l.' "met 11--,(;: re.solutl.on W;"S Cl'provea.. ~ ~ ,. r ,- I. j: ~, " ; :! 1: \ ~l v 11 1. I' i. HI' Ii ,I 1\ 1 il j 11 .' A::>:Jes:Jing; .Hld 'l\lX1.l1G', .'l:hiti subject COVel'e(l ,;,OIe th..,:l t.iO ,'LOUl.~o .in c.isc;us'-:>1.on, vaI'iou::.:; Ciiliount& '.',.:;.L'C~ 'llcnt.lonea L{S 'to the ,A(:tu:,l COCit of th~ proKram ranGing from 25,0J0 to ~,JO,0J0 ~lus. It sedmed to thia Ll.o::;ei:lbl.jwan that dl)prais:.;tl ~lnCl. aSi:J(;.j",:;;ent VUE ( \ "\ r'~ ,~\.. \ ." \. "j'.' (,\, being IWilpeCi tOGelther, I felt and state::u so that there is quite ..A field of difr'ercnce, that I was not pl'ep~s,::d to ",0 HJ.tO detilil "t this time but woula uO SOUlC hO;llework prior to the rwxt .u..c:etin", in th1.-, rCCd.L'u.. l~e chairlildn l)I'Cbt3Yit,;;:U the j)o'-'bibilitj of hirin,.; ,''- :ilr. .&. "ak0lund to uliaertake the ab~e~~ment ,hlparently theJ arc hig;hly recco~enaea ana (lepcn(L:~ble. It IdS IllY eX1JI'cci..eu ft~t;lint;, that tile leubt we tihoulc.i do ...is a bOQY '..."", to bO on r.::cord ,.:;; f""vol'irlG the receipt of several l..rpo;j~tll:l fro,:. outside firms, in iJ. Genbe we Bhoulu dO ",O,ile COlll}F,rison shofJ1Jint,. This thOUGht, IV;';':; l)l",c."o 11. the form 01" Cl ,'lOtion unu C[~J.'l'ied. Sale", Tax.. .'. It .",'" the eXYl'eouea i'cGl1.i16 of the ',:-;,.,embly th.it ",e'ont;r or later the borouGh woulu entel' into u sales tux pro6r~w,doille ;rwmbcrs feeling that i'ji::l'c; it 1IltX'OUt1Cf:;(l ,,,,t this tine tni>lt it wouln L;\il to Cd..:Lry, iSreat COI1CCX'!l ,'1d" ::>hown tow""ru the rl'oblem of coL.ect1.ng; ,it oo;le::> t:jX frail' firllis llke Searo:, ROt;; buck :.-tc. Eetctil &ales thruout the borough is estiili&ted to be close to I'J,5uv,uJU, elTen a two l)el cent tax woulu So a lone'; WciY in solviIl[~ tax ..,scieti::;ing COBtS. Con;,;ent to City of Keniai udle of bonas.. the consent is for tile sale of Bonao alreauJ duthori~eQ, thiti woneJ neeaed to complete the new hiGh Behool.It vHS felt that consent ...cll3 in order '-"-no. the resolution .!:u'->ued. t KENAI PENN BOROUGH MEETING, MAR.7, 1964. L I ,. \)J ~ \, el;'l' ~" bf U,'t if~\~\ called to order An executive session with the Borough school board .as by ~ssembly President Jack Randall at Ten, A.M. The purpose of the meeting was to discuss the assemblys action or reason for settings the school budget at , 17,000 ,an additional sum of 4,101 dollars being placed in a fund earmarked for school purposes only, The feeling of the board was that in a sense we only approved a budget of 17,000 dollars,they expressed the thought that perhaps there was a lack of confidence in the board thas causlng this sort of arrangement. I would state at this time, that even tho this diSCUSSIon coverered approximately three hours that at no time was there a flaring of tempers or~~_rm&mr derogatory remarks made from either side. It seemed quite apparent that the feelings of the assembly members ~_~..}TTw~vTa.. _._z_~..}.~ was equally divided, since no action could be taken at this session the meeting waS adjourned at twlve thirty so that a hurried lunch could be had before the regular meeting at I.P.M in the afternooa. . . . . I .. . I . ~ .", I .' . ::::egu=-.ar cC'.J-~nc ') "'" __" '.J+ 14~j Item 5F - Discuss :"oss:_bility oi~ a 1).31 c:/:chanC8 of equipment wit-,ll Ea.i,3 Brothers - The IJlanager adTi.jed~,Et the City has a hole di.;ger and that there is no other hole di~~2~ in tnis area, that Eads3ro~. need one to use in the buiJc.lin~ of .t,.lleir marine 'way on Lowell Point, that Eads Bros. ha'3 a piec", (,f equ~pm8:1l; the City needs in itsworl: preparing for the paving, <t!11ich is a 3::raper-loauer which will ~ick up 14 s.y. of material compared 'HiLh 0-"1' largest which handles .'t 3.']. He continued that l"le would like Cou:;c:il a~provaJ to enter into a for- mal trade agreement for the:3e pieces 01' equipment ,lith remuneration to be based on the published contrQctcr's rental prices; that Ead3 Bros. would promise to return tIle di~ger in same condition as recei'ife except for normal wear and ~ear and the City likewise except tires to be in same condition; that Eads Bros. was entirely agreeable to working wit,h the City and if the digger were needed on emergency, would release it immediately, though this a seldom used piece of equipment; that Eads Bros. ,tlould need their scraper possibly once or tvvice during the time the City would be using it, but that this posed no problem; that the scraper 1tfould save much time and be of great benefit to the City in getting its grading for the pavin~ done. Council discussed this matter. It was further agreed that there would be one final settlement only and a net billing if feasible bookwise. Clmn. Lantz - I would move that the City Manager be auth- orized to enter into an agreement with Eads Bros. on an exchange basis for the use of this particular equipment involved. Seconded by Clmn. Shaw. All in favor. _.8Jru/:.:.ry Item 5G - Ordinance No. 330, Street Improvement Bonds, for emergency passage - The IVIanager requested this item be added to the agenda and considered for passage, due to emergency conditions of need to secure the funds from the sale of the bonds as soon as possible to meet bills for the street improvements engineering, under emergency provisions; that this was almost a form ordinance providing for the sale of the bonds, setting forth the terms, conditions, etc. and providing for the repayment thereof. Ordinance IJo. 330, AN ORDI- NANCE of the City of Seward, Alaska, providing for the issuance of general obligation bonds of the city in the total principal sum of ~135,000 for the purpose of providing part of the money necessary to improve certain streets and avenues within the city as provided in ordinance No. 327, passed and approved October 21, 1963, and authorized by the qualified electors of the city at a special election held therein on November 19, 1963; creating a Construction Fund and a Bond Redemption Fund; providin~ the date, form, terms and maturi- ties of said bonds, and for unlimited tax levies to pay the princi- pal thereof and interest thereon; confirming the sale of said bonds; and declaring an emergency, Has then read in full as set forth in the true, correct and complete copy thereof, so certified to by the City Clerk and attached hereto to become a part of these minutes. Clmn. Zentmire - I would move for the approval of Ordinance No. 330 with the emergency clause. Seconded by Glmn. Shaw. Clmn. Shaw Yes; Clmn. Zentmire Yes: Clmn. Lantz Yes: Actin~ Mayor Kirkpatrick Yes. Motion passed. The Manager advised that HHFA had said it would make an advance of the portion of grant funds allowed upon passage of this ordinance, and that he was submitting application for such advance. Item 5H - City Manager's Report - (1) Reply to our letter to Ford ~lotor Company encouraging them to locate in Seward, to the effect that the recent licensing to do business of various types in Alaska did not indicate any intention to do so, b~t that he would keep this correspondence current. (2) That the annual report of the Manager which should be prepared directly after the audit is present- ed had been forgotten, but would plan to get it out right awa~; that if no objection, would proceed with publication in Petticoat Gazette as last year with City preparing pages for inclusion in one issue; that the report might be even shorter than last year. (3) Reply from washington Crab Producers, Inc. asking more questions about the lo- cation of dungeness crab beds, distance from 'Seward, kind of water they would have to navigate getting to and from Seward, etc., and that he would collect such of this material as he can and send it out and would appreciate any information anyone might offer for this. (4) Fire Hall contractor is coming along very well. Architect checks regularly and he is well satisfied; HHFA Field Engineer checked last week also, and he is very satisfied. (5) Street Improvements con- tractor will be in town next week to put up his signs, look over the town and Manager advised he would get some pictures etc. at this time for ~ubl~city.and documentation. (6) Public ~orks Building constructlon lS stlll stopped due to weather; (7) Hospital Elevator paper work for bid award approval has been sent from Juneau to San Francisco, we have tentative approval, and waiting for firm approval. 146.' J Regular Yeeting }ebruary 3, 1964 ReguJa r Meeting February 17, 1964 (c;) The Manager read the number and title of each bill and resolution received from Representative Cole and recownended Council support of i,he following: SB208 clarifying the wording of who may be sued' SCRes. No.1 relating to the City's rnarine highway Resolution N~. 357; 3JRes. No. 36 extending offshore waters; HCRes. No.1 for the connect-. j.n,.'; marine highway ;feasibility study; HJRes. No.1 regarding match- ing funds for establishing museums in small towns; ~ HB 251 establishing financial responsibility of persons ownir~ liquor license~ and enabling attachment of licenses; HB No. 247 giving a portion of rev~nue from sale of State public lands to Boroughs and setting up the bas~s for same; SB No. 204 regarding refund on cigarette tax vending machins license; SB No. 198 would like to study and learn the position of the League of Alaskan Cities; SB 193 making kindergarten part of the school system; SB No. 192 appropriating the money for the ferry system asked for by our Resolution Ng. 357; SB No. 212 mandatory reports from doctors and hospitals on iQuries to children due to parental abuse; SB No. 239 prohibiting lewd and lascivious acts toward children; SJR No. 39 asking for more work by the fisheries research; BB No. 213 having to do with allotments for support of special education for re- tarded children; HB No. 256 making kindergartens of public schools eligible for Federal Foundation monies; and the Manager advised all these bills and other documents received would be kept in numerical order for reference by the Councilor any other interested person. Clmn. Zentmire - I would recommend that we give pur support to those the City Mana,ger listed. but I would like to say that we should be very careful in giving ;support to any bills having anything to do with financial interest of any of our citizens which may interfere with their monetar affairs thinkin es eciall of the li uor license and ci arette vend in machine license HB 2 1 and 5B No. 20 as I do not know what is in them specifically and would need to know to support them. It was agreed these two would not be supported. Sec- onded by Clmn. Shaw. All in favor. '. Clmn. Lantz asked for an item on the next agenda for study of the real property tax. Clmn. Shaw - I move we adjourn. meeting adjourned. 9:35 p.m. Attest: 'l2~L 7 wcJ6-1 Beatrice E. Watts City Clerk-Trease Acting Myr. Kirkpatrick declared Approved: ~~ Q $40 Perry R. Stockton IJ!ayor - - - - - - - - - - - - - - - - - - - - - - - - Regular Meeting ~p February 17, 1964 . , Mayor Stockton called the regular meeting of the City Council to order at $:OU p.m., February 17, 1964. Roll was called and those present were Mayor Perry Stockton, Councilmen Bill Lantz, 'William Vincent and Dan Bedford. Clmn. Del Zentmire arrived about $:05 p.m. Clmn. Richard Kirkpatrick and William Shaw were absent. City Manager James Harrison was present. Item 2 - Minutes - Commencing Page 136 of January 20, 1964 meeting and through the February 3, 1964 regular meeting received and read by the Council. Clmn. Vincent - I would move for the a roval of the minutes Pages 136 through 14 inclusive. Seconded bv Clmn. Lantz. All in f favor. Item 3A - Tommy Gillespie, re continuing Grade School Fence - Myr. Stockton noted that Tommy Gillespie and Richard Merrill, intermediate grade students of the Seward Schools were present with Mrs. Gillespie as P.T.A. representative and Mr. Neagle, teacher, to present a talk prepared by the middle grades for presentation to the P.T.A. and now to the Council, and asked Mr. Neagle to explain about this. Mr. Neagle advised this project had come about to the attention of the School at the tEe of emphasizing student responsibility and the governmental process through election of class officers and project assignment; tha~" one of the projects his class had been assigned in this connection was . ' the improvement of the School, and out of which this talk had develope~', been presented to the P.T.A. and now to the Council with hope of seeing the program put into effect. Mr. Gillespie then read the recommendations while Mr. Merrill pointed out the items under discussion on a large diagram of the elementary school grounds. Briefly their suggestions were to continue the fenc- ing on around the grounds; move the teachers' parking lot to the front "'''J r.r. r-- l. r:;:, ., l .} , '. . ..1 " ORDINANCE NO. 330 .. AN ORDINANCE of the City of Seward, Alaska, providing for the issuance of general obligation bonds of the city in the total principal sum of $135,000 for the purpose of providing part of the money necessary to improve certain streets and avenues within the city as provided in Ordinance No. 327, passed and approved october 21, 1963, and authorized by the qualified electors of the city at a special election held therein on November 19, 1963; creating a Construction Fund and a Bond Redemption Fund; providing the date, form, terms and maturities of said bonds, and for unlimited tax levies to pay the principal thereof and interest thereon; confirming the sale of said bonds; and declaring an emergency. ~/r7~ ~~~I Ip./~~ _ ~'7UJ (~~ 'J/J/IJ~ ~. ~~, Ct/ WHEREAS, at a special election held in the City of Seward, Alaska (hereinafter called the "City"), on November 19, 1963, the proportion of the qualified electors of the City required by law for the adoption thereof voted in favor of a proposition authorizing the r- ... issuance of unlimited tax levy general obligation bonds in the amount of not to exceed $135,000 for the purpose of providing funds with an approximately like amount of a United States Government grant to make certain capital improvements to streets and avenues within the City as more particularly provided in Ordinance No. 327 of the City, passed and approved October 21, 1963; and WHEREAS, it is now found necessary and to the best interest of the City and its inhabitants that it sell and issue all of said bonds so authorized in order to provide the money necessary for such purposes and to match said United States Government grant; and WHEREAS, the City Council by its Resolution No. 352, passed and approved December 19, 1963, agreed to sell such bonds to Marshall and Meyer, Inc. of seattle, washington, at par plus accrued interest and under the terms and conditions thereof as hereinafter set forth; .. ; NOW, THEREFORE, THE CITY OF SEWARD ORDAINS: . ~');'. ~'!'-':;.:.f\::':;,1l:r.f.l~'; .L5>::.:I.! .ut'. ,.i:I:~.,~,',l..):}('~ :tc \::j.i:~l ~:,~f'~ ;}, :T~)r"t:\!..~~::~_)t.' ~..;,'. . ., .":~ . ~, . 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',:';:;' ~\n}~O G:;::..,\~'J'J '::'/ 1:< . ,I'" Y'TT f', iLl;",. .J ,_...).. II: ;:jJii,". "~:;iH~r: '. ,~ '.",\'~)V Section 1. That there shall now be issued !J; ~ 1 t;&~ aft:;,rU-J &: f7 ~2!1,t~ the $135,000 pa ~ value of unlimited tax levy general obligation bonds of the City au- thorized by the qualified electors thereof at a special election held therein on November 19, 1963, for the purpose of providing part of the money required to make certain capital improvements to streets and < avenues throughout the City as more specifically provided in Ordinance No. 327, passed and approved october 21, 1963. said bonds (hereinafter called the "Bonds") shall be dated January 1, 1964, shall be in the denomination of $1,000 each, shall bear interest at the rate of 4 1/4% per annum payable on the first day of July, 1964 and semiannually on the first days of January and July of each year thereafter as evidenced by coupons to be attached thereto, and shall be numbered and mature on January 1 in the following amounts and years: Bond Nos. Year Amount Bond Nos. Year Amount 1-5 1966 $5,000 59-65 1976 $ 7,000 6-10 1967 5,000 66-73 1977 8,000 11-15 1968 5,000 74-81 1978 8,000 16-20 1969 5,000 82-89 1979 8,000 21-26 1970 6,000 90-98 1980 9,000 27-32 1971 6,000 99-107 1981 9,000 33-38 1972 6,000 108-116 1982 9,000 39-44 1973 6,000 117-125 1983 9,000 45-51 1974 7,000 126-135 1984 10,000 52-58 1975 7,000 Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America at the branch of the First National Bank of Anchorage in seward, Alaska. Section 2. The city hereby reserves the right to redeem any or all of the Bonds at par in inverse numerical order on any in- terest payment date on and after ten years from date of issue. Notice of any such intended redemption shall be given by one publication .. thereof in a newspaper or financial journal of general circulation in the City of Seattle, Washington, not more than forty nor less than 2. ~.cq <inf; "t;: l.L :;: :Jti.:: .' "". , l<:n r ,.[ i5!;-0 ')':f".r:..r /1';:. :1:' :~, ~. ''':)J-: y:Jj~::') '.)!!:J .-{ " ~ }.I ~.. ,i'. ,- ~ .-, \' '" ~, . " -, <,'j:t:,,'.} r:~.i::~}ri ; ',,::;.r. ,:;:')~.,J(. . r .... ". ,', 'J 'J: (' , ~: ~ ! ':L';'. '.Y, :,'.(,;_((j ':...dij ,.. ., .:.C,q :):r.:": > . :~ '.:; , .l; . ;1.. '!:. ,.:,:~(:!:' .'" .d:t ! ~):' \ ':L (.:' !r:'. , T':;; .':' J.:.. 'Ii '1J:.; .. ':1:,.,. . .~:~~.; Up. .:. '1. j' ~' ; :.1. \~:';' _ ~!r:.:'.~', ..'...' 'r'" ".1.'. "}Y'l \:y.' . ;.1:'! 1 ~ ..' .~.'::f{t.i ~,' ~. ' ~ ,,":.; ." "'j ':', .' "" ,J ~;\'., ,I:',,' '.... ::"',~ .' ':. r; :"':.!,:I ,j ~) ~_I ..... !: j. r ;::,[~ ::.. . ... ~, '. ,'I'"' r.f fi"! ::':;'J.' 'f: '.r . '1.~ ,~:;;:: .L ,::'.1. , . )S :'~ ')(1 .j f.; i: : .. j _ f1 ~ <I ':(] "' '.'~U" , \::r. ,:~;.~ . .:.;. ','" ' " ..j ,.... ~. , ",rf , <.i'.r.j:jn.L ".1 .;. ,":" '. ::, ...,'. "" . "j :"'~' ;" : ! ~ , 'i :.J "!r~!:,;JJr . r iJ' Y." ..~ rr " ."j"" '~f:~>\~ :f~r..' . i: \./\.. 1: .'. ;~:. ~J d." n. l'..,~(..;.,'::, .~ !,.1;,:f J.IJ,~~;., ~ ;;:[ :::,~) \~ .,~:, ~;..~~::~,'..\, "',~_....a-.~_~:'~.~~:. . _.... ., ~:..!1.'.~;._ ".::':.'..]j~~ ,.J2J,: " 'J\ ri'" -;' ~~, ~~ '\' "./ ,!:r-;...: ('; , ,:."'j'" . (~l? Ii:] ii, {'!t} " r. (' ~ "j' .-\ ' '. , ~( ..1. ,.c. .: -. ~)', ; '.! oj. .1.'. -" '..' ~>. :,:,,', ,:, 'l:, ~ :. ,; ~ ,i, Z."- :".; ~ ~"' '...: r-'; . , .'" rf;' . I 11::.~ "-;:".:;.! f.G .f-:) ~: ',f' " .1[" "-'. ~ I " .: ':1. ;'1"'(; ,':'''' :i.~\';L; . r:. ;~' ;'., 1.~ .J. " ',.;, , ~ , '~ ' .~; ': ,.' i. 4; ,;;' ~ ,,:.;-:;. '.~) '.!., ];, /.' :'. .1 ;T' .. ._..~_.."." '. ~f' . ~ .1 'f i~~, ' , ; ':1 ",..1. 'J" r::' I': _.':' y~..,:)>~~_d:;c . <'Z:-) .. ~.. ..)... fl':: ~ '} !:;X.; i ':;',1. .i', :.~. J';" ;1,.\n.:.:' ~:.~.~).[ -r.on V::'. ;'!' .1 ~_l .:t, .',l. 'J :'J:: . ::~..( :.ir?U ( > :.;c.- .:,\ (' ~3~74i&-~~ ~,~Ai~k~ t:.(J~~%J~~ thirty days prior to said redemption date and by mailing a like notice at the same time to Marshall and Meyer, Inc. at its principal place of business or to the business successor, if any, of said corporation at its main office or principal place of business in the state of washing- ton. Interest on any Bond or Bonds so called for redemption shall " cease on such redemption date unless the same are not redeemed upon presentation made pursuant to such call. Section 3. The Bonds shall be in substantially the following form: UNITED STATES OF AMERICA NO. $1,000 STATE OF ALASKA CITY OF SEWARD GENERAL OBLIGATION STREET IMPROVEMENT BOND, 1964 The City of Seward, Alaska, a municipal corporation of the State of Alaska, hereby acknowledges itself to owe and for value received promises to pay to bearer on the first day of January, 19__, the principal sum of ONE THOUSAND DOLLARS together with interest thereon at the rate of 4 1/4% per annum payable on the first day of July, 1964 and semiannually on the first days of January ahd July of each year thereafter upon presentation and surrender of the attached interest cou- pons as they severally become due or until such principal sum shall have been paid or duly provided for. Both principal of and interest on this bond are payable in lawful money of the United states of America at the branch of the First National Bank of Anchorage in seward, Alaska. The City of Seward has reserved the right to redeem any 3. r::;. ,.~: ~, [; t~n.i " .L.';~.,,;( "':"/.;,~ . 8:.t:51,. :1'~) ~"i'<U;1t)i- .' ~, ,.: '. ~.~ i. ~ r. (; :: .'\~ (; L) .1:ift :lc' ;_t".. Ji!.l: ',!.:'[ ., ';. ;L. ':>:::.1. , ',f..:J',y ~~ ;'''".. Lr:d~' I., ;:n,1:j' ~7j;'Tr f; ,"t.:: -':::' "J r; . ': ( ~.: =. ", _..J: :,"'):j.LJi:::; . :c: ~"; . .....;'( "'1 '''',;r ';, ':. '~'lrL: :2::;(t. (: -~ . (-5'.~.t .". ,i;' ,'-I,. . ~:~ f) ,.1. CT lJ.:':jX ~)f1.;: ." ~:c .x......r,. i:F:'. '.; :~; . I :r. .'J, '."1 c~i. ~ nrr':_ ~, 'n:~ ;. i~~ :~'! .,. :t :1< ' ./~,~~. . )':1. :::", ~-::\ ,. .,'" 'T , If'i: :. :f(~;n"~' ~,;,..." .; "'1; " ..-) ",. ',' ~, ",1,; :. \~ ,....~,? lL;,. f.r' ';... L:" ,~ -4>. -:-:"'_' r., :,.t,,' ;;..~', ;'[ ,-p ,r{ t lZC.l. .',-~~:,::),;,; ~--,,-, ~ ,,",; :..) ;..'-" , _ l.-l ., f~:' ; ,;':0 ), ,I ;V~;~t\.J. :~'r~,..\{r':' ". ~h/l~">t" '~p:'\ V'r-I ,.'.';f::' ..,/:(.;!....'..r,., ';l:~~"" .,,;L',"~i'!?~7 :": ,- , ::'~..} , ~'f "'_" 1:" ";:"LOq:' .r r.;.':.: '. '~~.:, _ 1!}rr: ;..-t :.. '~'....,. , . . ;':j T;'i' , _ ~~ ,(~ '. ~) i; :-':c\ , . : ~! .. :;tr;J"':'. yc.~;.1:-:~!.1 ,":~:: " ,;":;;..,. , I C ~" '.; :. ~ .' .1,1,: ,'~\, '. ~ ~ !. ", "j, -, ,"';(':1.. "(1 _, ",u:(; , :-'J~l '~}1)" '-1(' ~ '.~~io; ",jVi :>~( , -\ ~ ',r 1", ~)!J . .i.t"'1..: 7'::":).:~.::"'.;. d., r~' '. ~ '; ,~ , , "'"::"'~' '{F t:y.l.:.-,JoU \'.F~ ~.., .: ~f 1 ~', :oJ:L. .'.! ,r!: \'~:,\.~ . . . -~ !'";.t', ,: -11:. ,j",' ';:1[,0., ,..." .!: ',1:[;L" ~f; \.! '....li '. ,.. ':'f .c _~ ,f . ., ,'"~ ')~: f) ~I , ~ f'!~ :; "~" " . '- ! ~ : f ;:: ~ ) ... ! ; '_ ' ~ . _ j' ; l '1 ~ " ~':l: . i !,':;' :.~. ':J;; . ,of jJ'(1, , I'; \. J.LAj~ ,', I;::. ~". '. J.ll..,' ,:J' " ",': fl', ' ':.~.GC[ ;- ,(.-, .t:1, . . , ~.. .. ", ':.1:;,1 '-r ;~, t .:- _~~.L I":['LC, ~.., . .r; I : '.r"" 110 ,. 1r, !;~~ ...:....~o:.[! r! \-"'; " :.i:'S " . .,,,,. ." :'Jt;"!~:C lll~'t[~ :t '.~ ;L"'! r~ ~ ' .",l:.i.t.J5:;\". ". ,.~ ",.n: ' :~i0..-~i.'_\ .):1. "':.tf,, .r5C;tt/,~'~:F~, .~~fYJ1' ..'....,:;.;~..:"J'':;..::'. ,:t\,~ .:; ;." :)!': 1i;/:1. 7 d/ 4c~ C-'~..> , d!:tta. ~ if ~~ ~ 1;2:,~!fgj~ or all of the outstanding bonds of this issue at par in in- verse numerical order on any interest payment date on and ~ after ten years from date hereof. Notice of any such intended redemption shall be given by one publication thereof in a newspaper or financial journal of general circulation in the City of Seattle, washington, not more than forty nor less than thirty days prior to said redemption date and by mailing a like notice at the same time to Marshall and Meyer, Inc. at its principal place of business or to the business successor, if any, of said corporation at its main office or principal place of business in the State of washington. This bond is one of an issue of general obligation bonds of the City of seward of like amount, date and tenor except as to number and date of maturity in the aggregate principal sum of $135,000, and is issued pursuant to a vote of the quali- fied electors of the city and ordinances No. 327 and No. ~3(J for the purpose of providing part of the money necessary to construct and make certain capital improvements to streets and avenues throughout the city as more specifically provided in said Ordinance No. 327. The City of Seward has irrevocably covenanted by said Ordinance No. ~~ that it will levy taxes annually upon all the taxable property within the city without limitation as to rate or amount and in amounts sufficient to pay the principal of and interest on the bonds of this issue as the same shall become due. The full faith, credit and resources of the city are hereby irrevocably pledged for the annual levy and col- lection of such taxes and the prompt payment of such principal and interest. 4. ... n.t, DJ. :~J). - j:.'"l:J ~~.t)t{ yJ: 1"1!"'~ I :",n.fj~I'(;,l,:j~.f~ ""(iJ 'J,I:" ,(,1;: ,t,' Lnr; flU I ~ -i. 'I. '. ':~'~l:t:.jJt.,;; 'iJH~ ~'\- ~.:~'dYJ ',': i [;~').L 'J:r.'.f/!L'.i'; ,;:; ." :'" "\DtL'\"iCi." 6-::.,:: 1":("'" . ~~ '~!~~~f~~t: .jf;~f',~r ::! :~::.i, "~7f"n!'" ':'l:~'\'~ f,-:' i'i. .;. '} r:.,. (7) ~': ' .... ;. ',- r~,~'i;': "(,:;:,i J.'J_,'i... U,:;n ,: >..r .:':j,;d':", :,)rf. :..! n.::,... :i::; ...., ..::~ : ' ' . .'.' (1"1: I.:" (" nY" '.(~. I.1J~;q.(~\,.l"'!'f [In!) ,. ... ~\.l" ]. ::;,r: ,', /") ':l (.1'-:; ',:... ,.tE<~~ ,i"r;t~ ~', .', . j '" ; [; r, ;',~ ::li _' 'i. \~rf ,if:j 1,\ "f < ~7;':'i;'!";ni.'l; ..1: 15 r,: :) ;~ ~J,~ ';'. ,Zi.r r d ,'~: ~,~ -. ~j ..;11' ;:::{;'r;;; ~., .'" ~'" ,'. ., '/... . ~:"~ r...., ,;",) <-. ~~ :;; ~.~, C. \ 'l ~JCt .' .~..;.,. " . l..cq.\' <', ;,':"jJ" .; ',~lBi'" .1, :. '.r'" <"~ '.) j:. J r. .~ '\~: '.!:' '-, .~: r; .','''' ' . t!~,'." n.r.' , "'/:}'f:j 'r r, '":!fl... , i , , ..J. .1.r;':-. J.."..:l"',j ;-"D :.! ,"f"; :-f:-~ ,> J (:: .,.,..,....... ~ . j J \. J,.' ',Ai: " 'S... -r-,trr }: ::", .\:" , "., ~r ' . ..... "" ...J...",:. '." I ;~~ ;..:.L ~.l . i. ".: ;1..L tl.:,;,. ~.. '.' ; , '.~ l' "..", 'Jff ::. . J:!-;C{ f:n.: bj: v '. ,- ~ 'I ~,' "~I:; .:./ ~'":1::) -J . ':~ ""{:!i.i' ..J.. ..1. CJ, .~~ -"'"( " ',j;: : ,\ f~.~) ;d. J) :H:,;: :1:.1".: :.tqr:, (~;"j'" ;~(: '!. ,', -~. ,:~j .'" " ~ , J . ~ J.. h3:- [,....[(:;...,;-,. ......:: .~ r:' J :1 '" ..1" '1'1'.::' ',' :' :)!"U. r....,. ,,::",f.:- : i'~J.; :.,.. : .,.l,;";' < " <"1,)(1 , { . ~ $'""1,: r: /\1:' ,.:'~:~L~~ ",r! :t.J. ~: t" ; i "\,;" .:: /,1. ;f:" If ~~71-~~)~ bd ~"'-"~1ffftf-.$J lid 1/.) ~~,t' ~__<__L:h.t..--~ It is hereby certified and declared that all acts, conditions and things required to be done precedent to and in the issuance of this bond have happened, been done and performed, and that the total indebtedness of the city, including this bond, does not exceed any constitutional or ~ statutory limitation. IN WITNESS WHEREOF, the City Of Seward, Alaska, has caused this bond to be signed by its Mayor, to be attested by its Clerk, the official seal of the city to be impressed hereon, and the interest coupons attached hereto to be signed with the facsimile signatures of said officials, this first day of January, 1964. CITY OF SEWARD, ALASKA By&~f2~~ Mayor ATTEST: ~.~ ~ uJ~-- City Clerk The interest coupons attached to the Bonds shall be in substantially the following form: NO. $21.25 On the first day of , 19_, the City of Seward, Alaska, will pay to bearer, at the branch of the First National Bank of Anchorage in Seward, Alaska, the sum of TWENTY-ONE AND 25/100 DOLLARS in lawful money of the United States of America, said sum being the semi- annual interest due that day on its General Obligation Street Improvement Bond dated January 1, 1964, and numbered :'" ATTEST: . ,,-,1 ~.,. J: zdciZk- city%erk CITY OF SEWARD, ~SH By (;?~ a ---#~ Mayor 5. t, '.' :,)f'; J i ~,-; G :,t" . I"',");: -)'. '. y.:t i: t., rf:.1 .:\ :~I .L!-; (: ~.) _i~ ".r " ..D)!~":!3. '-I . ~.r r'; '.t, ,_~< .. :.: ,~.. ' } ',L (;;)"1 ;. ~. \...~ . . .J"'.' ,. . ...,: C',.. \.:; J . :::C l:fj',,\ .; is {~ ;.~ " .! !---, .:,: (' , J~) ./t...i J.: ~)n~J t. ...:~ , " 'r::' .... ;. I ~':J,_,.!d t: j:)[! ,lii l'~ t:~ ': I .ti ":f.E I. :! r: '....... '.': 'C',: : ._i'l<'cf ;:;;1:1.", .'-, 'l.l.-i"~<:'::c (1d 'J. ;'~ r, ,;15 <J ;:..",:..!: (1 , ~<~,. ,.'.f . i' ; ("i[;, "', , ':If; :"':";,", :-:" .U' .iC; r::: :~.: '.) ,../ .131'-.': t'~, -.. ~ ';" r " '-'.(;" "1'," !,~ , ',;f ~,. ;-; . t .'.\:J n -,,~, i l(. . ,," f . ~ . . ~ .,j : ::. ~,. .J. :.~ ~i ,,''; T ~:);-r.; /',1 . " J,i'l'" ;'!(.l:) r:ni:~ \_~ l i r:'. " > .:. ! ~ ;., :){;j~L. \ .~...).:~ L: "L;,:~ -. ,~. ~~':...tn. J ;~I'i.': ,.::. ~-;~"1.;,: ;' ',j.' ~. . .;rr ":.~; 1:::,1.". 1"(. '.,"\C.. ( ~ ;~; " . , . ":i ..: J' . 1 j ,./i'.;!-)i:" ~ c, .... .....' 'ILl 'j.,,} I ')iij [- ~.~.C '~:L:;:I)f'f . "': {..'.}: :': '~':'1 :'1, :;~. .. . ), ;;rfr~"C(Li<:" ". "',".r::r.\. )[Lt if j l\-.J "leHt;; L {~: ", '.~ f.:.i ;-', .J 8'1 .:, ~i. ;; ,'.!i:j .... : ~: J . '.. . J . ' _. iLL: r,;: ~_,:fi:~ :l'J''.', . \:; .!..L.! , . ,',~ ;(..: '. . -:- .",!' ~ f ! J , i . . : ~ ., ;,)",;' ,..f f3..: ::11:3 .~,.. , . -~ . . -,- j ";L ;.~: "'., i,T) -.,:1] f- C if:):; ,: 't .111'" ,,[ V"1(./.!nr'L ~,t.i;,rrh LidJ-':'C J{"f~)m~~./'.':u1;"pI ;".~, 1.;;'; '. Y'::-;'-:i .L..:..i . ,f::';.'~; /1.:.11' r .r: ' :....J. ~6r-.7i~~~ I ~ ~.~ ~~ ~1;Q~~J; tJJIJ/~c~- ~ Section 4. The Bonds shall be signed on behalf of the City by its Mayor, shall be attested by its Clerk, and shall have the of- ficial seal of the City impressed thereon. Each of the interest coupons attached thereto shall be signed with the facsimile signatures of said officials. "> Section 5. That there be and is hereby created a special fund of the City to be known as the "Street Improvement Construction Fund." The proceeds of sale of the Bonds (except for accrued in- terest, which shall be paid into the Bond Redemption Fund hereinafter created), together with the united States grant and any other moneys which the City may now or later use for the purposes for which the Bonds are to be issued, shall be paid into such Construction Fund and shall be used for the sole purpose for which the Bonds are to be issued as more specifically provided in Ordinance No. 327. Any moneys remaining in the Construction Fund after all of the improvements described in Ordinance No. 327 have been com- pleted and after all incidental costs to the construction of such improvements and the issuance of the Bonds have been paid, shall be transferred to such Bond Redemption Fund. Section 6. That there be and is hereby created another special fund of the City to be known as the "1964 Street Improvement Bond Redemption Fund." The City hereby irrevocably covenants that it will make annual levies of taxes upon all the taxable property within the City without limitation as to rate or amount in amounts sufficient to pay the principal of and interest on the Bonds as the same shall become due. The City further irrevocably covenants that all of such taxes, as collected, shall be paid into such Bond Re- demption Fund in amounts sufficient to pay such principal and interest ,~ at least thirty days prior to the date on which any installment of 6. ,( '~J rj ~,i:: -'r, ' '-:i\N"':~- ~-: ~ ~ :.~, )~,~ ~~~.::~': ~. ~::'1!-r.J '-i'i.' ;:: : i"), ~~ ,0).,0~: '..~ :',' :, ;~": (,.j ~: !.".~..' ,. , _ .i.; ~ . i' ~ ..' 'L L '.'ff -,' , ...";': "I .i: '.>!~ "/' ," ~ ,,' , r .. ",' :" I,; '-':S. or r,.:' :1 'J 'j}' :~'ti,-i.'J: f [~ ;~; . ..... -1 ,j ~".' "J ~i ;:', "je. it.: ",!" :"1,' ;')n:' , ~J~':.c;"~< "l ",: ' ',- <.j I' ~ "! : '_j :" .:. " -: ' '! .r! ,,)' , r: " '" .; L. l'll...'{ r-r ~ ! : : i ~ !. ~) l-;!.) .; f": ,-, ... <L ~ 1 ~ 71:.. ~ ~j3-;h aYrd-~ :b tI ~~ ~ ~ l<f.s- lid. 1/, ~ '-~,~ interest on or principal of and interest on the Bonds shall become due and payable. The full faith, credit and resources of the city are hereby irrevocably pledged for the annual levy and collection of such taxes and the prompt payment of such principal and interest as aforesaid. ., Section 7. The sale of the Bonds to Marshall and Meyer, Inc. at par plus accrued interest to date of delivery and under the terms and conditions thereof as set forth herein is hereby confirmed. The proper City officials are hereby authorized and directed to do everything necessary for the prompt execution, issuance and delivery of the Bonds and for the proper use and application of the proceeds of such sale. Section 8. Due to the necessity of obtaining the proceeds of the sale of the Bonds at an early date, an emergency is hereby " declared to exist. The rules governing the introduction, reading, " passage and approval of ordinances are hereby suspended, and this ordinance shall become effective immediately upon its passage, ap- proval, posting and publication as required by the City Charter. Publication of this ordinance shall be made by posting a copy thereof on the City Council bulletin board and by publishing a notice of the place of posting and a brief statement of the purpose of this ordinance in a newspaper of general circulation in the City within a reasonable time. PASSED by the Council of the City of Seward, Alaska, and approved by its Mayor this ~ day of February, 1964. ,. CITY O~WARD.k~ By sl PE~ R. STOCKTON Mayor &:4 . Z -zcj~b s7 BEAT~E E. WATTS City Clerk 7. :')- ,ii, ,- :,ifJ" > '.:'~):.-! iJ!~Ffr:: t'.rit1:)[~ ~'~,~':'L) ;'":r.> :J"1,'" .~. '-IJf v::.r,;: ' ~.~ C . t:.. . l ":~:)..i...:' " . i ': '<~;-' " ' , ;1..'.: c'~"~: : 1". ,:;; ',",;\If)j., 'r". \',: .1: -~ " r ~ . ,: ....J :;." :j" r' A;;" r: '.;~';"'l'''~' '-":fi.. " , .. \ ~ i~ :"' [,t :~r: ~~ }, l..~ . .: r~ : '\ r'~ ' ~ . ,t I.J ~" ~ .() .;'~ ~.', ,I, :' ~:. ) " r~ i '~:-~l !"" ~.~ " . r:.. ~~ ,r ,;, f ;'~ t C;:;!. :.: ",' o'tC l' ,Co, I....., i:,:r .: .. ' ~ I , . \.,..., . :) ~':' ',.' :: ..;.!: "-.! : ~.~ ;:: ::,.. ~ . :\}L'~:i:~ ..... .>i:1[):-ft, . \.. .l.;- :':: t: :(, '" .i ~,.' "., ..!.', ,~ . ,~:.,""(,..... 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I: ,'",," . :. ,i~ : 'j :J .' j, \,' ',', C:':t',c:" ., ~ r ,) I '~, . -:' .' Regular Meeting February 17, 1964 t 47 of the building and use the space for two softball diamonds; double swing gates in the northwest side for service trucks and busses; a solid wooden wall along the north end of the playground for a ball backstop and windbreak; extent ion of the skating rink 15' or 20' toward the north and blacktop or cement surfacing for roller skating and bet- ter ice skating conditions, and also marked play area for such games as kickball; proper drainage of the north end of the playground, prob- ably with a drain pipe between the tennis cour~ and ice ri~k.as ~ropos- ed, also sloping of the grounds for proper dra~nage; beaut1f1cat10n of the grounds with shrubs and grass in front of the building. It was concluded that this would make a more safe playground, would control the dogs, improve the playground and expand it and that the secure thes things, the middle grades were willing to ask their mothers to hold bake or rummage sales to raise money, were asking the P.T.A. to join in working for this project, and hoped the School Board and City iCounci would likewise join in. 'Clmn. 'Zentmire arrived in the early part of this presentation. Myr. Stockton and the Council complimented the boys on their informa- tive and accomplished presentation and requested that they relay to the other members of their class the appreciation and interest of the Council with advice that this would be taken under advisement. The Manager requested a copy of the diagram since he believed some of these things such as the drainage could be accomplished right away and the copy was offered. Mrs. Gillespie advised that she had been named ~ the P.T.A.'s Safety Committee and therefore a measure of responsibility to follow through in any cooperative project the City might wish to consider, and particularly the ground level of the rest of the play- ground boundary. Council advised that this would be known as a result of the surveying for the paving, and within the next fewmonths. Item 4A - Paving materials and attendant water materials specifications - The Manager referred to the underground materials needed in the City's work prior to the paving, and requested the Council's instructions as to the method of purchasing that which was over and above the items already on hand, and also instructions as to type in the matter of the 15" culvert material where 900' was needed. He explilned that the engi- neer's specifications listed concrete culvert which he reported was ex- pensive to lay in point of time as compared with the corrugated galvan- ized pipe being about a 5 to 1 ratio, and time being very important on this job. The Street Department Superintendent advised also the cor- rugated galvanized pipe would be satisfactory in his opinion and much faster to lay, that the arched type could require up to six weeks to secure or might be available on demand from one supplier. The particu- lar sizes and quantities of pipe and mahhole covers were discussed in detail. The Manager advised that 10" concrete pipe would be used in the downtown area and that of the 410' needed we have on hand 135' and that experience of the past several years has shown that only one Alaskan supplier will bid in response to any bid call and further that his prices are consistently competitive with stateside prices so that no bids are received from stateside either. I I Council advised it had no objection to the Manager substituting the elliptical corrugated galvanized pipe for the concrete type. The Manager then reviewed the scope of the order needed at possibly over $3,000 which would normally require a call for sealed bids, but if this is done would want to write the specifications to correspond with the pipe already in the ground in the case of the water main for such items as the 345 l.f. of 10" pipe needed for Second Avenue at a cost of probably over $1100, which though normally requiring bids, was a small amount to ask the big pipe suppliers to bid on; that it would requre at least one month to get the bids in hand, and that the prices were so competitive year after year and between companies that with our specific needs, he would like the Council's desires expressed. In reply to Council's question, the Maager advised it would be possible to get the same pipe at same prices as for the 1962 improvement, or if not, could do so through one of the foreign suppliers of identical type fittings, etc. To further question the Manger advised he had not seen any pipe on surplus lists except a few odd pieces but would certainly watch for these and manhole covers; to further question, that if auth- orized to negotiate the prices and purchase, that he would expect to have the prices before the Council at the next meeting so the Council could compare with previous purchases and make the decision to purchase ?r not. Clmn. Zentmire - I would move that the City M~er be author- ~zed to negotiate for the acquiring of these materials and that at the next regular meeting he submit prices on the materials that he has negotiated on. Seconded bv Clmn. Vincent. All in favor. 148 J. .., ~ :. Regular Meeting of February 17, 1964 t,,"'5 cr. ('"', e;-.. Item 4B - Consider refunding of certain bond issues - The Manager re- viewed the several contacts made by letter and personal conference recently in this regard; advised that this was a type of financial advice which he was not qualified to give the 'Council and which he ~elie~e~ more correctly should come from a firm which specialized 1n munc1pal bond matters, bond market and the giving of advice as opposed to selling bonds; that this was not normally a function of the City Manager nor of the bond purchaser, though the subject had been discussed with the Council by Mr. Don Meyer who was certainly a most reputable bond man and had shown himself to be a friend to Seward, but still his business was the buying of bonds and not the giving of advice in long term municipal bond financing. The Council discussed these matters and the Mayor advised that he had been con- tacted by a Mr. Richard Sassara of Governmental Statistics Corpora- tion which he bel~ed was the type firm the Manager referred to and it was wondered if he might be approached to describe to the Council in detail the services of his firm could offer in connection with any refunding the City might desire to undertake now and in the years ahead. The Manager was instructed to make this request. Item 4C - Appoint three members to Planning Be Zoning Commission for 2/15/64 - 67 term - The Mayor advised that he had received recommen- dation from the Planning Be Zoning Commission of reappointment of Donna Shaw, who has done a conscientious good job, and appointment of David Blume and Herman Leirer, who are civic minded and interested and Mr. Leirer already having a broad experience in municipal service; that he desired to make these appointments with approval of the Coun- cil and understood that each one was willing to serve. Clmn. Lantz asked if the Manager concurred in these appointments and he advised that he had no authority in this regard whatever, but that he had sat with the Commission when it worli:ed up its recommendations to the Mayor; called attention also to the fact that when the Borough takes over Planning Be Zoning that this Commission becomes strictly advis- ory, and thought therefore it was important for all possible to be concluded in this area while the Commission had the power to act. Clmn. Lantz - I move we approve the three appointments to the Planning Be Zoning Commission made by the Mayor for the 1964-67 term: Mrs. Donna Shaw. Mr. David Blume and Mr. Hennan Leirer. Seconded by Clmn. Zent- mire. All in ravor. -- Item 4D - Discuss Proposed Personnel Manual - The Manager advised that he had met with the City employees as authorized by the Council to do and had received a number of suggestions from this group which would require decision from the Council itself, and was ready to receive the instructions of the Council. He continued that this manual was not a Code section, but that the Charter does require that by Code the City safeguard employees from arbitrary discharge, which would amount to a setting forth of the procedure for appeal, etc. in case of dismissal contested; but that such things as the rate of pay section of the man- ual, working conditions, leave, etc. he thought should not be in the Code, but in the manual as they should be more flexible. He noted that the manual needed to be read and discussed in detail as it contains some changes from present policy, such as in the sick leave section where he has recommended an accrual up to 90 days instead of the present 12days, believing that a good steady employee who builds up that much accrual is entitled to it as much as the employee who uses his sick leave as it accrues; that in setting forth all his recommendations he has included the administrative ideas which promote high quality City employees; that the City has been adding fringe benefits in various ways and that it is showing in the stability and quality of the employeef. He recommended change in the vacation for anyone year from as written at 18 days leave to the present 36 working days leave wiich is the 2- year accrual and he believed in retrospect necessary for people to be able to travel stateside and still have a reasonable visit with their families. Clmn. Zentmire advised that he had read this proposed manual when pre- sented a year or so ago, thought it was greatly needed, and upon ad- vice from the Manager that the employees were very much in favor of it since it lets them know where they stand, said that he would like to have this handled at a special meeting with no other business on the agenda, where the Council could go into it in detail and finish it without laying it aside again, and would like to see this done as soon as the Manager has incorporated the changes recommended by the employees and desired by himself. The Council discussed the employee benefits and also the employer haz- ards to any sick leave program carelessly administered, and the fact I J'3 -." :t49 that the more generous the sick leave program is, if the employees take the wrong attitude and abuse the program and if it is carelessly administered, that it then becomes bad rather than a benefit to the employee as planned. The Manager assured the Council that a generous sick leave program was administratively manageable, in his opinion more easily manageable than a skimpy one, but also that there should be no abuse of sick leave whatever the nature of the program, and that he would continue to make certain of this as he did now, being firmly of the opinion that a claim for pay while sick and not really sick is the same as stealing a day's wages. Myr. Stockton requested that when the Manager had completed the revis- ion of the proposal, that he advise him so a special meeting could be arranged for the completion of this piece of business; and calling particular attention to the Council's statements of being strongly de- sirous of preventing any malingering under sick leave and to provide sick leave where needed. I Item 5A - Receive bid tabulation for calculator and authorize purchase The Manager advised that the capital improvements budget for the admin- istrative department last year was planned for a typewriter and pos- sibly an adding machine, but that it has developed that we need a printing calculator in order for the controller to do his work in the best way; that we can continue with present typewriters by letting the Police Department have the one the Manager had ; that the adder considered to be subject to breakdown had broken down and repaired at reasonable cost, by the purchase of the calculator could be put on a less demanding desk than the cashier's. He advised that bids had been advertised for and again only one received, but that it was from a very good firm for $554 for single register which was $54 over the budget. The Manager asked Mr. Beck for his comments on this pro- posed purchase and he advised that he had used one of these machines in a previous job, it had been very satisfactory, trouble-free, fast, and had cost a very great deal more. To question he advised that he could not envision a situation in the next several years or at all where a larger machine would be needed, though the two register is very nice the single would be entirely adequate. Clmn. Vincent - I would move for the approval for the City to purchase the calculator. sin le re ister Underwood Olivetti from Arctic Office Machines for Seconded b Clmn. Bedford. All in favor. Item 5B - Discuss possibility of acquiring beach land on Lowell Point- , as a park site - The Manager reported that some time ago the State lands appraiser came into his office for information of any City inter est in two land withdrawal applications on Lowell Point, one by Eads Bros and one by Jerry Martin, both for commercial and industrial development; that he had requested consideration of the beach adjacent to the Martin property for public recreation purposes since it was about the only stretch of beach in that area well suited for recrea- tion. He continued that by February 11, 1964 letter from the Depart- ment of Natural Resources, the State had advised it felt it should grant Mr. Martin's request since they had found previously that a severe conflict develops when tidelands fronting privately owned prop- erty are held for public use, so that unless the upland property is in public ownership or a public easement is granted by the upland owner along the line of mean high tide, that the State would not con- sider a public recreation classification fronting the property of Mr. Martin. I The Manager continued that having observed the loss of tidelands to private ownership which under commercial or industrial development permits could then deny the public access to the area between mean high and mean low tide, that he felt obliged to report the above to the Council; that he was concerned with the State giving exclusive right to this beach to Mr. Martin though he could certainly sympathize with his desire not to have an industrial establishment right in front of his residence as might occur if someone else secured a commercial and industrial permit for that area; that he thought possibly Mr. Mar- tin intended to make generous allowance for the public's use at this time, but also that if the permit is granted and Mr. Martin sells the land, a subsequent owner can make full industrial use of the tideland. The Council discussed this matter at length and the possibility of interesting the Chamber of Commerce in purchasing an access through the privately owned land to the tidelands; or for the City to somehow secure control or ownership to an area above the Mean High Tideline to assure ingress and egress to the beach. The Council and Manager agreed that no one wanted to harm Mr. Martin at all but rather to pro- tect the public access to public lands. Clmn. Lantz advised that he 15U .. C'. U ..-,v Regular Meeting February 17, 1964. had encouraged the.Chamber last year to take some such steps and would be willing to again propose it to them; it was discussed that the Cham- ber would be in a position to gain or lose as related to the Salmon Derby if this area not available to beach fishermen, but also that prob- ably the State Land Department would expect the City to take a lead in regards this land use problem; that while all the flat land on Lowell Point is privately owned, that the present roadways are supposed to be built on public roadways and this difference of opinion settled, so that if a 50' strip of land could be secured from the road to the tide- lands, access could be secured. The Manager advised that he had not dis- cussed this with Jerry Martin until he knew the thoughts of the Council and while not wanting to cross Mr. Martin, did think the City and Cham- ber of Commerce should take steps to protect the public land use and the Chamber's tourist potential. It was clarified that so long as the tidelands remain in State control, the status of any particular area can change from time to time. Mrs. Williams asked if there would be any problem of effect of increased traffic past lots adjacent to the roadway if one were purchased since the lots may have been purchased to avoid traffic. The Manager thought since the property is largely platted and filed with the State, that an access roadway properly processed would be in order. Clmn. Lantz said that he definitely felt the Council should turn this aer to the Chamber of Commerce and then if they do not do anything about it that the City definitely take some action to protect the pub- lic use of thee beach lands and this was agreed. Mvr. Stockton called a recess at 9:35 p.m. and reconvened the meeting at 9:45 p.m. with all members present who were present at the recess. Item 5C - Accounts payable for January, total $79,971.82 - The Manager advised that the large amount this month was due to the fact that the transfer to the School, the payment on the fire hall, the monthly pay- ment on the garbage contract, etc. were included in the paid prior,to approval items - that it had come to his attention that these specifi- cally were not being listed and while such items had the Council's general approval, that he wanted them specifically approved along with other items which needed to be paid before Council approval could be secured, so that the items specifically approved by the Council would represent exactly the amount of money paid out as required by the Charter and Code. The Council having previously received a list- ing of the payables with code expense allocations and per department, along with the Manager's memorandum of items of particular interest, Clmn. Vincent - I would move that we a rove the a ent of Januar 1 accounts a able in the amount of 1. 2. Seconded b Clmn. Zentmire. All in favor. Detail as follows: Petrolane Alaska Gas Servo $3.20; Petticoat Gazette $9.75; Addressograph-Multigraph $5.72; Alaska Court $75.00; Alaska Sales & Service $125.94; Alaska Shop $7.35; Alaska Telephone Corp. $362.05; Anchorage Daily News $1125; Anchorage Telephone $6.00; Anchorage Rubber Stamp $11.75; Andt'S Oil Del. $100.00; Arctic Office Machine $66.11; Arrow Electronics 27.54; Atuto Electric Sales & Service $47.56' John P. Bagoy & Assoc. 6.49; B&C Auto Electric $5.88; Bay City Motors &7.95; Burroughs Corp. $10.50; C & S Motors $7.92; George F. Cake Co. $11.931 Chugach Electric Assoc. $1~,059.20; Durant's Hdwe. $3.55; Eads Bros. ~45.03; First National Bank of Anch.,Seward Branch $11.00; Fifth Avenue Chrysler $22.56; Franklin File, Inc. $17.42; Hasco Inc. $99.75; Industrial Air Products $27.461 ~S.~EYY. International City Manager's Assoc. $35.00; Chuck Karges ~24.60; Pete Kesselring $7.50; Rupert C. Kulin $370.001 Line Material Industries $283.56; Mart Variety $11.85; Modern Motors ~39.80 Northern Supply, Inc. $247.81; Occidental Life Ins. Co. $507.99; Official ;Mobile Home $5.00; Oregon- Washington ~awman Assoc. $5.00; Osbo's Elec. Supply $52.56; Petty Cash $55.40; City of Portland, Dept. of Pub. Safety ~7.50; Henry Pratt Co. $17.81; Mrs. L. V. Ray $125.00; Hotel Renwald $9.00' Robblee $310.00; Saindon's Service $11.00; Ed Schwab's 'Workshop $38.lo. Seward Builders $82.03; Seward Distributors $370.61; Seward Drug 'Co. ~3.50; Seward Hdwe. $52.83; Seward Laundry & Cleaners $75.00; Seward Machine Shop $62.65; Seward Trading Co. $30.07; Supply Center $32.56; City of Seward $1,584.25; Standard Oil Co. of Calif. $301.32; Tryck, Nyman & Assoc. $3,613.86; U. S. Army Engineers $42.00; Yukon Equip. Co. $426.61; Yukon Office Supply $18.39; Tryck, Nyman & Assoc. $15.40; and those paid prior to approval: James 'W. Harrison $105.03; Seward Music Co. $5.85; Herman Leirer $2,618.15; Seward Public Schools $15,000.00; R. C. McDonald $5.91; Mrs. G. Schaefermeyer $12.00; James W. Harrison $88.30; Jim Cameron $40,105.10; Kulin Insurance $466.'/8; Smith's Insurance $466.78; Secretary of State $20.00 for a total of $79,971.82. 1'\"') cr. ~" c: f.;": - 1'~1 -~ I~em 5D - Discuss real and personal property taxation policies - The Manager reviewed that some months ago while he was out of town it had been requested that personal property taxes be placed on the agenda for discussion before budget time and last meeting Clmn. Lantz asked for real~roperty taxes to be put on this agenda. . ' ~ Regular Meeting February 17, 1964 I Clmn. Lantz explained his concernthat Seward real property might be in need of a complete re-assesment in view of his findings upon inves- tigating a few properties assessment, and thought if this the case that he would like to see the properties looked into and if at all possible a lowering of valuation. The Mayor advised that if and when the Borough takes over the tax assessment and collection, that he understood a complete re-assessment would be needed to assure unifor- mity allover the Borough, and that while our valuations might be high compared with current market, that they were uniform according to results of investimtion by the Assessor and City Manager, so that he believed this was not the year to undertake a complete reassessment which he believed necessary to maintain uniformity and equality, if one were to make any class reductions in valuation. The Manager concurred with these views and the Council discussed the relationship between tax valuations, tax millage and budget wherein the citizen's tax bill could also be lowered through a reduction in millage; also the fact that the Council had long been studying the possibility of removing household furniture and such personal posses- sions from the tax rolls. The Manager advised that if the budget proposal and related studies show tax relief is possible that he now plans to recommend removal of that class of property plus inventories from the rolls, leaving only vehicles and boats on the rolls, but that a study of this was necessary in conjunction with the budaet to know what, if any, relief can be recommended with the present level of municipal service. He concluded that, of course, thelevel of govern- ment service and the budget and millage were closely related, and that he expected to get all this material into the Council's hands early in April this year. Clmn. Lantz advised that he desired to be on record as opposed to leaving the real property uniformly high, that we claim we are solvent and people are asking when they are going to get some relief, and that he did think this could be accomplished by an over-all cut, was bring- ing it up at this time so that it could be worked up in conjunction with the budget proposal. It was agreed that the Manager would give the Council a report of the figure that one mill or 1% of valuation represented on the various categories of personal property and real property by next Friday; and it was clarified that while the City makes claim of being solvent, that it is not claiming any surpluses, in fact is in the process through the various buildingprograms of using the surpluses created for such purpose in recent years; that it is presently just a little early to know for sure how the year will turn out, but no surpluses anticipated in the municipal section, or water section, and the election section under constant evaluation as regards rates, upgrading plant, increasing working capital, etc. Item 5E - Borough Assemblyman's report - Clmn. Vincent advised there was a meeting scheduled for February 29, 1964, but no meeting since January 18, 1964. Item 5F - Amendment to School Budget for 1964-65 - the Manager explain- ed that he had received a letter from the Superintendent advising that it was necessary at this time to employ the teachers for the in- creased enrollment expected next year, that in fact in the high school the increased enrollment was already evident and he had presented the figures to show this; so that the School was asking that the Council I approve $14,400 for both State and City portionof the budget, so that the.School could legally enter ~n~o contracts with the teachers they des~red to employ for these pos~t~ons. It was discussed and agreed that this was exactly what the Council wanted to know from the School in order to increase their approved proposed budget. Clmn. Zentmire - I w?uld move ~or the approval of the recommendation by our budget off~cer and C~t Mana er as er letter from the Su erintendent of Seward Public Schools dated Februa 1 1 in the amount of 1 00. S~cond~d bv.Clmn. Yincent. .All in favor. City Manager's recommenda- t~on g~ven Just pr~or to th~s motion - As Budget Officer at this time it is my recommendation that you do increase the School Budget by $14,4~0 for the two new teachers, one for the grade school and one for the h~gh school, based on the enrollment, and this is over and above the .exi~ting teachers, and relates both to total budget and municipal ded~cat~on. I I 152' . Regular Meeting February 17, 1964: Item 5G - City Manager's Report - (1) All our negotiations for towing and storing impounded vehicles have fallen throughand we have had a very stringent contract for this, that right now we are having this service performed by Modern Motors as a per call basis as Bay City MXors just does not want this business; and would like to know if the Council would be willing for him to work out a simpler contract with less insurance requirements, etc. Clmn. Vincent asked if the Manager had contacted every garage and he said he had contacted each one which had the right kind of equipment and a storage area; Council asked that he proceed as above. (2) The Council asked about the number of new cars parked on the right-of-way at the foot of Third Avenue from time to time and which were a traffic hazard. The Manager advised he would take care of this. (3) The Manager reported on the status of the various APW projectsp particularly street improvements contract documents approved by HHFA. (4) Letter received from Mr. Dorsey advising that he m~t need help in presenting Seward's advantages as a site for economic develop- ment on a planned presentation in Detroit and asking if such de- veloped, if the Manager would be able to be there. The Manager ad- vised that he did not believe it would be proper for the City to enter into promotional expenses, but that he did believe it was proper for the electric utility, with direct benefits to be gained from increased usage and with sales promotion an integral part of administering such a utility, to do this; that he would not be willing to go alone on such a mission; that he would prefer not to go at all, but certainly would if the Council instructed him to do so. The Council discussed this matter and it was decided that if the Chamber of Commerce were to send their Chairman of Industrial Development Committee, and if Mr. Dorsey asked for this help, that the Manager was to go to Detroit at Electric Department expense to promote Seward's economic future. (5) February 12, 1964 letter from Mr. Howard Harstad thanking the Council for the settlement check on the old electric construction bill was read, and the Manager noted that the release had been signed by Mr. Harstad at the time the bank draft was delivered in Seattle and was presently in our file. (6) Letter of inquiry from another concern, Empress Enterprises out of Seattle, interest in dungeness crab in this area. Manager advised that he would send all information as to others interested. (7) February 13, 1964 letter from Col. K.T. Sawyer, Corps of Engi- neers District Engineer informing that instructions had been re- ceived that all planning regarding recreation facilities on exist- ing or authorized small boat harbors cease immediately; that this will not affect the proposed harbor expansion study now being made, but will delay, indefinitely, the construction of the proposed recreation facilities contemplated for this season; that this is a nation-wide action and will affect all Corps of Engineers projects similar to Seward's; that there were not further details available and if there were any changes the City would be notified. Item 5H- Report on proposed legislation - The Manager advised that he would read titles to those of municipal interest only to same time and as usual recommend only on those. HB29a proposing standard for development of areas ror annexation over a five-year period and one of the strongest recommendations of the Alaska M.League. Council strongly in favor. HB293 regarding State requirements regarding over- time and noting this for Council in relation to our Personnel Manual. HB2a2 making it a criminal orfense to give false information to law enforcement officers. Council supported. HB265 Establishing paren- tal liability up to $10,000 for destruction caused by minors, since corning under civil rather than criminal,Manager had no recommendation to Council. HB2b4 Statewide exemption of inventories from personal property tax rolls and Council strongly opposed to State making~y such exemptions. HB247 Granting 10% of revenues derived by State from Borough lands to Boroughs and Council already on record in support or the companion bill. HB135 Relating to exemption of property owned by religious, educational, charitable, veterans and auxiliaries organi- zations by defining those uses which allow property to be exempt and requiring all property from which income or profit derives to~e taxed, and the Council in support. liflll Protecting City water resources. City supported. HCRDa introduced by Rep. Cole is the one requested by the City and Chamber for a continuing link between the Southeast 1\."; C/..' ~.- ,--- c:: - .1:." .- .. t..,~ .. Regular Meeting February 17, 1964 Regular Meeting March 2, 1964 153 I and Koaiak Ferries. Council's appreciation to Rep. Cole. HcRH6 sug- gesting that if economically f~asLble that the fe::ry shou~d run int<;> Anchorage. Recognizing the we~ght of the delegat~on work~ng for th~s, Council leaving to good judgment of our delegation. SB241 - Author- izing School Safety Patrols already in ex~stence. Council supported~ SB235 Mandatory Hospital reports regard~ng treatments due to shoot~ng, stabbing beating. Council support. SB23l Relating to Borough Rev- enue of $60. per personfor the assessment program. Council approved. SB226 Land use planning assistance to the Boroughs by the State. Sup- ported as Council concerned about Borough activities. SB224 Giving Alaska State Housing Authority jurisdiction over public housing con- struction quality, sewer quality, etc. The Manager.r~layed the strong. recommendation of Mr. Don Berry of the Alaska Mun~c~pal League and sa~d he did not know enough about the legislation to make a recommendation, but would recommend supporting the League. Council agreed. SB223-Stat approval of all plans for school buildings to be built anywhere in the State. Do not support. The Manager asked if the Council wished to relay its support on any of the bills presented and recommended on and it was decided they would support all bills as recommended and as above set forth. elmn. Zentmire - I would move we adjourn. 11:25 J).m. Seconded by Clmn. Vincent. Attest: ~;t;;;-o ,? y~. Beatrice E. Watts City Clerk-Treasurer Approved: /:7 2 -1X;/L C:"'/~f c , ,,_-' Perry R. Stockton Mayor - - - - - - - - - - - - - - - - - - - - - I Regular Meeting March 2, 1964 The regular meeting of the City Council sitting as a Board of Equali- zation for the Second Supplemental 1962-63 Tax roll was called to order by Mayor Perry Stockton at 8:08 p.m. Roll was called and those present were Mayor Stockton, Councilmen 'William Vincent, William Shaw, Bill Lantz and Dan Bedford. Councilmen Del Zentmire and Richard Kirkpatrick were absent. City Manager Harrison was present, also as City Assessor. Item 2 - Board of Equalization for Second Supplemental 1962-63 Tax Roll - the City Mana~er-Assessor explated that this Second Supplemental Roll contained some ll>4,000 personal property and the leasehold interest of the San Juan Dock properties leased from the 'City by Seward Fish &, Cold Storage Co., Inc.; that there had been no petitions filed tobe heard by the Board of Equalization except Mr. Reilly of Seward Fish &, Cold Storage through his attorney, Mr. Richard Gantz; adjustments requested as follows: correction of rent paid from $5600 to $6200, to which the Assessor agreed correction in order; petition for credits on taxes by reason of rentals paid on unusable ways since 195~ amount- ing to $12,000, to which the Assessor objected; also rent lost on the 130 feet of dock destroyed by Coastwise pro-rated at $4,165. to which Assessor also objected; and claim for credit for thousands of dollars in structural repair which lessee claimed to have done and which he claimed obligation of the City, also objected to by the Assessor. Petition stated that the assessed had no objection to the formula used in assessing this property. I Mr. Harrison advised the Board that he had discussed this petition with Mr. Gantz and had told him that he would object to the release of any portion of tax because of the loss of the marine ways since the ways are not included in this assessment which was made in these recen months and since the lease was modified and the ways were specifically deleted from the contract between the City and Seward Fish &, C.S. Co.; and also that this was not a matter where Mr. Reilly should be claim- ing against the City for loss of the ways, but rather the City should be claiming against Mr. Reilly. The City Manager-Assessor continued report of this discussion in which he had advised that the City was not going back of the 62-63 tax roll to tax for this leasehold inter- est... by this particular assessment and that if it were to go back in allowing credits such as requested by Mr. Reilly, that it would hav to go back and tax for those years; that therefore his recommendation was that the City grant this peition insofar as adjustment of annual rent value paid, but not as regards any of the other offset claims. The meth<;>d.of ~ssessing such leasehold ~nterests was discussed briefly for clar~f~cat~on of the Board of Equal~zation. Mr. Harrison advised that Mr. John Cole of Fairbanks had reviewed the computations and aide 154 Regular Meeting March 2, 1964 .~ in all of our leasehold assessment.s. Myr. Stockton inquirea if there had not been an insurance settlement on the loss of the dock due to Coastwise Line accident and the Manager said there had but that the Attorney had advised the amount could be used in any manner City wished and this had been placed in the general fund; but also that the assessment as prepared for this tax roll, does not include any value for that destroyed portion. Clmn. Vincent - I would move that the City accept the City Manager-Assessor's recommendation on this matter. Seconded by Clmn. Shaw. All in favor. The Mayor asked if there were any other matters to come before the Board of Equalization and there were none. Clmn. Vincent - I would move for adjournment as the Board of Equalization. Seconded by Clmn. Lantz. All in favor. 1\.' C/ r-' - F;':: Myr. Stockton then immediately called the regular meeting of the City Council to order; roll was called, those present being Myr. Stockton, Clmn. William Vincent, William Shaw, Bill Lantz and Dan Bedford and Clmn. Del Zentmire and Richard Kirkpatrick absent. City Manager James Harrison also present, and City Attorney Howard W. Pollock. Item 3 - Minutes - Pages 146 through 15~, February 17, 1964 regular meeting on hand and read, Clmn. Lantz - I would move that we approve the minutes beginning Page 146. which is the regular meeting of Feb- ruarv 17. 1964 to the close of that same meeting on page 153. Secon- ded by Clmn. Vincent. All in favor. Item 5A - Instructions regarding purchase of paving materials and a~ndant water materials; and policy on replacing water services on Second between Jefferson and Adams - The Manager briefly reviewed the underground water and drainage work which is needed in connection with the paving program, and a part of the CLt~~s~orce account work. He advised that price quotations on water materials are higher than for the 1962 construction, which he thought understandable as there had been a price increase in the asbestos concrete pipe and also the fact that both unit materials and freight costs would be more on this very small order as compared with the lar~e amounts involved in the 1962 construction, $1,000 as compared to ~lOO,OOO. Turning first to the drainage pipe needed,/tJ~'/~t/tj1, the Manager advised several prices secured, which he would read, and asking consid- eration of the new standard Armco Hel-Cor pipe which is metal with a wrapping for added strength, basically water-tight, and faster to in- stall than concrete, except on the 150' of 12- pipe recommending the rili~ar GMP round ~YmRe at $1.10 pr l.f. compared with $2.00 for EIR- t pipe, ($300.). For the 900 l.f. 15", he recommended the round Hel-cor at $2.07 per l.f. as compared with $2.37 for the CMP and $2.54 for the arched Helcore1($l,863.). For the 80 1.f. 18", he recom- mended the round Hel-cor at ~2.47 per l.f. as compared with the CMP at $430 and the arched Hel-cor at ~2.95, ($197.60). He noted that in each case the recommendation was for the cheapest type except on the 12" which needed to match what was already installed. He noted the valve boxes are on hand. The quotation from Concrete Products of Alaska i'or fittings, and which was in recent years consistently lower than ordering from out- side were for 3 manhole castings @ $92.50 ea. or $277.50; 8 catch basins @ $85.00 ea. or $680.00; various 30" unreinforced fittings: 7, 4' lengths w/base A $12.03 or $336.84; 3, 3' lengths w/o base @ $10.97 or $98.73 and 4, 2' lengths w/o base @ $12.81 or $102.48, or a total for drainage of $4,021.15. The water material needed the Manager reviewed was for the replace- ment of wooden main on Second eetween Jefferson and Adams, and which should be tied in with the 10" a.c. pipe installed and as recommended by the Engineer to loop the business district. He advised that it had been difficult to gt prices on this material and of those received Western Utilities Supply Co. was low as they were in most of 1962 materials bidding, but up from those prices, the 10" pipe now being $3.25 as comparedd with ~3.l84 and 400' needed; 1, 6" RTx6"RTxlO" Tee. being *J1YJiXlYXMnllaijr3(jfllilYifl'UY$JIYXJ $94~S4,~ as compared with $52.89; 2, 10"RTxFlg. $36.78 as compared with $32.51; 25, 3/4" CtoI Adapters $1.15 ea. as compared to $1.26 ea; and 23, lO"x3!4 saddles @ $7.50 ea. as compared to $5.4b ea.; and with no comparison available on the one 8" RTx6" RTx 10" flange quoted at $116.98 and needed. The Manager advised he was rather at a ~oss as to how to proceed; that being less than a carload the freight costs were higher; that the mater- ial was needed to be on order soon so the Water Foreman can start work I I I ~aa : J Regular Meeting March 2, 1964 4~~ ~V~ and needed the Council's instructions in this matter. Council discussed the degree of detail required in advertising for bids for such items which had to exactly match the existing plant as being a deterent to bidding in this case being practical. To Mayor Stockton's question the Manager advised that the money for this would have to come from the City paving budget as the water department had no funds to replace its lines but could not recommend paving over this wooden main. In further discussion it would clarified that this would be another step toward looping the downtwn area with 1011 line as recommended by the Engineer, though it would temporarily tie in with a 6" line installed in 1954; that this work was further needed in that the cutting down of the street to grade would expose the present main. Clmn. Lantz asked if this would occur elsewhere and the Manager advised that the Engineer had gone into this and advised itwould not, but that the City would have to be on the watch for this and ready to cooperate with owners who may feel their services are too shallow after the grad- ing. The City Manager recommended acceptance of the low quotations as reported here for the quantities states, advising that he would prepare for the Council a full tabulation in writing. Clmn. Lantz - I would move that we authorize the City Manager to contract for this particular materials in Question as he has negotiated for prices now. Seconded bv Clmn. Bedford. All in favor. Second part Item 5A - Policy on replacing water services on Second Ave. between Jefferson and Adams - The Manager reported that the normal charge for a new 3/4" service was $~O. but that with the pre-paving conditions the Water Foreman estimated he could install these replace- ment services for $69.20 or $56.20 if the curb box etc. not needed, and the Manager therefore recommended an average rate of $50.00 be charged and handled on the same individual type basis as the sewer service re- placement has been successfully handled in recent years. Council and Manager discussed this in some detail and it was so planned that the Manager should make known to all persons concerned exactly what was being planned, their opportunity to improve their services while the ground was open and to arrive at a prior understabding and signed work order with each. The $50. fee was agreed to and to be payable at the rate of $5.00 monthly; if not paid service tore disc~ontinued. Clmn. Lantz - I would move that we establish this said policy for replacement of water services on Second Avenue from Adams to Jefferson in preparation of the 1964 paving only. Seconded by Clmn. Shaw. It was also agreed prior to the motion that all services should have a properly installed thaw wire at owner's expense while this work being done. Vote - All in favor. Item 6A - Discuss authorizing part-time clerical help for Police Depart- ment - The Manager explained the need for a part time file clerk in this department due to the many necessary reports the department prepares and which are, of course, worthless if not currently filed; advised that he would like approval to employ such a person to work one-half day for one week and get things caught up and then to work one-half day twice a week; that the pay he recommended be $2.00 with only FICA and workmen's compen sation allowed and no other fringe benefits whatever. The Manager ad- vised that this extra filing could not be absorbed by the existing cleri cal staff and the police department is unable to keep it up. Clmn. Vin~ent - I would move that we authorize the hiring of a part time clerical helper in the police department. Seconded bv Clmn. Lantz. All in favor. Item 6B - City Manager's report - (1) Have received an advance of $32, 000. from HHFA on the paving project which will enable us to pay all bil on this project; that no Government money had been received on any other project and are now working on the performance and payment bonds for the fire station~ public works building. Mr. Pollock then explained the problem which hinged on the fact that Mr. Cameron's bonding company was a small company though of sufficient size, limited by the Treasury Dept. to not more than $62,000 on anyone project; that none of the larger bonding companies will bond a small Alaskan contractor, and HHFA was re- quiring every piece of paper involved in the reinsurance of the amounts these bonds exceeded $62,000 to be originally signed by the officers of the reinsuring bond companies; that he had secured specific instructions from them and by use of every possible facility was he believed getting the data reqired by HHFA. Mr. Pollock went into this in great detail and assured the Council he would diligently pursue this matter. The Manager then reported further on the fire station construction that the contrac~or has been paid $42,000 by the City and has progressed be- yond the p01nt where the City could pay him off with the funds it has remaning in that account, $44,000+; that he was given notice that he is 156 Regular Meeting March 2, 1964 '(., # . proceeding at his own risk. (2) The smelter people have asked the City to annex the property which they have arranged to buy though they have not yet paid on it. The Manager advised he would acknowledge their let- ter but take no action until they do buy. (3) Marina being built by Eads Brothers is supposed to be in operation by the 16th of March and he had advised them some members of the Council might like to be there when they bring in the barge for repairs. (4) Cooper Landing Isaac Walton League has written that they want to establish a trap shooting range at the dump and asking for a piece of equipment to clear the ground; that he thought this a small thing to ask in return for use of the range by the public, but did recommend that they be required to have adequate insurance on any operation they engage in as sponsors; that if the Council had no objection, he would clear the land but not allow the use of the land until a proper agreement is made. No objection. (5) That he would like permission to discontinue charging the $2.50 fee for destruction of dogs on request of the owners and see if this will help with this problem. No objection. (b) Have received the long over-due first payment from Civil Defense for the last quarter of 62-63 matching his portion of salary and travel expense allocatted to C.D. (7) Also, have received $12,000 on the liquor license refunds and a portion of the business license refund, noting that we had not received these monies when we considered them due and were getting concerned. ($) The electrical outage which occurred last week was a continuing low voltage at night which he did not know about until th~next morning because no one called him or anyone else; that he had tried to impress upon everyone before and again, that they should always call him when this occurred; that what had happened was that one phase went out on the CEA side but came back on on our side of the line with this low voltage. (9) That the Chamber of Commerce has written to the State on the Lowell Point tidelands property matter and Jerry Martin is on va- cation, so it was thought to wait until he returns to learn his plans before proceeding further. (10) Presented tentative drart of the annual report which he is required to present the Council and publish each year, advised intention to print in City Hall and have Petticoat Gazette include in an edition same as last year. Asked if Council had any suggestions. (11) Noted that he had received from Rep. Cole the projected revenue for the State for 1963-1969 and that it shows Seward is not left off the ferry schedule but rather Anchorage is simply given 14 trips in summer. (12) That we have received three, two-drawer file cabinets for the Council and have delivered one to Clmn. Vincent and Lantz; that the third was still available. (13) The-paving bonds havebeen printed and should soon be in Seward for signing. (14) KIBH has proposed that the xx electric utility run a paid ad program and asked if the Council would like to hear these suggestions on an agenda. It was agreed to do so. (15) Manager advised the Mayor had been appointed one of the national representatives to the American Municipal League Convention which is a very high honor and which he thought the Mayor not tell of himself. (16) Recalled that the State Fire Marshall had inspected the Andrews rooming house and copy of his report and re- quired corrections show that they cannot possibly feasibly meet all the requirements for change to make this a public rooming house; that he and the fire chief intended to go further and condemn the building as a residence if the Council wanted this action taken - that he would not personally ever condemn a residence no matter how bad on the basis that a home is almost sacred and if a person wants to burn himself up this is his right; that this building is by far the worst building-he has ever seen and has seen some very bad ones; that the Fire Department want to condemn this building and the State Fire Department has taken the action pertaining to the public so that he now needed to know the desires of the Council. The Council discussed this matter, and respect- ing Mr. Andrews right to choose his living conditions, recognized also that the City had obligations to surrounding properties because of the fire hazard; that possibly Mr. Andrews decision would be to voluntar- ily change his residence, and therefore the Manager to discuss this with him in an effort to gain a voluntary acceptance of a program of improvement of this property. (17) That Rep. Cole had called advising that the State is again wanting to give the State Building to the City for $1.00, that he had placed a condition on this even before this report to the Council, that the City would want the wiring redone to meet the State's own requirements as before occupancy, and that the City would want to go into lease agreements with the State beforehand. Council agreed proceed with caution and not take the initiative. (18) We have had a trial with the Jim Burke's Dock Coffee Shop to col- lect sales tax. The Manager and Attorney reported on this case in de- tail and advised the City had been awarded judgment, but that notice had been given an appeal would be taken to Superior Court, which means starting allover since the Magistrate Courts are not courts of record. "-."l rz 1-- ~, e;-.:; ~~~~!~~ ~~~ttg~ M~~gR t~,lf~~4 157 No objection to using the City Attorney on this case. (lQ) Copies of a bond program design which Mr. Richard Sassara of Governmental Statis- tical Corporation had forwarded were distributed to the Council for review. 1.1-~1 I Item 6c - Report on Proposed Legislation - Thle to press of time the Manager advised he would report only on those bills pertinent to a municipality - HB244 cancelling the 10% grant of land for boroughs- Strongly oppose. HB 348 non-licensed electrical contractors ok in cer- tain areas, basically as we are now doing, and no recommendation. HB345 repealing mandatory borough act. No recommendation. BH 344 re- pealing regulatory power of the public utility service commission. Presently not under this power as a municipality and this as it should be. HB338 Limiting the amount of money which m~t be collected from a municipality for its torts and Council strongly support. HB335 re- lating to exemptions under sales tax and Council against these examp- tions. HB 331 That all school plans must be approved by the Sate and recommending against. HB 332 How boroughs may add to their powers and Clmn. Vincent may report on this later. HB 330 That borough may take over planning and zoning, not that it must and recommended for this one HB 329 re fiscal procedure and will report later when know if it affect municipalities. HB 322 preventing leasehold interest taxation when property owned by Government agencies and recommended against strongly. HB 317 tax exemption to historical societies and recommended against this as he berieves all such exemptions should be the business of the Home Rule city. HB 314 assessment grants to boroughs of $40. each voter and not less than $25,000. Thought ok if only initial grant as this would bring this borough about $120,000. HB 310 would give the boroughs a little revenue from oil royalties etc. and recommended for. SB 265 gives more flexibility in granting tax exemptions. Recommended for. SB 261 requires bonded indebtedness to be published three times before having a bond election which appears undue and recommended against. SB 249 that private property used as shelters during practice or actual emergency;be immune from suit and recommended for. SB 248 Separate rates of taxation for three classes of property - lands, buildings and fixtures and thought this should be opposed as it would be a terrific assessment problem. The City Manager was instructed to transmit the foregoing supports and objections to Rep. Cole in Juneau. Item 6D - Myr. Stockton advised that Clmn. Zentmire's term on the Armory Board had expired and that he would at this time, like to reappoint him to this Board. Clmn. Shaw - I would move that Myr. Stockton's appointment be approved and Clmn. Zentmire be retained on the Armorv Board. Seconded by Clmn. Vincent. All in favor. Clmn. Lantz asked that the next agenda have an item for general dis- cussion of annexation of some certain areas. Agreed. I C mn. Vincent - I would move that we 0 into executive session. to discuss financial matters in accordance with Charter Section h . Seconded by Clmn. Shaw. All in favor. Clron. Vincent - I would so move that we close this executive session. Seconded by Clmn. Shaw All in favor. I Clmn. Vincent - I move we ad~ourn. Seconded bv Clron. Lants. 12:30 am Approved: Attest: , ~ II J~ -/l -I- c 4/j_~ CY~ a &~./P>J /. )~-' ",e ./:.~ ~ --- Perry R. Stockton, Mayor Beatrice E. Watts, City Clerk-Trease - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Regular Meeting March 16, 1964 Mayor Stockton called the regular meeting of the City Council of March 16, 1964 to order at 8:05 p.m. Roll was called and those prese~nt were: Mayor Perry Stockton, Councilmen Richard Kirkpatrick, Bill Lan~ and those absent were Clmn. Dan Bedford, William Shaw William Vincent and Del Zentmire. Myr. Stockton noted that since the Council did not have a quorum, on agreement with the two Councilmen that the Council would recess and reconvene at 9:30 a.m. on March 17, 1964. Mayor Stockton reconvened the above regular meeting at 9:30 a.m., March.l?, 1964. Roll was called and those present were Mayor Stockton C~un?~lmen Dan~ed~ord, Richard Kirkpatrick, Bill Lantz and Clmn. ' W~ll~am Shaw, W~ll~am Vincent and Del Zentmire absent. Item 2 - Minutes of March 2, 1964, Clerk advised not yet ready. 158 Item 3 - No persons present to speak to t;he Council. -' --J Regular Meeting March 16, 1964 "'., cr ,-., Item 4A - Governmental Statistical Corporation regarding fiscal agent services - It was reviewed that this subject had come up as the result of consideration of refunding one of our revenue issues, and the thought that if such a program is entered into that it should be carefully worked out for the entire City in order to make the greatest benefit. c-', r:;-' Mr. Dick Sassara then discussed in detail the function of his firm, the scope of their operations, many details relating to fiscal plann- ing for municipal bonding and other fiscal advice items. Brochures showing the type work they do were presented to the Council for study. He pointed out repeatedly that their firm acts continually in the in- terest of the City in timing, selling and planning bond issues, in actually being a buffer between the City and the financial interests in the matter of securing the lowest possible interest rates~consis- tent with sound financing, being an intermediary between the City and the financial interests which are natura~ly interested in high intErest. In connection with the possibility of refunding, Mr. Sassara recom- mended not entering into this at this time of the year due to the normal high and fluctuating municipal bond market for A~aska bonds at this time of year, which he advised appeared to be connected wih the seasonal construction starts and high demand for funds, so that a refunding would be more beneficial from this point of view later on and also make it possible to thDroughly review the City's invest- ment and borrowing before going into the market. Mr. Sassara a~so described briefly their services in connection with advising on the investment of temporary surplus funds. The Manager explained the City's present program and it was thought there should be conference to learn if more return could be had from another type of investment, realizing the restrictions upon the City and perhaps limitations on the local outlet. Mr. Sassara pointed out that municipa~ bonds are very desirabel in- vestments and that a well known good reputation was very important to any city; that his firm was making A~aska known on the East coast where it is not known, and that there is a growing interest among their contacts; that a bond portfolio built up over the years was of especial value in selling any new issue since the buyers would then, be familiar with the community andits record; that ~t might be of interest to the Council that many states have laws prohibiting the bond buyer from acting also as a fiscal agent, and this information submitted without intent to harm any of the very reputable bond people operating in Alaska. Mr. Sassara reviewed the size of their office and advised they were well saffed to handle this area as they had a teletype in the office by which they could and did send to their New York Office daily ex- pert opinions and advice on the Alaskan situation, that it was through this network that Seward had already made itself known on the East Coast through th~ir work for the State of Alaska's new Development Corporation; but that the building of a financial rep- utation for stability is a long slow process and actually in the case of Seward as a City would not be able to improve its rating / over that of the State generally which is rated as a BAA on a scale which starts on AAA and is not good. Mr. Sassara advised it was im- portant in improving financial status to complete and return any and all requests for such information and the Manager advised that the City did do this. Mr. Sassara discussed the refunding of the revenue bonds in detail, pointing out why he recommended not rushing: the bond market for Alaska at this time of year being as usual poor as mentioned above, the fact that an issue can be refunded only once and therefore the best possible sale should be secured through public bid with some changes in the specifications for instance as relates to the extra interest to cover underwriters risk which is a risk normally accepted by the underwriters. Council asked about cost of Governmental Statistical Corporation's services and Mr. Sassara said he could not give a definite figure until he gets further into the details with the Controller and Clerk, but probably within the $750 - $1200 range per annum, and that it would depend also on how broad an interest the Council wanted them to take; and to the Manager's question, he advised this would be in addition to preparing any specific bond issue, but that these specific charges are from 38% - 50% less if they have the over-all account. I I I . -./; Regular Meeting March 16, 1964 --" ~n JL,);;J To the Manager's question, Mr. Sassara advised that he would not be able to compile all the data needed by himself but would need the help of the City's staff, but would keep it to a minimum; that such as data from the books of account he would do himself. The Mayor requested Mr. Sassara to work with the Manager and bring a proposal to the next meet- ing for services and fees for bond refunding and general fiscal advice, not any planning for a new issue, and Council concurred. The Council then reviewed with Mr. Sassara the prospects for new industrial growth in Seward. Item 4B - Inlet Mechanical, Inc. claim for additional money for 1962 Water Project - The City Manager advised that as Manager and head admin- istrator~it was his recommendation that this claim, copies of which were presented to the Council earlier, and which was discussed in executive session on March 2, 1964, be rejected and that the City Attorney be so instructed. Clmn. Lantz - I would move that we approve the City Mana- ger's recommendation and also reject the claim of Inlet Mechanical. Inc. and so advice the City Attorney. Seconded by Clmn. Kirkpatrick. All in favor. Item 4C - Roland Lane claim for additional fees for design of Public Works Building - The City Manager advised that as chief administrator for the City and Budget Officer for the City of Seward, that it was his recommendation that this claim be denied and this recommendation be given to the City Attorney. Clmn. Kirkpatrick - I would move that we reject Roland Lane's claim for additional fees for the public works .,guilding. Seconded by Clmn. Bedford. All in favor. Item 5A -Confinn decision to accept the State Building in Seward - It was reviewed that upon urgent request of Seward Legislator for an in- dication of how the City would respond to a gift to it of the State Building for $1.00 as the Legislature was about to act on such a plan with the alternate being for the building to be put up for public bid; that the City was not in a position to have this happen, and therefore the City Clerk had polled the Council with the result that all members had agreed to accepting the building for $1.00 providing the State would rent from it on lease basis and that title would rest with the City; that he would suggest the further requirement since the State had the long standing requirement that this building be completely re-wired, that the State complete this re-wiring before title was transferred. Clmn. Lantz - I would move that we confinn our decision as polled by the City Clerk on the acceptance of the State Building. Seconded by Clmn. Kirkpatrick. All in favor. Item 5B - Proposed Resolution No. 363, naming April 4th and 5th for Seward Day celebration - The Mayor and Manager reviewed the very con- fidential advance notice that Seward had been named an All America City wi~h announcement of this scheduled for March 26, 1964; that plans for the celebration must be made, and that this Resolution had been requested by other Alaskan municipalities, so that it would be mailed to all cities as a confidential mailing, and it was requested that the record of this meeting for this item not be transcribed until after March 26. Resolu- tionNo. 363 was then read as follows: RESOLUTION NO. 363 WHEREAS ~he CITY OF SEWARD has been very confidentially given advance notice that it is to be honored by the grant of a 1963 All America City award for its activities in 1962; and ~EREAS official notice of such grant will be given to the press on March 26, 1964, after which time it will be public knowledge; and ~EREAS presentation of such award is to be made early in April; and WHEREAS April 4 and 5, 1964, have been set aside as days for great celebration in the City of Seward of the granting of such award; and WHEREAS it is the specific desire of the Mayor, members of the Common Council, and all citizens of ::the City of Seward that all of Alaska participate in this honor and join in its celbration; NOW, THEREFORE, I, PERRY R. STOCKTON, Mayor of the City of Seward, do hereby declare that April 4 and 5, 1964, are hereby officially desig- nated Seward All America City Days, to be devoted to the celebration of the honor of the granting of this 1963 All America City award to the CITY OF SEWARD; and 160 Regular Meeting of Y~rch 16, 1964 '\.:5' CI: I do hereby direct that a copy of this Resolution shall be presented to the Governor of the State of Alaska and to all Mayors of all Cities in Alaska, asking that they proclaim April 4, 1964 as Seward All America City Day, for celebration throughout Alaska and its municipalities. Passed and Approved by the Common Council of the City of Seward this 16th day of March, 1964. ,-'., --- (,~ -, t!i.: Clmn. Kirkpatrick - I move for approval of Resolution No. 363. Sec- onded by Clmn. Bedford. All in favor. Item 5C - February accounts payable, total sum $22,094.56 ger asked the Council to add $750. for the balance of the get for radios as budgetted. Clmn. Kirk atnack - I would the a roxal of accounts a able in the total sum of 22 .. Sec- onded b Clmn. Bedford. All in favor. Detail as follows: Alaska Court System 75.00; Alaska Shop '1.95; Alaska Steamship Co. $141.75; Alaska Telephone Cor~. $315.65; Alaska Agency Paymaster $10.00; Andy's Oil DelNery $100.00; Arctiv Office Machine Co. !71.55; Auto Electric Sales & Service $7.66; John P. Bagoy & Assoc. ~195.60; Bayview Plumbing & Heating $6.50; Black's Linemen's Supply $98.02 B & C Auto Electric $330.65; Carrington Co. $60.45; Chugach Electric Assoc. $10,080.00; Don's Cafe $29.35; Durant's Hdwe. $2.40; General Electric Supply Co. $39.43; Industrial Air Products $3.60; Kirk- ~atrick Printing Co. $118.00; Rupert C. Kulin $120.50; Roland H. Lane $422.35; Line Material Industries $451.97; Mart Variety $2.70; Modern Motors $72.03; Northern Supply, Inc. $41.91; Elwood Nielsen 19.00; Northern Bank Note Co. $201.30; Occidental Life Ins. Co. '~2.1g;Osbo's Elec. Supply $1.80; E. A. Patson, Parts & Equi~. '107.20; Penninsula Motors $9.85; Petro lane Alaska Gas Servo $8.96; Petticoat Gazette $11.75; Howard W. Pollock $1,144.92; Mrs. L. V. Ray $125.00; Sears Roebuck $.43; Seward Builders Supply $19.35; Seward Drug Co. $25.93; Seward Distributors $527~90; Seward General Hosp. $22.50; Seward Hdwe. $57.51; Seward Public Utilities $1,717.15; Standard Oil Co. of Calif. $1,148.71; John Stepp's Friendly Ford $41.22; Supply Center $9.78; Sol J. Urie $7.92; Pat R. Williams Ins. $897.67; Yukon Equipment, Inc. $31.94; Yukon Office Supply $80.01; Civil Air Patrol fora subtotal of $20,289.00 per schedule presented to Council with vendor name and use coding; detail of bills paid prior to Council approval, also scheduled for the Council: Herman Leirer $2 232.50; Sears Roebuck $56.31; Modern Motors $5.00' Hishek's $6.75; Walter HOman $24.40; Garrison Fast Freight $16.00; Melville Lohman $12.75; James Harrison $10.60; James Harrison $26.90; Seward Public Schools $1.05; Dept. Rev. State of Alaska $9.45; U. S. Postmaster $32.28; Occidental Life Ins. Co. $24.19; U. S. Postmaster $71.40; Alaska Railroad $11.03; Genevieve Schae- fermeyer $5.00; Alaska State Police $6.20; U. S. Postmaster $3.75, for a subtotal of $2,555.56 paid ~prior to approval and a total of $22,844.56 February accounts payable. Item 5D - Receive proposal of KIBH for a daily radio program to be sponsored by the Electric Department - The radio station's suggested program having been mailed to the Council earlier, they discussed the desirability of sponsoring a program and also other types pro- grams. Myr. Stockton noted that the radio station has over the years given freely of radio time for municipal and utility announce- ments, that the electric department, could if desired properly spon- sor an advertising or information program, also that the type pro- gram will probably affect public relations which are already sensi- tive because of necessarily high rates and the problems in recent months of interrupted service. It was thought best to carefully go into this subject and hear the opinions of the absent council mem- bers. Clmn. Kirkpatrick - I would move that this matter be tabled until a future date - date to be at the discretion of the City Mana- ger. Seconded by Clmn. Bedford. All in favor. Prior to motion, the Manager advised he would not recommend on this subject. Council then asked that he give study to the matter, work out some program alternates, particularly informational, and Council would evaluate the policy aspects of whether or not to enter this new area. Item 5E -Borough Assemblyman's Report - Clmn. Vincent being absent, the Manager noted the report from the Assemblyman which had been for- warded to all 'Council members. Council discussed the borough school operations and capital improvements program, financing of same, municipal and borough sales tax idea, loan and/or grant from the State to get the borough started; that Clmn. Vincent was particularly concerned about the borough school capital improvements and desired conference with the Council in these regards. Regular Meeting of March 16, 1964 j61 I Item 5F - City Manager's report - (1) All Planning & Zoning Commission members have been sworn in. (2) Have received the $135,000 street bond sale money and it is invested in certificate of deposit. (3) Mrs. ward withdrew her~ request for zoning variance for the old hospital as she decided it would be too expensive to remodel. (4) The repairs to the San Juan Dock warehouse being done by Halibut Producers, Mr. Reilly and aid from the City are now completed and consist of new walls, ceil- ing and walls and floors in the hall between the old and new sharp freezers, new joists in the shrimp proce3ing area, outside wall of hold- ing room adjacent to new sharp freezing room. (5) Mr. Terrill Schenk is back in town and reports that aftter this season Halibut Producers will have a year-round operation for frozen fish through this facility; that HPC fish from this facility last year was the only one in the U.S. of sufficient high quality to be approved by the Federal Government for export. (6) At the next meeting, the Manageradvised, he would like to present the Council with a request for a dump electric rate for municipal and public utility services; that he felt the electric utility should not make a profit out of the people and requested the Council's authorization and wishes for review of this before budget time. Council, requested said review. (7) Next Friday, March 27th, the Mayor and Mana- I ger to be in Anchorage for the TV publicity of our All-America City celebration (KENI), with request that if the Mayor canot go, that another elected official accompany him on this. (a) Pending approval of the personnel manual, will continue with Seward Day as a no-work holiday with Council approval and this was approved. (9) Reported communication from George Anderson of Southeastern Alaska Development Corporation regarding the development at the head of the Bay and the Manager reviewed his discussion with Mr. Anderson resulting in their agreement to put up some sort of definite presentation to the Council instead of rather indefinite proposals through his office; that this is the same project he went to Seattle on last year and same status. (10) That the performance and payments bonds for the fire department building and the public works building were still not approved by HHFA; that the City Attorney was to follow through on this and get written approval and he had not done anything yesterday he was to call the Manager before noon this day, but did not. (ll~Fire Station dedication is scheduled for April 4 or 5 as part of the All-America celebration, so we can have Mr. Durkee and others helpful in this present. (12) That HB361 before the Legislature would place all police and fire municipal personnel under a Board under the Governor; that he has worked under this type arrangement and found it very bad as local control is lost. Disuussed briefly. Manager advised that his opinion and that of the Chief of Police had been requested, they both strongly recommended against by telegrams and it stopped the bill. Item 5G - Bills before Legislature (including (12) above - SR2y relat- ing to juvenile detention program and 1'ac ili ties and asking for an investigation. That he thought the Council might not want to take action but would recommend the Chief of Police do so. HCR27 Manager recommended support for revision and updating of municipal code in Statutes. HB157 the same tax exemption bill for religious and other non-profit institutions the Council has been supporting before. SR21 making it illegal to refuse to approve reissuance of liquor license -recommended Council be strongly against this since this is the only way the City can meet its responsibilities in administering the liquor laws and best way to be sure of collecting amounts due the City. HB300 making it ok to impound a dog dangerous to persons. Recommended Council support. HB354 providing for a use tax as well as a sales tax and recommended support. HB361-see Item 5F(12). HB405 pertabig to boroughs and not recommending as not sure what it says. Same HB40ili. HB396 was introduced by Rep. Cole at request of your City administra- tion so requesting Council's support. It would clear up the amount of interest on personal property tax judgments. HB3a6 - Initial pay- ment of grant to Kenai Peninsula Borough for assessment work, etc., r€commended support. HB390 lets an organized borough select 10% of total lands within the borough and he thought this not good as in some areas could let the borough select all the public lands. HB293 reduc- in~ penalty on taxes delinquent and administration strongly against th1.s. I I The Hanager advised that of all the bills which have come through these are the ones he recommended action on - those reported and as not'of interest to municipal Council not listed here. Clmn. Lantz - I would move we approve the City Manager's recommendations and instruct him to notify our representative in Juneau of such. Seconded by Clmn. Kirkpat- rick. All in favor. The Manager reported that the State is considering cutting out all Civil j62 ":) .., ... '" ... . ro .,., '~a . ...,; "" a E , hegU.J..ar ,J,ee 'JJ.ng 0-1- 1", rS;n .i-O,~ 1. "OIl- Emergency Session MarcD 27, 1904 - May 3, 1964 J-.....) Z ,'-. ,lefense budget expense, some ,)>50,000, which eliminates some $1,000,00( .,'ederal spending in Alaska; ttlat this 'dould mean while the Fire Sta- !~ion would be completed, the 3tate \'lould have to refund the Federal !}overnment what it has spent as the City would not be able to occupy it as planned as an emergency operations center; that he did not know what to recommend on this - did not know that it would be reason- able not to have a local civil defense agency, that everyone wants ~o save government money, noted all the property stored in this area alldwhich would have to be disposed of. Clmn. Lantz advised he thought '~he State and City should continue with C.D., thought there had been need of some improvements and thought they were doing this recently. }lyr. Stockton also thought the municipality should be concerned with C.D. and should have a program for it, especially for the disaster phase of the program, and these things were discussed. Clmn. Kirk- patrick - I would move that we notifv our proper people that we have taken a stand in favor of the continuance of the Civil Defense effort. Seconded bv Clmn. Lantz. All in favor. Clmn. Lantz moved to adjourn. Seconded by Clron. Bedford. 12:20 p.m. ,-, ~ Attest: tZ~ d- {u/cdL, Beatrice E. Watts City, Clerk-Treasure -;. - - - -~ -~- - rge;;'c; ,se~s~:- o~ Mq.rch 27 ~ i964:M~y- 3.-,-~ -964- 731?fJf"-Y- fI -Ji--V l-'3<f" ,,4ft) ~~ :J1)-1/~<f-' ~e-U~,~ loM">--{fS't{-, Afte7 the ea qUakELOO .l}1.(n;'bJ1..27Ll964..,.,Cg_~I1~j.J.men Del Zentmire, ) William Vinc ~an~'!!ITl'iilLan't;3'~vened the 'Council in specialememergency session to direct the effort to protect life and property, and prov~de for the public welfare. Clmn. Zentmire was named acting Mayor~ . .. . BBBDx in the absence of MayorS to c k to n . IImnlm1ftw..mi11ir~pM.1I'I1II~1I'lIPillillIII1iIiilmihmf!WfWlWlWf1l'lim1l'lWm1h"amf"': This emergency sessionremained in session until May 3, 1964 with notifi- cation of meeting reconvening being by personal contact. Approved: O.?M1 a ~~ Perry R. Stockton Mayor The special emergency meeting was reconvened at 8;00 a.m., March 29, 1964 for the purpose of (1) appointing a deputy director of civil defense, and (2) to discuss policy regarding possible evacua- tion of dependents. Roll was called and those present were: Mayor Perry Stockton, Councilmen Dan Bedford, Del Zentmire, Richard Kirk- patrick, Bill Lantz and William Vincent. Clmn. Shaw was called to military duty and thereby relieved of Council duties. Item 1 - Mayor Stockton advised he would like to appoint Clron. Zent- mire Deputy Civil Defense Director and this appointment was confirmed by unanimous consent. Item 2 - The City Manager-Civil Defense Director advised there existec a problem of sanitation due to inoperable sewer system and a general health problem with First Lake being the only source of water, and which might continue to exist not only for a few days but weeks, pos- sibly months; and with this in mind he was asking the Council's advice as to what is best to recommend to the outside world as to how they may assist us, and especially regarding voluntary evacuation of dependents if outsid~ssistance can be secured. The Council dis- cussed this matter and due to the health hazard, the fact of no furthlr school days being planned, the severe economic hardship which would befall many people with no payrolls in town, concurrence in the pro- gram by the medical advisers, and that rebuilding could progress faster if those dependents, especially small children, were evacuated, Clmn. Kirkpatrick - I would make such a motion. that we gO in favor of evacuation of the women and children on a voluntary basis. Secon ded by Clmn. Lantz. All in favor. Myr. Stockton and the City Managel to request this assistance of the Governor and if necessary, the President. Mvr. Stockton recessed this meeting at $:20 a.m. until further notice. The emergency session was reconvened by the City Clerk at ~:6f p.m. March 30. 1964 by the City Clerk in the Mayor's absence an mn. Kirkpatrick moved the Clmn. Zentmire be Mayor Pro-Tem. Seconaea by Clmn. Vincent. No objection. Roll was called and those present were Clmn. Vincent, Kirkpatrick and Myr. Pro-tern Zentmire. The City Manager reported on the meeting of all Federal and State Disaster Emergenoy Meeting of Maroh 27, 1964 The Oity being struck by a disastrous earth~uake at 5:37 P.M. ~~ich aggravated subse~uent serious fires and tidal waves whioh destroyed much of the oity and resulted in deathl and a state of homelessness to most of the residents; and with the unfortunate situation of both the mayor and oity manager being in Anohorage at this time, and some of the counoil members ~able to regain entry into the oity; a serious emergency existed whereby only three oouncilmen were avai.lable. At approximately 7:15 p.m., Oouncilmen Zentmire, Vinoent and L~ntz established City Head~uarters at the Seward General Hospital, as this was the only building with emergency operating utilities, and oalled an emergenoy meeting into session. Oouncilman Zentmire was selected as aoting mayor. It was deemed most important that auxiliary generators WaX'e neecleCl for power and heat to care foX' the homeless and publio, and to preserve fresh food supplies. Also that dynamite may be needed in the event it were deemed necessary to level buildings to contain the huge f~res; and possibly to free obstructions should the tunnel become blocked from Lowell Canyon, thus creating a wa~~ dam and threatening the Hospital and part of the city, l' . 'lLt&<-~6~ ";~ C_""'''-'-'k.J2-€;(edr1-/ It was agreed to appoint various responsible citizens to a<'~ - take oharge of feeding, housing, polioe and fire watches, ,SPL e~uipm.ent, traffic, radio & oonnnunioations operations, <'7"';J<<.~ repairs to the airfield, search parties, eto., eto. The Council decided to remain at the Emergenoy Head~arters and direot operations from there all during the nite and next day, and try to radio our status and emergenoy needs to Anohorage by whatever channel possible. This session was recessed at approx. 8 p.m. ft,\t"',. .,......"....~,.. .'-"....... " ~'. 1" fil. ;',,","','.\P~.' . ~~ ,"""Jr ~"'7 ~ r....~4......"'v..'. ..~.........'; . ..~' ,~_...'.......,,~ ....... . . ... 1"-" . ~ . .. ';'........ I lrb. /.. ",( ~-li ~<I .t ~ ,,,,. ..~. IL. ~/1 .~ 4fr(,; f J ;1/1",. Ii- i', J,'.,ti! ") ~ . ,/1.. lo'11~lttl.S, on tbe 21th 411)' of March 1"-, the PNe1~.t UO~ i1J/'" V' a "-J or duner" ~ tbe . tet. of .u.....k. ..... \M ,.....,l.al.. ., l mJ ". ..., Pv.b1.14 Ww 87:;, 8bt ~'l"a;;s. ... &:len~.4& e.D4l . ,.")'" ,>t., ". '/ .;)'l~A { G. it'S 0 L UTI 0 II 11~. .~ 1./ WHEF-US. C11;y ., kWaN 1a . pu.bUo nt1ty "hM.a ....4 It.1Ie, IlCV nU;lU~TOJlE. Ie It I'eSQl,n4. by C~QQ CouaoU of tbe Cl~ ., aevaN ~&t \tie Cff1u of ~iUcy Pla."\nLnt bo a" h~ b Nqueaud to arrange to ban \;he a;,pl'<lprbt. !"u4ezoal AI.., ~.." u.. toUow~ e:Ml"anCJ wClll'k ...endal tc \:he healtb. ."''7 - welt..... at tbe pecp1a &IlA prop.I'~1 of ~1s ~,,~.u~ e~dtJ' ;",..".,..-' 'iL r~ltl'; /j!t(. / I.. !k,j , ,-.. ............... ... '. udn tM U\J of S....... lJa tbe cS.~lo;.or.t of ~l"..rb, pI'Oj..u for aw.isa1w to ~e otU.. of ::.&ersehQ)' a&lVo1~~ f.....' appl'Oltal. ... ""or:: epprcwal. tor o..'tI'\wlUca Iln4 .~Y~c.a M4. -"'-r~&.tNd4D to lncllol4e tha foUowJzl&. , (1) rro3.ota ....-utl.a1 tOIl' FoteGd_ et ~. ~til. -'.c,- .. ..U..... '. . '. (2) '.art.1r ~...: :,..st~..t~c.. ~t ~'..U.l .,~ ~l..I:~,.. (I) '.:1....11I.. lD l'1ahHst ~,' h&J tb 1lA4 saD1 UtlC1D. (II) l'apak ......tClNt.1_ of ......tbl ptlWJ.o IIt.lUt1ea. . \ I : . ,I , ~ .. _ " . ..'.,. ~... . . w 1. . t ~ , I ,.Y ~1 ," 'I ' ; i_I) .'I.! /, i .;., ~ .., e.tl,.....:~:..~ .. Met ell. --WIle .. "114"_ .. ....u,.t ~ b .J:.I....~ ..... MUe a.. m, 0.,........ . · It :::1. aM ....... - (&tf".w,. wlo.. .......... YIi&.. ,.... ~ .u. . MIl -.., .. ...., __ ...... ... ..~..~h1WII.' ., 1M "In.A "'a .. (~ 1aeW....... tile Ual_.... ,... .,.. ..-... ... t. .. 'Ill'.... .... ',.. ",. . ' . ,..... .. '.lIIhA........ .t1fJ!J&'" . ...;. L. , , Atoteat r ~~. . Watta City Clerk-Treaaur8r . . Mayor .' . / . ., ~ ,~ ., , ...................;.-....- ............. '.w , " '. I .,'}~ l' .. . ;... . , .; "".. ,~.. ""' .... ,; ,"1'!' .. .. . '.," 'l .~* M, :..... ""'.1 . . . .' '.. ' ... "''''- , I . Specia2. Emergency :,:eetiEg )127/6i+-5l}16~ C.'!.)!~'fY'j' C 3 t i!j~+'fJ- f,J, Officials and Agencies possible connected with or responsible for aiding and coordinating relief and recon:::truction. h:ld in. Anch<;>rage that day and attended by the IJ[ayor and hl,meelf, wltn the lmmc<.ilate result that the Corps o~ Engineers would be in charge of reco~str~ct- ing all public faciliti(;;s in 3evlard damaged or destroyed l?y tn~ dJ.sas- ter, that while the Mayor was still in Anchorage for :ontlnuatlon~ of this meeting and on specific order of the Gover~or,t,{la~ he. had glven his approval of the resolution before the C<;>uncJ.l at thlS tJ.me by signing same. Resolution No. 387 was read 1n full as follows: RESOLUTION NO. ;~! 387 (See copy attached hereto and made a part hereof) City Manager recommended passage. Clmn. Kirkpatrick - I move for a roval of (Resolution 387 (numbered after meeting this resolution as written. Clmn. Vincent asked if this would mean the Corps of Engineers was in charge of everything and the Manager advised that the Council will remain in charge, but that they will offer assistance in total. Motion seconded by Clmn. Vincent. Myr. Pro-tem asked what planned reg~ing the industrial area and the Manager advised that the advise at this time is that Whittier would be in operation in two weeks but also word coming out from the Federal Government officially that Seward will be rebuilt and if not docks and railroad in old locations, nearby. Vote: Clmn. Vincent Yes' Clmn. Kirk atrick Yes' Clmn. Zentmire Yes' M r. tockton Yes. Motion passed. Clmn. Kirk atrick moved for recess of this s ecialememe~enc Seconded by Clmn. Vincent. :50 p.m. All in favor. Myr. Stockton called to order at 10:45 a.m. April 2. 1964 the recon- vening of the special emergency meeting of the City Council. Roll was called and those present were Mayor Perry Stockton, Councilmen Dan Bedford, Richard Kirkpatrick, Del Zentmire, Bill Lantz, William Vin- cent and William Shaw absent as he was on active military duty as the National Guard had been Federally mobilized. I . . I Item I - Mayor Stockton advised the Council that the City Council was still in full charge of setting policy for the local government and the rebuilding of the City and asked all members to realize this and to take note if they think this control should seem to be getting away from the Council, and to advise him. Item 2 - The Manager asked that the basement of the Seward General Hospital be designated as the temporary City Hall and the formal seat of City government as the Corps of Engineers say that the 3tate Build- ing is not safe, that this would be only until the new fire station is completed and would recommend that the City then move into that building until permanent quarters can be had; that he had checked with the Hospital Administrator and she is agreeable to this, except we will need to check with her as regards paper disposal, etc. Council discussed any other possibility and it was agreed there was none, the most likely being the log cabin and while this convenient for the pub- lic, completely inadequate for ~he City staff. In reply to question, the Manger advised that Mr. Cameron thought he could have the fire station ready in thirty days. Clmn. Kirkpatrick - I would move that we accept the recommendation as presented - that the regular City of Seward government and temporary City Hall be established in the base= ment of the Seward General Hospital. Seconded by Clmn. Vincent. All in favor. I Item 3 - The r-lanager reported a problem existed in reg~ to the recent- ly sold street bonds in the paving program being completely disrupted by the earthquake and to all other bonds in the question of whether the City could manage to make the next payments. He reviewed that he had had authority to go into an arrangement with 11r. Dick Sassara of G~ernmental Statistics, Inc. regarding refunding of certain bonds, and now asking the Council for authority to retain Mr. Sassara to work with Mr. Richard Thorgrimson of Preston, Thorgrimson, Horowitz, Starin & Ellis to bring the Council a recommendation as to what it should do with regard to the bonding program on the APW programs, and possibly the others. The Manager advised he could see no sense in paying interest on the street bonds revenue for months and then perhaps not be able to pave that the authority to re-issue will still be there; that the entire ' rebuilding may come under the disaster rebuilding of these APW pro- grams. Myr. Stockton continued that it would appear foolhardy to pave 164 SpeciaJ_ 3;mergency I(eeting 3/27/64 - 5/3/64 (?/:~I-(f) ~ ....., :listricts where it was needed before the disaster, but after a thor- ough engineering check de"elops that o~her areas should be the ones in priority need of paving, and that e"eryone could appreciate the iesirabili ty of not pavin,~ and then having to dig it up for under- ground work, and asked for discussion on proposal to employ Dick 3assara of Governmental Statistics Corporation per the above. It '~as clarified that the Council wished to ~roceed with this arrange- ment with this firm, or if they not available for immediate action, Nith the City's bond attorney, that this step would actually protect the City's financial integrity and not jeopardize it; that further to the bonding responsibilities, the contractor's, such as the pav- ing contractor, should receive formal notice of the City's intention; that Mr. Sassara did have sufficient information to take the first steps in this of giving notice to the bond companiesand then would no doubt have to get with the staff for additional information; it was further clarified that&ta~nt~5~~np~ment would not alter that of normal business with HHFA+~hr~ugn t~e Manager's office, but this new professional advice would pertain to advice in connection with bond- ing to protect the City's bonding integrity. Clmn. Zentmire - I would move that the City Manager be instructed to acquire the service~. of Mr. Richard Sassara for the ur oses of takin immediate action on our bonds to rotect the interest and fiscal inte rit of the City, working with Mr. Richard Thorgrimson, and if Mr. Sassara is not available,that he will work directly thruugh Mr. Thorgrimson. Seconded by Clmn. Kirkpatrick. All in favor. Item 4 - The Manager asked for permission to pay the City employees a regular straight-time payday with no overtime and on the next pay- day to get the hours as accurately as possible-that he understood the City emp~oyees do not corne under the Corps of Engineers pay, and not entirely clear if the Corps will pay them for any overtime; that anyone except those on the municipal payroll at the time of ,~ the disaster will be paid by the Corps. Clmn. Vincent asked who was in charge of overtime and the Manager explained it had to be in. general from his office with the foremen in direct charge during this period and would move back to the usual procedure of advance authorization as soon as possible. Clrnn. Kirkpatrick - I would move the City Manager be authorized to put out the City payroll as set forth here in this disoussion as the need may arize. Seconded by Clmn. Vincent. All in favor. Item 5 - The City Manager asked for permission to conduct City govern~ ment on the one hand aa,lCity Manager and on the other hand as Civil Defense Director where necessary. Myr. Stockton said he had this authority he was sure, but we would make it a matter of record at this time. Item 6 - The City Manager asked for a moratorium on utility bills, tax payments, and all City bills for thirty days as the City had enough money to operate for awhile but is unable to handle this de- tail under these conditions and the people unable to give time to such matters now; that if the Council does this the bulletin should explain what a moratorium is to avoid misunderstandings; that he would suggest it extent from March 28, 1964, the day declared by the President to be a disaster area, and to last thirty days, removing penalty and interest but not forgiving the debt. Clmn. Kirkpatrick - I would move that we declare a thirty day moratorium on all debts due to the City and that all interest and penalty would be waived for this eriod the thirt da moratorium commencin on March 28 19 4. Seconded by Clmn. Zentmire. All in favor. City Clerk-Treasurer to write the Treasury Department for data to publish on all Federal moratoriums relating to the public. Item 7 - The Manager advised that Bob Liebelt is going to the hospi- tal for surgery which should not be delayed and that he would take over the duties of this head of department if the Council had no objection. Myr. Stockton asked the lvTanager not to spread his time too thin and upon further discussion there was no objection. Item 8 - The Manager asked that the Council set a time each day to reconvene to take up City business if the emergency requires this; that possibly the CouncilJmembers need to be about their own business more though having them at City Hall more or less continuously had been of inestimable value. Mayor Stockton reviewed the layers of authority in this disaster and asked that the Council be impressed by the duties and responsibilities of the elected Council to the citizens; asked the City Manager to inform him as C~~xgXKH~~r :J\.") Z ,_.~ .-, fi': ~ , I <113-' j 6" (,'1 " . ~ 1"71' , ~/~ I' , fE!3iji'.o;J".Sf!, C . , j.~ Special ::=mergency J' ee"~lng ..; r:. U'+-),,; ')'+\YIs!fcY)) U,l Civil Defense irlG-cters develop beca'~s e he very lLuch desired tc not have any conflict c1' dupl:e ation of effort and to ccordinate in every way possible; that there was no conflict of auth?rity. The ~Lne for ~aily reconvening of the continuous emergency meetlng was set lor 2%~ lll!IIle- diately after the 7:30 p.m. staff meetin03 which the Eayor requested the Council to attend. Clmn. Vincent requested planning for allocatting authority by the C.D. Director, separating some of the traffic creating activities from headquarters and thus relieving the congestion here. Item 9: Council discussed the continuing closure of all liquor stores and bars and it was agreed this should continue for a time. Clmn. Vincent moved to recess. 'Seconded by Clrnn. Zentmire. 12:00 N. Mayor Stockton being unable to be present at reconvening of the special emergency session of the City Council at 3:30 p.m.. April 3. 1964. the Citv Clerk called the meeting to order and asked for motion for acting Mayor. Clmn. Kirkpatrick - I move that Clmn. Del Zentmire. be acting Mayor. Seconded by Clmn. Vincent. No obiection. Roll was called and those present were Actg. Mayor Zentmire, Councilmen William Vincent, Bill Lantz, Richard Kirkpatrick, Dan Bedford. Clmn. Shaw still on active National Guard duty and Mayor Stockton unable to be present. Guests present were Mr. Paul J. 'Wild, Assistant Executive Director of Alaska State Housing Authority and Mr. Leevern Johnson, Appraiser for Housing and Home Finance Agency and Urban Renewal. Item 1 - Myr. Zentmire reviewed the business before the Council, to consider a resolution requesting the filing of an application by Alaska State Housing Authority for a grant offer from the United States to defray the cost of surveys and plans for an u~an renewal project in Seward due to the disaster. Resolution No. 390 was read in full as follows: , ~ I RESOLUTION NO. 390 RESOLUTION OF CITY OF S~wARD, ALASKA, APPROVING THE UNDERTAKING OF SURVEYS AND PLANS FOR SEWARD AREA URBAN RENEWAL PROJECT AND THE FILING OF AN APPLICATION. WHEREAS, under Title 1 of the Housing Act of 1949, as amended, and the Housing Act of 1954, the Housing and Home Finance Administrator is authorized to extend financial assistance to local public agencies in the elimination and prevention of the spread of their slums and urban blight through the planning and undertaking of urban renewal projects; and I WHEREAS, it is desirable and in the public interest that the Alaska State Housing Authority make~urveys and prepare plans, presently estimated to cost approximately $ J-g~,fls- (to be filled-in later), in order to undertake and carry out an urban renewal project of the character contemplated by Section 110(c) of Title 1, in that area pro- posed as an Urban Renewal Area, situated in the City of Seward, Alaska, which is described as follows: (To be filled in later)s:..-.-f-j-1b7",\<,y NOW, THEREFORE, BE IT RESOLVED By the City Council of the City of 'Seward, Alaska, as follows: 1. That the proposed Urban Renewal Area described above is a slum, blighted, deteriorated or deteriorating area of the character defined in Alaska Statutes, Title 18, Chapter 55, 'Sections 18.55.530 and 18.55.950, in need of redevelopment, and is appropriate for an urban renewa~ project, and that the undertaking by the Alaska State Housing Authorlty of surveys and plans for an urban renewal project of the character contemplated by Section 110(c) of Title 1 in the proposed Urban Renewal Area is hereby approved. 2. That the financial assistance available under Title 1 is needed to enable the Alaska State Housing AuthDri~y to finance the planning and undertaking of the proposed project. 3. T~at it is cog~izant of the conditions that are impooed in the u~dert~klng a~d carrYlng out of urban renewal projects with Federal flnanclal a~slstanc~ under Title 1, including those relating to (aJ ~he ~elocatlon of slte occupants; (b) the provision of local grants- In ald; (c) the prohibition of discrimination because of race, color, J66 Special Emergency IiIeeting 3/27/64-5/3/64 (<f/3/h'f) J\.")' Z creed, or national origin with respect to housing, facilities related to residential use, and all public facilities within a project area; public facilities ~roposed as non-cash local grants-in-aid; and employment; and (dJ the requirement that the locality present to t.he Housing and Home Finance Administrator, as a prerequisite to approval of the application described below, a workable program for community improvement, as set forth in Section lOl(c) of Title 1, for utiliz- ing appropriate public and private resources to eliminate and pre- vent the development or spread of slwns and urban blight. 4. That it is the sense of this body (a) that a feasible method for the relocation of families displaced from the urban renewal area, in conformity with Title 1, can be prepared, and (b) that the local grants-in-aid can and will be provided in an amount which will benot less than one-fourth of the Net Project Cost of the Project and which, together with the Federal capital grant, will be generally equal to the difference between Gross Project Cost and the proceeds or value of project land sold, or retained for use in accordance with the urban renewal plan. ,-,.. ,-- 1.',;"",,: 5. That the filing of an application by the Alaska State Housing Authority for an advance of funds from the United States of America to enable it to defray the cost of the surveys and plans for an urban renewal project in the proposed Urban Renewal Area described above is hereby approved. Passed and approved by the City Council of the City of Seward, Alaska, this 3rd day of April, 1964. Attest: Delmar Zentmire, Acting Mayor Beatrice E. Watts, City Clerk-Trease City Manager Harrison requested review of the last part of Para 4. and asked if the City had to pay any part of this and Mr. Wild ad- vised not, that these funds were for planning only and no local par- ticipation on planning; noted also that the planning is for the entire City. The Manager then referred to the meeting in Anchorage the previous weekend wherein it was decided a bill was to be drawn and presented to the Congress which would remove all local require- ments as to participation, and asked if this would apply to this para. Mr. Wild said the proposed legislation would cover the project itself for which this planning based. It was discussed and clarified that public housing is another feature of Urban Renewal work and not taken up in this resolution which is for planning only of the whole town; that the Corps of Engineers, in another phase of the disaster rehabilitation, is able to Iplan for public facilities only. Clmn. Vincent asked for explanation and discussion on this and it was discussed that the Urban Renewal people work with and through the City's Planning & Zoning Commission in the same way they worked with the Commission in drawing up the Comprehensive Master Plan; that this planning would affect only the destroyed portion of the town; that they were not authorized to undertake comprehensive plann- ing here in this program unless this urban renewal work so drastically changes the present comprehensive plan as to show it is necessary to do so. The Manager asked if this Urban Renewal planning goes in if it would mean U.R. could buy the houses which were washed away and Mr. Wild said the Governor was asking for and getting good support for Congres- sional approval to buy back at the value before the tidal wave, but n not settled. Clmn. Vincent asked if Urban Renewal and slum clearance were related so far as this resolution concerned and Mr. Wild said not, that the old slum clearance law of some 15 years age could not cover a program of this scope. Clmn. Vincent asked if it were likely to develop that various agencies would not have the same opinion as to what is the real condition of the project area; and also if this were a crash pro- gram and what this would mean. Mr. Wild advised they had never had any problems of the sort first mentioned in this area; that this is a crash program, which meant a great speed-up of the review of appli- cations, appraising, testing, etc., but did not mean Urban Renewal would be getting involved in building houses; that it is expected to ~pec:]_2=_ Z;,;e:r:-;e:cc:y ::ee':;;'cng ;/:27/')4-5/;/5;+ ('1llkY) )' r""" - ,) ~ be ready to build this summer, Qui; the part, after :,he plannir:g up tc the City. The ]\Iana~er advised :-hat in the industrial area, ,;;e have to move fasc;er than this summer - that ',-;e have ~ndustries reGdy novr to start work and the City not sure it is a good idea to let say Stan- dard Oil go back into that area; that the ~ity is thinking that the Urban Renewal geolo~;i3ts car: do somethinz about this in a matter of a very short time . ]\;1'. jJild agreed that they could act on something like this irrma:iiately, secured the data en who to contact for Standard Oil in Seward and advised that he would contact them immediately after this meeting. The kanager questioned aGain and :r-:r.,'lild reaffirmed that all they did was planning and that if the project moved any fur- ther it would be by action of the City Council based on U.R. Recommen- dation. I Clmn. Lantz asked if this project was restricted to the incorporated City and Mr. dild said it was plus the immediate environs if there was a problem or hazard there; that it would require a waiver to do so, but based on the City's consideration of annexation and because of the disaster affecting the areas simultaneously that he believed it might work out to include the outlying areas in this project. Clmn. Vincent asked if the Council would be tying its hands if this agency would drag its feet and Mr. Wild assured the Gouncil this would not happen, that his sunerior and the Governor were in washington at this time sitting with the President to make sure these programs meet the need in point of time and can be so processed by the Federal Govern, mente Clmn. Vincent advised this satisfied him. Glmn. Kirkpatrick - I would move for approval of the Resolution No. 390 as read. Seconded byClmn. Bedford. All in favor. .......1........ ..,............ From the application for Loan and Grant as prepared by Alaska Housing, the first blank in Resolution No. 390 would be completed with the figure $586,875.; and the second with the words: The Seward Area Re- newal Project is that area in the City of Seward, Borough of Kenai, and State of Alaska, that is described as follows: All Areas within the corporate limits of the City of Seward, Alaska as of April 29, 1964. *;:;::;::: I Item 2 - The AGREEMENT between the Corps of Engineers and the City with regard to the disaster clearance, right to carry out this opera- tion, etc. was read in full to the Gouncil. The Manager explained his understanding of the need for this Agreement being that the City has had the right to do these things and in asking the Corps of Engi- neers to do this disaster clearance, alleviating of suffering and damage, protective work essential for the preservation of life and property, etc., that the Corps needs this right transferred to them, and did recommend the adoption of this Agreement. Clmn. Zentmire ad- vised that some citizens had asked for timbers, etc. and asked what would be the affect on these needs for repairing houses, etc. The Manager advised that the Corps planned to salvage everything which can be used. Clmn. Vincent - I would move for the adoption of the AGREEMENT as read by the City Manager. Seconded by elmn. Kirkpatrick. All in favor. Item 3 - Resolution No. 364 was then read in full as foll@6 upon review' ~y the Manager that the Corps of Engineers had requested this though I lt appears almost the same as the one passed a few days earlier, and it was noted that it does carry a step further the protection which the City would give the Corps in carrying out its disaster work in Seward. Manager recommended adoption. I RESOLUTION NO.364 On this 3rd day of April, 1964, THE CITY OF SEWARD, STATE OF ALASKA, convened in emergency meeting with the following members present: Acting Mayor Delmar Zentmire, Councilmen William Vincent, W. J. (Bill) Lantz, Richard Kirkpatrick, Dan Bedford, which constituted a legal quorum. The following proceedings, among others were had, to '<'lit: NHEREAS, The United States Army Corps of Engineers, Alaska District is to provide disaster assistance in the City of Seward to alleviate the su~fering and damage resultin7 from the earthquake and/or tidal wave WhlCh occured on 27 March, 1904, throughout the State of Alaska. WHEREAS, The City of Seward, State of Alaska, will be required as :follows: 1 ~)H Spec~a~ ~mergency Yeet~ng 3/27/64-5/3/64 (4/3f/64 (2;) 1\,"; [f) r-' a. To provide without cost to the United otates 21 rights necessary to carry out disaster assistance, including the ri(~ht of access and disposal areas. ("", e-: B. To hold and save harJl1ess the United States of .'JTlerica, the United States Army ,::;orps of Engineers, and its agents and. employees, from any and all claims for damage to personal Iproperty or .Lnjury to third parties. ~~IEREAS, before the Corps of Engineers can initiate such disas- ter assistance, the City of Seward, will become responsible and shall it give all assurances that it will carry out its obligations under the plan for such assistance in the City of Seward, if and when such assis- tance is undertaken by the Corps of Engineers. NCYW THEREFORE, be it resolved by the City Councilor the gov- erning body of the City of Seward, that the City of Seward does hereby assume the responsibility as hereinabove outlined and set forth in this Resolution, and the City of Seward obligates itself to do and perform the following: a. to provide without cost to the United States all rights necessary to carry out disaster assistance, including the right of access and disposal areas. b. to hold and save harmless the United States of America, the United States Army Corps of Engineers, and its agents and employees, from any and all claims for damages to personal property, real property or injury to third parties, due to the rendering of sucVassistance. Dates this 3rd day of April, 1964. Glmn. Vincent asked if those citizens who had homes ruined would have an opportunity to save their precious belongings and the Manager said they would and would be given assistance in this, but also that if the house gets to be a hazard and a decision has to be made, that the City has the right and duty to do this and the City must do it, and this Resolution would transfer this right and duty to the Corps of Engineers. Clmn. Lantz suggested an Agreement between the two parties and the 1\1an- ager agreed this would be very desirable .though in some cases identi- fication might be impossible, also that owners will be reimbursed for their homes under the programs planned, and also the citizen protected in that if wrong things are done, no agreement will abrogate the rights of the citizen, so that he recommended proceeding on this basis. Clmn. Kirkpatrick - I would move for adoption of this Resolution as read. Seconded by Clmn. Vincent. All in favor. Glmn. Kirkpatrick asked that the Council consider the annexation of the outlyin6 areas at one of these meetings soon and it was agreed that the City Manager should study this and have some recommendations and suggestions drawn up based on the brief discussion at this time. Glmn. Lantz - I would move we recess until 7:30 p.m. after the heads of departments meeting. Secondedby Clmn. Vincent. 4:30 p.m. The continuously convened emergency meeting of the Council was recon- vened at 8:40 p.m.. April 3. 1964. Roll was called and those present were Councilman and Acting Mayor Del Zentmire, Councilman Richard Kirk- pa:t:rick, Bill Lantz, 'William Vincent, and Dan Bedford. Hayor Stockton arrived at $:55 p.m. Item 1 - A draft of Resolution No. 365 declaring intent to annex cer- tain lands adjacent to the Gity was read and two more whereas para- graphs were requested by the Council so that it read as follows: RESOLUTION NO. 365 ~~EREAS, due to the extensive damage caused by the earthquake, tidal waves and earth fissures on March 2$, 1964, and ~~IEREAS, it is the desire of the Common Council of the City of Seward, Alaska, that all persons in this area may share alike in rehabilitation, and ,ffiEREAS, the City Council has informally considered this proposal, and 'lil1EREAS, it is under actual planning by the Planning & Zoning Commiss- Special 2rr:.ergency ;/eetin::.:; 3/27(J4-5/:!J4 (1+I)'/IJ4~(2; j f)~ (4/~/:'i-) ion of the City of Seward, NO iV, THERE:FORE, BE IT RESOLVED by the Coruilon CounciJ.of H:e l;i'~y of Seward that it is the intent of the City of Sevfard to })l'cceed under the existing law3 to incorporate wi thin the lirai ts of tLs Gi ty of Seward all of that area in Sections 1, 2 and 3 ELi, 1'1.3, and '::'cctions 3/t, 35, 36, 27, 2~, 25, 22, 23, 24, 14, 13, lE, 1 2, 7 and 1 of 11.1./, Tl:J, all in the 'Seward Eeridian. This 11.esolution passed and approved this 3rd day of April, lSS4. I The Council discussed the resolution incletail as to its feelings that the advent cf the borough had greatly changed and updated the need for annexation of the contiguous areas since our utilities serve t!leSe areas, they are very near and closely tied to the present municipal area, and now with this disaster and the need for planning of the industrial and residential and recreational comnlunities and the possi- bility of including these areas in the planning grant and reconstruc- tionthat it would be very beneficial to take tilis ac tion at this time for tilOse persons livinG immediately outside the City as well as for those living within the City. Clmn. Vincent questioned whether the Cit,y might be getting involved in a borough function through this acticn though it was realized that the borough had not yet taken up its area-wide planning & zoning duty. This was discussed and agreed no encroachment upon borough powers at present and that this ,.fas probably the only way Seward could get any flexibility in planning its industrial community, which could not \-fait. Clmn. Kirkpatrick - I move for approval of this Resolution as read. Seconded by Clmn. Zentmire. All in favor. I Item 2 - City ;,Ianager advised of aeveral contributors such as sister All-America City, Allentown, Pennsylvania, sending ratiler large con- trib~tions or extensive offers of aid and requested ~he 80uncil1s wishes as to the handling and administration of these funds. The im- portance of good stewardship of such funds was discussed and the Council decided it would like to have a separate group of citizens responsible; it was decided these people should prepare a set of By-laws and regulations governing the disbursement of the funds for approval by the Council; that the funds should be known as the S.O.S. FUNDS (3ave OurSe'.^iard Funds). i::ayor Stockton requested approval of his appointments to the S.O.S. FUND Board of Trustees of 3eely Hall, Larry Urbach, Richard Kirkpatrick, Dale Lindsey, Bobbie Morgan, ]Jlargaret HafemeL, ter, Oral BUrC!l, Pail. Ives, Joan Hoc(;land. Clmn. Zent- mire - I move for approval of the names selected for the S.O.S. Board. Seconded by Clmn. Bedford. All in favor. Clmn. Kirkpatricl: reported in detail the activities of Red Cross and the coordination 'tlith otiler assistance efforts, exclusive, of course, of individual ca",es, pointing out the great help Red Cross has been. Clmn. Vincent moved to recess. .Seconded by Clmn. Bedford. 10:50 p.m. Council reconvened at 8: p.m., April 5, 1S'64 with Acting Eayor Del Zentmire, Councilmen Dan Bedford, Bill Lantz, Richard .1. Kirkpatric;:, ',villiam L. 3ha'.^i and William Vincent present. Resolution iJo. 366 ',,,as read as foll01i1s: 11.SS0LUTION ITO. 366 I ,.JHEREAS, the City of Seward and its Citizens have experienced one of nature's worst disasters, and irrlEREAS, this Disaster occured in a period of the Holy Season, and 'NI-IERE:AS, Divine God has seen fit in his gentle Jrr:.ercy to spare mos t of us from this Disaster, and 'dHEREAS, >^ihile we mourn for our honored de2J and missing, and ,VHEREAS, the determination of the Citizens is to give thanks to God for our deliverance, ;W,-i, THEREFORE, BE IT RESOLVED BY THE CCJ\]EON COmJCIL OF THE CITY OF SE,JARD In Continued Emergency 3ession this date, that: 1. An expression of our sympathy and grief is given those who have suffered loss of life, loved ones, friends, and property, 170 ,~, ~.,' '~'>^0'~ Y1,,,~,"pp~'~,,,G' "/-;O""/f'_r:/,,/" ;' I:c;/,"',' ,', ,jpec._~,_. u,-,~rGcucJ ." ,~'J__.,~ _ ',1 ),+ / " )'+ .~+II",/''+)"N ,+/ l ;,+ 1',,"1 cr; ;~. An expreSSiCYl of praise is given i,h.~ pee,pJ.e of ,Se\'1J'ard i'ur their un: imited couragE: in th:~ face of tl L disaster, -, -- L ' ~; _. In this regard it is resolved that the First Sunday i'ollov,-inG Ea~;ter each year shall be set aside as "SeHard IJIeLlorial 'l'hank3giving Da:r" for giving thanks to Alrlighty God for cur deliverance from this dbaster and that this date shall be observed forever. Pa~)sed this fifth day of April, 1')54. move of this Resolution. Seconded All >; il ("f ~pecial emergency meeting recesse reconvened at 10:00 a.m. on April 7, 1964. Those present were Acting ~ayor Del Zentmire, Councilmen Richard Kirkpatrick, 'vvilliarn Vincent, Dan Bedford and,Villiarn Shaw. Myr. Stockton was out of town and 'Clmn. Bill Lantz arrived at 10:25 a.m. ~ IZ.fr!~ HI'" Floyd Guertin, Director of the Department of Administration,and Lr. :'lilliam 3. Brown, Director of the Division of Finance, were present at this meeting to deliver $100,000. warrant from the State of Alaska as the first release of OEP funds from the Federal Government. Mr. Guertin advised that basically the State can not pay in accordance with the resolution which the City passed though the State is in accord with the City using the Corps of Engineers to the greatest extent possible in the ~ebris clean-up and rebuilding, but that all funds will come through O.E.P. and through the3tate vvhich has applied to the Federal Government and the City then applies to the State. This material vvas delivered along with guidelines; that the expenses being encountered and the details supporting expenditures must be well documented; some di~)cussion on details of accepted administration of the funds. As to payroll particularly, that overtime of regular city employees vfho were diverted to casualty and disaster vvork can come from these funds, extra employees for those purposes, and the volunteer workers a matter for Council determination and an authorized expenditure. The IvIanager point- ed out that there are no more payrolls in most of this town and there- fore the City has already determined to try to spread the disaster vfork .~ amond the people and to pay for it. Mr. Guertin advised that he had requested the Federal auditor to be in consultation '\vith the Jtate so all details would be exactly as the requirements and not learn later on something should have been done differently. The Manager asked that this~erson come to Seward to instruct the Controller and Mr. Guertin saidWthis would be done. lvIr. Guertin and Mr. Brovvn asked to be advised of any conflicts this program might present. The Manager advised that the very filing of this application was a conflict with the procedure set down in the comprehensive meeting in Anchorage betvveen Fedeal, State and Cities right after the disaster and suggested the State should sort this out "lith Mr.:\Tilman of O.E.P. before the City would undertake making out this complicated application. Nr. Guertin assured the City the State had to have this application and requested justification on Exhibit HBIl as soon as possible. The Manager advised that the City just not have the staff to do all this work, that the Corps of Engineers is doing our report and paperwork and that as IJIanager he just vvould not know hOH to make out this application at this time. Ie;r. Guertin and Mr. Brown advised if necessary to take a figure out of the air for estimate and justify as soon as possible, that any portion the Corps is doing they should continue. The ~ianager noted further that the application and instructions did not cover anything the Cor~s not already doing and this vias agreed, to the Ivlanager 1 S question if this would go into other areas such as private property where work is protective in nature, they advised the source of the money as being Federal, State and might be some items turned down by Federal where the State would pick up but to follow the manual closely and any doubts resolve in favor of the City. Clmn. Bill Lantz arrived at this time. The ~anager reviewed again the situation wherein this program is a duplicate of one already set up by the Corps of Engineers under O.E.P. and was hoping the State was going beyond that. Mr. Brown advised he could understand the conflict with this data as they had not conferred with O.E.P. and the President had made this unprecedented move of mak- ing ~5,OOO,OOO advance of which the ~100,000 is R part, and the State is obliged to set this money into the hands of the people needing it; and these funds are to be used only for those things the Corps of Engi- neers cannot do for the City. The Nanager explained again that the very fact of having to do all this paperwork will defeat the program. I Special Emergency Meeting 3/27/64-5/3/64 (4/7/64 below) 1 '7 j_ The subject of surplus property being used by the City was raised and Mr. Guertin said not to worry about it - ;to return it when it was no longer needed; and then asked what items of replacement were needed by City. The Manager said he did not yet have a listing - that the garage and all tools and equipment in it and most rolling stock and equipment lost into the Bay; electric utility tools and equipment burned up; and to question as to what the Corps of Engineers will do on this, the Manager said not known yet - that the City is cancelling its HHFA 50% grant project for building a public works building as City has no money for this now and perhaps the Corps will build that building. Mr. Guertin advised the Manager that he should compile a list of what is needed, submit it to the State Civil Defense Director who will secure it for the City and that his department would author- ize this procurement. The Manager commented that it was not his desire to argue about these funds that rather to know exactly what is expected of the City as it would handle these funds the same as if their own and document all ex- penses charged to it and be responsible for it and Mr. Guertin advised this was exactly what the State wished and was in fact its own pro- cedure. Mr. Guertin and Mr. Brown then reviewed step by step the sections of OEP 16804 Contract between the State of Alaskaand the Federal GovernEant, leaving with the City forms Ior completion for application and instruction manuals. I Item No.2: emergency The City Manager recommended that the Council remove its~egu~ations on sale of liquor through bars and liquor stores and revert to normal, this recommendation made as Manager and Civil Defense Director. Clmn. Vincent - I would move that we follow the recommendation of the City Man~er-Civil Defense Director with regards to opening the bars and liauor dispensary stores. Seconded bv Clmn. Kirkpatrick. Clmn. Lantz suggested advice *0 ~b~ merchants to not allow stocking up by individ- uals. The Manag~rO~~t the merchants would do this on a reasonable basis since they had lost much stock and no way to replace it~et. Clmn. Vincent asked if we had a jail yetland Clmn. Zentmire advised that the Chief was working on this. Vote - All in favor. ltem No. 3: The Manager advised that the Corps of Engineers desired consideration of a slightly changed version of the resolution pertaining to Forest Acres water and sewer so that it would be absolutely clear that the City is running things and the Corps assisting. Clmn. Vi~nt asked what is being done just now in that area and the Manager said they were working as fast as possible in building outdoor toilets and other sanitary facilities , and to question, that any private person could build toilets on their own property. Clmn. Lantz asked about cesspools at this time and the Manager said he thought it best not to do so now until it isknown if the sewer will be rebuilt. Clmn. Lantz asked if people were going to be forced out of that area and the Manager said absolutely not, that people were not going to be forced out of anywhere - that if they wanted to go into an unsafe area, they can certainly do so. Clmn. Lantz said there were rumors going around that the area had been condemned and the Manager said this was ... true and that each one had been notified of his problems but that if they choose to occupy the property, he, as Civil Defense Director, has no intention of forcing them out, that he had prepared this resolution in this way to completely clear the intention of the Government though the Council has no power in Forest Acres. Resolution No. 367 was read as follows: I RESOLUTION NO. 367 ~EREAS, it has been determined that the sewer and water facilities in Forest Acres are extensively damaged; and ~EREAS, it is necessary for the health and welfare of the residents of Forest Acres that immediate steps be taken to provide proper sani- ~ion of an emergency nature; and ~EREAS the City Council of the City of Seward, in order to have this covered with the other areas in the Seward vicinity for Federal aid, have passed a Resolution extending the authority of the City of Seward into this area known as Forest Acres; NOW, THEREFORE BE IT RESOLVED by the Common Council of the CITY OF SEWARD, sitting in continuous emergency session this date, that (1) all residents of Forest Acres are hereby requested and directed not to use the existing sanitary sewer facilities in Forest Acres until further notice; r""'2 J ~ Special Emergency Meeting 3/27/64-5/3/64(4/7/64 below} 1\,") CI: r-'~ ,-. '- , f:: (2) That all residents of Forest Acres are requested to use the ut.- most caution in the use of water, to see that it is boiled or treated before use for human consumption; (3) All residents of Forest Acres are hereby requested to work witih representatives of the Corps of Engineers and the State Health Departi- ment, who are here for our benefit, to take emergency measures in the constnction and utilization of outdoor privies and other sanitary facilities; and (4) All residents of Forest Acres are advised emphatically that the water in Jap Creek is not fit for human use without boiling, for tpe following reasons: It flows through some questionabl~ areaS as it comes down toward your house. We are clearly stating that the water supply and source on Jap Creek is not contaminated except as it runs down through the habitated area. Passed and approved by the Common Council of the City of Seward, Alaska this 7th day of April, 1964. Clron. Kirkpatrick - I move for approval of this resolution as read. Seconded bv Clmn. Shaw. All in favor. Item No.4: Act. Mayor Zentmire said that tentatively an action had been taken where the Council's views were desired - that U.S.Army Major Staley had informed the Council that there would be a fence built around the restricted area but that there were those who were concerned about theoost of this; that he himself felt that since the ARR fence is being re-installed in fair shape, that from Standard Oil on North, a fence with access gates would be an excessive cost and that two or three civilian guards would be just as good. Clmn. Shaw concurred and noted that this would be a payroll; that since the Guards have been reduced to only two or three patrols, that possibly this could be put under the police department for civilian personnel instead of under the Na- tional Guard, that N.Guard personnel cannot maintain themselves on Guard pay. Clron. Lantz asked for verification this could qualify for OEP funds and was assured by the Manager that it would. Clmn. Vincent asked iI how much authority such civilian guards would Ce able to use and Myr. Zentmire advised their services would be in the nature of warnings of hazard and danger as property protection is not the problem being nothing there of value. The Manager assured they would have suffic- ient authority to do the guarding well. . Item 5: Myr. Zentmire advised that Clmn. Shaw, Commander of theNitional Guard unit had a problem wherein his unit is guarding the reefer vans and Jesse Lee Home at almost no pay and wondered if this work could not be turned over to civilian guards. Mr.Harrison advised that he would contact the Governor and General Carroll with information that there were civilians to do this work, if the Council wished. Clmn. Lantz - I would move that we reQuest the Governor that the National Guard unit here be de-activated. these men being replaced by civ~an ,guards. Seconded by Clmn. Vincent. All in favor except Clmn. Shaw abstained. Clmn. Vincent asked what our unemployment problem was and it was esti- mated at 350-400; agreed a very real problem. Item No.6: The Manager-CD Director advised that Clmn. Kirkpatrick is working now as in charge of housing, welfare and moral and coordinating with the Red Cross. Clmn. Kirkpatrick reported that Red Cross is taking care first of the families completely wiped out, putting people first in the homes available, will replace homes in time if necessary but not if another home is available. Clmn. Vincent advised of a problem where the local business people do not know how to get paid from Red Cross for services and goods provided those receiving Red Cross aid and with everything on a cash basis, these merchants are facing a serious time. Machinery was laid out for passing instructions and for the City to act as receiving and relaying agent where necessary, so the local businesses could continue to functbn. Item No.7: The S.O.S. Funds coming in needing a bank account and also the O.EP Funds just received a resolution for these two accounts was read from another form and modified to read as follows: RESOLUTION NO. 372 BE IT RESOLVED that the Seward Branch, First National Bank of Anch- Special EMergency Meeting 3/27/64-5/3/64 (~/2f~76felow) :,~ Jl4';i orage, be and is hereby named the paying agent and depository bank for the funds (1) being received from various donators and known as S.SO.S.(Save Our Seward) Fund, and (2) being received from the United States of America throught the State of Alaska and known as City of Seward - O.E.P. (Office of Emergency Planning) Funds, each to be used for the purposes for which the fund was created; that these said new bank accounts shall be named as set out above, and I~ That the Seward Branch, First National Bank of Anchorage, be and it is hereby instructed to honor checks drawn on the said bank accounts when bearing any two of the following signatures: James W. Harrison, Beatrice E. Watts, Calvin C. Beck or Perry Stockton. The following signatures are those above authorized: This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by The Common Council of the City of Seward,ilaska, this 7th day of April, 1964. I Clmn. Shaw - I would move the resolution be approved as read. Seconded b Clmn. Kirk atrick. 1 in favor. See Res. No. 375 transferring S.O.S. to that Board of Trustees.) The Manager advised that acknowledgments are being sent to all those who are sending in donations to this S.O.S. Fund and will bring the Council a detailed report later. Clmn. Kirkpatrick reported in this regard another separate Red Cross fund being set up apart from th~disaster funds available for contin- uing need, if needed. Clmn. Vincent asked for personal replies from some of the Council members on these offers of help and help received - that he had written some and was making a tape for broadcasting. Clmn. Lantz reported a ~ couple of houses in Home Brew Alley flooded out and full of sand anddirt and yet the people are trying to live there; that utilities have been turned on, and he concerned and of opinion they should not be trying to live in such houses. Chief of Police suggested these cases be turned over to the Public Health Nurse who has jurisdiction over just such cases, as the City's jurisdiction lesser than hers. Clmn. Vincent - I would move for recess. Seconded by Clmn. Lantz. 11:55 a.m. Agreed to come together again at 10:00 a.m. Thursday. Continuous emergency session of the Council was reconvened at 10:10. a.m., April 9, 1964, called to order by Acting Mayor Del Zentmire. Roll was called and those present were Myr. Zentmire, ,Councilman Rich- ard Kirkpatrick, William Vincent, Dan Bedford, Bill Lantz. ~ayor Stockton and Clmn. William Shaw were absent. I I~ No.1: A Resolution authorizing the filing of application for Accelerated Public 'WOrks funds was presented to the Council for restoration of the public utilities, with advice that $50,000. were available immedi- ately for planning grants, and the Manager in reviewing the applica- tion advised that it is similar to the other applications the Council has processed under APW programs. The estimates of cost by categories were: Construction $1,700,000.; Plan preparation, preliminary $50,000. Plan preparation, final $90,000.; Supervision of construction $60,000.; All other costs (legal, administrative, etc. $100,000.; total $2,000,am The Manager continued that the Government knows there is no money available from the City to repay this and this is recorded on the appli cation as ~ Federal, and State Disaster Aid grants and local funds in such amounts and proportions as and when required and available, so they are not committing the City to pay back one dime; and the appli- cation goes on to say how the money will be used: "Preliminary appra- isals of damage, investigations, studies and recommendations for re- placement and restoration of public utilities. The Manager advised further that this is the same sort of procedure Anchorage is using, and Resolution No. 36$ was read with recommendation from the Manager for approval. RESOLUTION NO. 36$ A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACT AS AN AGENT FOR THE CITY OF SEWARD IN THE MATTER OF APW PROJECTS FOR THE RESTORATION AND 1"14 Special Emergency Meeting 3/27/6/+-5/3/6/+ (4/9/64 below} REHABILITATION OF THE CITY OF SEWARD PUBLIG FACILITIES AND TO OTHER- WISE TO 00 WIAT IS NECESSARY. BE IT RESOLVED BY THE CITY OF SEWARD: Section 1: That the City Mana.-{ger 'of the City of Seward is herE:by authorized to do all that is necessary regarding application and adnlin- istration and to otherwise represent the City of Seward in matters pertaining to ~ programs and the restoration and the rehabilitation of the City of Seward community facilities damaged by the earthquake and/or tidal wave and/orfire of March 27, 1964. The said City Manager is ordered to file as soon as possible the necessary applications and other documents for these purposes. h""S 'Z r- ,-., '- -' fr.: 1'1I!1r!lr~.-1Kx This Resolution to be in full force and passage and approval by the City Council. by the City Council of the City of Seward, of April, 1964. effect immediately upon Passed and approved Alaska, this 9th day Clmn. Lantz said he noted nothing in this on the fire damage and wondered if we were completely covered on fire. The Manager agreed and clarified that this project was just for the loss due to earth- quake and tidal wave and loss of public facilities. Clmn. Ki."rkpat- rick asked if the City was not tied to this amount or limited to it and the Manager said those things which were already planned such as the public works buildhg would be considered a public facility but might be in an extent ion of this agreement; that Mr. Hobbs of HHFA said not to worry about those funds which we had already put aside to start these projects, to go ahead and use them,as they realized the City had to use this money as a result of the disaster. Clmn. Kirkpatrick - I move for approval of this resolution as read on the recommendation of our Citv Manager. Seconded bv Clmn. Vincent. All in favor. Item No.2: The Manager said that he would like authority for the Manager and Clerk and Controller to start making disbursements from the $100,000. advance the City has' received from the Government; that he wanted to coordinate this with the Corps ; of Engineers man but that he is still 1 out of town and our merchants desperately need payment of bills pre- sented for disaster recovery merchandise; that the bills are well documented, and it will be the same as any other payment except nor- mally the 60ntroller brings the list for approval and this time he was asking authority to pay all items properly presented for payment. Clmn. Zentmire asked if Red Cross had sent in some bills for payment and the Manager said yes but that they were limited as to type they could cover. Clmn. Vincent asked if there would be questions about some of the bills when presented to the Council and the Manager said undoubtedly but he would not pay those, would pay only the clear. ones and bring the questionable ones to the Council for approval in advance of payment. In regard rate of pay, Myr. Zentmire advised there had been consider- able discussion in various groups and no dissension he knew of, and since no record made of what people were doing, it was thought that all workers be paid at the same rate for the hours worked, with no time and one-half; and it was thought there would be no deduction of taxes because of all the problems of doing this correctly, and that people would have to pay it themselves at the end of the year; it was thought that $3.00 per hour should be the rate of pay. Clmn. Lantz suggested before the payment of these amounts that we make sure there is no other agency able and willing to pick up the expense. The Manager said~e would definitely do this; that there were some items such as work around City Hall, clothing and food, etc. for Iprivate families which Corps of Engineers may not be able to cover, and will ask other agencies to do so, and that the $100,000. was for the remaining items. As to equipment rental, he advised he was asking the Corps of Engineers to establish the rate. Clmn. Kirk- patrick advised that some of the larger items for Red Cross may be held up for a few days for coordination at the State level so they also can learn if the Corps will payor if Red Cross is going to. Clmn. Kirkpatrick - I would move that the Citv Manager be authorized to issue checks on this OEP Emer~ency Fund as outlined and discussed here. Seconded bv Clmn. Lantz. All in favor. Item No. : The Manager then said he would like permission to request another 150,000 to be brought into Seward from this OEP Fund. Clmn. I I , ' Special Emergency Meeting 3/27 /64-5/3/64 (4t~{g~r ll:r;;') Kirkpatrick noted that the State has $5,000,000. in the bank as receiv- ed from the President of the United States and the Se'fard area desper- ately needs money. CIron. Kirkpatrick - I would move 1~hat we ask for another 1 0 000. ortion of the G.E.P. Fund rant allocated to us. Seconded b Clron Vincent. All in favor. Council and Manager reviewed coordination of radio and paper to keep the public informed realizing the great importance of this. Clmn. Vincent - I would move we recess. Seconded by Clmn. Bedford. 11:10 a.m. I Special emergency session was reconvened at 10:05 a.m., April 11, 1964 and called to order by Acting Mayor Del Zentmire. Roll was called and those present were Myr. Zentmire, Councilmen Dan Bedford, William Vincent, William Shaw, Richard Kirkpatrick and Bill Lantz. Mayor Stockton was absent being in 'Washington, D. C. I The Manager asked for the firm of Tryck, Hyman & Associates to be re- tained as City Engineers and par~larly as pertains to the replacing of the City utilities as in such work it most necessary to have some- one who is familiar with the utilities and Tryck, Nyman is and has given notice that they would accept this and will submit a fee prope- sal for Council action when they know the Council's wishes; that they would also act as coordinator for youand act as Council's agent. Clmn. Kirkpatrick asked ki if this was not otherwise provided for by one of these agencies and the Manager said there would be others coordinat- ing but thought the City should have someone coordinating for us and this would be paid for from the $581,000 which the Government has made available for planning. Clmn. Shaw asked if this would be forjust utilities and on what basis. Myr. Zentmire and the Manager explained that this would be only utili- ties and would include all mannerof advice, whatever the Council wished or the Engineer thought the Council should consider; and to further question that it would be a fee basis. The Manager explained that the disaster reconstruction the Corps of Engineers was charged with performing was to put back the utilities as good as they were before the quake, and needs to be designed and engineered to do so; that Frank Nyman has indicated he would come in himself on this andhe has been in twice atMhis own expense for considerable work; to Clron. Lantz' question if Forest Acres would be have' utilities rebuilt, the Manager'said yes, that temporary wa~er was going in right away and outhouses being built and after the planning the'permanent would go ~; regarding places where 'lines are crossing pri~e property, that these would be, placed in the streets wherever possible. Clmn. Vincent asked who would pay the Engineer and the Manager said this was under discussion right now and he thought it will be that the Government will sign the checks but that the Council will retain the full control. Clmn. Vincent said he wanted the .City to retain control of the spend- ing as he felt responsible for this money. The Manager ,advised that the sum of-$581,000 for this reconstruction was a figure someone had picked out of the air and no one knew who or exactly how much this wouJc cost, but that the Government agencies. have to justify every cent they spend, and that he had,toYd them that the Seward City Council did not want it to look as if the people of Seward had taken the United St- ates. Clmn. Kirkpatrick - I would move that we retain the firm of Tr ck N an & Associates in our behalf as en ineers and coordinators ~or the water and sewer utilities or as otherwise directed by the City Council for planning and engineering. Seconded by Clmn. Shaw. Clmn. Vincent asked about the scope and this was included in the motion as above per water and sewer. Clmn. Kirkpatrick noted that the contract will come back to the Council and the Manager said it would~ Vote- All in favor. Item 2: The Manager +eviewed the situation wherein the elec~ric shop with all tools and supplies had been burned, that while City Electric was in town doing the emergency repairs, we had had the use of their tools and equipment but now need to get out own shops set up; that Line Mater ials has supplied the City most successfully thro~ghout the years and had a representative in town yesterday on this; that these things were insured so supposedly we will get that money for replacement; that the electric foreman says that about $6,000 will be needed to cover the bare necessities to get us started; that Line Materials has the to~ls our people are familiar with though some others have perhaps some lines which are better' that he was recommending the Council waive the bid requirement for a iarge purchase such as th~s because of this emer- I j 76 SpecialEMergency Meeting 3/27/64~5/3/64(4/.U& 13/64-below) gency and to get started and to purchase from Line Materials or from the ~ompanies supplying the best tools and equipment. Clmn. Vincent asked ~f this was a company we normally do business with and Bob Hammond said this company's representative normally comes to Seward about every three months to see what there is he can do for us, but also there are things we would want to order from a former Seward company. Clmn. ~antz asked about the insurance and the Manager wxplained that we are ~n~ured to 80% of value on fire and that the Corps ofEngineers has sa~d they will cover us for the difference on buildings and plant but no~ k~ow for s~re about stock, tools, etc. Clmn. Shaw - I move the CounC1l author1ze emergencv purchases for the electric department not to exceed the amount of insurance for the purpose. Seconded bv Clmn. v.hcent. All in favor. Myr. Zentmire advised that the contractor H & K Const ctors 150 men but t ey are going to hire our local help except yhe~r key men, and that they thought the area out north of the Arm+1Re!orce Center where we have had a park would be the best place, and that he thought this should be put on the radio so people know what is being done regarding the work force. Clmn. Vincent asked if they would have their own commissary and kitchen and Myr. Zentmire said he presumed so but not sure. Myr. Zentmire advised also that April 14 and 15 the Corps of Engineers anticipates 6" of water on the Lagoon Road and so need barricades and flares; that the Corps would repair if there is any damage. Requested notices to be published. Clan. Vincent asked for emergency four-wheel drive vehicles to be on standby for emergency traffic up over Govern- ment road and this was agreed. Clmn. Shaw asked when the City would establish as accurately as poss- ible a financial status apart from the funds of anv Government Agency planned for. The Manager advised that he was planning such a report for the Council for the middle of next week. "" -;. r, ,,~" r-". l"; f:") I Clmn. Kirkpatrick - I would move for recess. Seconded bv Clmn. Lantz. 11:15 a.m. ~ Reconvening of recessed Special Emergency Meeting: April 13. 1964 - 10:10 A.M. Roll waa called and present were: Clmn. Richard Kirkpatrick, Bill Lantz, William Shaw, Delmar Zentmire, and Mayor Perry Stockton. Also present were City Mgr. Harrison, Comptroller Calvin Beck and Mr. Seely Hall; Clmn. Vincent was also preseY~'li~~ 10:20. First business was announced as a resolution which the City Mgr. reported the Corps of Engineers is requesting so they can proceed with cleanup. He then read aloud the following: RESOLU'1'ION No. 374 WHEREAS the Corps of Engineers, U. S. ArrrIy Engineer District, Alaska, under Public Law No. 875 of the Slst Congress, has by resolution been directed by this Council to accomplish the purposes of restoring Seward to its former status; and WHEREAS, it is necessary that certain things be done regarding private property; NOW, THEREFORE, BE IT RESOLVED by the COIIII1On Council of the City of Seward that: (1) It is hereby declared that all debris, wreckage and litter is declared to be a !lIeU8Ce to public health and safety, and said Corps of Engineers are hereby authorized to remove the same in the best and safest manner and way possible. (2) Said Corps of Engineers is hereby requested to inspect all private and public property; the inspection of such private property to be done with the per- mission of the owner or occupant only; and such inspection is to be for public . health and safety purposes. PASSED AND APPROVED by the COIIUIOn Council of the City of Seward this 13th day of April, 1964. Clmn. Kirkpatrick asked whether this wasn It already covered by previous resolutions, and the City Mgr. said, no, they were given blanket authority but not specific authority. Clmn. Kirkpatrick - I move for approval of the Resolution as read. Seconded by Clmn. Zentmire. All in favor. The City Mgr. then reported: Richard Lemke is in Seward, head geologist for the geodetic survey team, and has offered to make surveys and find out what has haJllmed to our soil and make recommendations on what should be done; the Small Business Administration is set up downtown and is processing loan applications; the Corps of Engineers has had General Electric check our generators, and we should refuse to accept the generators because they have been heated and are unfit for reuse; the City of Kenai and Kenai Toastmasters all have passed resolutions and sent them ,-\ , I I I Special Emergency Meeting 3/27/64-4/3/64 (4/13/64 & 4115164 below) -'~ ri'l for~ of help of allover Alaska and allover the U.S. and to Senator Anderson. asking that the Seward be rebuilt; that this was done without solicitation. and is the type of we need, that we have a structural damage report sent in bY the Alaska Chapter Professional engineers, whose president came to Seward with Frank Nyman. - , ' Nayor Stockton then read a telegram from E. L. Bartlett. Senator, stating that Asst. Secy. Garver had informed him Interior Dept. has drafted a letter to Senator Anderson Chairman of the Federal Reconstruction and Devpt. Planning Commission, urging the rebuilding of Alaska Railroad plant and docks at Seward as order of highest p;iority, and it was decided that this telegram should be read over the radio, as is. Myr. Stockton next gave a digest of his trip to Washington, from which he had just returned. He said the Governor had requested all depts. of the State and Mayors of all municipalties affected by the disaster to accompany him on this trip to Washington. to approach the Congressional delegation and the President and let them know just exactly how we were hurt, on a first-hand information basis; that transportation was provided by General Reeves of the U.S. Air Force, who accompanied the party on the trip, and the party included: Richard Downing, Dan Cuddy, Elmer RaSll1Uson, ,Col. Marston, Joe Armstrong of the I.B.E.W., Mayor Pete DeVore, Kodiak, Commissioners of Education and Labor Don Dafoe and Gil Johnson, Mayor Bruce Woodford of Valde2';,Senators Frank Peratrovich and Bradshaw, Mayor Lefevre of Kodiak, Robert Sharp, Deputy Commissioner of the Dept. ,of State Highways, ,Mayor Brewington of Fairbanks, Don McKinnon of State Highways, several business men from Anchorage and Mayor George Sharrock of Anchorage. The Mayor continued by reading a report of his trip to Washington. which he had previously prepared, of which the highlights were as follows: On Tuesday, April 7th, the entire Alaska delega- tion met with the entire Alaakan Congressional Delegation, and also Senators Magnuson and Jackson of the State of Washington. amd bills before Congress in aid of Alaska were discussed. At 3 P.M. of the same day, the Alaskan delegation met with Senator Ander- son's committee, and present also were Secy of the Interior Udall and Mr. Carver of the Dept. of the Interior, Secy of Agriculture Freeman and Secy. Weaver of F.H.A. and the heads of nearly every Federal agency in the U.S. At thts latter meeting, Senator Anderson explained the authority of his commit~ee, and then called on Governor Egan to explain Alaska's needs. Governor Egan outlined Alaska's needs and requested a grant of 3/4 of ~ billion dollars with the possibility of more finaqcial needs later when the damage in Alaska had been totally assessed. Senator Anderson then explained the ~id given by Public Law 875, and suggested that Alaskans concentrate their efforts to make use of various Federal organizations' ability to loan money through agencies such as FHA and SBA. Senator Anderson's committee gave +eports on what their respective agencies are doing and their capabilities, and all appeared interested in alocating aid for Alaska. This meeting was recessed to 9 A.M. Wednesday, April 8th, when the Alaskan delegation again met with Senator Anderson's committee. , On this day the Mayor reported on tbe total devastation of Seward's entire industr~al area plus loss of personal prop- erty --and recOlllllended immediate rebuilding of the dock facilities and rehabilit;ation of the Alaska Railroad between Anchorage and Seward, and reported that private industry was ready to reestablish in Seward, but we desperately needed the Government's help. and needed assurance from the Government that it is not going to write Seward off. Various other matters were discussed, and later the Mayor met with Congressman Rivers and Senators Bartlett and Gruening. He also visited the Dept. of the Interior, and talked with officials there, leaving with them film and pictures of destruction in Seward. On April 9th all the delegation met in the offices of Senator Bartlett and assessed the position, and later Mayor Stockton went to the Pentagon, for meetings with officials there, and to the Senate Building Annex for a meeting again with members, of Senator Anderson's committee. where he again stressed the immediate help needed in the Seward area. The Mayor closed by saying that the committee seemed favorably impressed with efforts to rebuild the Alaska Railroad dock facilities and repair the highway and railroad links, and that businesses should investigate aid offered by the Small Business 'administration. He added that there is need for goOd liaison in Washington for the next two weeks, that he could not stay himself, but would like to have the Council consider a representative to go there, one who is familiar with the town and,QIlS_lln investment in it, to testify as to Seward's needs before these various committee meetings and hearings. . As to eXpense, he said half would come from the Chamher of COI1IIIerCe, $600, and the same from the City, which would cover expenditures for tx:avel and ,living for possibly tw~ weeks. He said he would recOl1lllend Ja~ Werner. There was discussion of a representative in Washington for seward, after which Clmn. Zentmire - I would move that the City Mana~~r ~point J~ck Werner as Temporary Assistant City Mana~er, for the purpose of acting as liaison between the City of Seward and the various departments in Washin~ton. D.C.. and that necessary eXJ>enditures be authorfzed for this pUl1l0se; the appointment to run until terminated by the Council. Seconded by Clmn. Lantz. All in favor. There was discussion of the SOS fund and the City Mgr. reported that the committee was not organized officially yet, but money is coming in and going into the bank. At this point Clmn. Shaw asked for an executi'\le session; and Clmn. Zentmire moved that we recess this special meeting. Seconded by Clmn. Kirkpatrick. 11;40 A.Me 1'18 Special Emergency }~eting 3/27/64-4/3/64 (4/15/64 below) Reconvening of recessed Special Emergenc~' Heetitig: April 15. 1964 - 1:30 P.M. Present were 'Clmn. Richard Kirkpatrick. Bill Lantz, William Shaw. Dan BedJ:ord. Will- iam Vincent. Del Zentmire; Hayor Perry ,St:ockton; City ~lanager Harrison. all in a joint meeting with members of th,a Planning & Zoning Commission, Tom Smith, Chai1:man. John Offield, Juanita Woodridge. Seward Shea. Da.1e Lindsey, Dave Blu:ne. and Herman ,Leirer. who were also present; and as large an audience as space pennitted. Myr. StocKton reconvened the meeting, and asked the City Hgr. to explain t:he purpose/. The City M'gr. explained: Vrban Renewal lulS money, reportedly $500,000. to plan a .new Seward. First thing they did was to contact a nationally know planning Ut:m.. Then these planners went to Washington. have heen in conference with the J!:ngineers. and are now here to meet with the Planning & Zoning Commission and the City Council and people of Seward to determine what kind of city is desired. They w1l1 be here 3 weeks ,and then will have plan basically f.inished. He then introduced the planners. City PlanniJ;lg Associates. ,Inc., Box 131, 11ishawaka. Indi.ana, Messrs. T. Brooks Brademas. Director of Planning. Paul 11. Stutsman, ,Vice President. Enginee1:ing and Legal Counsel, Paul Finfer. A:IA. Architect and Urban Designer, and Martin Kennelly. Hr. .Brademus then spoke for the planp.ers, explained their work and that they try to find o~t what changes are wanted in a cwmunity. and act accordingly., The City Mgr. added that they have a tight deadline, until the 30th. to come up with a basic re- port ,of an urban renewal plan; that they will look at the entire cOllll1U11ity and not ~ just the city limits; that this was ,done because the Council had decided that they had responsibility to everyone in the arl'.8 and had adopted the policy that thi. aru should be one city and one cOllll1U11ity; that this decision was made to allow all the ~Federal agencies to come in; that accordingly plans were being :lio1ll1lulated ior ex- I tending Seward out to and including Bear Lake Sawmill and probably also Lowell Point; that .probably all .municipally owned public improvements ,will be repaired .or replaced. aDd Seward rebuilt~ The Mayor then went to the City map and explained what Seward was before the earthquake, and what had been lost. and where redesign was necessary. adding that the area which was industrial could probably not" be rebuilt in the same place. but the industrial area would probably move north. Hr. Tom Smith then spoke and said before we can definitely state what we want we would like to have the industrial area designated ; that will ,guide us on where I we got frOlD there. There were questions asked and suggestions given by various I people present, which were noted. and it was pointed out that this meeting was only preliminary, that the planners would be available and have an office in the lOOF Hall, and ,would welcome all sugsestions and ideas, but definite decisions could not be made until results of the so:l1 tests are in; that when time for definite planning decisions came. a public meeting day of the Council. the C0mm- ission. the planners and public would be held in a larger place, to allow every- one to attend. At this point the Hayor remarked that the Council ,has received a few critici81llS that it has been holding secret meetings; that such has not been the case, all meetings are open to the public. only space for 'public is limited. The meeting recessed for ten minutes at this point. ~d ' The City Mgr. presena the following as the financial position of the City as Qf Harch 31, 1964, which. he added, would be basically as of this ,date, because we have had no more income due to the moratorium: Revenue for March. 1964: Amount Penalt, & Total Collected 'Interest Miscellaneous Revenue $ 5.894.85 $ 5l~'04 $519.14 $ 6,465.04 27,693.57 213:84 88.66 27.996.07 2,096.50 24.85 2.121.35 4.363.63 l20.~2 4,484.25 7.17 7.17 709.46 174.<87 '- -----&84.33 $40.765.19 $585.22 $607.80 $41,958.2.1 Billings during March. 1964: Electric, $27.850.78, Water $6.249.15. Garbage . $2,298.43; Bank Balances. General Fund ~3.484.13, Fire Station Const. $37.881.53, Street lq)rovement ,Const. $15.732.55; Certificates of Deposit remaining same; Harch Accounts Payable: $30.155145. ,The M'gr. added that on HHP~ pr. ojects we are. now attempting to get 75~. . Uti ity reading was authorized; a~ t1l,e meeting recessed for ten minutes while anchori,n& places for ships was discussedwith Captain Seaborg of the Coast and Geoc!etic sblp"hthfinder. The meeting recon- vened with all present except Clmn. Zentmire.. &pd' t~re was O:.~scuss1;on of Home Brew Alley inspection. and it .s decided that ,no action should be taken at ~his time. Clum. Vincent moved for a "'''1'..; Clum. lQIi-V-trick seconded; meeting recessed at 4:10 P.M. Water Dept Electric Dept. Garbage Sales Tax Sewer Assessments Delinquent Taxes 1\."; rr. r-""' -, fr'J -l I I ~ 1-' I Regular Meeting April 20, 196/+ 17~ Regular meeting of the Council was called to order by Mayor Perry Stockton at 8:02 p.m.; roll was called and -;hose present were Mayor Stockton, Councilmen Richard Kirkpatrick, 'william Shaw, Del Zentmire, and 'William Vincent. Clmn. Dan Bedford and Bill Lantz we:re absent. City Manager James Harrison was present. Clmn. BL ar~~r6dp~~~ut Item 2 - Minutes - Clmn. Zentmire - I would move that the minutes of the regular meeting of March 2. page 153 through page 157 be app- roved as read. Seconded bv Clmn. Shaw. All in favor. March 16 and emergency session minutes not yet provided Council. Item 3 - No persons had requested to be heard by the Council. Clmn. Lantz arrived at this time. Item 4A - Ordinance No. 331 confirming 30 day moratorium (3/28/64 - 4/28/64) on all debts due the City of Seward, establishing deadline date for payment of March utility bills and establishing authority for City ~anager to adjust individual utility bills in cases of dis- astrous loss - This ordinance was read in full with addition in cita- tions to include "Section 10.106" immediately following "Resolution No. 166; and with a correction in para (3) removing all reference to Resolution No. 166 and replacing with "Section 10.106 of the Code of Ordinances of the City of Seward; correction in para (5) to delete at the close of the paragraph commencing with "and allowing ninety (90) days" to the end of the paragraph; March 28 correct in para (3). The Manager explained the purposes of this Ordinance and noted that the sales tax has already been collected by the merchants therefore no need to grant a moratorium for the payment of it to the City. I ORDINANCE NO. 331 AN ORDINANCE OF THE CITY OF SEWARD, ALASKA AMENDING SECTION 7.110 OF THE CODE OF ORDINANCES, ORDINANCE NO. 300, RESOLUTION NO. 166, SECTION 10.106 AND SECTION 10.303 OF THE CODE OF ORDINANCES, PERTAINING TO COLLEC- TIONS OF PENALTIESAND INTEREST FOR LATE PAYMENT OF OBLIGATIONS DUE THE CITY OF SEWARD, AND DECLARING AN DiERGENCY. THE CITY OF SEWARD, ALASKA ORDIINS: (1) That Section 7.110 of the Code of Ordinnces of the City of Seward be amended to allow for a moratorium in the payment of property taxes to the City of Seward from the period of March 28 through April 27, 1964, inclusive, and waiving the accrual and collection of all penalties and interest for late payment or non- payment during this period. (2) That Resolution No. 166 of the Seward City Council be amended, allowing for a moratorium in the payment of water accounts to the City of Seward from the period of March 28 through April 27, 1964, inclusive, and waiving the accrual and collection of all pen- alties and interest for ~e payment or non-payment during this period; and authorizing the City Manager to use administrative discretion in the collection of water accounts owing the City of Seward on hardship cases caused by the natural disasters occurring on March 27, 1964, and allowing ninety (90) days within which to pay any and all water accounts owed the City of Seward which came within said moratorium period as set out above. I (3) That Section 10.106 of the Code of Ordinances of the City of Seward amended, allowing for a moratorium in the payment of gar- bage disposal accounts to the City of Seward from the period of March 28 through April 27, 1964, incluSEe, and waiving the accrual and collection of all penalties and interest for late payment or non-pay- ment during this period; and authorizing the City Manager to use administrative discretion in the collection of garbage disposal acc- ounts owing the City of Seward on hardship cases caused by the Natur- al disasters occurring on March 27, 1964, and allowing ninety (9Q) days within which to pay any and all garbage disposal accounts owed the City of Seward which came within the moratorium period as set out above. (4) That Section 10.303 of the Code of Ordinances of the City of Seward be amended, allowing for a moratorium in the payment of electric utility accounts to the City of Seward from the paiod of March 28 through April 27, 1964, inclusive, and waiving the accrual 1RO Regular Meeting April 20, :96~ 1\";.' ~ -. and collection of all penal't.ies and :'mterest. for late payment or non- payment during this period; and authori zin(~ the City Manager to use administrative discretion in the collection of electric utility accounts owing the City of Seward on hardship cases caused by the natural disasters occurring on March 27, 1964, and allowing ninety (90) days within which to pay any and all electric utility accounts owed the City of Seward which came within said moratorium period as set out above. ,-., '- " e"':: (5) That Ordinance No. 300 of the City of Seward be amended, allowing for a moratorium in the payment of sales tax accounts to the City of Seward from the period of March 28 through April 27, 1964, inclusive, and waiVing the accrual and collection of all penalties and interest for late payment or non-payment during this period; and authorizing the City Manager to use administrative discretion in the collec~on of sales tax accounts owing the City of Seward on hard- ship cases caused by the natural disasters occurring on Ma#ch 27, 1964. (6) Due to the fact that the City has suffered a disastrous earthquake, fire and tidal waves, an emergency is hereby declared to exist, and the rules governing the introduction, reading, passage and approval of ordinances are hereby suspended and this ordinance shall become effective immediately upon its passage, approval, post- ing and publication, as required by the City Charter. Publication of this ordinance shall be made by posting a copy hereof on the City Hall Bulletin Boan in the basement of Seward Gen- eral Hospital and by publishing a notice of the place of posting and a brief statement of the purpose of this ordinance in a newspaper of general circulation in the City within a reasonable time. PASSED by the City Council of the City of Seward, Alaska, and approved by its Mayor, this 20th day of April, 1964. plrnn. Kirkpatrick - I would move for suspension of the rules for con- sideration of this ordinance. Seconded by Clmn. Vincent. All in favor. ---- Clmn. Shaw - I would move for the adoption of Ordinance No. 331 as read and corrected. Seconded by Clmn. Kirkpatrick - All in favor. City Manager reported that we are now in the process of billing for April which includes the disaster period and we are trying to catch e everyone of those who have suffered a disastrous loss and include a letter of this action; that if anyone should be missed and come to the attention of the Council, that it would appreciated if the'Coun- cil would explain and bring this to the administration. Myr. Stockton suggested there be some explanation of the meaning of a moratorium though he believed everyone understood it was a post- ponement of payment rather than a foregiveness, but thought an ex- planation might avoid misunderstandings. Item 5A - Report from Assistant City Manager in ~shington, Mr. Jack Werner - The Mayor advised that he would like again to note for the benefit of the audience that Mr. Werner had been given the title above so that hecoould represent the City of Seward in an official capacity before the many agencies needing testimony of Seward's con- dition; that Mr. ~erner is not being paid a salary, that he is being reimbursed by 1/2 theCity and 1/2 the Chamber of Commerce for his expenses. The Manager then read Mr. 'Werner's report before the Subcommittee Oil Fisheries and Wildlife Conservation of the House Committee on Mer- chant Marine and Fisheries, April 16, 1964, wherein he described the fishing and fish and seafood processing facilities and industry in Seward at the time of the disaster, including the qualtities, plans for the future by established firms and interest among new firms. Another telephone message reporting on discussion with the Alaska Congressman Bartlett and Under-secretary of Interior Carr regard- ing re-establishment of the Alaska Railroad presenting no problem; appointments with Texaco and Standard Oil representatives; the fact that the relocation of the Railroad docks would be a problem as to site; then April 16, 1964 letter relaying interest in Seward's problems on many fronts and good reception of reports; full confer- ence schedules. i I I I ,I I I I Regular Meeting April 20, 1964 181 Mr. Werner called on the 17th and he said that ~e had met with the Maritime Commission with good reception and try~ng to see Senator Anderson who was ill, so that Mr. Werner had left the aboye pre~ar~d statement and pictures for him. Councilman Vincent quest~oned ~f ~t was felt that the City had the facts to submit to Se~ator Anderson or if we were still in the position of having t~ est~mate.and Mayor Stockton advised that he thought the latter ent~rely P?ss~?le a~d probably the only figures that could be compiled at th~s t~me s~nce the City does not have a large staff of statisticians to do such work. Mayor Stockton continued that it is known how many homes were lost, how much industry was lost and what this means to the economy of the City and the people; that the City is making no effort to.eyaluate the losses of the Alaska Railroad; but that to make a def~n~te state-- ment regarding losses would indeed be foolheardy. The manager said he planned by next weekend when the Committee meets here to have a map of the assessed valuation for each house on the tax roll which was lost, but that he would not be able to include personal property and would only be able to estimate the losses out- side the City. Councilman Vincent said that he was interested in this because of the estimate of some fifty million dollar damage and wondered if this was not an unreasonable figure. Mayor Stockton reviewed the schedule of preliminary estimates of damage in the amount of approximately fifty million dollars which had been prepared by the Corps of Engineers prior to his testifying in Washington, D.C., pointing out that these were estimates that also that they had been prepared by persons who are trained in this work. To Councilman Lantz question as to what area was involved in these estimates. The Manager advised that he believed it included the area proposed for annexation. Mayor Stockton advised his opinion that Senator Anderson wanted and needed figures of an exactness which the City could not yet give, but also that he believed it to be important not to overemphasize our losses or seemed to ask for more than the losses and the Council con- curred. To Councilman Shaw's question the City Manager advised that we had evaluated our tax loss at about 35%, but this represented a very incomplete picture since it dealt only with the property within the city limits and a very great portion of the loss was not assessed on the tax rolls though the government required an estimate of those losses also. He continued that the loss of property meant practically nothing in comparison to the loss of jobs since this leaves the citizen with nothing to pay the taxes with or to maintain the economy so that he was interested to evaluate all types of losses including such as mortgage losses. Mayor Stockton pointed out the many prob- lems involved in determining the loss in water and sewer.. lines for instance where the loss will not be known until after the ground thaws and there has been more use of the systems, where by comparison it is easier to evaluate the loss of the electric system. Councilman Lantz asked if it was known whether the Department of In- terior was delaying its planning to know the plans of the oil com- panies or vice-versa and the Manager advised that both parties were waiting for Senator Anderson who is no doubt desirous of learning the plans of industry as evidence the several expert fact-finding groups which have visited this area in the past several days. Council- man Lantz asked if the Mayor had been provided with the committments from these various industries planning to return to Seward and Mayor stockton advised that the committments had been verbal with final written plans from the head people still pending and it was agreed that these final committments are not likely to come through until the Alaska Railroad committs itself. Item 5B - Report on Activities of Governmental Statistical Corporation _ The City Manager advised that Mr. Dick Sassara was unable to to be present at this meeting, but that he hadsent recommendations as follows in connection with the City's fiscal matters: (1) That the bonds for the proposed street improvement project be cancelled and a mutual agreement postponement of the construction contract be secured, and that he would proceed with this if no objection 182 Regular ~eeting April 20, 1964. b".....:i :/~ from the Council; .-', (2) That the refunding of' the Electrical Bonds be delayed indefj finitely due to the disaster; (3) That the Federal Government had declared a moratorium on the payment of any Bonds it owned financing any Alaska Public Works project which for the City are the Hospital, High School, Sewer and 1953 Water improvements. The Manager advised that he expected Mr. Sassara to be in Seward within the next few days and would bring the Council together to receive an informal report. fI""" ""1 _0 Item 5C - ~he Council having received a schedule of the Accounts Payable by vendor and total amount owing, the City Manager noted that the usual distribution according to unit and account number as well as the cash on hand for each unit was not reported due to the emergency; that all of these accounts payable had been developed prior to the Earthquake; requested the Council to delete the Bond payment on the 1953 Water Project in the amount of $ 19,562.50 un- til it could be learned for certain if this payment had to be made and to delete the $ 9,320.00 payment on Hospital Bonds due to the already declared moratorium thus adjusting the total accounts pay- able to $ 30,963.51. The Council reviewed the accounts payable. Councilman Zentmire- I would move that the accounts a able in the amount of 0 . 1 be a roved seconded b Councilman Shaw all in favor. De~aiIJa8 follows: Alaska Court System _ Alaska Sales & Service Inc. Alaska Shop Alaska Railroad Alaska Telephone Co. American City Andy's Oil Delivery Artic Office Machine Co. - B & C Auto Electric John P. Bagoy & Associates R. E. Baumgartner <' Bay City Motors Burroughs Corp. George F. Cake Co. Chugach Electric Assoc. 11._ " (Occ. Life Ins) Concrete Products of Alaska, Inc. Cordova Airlines Inc. Estes Brothers Industrial Air Products Co. Chuck Karges Repair & Service Line Material Industries Modern Motors - Moore Business Forms Northern Supply, Inc. Northern Ventures, Inc. Oeser Cedar Co. Osbo's Electrical Supply Peninsula Motor Co. Petro lane Alaska Gas Service Petty Cash Joseph Pollard Co, Inc. Preston, Thorgrimson, Horowitz, Starin & Ellis Mrs. L. V. Ray ~ Saindon's Service Seward Adult Rec. Program Seward Builder's Supply Seward 'Clinic Seward Distributors Seward Hardware Co. Seward Marina, Inc. Seward Trading Co., Inc. Spenard Public Utility Dist. #1 Standard Oil Co. of Calif. State of Alaska Div. of Lands Supply Center Utili ties Western Standard Supply Co. i 75.00 14. J 5 1.65 ' 584.34 328.55 $ 7.00 i 100.00 554.00 152.77 369. 74 1500.00 i 42.49 152.85 161. 51 18985.60 532.18 957.50 $ 4.00 $ 5.00 ! 40.95 , 77.09 1365.47 $ 42.57 i 475.89 81.62 2459.64 '1279.60 24.55 9.85 47.12 42.28 33.34 662.21 125.00 $24.30 200.00 18.40 , 36. 28 374.74 313 .38 24.30 8.85 $1729.00 $2070.23 ! 25.00 6.02 'lb37.30 $ 26.10 --, I I I .) 183 Regular Meeting April 20, 1964 Weste:tiLUti~ities?Si.lpply Co. $ 2,74$.$3; Pat Williams Ins.:I> 416.02; Yukon Equipment, Inc. $ 7.85; Yukon Office Supply $ 1.20; Total $ 30.963.51 Item 5D - The Corps of Engineers and City and Contractor Liaison report by Councilman Zentmire - CLMN reported that the Contractor was going on to two eight hour shifts as soon as he can get organized as to supervision and personnel for such jobs as heavy equipment operators to remove the overtime hours from this payroll and to put as many different people as possible on the payroll. As to the Wells in the old San area- one is in operation)two have broken casings, repair efforts in process though it may be necessary to put in another well in that same area as so far as is now known this is a better well sight than up Lowell Canyon. Clmn. Zentmire reported that the Contractor will be building a one hundred and fifty man camp for operation headquarters and to house those who can- not find housing. To Glmn. Lantz question, Clmn. Zentmire advised that the Contractor would be on a six day week until Sen. Anderson's report is in and it may go to a seven day week. To C~mn. Shaw's question, advised that the go ahead sign for the Railroad Cleanup had not yet been received and Clmn. Kirkpatrick advised that he understood that this was delayed pending return the Manitowac Crane to the Railroad which was scheduled for tomorrow and of course other pieces of equipment necessary also; Clmn. Vincent's question, Clmn. Zentmire advised that hiring was to be done out of the hiring hall and not by telephone or on the job that he knew of only a few of such instances. Item 5E - City Manager's report (1) The old City Hall~s not safe accord- ing to the Corps of Engineers report and rebuilding ~cost will far ex- ceed the value of the renovated building so that he planning to move the City Hall into the Fire Station as soon as it is finished and could not tell the Council even remotely when this would be completed; (2) That the Corps of Engineers had submitted a report dated April 17, 1964 of the temporary damages to the Electrical System which the City Mangger advised were much too extensive to read at this time'would be placed on file for reference; that it seemed to him very complete for temporary repairs and in some instances seemed like permanent repairs; (3) That the Elec- tric Generation Plant did burn and it was insured for fire; (4) That the Coast Guard had given a report that the depth of the Bay is not drasti- cally changed though there i~;~ report o~er the APE news wire that the CommanderO'Coast Guard vesset't>~t the Bay is some 350 feet deep where it had been 50 feet deep; he himself just could not understand how the news could make such an erron'eou.c; st~ement. Perry Stockton requested an imme- diate correction of this ~publicity. (5) News has been received from Juneau that the Commissioner of Fisheries will be here in the next few days to help people process loans for fish boats etc. and that anyone in need of help should see these people while they are in town; (6) fhat $18,112.50 has been received from HHFA for the Fire Station and this is the very first money received from HHFA and should have been a much larger amount; (7) Television and Newspapers showing that the Port of Seward was found by the Coast Guard Vessel Pathfinder to be 390 to 450 feet deep in a docking area compared with the pre~~uake depth of 30 to 120 ~~ : that the Commander wished to report to the Council that ,-'le cf t ';'d"~ had not shown this/. and the instructions to the City Manager per Item 4 repeated; ($) Keith Specking~ht a report to the Government that they are going to have to move their houses and as C. D. Director he would join with him on this report; (9) That the Army would leave Seward tomorrow except for three men operating the radio at the Log Cabin and the one Sa- natari~n; (10) A letter received from the Corps of Engineers that the Contractor must hire our Seward people to help ~e local economy except for those persons on top Supervision or work and assurmng the Council that the Labor Unions would cooperate; (11) Detailed damage to property report covering schools any public buildings will be on file should any of the Council wish to review it; (12) That Mr. Brown HHFA has been in constant contact and that A~cy is trying to plan projects for the interim between Clean-up and ~when the re-construction would get started. These might be such things as the Municipal Building, water- lines to complete the loop system included in the Engineers recommendation of 1960)improvement~ to the Jap Creek supply including ohlorination; that the Councillwould recall HHFA had recommended a retention of an architect and therefore proposals would be coming into the Council; (13) Had confer- red with visitors from the Rebuild Alaska Committee for Anchorage at which time the Committee expressed desire that Seward participate in this fund which is a nation-wide private fund; that it had been suggested that itbe administered in the same manner as the SOS Fund here in Seward~funds being for t~e s~e~~~~ose~ and that he thought it not necessary to act on this a~ th~s t~e~~l~he lntent would be for two people from this aretto go to 184 D~~U' r Yee~~n ^ ;' 2n '961. "."'6 ,._a . , J... g r.pr _._. v,._ '+ ", ~ Juneau in May for the Statew:i.de oY',?;r.m:,:a:tional meeting. (14) Allen- town Pa. has sent a tremendous amouni; of int.'ormation to us of the things they are doing - some ;Pll.121. is the amount they have raised for Seward - they have gone all out to give us help as can be seen from the information sent. (l~n Thai; the City and this area is receiving wonderful support from many of the specialists who have been in Seward to secure da1;a. (Continued below) '--", ~ , er; Item 5F - Army Special Services request to extend variance for use of Lots 14-27 incl., Blockzda1nO.T. - The Manager advised that the Army Rec Center desired the~var~ance of previous years allowing trailers for sleeping only to be parked on these City lots witho~ charge, the only change being that they desired to have a p.x. this year because of the unusual conditions. Clmn. Kirkpatrick _ I would move for approval of the named lots subject to the findings as to the safety of the location. Seconded by Clmn. Zentmire _ All in favor. (16) Item 5E (Cont.) Manager advised Resolution 647 from Kenai asking for support for the Seward port from Congress and all agencies had been sent out with much data and publicity so that he was report- ing this support of our sister community of Kenai. Myr. Stockton requested appreciation of this action be returned. Clmn. Kirkpatrick reported on waterfront information that officials of Alaska Steamship Co. had inspected the port this day and it was agreed a wooden dolphin would be placed this week and ABea will then be able to bring in a Knot ship, possibly within two weeks and with a two-week turn around which would service Seward, Kodiak, Cordova, Valdez and possibly Homer. Myr. Stockton advised also that his firm, Northern Stevedoring, was going to keep a certain amount of equipment here and go back into operation as the needs require and as trans- portation increases, service to the port will be given by that firm. Clmn. Zentmire advised that the Army Recreation people are looking for an area where they can move their facility to in 1965 and won- dered about the old San area. Manager mentioned that the Corps of Engineers is coming in tomorrow with the soil testing people and asks that the Army wait until the reports in before making a definite request. ~ Clmn. Lantz advised that stories are going through school children that the buildings are unsafe and condemned and asked that the exact condition of the buildings be made known to the school authorities. Manager advised this had been done and was just a problem of dealing with rumors; that the school authorities had asked for a written statement from him that the buildings were safe from any trouble and he absolutely refused to do so; that they had been inspected by the Corps of Engineers and all suggested corrections had been made and all tlis information relayed on to the school. Item 5G - Tentative land use study by City Planners - Mr. Herman Leirer, member of the planning Be Zoning Commission advised 1 prior to the pre- sentation that the Commission had met and more or less tentatively approved the City Planners' tentative plan of land use which they intended to explain to the Countil tonight. Mr. Brademus of City Planners then posted the several maps they had developed and turned to the tentative land use map, first thanking the Planning Be Zoning Commission for their work and aid, as well as the U. S. Geological Survey people, who without benefit of the core testing which will be done later, by their general geologic knowledge have been of great help, along with the Corps of Engineers, so that all in all they thought a great deal had been accomplished in a short period of time by concentrated effort to develop this proposal which would normally require some nine or ten months. Mr. Finfer then reviewed the details of the proposal, mentioning that the new industrial site intended to provide for some large expansion of those industries previously located here, those planning to come and those which can be enticed, is necessarily unresolved in their minds pending detailed geologic data, but that it had been placed on the east side of the head of the Bay and wanted everyone to realize this plan can always be amended. He advised the Council in detail of the gathering of histocial data regarding Seward as well as current physical characteristics and changes so they could firm up this proposal and it was their best thinking but still subject to the results of the core tests. The several locations considered for R.egu~_ar ::-eeting April 20, 1961~ 1~5 industrial site were discussed in detail wi:;h the Council and their reason for preferring the East side to the West where underlying silt strata might be a problem; that there appeared to be plenty of room for expansion either side. I Small Boat Harbor recommended for the area just north of the old har- bor which while not suitable for heavy construction, they felt would provide for stable base for a sea wall. Recommended Third Avenue as the major street with residential areas diverted from the center of the community and carrying that traffic to and from Third via what was the 6th Avenue alignment-again subject to soil borings, it may show we can actually build on 6th and can move this new paved street down to seventh - or perhaps it will have to move even further back depending on the borings - that the key to the traffic was the intersection to the Small Boat Harbor and the recrea- tional area and planned so that all this traffic will not have to move through a residential area. Mr. Finfer continued that they show the waterfront as open and recrea- tional space and think this would lend itself to camping and groupings of recreation space - open space where you can see out into the Bay area, and allowing only very, very light construction for such things as rest rooms and refreshment stands; that the ferry boats are thought of as landing at the south end of the business district where there could be developed tourist attractions, museums, etc., and with the possibi~ity of an industrial area from say First to Third between Washington and Railroad for such things as Halibut Producers, and still not take up all the waterfront area on the South shore. Traffic patt- erns in relation to residential areas recommended and business area were described. I Mr. Finfer pointed out the area near the library and adjacent to the site of the State building as a center of governmental activities in their proposal. He recommended a new grade school with traffic control away from the building; recommended the City shops move to the same area as the State shops and enlarge this area for this use; recommend- ing Army and Air Force Reoeation Centers for the area north of Clear- view provinding they can get this site and if cannot, would recommend another site north but not much further away from first choice. Myr. Stockton thanked Mr. Finfer for the presentation and asked the schedule of City Planners who advised they were leaving for Anchorage the next day and if the Council gave a tentative approval of this plan, they would proceed with the steps of the plan and study of financing, and need this approval in order to base financing on it and continue with work. Mr. Brademus then advised they needed to know if the Council had any major objections or problems in this plan, that they were work- ing on a very tight schedule but did not expect the Council to make firm decisions tonight, but also they could not start work on financing, land acquisition and disposal without a tentative approval from the Council. I Clmn. Lantz noted it appeared to him that the airport will be crowding the port and industrial development and Planners thought it had plenty of room for expansion though agreed them might want to move the road further from it. Clmn. Zentmire advised the Co~ of Engineers have talked of moving the airport to Mile 7 if necessary. Clmn. Shaw asked about financing and Mr. Brademus explained that the Federal Government would be asked to provide up to about 3/4 of the cost of planning and Corps of Engineers and HHFA would administer and with with the basic aspects of the plan through Urban Renewal and would in- clude such things as acquisition of open space and development of same; street surfacing and paving of all streets, curb and gutters, utilities; making land available for expansion to schools and things not available through the Corps of Engineers; that it was hoped with kplanning for the future they could literally rebuild Seward, but must now take a basic plan with urban renewal approval and preferably Council tenta- tive approval to the Government and then can come back for Council final approval and there would then result the necessary map for getting the program under way - that with these steps the Gaernment would grant 3/4 of the cost and he understood the State would grant 1/2 of the re- maining 1/4 so that the City has l/B to come up with and he has a number of ideas to cover this such as donations of presently owned City land, public buildings which are being built, etc. Clmn. Shaw asked if it was then that they did not expect any great changes in cost as a result of revisions and Mr. Brademus said they will have a contingency fund and 186 Regular IvIeetinK Auril 20, ".96/+ Special Meeting April 21, 19b4 rBoard of Equalization) in the :project an~ would hope that ; before final plans they would have exact f~scal deta~ls so t.hey could precise this; did intend to have fis- cal matters reasonably set so the City would not have to come up with any mo:e money. than p~anned for. Clmn. Shaw advised that the scope of all th~s had h~ worr~ed and felt unsure this would be a resurrection of the city but might ~urn out to be a burying of it; said he thought there should be a hear~ng of the plans to inform all the people of the scope. Mr. Brademus advised they would not ask the Council to take a vote tonight, but in order to take a timely action needed a tentative recommendation. Mr. Jim Cameron called attention to the silting condi- tions at the head of the Bay as opposed to the deep water on the south, and his hope that the roadway would be moved further toward the bay rather than back into the townsite. Planners agreed these things had to await results of the core testing, that the danger to the townsite was a matter of concern to them if building was started again on the edge of the water; and advised that before this plan could be finalized, there ka would be public harings and oppo~tunity for everyone to talk. Myr. Stockton asked Planning & Zoning Commission if they had given tentative approval to this and they said they had. Myr. Stockton then asked Mr. Brademas to continue with his work and they said they would do so with all diligence. Clmn. Kirkpatrick - I move we ~~~~~i~ Seconded by Clmn. Lantz.10:08pm Attest: Approved: (]p~d~ 5!L/cdI.a- g'7Rqs~n Beatrice E. Watts, City ~lerk-Treas. Mayor - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Special Meeting April 21, 1964 (Board of Equalization) City Clerk called the meeting to order at 8:30 p.m. in absence of Mayor and requested motion of Council for acting Mayor. Clmn. Zentmire - I ,jiould nominate Clmn. Kirkpatrick for Actin,!!; Mayor. Seconded by Clmn. Lantz. No objection. Acting Mavor Kirkpatrick requested roll call and those present were Myr. Kirkpatrick, Councilmen Del Zentmire, William Vincent and Bill Lantz. Absent were Mayor Stockton, Clmn. Dan Bedford and William Shaw. City Manager and City Attorney were also present. The City Manager-Assessor advised that he was appearing before the Board as the persons who had lost their property in the March 27, 1964 disas- ter with a petition from Mr. Hadley H. Sullivan and various persons in the audience to speak for themselves if so desired, among those who had discussed this matter with him previously and were now present were Mr. Sullivan, Evelyn Empey and Pat Starr. Mr. Sullivan's petition was read and the Manager pointed out that .at the time of the disaster and loss of homes and other property, though he wished to speak of homes alone at this time, that 10 months of the tax year for which the assess- ment roll is now to be equalized had elapsed; that he was thinking of legally protecting the roll and also giving consideration to those persons who lost their homes in the disaster; so that it was his recommendation as City Manager that at the time the budget is adopted, that these people who lost their homes be billed for pnly IO/12th of the tax year on the improvements; and wished also to present the prob- lem of the land subsidence as in many cases the land is no longer usable. Clmn. Lantz asked the Attorney for legal opinion on the 10/12 matter and Mr. Pollock advised that he thought it would be a very appropriate action of the Board of Equalization to take action waiving the requirement of payment of a proportionate amount of the tax where tlf the property was no longer in existence at its former value. Council discussed the fact of the tax year commencing on June I and the disaster occurring March 27 so that 10/12ths was a quite exact separation. City Manager and City Attorney both cautioned that this action should fit be done through the assessment roll due to the dan- ger of jeopardizing the roll, but should be done in the billing; note made also that all injured persons are getting some relief through reduced utility bills, insurance, et~.; in discussion it was made clear again that the basis of determination for tax reduction would be a house that is no longer livable if the Council chooses to so act. Mr. Pollock asked if any procedure is being employed through the Corps of Engineers on a voluntary basis to assist property owners in moving a building from unsafe areas say to one which is at Government expense and of course not so yet though the Urban Renewal project progressing. Clmn. Kirkpatrick wondered if the City would be jeopardizing any other assistance the owner might be eligible for by this action and in review- ing same it was thought not. Clmn. Vincent asked that it be made clear 1\' ~ -. ,-- 'c. .. en - I . Reconvening onSK~if{-2r~e~slgE tprN:e 2~-pejJ~t/E~#~;f?gi~~~-sJiJ. 87 if the recommendation ~:aid tlw land is usele~;s or "Vhat the house is gone and the Manager advised his recommendation referred only to the building, that he was not; suggesting the City determine the value of the lands under consideration at tr;is time as there may be a swapping and also this would a matter to consider under the urban renewal pro- ject. City Attorney agreed and especially inasmuch as the land could be possibly used for other uses than residential. Clmn. Zentmire asked if this would be an over-all decision applying to all houses rendered untenable and the Manger and Attorney advised it would have to be so to protect the roll and, of course, uniformity the desire of the CounciL Clmn. Zentmire - I would move that the recommendtions of the City Manager-Assessor be approved. Seconded by Clmn. Vincent. Clmn. Lantz asked the recommendation be summarized which was done as follows: That on all of the residential properties in the City limits of the City of Seward that were rendered unoccupiable by the disaster of March 27th, that the tax assessment for the current year for the two month period from the disaster to the end of the tax year (April and May) be removed from the billing for jmprovements only. Clmn. Zentmire and Clmn. Vincent advised this their understanding in making the motion and seconding it. Vote - All in favor. Petition from C. Berniece Davis for removal of the 10% delinquency penalty for late filing of rendition on the basis that they were out of town and had not had mail forwarded. The Manager-Assessor recommended disallowance of the petition as the notices were mailed in time and it is the obligation of each taxpayer to leave forwarding address or otherwise keep track of delinquency date and tax require- ments. Clmn. Vincent - I would move for the disallowance of the appeal.of C. Berniece Davis. Seconded by Clmn. Zentmire. All in favor. Manager-Assessor advised that this concluded the business before the Board of Equalization. Clmn. Lantz - I would move that we ad~ourn as a-Board of Equalization. Seconded byClmn. Zentmire. All in favor. 2.:05 p.m. I Approved: Attest: ~~r~p, ?;;f)LJd/~ e~R~S~~ Beatrice E. Watts, City Clerk-Trease Mayor April 21, 1964 reconvening of 3/27/64-5/3/64 Special Emergency Session Acting Mayor Del Zentmire called the reconvened meeting to order at 9:05 p.m. Those present were Myr. Zentmire, Councilmen Bill Lantz and Richard Kirkpatrick and 'William Vincent. Also the City Manager and City Attorney were present with Mr. Francis Mayer of Manley & Mayer, Architects. I Mr. Mayer presented in detail a proposal to act as architect for the City in the rebuilding of the former State Building which the Legis- lature had requested the City to accept for $1.00 and the City had accepted just prior to the earthquake; said building to be built under the OEP 875 program administered by the Corps of Engineers. The proposal was reviewed and discussed in great detail with notes taken throughout. Inasmuch as shortly thereafter it was determined that since fee title still rested with the State that the State would act instead of the City in this matter, the proposal was not acted upon and instead Manley and Mayer are architects for the City and State through the Corps of Engineers; therefore this review and discussion will not be transcribed here, and the item never appeared as requested for next agenda in view of the above events. The following motion is transcribed as relates to payment of City Attorney as the contract proposal was drawn by him. Clmn. Lantz - I would move for tentative lapproval of this contract sub~ect to the conditions as we spoke of them. and the retainment of Manley and Mayer as Architects for the office buildin and do instruct Howard Pollock to draw u the a ro ri- ate contract between the City and Manley and Mayer and we couldlthen have this item on the next regular agenda. Seconded by Clmn. Kirk- patrick. All in favor. Clmn. Kirkpatrick - I move Attest: 4J;z~~ ~)..I)aA~ >-- Beatrice E. Watts City Clerk-Treasurer we recess. Seconded byClmn. Approved: pg:~. ~o~+ Mayor Lantz.IO:20pm iAlr~~27, 1964 reconvening of 3/27/64-5/3/64 Special Emergency Session The special emergency session of 4/27/64 was called to orderat 3:20 p.m. by Mayor Perry Stockton for the purpose of considering: Resolution No. 390 ~Supplelill;~~t) enlarging the scope of authorization for filing of a fea- sibility survey for the Seward area; Resolution No. 369 rescinding Re- s(llution No. 36$ to be replaced by Resolutions No. 370, 371 and 373; Resolution No. 370 authorizing the filing of application for APW project for the restoration and rehabilitation of City of Seward Water Supply F~ailities; Resolution No. 371 authorizing the filing of application for APW project for the restoration and rehabilitation of City of Seward Sewage Treatment and Disposal Facilities; Resolution No. 373 authorizing the filing of application for AY~ project for the restoration and re- habilitation of City of Seward City Hall Bailding. Roll was called and those present were Mayor Perry Stockton, Councilmen Bill Lantz, Willaim Vincent, Del Zentmire and Richard Kirkpatrick. Councilmen William Shaw and Dan Bedford were absent. City Manager was also present. Item i-Resolution No.~90 (Sppplement) was read as follows: ~ereas, under Title 1 of the Housing Act of 1949, as amended, the Housing and Home Finance Administrator is authorized to extend finan- cial assistance to local public agencies for surveys of urban areas to determine whether the undertaking of urban renewal projects there- in may be feasible; and ~ereas, it is desirable and in the public interest that the Alaska State Housing Authority conduct such a survey in the urban area situated in the City of Seward, Alaska, and generally described as follows: All area lying within the corporate city limits; and Whereas, the Alaska State Housing Authority is cognizant of the don- ditions that are imposed in-the undertaking and carrying out of urban renewal projects with Federal financial assistance under Title 1, in- cluding (a) the prohibition of discrimination because of race, color, creed, or national origin with respect to housing, facilities related to residential use, and all public facilities within a project area; public facilities proposed as non-cash local grants-in-aid; and em- ployment; and (b) the requirement that the locality present to the Housing and Home Finance Administrator, as a prerequisite to approval of the application described below, a workable program for commanity improvement, as set forth in Section 101(c) of Title 1, for utilizing appropriate public and private resources to eliminate and prevent the development or spread of slums and urban blight; and ~ereas, by Resolution No. 390 dated April 3, 1964, the City of Seward, Alaska, approved the undertaking of survey and plans for Seward Area Urban Renewal Project and the filing of an application; and Whereas, the City of Seward, Alaska, desires to enact a supplement to that resolution by making additional findings and authorizations: NOW, THEREFORE, BE IT RESOLVED BY the City Council of the City of Seward, Alaska, as follows: 1. That the proposed Urban Renewal Area described above is a slum, blighted, deteriorated or deteriorating area appropriate for an urban renewal project and that the undertaking by the Alaska State Housing Authority of the preparation of surveys and plans for an urban re- newal project of the character contemplated by Section 110(c) of Title 1 in the proposed Urban Renewal Area described above is hereby approved. 2. That the proposed Urban Renewal Area described above is hereby found to be a slum, blighted, deteriorated or deteriorating area, in need of redevelpoment of urban renewal, as defined by Sections 1$.55.510, 1$.55.530 and 1$.55.950 of Alaska Statutes, Title 18, Chapter 55. 3. That it is hereby found that one or more slum or blighted areas exist in the City; that the redevelopment of the slum or,blighted area described above is necessary in the interest of the publ~c health, safety, morals or welfare o~ th~ residents of t~is City; and. that the Alaska State Housing Author~ty ~s,here9Y a~thor~zed tQ ex~rc~sl$all O~O- the powers, functions and dut~es ~n th~s C~ty, under sect~ons .55.) "", cr. ~ .-.. '- 4 ~ --- I April 27, 1964 reconvening of 3/27-5/3/64 Sp.Emerg189 1$.55.960 of Chapter 55, Title 1$ of Alaska Statutes. 4. That the undertaking by the Alaska State Housing Authority of a survey in said urban area to determine whether the undertaking of an urban renewal project therein may be feasible is hereby approved. 5. That the financial assistance provided under Section 102 of the Housing Act of 1949, as amended, is necessary to enable the Alaska State Housing Authority to finance such a survey. 6. That the filing of an application by the Alaska State Housing Auth- ority for an advance of funds from the United States of America in an amount not to exceed $5$6,$75 for conducting such a survey in said urban area is ~.. ' hereby approved and that the Executive Director is here- by authorized and directed to execute and file such application with the Housing and Home Finance Administrator, to provide such additional information and to furriSh such documents as may be required by said Administrator, and to act as the authorized representative of the Alaska State Housing Authority. Passed and approved by the City Council of the City of Seward, Alaska, this 27th day of April, 1964. I Mayor Stockton asked how the money portion of this agreement would be paid back by the City and the Manager said that it was not to be paid back, that it is a direct grant from the Federal Government; but won- dered if it were an error in amount since it is more than all the other areas put together, but that the figure had been set forth in this proposed resolution written by ASHA and also in all correspondence in this regard. The Manager also read the cover letter accompanying this Supplement to Resolution No. 390 and which pointed out that basically the correction was to set forth the Alaska Statutes, Federal laws sup- porting this program as previously authorized by the Council Resolution No. 390 adopted April 3, 1964. Clmn. Lantz asked to hear the Alaska Statutes referred to and these were read from the Statutes in full or by title as desired and Council satisfied itself this pertained to planning authorities only. Clmn. Zentmire - I would move for the a rov- al of the feasibilit stud of Resolution No. 0 Su lement. Seconded by Clmn. Kirkpatrick. All in favor. Item 3 - Resolution No. 369 - was read as follows: RESOLUTION NO. 369 A RESOLUTION RESCINDING RESOLUTION NO. 36$. BE IT RESOLVED BY THE CITY OF SEWARD that Resolution No. 36$ of the Common Council of the City of Seward be, and it is hereby, rescinded. This Resolution to be in full force and effect immediately upon passage and approval by the City Council. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of April, 1964. I The Manager advised that the application for restoration and rehabili- tation of community facilities damaged by the earthquake in one applica- tion authorized by Resolution No. 36$ was requested by the Government to be separated into one application for each facility and that after enacting this rescindment, he would present resolutions to authorize the three separate applications. Clmn. Kirkpatrick - I move for the adoption of Resolution No. 369 rescinding Resolution No. 36$..Seconded by Clmn. Zentmire. All in favor. Item No. 4 - Resolution No. 370 - was then read as follows: RESDLUTION NO. 370 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACT AS AN AGENT FOR THE CITY OF SEWARD IN THE MATTER OF APW PROJECTS FOR THE RESTORATION AND REHABILITATION OF CITY OF S~wARD COMMUNITY FACILITIES AND TO OTHERWISE 00 WHAT IS NECESSARY. . BE IT RESOLVED BY THE CITY OF SEWARD: Section 1: That the City Manager of the City of Seward is hereby authorized to do all that is necessary regarding application 190 April 27,1964 reconvening of 3/27-5/3/64 Sp.Emergency Jv:iJg. "'-~ ~ -. and administration and to otherwise represent the City of S8ward in matters pertaining to APW programs and the restoration and the rehabili- tation of City of Seward community facilities, namely: WATEa SUPPLY FACILITIES JAP CREEK AND LOiiELL CANYON, INCLUDING SUPPLY LINE FROM JAP CREEK, damaged by the earthquake and/or tidal waves and/or fire of March 27, 1964. The said City Manager is ordered to file as soon as p possible the necessary applications and other documents for these pur- poses. This Resolution to be in full force and effect immediately upon passage and approval by the City Council. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of April, 1964. The City Manager explained that Mr. Frank Nyman of Tryck, Nyman & Assoc- iates had been working with the City on this in an effort to improve the over-all situation and he had recommended the replacement of some old lines rather than repairing since some are very serious problems; that Jap Creek being surface water supply is available but should be chlorinated, but also recommending that the wells be moved up Lowell Canyon and be tied into the system and have the entire suppl~ chlori- nated; he reviewed the estimated costs in detail, basically ~31,000 of grant money for plan preparation preliminary on a $230,000 project and this to include testing of wells; that Mr. Nyman is trying to get this under contract by July 1 to keep the employment going in town until the railroad constr~ction comes in. c; en Myr. Stockton inquired if the emergency money available now was not for the same purpose and the Manager advised that the emergency money was just to get the public facilities working realizing that heavy repairs would be needed constantly if nothing further was done in most cases; that this money would cover the costs of learning exactly what condi- tion the facility, especially the underground water and sewer, was in and cost estimates and plans for repair or rebuilding; and that the second phase of this which this series of Resolutions would enable was to repair or rebuild to the pre-quake level, not an upgrading of any system. Myr. Stockton asked about the repaying and the Manager advised that this sum of money was a grant not requiring repayming; that HHFA's Mr. Durkee had advised this was the standard for of authorizing resolution with the repayment provisions deleted so there would be no question. Myr. Stockton asked about the water if the industria~ area goes across the Bay and the Manager said he was of the opinion that if this occurred, the ; water project would be expanded. Clmn. Kirkpatrick- I move for approval of Resolution No. 370. Seconded by Clmn. Vincent. All in favor. Item 5 - Resolution No. 371 - was read as follows: RESOLUTION NO. 371 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACT AS AN AGENT FOR THE CITY OF SEWARD IN THE MATTER OF APW PROJECTS FOR THE RESTORATION AND REHABILI- TATION OF CITY OF SEWARD COMMUNITY FACILITIES AND TO OTHER~E DO ~AT IS NECESSARY. BE IT RESOLVED BY THE CITY OF SEWARD; Section 1. That the City Manager of the City of Seward is hereby authorized to do all that is necessary regarding application and admini- stration and to otherwise represent the City of Seward in matiBrs pertain- ing to APW programs and the restoration and the rehabilitation of City of Seward community facilities, namely: SEWAGE TREATMENT AND DISPOSAL FACILITIES, SEWARD, ALASKA, damaged by the earthquake and/or tidal waves and/or fire of March 27, 1964. The said City Manager is ordered to file as soon as possible the necessary applications and other documents for these purposes. This Resolution to be in full force and effect immediately upon passage and approval by the City Council. PASSED AND APPROVED by the City of Seward, Alaska, this 27tn day of April, 1964. The Manager reviewed that $562 425 was the total sum of this project application as estimated with $22,425 for study thought the Engineer for the City had advised that construction of this project could vary.from $100,000 to $500,000 depending on the results of the study; a ser~ow problem here being that the outfalls do not go out into deep water and these studies would deal with the problem of pouring untreated sewa~e into the Bay in this area which we are planning to use as a recreational area, and this study is to try to stay ahead of this problem; that this phase of the study would possibly never be bUlt, but if the City ever . ", ~'7 ,rJ. . ,1271/'1 r::/~//" .~ ~ '"~ 1,nrJ'r IC 1,.~-:101,~ re<;;on-rer="r\!Y6 . ')q.-); 'Ji~ ,::;p./.lTerC,".JG' 1. g' 1.' . .t',tl[?uar lV1Petlng r.ia:~ L!-, .L) ,..It _ needed lt, It would have thlS study, and \oJ'e must roa,l'Lze we Gannot build the nevI small boa-rJ harbor j n an area \oJ'here we are dumr:Lng untreated sevlage. ToClrr.n . Vincent's questicn, he said the study was going into treatrr.ent facilities, but that he thought ':,he City should talk about outfalls even if it is necessary to go say anot~er 1,000' out in the deep wa't;er as the treatment facilities are very, very expen9 sive to maintai~ and operate and this agreed. Clmn. Zentmire - I move ~or adoption of Resolution No. 371. Seconded by Clmn. Lantz. All in f~vor. I Item 6 - Resolution No. 373 - was read as follo,{S: RESOLUTION NO. 373 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACT AS AN AGENT FOR THE CITY OF S~9ARD IN THE MATTER OF APW PROJECTS FOR THE RESTORATION AND REHABILITATION OF CITY OF SEWARD Crn~UNITY FACILITIES AND TO OTHER- 'WISE DO 'WHAT IS NECESSARY. BE IT RESOLVED BY THE CITY OF SEWARD: Section 1. That the City Manager of the City of Seward is hereby authorized to do all that is necessary regarding application and administration and to otherwise represent the City of Seward in matters pertaining to APW programs and the restoration and the reha- bilitation of City of Seward community facilities, namely: CITY HALL BUILDING. The said City Manager is ordered to file as soon as possible the necessary application and other documents for these purposes. This Resolution to be in full force and effect immediately upon passage and approval by the City Council. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of April, 1964. I The Manager explained that HHFA isurging early action on this project because of the summer employment which would result therefrom, but that also the Corps of Engineers will replace the State Building for the State and it has been appraised at $686,000 and this could give the City quarters; that if the replacement of the building for the State does not come through then the City will need a building and therefore this application is desirable. Plan preparation estimated at $18,000; total project estimated at $300,000. Clmn. Vincent asked if there was a possibility of all these projects coming into being at the same time and having a labor shortage and if this were to happen if we were likely to have a big influx of outside labor. City Manager advised there was a request now for a coordinating conference on this and pointed out that the Council would regulate the starting of these projects because the intent of them is to keep our own people employed; that we could not take care of many outsiders and this not the purpose of these projects. I Clmn. Lantz asked why not include such items as the City garage under this program and the Manager explained that since this project was under construction contract and the City has suspended, and the City has sustained the loss of what was started, the Corps of Engineers is now examining the contracts to see if they can pick up the entire project. Clmn. Zentmire advised that it was his understanding that the study was pointed toward the entire facility as originally planned since the City had lost everything down there. Clmn. Vincent - I would move for the enactment of Resolution No. 373. Seconded by Clmn. Kirkpatrick. All in favor. Clmn. Kirk atrick - I move for recess of this special emergency meeting of March 27. 19 4. mire. 4:25 p.m. session of the byClmn. Zent- Regular Meeting of May 4, 1964 The regular meeting of the City Council of May 4, 1964 was called to order by Mayor Perry Stockton at 8:08 p.m. Item 1 - Roll was called and those present were: Mayor Stockton, Councilmen ~william Vincent, Bill Lantz, Del Zentmire and Richard Kirkpatrick. Councilmen Dan Bedford and William Shaw were absent. City Manager James Harrison was present. Item 2 - Minutes - The City Clerk advised the minutes not yet ready and this item therefore held in abeyance. 1 9 ~ 1egular r':eeting r.:ay 4, 1964 Item 3 - People Present - No one had requested audience of the Council. Item 4A - Proposed Resolution No. 375 approving By-Laws of "Save Our Seward" Fund Board of 'rrustees and transferring all funds - The Council having previously received copies of the By-Laws, Myr. Stock- ton invited comment on either document. Glmn. Lantz suggested the requests for assistance should be permitted other than in writing to save the pride of some persons and suggested means by which the re- quest could be investigated and documented. Glmn. Kirkpatrick ad- vised that, from his position as member of the Board of Trustees, that applications in writing by other than the needly person would be acceptable to the Board. Clmn. Lantz advised that he felt there could be a situation where a very needy person might not apply and someone less needy would and wondered if some would be overlooked for lack of a written application. Myr. Stockton advised his thought that by naming the Board with the power and duty to administer the funds put this problem in their hands and thought that beyond calling this to the attention of the Board that the solution would be up to them. Clmn. Vincent wondered if the fund would be allowed to build up to its probable total before starting to disburse, thinking of the fact that our report shows some $6 houses lost and wondered where they would start with 9,000 or even 20,000 dollars, and thought the direc- tions for over-all use of the funds, perhaps made under stress, might be subject to further directions for consideration of say a civic monument of a type which the City has always needed, and that this might be better than direct aid to persons. Myr. Stockton noted both points well made but Council in agreement it did not wish to go into the details of planning disbursement. Clmn. Zentmire - I agree both Clmn. Vincent's and'Clmn. Lantz' suggestions nen full consideration, and I would move at this time that Resolution No. 375 be adopted as read as follows: Seconded by Clmn. Kirkpatrick. All in favor. Myr. Stockton asked Mr. Larry Urbach, member of the S.O.S. Fund Board of Trustees to please carry this discussion to Mr. Hall and the other members of the Board. RESOLUTION NO. 375. WHEREAS a campaign for financial and material assistance to our com- munity to be known as the lISAVE OUR SEWARDlI FUND was launched by Allentown, Pennsylvania, sister ALL AMERICA CITY FOR 1963, and ~EREAS many compassionate and generous persons, both individual and corporate, from allover our Nation, have sent and continue to send their gifts to help and assist those persons in the Seward area who had financial loss due to the March 27, 1964 earthquake, seismic waves and fires, and beyond this to the extent funds remain from the primary purpose, to facilitate an activity beneficial to the health, welfare and morale of all the citizens, and ~EREAS the Seward City Council has named a nine member Board of Trus- tees to govern the expenditures of the "SAVE OUR SEWARDlI FUND, and ~EREAS said Board of Trustees has organized and presented its approv- ed By-Laws to the City Council for ratification, and ~EREAS it is the stated intention and desire of donors addressing their gifts in various manner, as well as to the lISAVE OUR SEWARDtr FUND, to contribute toward the above stated purposes, NOW, THEREFORE, BE IT RESOLVED that the BY-LA~i\5 OF THE "SAVE OUR SEWARD" FUND BOARD OF TRUSTEES dated the 27th day of April, 1964, a fully signed copy of which is attached hereto, shall be and are hereby approved and ratified, and further that the total sum of all funds deposited in the City of Seward - lISave Our Seward" Fund bank account, as well as all such funds which may be received in the future, be transferred to the "SAVE OUR SEWARDllFUND BOARD OF TRUSTEES . Passed and approved by the Common Council of the City of Seward, Alaska, this 4th day of May, 1964. Item 5A - Proposed Ordinance No. 332 adopting Uniform Plumbing Code bf the Western Plumbing Association - The City Manager read from 4/24/64 letter from 'City Planners advising that a Unifo::m Plumbing Code and Minimum Housing Code were required to ~ work ~nto any . urban renewal program; that the Code being presented to the Counc~l was the same one used by the City of Anchorage and by the States of Washington, Oregon, etc.; and that it was his recommendation that this t-., ~ I"'; ,-., '- 4 e":J I 0/ Regu:'_arYeet.ing;J:ay4, 2..961~ 19B Code be adopted. Proposed Ordinance No. 332, AN ORDINANCE AMENDING SECTION 2.000 (BUILDINGS) OF THE SEWARD GE...l\!ERAL CODE OF ORDINANCES, BY ADDING THERETO SECTIONS 2.500 and 2.501, RELATING TO A PLUMBING CODE was read in full. The Manager advised that he had not read the Code itself yet as it had just arrived today but would do so and report on it at the next meeting. elmn. Vi:1cent asked how the City was going to enforce this code and the Manager advised that his honest opinion was that if the City adopted these codes in addition to the ones al- ready in effect that it would become necessary to hire a building inspedDr as it will be too much to add to the ManagefS duties. The Council asked if it was ab9iutely required to have these two codes before going into urban renewal and the Manager advised it was, the reason being that urban renewal must be assured that the building after urban re/newal will not be deficient and thus reduce the value established by urban renewed properties; that the Government cannot put any money into a com munity without these safeguards. Clmn. Lantz- I move we consider this the first reading of the Proposed Ordinance No. 332. Seconded by Clmn. Kirkpatrick. All in favor. Item 5B - Proposed Ordinance No. 333 adopting Uniform Housing Code - The Manager advised that he did not have the latest edition of this code and would like to secure it before the next meeting to report to the Council; that this code is strict but good, and would, frankly, classify much of the housing in Seward as sub-standard; but that it had no retroactive clause. Proposed Ordinance No. 333, AN ORDINANCE JUliENDING SECTION 2.000 (BUILDINGS) OF THE SEWARD GENERAL GODE OF ORDI- NANCES, BY ADDING THERETO SECTIONS 2.600 and 2.601, RELATING TO A HOUSING CODE, was read in full. Manager advised that his comments pertaining to Proposed Ordinance No. 332 applied here also. Clmn. Vincent said that he would favor a rider which would make it mandatory that the Council review this ordinance in two years. I Clmn. Zentmire - I would move for the approval of the first reading of Ordinance No. 333. Seconded by elmn. Vincent. All in favor. Item 5C - Proposed Resolution No. 377 granting easements, etc., main- tenance and hold harmless to U.S.A. for redTedging of Small Boat Harbor. -The Manager advised that the Corps of Engineers, of course, pre-quake had the proposed enlarged small boat harbor in the mill, and they are making some changes in this plan and need this resolution now to pro- ceed - that he did not know what the changes may be but that the Corps would bring them to the Council. Proposed Resolution No. 377 was read in full as follows upon which the specific items were discussed by the Manager. RESOLUTION NO. 377 ~EREAS, it is desirable that the small boat harbor be redredged at Seward, Alaska, BE IT RESOLVED: That the :City of Seward furnish without cos t to the United States, necessary lands, easements and rights of way and spoil- disposal areas both for new work and subsequent maintenance, either by way of fee simple title or temporary or permanent easements; and BE IT RESOLVED; That the City of Seward provide for maintenance without cost to the United States necessary mooring facilities and utilities, including a public landing with suitable supply facilities open to all on equal terms; and I BE IT RESOLVED: That the City of Seward agree to hold and save the United States, its contractors, agents or employees, free from claims for damages due to construction and maintenance of this project. ADOPTED by the City Council for the City of Seward, Seward, Alaska, this 4th day of May, 1964. Clmn. Kirkpatrick - I move for adoption of Resolution No. 377. Secon- ded byClmn. Lantz. All in favor. Item 5D - Approval of new location for KIBH's radio transmitter sta- tion - April 29, 1964 letter from Seward Broadcasting advising their desire to get back in operation and need to include legal description of the transmitter site in the application to FCC; had thought of two possible locations, the former new public works bldg. site or some- where back of the hospital, and requesting the Council's aid in find- ing a site which would still fit with future land use planning. 1 QA Pe""p' ",.. ~'pe~~ v ' , n/' -ArM~. :1. F,.A...;_C;!..~. .J -' "J_."lg ~'2y q., __.:11')/4- Me "}-lty ManBlager noted th~t ]ill'. Paul Stockard, Mr. Larry Urbach, and .! ! . ~ r. "a tel' ue representlng tne cwner~, of Seward Broadcasting Corp. ~~ werE, present to discus:3 this ",ubject with the CouncJ-l' that his re- ,-. cOillJ'L~ndation would be that the 8i ty not, consider a ~Tttl@ transi!er ~ but lnstead to ask for the return of Fee Title to the lots at the ~ former location givent;he corporation for that purpose and to then grant the station an easement to build the towers; that he under- stood this to be agreeable to the owners; that he thoug~the towers at the previous site for the new public works building would be no air nav.igation hazard and recommended that area since a transmitter located in that would reach further north th~ the other possibility. The City Manager pointed out that the laterals will have to extend to the far side of 7th Ave.but that the radio station and highway use would be compatible. Councilman Lantz said he thought the City should wait until it is kno~m if it will get other lands to offer for this use. The KIBH people advised they would be as pleased to receive the location behimthe hospital as the beach location but did desire to get back into operation as soon as possible. Councilman Lantz advised fur- ther that he WMHX<< was reluctant to see the laterals running under 7th Ave. until after the cortesting is completed; that if 7th Ave. is the main street for that part of town that he questioned putting the laterals under it. Mr. Urbach and Mr. Stockard advised that they did need to know as soon as possible and needed Fee Title to the land to use as security against loans for developing this new and larger transmitter station; that there had to be a concrete biulding without plumbing and without heat for the transmitter station; that the exact location had to be settled before applying for the FCC permit. The City Manager said that he had not understood this matter about Fee Title and would therefore withdraw his earlier recommendation in that regard. Mayor Stockton asked Mr. Urbach and Mr. Stockard to please confer with the City Manager regarding site as soon as possible,all being in agreement that it was most urgent to get the station back in operation under the management of Seward Broad- casting Corporation. Souncilman Kirkpatrick-I move that the matter be tabled until proper steps have been taken to select a more suit- able site. Seconded bv Councilman Zentmire. All in favor. The City Manager was re~~ested to call a meeting of the Council for this purpose as soon as he was ready. Item 5E-Proposed Resolution No. 37$ Declaring May to be "Spring Clean-up" Month-Proposed Resolution No. 37$ was read as follows; RESOLUTION NO. 378 WHEREAS the citizens of the City of Seward traditionally participate in a "Spring Clean-upll during the month of May, and ~EREAS the March 27, 1964 earthquake and seismic waves have created an even greater need than usual to clean up our homes and townsite, and ~EREAS the members of the Seward Planning & Zoning Com- mission have recommended that May be declared official ":Clean- up Month" for the City of Seward, NaW, THEREFORE, Be It Resolved that the Month of May in this year 1964 be officially declared "Clean-up Month" for the City of Seward, and the City Council does hereby request all residents and owners of property to clean up and beautify their properties toward the improvements of appearance and public moral in our community. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the City Council on this 4th day of May, 1964. The City Manager advised that City crews would not be able to participate at all with equipment or man power as they had in previous years since we have only one truck and the men are ex- tremly busy; that he would suggest adveptising this fact along with the resolution if the Council adopts it. C~uncilman ir atr" k- love for ado tion of Resolution 37$. Seconded ln avor. I I I ""C?'Cf"'J' ':J- .,..,"(')0......: ~.,r-r '\.'!",~'f.,.:. ~ '),r......;. Item 5F- Proposed":iE;~;)lut[(;rit~o.- j 7;:;' ar;proving lease of Petrovich 1 ~H) wanehouse-the City Manager pointed out the need for this warehouse rental in order to have a place to store all found property; that the Magistrate is concerned because of the possibility of having the pro- perty of deceased persons included in these stock piles as well as the concern of the Chief of Police and himself for all of the found pro- perties to be well cared for since it is the responsibility of one of the three of them depending on the circumstances; that the Corp of Engiaeers is concerned with this arrangement in that they will be paying the rent. The Manager advised that this Resolution covers only a 60-day period since they are planning on a sale to dispose of all unclaimed property within that time and a clearing authorization for such a sale through the office of the Attorney General and Civil Defense. Resolution No. 376 was then read as follows: RE50LUT ION NO. 376 BE IT RESOLVED that lease dated April 10, 1964 between Alex Petrovich, lessor, and the City of Seward, lessee, for the use of the small warehouse located five miles North of Seward on the Seward- Anchorage Highway, is hereby approved and the City Manager and City Clerk are instructed to sign and deliver said lease. This Resolution to be in full force and effect immediately upon passage and approval. Passed iad approved by the Common Council of the C~ty of Seward, Alaska, this 4th day of May, 1964. Councilman Zentmire requested that all the notices required for public sale be published in sufficient time so that the property not sold can be moved from the yard before June 10, 1964 as the Corp of Engineers and contractor were complaining about these storage cost and this was agreed. Councilman Vincent-I would mov-e for the enactment of this Resolution. Seconded bv Councilman Zentmire. All in favor. Item 5G-Certification of Second Supplemen~Tax Roll tor the 1962-62 Tax fear-The City Manager noted that this Roll was equaiized prior to the earthquake and required only this final step. He then read the Certi- fication as follows and recommended its acceptance by the Council: SECOND SUPPL~TENTAL CERTIF.ICATION 1962-63 Tax Year I, James W. Harrison, City Manager and Assessor for the City of S~ward, do hereby certify to the oompletion of the Second Supplemental Tax Roll for the 1962-63 Tax Year in the amount of One Hundred Ninety One Thousand Three Hundred Twenty-six Dollars ($191,326.00) for Real Froperty assessment valuation and Four Thousand Eight Hundred Fifty-five Dollar~ ($4e55.00) for Personal Property assessment valuation including all adJustments by the Board of Equalization. I certify that the Boat Tax is Fifty-five Dollars ($55.00). Therefor, I certify that the following is the complete tax assess- ment, including the Original Tax Roll, the First Supplemental Tax Roll and the Second Supplemental Tax Roll: PERSONAL PROPERTY Original Certification First Supplemental Tax Roll Second Supplemental Tax Roll TOTAL PERSONAL PROPERTY ASSESSMENT $1,21e,667.00 1,012,902.00 4.e55.00 $2,236,424.00 REAL PROPERTY Original Certification To correct arithmetic 6,776,702.00 error{l.eOO.OO) $6,774,902.00 Second Supplemental Tax Roll 191.326.00 TOTAL REAL PROPERTY ASSESSMENT $6,966,22e.00 TOTAL ASSESSED VALUATION AS OF March 25, 1964 ~9.202.652.00 Original Boat Tax First Supplemental Tax Second Supplemental ~ax TOTAL BOAT TAX $5eO.OO 375.00 55.00 ~1010.00 -1. ~Hi J10tal Assessed 10% late First Supplemental Second Supplemental U , '. r. c.; ~. , ,v,ay i~, _,'j'J ~ ,',e,~'J"ar ;Iee':,~."1g filing Penalty in Dollars .1>2033.43 . 1~.81 (See Res. No. 363) ~204_.24 1'-' C/) ,- e; C Dated at Seward, Alaska this 25th Day of March, 1964. Councilman Lantz asked if the late filing Panalty item pertained to the Seward Fish and Cold Storage lease rental assessment and the City Manager advised that it did not, that it pertained to other items and such penalty was not assessed against Seward Fish and Cold Storage in accordance with the Councilfts previous instructions. Councilman Zentmire- I would move for the approval of Second Supplemental Certi- fication of the 1962-63 Tax Year. Seconded bv Councilman Kirkpatrick. All in favor. Item 5H- City Manager's salary compensation during recent emergency- The City Manager advised that during this disaster and subsequent days and weeks the City Manager was at his desk around the clock to begin with and then many, many extra hours and it was thought proper to in- clude extra pay for him for this period under the Corp of Engineers' contract but this was not possible under the Federal rules since he is Civil Defense director. . Councilman Kirkpatrick- I move that the checks drawn in favor of Mr. James W. Harrison be paid as pavment for his work in the disaster effort. Seconded by Councilman Zentmire. All in favor. The City Manager thanked the Council for this consideration. Mayor Stockton then read a letter from all of the Council to the City Manager stating their appreciation of him and all the 6ity employees during this disaster. Item 51- Borough Assemblyman's Report-Councilman Vincent advised that there had been no Assembly meeting since the last meeting reported to the Council but that he would like to discuss to Borough's financial situation with the Council being of the opinion that if no new source of revenue appears that the Kenai Peninsula Borough will be without funds in a few months; that as the City's representative on the Borougp Assembly he wished to bring a recommendation to the Council that it in turn recommend the Borough Government be handed back to the State; that he was requesting an expression from the Council on this to take back to the Borough Assembly. Councilman Vincent advised that there is a One Hundred and Fifty Thousand Dollar loan 'or grant being considered from the State for property tax assessment;that the Borough has talked about a Two Hundred and Thirty Thousand Dollar program though the Borough Chairman said today that they might be able to do it on a Hundred and Fifty Thousand Dollars loan. Councilman Vincent advised that he was greatly concerned about a One Hundred and Fifty Thousand dollar tax assessment program and even more so should it cast more. Councilman Vincent said that after the disaster he felt even more strongly than before that the State should take back this level of government and Councilman Lantz concurred, all greatly concerned if there should be added cost of government, as seemed likely, at this time. Mayor Stockton called a recess at 9:30 p.m. and reconvened the meeting at 9:40 p.m. with the same members present ,as at the recess. Item 5J-Corps of Engineers Coordinator's Report- Councilman Zantmire reported that the Corps of Engineers has about finished the first phase of the contract, this being emergency repairs; the clean-up and the reconstruction being the second phase; that the Corps of Engineers is very concerned about the cost of all this work and is discontinuing allover-time and reducing the size of the crews. Item 5K-Resolution No. 379 Re: Removing Hazards from Area from 7th Ave. to Outer Limits of City- Resolution No. 379 was read in full and it was agreed that the paragraph pertaining to a full railroad car of Sodium Nitrate be deleted in view of the fact that Councilman Kirk- patrick reported that a detailed investigation of railroad records revealed that the Sodium Nitrate label on the car in question was an old label and that the contents of the car were non-explosive ferti- lizers, and the Manager's report that the problem had been assigned to the Corps of Engineers as they have chemists who will check this out. RESOLUTION NO. 379 'wffiEREAS, the City of Seward continues to have a very dangerous area which is uncleared and full of dangerous debris; and I I I H:<:CULA ,\, c{S:<:TI'\!G YIA Y 4, 1964 :1 9 ~l "IJHEREAS, th~re i" L1 U: L 2rea many containers of highly com- bustible materials, and -WHEREAS, the entire area is filled with twisted rail, railroad cars, wrecked merchandise, damaE;ed vans, and other debris; and -WHEREAS, this area constitutes the area between 7th AveQue in City of Seward and the outward City limit line, being both above below the water of Resurrection Bay, the and NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Seward, that the Alaska Railroad, the Corps of U. S. Army Engineers and any other responsible agency such as Texaco, Inc., and Standard Oil 60., Inc., be instructed to immediately proceed to remove any and all hazards and unsightly material from this area; and that the City Manager is hereby instructed to take any and all steps necessary to carry out the purpose of this resolution. This resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the City Council on this 4th day of May, 1964. The City Manager then read a report dated May 3, 1964 of preliminary Geologic investigation of stability of the land in a portion of former harbor area, the report then defining the area investigated to that between Washington Street and A Street, between the shoreline on the east and on the west 7th Avenue to A Street and 6th Avenue to C Street. The report stressed what appeared to be an unstable condition in res- pect to further ground movement in this area, cited the evidences to cause such a conclusion, and strongly recommended securing detailed sub-servic~Geologic information based upon drilling, sampling, analysis and interpretation of the results as soon as possible. This report which the Manager had received that afternoon was then dis- tributed to all members of the Council and he advised that the Corps of Engineers, and U.S. Geological Survey people would be going over this area with the Office of Emergency Planning people in the very near future. The Manager pointed out that the hazards involved in large containers of petroleum products which might become ruptured through movement because of sub-terrainean eanth slides, tidal action or land subsidence could be very severe and that this was a matter of great concern with so much debris still under the water and on the seashore. Councilman Zentmire advised that the attitude of the Corps of Engineers with regard to the property of Oil Companies would be both reasonable and responsible and should there be no hazard involved, had no intention of driiing them out but if on the other hand storage of petroleum pro- ducts in these areas which may be unstable, does present a hazard then the Oil Companies will have to move their oil storage to another area. The Manager pointed out that there are some oil tanks at Texaco and Standard Oil which are partly full and couldbe very dangerous; that he has been asking these people to empty the tanks and now some six weeks after the disaster they are not moving in this direction. Councilman Lantz said that Standard Oil had told him they did not have piling long enough to bring in a tanker and asked what the Council knew about this problem. The Manager advised that Standard Oil had secured a number of one hundred and twenty foot piling from the salvage opera- tion to build a temporary emergency tie-up but had not used them and Councilman Kirkpatrick advised that the Railroad had their facility to Standard Oil. The City Manager advised that Resolution No. 379 would place the authority to act upon persons competent to judge such hazards as might actual exist and that he recommended its adoption. The Fire Chief' ad- vised that Standard Oil people had been in Seward last week-end and he understood had looked at this problem. The City Manager pointed out that Staadard Oil was not saying that these tanks -,lere safe so far as the public is concerned but that the tanks were safe so far as the Standard Oil operation is concerned and that no one capable of an opinion ~as to whether or not a hazard to the City exists has inspected these and reported to the City- that he is anxious to make clear that he is certainly not wanting to push Standard Oil around, that basically this Resolution would accomplish the purpose of placing the responsibilit '_, Qs;l .,.,...... "o(c\. ?e....."'!..~2.,.... ~I"...."\",..' "'ct;' '1',,"'o("\.L.":~r<" ~ ~et-3'~~i;;i~g and ';r'~;ici-i~;;'0J f'~~ ~~~lf~t; - ;,f'--t~i~e shoreline back on tr:e sho'.llders of the Ofric'3 of Emergency Pla.nning which said in Archora~~e shortly after "Jh3 quake that they v{auld be responsible for rEcDlov(3.1 of such hazilrds . Oouncilman Zentrnire-I wo d mo f r adopt:LOn of ResolutJ.on No,' , . con Y 0 c a c Councilman Kirkpatrick advised that he would check out the matter of the Sodium Nitrate shipment as he was sure there was no Sodium Nitrate intransit over railroad property and should he be wrong in this pre- mise that it would be immediately removed. Councilmen Zentmire and Vincent concurred in the deletion of the ~N.hereas concerning the Sodium Nit,rate. Vote.. All in favor. ~~ I/J ~~ ~ e'J Mayor Stockton suggested that the City get in touch with Mr. Campen of Standard Oil and the Texaco people and explain the purpose of this action so this important industry will understand what the City is trying to do. Item 5L- Letter from Civil Air Patrol recommending Air Field be renamed to Leonard Gilliland Air Field- The Manager advised that this letter had been received too late to be placed on the agenda, that he believed the Chamber of Commerce wished to support Civil Air Patrol and the City in this request and that since the State names all air fields that this request should be forwarded to the State and if 6here was no objection he would do so. Council requested the Manager to proceed with this matter in honor of Leonard Gilliland who had lost his life in the re-- cent air crash, commuting from Whittier to Seward. Item 5M- City Manager's Report including his resignation-(l) The City Manager read the April 30,1964 letter from the Look magazine co- ordinator regarding recent contacts with Mr. Jack Werner who was representing the City before the Gongress this time and also asking for a statement from the Mayor on how much the All America City award meant to Seward. (2) That Marshall and Myer have now billed the City for the One Hundred Thirty-FivffiThousand dollars plus interest through May 6 in the amount of One Thousand Nine Hundred Ninety-Two dollars Eighteen cents on the cancelled street improvement bonds which that firm had purchased, noting that the interest is for a shorter period of time then the City of thought it would be and the Council in- structed the City Manager and City Clerk to finalize this previously authorized cancellation of the street improvement bonds and to re- fund the purchase price plus interest cost to Ma~shall and Myer. (3) Kenai Chamber of Commerce has pent statements of friendship and support of Seward harbor reconstruction to various Governmental agencies where this would be of benefit to Seward at this time and copy also here; (4) letter from Senator Bartlett to Mr. Jack WernerpO~~.~~~~~T f Standard Oil rebuilding in Seward but no news about Texaco.~l 0 temporarily barging into Seward if OEP makes funds available. :(5) 4/28/(4 letter from the Chamber of Commerce of comments to the City Manager and also of the City employees and he advised that this would be copied and placed in each employee's file; this letter being of praise and ap~reciation of the City Manager and all other City employees. (6] Manager suggested a letter of appreciation to Mr. Lemke of the U.S. Geological Survey, who has done so much to stabilizr the attitude of the community, even to the point of individual visits on worried people; that he had also checked on Lowell Canyon and Jap Creek snow slides, and reports of cracks of unusual characteristics on Harding Ice Field, and reported no worry due to any of 1 these; (7) Request from Mr. Vance Hitt for a variance for a trailer court, and that he had asked Mr. Hitt to proceed through all the normal steps for a variance and is encour- aging him to do this, also along this line that the former owners of Marathon Trailer Court could rebuild as they are private property, though extensive improvements might be needed to use that subsided site; (8)""Called attention to the May 5",1964 hearing by the Planning & Zoning Commission on application for zoning variance from R3 Multiple Dwelling zone to Commercial for Lots 35-40 inclusive, Block 23, O.T., Where Mr. J. D. Allen desired to install a dry cleaning and laundry drive- in service with ultimate intention to have office and living quarters rentals, that he would recommend to the Planning & Zoning Commission that such variance not be granted; that he thought this was spreading the business and commercial district too far out and leaving unoccupied areas in the center of town; thought it too near the School; questioned the ability to proceed to the declared end result and this based on the building permit application received by the City and Mr. Allen's esti- mation of cost to remodel and rewire this old, run-down building; that the City was an interested land owner in this case as well as the City government. Council concurred the Manager should attend this hearing and protest the granting of such a variance. I I I Regular May 4, 1964 meeting Page 199 199 (9) That Rogers and Babler have written notice to the City as of April 29, 1964 of their right to adjust the contract price since the earthquake changed conditions of the basic bid in such things as the highway tlicess no longer existing; that the contractor had informed him that he had written this letter, also to let the City know that he does not want to cancel the contract but desires an extension of time and to protect them- selves from any liquated damage charges. The Manager noted also that possibly the performance of the reconstruction paving contracts would be available to this contractor through this course of action. (10) Reported that the Carlos-Carson Insurance claim was settled for $1106.00 and the Moon claim was settled for $1600.00 to him plus $500.00 to the State to reimburse the State for his care as indigent; that he wished the Council could know about these settlements before they become fact but that this is not the way the Insurance Adjustors work; (11) That the City did not take note of the celebration by the Library of receipt of the Dorothy Canfield Fisher Award in the ~op~~ of $1000.00 because the City was not aware they had changed their plans for a large scale celebration as scheduled for April 10 to just a small event more in keeping with the circumstances at this timet but that he would like to make note of this Award for the record; (12) A resolution from Long Beach, California regarding the disaster and the feelings of that community for this one along with advise of financial assistances being collected by Long Beach for Seward was read and the Council instructed that its thanks and appreciation be returned to the City of Long Beach; (13) Letter of re- port in detail from the Corps of Engineers regarding the reconstruction activities under Public Law 875 which letter will be placed in the record for anyone who wishes to read it; (14) That this afternoon a letter dated May 4, 1964 had been received from Col. K. T. Sawyer of the Corps of Engineers requesting certain iniormation regarding the destroyed small boatharbar and facilities in connection with the design of the new Small Boat Harbor,that he had sent the information requested by Col. Sa~er and the Council could expect to receive the preliminary plans as soon as possible; (15) That he has received request from a number of men working out of the City and wishing to maintain their Seward residences who would like to leave their utilities on for the occasional time when they may come home for a week-end; that he would like the Council's instructions with regard to preparing an Ordinance which would provide for a stand-by or readiness to serve charge at a very minimum rate of say $5.00 per month for electricity, water and garbage where very minimum amount of electricity say 30 kwh used; that such an Ordinance would be written to meet the long standing need of the Utility Customer who is on an extended vacation but still desires to keep his electricity and water connected, and also cover this extraordinary and probably non-recuring situation where Seward re- sidents are occupying their homes for only a day or two per month. Mayor ,Stockton asked if the Manager thought it would be necessary or desirable to check this out with the Bonding Company and the Manager said he thought not since the electricity would not be given away nor would the water be given away but that the rate would be reduced to be commensurable to the service received; (16) There is an Aid group in Anchorage which has a non profit status and for a $5.00 fee would like the City of Seward to join with them in pooling donations and distribution of same. Council )advised that it did not wish to enter into this arrangement. (17) The Manager advised that he would like the authority to ask for a formal ) legal opinion on the status of the leases which the City had on the water- front with Seward Fish and Cold Storage Incorp. and Seward Mariner Incorp. Council instructed him to proceed; Item 5N - City Manager's Resignation - Mayor Stockton, at the Manager's request, reviewed the letter dated May 1, 1964 containing his resignation and presented to the Council that afternoon, wherein the Manager expressed the seriousness and importance to him of such a decision and his regret at arriving at this decision, but that because of kthe demands of the posi- tion the past two years, and now even greater demands for a considerable period of time, when he had planned to take a vacation after the All- pRXX~a America celebration and settle down to a routine job after the strenuous effort of the past two years, that his health and stamina ~ust ~ere n?t ~~~O~~herlwgrkt~h~t he would expect to do if ~e remained In thls poslt1o tnnt ne afa n~t care to stay on and do a Job unsatis- factory to himse f; that he had no other reasons for resigning; consid- ered the staff and employees the finest with which he had ever worked; loved Seward and its people. Myr. Stockton said he believed the letter from the Council and Mayor in connection with an earlier item adequately expressed the feelings of the Council, that if there was anything at all the Ma~or and Council could do to keep him on that they would do so, and ~ad thls had ?een thDro~g~ly gone into this afternoon, that the Manager lS a man of hlS own deClslons and if health and family considerations are such that he felt he must submit this resignation, the Council must accept these things though with extreme regret. '"'ep'u" a"'" ..\" .J.... .,.,.. I .... n(' 1 n. b __ " ,'_ee,J.n['; ;',ay 4, ~./<)'~ R'~g111ar I'feetio'6 Vay 18, 1964 t~. The Manager said he rel t he had to do thb, that he was just too tired \~ ,and would n?t ~now when he would be rested; that he wanted it to be ~~ ~nown that It lS not a matter of ~alary ?r working conditions- that he ,; would, say that. he would never agaln be Cl ty :Manager in a city where ~.~ t0ere s no englneer on the sLaf~, ~o~ attorney on the staff or anyone ,i~~ tnat he could check the responslolllty to and that,.h~,\'(~~ust extremeb 'iJ'{grateful for the Council's attitude in this. Clmr1.'Jllt is with deepest. ~~regret th~t ~ mov~ we ac;ept the resignation of Bill Harrison. Clmn. , Lantz- th~s lS qUlte.a snock and unless our good City Manager objects ~.' I wo~ld llke the.motlo~ amended to say that the sesignation has been , ~recelved- the thlng belng that maybe something can be worked out. t~Clmn. Zentmire-we have been through every possibility. City Manager- N~I do not want to make this resignation. It is just that I do not '"~want to work this hard for another two years. I need this resignation S accepted by the CounCito9p., I ~~ flonorably apply for another as I ~ need another job. Clmn. "Vt~le:.d;~"I will second the motion, I have been ~ ~ayi~g to Yes to Bill Harrison's re~ommendations for two years and it lS wlth regret that I say Yes to thls one. Vote-all in favor. 200 The Council instructed the City Clerk to advertise this vacancy in the International City Managers Association New Letter and Western Cities Magazines with salary from $10,000 to $12,000 range, manager experience preferred to include budget totals. ecial meetin Seconded by Approved: c?~a ./~~ erry R. Stockton Mayor Attest: fJ~c;;, ?VJd/k - Beatrice E. Watts City Clerk-Treasurer -------------~------------------------------------------------------- Regular :Meeting May 18,1964 Regular meeting of May 18, 1964 was called to order at 8 p.m. by :Myr. Perry Stockton. (1) Roll was called and those present were: Mayor Perry Stockton, Wouncilmen Bill Lantz, Del Zentmire, Richard Kirkpatrick, And William Vincent. Those absent were Councilmen Dan Bedford and William Stlaw. (2) Clron. Bill Lantz- I would move we approve the minutes to and in- cluding page 160 of the March 16, 1964 regular meeting. Various persons present in connection with item 5A preferred to have thE audience of the Couneil at that time. Item 4A-Second Reading Proposed Ordinance No. 332 Adopting Western Plumbing Officials' Uniform Plumbing 'Code- the second reading of this Ordinance was had by number and title only. It was asked if anyone had read this code and the Gity Manager said that he had- that it was a thoroughly worked out code used in the Western areas. It was questioner if the City is prepared to administer this Ordinance after adoption and the Manager advised that he believed this Code could be administerec and inspected as plumbing is a thing fairly well understood- that he believed the problem would be one of added duties to an already over- loaded administrative staff, especially the Manager's position as he had reported in Item 5A May 4, 1964 meeting. Clmn. Kirkpatrick- I move this be considered the second reading of proposed Ordinance No. 332, AN ORDINANCE AMENDING SECTION 2.000 (BUILDINGS) OF THE SEWARD GENERAL CODE OF ORDINANCES, BY ADDING THERETO SECTIONS 2.500 and 2,501, RELATING TO A PLUMBING GODE. Seconded by Blmn. Vincent. All in favor. Item 4B-Second Reading Ordinance No. 333 Adopting Uniform Housing Gode- the second reading of this Ordinance was had by number and tit~e only. Glmn. Lantz asked if it was thought anything might be jeopardized by tabling this as it was noted that the Gode was in process of reprinting and not available from the printer for another six weeks and further the staff had advised that there was no copy available from any ~ Alaska City or 'West Coast city and purchase or loan basis. Clmn. Zentmire wondered if these codes were not pretty standard and required for any city participating in the Urban Henewa~ program and the :Manager advised this was so in that the Code controlled the minimum standard for rebuilding in such a project in though such a ;f'\.~~ .Z r~" ,<<;'\ '- .." .,,-., ~ I"~ I I I ~Ol ~ Regular meeting May 18, 1964 code is not always practical in smaller towns. Clmn. Lantz asked if Urban Renewal reQuired the adoption of this parti- cular code and the City Manager said tnat it might De possible to amend this one but that he had not had the time lately to investigate or make recommendations on such, that the City planners would be here soon and able to recommend on this. He noted also that it is very seldom that any building, plumbing, m~nimum housing, etc. code is strictly enforced in its entirety and that he thought that there might be areas in this code where it would be desirable to not strictly enforce. , . e n r 'n f r r ENDING ECTION 2.000 BU NG F TH BY ADDING THERETO SE~TIONS 2.600 and Seconded bv Clmn. Kirkpatrick. All Item 4C-Discuss exchange of land for location of transmitter for Radio Station KIBH-Myr. Stockton reveiwed the previous discussion of this subject and asked the City Manager to report developments since then. The City Manager said that he had gone into this with the KIBH people and the problem has developed that they require Fee Title simple and he is not ready to recommend on this due to all the changes in process and because of this they had gone out and looked at the garbage dump wherB the City has about 160 acres and KIBH needs about one acre, the only problem there being that he did not yet know if the City had Fee Title to this land; that his recommendation was that steps be taken immediately to secure title to this land and then that an area 300 ft. by 300 ft. be deeded to Radio Station KIBH for the purpose of installing radio antenna and towers. The Manager advised that if the Council had no objection that if he found the City did not have title to this land that he would make a telephone call the next day to ask the State to provide title to such an area. The desirability of this area for such an installation was discussed by the Council there being both pros and cons which had been recognized by the owners of the Radio Station and Mr. Stockard advised that the Corporation would really not be interested in this area unless the City were to police it and help them in controlling any possible vandalism. Clmn. Zentmire advised that while he sympathized with the owners in the problem of policing that he did not really believe the City 00uld under- take any regular and thorough policing of such an area so far from town. Clmn. Vincent asked if Jesse Lee Home had any land which might be used for this purpose and Myr. Stockton said that the administrator had been asked this question but that she did not know; that she had advised the Mission Executive Secretary was to be in town tomorrow regarding rebuilding plans; it was agreed that the City Manager should arrange a meeting of the interested parties. Clmn. Zentmire-I would move at this time that the Cjty Manager be instructed to take affirmative action on seeking title to the garbage dump area from the State if necessary for the purpose of installing the KIBH Radio towers. Seconded by Clmn. Vincent with amend- ment that the Citv would proceed only if the marjority of the KIBH Board of Directors were to approve so that the City would not be securin~ title , r this land and the then not use the land. Clmn. Vincent asked if the City was going to secur.e a letter of intent from the KIBH Board 0 Uire0.tors ann tne City Manager said he had such a letter unless they rescind it. Vote- all in favor. Item 4D-Discuss Status of HHFA Projects-The City Manager reported of wire received from the Acting Director of HHFA requesting status report on the various projects and stating that they understood the street improvement bonds had been redeemed by the City and that it seemed that this project could not proceed under today's conditions; that since the Fire Station was so near completion, they presume it could be carried to completion including the local financing and o. C. D. participation; and asking if the local financing for the Public Works building as set forth by Resolution No. 331 amending the budget had in fact established firm local financing and if that budgetary appropriation was still available. The Manager advised that he would like the Council's approval and instructions in the manner of replying to this wire; set forth his suggestions as follows: that the Fire Station be completed and advise further that Jim Cameron estimate4completion except for the stuccoing on the exterior by the first of July. That he had had a number of delays due to the earth- quake and a number because the con~tractor had pulled his men off the Sire Station to do other jobs so that in the interest of the City he had come to what he thought was a firm understanding with the contractor today; that while the street improvement bonds have been redeemed, the City still has the power to sell these bonds again, and while very unwise of course 2 n2; Regular meeting fJIay 1$, 1964 Po o~v~ before th~ water and sewer lines are known to be in good C?nlltlon or repalred or replaced understood it was the intent of the Clty to sell these bonds and pave sometime in the very near future and suggested advising HHFA of this intent to proceed as soon as possible and the reason why delayed; that the Public Works building contract had been just barely started and he is suggesting to the Corps of Engineers that they build this contract with Jim Cameron as the con- tractor and that they build the total advertised structure, that the City could buy the whole building but he was not recommending the City dig up this extra money to do so; pointed out that the Federal parti- cipation in these projects is based on the amount of employment in a community and while since the earthquake the City has asked for one hundred percent Federal p~rticipation, no approval have been received; noted that the reply on this one item would need to be somewhat in- definite in order to allow time to proceed with the negotiations set forth above if the Council approves the same; would recommend that the hospital elevator contract be started as soon as possible and here also asking the Federal Government to participate one hundred percent and if not able to secure that percentage to then ask for 75 percent but to go ahead with the 50 percent if this is the best that can be accom- plished. Mayor Stockton asked if the Manager thought it would be possible to secure the smaller building through the Corps of Engineers if the largel building was not possible and the Manager advised that the original advertising was about the same square foot area as the building lost in the disaster and the law does require that the Federal Gov't. re- build these public facilities at the previous scope. The City Manager explained also that O. E. P. is not releasing any funds any place in Alaska, that the requirements are not being res- cinded in any way but there is just no forward motion and no funds available; that because of this he had written a most blistering letter to Mr. Ink, Executive Secretary to the Anderson Committee, advising him of this situation and asking him to do something about it and with copies to the Congressional Delegation and so forth. The Gity Manager asked if there were any objections to his answering this telegram in the manner which he had set forth and the Council advised there was no objection. Item 4E-Proposed Ordinance No. 334 Establishing Standby Utility Rates- The Manager explained that the purpose of this Ordinance was to pro- vide the availability of electricity and water at $3.00 and $1.00 per month for those p~rsons who are actually not using any electricity or water or using very small amounts in the case of electricity under 30 kilowatts; that in the case of garbage service this would permit a person going on an extended vacation and requesting this readiness to service rate in advance to have the clean up items that he might wish to put in the container picked up and have the can checked twice a month; that also there are a few customers such as Andy's Oil Deli- very garage and Jim Cameron's workshop where there is only a very small quantity of waste and a twice monthly pick is completely adequate and that this Ordinance would establish a new rate for persons in that category; that with regard to electric service it would mean persons on vacation or say living in ~Whittier could leave their service on and leave a deep freeze and so forth on and if they used )0 kw or less could then come in without any advanced planning whatever and their electricity would be on and this would enable these people to do this at this low monthly rate; that he thought this was desirable during this emergency situation because people are having to maintain two residences and Seward wants to encourage people to maintain their Seward residences and to come back whenever they can; that without this Ordinance people have the problem of whether or not to close down their homes and then if they wish to return for a few days when the house has been shut down they must plan advance notice to have the utilities turned back on and this can sometimes involve an overtime charge. Glmn. Lantz wondered how this compared with the charge to a low user and the Manager said the minimum rate was about two times this readiness to service rate for electricity but explained further that this was in no way a new rate but designed to serve vacationers and per~ sons aways from hgme where there is no electricity used or practically no electricity since 30 kw is a very low usage and pointed out that the Ordinance stated the intent was a vacant house, that it is designed to service vacationers, seasonal resident, and those going away from town to work because of the disaster and desiring to maintain their Seward residences also. IlImn. Zentmire advised that he felt this was a very good Ordinance and one which would benefit all citizen. :!\.) :/:. -, .-, " ~ (.." '1. I I I -, ":>~rr""~~""" ..,.,"'pp..:...-~",..,.. "''''''"'!,,\r ., rC: -, C ~.', ORDINANCE NO. 334 AN"6::~Ii:=:'<\N'(;'.~ "6I;IrIH'ltb~;"{' OF / 3:S-WARD, ALASKA~ AMENDIr2,n 3 SEC'I'ION 10.106 OF TH:~: ;3~;-'vA!m G:~~IfKi!.L r:ODE; Rl~CI.UTION NO. 160; AND SE(~TIm~ 10.;03 OF THE SEVfARD G~;;m;:AL ~G;)E, PEF','A~:nNG TO THE ESTABLISHMENT OF A READINESS TO SERVE CIU.P.GE FOR THE CTILIT::::<:S O;v:;;::D OR O{lERATED BY THE CITY OF SE'JIlARD was read ir; full. :~lrm. Zer;tmi_~e- I would h.ke to make a m~)tlon that we approve this as first reading. ~;econded by Clmn. Vincent. All in favor. "--"_. Item 5A- Discuss policy of City regarding transfer of lands with per,-;ons who lost their home-Th0 City Manager reported the condition of various residential properties in the City sin.ce the earthquake, some properties being inundated or almost so, and l~hat the Council has the responsibility to refuse to allow buildinz; in unsafe conditions and thought the Council should instruct the T~anager to refuse to grant building permits in the areas reached by the seimic wave; that various governmental officials and specialists have advised that, the City has sunk approximately three feet, that the seimic wave occurred at low tide and with loss of elevation that it appeared a high, high tide places all of the property reached by the seimic wave 0n tide lands; that some of these people are wanting to rebuild almost or in the exact same place; that there are two families here tonight wanting building permits immediately. The Manager advised that his recommendation to the City Council was to swap on a loc for lot bas is City ovmed land for the inundated properties with the requirement that the swap be made only after these people showed ability to rebuild, not just intent to rebuild; pointed out that where people have only one lot since all areas in Seward now require 6,000 s~uare feet of land for a residence, that he would recommend the City set a nominal fee for the purchase of a second lot; that this program should up grade the housing in the City by requiring minimum standards and by encouraging building in the areas where public facilities are already installed; and summarized at Council's request that it was his recommendation that the Council pursue the thought of swapping on an area for area basis, on an ability to build basis with those persons who lost their homes and plots to build on in the disaster; that this should first go to persons living within the City limits and then to those living outside the City limits as he thought it would be very fine if the City could encourage people not to rebuild in the Crawford addition or around the airport road, but realizing that the Council's resolution is not strong enough to preclude this; that this would be a value for value trade and it would be a legal and correct action if authorized by the Council by ordinance setting forth these conditions. The Manager ad- vised that most of the people who lost their homes have been in asking for building permits and he had had to ask them to wait because just now he has no documented reason not to grant their permit but very concerned because of the facts set forth earlier; that he feels this is the best way to promote a good housing development inside town where the City wants it. Clmn. Lantz advised that he would recommend the Gouncil delay on the title swap to prevent any speculation in land and also because of the Urban Renewal Program where the City may have to match Federal funds by City owned land which would go into the project and he thought this swapping might jeopardize that matching value. The Manager suggested that Clmn. Lantz's first question could be answered by including in the transfer document a requirement that the building would be finished within a certain lenght of time at least on the exterior, and his opinion as to the second question that the swapping of property on a value for value basis would actually establish a value for these pro- perties where just now they have no value. Mrs. Pat Starr advised that all things being what they are in Alaskan building conditions that people who lost their homes are going to build soon and if they cannot build in town they will move out of town; that they had priced almost every lot in town and most are too high but that people just have to start building soon. Myr. Stockton asked if the Manager envisioned any zoning problems and he advised that he did not know at this time, that the Planing and Zoning Commission of course controlled the zoningj ~o further question that if the Council approved this program he would work out all of the details of each transaction including the priority of applications and then bring them to the Council; to question that he was sure the City had enough lots to swap to accomodate all those who are able to rebuild. Mrs. Lewis asked if the City would buy the inundated lots if persons purchased from other than the City for this disaster housing replacement and the Manager explained that this would come under the Urban Renewal Program and explained how it would work. 204 Regular Meeting May 1$,1964 Myr. Stockton mentioned his concern that this might be a recurring matter in the future and wondered just where it might lead. The City Manager pointed out that after the Urban Renewal Project comes in to effect the rest of these lots would be acquired by that agency and the people would have cash for them and that this would be an immediate help program. It was asked how many families there were who were ready and appeared able to rebuild on swapped property and the Manager said he thought about eight in town, that a number of the losses were rentals which would not come under this program and of course some people not desiring to rebuild; that he has looked allover for areas where he could suggest these people rebuild with dignity, that he would be seeing the Jesse Lee Home Administrator and other officials the next day to learn if they have any land available for this. ~<; Z - i~ It was questioned which properties would be eligible for swapping with the City and the Manager recommended that the criteria be those houses which are completely off the foundation or are damaged so that they are unoccupyable; that he is not recommending trading key lots owned by the City between Madison and Jefferson and 5th and the water. Mr. Jack Werner noted the yellow Urban Renewal line and asked if a second group would have the same chance for swapping property and the Manager explained that this was not his recommendation, that the people who have lost their homes would be the ones who would be eligible and also their lots have no value right now while this other group will be eligible for cash money from Urban Renewal. Mr. Hans Hafemeister asked the difference between Urban Renewal and eminent domain regarding appraising techniq~es,advising he was of the thought that usually the person who has to give up his pro- perty in eminent domain loses and the Manager pointed out that Urban Renewal is not the same as acq~iring property under eminent domain where the use must be for some p~blie facility and not just because the Government wants it, while in Urban Renewal the pro- perty acquisition is based on the fact that the occupancy on the land is sub-standard and the program provides for acquisition or condemnation of any occupancy which is sub-standard- that the appraising procedure is the same in all cases though the reasons may be entirely di~ferent, a prime difference being that without Urban Renewal it would be impossible for the Government or the City to pay a property owner for his sub-standard property. Myr. Stockton suggested a limitation of time of say not later than October 1, 1964 for property swapping applications thinking that this gave sufficient time and also ooincided with the seating of a new Council; also that he would like to see a procedure set forth as to who comes first. The Manager advised that he did desire the Council's authorization before preparing an ordinance and if it was their wish he would prepare one including the transfers as he believed those concerned would be able to make their preferences known by then; that he could have this ready by Friday when he in- tended to present the budget and there was no objection. Clmn. Lantz asked about the one commercial property destroyed and the Manager advised that this was a speculative rental property and that he was speaking only of residences where the owner was living in the property and this was agreed. Mrs. Chester Thorn asked if it was thought that those living outside town would have to wait until after October 1 for a lot and the Mayor and the Manager said the thinking was that just the first choice of say ten days or so for the people living in town . Mrs. Jim Forth asked how many days it would be before they could make a choice and it was noted they would be eligible in the first priority - the Manager suggested that the choices could be made concurrently with the paper work and that he would expect to re- ceive preferences commencing tomorrow morning in order to be able to take this to the Council Friday, so that if they wished they could be billed on Saturday following if the Council passes the ordinance. It was agreed that there should be every possible effort made to give this matter publicity along with filillow up personal ~mntact where people have made an original inquiry. I ":'0..........""'.,..... 1\"'OO.t-~ Y"'1'"'" ....,...~"I:... ... Q lOI-..:' Item 5B-Rec ei ve requ',,: ;'C~;f;'J S-~~~;~(l~~;::-l oj':\. (~~~p~~;y'''- for right to u~2 05 Adams Street from Sevs'1 t.h .\v8:m8 t,o t.e, c nsw olhcreline on temporary basis-The May 14., 19iC,!+ reqlle:3 t, :E'1'olfl St1ndocrd Oil Company of California for exclus 1. ve \.:,;,e cf Adam:;c:itreet frcim Seventh Ave. to the new shoreline fo:' an indc.fin:.t,e pc~rio<i of time and of the 20 foot wide alley in bloc~ 19 ,,:as 1'2 'ld t.o t:,e Ge,uncil including Standard Oil's reason for :mch a reqU93t being that they are unable to make definite plans for rehabilitation of their Seward plant until the geological study is completed and in the meantime it being necessary for them to provide facilities for the receipt of cargo in the vicinity of the remaining tanks. This letter included a statement that they would not build any permanent structures on the street or alley, would not alter the grade or surface and would relinquish the right to ex.:;lusive use at any time. The rilanager pointed out th':tt no one should be in this area anyway and also that is would place the safety and policing upon Standard Oil; that he would recommend such a temporary easement be granted possibly immediately because of the great safety factor. Clmn. Kirkpatrick- I would move that the Cit Mana er be instructed to draw up and submit the easement rocee In s as set ort In t lS Standard Oil letter. Seconded by Clmn. Zentmire. All in avor. Item 5C-Authorize representative of City and corrrmunity to attend Rebuild Alaska Committee meeting in Juneau- The Manager reported that there are two funds in Alaska to help people and that the City of Seward had been invited to participate in this Rebuild Alaska Committee meeting in Juneau; that it would be necessary for a Seward delegation to participate in this meeting in order to be eligible to receive funds; that Seward's SOS fund Board of Trustees has selected Mr. Seely Hall and Mr. Larry Urbach to represent them at this meeting in Juneau; that Mr. Hall is already in Juneau attending a Bankers' Convention and he advised that therefore his expense for the Rebuild Alaska meeting would be small. The City Manager advised that he recommended the Council approving one-half the expenses of these two representatives so that Seward may parti- cipate in this Committee which could ultimately increase the Seward Tax base by promoting and rebuilding industries and businesses as well as new homes in this area, noting that their activities are not necessarily limited to rebuilding earthquake losses; that the Chamber of Commerce has agreed to pay one-half the expenses. Clmn. Lantz- I would move that we approve the request of the Seward Chairman of the Rebuild Alaska Committee. Seconded by Clmn. Zentmire. All in favor. I Item 5D-Authorize transfer of taxicab location-Proposed Resolution No. 380-The City Manager explained that Mr. Guyman had had to move his taxi zone due to doubled rent and that he and the Chief of Police had temporarily exceeded their authority and granted Mr. Guyman a taxi zone in front of the Gilfilin Building where ~1r. Guyman has been able to secure an office space. Resolution No. 380 was then read as follows: RESOLUTION NO. 380 BE IT RESOLVED that approval is hereby granted for use of the City street by Noah C. Guymon d.b.a. Legion Cabs for two adjacent taxi- cab zones as defined in Section 11.lOl(b) of the Seward Code of Ordinances at or near 208-1/2 Fourth Avenue, otherwise known as Gil's Building, and that this permit replaces the one formerly granted for 217 Fourth Avenue. I This Resolution to be passage and approval. of the City of Seward in full force and effect immediately upon Passed and approved by the Common Council this 18th day of May, 1964. Clmn. Vincent asked if any neighboring businesses in the new location had objected to the taxi being located here and the Manager advised that there had been neither objection nor ex- pression of approval and it was noted that this had been a cab stand formerly. Clmn. Kirkpatrick- I move for approval of Resolution NO. 380. Seconded by Clmn. Vincent. All in favor. Item 5E-Receive report from City Manager on status of budget- The City Manager noted that it is normal for the Manager to pre- sent the budget at the last regular Council meeting before the deadline which is this coming Friday, but that he was unable to do a proper budget not knowing how he could present a balance to budget; that today the Federal Gov't. passed an act that they ")' l) L:. , , Regular Meeting Ivlay 18, 1964 ~OUl\!t assist the local gov':ts. because of this disaster and that thh will enable him to present a balanced budget which he must do s inc (~ a defic it budget is unlawful under the Charter; also that the department heads have been too busy to present the data nece~sary for developing a budget; and if no objection he would rresent the budget to the Council at 4:00 p.m. on Friday. No ob- jection to this time. Item 5F-Receive report from Mr. Jack Werner on Washington trip- Yr. Jack Werner presented a very detailed report on his appearances before various Congressional Committees, Administrative departments, and his work with the Alaska Congressional delegates in promoting the rebuilding of Seward as quickly as possible; also appearances in Allentown, Penn. and other cities telling the Seward story and how these people might best direct their voluntary efforts to help Seward. "J\.") Z -, (~ ........ Senator Bartlett's letter of high commendation of Mr. Werner's ef- forts in this matter was read and Myr. Stockton expressed the appreciation of the Council and citizens for his efforts and noted here that though Mr. Werner's expenses had been paid that he had donated his time and effort and knew this would be most beneficial to the City and community from the letters received. Item 5G- Corps of Engineers' Coordinator report- Glmn. Zentmire ad- vised that he would like to say that things are going along very smoothly and that everybody is working but this is not the case; that bids will be let Wednesday for the Alaska RR yards clean-up and if H & K constructors receives the award the work will start Thursday, or it will start next week if a different contractor gets the award. He continued that the Alaska RR work in the Moose Pass area is well started with about 15 men working Thurs.-- that they had hoped it would be more like 50 people employed; that it looks as though hiring will be through the Alaska Employment Office which makes for better placement and records of employment and unemployment; that the Alaska RR clean;up should provide work for about 60 daysj(2)that the core testing is not going very well and another type of driller has been requested;(3) we continue to have visiting team of specialist working on such things as soils, and seimograph installations. Glmn. Zentfuire advised that the 3:00p.m. conferences the Corps of Engineers conducts each day are most informative and advised any Councilman welcome to attend at any time. - , Item 5H- City Manager's report, including Action on Protest of Zoning variance for J.D. Allen Dry Cleaning & Laundry Lots 35 through 40, Bl 23,0.T; and Authorization to return President Disaster Disbursement to State ($100,000) and Authovization to extend Fuel Oil contract- (1) that the Planing and Zoning Com- mission hearing for zoning variance applied for by J.D. Allen,lots 35 through 40, bI. 23, original townsite, discussed at the pre-- vi6us meeting, was reported by the Manager granted, and since the City owns the Grade School and since-there was a very great deal of discussion at the hearing and no one other than the applicant in favor~though the variance was granted, and since the City is in the process of condemning this building and he did not know how it could possibly be brought up to code for a cleaning es- tablishment, that the City may file a protest and take an appeal to the Council as a Board of Adjustment for which action he left the door open by protesting at the hearing as instructed to do by the Council. The Manager advised that as City Administrator he has tried diligently to enforce the Planing and Zoning Ordinance and could see not reason to give this variance except that the applicant wanted it and that it does rather take the heart out of administration to make enemies and enforce ordinances and then have a Commission responsible for zoning not support it. Clmn. Lantz advised that he had requested at the time of the filrrrg-of the variance a llcat10n and aga1n at the Last meet1ng ~na~ II this var1ance was rante t at e wan e e . ounC1 0 rev1ew 1 an wou 1 e to move at 1S 1me a 1S e on e nex agen a and that the Plan1n and Zon1ng Gomm1ss10n be not111ed that the variance e e unt1 1t 1S stu 1e . Seconded by Clmn. Vincent. All in favor. Mr. Walter Blue advised that he is a property owner affected by this variance and that he was present at this Council meeting for the purpose of requesting a hearin~the Board of Adjustment of this I p ~eO"'p"'t!)Y' 7'i~ee"""~""~ 7,,-'--:'1 ...;:: ., st:..: Jariance in case--i't"'did -r;(-)~~ J~;;~~e' -'fro~ th;;/ 3;~uncil itself- that2H', ',.;as his intent t,= file a fOITEl prc1te:: t :~f necessary. The lv1anager and Counc il advis ed that Mr. m ue 'Jiould be kept informed should further action or. hi~3 part be desirable or necessary and suggested that the City carry it forWlrd rather than he. (2) The Manager reported that the City is in possession of $100,000 delivered to the Council by Mr. Floyd Guertin for the Governor and representing the Emergency Disbursement of Funds by the President of the U.S., but which the City cannot use as the City would have to make an application through the State for O.E.P. Funds which would be an exact duplicate of the application made to OEP for the City by the Corps of Engineers and that he would therefore like permission to return this money to the State tomorrow and the Council instructed him to do so. (3) Mr. Dick S~ssara has prepared a most attractive brochure for presentation to the various interested agencies and so forth-now while most of this material came from our files he has put it together and I have written for copies for all of you. I (4) I have a copy of the reports by Senator Anderson.s Committee, the Seward portion appears to be basically factual and to the City's best interest, while all history now) recommended the Council look at these reports; (5) presented the Council a sample of a type bulletin which Urban Renewal would like to put out to answer questions the people may have ooncerning this program, that he had made a few suggestions and thought if the Council would look it over so that it could be returned for printing that it should be back here by the end of this week for distribution to the people; (6) that a week ago last Friday he had opened some sewer lines in the City to look at them, that he has clearly stated before that he believed the water and sewer lines are all ruined, that he had said this from the beginning because the lines are semi~901id and the earth moved in all directions during the quake, and that since this needed to be established he had opened a section of sewer line at the north end of 2nd Ave., and the Manager then presented pic- tures of this sewer, noting that in his opinion it was obviously in very bad condition and t.nat he believed this to be typical. He noted that every collar was broken and every joint and every bell cracked; that the engineers are testing by technical means and they are finding that the pressure falls in every section; that they are engineering for damage by photographing the pipe from the interior and that he feared a camera would not sW~u1d this damage; recommended that the Council look an any engineering report very critically; that this engineering is being done at great cost and that when this engineering is finished by July 1 and still incon- clusive that the City is going to be again into a winter construc- tion job; (7) that the City is without a jail and the Council would recall last winter we had a contract with Kenai for the care of their prisoners; requested authorization to negotiate with Kenai for a reciprocal contract until such time as the Fire Station may be put into use for a jail; ($) that the contract for supplying fuel oil. is about to close and since the season of heavy use has closed and since the City is so very busy, requested authorization to nego- tiate with the present supplier for an extension of say six months on the present contract; advised that he believe that this would be in the best interest of the City. Clmn. Kirkpatrick-I move the Cit Mana er be authorized to ne otiate a contract extension for fuel service. Seconded by Clmn. Vincent. All in favor; 9 ad- vised the Council that a release on the contract for to'tTing;i}{d storing of impounded vehicles had been secured from :tvlr. DeLI Hill of Bay City Motors in accordance with the Council's instructions since he had never complied with the terms of the contract by filing certificates of insurance and periodic reports of vehicles in his possession; that sirce the City is into the summer months it has so~e time to work out this matter; (10) reported also that he would require Mr. Lloyd Blondin to return the D-$ Gat.because he has never at any time filed the required liability insurance certificat~ that he thought he had the policy coming and it has not been re- ceived after repeated requests from the City, and that is just too hazardous to continue; that if Mr. Blondin does file this in- surance certificate he would then return the Cat. to him for the purposes the Council leased it; (11) that he had received a nice let~er from Mr. l;nk who advises that he will return to Seward for a longer visit; (12) letter of May 7 from ~':r. Don Lowell, State Civil Defense Director, asking for any ideas the City has for areas I 20~ ~ " v t" .. 1'" 1C'4 .. l' 'f . d d .-.:guJ.ahr .'.ee lng i!,ay _C', ~)() 11e e re 18 1S nee e ; ~lat t ere are many people wanting to do 3Jmething for Seward; that he would answer this advising him of tle areas where help is needed and what nas been done so far in ~~e community overall; (13) that at the last meeting he and the ~ouncil had discussed plans for disposing of found property lost [rom homes destroyed in the disaster, and that he has now found out that the only way this can be accomplished is through the )~ovisions of the State~s statute governing found property, con- ;> idering hims elf as Civil ;Defens e Direc tor the finder; that this requires a thirty day advertising of the date of sale, and it will no doubt be necessary to pay rent for another month; (14) that representatives of Oregon lumber men who sent the gift lumber to Alaska were in Seward and were conducted around the town by the Mayor and hirr.self; that they left a list of the names of people who had given lumber or something else, and if no objection he ,,{Quld send a mimeographed letter to each individual whose name is on this list; that they had learned this ship load of building materials was the result of spontaneous action and that the entire ship load of material was received in two days and they had to ask people not to bring anything more. Myr. Stockton requested that the Manager send such a letter of thanks. (15) Read a letter Of appreciation for all that the City had done for Jesse Lee Home during the disaster from Mrs. Frances Currier, Administrator; (16) presented a summation of Senator Anderson's proposal to Congress for meeting the needs of Alaska since the earthquake as digested by the Alaska Municipal League Executive Secretary Mr. Don Berry, these being briefly to provide assistance to the State of Alaska for reconstruction of areas damaged by the earthquake and subsequent seimic waves; the Manager reviewed the various Federal agencies which would administer such reconstruction and the nature of the programs as summarized by this bulletin, noted that with the Council's approval he would respond that it seemed a good pro- gram except more assistance needed in the area of private loss and requested any suggestions the Council might have be given to him for inclusion in the reply; (17) core testing has started; and also the aerial mapping of valves, fittings, man-holes and so forth is underway as well as testing water and sewer mains; (1$) that clean-up as Clmn. Zentmire had stated will start on the railroad properties this week- that the off-set end of HI warehouse will have to go and all of warehouse #2 will have to go; (19) that the City is having trouble getting the money to pay the last of the emergency bills and he had written again today since the check was supposed to have been sent to the contractor last Wednesday; that he was exasperated with these repeated delays while our citi--" zens have to wait for payment on commodities they legitimately sold to assist in the emergency; that the Controller had compiled all of these bills and secured all of the data needed by the Gov't. for payment; (20) that representatives of the Treasury and Budget Dept. had met with the various Alaska cities in Anchorage last week-end to learn the cities' needs regarding the State's request for $23,500,000 of revenue fall short and extraordinary expense money , that the City Clerk and City Controller along with Clmn. Zentmire in advisory capacity had attended this meeting and pre- sented the City's request for approxima~ely $600,000 for the next two years; that these Federal people were looking for a pic~ure of Alaska for the next several months and Seward had supported its claim with estimates and data from previous years; (21) the City Manager reported to the Council and the audience on how to secure income tax deductions due to the disaster; (22) that Clmn. Zentmire had advised the Corps of Engineers is ready to drive some piling for a temporary small boat harbor and also with all the activity on the waterfront the Corps of Engineers is looking for a location away from this sport fishing activity; that he had suggested that they contact Mr. Jerry Martin and the Eads brothers; (23) Myr. Stockton requested the Council to think of a committee to administer the distribution of the Portland lumber- man's gift lumber and building materials which had been received, and to consider the ground rules under which this distribution would be made; that the donors want every bit to go to those hurt most by the disaster; this to be taken up on Friday; (24) it was reported that one City Manager application had been received and that the Council would be informed regularly as the applications are received so that they may review them; (25) the Manager re- ported that the number of City employees are far in advance of maximum leave accru_l and that these people do not want to go at this time because they are responsible and the Manager said that he could not ask them to go at this time either; that if JI',,'" /. - ,","" ,L'i .... -, Regular Meeting May 18, 1964 Special Meeting May 22, 1964 the Council agreed he would prepare supplemental payroll with a re- port to the Council for the next meeting recommending payment to certain ones and recommending extension of the accru.l for others; advising that he felt he should make a recommendation on this and not leave it for the new Ma~ager; Council so instructed. ~o~ Clrnn. Eirkpatrick- I move we adjourn. Seconded bv Clmn. Zentmire. 11:15 p.m. I Attest: tJ a-L,,~ Z;1UQ~-' Beatrice E. Watts ~ity Clerk-Treasurer Approved: a~ o. .P~ Perry R. Stockton-Mayor Special meeting of May 22, 1964 for the purpose of (I) receiving 1964-65 budget purposal; (2) Ordinanace No. 335 authorization ex- change of deeds for City owned residential lots with those who lost their homes in the Good Friday earthquake and seimic waves; (3) Ordinance No. 336 granting a moratorium for payment of sewer system installments No.20-40 inclusive and interest on principal balance until further notice; (4) receive report on status of Radio Station KIBH's radio tower and antenna location; (5) instructions to the City Manager to advertise for bids for personal property surplus to the City's needs, was called to order by Myr. Stockton at 4:00 p.m. Roll was called and those present were Mayor Perry Stockton, Council- menWffi. Vincent, Richard Kirkpatrick, Del Zentmire, and Bill Lantz. Councilmen Vvm. Shaw and Dan Bedford were absent. The City Manager was present. I The City Clerk reported it had been impossible due to the urgency of business to give the required 6 hours written notice of this special meeting and its agenda; that the time and date had been set at the regular meeting Monday and since all memeber who are in town were present would secure waivers of the required notice from Clmn. Shaw and Clmn. Bedford which would protect the legality of this special meeting. Item 2-1964-65 Budget Proposal- The City Manager read his Budget message and advised that this is the deadline for the Council to receive the budget; that it must be adopted by the last week in June or it becomes law without Council action; that it needs a lot of refining and pointed out that there was a large contigency fund which the Coyncil could in the future allocate as the particular needs arose, as it is extremely difficult to know the conditions which will develop in the corning year. Myr. Stockton suggested the Council read the Budget at its leisure and then have a study session for the asking of specific questions and discussions, asked if anyone wished to go into it at this time rather than as he had suggested and the Council favored following his suggestion. Myr. Stockton then noted for the record that the budget purposal had been presented on this date as required by the Charter. I Item 3-0rdinance No. 335 re exchange of deeds with those who lost their homes in the earthquake- The Manager advised that he had pre-- pared an Ordinance and a simple warranty deed as a form of deed to be used in this swapping and Ordinance No. 335 was read in full. Clmn. Vincent asked if this Ordinance would rule out swapping of business property and the City Manager said that it would not as he has written it that since the last meeting Jvlr. Ray James' situa- tion had been called to his attention that he is the only business in this situation and was actually occupying his own building and was renting only a portion of it, that the documents presented needed only to have the one word in the deed changed to provide for a swapping of business properties. Mr. Oscar Watjold mentioned that in swapping business properties there could be a great difference between the value of the pro- perties desired for swap for instance that the City owned some very valuable lots i~ the downtown area, and wondered if the Council would be considering swapping these lots, as there were a number of people who were interested in securing these lots for one reason or 210 Special Meeting May 22, 1964 another and that the City had chosen not to make then available fer sale in the past. Clmn. Zentmire advised that he thought ,~cnsideration should be given to this business since it was the only one in this situation. Council discussed this matter in some detail including such things as general land use and availi- bility of City lots for swapping; it was reviewed that the in- tent of the discussion at the last regular meeting was not to put people back in business since there are other means of accomplishing this, but rather to help those persons who had lost their homes and no way of getting another home; and it was de- cided that the Ordinance should specifically indicate swapping for rebuilding of homes. This was accomplished by insertion of that word where such words as improvements and building were used in the draft copy. Clmn. Lantz asked if this Ordinance would permit swapping of land outside the City limits for a land within the City and the Manager advised that it would do this. ~. ,Z ("" )'..... Clmn. Vincent asked about the swapping of land using a cesspool and having no sewer for a land which is served by a sewer and it was agreed this swap should be without additional cost to the per- somreceiving usible land. Clmn. Vincent pointed out this could result in these persons receiving a sewer assessment of less cost than others and this was agreed in that 19 installments have been paid on the sewer assessment. It was asked if this Ordinance would cover swapping for rebuilding of residential rentals and it was agreed that it would not. The period of priority for filing applications for swapping by per- sons living within the City limits was increased from 5 day to 10 days. Ordinance No. 335 AN ORDINANCE OF THE CITY OF SEWARD, ALASKA, PROVIDING FOR THE EXCHANGE OF WARRANTY DEEDS 'WITH CERTAIN INDIVICUALSWHO LOST THEIR HOMES IN THE GOOD FRIDAY DISASTER, PROVIDING THE CONDITIONS THERE- FOR, AND DECLARING AND EMERGENCY. - THE CITY OF SEWARD, ALASKA ORDAINS: -, (1) That Ordinance No. 315 of the City of Seward, insofar as it conflicts with this Ordinance, is amended to provide for the following: (a) The City Manager and City Clerk are authorized and in- structed to prepare and issue, on behalf of the City of Seward, General Warranty Deeds as set out in this Ordinance, in exchange for General warranty Deeds for the same number of lots, to those persons who (1) lost their homes in the recent disaster, (2) ac-- tually occupied the premises as a home at the time of said less, (3) can give a deed clear of any mortgages or other encumbrances, (4) can show satisfactory evidence to the City Manager that they have the ability and desire to immediately reconstruct a suitable home on said property for their own use, and (5) will agree to com- plete said structure within one (1) year from the date of the granting of said deed, including complete painting of the outside and landscaping to blend with other structures in the same neigh- borhood. (b) Property to be exchanged by the City shall be that pro- perty acquired by tax foreclosure or otherwise, which has not been dedicated by the City Councilor which may be removed from said dedication by the City Council. Selection of the property shall be by the citizen recipient as follows: (l) those making application and selection first shall be given first choice, (2) those persons who resided in the City Limits of Seward prior to March 27, 1964, shall be given ten (lO) days from the passage of this Ordinance to make selections, (3) following ten (10) days after the passage of this Ordinance both those within and without the City shall be allowed to make selection without preference. (c) No property shall be transferred under this Ordinance after October 1, 1964. All Selections must be made and all deeds executed prior to that date. I (d) Pers~~~~i;:"~l~~I~~:-~~ ~i'~:~s2~:) ~i~~,jed shall observe all 2 tt codes and res';'J.la1~i.on3 <3:, t:lOu';h +~:le prcperty were acquired on tHe open market. (2) Due to V,e fact ttlat many persons ~iuffered great loss in the disastrous earthquake, fire and tidal wavesof March 27, 1964, an emergency is hereby declar.:o;d to exis t and the rules governing the introduction, readins, passage and approval of ordinances are hereby suspended, and this Ordinance shall become effective immediately upon its passage, approval, posting and publication, as required by the City Charter. Publication of this Ordinance shall be made by posting a copy hereof on the City Hall Bulletin Board in the basement of Seward General Hospital, Seward, Alaska, and by publishing a notice of posting and a brief statement of the purposeof this Ordinance in a newspaper of general circulation in the City within a reasonable time. Passed by the City Council of the City of Seward, Alaska, and approved by its Mayor, this 22nd day of May, 1964. Clmn. Zentmire- I would move for the suspension of the rules for the adoption of Ordinance No. 335 for the reasons set forth in the Ordinance. Seconded bv Clmn. Kirkpatrick. All in favor. Clmn. Kirkpatrick- I move for the adoption of Ordinance No. 335 as corrected. Seconded by Glmn. Vincent. All in favor. I The City Manager asked for permission, when the terms of this Ordi- nance have been met, to issue deeds to Merle and Enid Starr, City owned lots 18, 19,?O in Bl. 27 of the Original Townsite in exchange for their lots 13, 14 and 28 in Bl. 5 of the Laubner addition; and to James and Dorothy Forth four City owned lots ff 13 and 14 in B1. 22 of the Ori~inal Townsite in e~change for their lots # 34 and 35 in Bl. 5 of the Laubner addition; and in each case he pointed to the lots on the map, and requested that the motions specifically require that the terms of the Ordinance be met and authorize the City Manager and City Clerk to issue and receive these deeds at that time. Mayor Stockton suggested that since the Ordinance passage is nor- mally published for a ten day period that it would be better if the deeds were signed not earlier than ten days after this date and this was agreed and no action taken at this time though Clmn. Lantz suggested that ~he Council give a tentative approval so that they can go ahead with plans and preparations for building in order not to hold up these people but fully recognizing the technical point made and agreeing with it; Myr. Stockton agreed. Item 4-0rdinance No. 336 granting a moratorium from payment of Sewer Assessment - The City Manager explained that the Federal Gov't. had granted a moratorium to the City on the payment of the bonds and interest for the sewer special assessment and that this Ordinance would pass it on to the people, which is the intent of the Federal Gov't.; that this is not a forgiveness of the debt but simply a post- ponement of the due date on the payment; that the period of the mora- torium is not stated, is thought to probably be two years; and note made of the need for emergency passage of this Ordinance due to the fact that June 30 is a semi-annual due date. The Manager mentioned that sewer billings would go forth to those persons who are deliqquent in previously due installments . I ORDINANCE NO. 336 AN ORDINANCE OF THE CITY OF SEWARD, ALASKA, PROVIDING FOR A MORATORIUM FROM PAYMENT OF SANITARY SEv~R SPECIAL ASSESSMENT PRINCIPAL INSTALLMENTS NO. 20-40 INCLUSIVE AND INTER- EST ON PRINCIPAL BALANCE FOLLaWING PAY}lENT OF INSTALLMENT NO. 19 UNTIL FURTHER NOTICE, AND DECLARING AN ~lERGENCY. THE CITY OF SEWARD, ALASKA ORDAINS: (1) That pursuant to action by the Secretary by the Interior in exerclslng authority vested in him by Public Law No. In gr~nting a moratorium in the payment by the City of Seward of princi- pal and interest on Sanitary Sewer Bonds sold to the United States C) 1 'l -:;"""'" p (' -~ .....: ....,.. p.l..-:' 'r r- ..\,"'..... "': r; r"\ "1 Q (' , 4o~nment under Ordin~~~ ~~ --U~;.' '~I::!:-''th'~~Y O;'~,in;~~~~ No. 243, which also provides for levyinG of special asseS5Eent3 against bene- fited properties, and Resolution Ho. 6(), wLich 3e-:;s forth the manner of payment of sa.id :;pecial a:33esCEents, i:wofar as they ::onflict wlth this Ordinance, are amended to provide for the follovling: 70..."'. rz -', - foP'" 1 i ._ (a) To allow for a moratorium in the payment of Sani- tary Sewer Special Assessment Installments No. 20 to 40 in- clusive until further notice. (b) To allow for a moratorium in the payment of inter- est on principal balance in such sum as may remain following the payment of Installment No. 19 until further notice. (2) Due to the fact that the 20th Installment would normally have been due in June of 1964 and delinquent at 5:00 o'clock p.m. June 30, 1964, and therefore instructions to the City Manager as relates to preparation of billings is needed immediately, an emergency is hereby declared to exist and the rules governing the introduction, reading, and passage and approval of ordinances are hereby suspended, and this Ordinance shall become effective im- mediately upon its passage, approval, posting and publication, as required by the City Charter. Publication of the Ordinance shall be made by posting a copy hereof on the City Hall Bulletin Board in the basement of Seward General Hospital and by publishing a notice of the place of posting and a brief statement of the purpose of this Ordinance in a newpaper of general circulation in the City within a reason- able time. Passed and approved by the City Council of the City of Seward, Alaska, on this 22nd day of May, 1964. Cl~Hr-Kirkpatrick-I move for suspension of the rules for consi- deration of adopting Ordinance No. 336. Seconded by Clmn. Zentmire. All in favor. -- Clmn. Vincent-I would move for the enactment of Ordinance No. 336. Seconded by Clmn. Lantf. All in favor. Myr. Stockton mentioned that certain types of loan programs pay the sewer assessment in full to the City and collect from the property owner over the period of the loan and that this should be kept in mind and it was agreed that should this moratorium deve- lop into a total forgiveness that each account would need to be examined for possible refund to the property owner or some loaning institution. Item 5-Receive report on status of Radio Station KIBH's radio tower and antenna location- The City r-lanager advised that the City's patent for the dump carries a restriction from transfering title and before learning this he had learned there was a distinct possibility of KIBH securing a site up close to the mountain, so that he was turning this problem back to them, since it it truly their problem. Item 6-Instructions to the City Manager to advertise for bids for personal property surplus to the City's needs- The City Manager pointed out that there is a considerable amount of City junk pulled out of the disaster area as well as a few pieces of equip- ment which are surplus to the City's needs and which he would like permission to sell by advertised bid. Clmn. Kirkpatrick- I would move that the City Manager be authorized to proceed to draw a list of the property which is surplus and specifications for advertisement. Seconded by Clmn. Vincent. All in favor. The City Manager advised that he would be going to Anchorage next week to secure some property through the Gpv't. surplus depot to replace that lost in the disaster. Clmn. Zentmire- m move we adiourn. Seconded by Clmn. Vincent. 5:20 p.m. Approved: ~~~ d1~a. Perry . Stockton: Mayor Anest: 16 , n/7;;;Zi.z L 2-d tl . Beatrice E. Watts CHi c., \c..v-f'- -[\rev \A:\r e--v- ;pC;"';~"'':)~ ..,cn......('~... ~.-t':).,~..t...~':",';' ..."......p.., :-S'~<;.- t':-- ....) The Regular C;.~t::~'~~1' m.;,\'i:li;-'o't:-.J1~r~,;ul: ~it:61~' W<l3 called to order. ;kl~J 8 p.m. by Myr.::;toc,<:tC^-o HolJ v.;a" caJ.12d. and t-::ose present were: If:ayor Perry .3t.ccI-ct.on; :;':,uncilnllm :UcLc.rd Eirkpat:;rick, Bill Lantz, ','im. Vincent, :lYl.j. D.:;:~ Ze:-,t.lrl7,-re. ::lmr.. 3edford arrived at about 8:02. 'Glmn.'l~n. Sha';J 'i!:;t~; 3.b:3€r,t. City lIanag8r, dame:3 oJ. Harrison, was pre- sent. Item 2- Hinutes- The (;i ty G:!-erk rtoported that no minutes were ready for the Council. I Item 3A-People Present- The City r"'Ianager said that he had had a re- quest from Dr. Gentles to be hea~d but since he is not present would request that the Council pass on and come back to this item later and this was agreed. Items 51 and 5J were added to the agenda. Clmn. Bedford arrived at this time. Items 4A and the first part of 4B- Third and final reading of Ordi- nance No. 332 adopting Uniform Plumbing Code and Ordinance No. 333 adopting Uniform Housing Code- Myr. Stockton noted that these Ordi- nances are on the agenda for final reading and also took note of the fact that Mr. Alex Gosling of Urban Renewal was present in the audience to answer any questions the Council might have in the Urban Renewal Program under plaDning and which would include these two Ordinances. Taking Ordinance No. 332 first, Clmn. Vincent advised that he had read the Ordinance and that while this is a very fine code and one that any qualified plumber would know how to use that he wondered if the City of Seward was really ready for such and if it would be able to enforce it. I The City Manager advised to Myr. Stockton's question that these two Ordinances are required for the Urban Renewal Program and further recommended that both be tabled until Urban Renewal develops further and the City knows for sure that it is going have a program, as the enactment of these two Ordinances and subsequent enforcement of the Codes he believed would require the employment of another employee to make inspections on these Codes and the Codes already adopted; that this he believed was too much to expect of the City Manager in addition to the overall enforcement of all ordinances. It was noted also that quite obviously a number of the Councilmen had not had an opportunity to read these two Codes. elmn. Lantz- I would move that we table Ordinances No. 332 adopting a Uniform Plumbing Code and No. 333 adopting Uniform Housing Code until the next regular meeting. Seconded by Clmn. Zentmire. All in favor. Item 4B part II-Mr. Alex R. Gosling in connection with Urba~ Renewal Program- Mr. aosling was asked to explain and discuss the Urban Renewal Program as it might apply to the City of Seward and he advised he had come prepared to answer questions; pointed out the immense document which is Part I of the application and which he and the City Manager had had available to read for only a few days. He outlined the re- quirements which make up the basis of what Urban Renevlal considers a workable program for the whole area and the Code requirements as in- struments of enforcement in such a program, these being also an in- dication of the intent of the local government to have and maintain a workable program. I Mr. Gosling advised that Part II of the application is more detail on Part 1- that normally Urban Renewal envisions a program covering the whole town but this Seward Program does not cover the whole town and will be concentrated on the disaster area. Mr. Gosling advised that two independent appraisers will appraise the value of all land and improvements within the project, this will then be reviewed by Federal appraisers, the theory being if both inde- pendent appraisers are fairly close that a figure can be established. If there is a wide variance still another appraisal is required. He advised that one of the independent appraisers is about finished with his work in Seward, and that he understood July 1 was the dead-lihe for appraising and that by July 7 people are to be knocking on doors in Seward offering an amount of money for property to be acquired under the program; that as fast as acquisition progresses, demolition can progress, so that with the City's cooperation and these deadlines this program can move right along; that immediately after demolition and any up-grading to be done, those areas which will remain in some land use zone other than open and recreational area, will be put up for resale and new buildin8 can start, and that this is a very fast 214 ,\ r lC Vl1g program. ~egular Council Yeeting June ~, 1~64 h~: C/' ,- ,-, Lr., }<?sling advised that concurrent ~Iith acqui3ition tLere is ap- 1,ral31ng of the value of the land for re-use, and this is being :lc ne right now; that this will take into consideration such things as 8'lsements, curbs, ::;utters, whatever the CJ.t,y may llave installed UE t 1is property plus the va] ue of the land, and that 1,;1'. Childs is ,j,ete tmining this now; that he will also determine the marketability (,f t 1e land; that the City Council is going to be in the position of Leins able to select the kind of development they want on each piece uf property; it is going to be able to decide who the land "lfiill be sold to, at what price, and what kind of development it will permit. Kr. }osling pointed out that the first figures on Part I are esti- mates and not really very meaningful at this time as there had to be considerable changes due to the urgency of filing the Part I as quietly as possible. Mr.,}osling advised that he had not gone into the program in detail but #as prepared to answer any questions. Clmn. Kirkpatrick asked if t~e appraising involved going into the inside of every property and :~r. Gosling advised it should and the appraisers were doing so though in cases where the owner lives elsewhere and the building is all boarded up that they can only guess from the exterior. clmn. Zentmire asked if purchase price was a factor in the appraisal or jQst how the value is arrived at and Mr. Gosling advised that the~ were using the fair market value method which assumes a willing sell: er and a willing buyer with both parties having knowledge of the property and the uses to which it can be put; suggested that any specific values be thought of in terms of pre-earthquake and post- earthquake and that it be realized that this appraisal will be on a post-earthquake as is status, that there is simply no way anyone can reconstruct what the value was before, that it is unfortunate but it is a fact. f'~'" Clmn. Zentmire asked then what appraisal would be arrived at for say a house which was there before the earthquake and is not there any more and Mr. Gosling said that if there is nothing there now that no one is going to pay~nything for it under this program; that any aid of that type would~apart from this section of the prog~am; Mr. Gosling made particular note of the fact that it is understood that the economy of Seward is going to come back and that this is a part of the appraising factors; to further question that the title ~~in Alaska Housing Authority as a local agency until those pro- perties eligible for resale are resold. -- The City Manager asked about tide lands ownership and Mr. Gosling said tide, lands would be the property of the State and then passed to the City under the normal provisions for such transfer. The City Manager then asked about City participation in this program and asked if the land would than belong .to the State and Mr. Gosling said it would. The Manager then asked if any money secured under this program belonged to the City or the State and Mr. Gosling said to neither that such money went back to the Federal Gov't. The City Manager asked how the Alaska RR lands, which the City desire for park lands would be handled as to ownership and 1\11'. ling said his thought was that the City would have to purchase land if it wished to secure title for park lands and so forth. Manager asked what the situation would be if the Alaska RR were make a direct grant of this land to the City. Mr. Gosling said that. event that portion would have to be deleted from the plan. might Gos- the The to in CImn. Vincent asked what right the individual citizen had to refuse to do business with Urban Renewal and Mr. Gosling said they had ever) right in the world, and explained the appeal process; that Urban Re- ne"lflal has the right and power of condemnation but just doesn't like to do this if negotiation will work and it almost always does, but that Urban Renewal has the power of condemnation, and the citizen has the right of appeal through the courts. The Council asked whose program this was in these details and Mr. Gosling said that it was the Council's program in these details and that Urban Renewal would negotiate as long as the Council wants them to work at this- that u2,ually it is the absentee landlord who ends up in court in condem- nation. Regular Feeting June 1, 1904 :21 5 The City Mana~er asked if a project is processed in it~ entirety for Seward and Mr~ Goslin8 said yes and that this is the usual procedure, to have the entire area processed before starting. I Clmn. Vincent asked if Urban Renewal did not cause the possible di3- persing of slum people into all areas 0: town instead of a few areas and Mr. Gosling said he did not wish to discuss this on a philosophical basis but would like to say that he thought the step had been taken a number of years ago at the Federal level to eradicate slums, and that any Urban Renewal project must serve that purpose. To Clmn. Zentmire's question that he believed a combination program of total clean-up and rehabilitation would best serve Seward but that this was a matter for the City's determination. Mrs. Alvin Burch asked if the State would be taking over the Marathon Trailer Court. Mr. Gosling said that in his opinion since the land is now covered with water, the fill was washed away and the railroad track dike has been washed out letting the water in, that this land would come into the program for rehabilitation; but that it is a legal question that was not his to decide, and finally and basically a question for the City; but the Urban Renewal would not pay anything for it. I Clmn. Lantz asked if Urban Renewal would move a home in the case where there might be a fairly good home in the project area and the indivi- dual concerned would have land elsewhere, Mr. Gosling said not so; that Urban Renewal will pay a fair value for the house, and will then cost the City an amount to demolish it from which the City will get some salvage yalue; but if the owner is prepared to move that house, the City has saved the cost of demolishing it. Mr. Gosling recom- mended that the City be very careful not to allow any sub-standard housing to be moved and noted that moving is an expensive matter. He recommended the Council watch this very carefully. Clmn. Lantz referred to Mr. Gosling's discussion with the Chamber of Commerce and comments at that time regarding disassembly and re- assembly of industrial property such as a bulk oil plant and asked if this was only in the instances where Fee Title is possessed by the plant owners, l-1r. Gosling said no that Urban Renewal would pay for packing, crating, insuring, moving to a new location, unpacking, and installing of all fixtures but does not include any alterations to the building -into which it is being moved; that basically if the owner wanted to make any alterations whatever to the moved into building that the owner must pay for them and Urban Renewal will place the machinery or equipment exactly where they want it; that there are limits on relocation cost but limits are sufficient to take care of any Seward situation. Dr. Gentles asked what value this would have for Seward since the washed out areas cannot be reused and the areas planned for rehabilitation are outside the project area. The City Man~ger and Mr. Gosling reviewed the fact of the annexation of land north of town and that to do this would require a revision of the plan. The City Manager asked exactly how to do this and Mr. Gosling said it would require another resolution saying that now the new corporate limits are such and such and therefor the plan asked for should be extended to such and such boundaries. I Myr+ Stockton asked about costs for streets, gutters, sewers and so forth and wondered now the City would know its costs as this develops. Mr. Gosling advised that the cOIlPBration agreement which the City would be asked to sign which set forth the manner in which this is computed but also if the legislation before the Congress at the pre- sent t-ime passesJ3eward's portion of the entire program would be 5 percent of the project cost, less proceeds from sale of land, and which 5 percent can be paid by cash or the improvements in the project area. Myr. Stockton mentioned here the improvements to be paid for through some other agency such as the State with its bonds and advised did not see how this could possibly cost the City of Seward anything and Mr. Gosling agreed. Item 3Al- Dr. Gentles, President, Seward Marina, Inc. re~ara1ni lease with the City of Seward for operation and development of the Small Boat Harbor- Dr. Gentles said he would like some adviee from the City regarding the Seward Marina lease as to plans for the summer; that they have collected rentals for a whole year and in Bome cases for one-half year and if not going to be able to give any service should refund these and he thought, though not yet discussed with Mr. Jack.:30r that if they do refund it will reflect on the total of what is to be 216 Regular ~,Ieeting June 1, 1964 ~aid to the City for the Year 1963, and cannot make up the check for vlhat is owing the City for 1963 until they know the amount it may fall short; that there is also the problem of the City sales tax and how t.his should be handled as affected by the refund, would 'Sevla:td IIarina refund or would the City refund. 1\.'": Cf~ :- r-' f'7:. }Iyr. Stockton said that the City had not had a formal session on thiE subject but that his own feeling was, since the property is no longer in existence fcllcwing the earthquake, that the contract should be cance~~ed with possible discussion as to re-negotiation to be post- poned untilaafter the new harbor is built. In answer to the Mayor's questions the Manager advised that there would be no harbor of the type existing before the earthquake so that Seward Marina would not be able to give the kind of service envisioned by the previous lease, and the proposed plans for the new harbor were described by the Coun- cil and the Manager to Dr. Gentles, with adviee that they expected the preliminary plans to be in Seward some time next week; that part of the construction is scheduled to start August 15, a phasing in about September 15, and a partly usable facility by freeze up. The City Manager advised Dr. Gentles that any moorage refunds should include refund of sales tax and should do this prior to making the lease payment to the City, and prior to reporting sales tax to the City, noting that normally it is not proper to refund sales tax. M~. Stockton advised that he thought Seward Marina could be assured that the City did not expect them to accomplish such things as having the restaurant in operation by June, 15 and so forth. Dr. Gentles said that he was more concerned with Knowing what to do about refunding advance payments on moorage fees, and this of course based on avail- ability of berthing. In discussion the Manager advised his opinion that those persons who had paid a whole year's rent in order to re- serve a stall for the summer season and who have never had the use of the harbor should have full refund, but those who were in the harbor at the time of the earthquake, would be on a prorata basis. Dr. Gentles adtised that their quditor was to have finished his work by April 15 but due to extraordinary work for other clients had asked for two extensions of time-that he is working up an estimated figure for the 4 percent; that he and Mr. Jackson would like an opportunity to sit __ with the Council regarding this as he is trying to decide if he wants to open a branch in Seward. Item 4C-Discuss further development of land swap with those who lost their homes in the disaster; including instructions regarding re- pl^~ting and new subdivision between the two lakes- The City Manager reported that the land the City has to offer these people is mostly in the area the City cannot swap and the area between 1st and 2nd lakes where there are some very nice residential lots providing this land were laid out so the building sites would conform to the lay of the land; that Frank Nfme.n at no fee to the City has agreed to have a tentative plot plan in this office by the end of next week, and he would like the Council to meet and look at this, as it looks like a good place for future growth in addition to providing swapping land for this present need. The Manager advised that water and sewer ser- vices were feasible and thought possibly the Corps of Engineers would put these facilities into this new location since they are obliged to put in the facilities which were destroyed and some of the destroyed areas will not be rebuilt. The Manager requested special consideration of the Council to two situations; (1) that where people were living in house trailers and lost their house trailer in the disaster; that he believed such house trailers truly represented a person's home and while they had no land to swap, believed those persons who desired to participate in this swapping program should receive some special consideration; (2) that those people living outside the City Limits who lost their homes and who have acreage would not be expected to swap their entire acreage for a building plot inside the City, but that again some special con- sideration such as perhaps a stated value at which lots in the area between the two lakes would be available to these two groups of people for purchase. The Manager continued that whould the Council choose to develop the area under discussion that it would be necessary to vacate the pre- sent plat but thought this represented no problem in that there were only two owners in the area that the City would have to work with in a replatting and the one group of lots is situated in the very no:tth east corner of the area and would probably not be affected at all by Regular :::eet'l.n:::; cTune "-, "C164 ~l~ IJ a renlattiniO'. ;.18 stressed tllat 3UCIl a di:;1i:;lopment would not be ~sl. for this sw~ppinCl' but this v,Quld be <3 whole new sub-divi::don \'1hic" ,)I? thought would beQa very nice area to develop. The map was studied Jl!.l this matter Nas discussed. The :.Ianager reported that most of the p2Cpl ;-Iho are interested in this sVlapping r:roLcam are interested in th:.> P8X- ticular area. I The Mana~er then repeated his reco~~endation for swapping with Tflerle and EnidOStarr and with James and Dorothy Forth as set forth in para- graph 7, page 211, of the minutes of Special Council Meeting of Kay ~~, 1964, and asked if it was agreeable with the Council that he conclude the swapping with these t"10 families previding their t.i tIes are free and clear, and the instruments in all cases to be warranty deeds. The Manager advised that there is also ~not"her piece of land whi~? the City loans to the Army each year and whlch he thought would pos:noly be eligible for receiving the water, sewer and street systems throu~h the Corps of Engineers in the same manner as the propo~ed new sub-dl~ vision in the two lake area; that he thought the Counc:z.l should conSl- del' sub-dividing this area also, thou~h the City has already promised the Army the use of the land through AUe;ust 1964. Clmn. Zentmire- I would move that the City Wailager and City Clerk be authorlzed to draw up the deed documents tor swapp:z.ng the two pro- pertles lnvolved as recommended by the ~lty Manager. ~econded by Glmn. Klrkpatrlck. All In tavor. Myr. Stockton asked the Council's wishes in connection with the re- platting and sub-dividing recommendation. Clmn. Zentmire advised that he was vary much in favor of obtaining the lots which are owned by the Assembly of God Church and situated in about the center of the area between the two lakes, and suggested that the offer price be the same price as the Church paid for the land; that he had inspected this land that same night. Clmn. Vincent asked if this would be ipl,OOO for the entire parcel and the City Manager said the Chuuch had offered the five lots for $1,000 total. Clmn. Lantz asked if mosquitoes and other insects would be a deterrent to this proposed development and the ~Ianager advised that he believed there were a number of insecticides which would control this problem. Clmn. Zentmire advised that the City engineers' comments regarding development of this land had been most favorable. The City Hanager advised Clmn. Vincent that a sewer line integrated with the City mains was the present thought. Q1mn. Zentmire-I would rnove that the procedure be started to obtain these five lots. Seconded by Clmn. Vincent. All in favor. Item 4D-Authorize advertisement for sale of surplus property- The City Manager read the list of City owned properties which are surplus to its needs and which have been damaged beyond repair as a result of the earthquake and tidal waves and asked for authorization to ad- vertise sealed bids for sale. Clmn. Kirkpatrick- I move that the a,*1;hori~ation be given for advertisement of surplus prope:rty for sale as mentloned. Seconded by Clmn. Lantz. All in favor. Item 4E-Se~ond reading Ordinance No. 334 establishing standby utility rates- Ord:z.nance No. 334 was read by title and number. Clmn. Lantz- I woul~ m~ve we consider this the second readinR of Ordinance No. 334 establlshlng standby or readiness to serve utility rates. Seconded by Clmn. Vincent. All in favor. I I Item 4F-Resolution No. 381 requesting State to name the Seward air- p~rt n~e<?nard Gilliland Fieldll- The Cit.y Manager advised that it was h:z.~ p:n vllege to read and recommend the passage of Resolution No. 381 whlch was as follows: RESOLUTION NO. 381 " WHEREAS Leonard Gilliland, prior to his death, contributed greatly to the Seward community and to the Civil Air Patrol; and '~~EREAS the Seward Airport has no other name, and it is approprjate and fitting that it be named in honor of Leonard Gilliland; NON, THEREFORE, the Common Council of the City of Seward hereby resolves that the State Of Alaska be requested to name the S~wa::d Airport IlLEONARD GILLILAND FIELDll in honor of Leonard G:z.lllland and in recognition of his contributions to the Seward Community and the Civil Air Patrol. 2 1 S PAsSED Se Nard this ":) D,......~'.., ..... yo, '\~ 0 o..l... -. ..... r- ..." V'\ c'" ., r, /J ' . "-l~)""--""'~ . -- - J.4'~,) .... J.... -" __, __':; Lj.. AND APPROVZj) '0" ":.he .:;onur.on ~cuncil of the 1st day of Ju~~, 196~. City of 1\;"', ':.I: r-. flnn. Vincent-I would move for the Bnprcval of the Resolution. Se~(!nded by Clmn. Kirkpatrick. All in favor. r e-: It:m 5A-Mr. John Offield's resignation from Planning & Zoning 'Bom- r;i 3~;ion-John Offield's resignation from the Planning & Zoning Com- rri3:;ion dated May 15,196!t was read, wherein he advised that he would be 8vTay from the City for many months and realizing that the Com- mission needed to be at full strenght felt obliged to tender his re- si;nation. Myr. Stockton recownended that the Council give Mr. Cffield a vote of thanks and appreciation for his many years of dedicated public service on this Commission. Clmn. Kirkpatrick- I move for acceptance of Mr. Offield's resignation from Planning & Zoning Commission. Seconded by Clmn. Zentmire. All in favor. Myr. Stockton then requested Council approval of his appointment of ~jr. Phil Durant to fill this vacancy. Clmn. Zentmire- I will move to confirm the Mayor's appointment of Phil Durant to the Planning & Zonin Commission. Senonded b Clmn. Vincent. All in favor.J(~~ 1.5 :3 :Y-j76r.:r ~ Item 5B-Discuss the effect of the annexation of the area North of the City.,. Myr. Stockton requested that this discussion point parti- cularly towards the City's responsibilities in connection with this annexation, and requested the City Manager to advise of any areas in particular need of discussion. The City Manager suggested a meeting between the Council and the people living in the newly an- nexed area to explain the reasons for the annexation, to explore what the City can do for these people, and develop budgetary infor- mation; he requested that he be authorized to extend at least minimum policing into this area and noted that since the patrol cars are suppposed to be moving all the time that this should not in- crease patrolling costs; noted that the State Officer patrols this areas about once every two weeks. The Manager suggested that the Volunteer Fire Dept. should be notified by letter of the changed limits and to set up limited coverage. He requested authorization to meet with department heads to revise services offered by the City in all other departments; mentioning that taxation will be set up for an assessment at January 1, 1965 with the first tax bill pre- sented July 1, 1965 and recommending that the Council be very judi- cious about the amount of tax load placed on these people, and that it be commensurate with the services given. - Mrs. Pat Williams from the audience asked if the City would notify the Pacific Fire Rating Bureau of this change as that Bureau would want to review the City's ability to protect these areas, and she did not want to move into this prematurely. The Manager advised that it was the City's responsibility to notify this Bureau and would plan to do so in a couple of weeks when the plans for new truck and budgetary revisions better known. Clmn. Vincent asked what services the City Manager recommended for this area and he said he would recommend limited policing and fire protection and road maintenance if the State drops that, but de-- finitely not recommending new utility construction as these are things to be financed by bond issues and special assessments ana so forth, noting that he did not know of anyone in this area who wanted this kind of utility installation at this time. Myr. Stockton asked for a review and summary of the advantages to be received by the people in the newly annexed area in cash. The Manager advised that they can come under cnUrban Renewal project if they have a 10s5 in their property from this disaster; that now the Corps of Engineers can come in and plan the much needed flood con- trol work North of Resuurection River and for which the Corps has been trying to get authority ever since the hearing a year or so ago; reduced fire insurance rates; an immediate 10 percent reduc- tion in utility bills, and these not contemplating the long range benefits. The City Manager was instructed to police this area. Clmn. Kirkpatrick said he thought a meeting of this sort would be good public relations and thought it should be held as soon as possible. Glmn. Lantz requested an informal meeting, and it was de- cided to plan for a Thursday evening and to try to secure the use of the all purpose room in the High School or the Armory. , Item 5C-April accounts payable- The Council discussed the April I ReO'u" ar leI eet in ~ Tune" " niSi ~, ~1 Ii o..L . ... J .:-:; U ...... , -- /' .. ...}- ,l ~. ;']J accounts payab~e anq ~t was noted that beG~w,e the Comptroller h1!d1:'>- been so busy 'tnth CJ.vll Defense payment,s ~t-_at the usual schedules, explanations of items of particular iwterr)s \:', and cash pos i tion no; possible at this time. CImn. Zentmire- I would move to authorize payment of the April accounts payable in ~he amount of $18,'307.37. Seconded by Clmn. Vincent. All in favor. J8tail as follows: Airnort-rvIach. Co.-$8.40; Alaska Count 3ystem-.$75.00; Alaska Bhop-;~JJ .3, Ala;ka Telephone Corp-;~197.76; Anchora~e Daily News-$24.00; Andersou Furniture & Appl-$4.25; Andy's Oil Delivery-~153.00; Artie Office Machine-$245.00; Bay City Motors-07.30; Blac~s Linemen's SupplY-~323.1' Blake, Moffitt ~ Towne-$44.92; Chugach Elec. Assoc.-$9561.60; City Express-$14.00; Concrete Products of Alaska-$957.50; Cordova Airlines- $642.65; Durants Hardware-$5.15; Dons,Cafe-$276.90; Harbor Di~ner Club-$78.00; Industrial Air Products-:;53.60; Kenai Lumber Co.-;p344.00; Line Material Co.-$319.64; Norther~ Supply Inc.-$59.45; Dsbo's Elec. Supply-$6.25; Peninsula Motor Co.-$12.45; Petty Cash-$117.23; Police Chiefs & Sheriffs Info Bur.-$5.50; Dick Myers-Preservative Paint Co.- $9.52; Iilrs. L.V. Ray-$125.00; Saindons Service-$34.52; Sangamo Elec. Co.-$210.12; Seward Clinic-$20D.00; Seward trag Co.-$5.26; Seward Hardware-~73.77; Seward Trading Co.-$2.76; State of Alaska (Dept. Hi-ways)-$.360.90; PerryStockton-$15.25; Supply Center-$3$.80; Seward Public Utilities-$3001.50i Dave Thompson-$10.50; TrycK1 Nyman & Assoc.-$4.50; Sol J.Urie-~165.48; Yukon Office Supply-~86.40; Occi- dental Life Ins. Co.-$507.99; TOTAL: $18,367.37 Item 5D- Request for Council approval of application for authorized Games of chance and skill permit for ILvID Auxiliary No. 37- The City Manager read the application including planned activities to be one raffle per year with the proceeds to be used for Crippled Children benefits, food baskets for needy, and contributions to such organi- zations as the Cancer Society. The T.'lanager advised that this was the first application for such permit by this organization and that the application declares it does possess the qualifications for eligibilit; Clmn. Vincent-I would move for the approval of the request of I.L.W.U. Auxiliary No. 37 for approval of their application for permit of authorized games of chance and skill. Seconded by Glmn. Kirkpatrick. All in favor. I Item 5E- Establish date for Public HearinG on ] o,Sh-6'i Budget Proposal- Myr. Stockton reviewed the Budget procedure as set fofth in Chapter 6 of the Home Rule Charter, noted that the City had received the Manag~r's Budget Proposal for 1964-65 within the prescribed time, and that it is now necessary for the Council to set the date for the Public Hearing on said bud~et and which date must be not less than one week before final adoption. Clmn. Vincent- I would so move that the 11th of June, 1964 be the Public Hearin; date for the budget. Seconded by Glmn. Zentmire. All in favor. 'I Item 5F-Report of Corps of Engineers Coordinator- Glmn. Zentmire aa- vised that he would rather not have this item on the agenda in the future, since the things he would report are all a part of the City Manager's report and his own work not connected with setting policy ,or acting for the City; that he is paid by H & K constructors and Morks as a liaison and coordinator between the Corps of Engineers, the Contractor, and the City for the best interest of the City. Item 5G-City Manager's Report- (1) The City Manager advised that the Robert Duffy'Norkmen' s Compensation Hearing has no v.] been set for June 15, 1964 at 8 o'clock in the morning and since this is the day following the re~ular Council ~Ieeting requested authorization to hold the meeting at another t-ime. (Note-this Hearine; date later changed again and further decisions therefor deleted from these minutes). (2) Civil Defense has scheduled a meeting in Anchorage for June 8, 1964 and urGently requests all cities be present. the agenda will include such iteos as the lack of a State Budget for Civil De- fense in this area, 2. the fact that Seward has not receivea any money at all from Civil Defense for the Fire Station construction, and in his opinion have not dealt truthfully with the City on this, and he was very concerned to leave this for a new City Manager, .3. receive a report from him that the Federal and State nercentaO'e ratio of reimb~rsi~g Seward for Oivil Defense salaries, ~se of equip- ment and supplles lS much, much too lo\v, particularly the salaries in view of the ti~e spent on this work; and other items as scheduled by the Anchorage Civil Defense Office; so that if the Council had no objection he would attend this meeting, and there was no objection. The Ivlanager advised that there was a Planniw' ~: Zonirw Commission meeting and hearing scheduled for June 8, 1964 also b~t that he would leave his recommendations with the Commission; that in one case 2l2JJ~ was no Objecti~'~.;~;;r i:r~?~~~;~)~e~";'~~s~~' o;:f~~;: property owners ';Ie:") going to be pre:.3ent. to object.; U) reported on a couple of c',::',' )rent industrial prcmc' '~ional .fin3-nc ing plan:o sponsored and back- cd ill the small busir,e:Js Joan admini:3 tration ,-,[hich might be of in- tCJ'tJ3t and value to Seward in brinGing nevi industry into the City. Dei,ails as available were briefly di3cu3sed and it was suggested that the Councilmen take an active interest in the group which was I'lan::1ing to form; (1;.) that the City of Kenai had responded to our reqUr.Jst to care for our prisoners in tl1e affirmative and refused any compensation at all for this service. The Council agreed that this was a most considerate and generous gesture on the part of the City of J:enai; (5) that ~~15.00 had been sent to Hyr. Stockton by Govenor Egan from his Governor's Disaster Fund which is made up of cont;ributions similar to our SOS Fund and that the Nayor desired to knovr the Council's wishes concerning this money; it was agreed such fund should be deposited in the SOS Fund; (6) reported a long lette:r received from the City's fiscal agent on how to save money for the City; that Nr. Dick Sassara of Governmental Statistical Corp. is truly working like mad on every possible aspect of the City's finan- cial picture to help us at this time; and would mention at this time that the authority of the Administrator to forgive the A.P. 'W. Bonds which are presently under a moratorium, undefined as to time, is being investigated; (7) that the 231 million dollars disaster fall short revenue and extraordinary expenses money expected from the Fed- eral Gov't. to the State may drop down to an actual appropriation of 66 2/3 percent, which would affect the City's request; that it was not known at this time what manner of allocation and disbursement would be employed by the Governor and would all be very important in the City's budget; suggested that possibly the City would want to develop two budgets based on different amount estimated to be re- ceived from this grant; (8) have received the little informal bulletin which Urban Renewal promised for disbursement to the pub- lic, and will plan on simply passing them out to those who may ask for them; (9) the Manager reported on bills recently passed by the Legislature and there were no items where the Council requested correspondence with out Legislator; (10) re~or~ed an injury to City employee Joe Doshen in which he was buried in a ditch which caved in on him; that he was rescued without serious harm; that the inadequatk size of the digger was considered by the workmen to be the cause of the accident, and of course the digger is one in use because the City's equipment was lost in the disaster. "'- ., rz' r-" r rr:. - Item 5H-Location of New City Hall; Fire Station Occupancy as City Hall, etc.- The City Manager reported that demolition of the old City Hall State Bldg. has commenced; that he and Mr. Lane had made an inspection of the new Fire Station and the contractor and he of the opinion that the contractor should be able to get the City into that building some time this week; that City Hall and the Police Station are going to be very, very crowded in that building and would recommend the City move very rapidly with the planning for the new City State Office Bldg. The Manag~r requested the views of the Council in connection with the location of the new building and this was discussed in connection with the proposed civic or municipal cen- ter planned for the southern end of that block; that it was desirabl~ to place the new office building facing on 4th leaving the 5th Ave. space for a Municipal Auditorium some time in the future. The Manager advised that the Corps of Engineers is bringing together the planning for this new City State Office Bldg. and would recommend that the Council move very rapidly in formulating its plans and se- curing the land necessary. elmn. Zentmire- I would be in favor of authorizing the City Manager to proceed with the plans of the poss- ible location of the City Hall on 4th Ave. in coniunction with the Fire Station. Seconded by Clmn. Kirkpatrick. Clmn. Zentmire then requested amendment to include that the City Nanager be instructed to also look into the possibility of the other properties mentioned here tonight. Clmn. Kirkpatrick seconded the amendment. All in favor. Myr. Stockton advised that he planned to attend the meetings with Urban Renewal Commissioner Slayton in Anchorage on June 14 and there 'was no objection. Clmn. Bedford was excused at this point~ Clmn. Vincent asked for a report of the clean-up and reconstruction work and the Manager gave this in detail. Clmn. Vincent asked if 3eward people were getting work in preference to out of town people, advising that he understood some jobs were going to others when local qualified people were still unemployed; this was discussed and agreed certanly not to be the intent of the Federal ::iov't or the State and <1l worked out ,,,,ith the various unions; the Council discussed.ll.his matter and considered further efforts ,it might take; Clmn. Vincent urged "ecru" ar Vent; nn' Tune -; 2.9~)i, - ~ 0 .--. ~\ -' -- t;, L -- , ' 1"" ~~1 I to vvork further on this if investi:,;at-i_on should show the understanding received by him to be correct. Clnn. ~entmire advised his understand- ing that the actual union and construction contract requirements had this tied down; and it was agreed every effort should be made to inform our local people how to meet any requirements and how to qualify them- selves; and the City to press for first consideration for our local people. Item 51 - Review applications for C:it?r IV:anager position - Mayor Stockton suggested the applications be set aside for review until June 10 to see if additional ones would come in. Clmn. Vincent advised he was concer- ned that time was running out and thought the position should not be vacant at this critical time; Council discussed the matter noting its desire to have the new Manager work with Mr. Harrison for several days or a week for a smooth transfer; and it was decided to review the appli. cations on June 10 and hope there would be several more arrive in that time. Item 5J - Resolution No. 382, granting Standard Oil temporary use of Adams Street from 7th Ave. to waterfront and the alley in Block 19 of Original Townsite - Resolution No. 382 was read in full as follows: RESDLUTION NO. 382 BE IT RESOLVED that Easement grantinG exclusive temporary use to Jtan- dard Oil Company of California of Adams Street from Seventh Avenue to t the Shoreline of Resurrection Bay in accordance with the terms and con- ditions of Easement dated June 1, 1964 is hereby approved and the City Manager and City Clerk are hereby instructed to execute and deliver same. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved ~by the Cornmon Council of the City of Seward this 1st day of June, 1904. I The Council havinG previously received copies of the Easement and hav- ing instructed its preparation in the details at the previous meeting, see minutes Item 5B, May 18, 1964 regular meeting; Clmn. Lantz - I move for the adoption of Resolution No. 382. Seconded by Clmn. Vincent. All in favor. Item 5 K - Resolution No. 383 granting an easement to Radio Station KIB1 For antenna and towers - The Resolution was read in full as follows: ~t~,~ ~~~~ BE IT RESOLVED that Easement dated the bt day of June, 1964 allowing the installation of a radio antenna and buildings necessary thereto for a radio station on Park Reserve Blocks No. 23 and 24 of the Federal Add- ition in the City of Seward, Alaska, be and is hereby granted to Seward i Broadcasting Corporation's Radio Station KIBH. RESOLUTION NO. 383 This Resolution to be in full force and effect irr~ediately upon passage and approval. Passed and approved by the Cornmon Council of the City of Seward this 1st day of June, 1964. I The Council had copies of the easement; the Manager advised KIBH had chosen this location and method as purchase of land too expensive for their wishes; that the easement would be signed upon receipt of deed for the Laubner Addition lots previously sold by the City to KIBH for nominal sum for radio station; no tax refund to be considered at all. Clmn. Zentmire - I would move for the adoption of Resolution No. 383 with the stipulation that the 36 lots that Radio Station KIBH now has be reverted back to the City. Seconded by Clmn. Lantz. All in favor. Item 5L - Clmn. Dan Bedford's resignation dated May 21, 1964 received by ~he Ma10r and c?pies to the Council members same day, the Mayor adv~sed tnat the C~ty Clerk had received a telephone call from Clmnn. Bedford asking that the resignation be held up as his working conditions and sch~du~e not as he had thought when he submitted the resignation, and bel~ev~ng that he would be able to make the Council meetincrs flirly regularly, wished to withdraw it. b Clmn. Vincent - I would move for adjournment. Seconded by Glmn. Vincent l.l:15 p.m. A~st. Approved: ",;~:.,:-< 0 7A)a/~ a a~Jt...J{-v B atrlce E. Watts, City Clerk-Tr. 222 ~pecia1 Yeeting June 11, 1904 e 1 0, +- . .,. ., r .., n I . .:~ gu-'.ar ~'.ee'Jlng "une _), 1.'711,+ c.'lJ~?oecial Me~ting of June 11, 1(;64 called for the purpose of con- du:; ;~~ 19 ':'- pU9hc hearing on propose$, :rV:un,i);;;i,)}\i], Budget~lfiscal 1964-65 Jlf~:'J3ctlOn 003 of the HOLle Rule Charter~Bh~ity Clerk in the ab- sen?" of Myr. 'Stockton at 8:1C p.m. The Clerk requested a motion for aC1~J.n~ Mayor; Clmn. Zentmire was narned Acting Maypr. Roll was called and tjose present were Councilmen Richard Kirkpatrick Bill Lantz -1m iT" d A .. " ~' .. lncent an ctlnz Mayor Del Zentmire. Those absent were Mayor Ferry Stockton, Clmn, Dan Bedford and -Mm. Shaw. l;\.."'1 [/' ;-0". r f''''' The ?ity Cl~rk noted,for the record that the location of this published PubIlc Hearlng had flrst been sent for the new Fire Station since it r;ad been scheduled for City Hall to move to that location prior to this Public Hearing; that when it became apparent this schedule would not ba met this fact had been posted on the bulletin boarffi of the Post Office, the temporary City Hall in the basement of the Hospital and . advertised over the radio and through the Petticoat Gazette. Actin,; Myr. Zentmire requeated the Manager to present the Budget data. The Manager advised that for the purpose of this Budget Hearing he would offer the data of the budget summary directly to the record and this was read as follows with note being made that the details of the source of revenue were set forth in a statement of Revenues for the City generally and the Electric and Water Departments, and that the details of the expenses portion of the Budget were set forth by depart- ment and including such items and categories as salaries, supplies, equipment and capital improvements. REVElffiE: Taxes, Penalty & Interest-$1151000; State tax Refund-$37,855; Licenses & Permits-$3,300; Boat Harbor-;P765; Miscellaneous-$10,612; Reimbursed Labor-$50,000; Sales Tax-$70,000; Federal Civil Defense- $4,010; Seward Hosp. Ins. Reimbursement-$284; Sub total for Municipal Revenue-$291,826; Anticipated Grant from U.S. Gov't. for Disaster Re- covery-$251,300 (which includes estimated $140{758 for Citl purposes and an estimated $110,542 for utility purposes]; Electric-~374,500; 'Water-$102,200; TOTAL AVAILABLE REVENUE-.-.-.-.-.-.-.-.-.-$1,019,826 EXPENSES: Council Contingency for Disaster Recovery-$168,025; Police- ~63,205; Fire-$31,021; Street-$63,225; Shop-$33,328; Civil Defense- ;p8,520; General Gov't. & Adrnin.-$150,723; Special Gov't.-$81,362; Parks & Recreation-$1,200; Sub tota~_ior Municipal Revenu~-$600,609; Electric-$2421000; Available Capitar~75,017; Water-$69,533; Available Capital Imp.-~32,667; GRAND TOTAL EXPENSE-.-.-.-.-.-.-.-.-$1,019,826 The Manager noted that the Council had had this Budget Proposal for only a short time and that this Hearing was primarily for the Public but also asked if the Council had any questions it wished to ask at this time before the regular adoption session and the Council advised it had no questions at this time. The Manager then called the Council's attention to the fact that while they can expect a recommendation for adoption of this Budget from him that it is also going to be his recommendation that a figure be pre- pared each month for approval by the Council of authorized expenditur~ and that this figure be based on collections as of that time; and that the funds the Council would authorize for expenditure for that certain period not exceed the revenues so that the City would not be closing this fiscal year with a deficit. The Manager noted that all of the es~ timated revenues and expenses are extremely tenuous due to the circum- stances of which everyone is aware. The Manager asked again if there were any questions and there were none. Acting Myr. Zentmire asked if there were any questions from the audience and there were none. Attest: a.,;t;;7c J z: ;?() 4& Beatrice E. Watts-City Clerk-Treasurer ---------------------------------------------------------------------- Regular Meeting June 15, 1964 The Regular Meeting of June 15, 1964 was called to order at 8:10 p.m. by Myr. Stockton. Roll was called and those present were Myr. Perry $tockton, Councilmen Del Zentmire, ~~. Vincent, Bill Lantz, and Richard Kirkpatrick. Councilmen -Will. Shaw and Dan Bedford were absent. I I I Regular I'-;eetin:; Junp 15, 1964 2~ (-{ Item 2A-IHnutes- Pages 101 and 162 c10sinis the re,'ju1ar session of .c1r~;:. 16 and commencing the special emergency session of ["arch 27 Viere p)'e- sented fer approval. Clmn. Lantz asked if the minute3 he had made ():' 1 te :,:arch 27 and very early IJ:arch 28 decisions and turned over to tl'~ ity Clerk on the morning of the 28th could be located and included ii the minutes. The Clerk advised that all this material from the 2''5';:, and the rater days had been retained but thought it might take sor;,., little time to locate the particular papers and had forgotten there were minutes of Council action included in them; would try to locate t'lem before the next meeting. The minutes of March 27 were corrected tu delete Clmn. Bedford's names as he was not present. Clmn. Lantz moved for acceptance of the minutes up through the meeting of March 16. lQ64. Seconded b Clmn. Zentmire., A 'n favor. rt: >-3'1' ),~o << . ten; .)A-l.J:r. Ja k Spangler, Seward resident engineer of the Alaska Corps of En~ineers was present as guest of the City Manager- The City Ma~ager '" d' b ~ t' introduced Mr. Spangler to the audience present an tne mem ers 01 ne Council welcomed him to this Session. Myr. Stockton called attentien to the fact that the Corps of Engineers wil] be celebrating its anniversary very shortly and would like for the City of Seward to acclai this event. I!lyr. Stockton then read the follo1tling proclamation and pre- sented it to Mr. Spangler. PRO CLM'IAT ION ;VHEREAS, immediately following the disaster of I'Iarch 27, 1964, the U.S. Am'iY EKGINEER DISTRICT, ALASKA, CORPS OF ENGINEERS did send teams into Seward to assist in making the town safe for the citizens of Seward; and WHEREAS the said CORPS OF m,rGINEERS did assign Hr. Leonard EcKinney to the staff of the Director of Civil Defense for the City of Seward to assist in ene;ineerin~ de'J:Lces during the period immediately following such disaster; and -WHEREAS since the day of the disaster the CORPS OF ENGINEERS under Public Law 875 have, under authority of '"he City of Seviard, conducted the cleanup and rebuilding program for recovery from said disaster; and dHEREAS there has been established in Se\vard an office of a Resident Engineer of said Corps of Engineers and said office is in constant cooperative touch with the City of Seward; and iVHEREAS it is the desire of the citizens of Seward to honor the said Corps of Engineers and express their sincere appreciation and thanks for all the aid and assistance given by said Corps of Engineers; NOW, THEREFORE, I, PERRY R. STOCKTON, MAYOR OF THE CITY OF SEivARD do hereby proclaim TUESDAY, JUNE 16, 1964, to be U.S. AID/IT ENGINEER DISTRICT, ALASKA, CORPS OF ENGINEEhS DAY and request that all citizens of the City of Seward join together on that day to do honor to and express their appreciation to said CORPS OF ENGINEERS for all aid and assistance given by them to the CITY OF SEdARD and its citizens. Done this 15th day of June, 1964 J'.Ir. Spangler thanked the Mayor, Council and City Ivianager for this ex- pression of interest and appreciation of the Corps of Engineers; ad- vised that he himself had learned a lot about his Corps since this disaster, especially as regards the backing of his decisions by his superiors in working with Seward to reconstruct, that they had backed him in everything he had done here. Item 4A- Third and final readin.:; of Ordinance No. 332 adopting Uniform Plumbing Code- Ordinance No. 332 adopting a Uniform Plumbing Code was read by title and number. The City Manager advised that just recently the Ford Foundation had sent a .:;roup of architects to visit and in- ~pect conditicns in Alaska; had learned as a result of this inspection that one of the reasons why Alaska does not adopt such code is the problem of enforcement and inspection; that there is a possibility the Ford Foundation will nlake available, through the State, a trained per- son to work with the smaller cicies for one year in getting such pro- grams started and to actually do the work for a period of one year. Myr. Stockton asked if by tabling this Ordinance the City might delay Urban Renewal and the City 11anager said no that he was Quite sure the only requirement was to have it passed before the Urban .Renewal Plan is adopted, and then recommended that this Ordinance do be tabled until 21~41rban Renevlal Pla~<?r~'=-~~a:~~ei~;~'= a~~~~i~;J~: =-~~~~ncil discussed this ~ r,cd :?ncurred~ Clmn. ZeJ,.tr~irc-I ';lOul('. [cove that Ordinance No. 332, iiilJ2..~ln,g a Unlform Plumbi!li' Code, be tabled until the Urban Renewal ~Ii~ilance is presented to ~:he Council. Seconded by Clmn. Vincent. 1 JJ_n favor. . t......, CI: (-" l: e-" }tfffi 4B-.Third and fi~al reading of Ordinance No. 333 adopting Mini- Dun ,Iouslng Code- Ordlnance No. 3;'3 adopting a IJIinimum Housing Code V,2S "ead by number and title. The City Nanae:er advised the same ;::;ituation existed in connection vlith this Ordinance as with No. 332 Gnd l;hat his recommendation was exactly the same. Clmn. Kirkpatrick- I Vlould move that this Ordinance No. 333 providing for a minimwn tlous:,ng Code be tabled until the Urban Renewal Ordinance is presented for ntudv. Seconded bv Clmn. Lantz. All in favor. Item 4C- Third and final reading of Ordinance No. 334 establishing "Readiness to Servell Utility fees- Ordinance No. 334 establishing 'headiness to Serve" Utility fees, third reading, was had by title and number only. The City Manager briefly described the provisions of the Ordinance and recommended its passage. (see discussions set forth in previous minutes) ORDINANCE NO. 334 AN ORDINANCE OF THE CITY OF S~WARDJ ALASKA, AMENDING SECTION 10.106 OF THE SE"WARD GENERAL CODE: RESOLUTION NO. 116: AND SECTION 10.303 OF THE SEWARD GENERAL CODE, PERTAINING TO THE }STABLISHMENT OFA READINESS TO SERVE CHARGE FOR THE UTILITIES OWNED OR OPERATED BY THE CITY OF SEWARD. THE CITY OF SEWARD, ALISKA, ORDAINS: (1) That Section 10.106 of the Code of Ordinances of the City of Seward be amended, allowing for a standly fee of $1.00 per month for those persons, who, by prior arrangement, go on vacation and wish to have minimum service continued and those persons who have not more th~, two pick-ups of garbage each month, said fee to be known as the "Garbage Readiness to Serve Fee". (2) That Section 10.303 of the Code of Ordinances of the City of Seward be mnended, allowing for a standby fee of $3.00 per month for those persons whose electric meters register a use of less than 30 KWH for that month when, by prior arrangement, and due to non- occupancy, the service is left on for the convenience of the customer. Such fee shall be known as IlElectrical Readiness to Serve Feell. This section shall apply to residential customers only. (3) That Resolution No. 166 of the City of Seward City Council be amended, allowing for a standby fee of $1.00 per month for those per- sons, who, by prior arrangement, go on vacation and wish to have mini- mum service continued and those persons who are actually absent from their property under the intent of this ordinance. This fee is to be known as the "Water Readiness to Serve Fee". (4) The intent is that those persons who shall be granted this privilege shall have charged a composite of all the fees above set out thereby establishing a total readiness to serve fee of $5.00. Publication of this ordinance shall be made by posting a copy thereof on the City Council bulletin board and by publishing a notice of the place of posting and a brief statement of the purpose of this ordinance in a newspaper of general circulation in the City within a reasonable time. Passed by the Council of the City of Seward, Alaska. First Reading: '7Jl~ I fJ 11 (, SC Second Reading: ~ I) /tI (p 5C Passed and approved by the City Council of the City of Seward, Alaska, on the 15th day of June, 1964. Clmn. Vincent-I would move for the enactment of the Ordinance.Seconded by Clmn. Zentmire. All in favor. Item 4D- Resolution No. 384 adopting Personnel ~anual- Resolution No. 384 was read in full as follows: RESOLUTION NO. 384 Regular Keetirr~ June l r: -I.- J, ~/:() i+ ~'~~i RESOLU1'ION NO. ) 84 1m ERE AS it has been determined by the Common Council of the 010f of Seward that there is a need for rules and re,};ulations zoverning the relationship~ between the City of Seward employees and 0heir employer; and vJHEREAS it is the desire of the City Council formally to implement said rules and regulati6ns; I NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Seward that the appended and attached Personnel ~anual shall be the Personnel Manual for the City of Seward and it shall regulate and govern the activities and relationships of the City of Seward and its employees. PASSED AND APPROVED BY the Common Council of the City of Seward this 15th day of June, 1964. I The City Manager commented that this Manual is the result of studying many manuals, of meetings with the employees and the City Council and is now refined down to the place where we think it can be handed to a new employee and he can know the working conditions and general policy of the City in these regards; that this was one of the first jobs the Council asked him to undertake and he was sorry it had taken so long to get it finished but that he was satisfied this Manual was a good, com- prehensive one. Clmn. Lantz asked if this was the same Manual with corrections which the Council reviewed and discussed in a study session some months ago and the City Ivlanager advised that it was; that the only chanGes were those requested by the Council. Clmn. Vincent asked if all employees had a copy of this Manual and the Manager said ~hey had the original copy and some of their requests were agreed to by the Council, not all, that all changes the Council requested were included. The Council asked if the employees liked this Manual and the City Manager advised they d~d. Clmn. Lantz- I would move for the enactment of Resolution No. ~8 . Seconded by C mn. Kirkpatlac . All in favor. to ~ O.-i,,\1 "..t r....~er+'i ~'/. '\ ~)l. Item 4E- Receive Assessor's Certification of 1963;;64 8bla~ot, apj3ro :rriaoill~ "th.e:refor 6:Rc1 BeotiRg "tr.c millage! ate for lOb] 134 ta), lOJ!l- The City Manaser read the Assessor's Certification of the 1963-64 original tax roll as follows: CERTIFICATION In accordance with action taken by the City Council sitting as the Board of Equalization on April 21, 1964, I, James W. Harrison, City ~1anager and Assessor for the City of Seward, do hereby certify that the Tax Assess~ent Roll for the City of Seward for Real Property is completed for the tax year June 1, 1963 to Nay 31, 1964 inclusive and is in the sum of Six Million, Nine Hundred Eighty Nine Thousand, Bne Mundred Two Dollars ($6,989,102.00) and that the Fersonal Pro- perty Assessment Roll For the same period is Two ~illion, Eight Thousand, Four Hundred Sixty-eight Dollars ($2,008,468.00) and that the total assessed valuation is Eight Million, Nine Hundred Ninety- Seven Thousand, Five Hundred Seventy Dollars (Q8,997,570.0C) The Boat Tax in tax dollars is One Thousand Four Hundred Fifty-five Dollars ($1,455.00). I Additional assessments will be certified to in one or more Supple- mental Rolls at a future date. Dated at Se\^rard, Alasl:a, this 15th day of June, 1964. James 'lv. Harrison /s igned/ , Ja.lle~5'''. Harrison City Manager-Assessor The Manager asked for the Council's acceptance and approval of this Certification, advising that this original tax roll is not as high as the total roll last year which amounted to $9,2C2,652.00 after the final Supplemental Roll; but also that there vJOuld be a Supplemental Tax Roll for 1963-64 fer all of the non-rendered assessments and he believed )th8 final assessment would be about the sari1e as foY' l8-s t year even thou[:;h we have taken from the roll the 1/6 of the value of ':t~' ') ~ :-I C ,~1' - "'.,.. '-~, (,,0_ " n" 'unE' - r "_,,_0 ',',11L ~ ..~ -' c,,,,,,-~C.l."'" .'~"';,.) ._;, '-.J t.. .'. ~ .'-)' .' T ,,_l-r~~ ~est;oye~L a~~ 2. l'l;;:;Ul;:, (f ,th~: ~isas~er ,:md as instructed by ,L( COUl.cll wnen llo ~dt Be) a J~oar,"" 01 ~quallzac:,lon. that he therefor :::(}, t~e.City would b;: in c::ood 3hape tax-base viise'if the neople have illr ablllty to pay tiJFtm hill.". . ""'" (J~ r-' l f:"'.:: ~~r ~ayor and City Man~~er.discussed the assessment of the newly ,i:.nc,~d area and the ClloY r'lanager recommended t.hat when this asseSS~:l :iPnt lS done that the City employ a professional assessor to do this rhn',;- as this was done in 1958 when the improvements in the whole City jle:E assessed. Myr. Stockton asked that the Council, in planning for t113,assessment and future levy, remember that the annexed people were r~omlsed a levy based on the services being rendered in that area and not necessarily the same as other areas in the City. G1mn. Kirkpatrick-I move for approval of the Tax Kssessor's Certifica- tion of the original 1963-64 tax roll. Seconded bv Clmn. Vincent. A1J il'l, favor. The City Manager then expressed his appreciation of Elizabeth Ivlahan' s work as Deputy Tax Assessor and for doing about 99 percent of the work to get this roll completed as he had been busy with other things, and that it certainly had been a relief to be able to turn this work over to her. Item 4F-Resolution No. 385 adopting 64-65 budget, appropriating there- for and setting the millage rate for 1963-64 tax 1'011- Resolution No. 335 'flas read in full as follows. RESOLUTION NO. 385 BE IT RESOLVED that the rate of levy on the 1963-64 personal and reaJ property tax rolls shall be and is hereby levied at the rate of twenty (20) mill~ per dollar of assessed valuation, except that the rate of levy on boats and vessels shall be and is hereby levied at the rate of five($5.00) Dollars each on a boat or vessel of less than five (5) net registered or certificated tons and at the rate of Fifteen ($15.00) Dollars each on a boat or vessel of more than five (5) net registered or certificated tons, and BE IT RESOLVED that in accordance with Section 7.110 of the Code of General Ordinances, as amended by Ordinance No. 310, the total of said 1963~64 property tax on the original assessment roll, as certified by the City Assessor to the City Council at the June 15, 1964 regular Council meeting and all supplemental assessment rolls for said period which may be certified to by the City Assessor at a future date, shall becOJ~e delinquent and subject to penalty and interest as set forth in Section 7.110 of the Code of Ordinances as amended by Ordinance No.310, unless at least one-half of the total amount due is paid on or before July 15, 1964 and the second half paid on or before January 15, 1965 and BE IT RESOLVED that the City Manager's Municipal Budget Proposal for the 1964;65 fiscal year including letter of presentation which is a part thereof, and containing estimated revenues and expenditures as follows be adopted, and that the money needed therefor is hereby appro- priated: Total Estimated Reveuues Including Interdepartmental Charges of anticipated for Disaster Recovery grant from U.S. GovernmEtt ~1,019,826 . Budgeted Expenses: Council Contingency for disaster recovery Police Fire Street Shop Harbor Civil Defense General Bovernment & Administration Special Government -Parks & Recreation $168,025 63,205 31,021 63,225 33,328 8,520 150,723 81,362 1,200 jl600,609 Ele<;tr;ic Avallable Wat.er Available Capital Imp. Capital Imp. 2'5'829 7 ' o9,~33 32,067 419,217 I I I Recular ~eeting ~une 15, 19G4 fl. 21"'1 ~i d ;i)l. 019,822 GRAND TOTAL EXPENSE Certified tax assessmen~~ as of JULe IS, 1964 as follol'ls: Real Property Personal Property *~,989,192.00 '1>,-,008,408.00 $8.997.570.00 Boat tax in tax dollars $1,455,00 Additional assessments will be certified to in one or more supple- mental assessments. Estimation of amount -is not possible at this time. This Resolution to be in full force and effect immediately upon passage a,id approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 15th day of June, 1964. The City Manager then read his letter of presentation of the 64-65 budget notinG that it is an intrQ~l part of the budget and Resolution No. 385; briefly that the preparation of this budget had been most difficult due to the Good Friday disaster, and at this time it appears that the requested grant from the U.S. Government for the purpose of keeping the City Government solvent will be approved, if not that the 2ud~et would need to be redrafted; that it appears approximately :1l:3-e5,QOo will be needed in the next fiscal year; that though this money is not cash in hand this budget has been prepared including it, and with recommendation that the acutal operation of the City be on a cash basis with figures approved monthly in advance by the City Council as ~repared by the Comptroller for submission by the City Manager, so that the City will not run a deficit, unless in the opinion of the City Council it is necessary to do so; that the additional positions budgeted for due to the recently annexed area and extra work in the City because of the disaster not be filled until the funds from the Federal Gov't are actually received; that though the Administration and the City Council had studied and discussed the possibility of revoking the Ad Valorem Tax on personal property, that this canno t nOVI be done due to the reduction of revenue available to the City generally; repeating the sources of tax revenue as set forth in Resolution No. 385; that sinc.e the property values have decreased due to the earthquake and tidal wave and since the industries furnishing jobs for people in Seward have been practically wiped out, that it is anticipated that the percentaGe of collection of taxes will drop drastically, the estimatior being 65 percent instead of the normal 90 percent to 92 percent; that the budget propos a] is based on twenty (20) mil] levy, the same as in previous years; that the programs set forth in the general fund bud- get couln be summarized as follows: Capital Budget *30,900, Operating Budget ~j92,827, Bond Requirement $8855, Council Contingency for disaster re60very $168,025, Total General Governrnent Budget $600,609; that since Public Law 875 provides the rr-eans for the U.S. Gov't. to replace our public facilities lost in the disaster that there is no sum liudgeted for any of this including the street paving program ".hich it is hoped will be done a~ a part of tte Urban Renewal project, and if not sufficient funds should be made available for a segment of paving under the comprehensive paving plan; that a nevi garage depart- ment had been created to accomplish more accurate records cost of vehicle maintenance but with personnel and general cooperation basicall; the same as in the past; general salary increases have been included in all departments except the street department which received a salary increase in 1963-64, all departments to receive the one percent per year longevity increase as provided for in the recently adopted personnel manual; expressing his pleasure and sense of privilege in having worked ',~ith the Council durinJ; these past t\"IO years, and dis- cussing particular aspects of this. Following the reading of the presentation letter the ~anager again stated his position that none of the staffing increases will take pIEce ~ntil ~he fu~ds.from th~ Fe~eral Gov't. are rece~ved, t~at this budget lS saYlng thls lS what It vnll take to run our Clty and1 these funds do not come in, that we should operate the City not on the basis of this full budJ;et but on the cash figure approved by the Council based on the cash balances the Comptroller will provide the Council with. The r~anager recommended passage of this resolution. Clmn. Kirkpatrick-I move for approval of Resolution No. 385 and adopting the bud~et thereof. Seconded by Clmn. Zentmire. All in favor. Item 4G-Authorize payment of annual leave in excess of maximurn accrual 2 2.~ -:)",~,." ~Y' ','",~~" ~ - ." r..~, l J (.1:';'-:12 ' ~'Jt+ l\...~ ,( 1w department hea:,~:,~~'i'l;':' c'i~~y i:;na,~;2:C a~i:~is~;:i ":,hat as City Manager rz I ( \ ad tried to super;i:,,,, the eJr.plc:iee,.3 2cccrd:.ng to the rules set r-. ,'cr h, and that two de,partLcen: IF;ad:: rar; O:.annEldc,o take vacations p L ',f' :': spring; that now we h::.le had to ask them not to take vacations t-3P~"'" fr~ i,r:.d ;;ince he was turnin.; the Eanager pcsiti.on over to another man _sj,,:fI!/:).~ hE vlould at this time 1 ike ~~o be authcriryed to iSGue checks to -~W'"f'~:~ Leatrice E,;' Watts in the aLoun~ of $22~0. and Lloyd Heffner in the(;tJr~~ C'JL(j,mt of 4>550.00 to pay them ::or the vacatlon leave they would 10se';;':jJ;,:~~ ,t ,"uly 1 if they do not take it; that he ..lOulct like to say that they~~ are both willing and ready to take the vacations and have not been ~}~.oo able. to do so l?ecause of the w~~k load, which came in a~ a resu~ t of {, ~~( the Narch 27 dlsaster. Glmn. Llrkpatrlck-I move that IVlr. Harrlson be ,rf't0 auttorized to issue these checks to these two people as presented. rJ.fp,./ They have had no choice and the only honest thing we can do is pay ~~. theIr for the hours lost. Seconded by Clmn. Lantz. All in favor. I,.Y' The City Manager advised that these two department heads will again start accruing leave beyond the maximmn as of July 1 and his re- commendation is seriously that as soon as the new City lVla~ager gets established to require these people to take their vacation since he felt sure they are as tired as he is. Item 4H-Applications for City Manager position- Myr. Stockton asked for the wishes of the Council as to timing, this was discussed and Myr. Stockton suggested a special meeting at 7 p.m. for the purpose of reviewing applications for the position of City Manager and pro- cedures for appointment and this was agreed upon. Item 5A- Resolution No. 386 authorizing destruction of certain City records-The City Manager advised that in the process of moving we are moving again and again the old supporting documents, and that the statute provides a manner whereby such documents with the approval of the City Council may be destroyed; that the City Clerk and he would not be recommending the destruction of any Municipal records which are considered to have some legal, administrative or historical value, that there are certain permanent documents which should be re- tained forever, and some which should be retained for longer periods of time than others; that Resolution No. 386 would be a start at setting forth the time schedule on which certain documents could be destroyed, and that he and the City Clerk recommended its passage. Resolution No. 386 was then read in full as follows: RESOLUTION NO. 386 BE IT RESOLVED that as authorized by Title 40, Section 20.030 of the Alaska Statutes Annotated 1962, and upon compliance with the requirements thereof, that the City Clerk, legal custodian of the municipal records, is hereby authorized and instructed to destroy the following municipal records which are deemed to have no legal or administrative value and no historical interest, on the following schedule: Records for fiscal 1957-58 and previous years on or after July 1, 1964; 1958-59 on or after July 1, 1965, etc. each successive year. 1. Accounts payable invoices and statements for all departments excepting bills of sale and title documents. 2. Accounts receivable duplicate receipts and daily cash receipts summaries, including sales tax, but exclusive of property tax re- ceipts and special assessments receipts. Note: This does not include customer ledgers or unpaid accounts receivable billings. -I 3. Payroll Daily and semi-monthly time sheets, reports of State and Federal taxes withheld and paid and reports of employer FICA . tax paid. Note: This does not include the individual employee payroll record of earnings, etc. and signed withholding form W-2 which are to be retained forever. 4. Property tax (ad valor.em and personalty) rendition forms where taxes have been paid. 5. Electric meter books. 6. Reading and miscellaneous correspondence. Passed and approved by the Common Council of the Gi ty of Sewa'd, Alaska, this B..e.r:'J.~~2r l' tll (In.y - . .,.. ..,.-..., ___ /" I "'. ~e..l:'~_""a: t.l]~-:p ~_ , __ ']'Y c':.. l;ll"--:.0, -1 '~:'-"4., ~29 Clmn. Vincent-I \;ou],d by Clmn. Kirkp'ctrick. mIl\!0 f:'r _!/.~:; p,::.ssare Al't J.ll i"v(,r. of this Resolution. :3!~C~') n j:::c Item 5B-Borough AS:3r,mbl;rm9J11 , r~ep(lr~-Glmn. Vincent's letter of resig- nation from the Borouzh A3:3embJ r AS representative of the Sev.;ard ::U:y Council dated nay 10, l')S4 ',1a3 rCQd ;IY P:T. Stockton, wherein Clml. Vincent had ad'Ji3ed ;~hat :'1e ;-ounel his s'~at; on the Assembly an ur.t'-"'1ablE one, and reque3tin:; ~~he ae,;eptance of his resignation. I Glmn. Vincent ad'rig-3d [~hat :1<J had a report of the last meetinG vJhicL was a study session starti0g on Monday evening and continuing for five or six hours and then taJdng ur' a:~ain t:-:e next morning; that Jack Randall, Chairman of e18 Assembly, was not present; that Mr. Fran~ Mullen made a statement rcquestin~ the Jissolving of the Borough and giving his many reasons why this should be done, and which can probabl~i be surnrnarized as being financially unable to sustain itself; that the Borough School Superintendent iad been in attendance and they had \'!orked out a financial problem alonG the same lines as Seward' ~3 School budget ',.as set up that is a .~40CO contin:::;ency fund to be drawn upon only with prior approval of the Assembly. It was asked if the , Borough was in a position to receive disaster grants such as the Clty and Glrnn. Vincent said he did not kno>., of anythinG like that except possibly a grant fron: the Ford Foundation. Glrnn. Lantz asked what amount was being discussed for the tax assessing grant to be requested from the State and Clmn. Vincent advised that they did not Get around to this topic at that meeting. It was discussed that the figures vary widely from 20 to 30 thousand dollars and a possible need of much, much more. It was asked from the audience if other Boroughs are having the same sort of: trouble and Clmn. Vincent said that he did not ~no,q but it was tflOught that probably this was the case. I Clmn. Vincent returned then to the events of the meeting wherein he had stated his position and the position of the Seward Gity Gouncil as he had carried it for them after instructions from the Council, and advised that the intent of his motion was not to immediately dissolve the Borough but rather call the State's attention to the impossible fiscal condition of the Borough. Myr. Stockton advised that he per- sonally admired the convictions of: Clmn. Vincent and hoped that he would reconsider his resignation. Clmn. Kirkpatrick called for a vote of confidence for our Borough Assemblyman and expressed his hope that Clmn. Vincent would thereby know of the Council's appreciation and possibly reconsider and withdraw his resignation. All agreed. Clmn. Vincent said he did appreciate this expression of confidenct but would say that the Assembly is not accomplishing anything in its meetings , that in the past six months it has spent money for meetin~s and so forth but have just not accomplished anything and he could not see continuing this with no reason to expect an improvement. Clmn. Kirkpatrick- I move we accept the Borough Assemblyman's resip;natIOn. Seconded by Clmn. Zentmire. All in favor. with Glmn. Vincent declinin~ to vote. I The Council reviewed the content and meaning of the Ordinance providio[ for a Borough Assemblyman without benefit of the Ordinance before them and it was agreed that the first alternate is now the City's repre- sentative on the Borough Assembly. Item 5C-City Manager's Report- (1) A letter from Dick Sassara of Goverrunental Statistical Corp. was read to the Council wherein he ad- vised that they are still working on cancellation of the A.P.W. Bonded indebtedness and that it looks very favorable, also that he is still working on the fall short revenue and extraordinary expenses transitional grant and that this seems to be shaping up from the Federal end of the thin~ but the problem .eems to be for the City to actually get the amount of money which the Federal Gov't. has set aside for us. Myr. Stockton thought the Council could well pass a resolution asking for these funds and the City Manager suggested that since the Governor is Going to be present for the All America City Presentation that his plans for disbursing these funds to the various minicipalities could be learned at that time, since a formal letter of application has been filed with the Corr~issioner of Administration for the State; (2) Another report from the League of Alaskan Cities on the foregoing topic; (J) _ _ ~)Qn '~e0'u""r --ee."~0' T, 'c:: '0'1 ..IaJ~V . .J..~ b __L... - vJ..l.lw f,...U!1e -'-./, _./O..j.. , " The Hanager ree,d the J.:-:;:- :':., lSS,+ cl1cc:{~,n,~ account balances as ,.-' .'.ows: General jcund ';98,24~, F~re Stat-ion Construction $21,300, ,-, ,'"et Improvement;3 Constr'-lC tlon :j)lJ, 740, lq53 ~vater redemption and r.;::nrve $::2971 1962 ila1;-er ccnstruction $6,780, Electric redemption all,t reserve $5.3::2, 19o;~ Water rederr.ption ,~/+>5, for a total of :;~..,(),:~07 (cents omitted throughout); a lj.:sting of the amounts in- V(,;. t,e<:i frQm the various checkin€i accounts, and all restricted funds tC!.ullng ~236,706, was also reaa. The City Council was provided ' v.Jj.';l1 a copy of this schedule. The fJIanai:c~er advised that the normal m(J!l1.hly installments from the Electric and 'vlater Department general funds, which are included in the general fund checking account, are no'. being made into the restricted bond redemption checking accounts u~.il it can be known exactly what the financial position for each department will be at the time principle and interest payments will COIle due on July 1; that the reserves are at the required lev'el, and that these reserves are for the purpose of covering bond pay- mertts if necessary under conditions such as exist at the present tine; that he saw no item of particular concern at this time but diei. recommend that the Council be very c.areful about expenditures in the months to come. (4) the Manager requested authority to have the auditor come in on the 29th day of June to make a cash count for the protection of the City, himself and the new City r,Ianager, and the Council agreed; (5) that the Army has sent a lease for the City lots 14 and 16 through 27 in block 35 and lot 24 in block 34 in the original townsite for which the Council had authorized the continui.:lg zoning' variance of previous years, advising that this instrument was required by Army Headquarters and that the lots would be used by the Army in connection with its ~ummer recreation prograrr, that it is a standard form military lease and he did recommend the Council approve it but also since it is a different form that he would need specific action on it. Clmn. Zentmire-I would move that a lease be ~ranted for the use of the above named lots for the fee of one dollar Seconded b Clmn. Vincent. All in favor; 6 June 4, 19 4 letter from Mr. Roland Lane's attorney in c0nnection with Mr. Lane's claim for additional fee for the design of the Public ''/iorks Bldg. was read to the Council. The letter aemanded payment in a reasonable period of time, not to exceed 30 days or Mr. Lane would intend to terminate all existing contracts and this precludes settlement on the several H. H. F. A. construction pro- jects. The Manager noted that the Council had previously instruct; ed the City Attorney to defend it and deny liability in this suit; that in his opinion this was the biggest piece of garbage he had ever had to read to a City Council, and reviewed the claim and threat in the letter; requested permission to turn this over to the City Attorney with instructions to him to take immediate strong ac- tion; (7) Letter from Pennisula Community Hospital AssQe~dvising of the need for painting the basement of the hospital at such time as the City occupancy ends, and the fact that the hospital's main- tenance man normally does such painting and would do this painting for the cost of the paint estimated at a $144, and requesting the City to furnish this paint. Council advised it had no objection to complying with this request; (8) that Standard Oil had given per- mission for lots 1 through le and 32 through 40 in block 19 of the original townsite which lie between 7th Ave. and the shore and Nortl of Adams for the railroad's contractor, H ~ g Constructors, use for storing salvage material up until May 31, 1905; that he would note this is a junk yard within the City Limits and he thought if any citizen should ask that it should be known that this was permitted with the knowledge of the Council, not the permission of the CounciJ ; that the use agreement would last only until the material was dis- posed of. Clmn. Zentmire and the Manager then advised that H & K constructors wanted permiSlsion also to use City lots 21 through 36 in block 20 of the original townsite except for the area around the City's sub-station, that this property adjoined that of Standard Oil above mentioned. The City Manager described the termci of a lease which he recommended the City authorize and which included a use limited to the storage of salvage material, termination on demand of the City when such property needed for the Urban Renewal Program and the need based on the conditions resulting from the disaster. The Council authovized the City Manager to have such a lease dr-awn up by the City Attorney and to be taken through the steps of Ordinance No. 315; (9) a letter from Allentown, Penn. suggesting that hononar~itizenship might be extended to the ci- tizens of Allentown, Pehn. along with an encouragement to visit Seward this summer to aid in the economy, so forth, and requesting the Council's wishes. Myr. Stockton and the Manager discussed how this might be accomplished and it was thOUGht that it should be an honorary citizenship for the entire town with an official represen- "'-"i rr. r-"" r tr: - I I I', , c ~ati ve" here for the ~'~':;:;;;~n:/~~'-~~~s~'~~'fe~' ~ ;t~;c~::;~ise to be mailed; 23 t (10) that he had b'J'" nc-sif:'rdo,;:--aiL cf a p03,:;ponement in the Duf,"{ Workm.=,n'3 Compensa'",io;~ h,;ar:il:,= and fcl1c\,'in;; this had received a t(.'~e- phcne call fron, th,- ::0:\1"<1.,: :.',:.::' ]-ilr hE: mu~;-': appear in Anchora,r;f? t,) nake a deposition ~3:L:,~(; :.he~r >10';.' h, is leavLng and his testimor;y r::ust be on record, that U'.cc;c; ord(;Y';:; \'lcCcld require him to be absent Tt;.c23day and'ilednesday to make tL:i.s tr:' p; (lJ) "hat :1 letter from Halibut . Producers Corporative d('~;crib:'"n,~ tr.e facilit:r vlhich they would like to have for their use if: tLc C'cccllstructed small boat harbor area alon,r with samples of insulated ~2neJs which they sUGgest for the constru~tior had been received; D:,k:i.Eg vThen the facility will be ready for then,; and advising that they are considering spending $250,000 to equip these buildings, Dnd therefor very anxious to know the status of the re- construction, and prospective terms of occup~ncy and so forth; (12) a letter received from Eatie-nF,1 City e,f CalL'. Chamber of Cor.llnerC( askin~ what the City of Sewaru needs and that they would like to know about general areas of personal need and the Counc il and the I,;anat;er determined which items should mentioned iT: tIle reply; (13) 1<yr. Stucktor asked about the status of the 30S Fund and Cln1l1. Kirkpatrick advised that it is now a little over ~lJ,OOO; the Manager advised there had been no recent financial statement from this fund; (14) the Maneser noted the recent callics of the American r,;unicipal Leasue Assl1. annual convention and advised that he just might attend, that he vJ'ould still be City 1{;ana::;cr at that time and if he did GO and 1 earn anything of advantace to Seward that he v,ouJ.d tranSfili t it back; (15) Pre~;ented to the Council a copy of ;:,he 3emi-monthly ICI.;A 3ulletin which centain the City's advertisement for City Manager and noted that this or~aniza- tion does like to know -."hen aLd vlho is crlOsen fer 'vhe new City I.;ana:;er; that these Bulletins come to the City T';ana2.:er and that he '1lould leave this one vlith ;v;rs.'ilatts for that purpose; (16) that Hr. Cameron LJ 103 days over on the final date of cor::pletion on his contract for the new Fire Station and he had advised the sovernn1ent of this; that it may be possible for the City to move Thursday, and he would liko the minutes to reflect a motion from the Council saying that seat of govetnment can leGally be moved to that place when in the opinion of the City Manager it can he moved; that the Council would recall. it had formally made the basement of SeVlard General Hospital. City :Iall whcn it moved there. Clum. Lantz-I would move that at tile discretion of the City ~anager the City offices be moved to the Fire Station and that it then be designat d as Cit Hall for the time beinrr. Seconded b' Clmn. Kirkpatrick. All in favor; 17 that Frank Nyman is expected in Seward this week to continue work on the replatting of the propos cd new sub-division bee;vleen first and second lakes, and that he wants to see the land again before continuing; that this replatting is ~oin~ to require an Ordinance and is not the sort of thing which can r:iO'Je very fast, but we have accepted a number of building permits for this area for nice residences and we must proceed as Quickly as possible. Myr. Stockton reported on the distribution of the gift lumber from Oregon and the reports by the City to the Forest Service. Clmn. Lantz asked if most of the people desiring to move into the new sub-division re- presented swap land and the City Manager said that mostly they did, and that each case is being checked, and he is going into each one and also Mr. Davis is going into each one in the distribution of the lumber as well as himself; that the people are bein:; advised that if \ the~ get more than they can use that they must retun: it to the City; (18), "Irs. williams from the audience asked if the areas in Forest Acres which had been designated as business areas by the developer of that area would remain as business areas under City land use zoninc. The Manager advised that annexation brings all land into the City .t the highest zoning and that the land use zoninG was something wI1ich had to be acted upon by the Municipal Zoning Authority, but that nor- mally such an Authority would certainly not ignore a previous land use plan; (19) that the newspapers had reported the resi~nation of Under-Secretary of the Interior Carr, and asked permission to send a resolution of appreciation of his efforts on behalf of the City of Seward, and to be for the Council's conformation at the next meeting. Agreed. (20) the Ijianager mentioned that this maybe his last regular formal Council Ivleetin:; and that he would IF:e to say that he had greatly appreciated and enjoyed working with the Council; that he could truthfully say that in his experience he had never seen meetings cun- ducted more formally or more pleasantly, that it had been his pleasure. Myr. Stockton said that the Council shared chis sentiment toward the City 1v';anager. -," "' Clmn. Lantz asked the status of the electric fire insurance claim. The Manager reported the adjusting firm had actually sent a man to Seward to actually count and itemize every part in those buildings, and he thought had Eotten to a ridiculou:; situation, which opinion he ~~~elayed to the Ci ~;~~=-~~e~;~€:;~-; t~~~'\~~;i' b;;~~;} forwarded to the In;urance Company; t;~at the Insll1"mcf> :;c. then -.J8nt an engineer ;,ere last week for furtJler repor~c; ane "18 has rit'ished this; and ad- vi3ed that this reflected no dis3atisfaction ~lat8ver with the City'f insurance agent. ~.. Z - """" 1 <_ ~ The, Lanager reported that the Gc-rps of Engineers vras ready to com- m8~ce designing a sta~dby ge~eration plant and that they are held up because of the unsettled fl,re insurance claim. Mr. Spangler, resident engineer of the Corps, of Engineers_, advised that they were proceeding with the disaster work regardless of this matter. The Vanager advised also that the electric line at Snow River is in jeopardy, and this was discussed. Item 5D- Resolution No. U.S. Army, for his work Item 5E- Resolution No. Reeves, U.S. Air Force. Item 5F- Resolution No. 391 similarly honoring Ivlajor General 'William ~. Lapsley, U.S. Army Engineer District, Alaska, Corps of Engineers. Item 5G- Resolution No. 392 similarly honoring Nr. Eugene P. Foley, Administrator, Small Business Administration. 3gB Honoring Major General Ned. D. in this area after the Good Friday 389 similarly honoring Lt. General Moore, Dis as tel'. R. J. -1 The attached Resolutions No. 388, 389, 391, and 392, which are hereb} made a part hereof were read in full and received the City Manager's recommendation. Clmn. Zentmire-I would move for the adoption of Resolutions No. 388. 389. 391. and 392. Seconded by Clmn. Kirkpatricl~. All in favor. Item 5H- Resolution No. 393 asking for Corps of Engineers assistance in flood control at the Resurrection River and Clear Creek bottom areas- Resolution No. 393 was read in draft form and the Hanager re- ported that the water is within 3 inches of the top of the banks in the area under question, and since the City is now the governing authority out there, that the Corps of Engineers has been watching this for the City, but that the Corps could not proceed any further without a formal request. In discussion it was determined that this Resolution should contain additional wording explaining that the flooding was due to the subsidence of the earth resulting from the disaster and asking that it come under the P. L. g75 application for funds. The revised resolution in fullas follows: RESOLUTION NO. 393 'WHEREAS, the area in the Resurrection River bottom and in the Clear Creek bottom is now in a flooding condition; and , and WHEREAS this area has now been annexed to the City of :Seward; 'w'HEItEAS, there is no facility, either private or public, other than the U. S. Army Engineer District, Alaska, Corps of Engineers, available for flood control for this area; and ',lrfEREAS, the flooding of this area is caused directly by the earthquake and subsidence of the earth due to the I.larch 27th disaster; Nm"l, THEREFORE, BE I'r RESOLVED by the Common Council of the City of Seward that the U. S. Army Engineer District, Alaska, Corps of Engineers, are hereby formally requested to immediately institute flood control procedures in the aforementioned Re-- surrection River and Clear Creek bottom areas, to protect the property, both public and private, that would be damaged by in- creased and continued high water. J _--,,"l;. NOuv, THEREFORE, BE IT FUR1'HER RESOLVED that the Office of Emergency Planning be advised that in the opinion of the Seward City Council, this is a project applicable under Public Law 875 and application for such funds is herewith made. PASSED AND APPROVED BY the Common Council of the City of 3eward this 15th day of June, 1964. Clmn. Kirkpatrick-I move for adoption of Resmlution No. 393 as just "'''- 1.'7 ~~~ ~Y' &t~ ' 1rJ 1964. ~' ~ P..ESOLtJTl:ON NO. 388 t-!HEREAS inIIIediately following the disaster on lIarch 27. the United States Army. Alaska, under the coamand of lIajor General Ned D. Hoore. did everything 'iith both personnel and equipment to assist the citizens of Seward; and ~mEREAS this assistance continued through the entire period immediately following the disaster; and t-nmREAS l'Iajor General Ned D. IYloore did personally intercede with civic .nd Governmental agencies on behalf of the City of Seward; and l-!HEI'.EAS the United States Army. A14s1ta, through the S~'lard Recreation Center. has reestablished its recreation center in Seward. thus making it Seward's largest industry for the summer of 1964; NOH, THEREFOP-B. DE IT P-BSOLVED that this resolutio1l. of appreciation be enacted and presented to the said IYIajor General Ned D. Hoore, for himself and for the members of his coamand, signifying the deep feeling of respect and sincere a~iration the citizens of Seward and this City Council have for their interest and assistance. It is directed that a copy of this Resolution be placed with the Secretary of the Army, the Coamander in Chief of the Armed Forces , , of the United States, and appropriate news media. PASSED AND APPRO\~ by the Common Council of the City of Seward this 15th day of June, 1964. I.ttest: ~~. Cfto~ Hayor J( 1P~ ~~ Y:-y"'~f, \) " if # ltj.~J::~~ HHEREAS the United States Air Force, both through its normal l'4V' orgmdzatiDn... throush the Civil Air 'atrol, _'atal. ... to the ~ assistance of the City of Seward and its citizens following the di.aster r.ESOLlTtION NO. 389 of l1arch 27, 1964; and HHEr..EAS thoQsands of man hours were spent in flying supplies and .food to Seward, 80 "that every day life could be continued in Seward; and l'lHEI'J!AS this assistance continued until the highway to Anchorage was opened; NOH, THEIlEFORE, DE IT P,ESOLVED by the COlI1DIOt1 Council of the City of Seward that this Resolution of appreciation be enacted, express. ing the sincere appreciation .f the citizens of Seward and this Council to Lt. General R. J. Reeves, COIIIID8DC1er in Chief, Ala8kan COIIWInd. United States AJ.r Force, and the men of bis COlJlDllnd, for the lfOrk done and the interest shown on behalf of Seward aDP its citizens. It is directed that a copy of this Resolution be placed with the Secretary of tbe Air Force, tbe COIIIIII8Ilder in Chief of tbe Armed Forces of the United States t and appropriate DelfS media. PASSED AND APPROVED by the COIIIIIOn Council of tbe City of Se~'ard this 15tb day of June, 1964. ~~Q 4/A Per r.. Stockton l1ayor Attest: . - $~-~_d'; :>2/)4'~ Beatrice E. Hatts City Clerk-Treasurer ~ROCLAHATION ~~J&AS, imMediately following the disaster of March 27, 1964, the U.S.. ARMY ENG1NEBt. DISTRICT. ALASKA, CORPS OF El&lNEERS did send teams into Se'tlsrd to assist :Lrl matd.tag the town safe for the citizens of Seward; and ~lHEREAS the sdd ccr-ps OF El&INEERS did assign Hr. Leonard HcKinney to the staff of the l>irector of Civil Defense for the City of Sel~ard to assist in engineering devices during the period inulediate1y following such disasteri and HHEl'.EAS since the day of the disaster the CORPS OF El&INEERS \mder Public Law 875 have, \mder authority of the City of Seward, conducted : the cleanup and rebuilding program for recovery from said disaster; and ~lHEREAS there has been established in Se'tlard an office of a Resident Engineer of said Corps of Engineers and said office is in constant cooperative touch with the City of Seward; and llHEREAS it is the desire of the citizens of Seltard to honor the said Corps of Engineers and expreas'..their sincere appreciation and thanks for all the aid and assistance given by said Corps of Engineers; NOt-l, TlIEREli'OllE, I, pElUtY R. STOCKTON. HAYOR OF THE CIn OF SEHAr,)) do hereby proda1m TUESDAY. JUNE 16, 1964, to be U. S. ARMY ENGINEER DISm:tcr, ALASl'-.A, CORPS OF ENG:tNEERS DA.Y and ~eq~st that all citizens of the City of Seward join together on that day to do honor to and express their appreciation to said CORPS OF ENGINEERS for all aid and assistance given by them to the c:tn OF SEtlAlID and its citizens. DONE this 15th day of June, 1964. Attest: ~~R.qt~~ Hayor -1JdL; ~~ L '(> Wcd~ Deatrice E. Watts City Clerk-Treasurer .< p)b ~\\ r rJlSOurrION NO. 391 ~~<,.:;;f{; 'lHEREAS .he Mayo< of <he Clcy of ...,... he, proe1e.fi~? Tuesday, June 16. 1964 to be U. S. AI'-i'lY ENGINEER DISTRICT, ALASKA, .~ CORPS OF ENGINEERS DAY in Seward; and rnmr~ immediately fOllowing the disast$r of ~~rch 27, . 1964. the said Corps of Engineers did send teams into Selnlrd to assist in making the to~m safe for the citizens of Seward; and ln1EREAS the said Corps of Engineers did assign lIre Leonard HcKinney to the staff of the Director of Civil Defense for the Sel-1ard Area and the City of Seward, to assist in engineering devices during , .... the period immediately follol~ng the disaster; and r~J&AS since the day of the disaster the Corps of Engineers under Public Law 875 have, under the authority of the City of Seward. conducted the cleanup and rebuilding program for recovery from the disaster; and lmEr~ there has been established in Seward an office of a llesident Engineer of the U. S. Army Engineer District~ Alaska, Corps of Engineers. and said office is in constant cooperative touch with the City of Seward; NOH, 'IHEllEl?OI'J:::, DE IT RESOLVED that the COIlIl1On Council of the City of Seward, on behalf of the citizens of Seward, do express their appreciation to Najor General Hilliam U. Laps.ley. Colonel K. D. Sa~~er. and llesident Engineer John A. Spangler, of the U. S. Army Engineer District, Alaska, Corps of Engineers, for themselves and the men under their command and direction, and for the spirit of coopera- tion and assistance and the expedience with which their work has been . . done in this disaster area. It is directed that a copy of this Resolution be placed with the Secretary of the Army, the Commander in Chief of the Armed Forces Attest: ~Af Q g~ Perry r.. Stockton L~yor of the United States, and appropriate news media. PASSED AND APPROVED by the COIll1lOtl Council of the City of Seward this 15th day of June, 1964. ~~~ltf; J:~ Deatriee E. Hatts City Clerk-Treasurer ~ ... - ~x, \\ a field office under the direction of Mr. John Pace; and ~l~~ \,>~ \ ~ ."i ~ .itY\ .~1 ~ . RESOLUTION NO. 392 l5Y: ,,\ / 'i1 'lIlllllEAS the Smell "usine.. Mol....tration of the Department of ~f: ...{,- J^ 'JC/ d-? ,~ . ~ ..., Commerce, City of Seward, Alaska, has establlshed in the City of Sel'7ard, Alaska, lnIEREAS this City has been honored tl'7ice ~lith visits of I!Ir. Eugene p. J:101ey, Administrator of said Small Dus:i.ness l.dministration, made in the interests of the City and the citizens of Seward; and lillEREAS there have been actively instituted many loans to individuals and firms to aid in recovery from the disaster of Harch 27, 1964, and these loans have been so instituted under the good supervision of the Small llusiness Administration; NOH, THEREFOr.E, DE IT r.ESOLVED by the Comnon Council of the City of Seward that this Resolution of appreciation be extended to Hr. Eugene P. Foley, Administrator, Small llusiness Administration, Hashington, D.C., and to l'Ir. John Pace, now of the Sel'7ard Office of the Small Dusiness Administration, expressing the deep appreciation of this Council and the citizens of Seward for their work and their concern for the l'7elfare of the citizens of Seward. It is directed that a copy of this Resolution be placed l~th the Secretary of Commerce, the President of the United States, and appropriate news media. PASSED AND APPROVED by the Coumon Council of the City of Seward this 15th day of June, 1964. Attest: 0~1tf. a .A:~ PerTy R. Stockton Hayor :&~Z;cL 7zdz~. Beatrice E. Hatts City Clerk-Treasurer amended. Seconded 7.cr=~":"=_r'3:' =='~C'-':'~~:G f.. :":;V'.e __ ~_ ',- G=_rLl j,. Zf~ l'~tl~. i.I'E:. A=~ ..,........ , , ~ }t.j- i:1:,': vor. 233 Er./layne Heinbaugh ;",j~-:J;ll ah,t:., 3(m":3r.Vve~' p:.p: which had been left CL his lots he said and asl:l,d ,!,,1,2,":; '::',e ::;1ty "JaS ~()ing to do about this tlO':I. 'rhe l'J;anar,er advised ";:le.~~ the-,'c' H.':,,, ~;.: Ls ':,0 be a very great deal O.I ,sewer work to be dO:',.G in the '1e::t mcq-;-)1s a.nd 'le. thouE!;ht should be a reasonable opportuni~y tc di~Fose it. Clmn. Vincent-I move for adjcur!unent. Seconded by Clmn. Zentmire. 10:30 p.m. Attest: :rtpproved: p~~qt~& 1,"' l'.ayo.c I (k~L-1: ('~:7zU~ Beatrice E. ''i{atts City Clerk-Treasurer ---------------------------------------------------------------------- Special Keeting June 16, 1964 A special meeting of the City Council for the purpose of (1) discussing time and procedure regarding City Manager applicants; (2) conductinG a public hearing regarding possible purchase of lots No. 31-35 inclusive, block 12, Laubner Addition in the City of Seward per legal notice posted and published corr~encinG June 3, 1964; wa~ called to order at 7 p.m. on June 16, 1964 by Mayor Perry Stockton. Roll was called and those present were: Myr. Stockton, Councilmen Richard Kirkpatrick, Del Zentmire 'dilliam Vincent, and Bill Lantz. Councilmen Dan Bedford and William Shaw were absent. I Myr. Stockton requested the wishes of the Council as to how to proceed with selecting a City Manager. The Council decided to select an applicant for i'1terview and to ask him to stay in Seward a few days to work with Mr. Harrison providinG both he and the Council a favorably inclined, and agreed that the City would pay for travel expense in con- nection therewith. Clmn. Lantz-I would move that at some time to be determined tomorrow that the Mayor and at least a portion of the Council meet and make a call to Mr. Earl Keaton and interview the man and in the event the man is~'t particularly enthusiastic when he hears the answers or if we are not enthusiastic that we call Mr. Earle D. Hardy as an alternate or as a substitute and then call him immediately there- after. Seconded by Clmn. Vincent. Clmn. Lantz-I would amend by motion to include that the interview expense is for the account of the City. Clmn. Vincent agreed. All in favor. It was checked out that 10 a.m. Seward time was about 1 p.m. or 2 p.m. Texas time and the Clerk was adifised to make an appointment call for about 10 a.m. The Eayor invited and requested all members of the Council to be present and participate in this telephone discussion, to bring any questions they might wish to ask the applicant. I Clmn. Kirkpatrick-I would move that we recess this special meeting and re-convene as a Hearing Board for the purpose of hearing testimony on the possible purchase of lots 31 to 35 inclusive, block 12, of the Laubner Addition. Seconded bv Clmn. Zentmire. All in favor. ';i/hen the hour of 8 p.m. had arrived the Hayor called attention to this fact "Ihich time was advertised for the public hearing as required by Ordinance No. 315. The M~yor reviewed the posted and published proposed instruments of purchase and the notice of hearing containing the pro- posed land use. Myr. Stockton asked if any of the persons present would like to offer testimony in favor or other*ise to the purchase. Kr. Gilbert Nelson and his wife advised that they were present only as in- terested parties to know when they might be able to secure some of the lots in this new sub-division on a swap basis. No other person re- quested the floor. Glmn. Zentmire-I would move that the public hearing regarding possible purchase of lots No. 31-35 . inclusive, block 12, of the Laubner Addition, be Blosed. Seconded by Clmn. Vincent. All in favor. Glmn. Kirkpatrick-I would move that we adjourn as a Hearin~ Board and re-convene our special meeting in emergencv session under the Emeri';ency Rules for the purpose of considerin<:; the purchase of the Novak-Kiss Property north of the Federal~State Bldg. for possible City purposes. Seconded by Clmn. Zentmire. All in favor. Myr. Stockton reviewed for the record the need for this emergency session in that the Corps of Engineers needs to know the City's exact wishes with regard to location of the building to replace the disaster destroyed City-State B1d3. The City Clerk advised that she would 3e- ~)~e~he necessary waiv~~~('~;~~;~~'~~~~:'-~5s~~~(? c~;~~c~:i );~embers. "-"'i iZ r-'. r'. ~ ;~r^. Stockton noted that ir ":he ab:5ence of ths C:::'ty r.r,anager today it ini teen called to his at-:':.cnt~on that I'~r. l\i::;3, Vine controls several In~ 3 immediately north (,f' the Ci"~j-State 131dg., vIas willing to re- I 1.1Q1..' ~3h ti t~e to the Py'op(.rty tc the City for approximately the amoun"t ;t'O pc: ld for ll,; that the: City IJIanai;F,r had requested serious considera- tio~ to the purchase of this property mere than once as land necessary t() tt e planned Munic ipal Genter ir, that block. 11~. T?m 3mith advised ~Lat this property is likely to go into litiga- tlon ln the next few weeks and Mr. Beck, Controller for the City, ad- vi1sd that if this occurs the City will be able to negotiate with Hr. Kiss until it does and the City Glerl~ advised that the City is fully aware of all of the problems and p03sibilities connected with thia property and is prepared to meet them. Hyr. Stockton advised that $7,000 was the seller's offer for five {5} lots plus 20 feet and it was agreed the building was of no value. Clmn. Lantz suggested the Council not rush into this but let the legal mQtters work themselves out. Clmn. lentmire advised that he felt the City should go ahead with the transaction as the City needed the area in conjunction with the new Fire Station and possible other uses; that he felt it was imperative that the City acquire this property now and approved the offered price with ~r. Kiss to provide the City with a vTarranty deed. Mr. Herman Leirer, member of the Planninc; and Zonins Commission, ad- vised that he thought the Council would be correct in cakinG T.;r. Kiss' offer wiLh a warranty deed in escrow. Clmn. Kirkpatrick advised that he felt the City's action at this time would be to express an interest in acquiring the land and would deal with the person who could give it a warranty deed; that the action has not yet reached the place sf a final decision and this was agreed. Clmn. Lantz asked for further discussion on the exact status of this busiress and it was reviewed that an intent to purchase with a vlarrenty deed as the instrument be related to Hr. Kiss so that he coull accurrulate the evidence of a clear title for the Gity while the City proceeded through the machinery of Ordinance No. 315, with the public hearing, and so forth, with the final decision regarding purchase to be mede sometime after the hearing. The possible land use in connection with the Fire Station, the City- State Bldg. "lhich ''1ould be built to replace the one lost in the disB2ter, and possible future uses was discussed. Clmn. Lantz advised that he really thought the City should wait until such time as the 3tat~s of this property clears up. Clmn. Kirkpatrick advised his opinion that as slow as the City has to move in such matters that he beliE,ved it best to move now before some improvement is on the pro- perty; that this property is really situated in an area which should be de,voted for Civic use, and thought the City should move nOVI when it has an offer to sell. Glmn. Lantz advised that he was not opposed to se,curing this property but was only opposed to making a firm offer at this time; and then asked if the Andrews property miGht not be available to the City after the Urban Renewal work is completed. NyI'. Stockton advised the Urban Renewal Program had been limited on the request of the Council to the disaster area only, and could there- for not be of assistance here; advised that the quoted price for this property was $19,000. Clmn. Vincent- I would move that the Citv of Seward indicate its intent of purchasing the former Novak property in block 16 of the original townsite. negotiations at present to be with Mr. John Kiss contingent upon receipt by the City of a clear warranty deed and price not to exceed the verbal offered price of $7.000.for the south 20 feet of lot 10. all of lots 11. 12. 13. 14 and 15 ln block 16 of the original townsite. Seconded by Clmn. Kirkpatrick. Vote- Glmn. Kirkpatrick-yes; Clmn. Zentmire-yes; G~nn. Vincent-yes; elmn.. Lantz-no; Myr. Stockton-yes. ~Iotion carried. The City Clerk was instructed to bring this to the attention of the City :Manager tomorrow and the Council decide~ it wou~d determine a date for the public hearing at the next speclal meetlng. Clmn. Kirkpatrick moved for ad.iournment. Seconded by Clmn. Zentmire at q p.rn. and both motion and second withdrawn upon the request of Glmn. Vincent who then moved for an executive session reC"ardinp' a personnel mattl~r. Seconded bv Glwn. Zentmire. All in favor. At the close of the executive session Clmn. Zentmire moved for adjournment. Clmn. Vincent seconded. _ p.m. I I I Special Meetin~ June 24, 1964 ".'. G) .... L. .) ;) Attest: I3.s?AL~ T~ Beatrice E. Watts City Clerk-Treasurer Approved: d~a~ Perry R. Stoclcton I'layor -----------.------------------------------------------------------------ 3pecial ~eetin~ June 24, 1964 The special meeting of June 24, 1964 for the purpose of considerin~ ~ay accounts payable, discussing purchase of South 20' of Lot 10, and Lots 11 to 15 inclusive in block 16, original Townsite, presentation of pro- posed development for Second Lake Subdivision by the City Engineer, and interview City Manager applicant was called to order at 4:35 p.m. by Mayor Stockton. Roll was called and those present were Myr. Perry Stockton, Counc ilmen Bill Lantz, Richard Kirkpatrick, ~'lilliam Vincent, and Del Zentmire. Counc ilmen Dan Bedford andl'lilliam Sha'tT were abs cn t. City T,1anager James Harrison ,^fas present and also Fred J. Waltz, appli- cant for the Manager position. Item 2- T!jay accounts payable-Tilyr. Stockton noted that the accounts pay- able schedule showing name of vendor and total amount of purchase as well as the amount to be allocated to each unit was before the Council and asked if there were any questions. The City Nanager called atten- tion to the fact that the wholesale power bill amountedt,o ;f>562;O.00 thb mon::;h as compared with the normal $11,000 to ';;12,000 per month, which indicated the loss of electricity sales by the City. The Manager also noted the large item for replacement of lost electrical supplies and materials; that the low overall payables is the result of compliance with the Council's instructions to not spend anythin~ at all not ne- cessary. Clmn. Zentmire- I would move the accounts payable for May in the amount of ;~10 'l 6.6$ be a roved. Seconded b Clmn. Vincent. All in favor. Detail as follows: Addressoc;raph-Multigraph Corp.-qi. ; Alaska Shop-~1.17; Andrews-$20.00; Andys Oil Delivery-~129.54; Artic Office Machine Co.-$45.g7; Auto Electric-~3.38; Alaska Telephone Corp- $7>9.16; Bay City Motors-~46.20; B & C Auto Electric-$179.16; Chugach Electric Assn.-$5356.80; Chugach Electric Assn.-Q483.80; A.B. Chance Co." $46.75; Dept. of Labor-$lO.OO; Durants Hardware-~8.75; Industrial Air Produc ts -$3.60; Jack's Hydraulic Jack Repair-.~16. 50; Kenai Lumber Go.- $a.40; Line Material Ind.-$1264.39; Modern Motors-~5.29; Osbos Electri- ~al 3upply-$5.60; Peninsula Motor Co.-~7.94; Mrs. L. V. Ray-$125.00; Saindons Service-$107.90i Seward Clinic-$225.00; Seward Distributors- ~62.S1;.Seward Drug Co.-~16~42; Seward Hardware Co.-~120.35; Supply Center-~87.a5; ~ol J. Urie-~lG4.46; Pat A. ~illiams-~902.19; Yukon Equip. Inc.-~43.75; Harbor Dinner Club-$4S.00; Standard Oil Co.-~5').67; ~OT AL. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. . . . . . . . . . . . . . . . . . . . . $10 , 346.68 Ite~ 3-Discuss purchase of South 20' of Lot 10, and Lots 11 to 15 in- clusive in block 16, original Townsite- The City Manager read a letter received today from Tir. R.S. 3aum2;artner, who represents John 3. Kiss, in which he set forth the clouds upon the title of this property and which Hr. Baumgartner felt would require a quiet title suit- that some were major clouds and some were minor, but that in many instances the persons concerned would not be available; that Mr. Kiss says he will sell the property for $7,000 and clear the title for this price, and will clear his escrow with Mrs. Novak at the bank, and Mr. Kiss under- stands that the City "lill buy the title insurance but that he will place the property in shape for insurancEl. The Manaeer assured the Council there would positively be no retroactive legal ruling in con- nection with any of this matter so that the Council could be protected in this regard; and recommended that if the Council were interested in this property that it authorize him to enter into a purchase contract with Mr. Kiss and including the above details; that J',lr. Baumgartner would work with the City in a protective manner, and recommended that this Council proceed on this basis with the purchase for the price and under the conditions above stated, said property to be available for City uses as needed or for parking for the new facilities. The Mana~erl DO advised that TJlr. Kiss is 2;oing fishing 300n and would like to have this matter settled if the City is ~oing(,o buy. Clnm. Lantz asked what ~3 property was assessed at and upon chec:dng it was reported the lots were assessed at $900.00 each, the improvements ~2675 and $875 or a total of ~8650 which represents a market value of $10,800. Clmn. Kirkpatrick advised he was in favor of this purchase at this time as he thought the property was needed for the purposes mentioned here and in previous discussions. 236 . ,. Speci0;' -':ee-':,:~n::: c'lJ,"C ?i}, " :)il- ;,,1'1. Lantz asked lf tnl~ reqlur:,l a public. hecTin[; and the Iv;anager ;:1::'1 that it did; that tile' qUGc;tlcn ])"[C1rE: the Coun:::i,l now was 'II1C'~t1er or not to authori78 an arn'8el,,,,,t "fl' I', 1"]" )"l' '" ccntl'n 'en" , ..... 0'" '" j '-"--.. .. VJ. ' . ~~.)..) .1 J. ~ I.J ',1pc)') tne, aou ,c mentioned things bein.; cone luded. r~he I.Tanager '" re- :2or:::,ed tnat ~unds for the purchase 0": Lhi;::. property 'dere available ,'om the Capl tal Improvements Bud,~et for V18 Public; ,'lorks Bldg \"hich f~;;3 ~f cour~e been cancelled. ?lmn. ~entrnire-I move that the City J":ana;.,er be lnstructed to enter :wto an a;2;reemer:t; to purchase the .J?utn ~O.feet of l~t 10 an~ lots 11 to l~ inclusive, in block 16 of ~ne orlglnal townslte contlngent upon the public hearing and price not to exceed ' 000. Seconded b Clrnn. 'lUrk atrick. All in favor. To Ivlyr. tockton s question, tne l'lanager advise t at t is wou e a rather complicated procedure and this business would be before the Council several times. "'. C/. - , r e-: Item 4-Presentation of proposed development for Second Lake Subdi- vision by the Cjty Engineer-Delayed as Mr. Frank Nyman was not pre- sent at this time. Item 5-Interview City Manager applicant-Mr. Harrison requested the 11ayor to excuse him and his request was granted. Myr. Stockton re- viewed the situation wherein Nr.';valtz had been requested by the Council to come to Seward for an interview at the City's expense so that both parties could look each other over before trying to come to a decision; that Hr. Waltz had now been in Seward for several day:: and asked if he had anything to say to the Council at this time. Mr. Waltz advised that there seemed to be a tremendous ch~llen~e and '" much opportunity in the City Manager's position in Seward and advisee that he was definitely interested in the position. Myr. Stockton suggested possibly a special meeting in a day or two when both par- ties could perhaps be ready to make a decision. Hr. Waltz advised that he needed to depart no later than next Monday, and if he were appointed would need at least 25 days to get back to Seward. Myr. Stockton advised he thought the department heads could manage for that lenght of time as each one had enough experience and ability to do so. It was a9reed that a special meeting be held at 4 p.m. Friday, June 26, 1904 for the above purpose. Myr. Stockton offered the assistance of all Councilmen and department heads and staff to I~lr.v'laltz in getting acquainted. Clron. Zentmire was excused at this point- about 5:15 p.m. Item 4-Mr. Frank Nyman posted the schematic designs for three differ- ent arrangements of replatting the proposed subdivision between first and second Lakes and described the boundary which was B Street on thE North, the Laubner-Cliff boundary line on the~ , on the East First Avenue and on the West the Corporate Limits. The Manager ad- vised that this is the area under discussion. Mr. Nyman advised that the designs were quite quickly put together because of the tight. schedule their offices working on on the reconstruction projects. The Council examined each of the proposals and Mr. Nyman pointed o~t the advantages and disadvantages in each. Mr. Nyman pointed out that the elevation is between 50 and 60 feet on the east and 80 to 90 feet on the west so that the topography of the area is a controlling matter and quite interesting; that this subdivision could be built though the cost of streets and utilities would be quite high consi- dering what would be the result. In No. 1 plan, Mr. Nyman pointed out that the use of the existing road would result in a minimum width road and very crowded lots, whereas by placing the road on the east of the Lake and following the topography that there could be lake fronted lots and very well arranged lots vJith the only feature which might be considered a draw-back being the use of traffic cul-de-sacs which provide uti- lity outlets and street access to several lots; that the cul-de-sac~ do indicate a cet:tain amount of privacy, and while some people might not like them that they are being used quite a bit and their office of the opinion that lots arranged in this way would bring premilli~ prices; that they are a snow removal problem. Turning to scheme 2, Mr. Nyman pointed out that it is simply a va- riation of the first one without the cul-de-sacs but trying to maintain the advantages of scheme 1 in following the topography, but advised that in his opinion it just did not look as good and though basically the same has the disadvantage from the home-0Wners point of view of leS3 privacy. "I Scheme 3 he pointed out has the same basic road but pays less attention to the topography and would require cutting down the hill I I I ~ . 1" +' T 21 lO/'4 , !J~Ij" ::Jpecla ."eevln;::; "une "h ,') "'~) . on the east of the lake for street access, and that he did not Know 8t this time just how much rock this would involve; that this one wou~l bn more expensive to build but probably has tetter utilization of the l~n, pot such lars':: lots. IvIr. :'Tyman noted that normalJ.y it, is frowned U'iX: C have a road on both tlw frent and '\;h8 bElC':jiJe of ,'} l.ot but tilat ~I . c.'), you get into such steep land ,')2; this is, th'lt it is in,possible to ,10 otherwise since the buildin~ and finance people de not like a lot down l.,olo'.'l tlJo road and in this case there's nc other access. The City r:anaser pointed out that I,Irs Hagan o',med some land on the :F.:3t of the Laubner Addi "':-ion and not sure .,-hether i:, ',-/as wi thin or wi thou'~ the City Limits. This was checked out and it was found that this l~nd would interfere with all of the plans; Hr. :Iyman made quick adjustL1C'1L, to this new information and it was agreed that this about ruled out clan ') since the road would be on the west bouLdarv of the subdivision whlci, ~ould be poor utilization of land and also th~ lots were too small. Plan I would develop from 27 to 30 lots averaging about 1/2 acre in size and with a good buildin~ plot on each one. The Manager advised that he thought the electricity would be easily installed in plan ,/1 but question. ed water and se;'1er. I:r. Nyman explained that t.he cul-de-sacs would pro- vide wat.er and sewer ::;ervices and at fairly reasonable cost. Hr. Uyman noted tIlat the contract their firm has 'with the Corps of Engineers did not include this work but that perhaps with the help of the City tIlLs could be made a part of it. The T-Ianager advised 'trlat the City is as::ing this of the Corps of Engineers since the land under water is not suitable for reconstruction, and is as:dng that the reconst::,uction take place in this new area, which appears to be receiving favorable consideration. Mr. Nyman said that their firm would work with the City in this and stressed that they "'lere interested in gettinG the project started quickly due to the season. Hyr. Stockton reviewert the steps this replattins would have to move through and consideration was given to calling the Planning and Zoning Com:;iission together to hear I'lr. 1'Jyman I s report, that, he had not invited the Commission to this meeting un'til he knew if the Council, as owners of the land, desired to proceed with thi~ projccG as being maximum and best use of the land. Er. Nyman brought up the matter of survey:Lng requested by Dale Linds~y and Ers. Eva Lindsey in connection with some land near this proposed subdivision, that there was possibly some over-lapping and that this land would evidently block the intersection of B and First; wondered if the Council would want to share in a mapping project with Mr. Lindsey. The ]'(anat:;er recommended that the City not participate in this 2.nd re- ported to the Council his concern re:;ardins the correctness of the Court action in 1959 in turning over the streets riGht of way to the Lindseys; that he was not an attorney but had received the opinion of a Title Company that this was a rather doubtful decision and recommended Lhat the City try to keep this street available as a street; that there is a statute regarding replatting and this was reviewed wit,hout benefit of reference to the statute but with at;recment that each of the steps must be followed through. Clmn. Vincent asked about the possibility of water mains and services to this proposed area bei~g very expensive due to rock being near the sur- face and Iv:r. Nyman said this would have to be tested and for tilis reason they had stayed in the low areas. Clmn. Vincent suggested that the Gity Forces test this before going very far with this plan and the Manager advised this could be dOlle with the electric department drills. Cbm. Vincent asked if water could be gotten into tilis area vlithout pumps and Er. Nynan said that it could- that the hi?;hest elevation in the sub- division is 118 feet and the highest point in the system is 218 feet, and that ,tli ch the improvements resulting from work in the next several months that pressure will be even better' in such an area. The Manager noted that the sewer line as designed should provide very good drainage. The Council discussed tIle plan and the possibility of proceeding with such a replatting, and the ~,lanager advised that all he v,as requesting of the Council at this t~le was to know if there was a general concurrence that the Council desired J'ilr. Nyman to continue with the 'dork and to meet with the Planning and Zoning Commission and to then meet with the Corps of Engineers regarding '.'lork on this toward including it in the rehabilitation of the utilities ruined in the earthquake. In answer to Myr. Stockton's question, ~r3. Gilbert Nelson advised that they liked the idea of public ownership of the Lake front, and she asked about timing as they and other people were getting extremely anxious to get started with building their homes. This problem was discussed and it was questioned if possibly people could move in and commence building before the subdivision was completely plat,ted and recorded; l,'lr. Nyman OQf) ~~~c'-" '.-ne~'~-. 'Un n' ,~. /, ~~ ::"I,n:.. :'_<':...:_ ..'__(_~.-' -'__l~,~..) l.< .,ole t::',~+, __'/' Jq... ~..r".lInended against th::3 (<ven (..;co[;xizi,:I,,: tIle problem, as he advised h } lad seen this tried bel'ore,'ii th :3 eri,o'J.Ci r:roblerr;, resulting there- r'n,n: ad;rised that the~r f:'.rm ~il.j a deE-d-lin8 foc Jorps of En2:ineers ( r [; 1l8Crlr;g work of Ju~] J ,;hish pls,ees ~he completion date o~ this ~d(:i d :pr?J~ct at leas l, 1 month }.a~:cr whiGh he bdieved to be too late :,c 1. ::~llltleS to be CO;;:3tructej th:::3 sea:30n in this project. The :,Clclh,ll r~q~ested Mr. ;',yman to ask "Ghe Gorps of Zngineers about trad- J~; rchabl~ltation of utiJities in the sunken area for this new area ~ Ld ,i~O advl?8 them, and i ~ vJas, thouGht ~hat a decision on this might _,E y cached ?y th~ Gorps OJ. Englneers whIle mr. Ink is in Anchorage rew conferrlng wlth them. The Manager advised that there were at 1 ~ast~ 12 people who wanted to ~et their homes started in this area ~'~[;ht away. Mr. Nyman l:o~ed t;1at this \Vas certainly worthwhile; that 1. v Nou~d add a couple of days ,york to the total engineerinc- work they "xc. dOlng for the Corps, and to include it -...;ould require a (;;> change in tLc:.,r, contract, but that he would inquire into these possibilities. The C2ty Manager asked Mr. Nyman how much money the engineering would cost in case the Corps of Engineers refused and Mr. Nyman estimated betvleen 3 to 5 thousand dollars for the replatting, that meanderiw' the lakes was some what more expensive than normal. The Manager n~ted that about 12 parcels are needed for swapping and the rest of the lots would be available for sale. Glmn. Lantz requested further discussion o~ the possibility of situating the swap property on the basis of es- tlmated measurements so these people could proceed and this was re- viewed with Mr. Nyman again recommending against this procedure be- cause of their previous unhappy experiences in attempting to do this. The Council took note of the changes needed in Scheme 1 to place it east of the Hagen property and this was decide] to be feasible. Clmn. Kirkpatrick-I would move that we give tentative Council approval ~ Scheme 1 and that it be carried further with the necessary steps. Seconded by Clmn. Vincent. All in favo~. Clmp_. Kirkpatrick moved for adiournment. Clmn. Lantz seconded. 6:55p.D. Approved: O~ CJ_--ff~ Perry R. Stockton rflayor l\;' C/. ~. l tr: Attest: ik.ztu~;, ~t/~~ Beatrice E. watts City Clerk-Treasurer --, --------------------------------------------------------------------- Special Meeting June 26, 1964 A special meeting for the purpose of considering the City Manager position and whether City offices and outside departments should close Friday, July 3, 1964 was called to order by Mayor Stockton at 4:10 p.m. June 26, 1964. Roll was called and those present were: Mayor Perry Stockton, Councilmen Bill Lantz, Richard Kirkpatrick, 'William Vincent, and Del Zentmire. Councilmen Dan Bedford and -~villiam Shaw were absent. Item 2- City Manager Position- Myr. Stockton inquired of Mr. Fred'iva1t~ if he still considered his application a valid instrument and he said he did and was genuinely interested in the position. Myr. Stockton asked if he was cognizant that the salary range was from 10 to 12 Thousand Dollars per year and he said he was, and asked if it was mam- datory that the City Manager be Civil Defense Director for this area, since it appeared that this was something which required considerable time and effort on the part of the City rIanager and was not normal Eanager duty. lViyr. Stockton said he did not know that this ,,,,as a mandatory requirement, but that there were Federal matching funds a- vailable to the City if the City i-JIanager served as Oi vil Defense Di- rector and this enabled the Council to consider the previously men- , d' ' tioned 3alary ran"'e. iv,r. ival tz and Myr. Stockton requeste tne Vlews of the other memb~rs of the Council. Clmn. Kirkpatrick said that after going through the recent disaster his vote would be heartily in favor of the City Manager being Civil Defense Director. Cl~n. Vincent said not necessarily so in answer to j:rr. -i/altz's questlon. Councilmen Lantz and Zentmire favored the Manager serving in this capacity. TTyr. Stockton pointed out that i~ his,opin~on the Manager is in a better position to know the exact s~tua~lon wlth r:sard to a disaster and the City's abilities to cope wlth It rather tnan an e- lected official who may have other duties apart from the Ci~y; that , Vr. Don Lowell is in town today and is considering a re-namlng of thls department to reflect its emergen~y and d~3~ster work ~ore than,the Civil Defense as related to war-llke condltlons, and tnat as thlS disaster phase of Civil Defense becomes ~ore prom~nent that"~e thought the City Manager would be more and mor~ lnvolved lD the rOU0lne. FIr. Jaltz advi3ed that he had,-, :r. ilaltz adVised~'X'<;; ""~'~l< o:,':".'t';(,;) ;:::~;erf(Jrmin:; this \'1or2:1.9 did desire clarifi ,',',io", Or. "', :,ic e'JJJi n ':' received. He cont,Lil)',d t~'~at be would lilce :,c ;;,~,iT .~' "J ' -,',1:.,3 o,u: -1:.e .:J:-;~)rcs:jed b:r the; City o.~; >:;,:nrd and its cit~ :S:l>, b~ 1,1;8 ':o'.ueil, the l::partment nead::; of tk /::i ty Adminis l,ratior-" c.n,:, th<'.'..,;':l t. Se:!?Td ':lad ,,;J (1Y opport,uni ::'ies, a .1:1 hopr:,;d it ':,'c.uld be", or.:,8r :'0::' :,iIn \:'0 e:,fress :lis hope that the City ~a3 the possibility oj' ~ bri~llt and ~rowing f~ture. ::;lmn. Vincent notel tila::- k,'. ',valtz ~,ad ber~n ','i,3itin~ Se\'Jard for a fev! daY3 nO\-J and had h2.:1 3n oPPO.::'t1L1i LY tc IJj suall;;' e:;;:plore the job to be done: noted that it miCht not be possible to learn the mental attitudE of the people in thL t,irne, iln:::. 'llantE;J to kno',J if I,Ir. ,valtz tI10u:;ht h, could do the job here and ~r. jaltz advised that he thought he could. I Myr. Stockton opened tho question of salary, advising that he and the Council had been thinking of a startin~ salary of ~11,]00.00 per year, and this to extend for a period of say six months at w~ich time consi- deration of an increase would be in order. Mvr. 3tock~vn asked for Nr. ,val tz I J common t on t:1is and particularly if he ::'hou::;ht it was an equitable off 02. llr. :laltz said that this '#as \"hy he had as;<ed about t~e Civil Defense Director duties since he did believe that work was quite a burden and for this reason he had been thinking more in terms of $12,000.00 per year; that he would ask the Council to provide moving e~:.pense, and in ans,ver to question reported he l:iad no idea of the cost of moving; his family from Ohio to :Je'#ard. Myr. Stockton asked Hr. 'ilaltz if he were to be placed on the payroll at July 1 with 25 days to make the move if this would be agreeable as mo\rinc:; ezpense and he said t.hat it would. Eyr. Stockton noted that this arrangement would satisfy the City's legal requirement. to have a manager at all times and ]iir. -vlaltz would then officially be City Nana;er. I Myr. Stockton also mentioned the requirements for faithful performance bond to be secured by the City Manager and paid for by the City, pre- sently in the sum of ,1,25,000.00 and Mr..valtz advised this would be no problem. Clmn. Lantz requested to be on record that since the City had advertised in the 10 to 12 Thousand Dollar range that he believed the salary paid should be within this range; that he realized t.here is a larGe job to be done and suggested that after a period of time that re-negotiation and a possible increase would seem to be in order. Myr. Stockton then read Resolution No. 3S5 with blanks fer the effec- tive date of employment, the rate of employment and tne amount of the bond. Clmn. Zentmire-I would move tllat tIle startin;:; salary be ;?11,5UO with a review date after si:;;: months. Seconded bv Clmn. Vincent. All in favor:. Hyr. Stockton asked if this met with Er. ,c/al tz I s approval and he said it did. Glmn. Vincent asked if there was any remole possibility in Tf:r.:'laltz' mind that he '#ould not come back to Seward and he said not the remotest possibility barring natural causes. RESOLUTION NO. 39~ BE IT RESOLVED the FRED J. \iALTZ is hereby appointed l\,anager of the City of Seward effective July 1, lQ64, and that he shall be com- p~nsated at the rate of Eleven Thousand Five Hundred and NO/IOO (~11,500.00) Dollars per annum. I BE IT FURTHER RESOLVED that FRED J. NALTZ shall be re~uired to secure a Faithful Performance of Duties Bond in the arnour:t 'of Twentv- five Thousand (~2),000.00) Dollars as set forth in Section 1.200 of" the Code of Ordinances, surety to be a registered bonJin; ccmpany, guaranteein~ to hold the City of Seward harmless from loss arising from said Fred J. '.'laltz' s fnilure to faithfully perform the dUl.-ies of City I":ana0(~r, said bond tG be effecti'le immediately, and premium to be paid by the City of Seward. This Rcsolut,ion tc be in full force and effect imm8diately upon passage and approval. Passed and apnroved bv the Commor: Council of the Citv of 3~.iard , ,I,. / '" .. this 20th day of June, 1904. Glmn. Kirkpatrick-I would move for .qdoption of Reso11l1tion No. 395. 3egonded b'r Clron. lentmire. All in faver. Eir. Stod:ton clarified that the Resolution would Le completed with startin~ and effective date of July 1, 1964, salary to be st2rted at, July j, ~LlI J. ieu cf cas!, mOving expense, and the Bond prhlciple amoun"c to be ,';25,(;00.00. v ~t I f d'" , ,. h' wyr. ~ OCCGon a VlseQ ~lat Qur',ng tillS t.irne \'1hC11 1-:1' . "e,l tz 1.3 a"Jay . ., ;-.. ",' 240 lj(:'[~~~{'~;: I/[~~'~~'~; Jl;,2.y c~ 'lC~~'4 ['J (j t.he joo tl,at he be, cc"r8a t,lC' dep'3rt.r"=,nt ",;a,l:; could carryon ,,1" ~,t2.t if his time pendttr;d :18 would b-:; plea3!,;d to help out as 11 cced, that his job mu", = COLt) fj.rst Jut ii!': would !:lake himself a- v': j = a'ol 0 as much as pos.Jiblo; Clwn. ::iri,[:atrick aJ\'ised that he "'re -;..t all b f't'" "1 '1' "1' d 1'1 . J 1.t,u, mem ers 0,,- ,:18 ..oun::;:c" 1rTO'l.LU 00 vil~..LlnG too -llKe\'lL3e. l\. "', i/: (~- r- .."., 1.,.. Itu, 3-i'Jhether ,City ofr~!-:es ;:ind out:;;i,je dopartLle'l!.~3 should close Fri~ .Ie) July;', 1964- It '.'Va;:; discussed tlnt t:1e ne\! })f~rsonnel manual did 1C t deal with the question of a "'Tork day 'oeiliij declared a holiday in Ijct' of one which fal15 un a Saturday; ~hat the 3icuation when a holj- l~y falls on Sunday is covered in the statutes, and is observed on UP followin~ Monday. The Council discussed t.his at some len~ht wi~ 3 rEport from the City Clerk Ulat the information first recei~ed in- licated the Governor was declari~g Friday a holiday and just before t.to meeting it had been learned that this was not the case, that the 3tate services were being given a holiday but that the Governor had nct declared Friday to be a holiday; that the electric union had SEcured a ruling in Anchorase that Friday would be a holiday. The Ccuncil took note of the fact that it would be very difficult for the City Street Dept. to operate if the State was not, and that it did desire all departments to \'lork uniform hours; also that it would be desirable to arrive at a decision on this ,,,hich could be made a part of the manual and not have such last minute determinations. Clmn. Zentmire-I would move that on July 3 that the City employees will be off at noon and that they work until noon. Seconded bi elfin. Kirkpatrick. All in favor. Clmn. Kirkpatrick-I move we ad~ourn. l:t.;JJ:5 p. m. Seconded by Clmn. Zentmire. Attest: ~~ 7f//J~ Beatrice E. "i'latts City Clerk-Treasurer Approved: G?~ a --'L/? Perry R. Stockton :Mayor --------------------------------------------------------------------. Regular MeetinG July 6, 1964 The Regular Meeting of the City Council of July 6, 1964 was called to order at 8:02 p.m. by Mayor Stockton. Roll was called and those present were Mayor Perry Stockton, Councilmen Nilliam Vincent, Bill Lantz, Del Zentmire, and Richard Kirkpatrick. Councilmen Dan Bed- ferd and 'william Shaw were absent. Mr. James Clouse was present fer the City Attorney. "I Item 2-IJIinutes- Clmn. Lantz advi3ed that in accordance v.Jith dis- CUS3ion on June 15 that he had prepared minutes of the first actions of' the Counc;il in emergency session on l"~arch 27, 1964 to the best of his memory and recollection and asked that this be read and incorpo- rated into the minutes as follows: Disaster &nergency Meeting of March 27, 1964 The City bein[; struck by a disastrous earthquake at 5:37 p.m. '.'Tcich aggravated subsequent serious fires and tida;L waves v/hich destroyed much of the city and resulted in death, and a state of homelessness to most of the residents; and "lith the unfortunate situation of both the mayor and city manager being in Anchorage at t1-.is time, and some of the council members unable to reGain entry into the city; a serious emergency existed whereby only three councilmen were available. At approximately 7:15 p.m., Glmn. Zentmire, Vincent and Lantz eE,tablished City Headquarters at. the Seward General :lospital, as this was the only building with emeq~ency operating utilities, and called an emergency meeting into session. Clmn. Zentmire was se- lected as actinG mayor. It was deemed most important that auxiliary generators were needed for power and heat to care for the homeless and public, and to preserve fresh food supplies. Also that dynamite may be needed in the event it were deemed necessary to level buildings to contain the huZh fires; and possibly to free obstructions should the tunnel become blocked from Lowell Canyon, thus creat- ing a ,'Tater dam and threatening the Hospital and fpart of the City, and helicopter in case needed for air-sea rescue. It was agreed to appoint various responsible citizens to take charge of feeding, housing, police and fire watches, equipment, traffic, radio ~ communications operations, repairs to the airfield, ,..., ',_ ,,-r> .. .. , , ~ -. n.::,\':.= -.'"' ,.: .~T,_,.~_ _.. '-:'.; ~41 ~"C;:_~~."~~l e~~ ~1l.C Srl1er::;ency Headquarter.3 iLl <lU1':'_n,,~ tIe night and ne:~t d'C:I, -::IU,,:',>mc:r 'ICCJS to A'lchoraG8 by ,,';:ac- ... 1'"' / , ...,...!.. search parti(~3, et!~., e'.i~. The Councj] ie:ldlJ and direr..; ~ operati( " f::-'()m ::,; l~r" ani try to radio o~~ 3~2~U~ and ever channel p05sibl~. This S83Si('n \'1~.3 r'~~cc~):;c~d ?~~, ar2)rc~.::imately e p.m. I I'~yr. Stockton noted :)lat or,l~' -:,',"'e" r'lembeL; of the Gouncil Vlere r:re- sen-e,; at that time 2xd reque'c;1/3:J thei_X' CULllihmt::;. Glmn. Zentmire end Vincent approved the abuve r:linutes. Clnm. Zentmire-I will move that the minutes of Marc) 27, 1~S4 he approved as read withthe correcLions. Seconded by Glmn. Vincent. All in favor. Clmn. Lantz asked that the record shoN that J!Iyr. 3toc::ton arrived in Seviard at about 10:38 a.m. March 28 and that Cit~ Manaxer ~arrison arrived about 1:30 p.m. on the 2Sth. Glmn. Kir~~patri ck-I move for apnroval of the minutes up to and through pa~e 167. Seconded by Clmn. Lantz. All in favor. Clmn. KirkpatEick-I move for a recess in order to convene as a Public Hearing Board. Seconded by Glmn. Zentmire. No. Objection. Item 4A-Regardin~ Lease of portion of Lots 21 and 22, all of lots 23-26 inclusive in Block 20, Ori~inal TONnsite- Myr. Stockton asked if there was any comment from anyone in the audience reGarding the leasin13 of these Lots for use as a storage area for the materials from the Alaska Railroad warehouses. Kr. Martin Goreson asked to have the LO~3 pointed out to him on the map and '.^Then this \^las done and he sm'l that the Lots were a considerable distance from his ONn he expressed no interest. Myr. Stockton noted that the proposed lease form had been posted and the fact of its posting alon~ with the date of this Public Hearing had been advertised as required by Crdinance ;~o. 315; that there being no further comment that the Public Hearing on thi::; pro- posed lease would be closed. I Item 4B-Regarding purchase of South 20 feet of Lot 10, Lots 11, 12, 13, 14 and 15, Block 1:), Original Tovmsite- l.:yr. Stockton requested comment from the audience in conneccion with the purchase of the above Lots for use in conj~ion Nith possible government center in this block. Myr. Stockton a~ain reviewed the fact that the proposed instrument of purchase had been posted and its postinG and the date of this hearing had been published as required by Ordinance No. 315. There was no comment from the audience. Clmn. Lantz-I would move we adjourn the Publ,ic Hearing. Seconded by elmn. Kirkpatrick. All in favor. I Item 5A-Status of nev, fire station building- T~yr. Stockton reviewed the fact that the City's architect had \'lritten a letter to the City's contractor instructing him to promptly proceed with the completion uf the new fire station and informing him that the penalty clause was effectii6 as of Eay 18,1954; that this item was on the agenda only for the purpose of bringing the Council up to date in this reGard and to inform it of the severe difficulties und8r which the fire, the police and administrative departments are operatine, since all are ','lorkinG from temporary quarters wi::'h equipment and records scattered around to',m. Clmn. Vincent asked what ','las the status of the com- pletion and Myr. Stockton advised that the administrative staff had not had an opportunity to chec~ this since ~r. Harrison had departed but had observed only one or two suh;contractors on the building site on their almost daily visits to the buildinG' Clmn. Lantz asked if the penalty clause had been invo::ed and J'iIyr. 3tod::ton said it had been through the arcllitect's letter to the contractor, but also that he and the City Clerk were of the opinion that the Council should be aware that the buildin6 is this far behind 3chedule and is causinG a hardship on the City. The City Attorney and architect were to be in- formed of the current status and their advice on hO\'1 to secure com- pletion to be reque~ted. Item 5B-Resolution No. J~7 authorizing purchase of Lots 31-35 in- clusive in Rlocle 12, Laubner Addition re3ardins replatting of the Two Lake area- Resolution No. 397 was read in full as folloNs: RESOLUTION NO. 1'7 ./~ ;ffiEEEAS the CITY OF SEJARD proposes to purchase from the ASSN~BLY OF GOD CHURCH, a reli3iou3 corporation organized under and operatins pursuant to the laws of the State of ~:i3souri, certain property situ- ate in the Seward Recordinc Precinct, State of Alaska, described as follo"\'IS: , ':)ocr"','-""" "'\:-a(.:J.;..~.,.,'~. T,,-', ,I" 1864 242iots 31, 32, 33:~~'4--~~ld-.5;Ji;~OB1,~:~k f:: ~~~, the Laubner addition to the City of Sevlard, according to the cfl'icial map and plat thereof on file wit.hGhe Deput.y j\;agistrate and ex-Officio Re- corder at Seward, Alaska; tc;ether with ell buildings thereon; and 1\.") rz r-' r er: 'J'JHEREAS the proposed total purchase price for "aid property is the ,)Urn cf One Thousand and No/IOO ($1,000) Dollar,"; and 'J'JIiERE.AS a public hearing upon such proposed purer,ase was held on June 15, 1964, after notice having been posted, &11 in accordance with Ordinance No. 315, and there were no valid objections made at said public hearing to the purchase of said prcperty; NOW, THEREFORE, BE IT RESOLVED that the City Clerk-Treasurer and the City Controller are hereby authorized and instructed to consunlate said purchase by receiving a Statutory Warranty Deed for the said property and by payment of the total sum of One Thousand Dollars upon receipt of said deed. Publication of Resolution No. 397 shall be by posting a certified copy on the bulletin board at City Hall and on the bulletin board at the U. S. Post Office in the City of Seward, Alaska, with a notice of the places of posting and a brief statement of the purpose of this Resolution to be published in one or more newspapers of the City, all in accordance with Ordinance No. 315. Passed and approved by the Common Council of the City of Seward, Alaska, this 6th day of July, 1964. Glmn. Lantz asked if the City had checked the seller's title to this property to know that the Warranty Deed would really protect it and the City Clerk said she was quite sure this had been done when the City first considered the purchase and that the Church was the owner of record. Clmn. Kirkpatrick-I move for approval of Resolution No. 397. Seconded by Clmn. Zentmire. All in favor. Item 5C-Resolution No. 396 petitioning City Platting Authority to approve replat of proposed subdivision of Two Lake Area- Resolution No. 396 was read in full as follows: :'I RESOLUTION NO. 396 WHEREAS, the Common Council of the City of Seward desires to replat a certain parcel of land bounded on the East by the centerline of First Avenue, on the South by an extent ion of liBIl Street, on the West by the corporate limits and on the North by the North boundary line of the Laubner Addition, all contained within the Federal and Laubner Additions to the City of Seward, and WHEREAS, the City of Seward owns the majority of the land affected by said proposed replatting, which claim is supported by ownership of all land affected excepting Lots No.3, 4, 5, 6 and ~ in Block 13 of the Laubner Addition, and Lots No. 31, 32, 33, 34 and 35 in Block 12 of the Laubner Addition, with acceptance of offer to sell to the City said last named group of lots a matter of Council re- cord. NOW, THEREFORE, BE IT RESOLVED that petition is hereby made to the Platting Authority of the City of Seward, a/k/a Planning & Zoning Commission of the City of Seward, for approval of replatting of the above described area in accordance with Preliminary Lay Out of Proposed Subdivision, Two Lake Area, dated June 30, 1964, copy of which is attached hereto and made a part hereof, along with an llas isH map of said area showing the area to be affected; said petition to be filed with the Clerk of the Platting Authority and the City Clerk with instructions to the City Clerk to proceed as required under Section 40.15.150 of the Alaska Statutes 1962 Annotated. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved this 6th day of July, 1964. Clmn. Zentmire reElu,ested that Tryck-Nyman1s June 30, 1964 letter be included as a part of this throughout since the sewer and water ma- terials for the big rehabilitation projects are being ordered today and thought this new subdivision should be kept as close to that tinle-table as possible; noting particularly Mr. Nyman's advice that he understood the City still desired the subdivision to be a part of I t.he overall contr~:~f~;~~~ :~~:~::_~~ ~1~~hjth~;~~;~t it would be very d~A31 to complete the d9"c,ai=-eci er:i~:Lneerin:; work in the same timing as the oi,:; project;; advising J:o-,JE)vcr ;:,hat if this waCi absolutely necessary the plans and specifications could ~e included and the detailed enginecrin~ aocompliCihed prior to construction; calling a special attention to the i'act that this would require very close coordination with the Corps of Engineers and may not be possible at this late date. r/Ir. Clouse advised that he had examined the Resolution and had compared it with the statutory provisions of ~he Alaska Code and that it does comply; that therp. had been 30me discussion as to whether the 30 day period of advertiCiing for the public hearing was mandatory and his opinion that it was. Clmn. Lantz asked if the Corps of Engineers had any problems in con- nection with this item and Clffin. Zentmire said that they did not so far as he knew, since, as previously discussed, the utilities and streets in this new subdivision would replace those in the flooded areas. Clmn. Kirkpatrick advised that he understood that O. E. P. is prepaI!ed to build the roads in this area. Ers. Pat Williams from the audience asked how the rather extensive swamp in this area would be handled and the Council advised that the replatting was designed to avoid the use of such land as much as possible, but would probably affect road building. Clmn. Kirkpatrick-I move for approval of Resolution No. 396. Seconded by Clmn. Vincent. All in favor. Clmn. Zentmire- I would move at be instructed to tr to include and Water O. E. P. 75 project. fav~ this time that Tryck-Nyman and Hayes this subdivision in our resent Sewer Seconded by Clmn. Kirkpatrick. All in I Item 5D- Council representative on Borough Assembly- Myr. Stockton noted that the Ordinance considers the resignation of the Council representa- tive on the Borough Assembly to be a vacancy and then furthers requires the Council to act in filling that vacancy. Clmn. Vincent advised that, in connection with the wording of the Ordinance, that he would like the record to show that he is not claiming undue hardship as the reason for his resignation which was set forth in the minutes of the previous regular meeting. Mr. Clouse advised that while this provision is in Ordinance No. 329 that he did not find it in the Statutes. Clmn. Vincent advised that if there had been such a provision he was prepared to test it. rl~yr. Stockton noted that Clmn. Vincent had submitted his resigna- tion in good faith and the Council had accepted it in good faith and believed this statement of undue hardship in the Ordinance was a bit irrelevant. Clmn. Kirkpatrick-I move that Clmn. Bill Lantz be elected to serve Clmn. Vincent's unexpired term as the Council's representative on the Borough Assemblv. Seconded bv Clmn. Zentmire. Vote- Clmn. Vincent-Yes, Glmn. Lantz-No, Clmn. Zentmire-Yes. Clmn. Kirkpatrick-Yes, Mvr. Stockton-Yes. Motion carried. Council discussed whether or not action was needed in naming the alternates and it was agreed, with con- currence of Mr. Clouse, that with Clmn. Lantz out of the place of the first alternate that the others would simply fall into order in the next sequence. Item 6 A-Resolution No. 394 honoring James K. Carr, Undersecretary of the Interior-Myr. Stockton advised that this Resolution needed to be enacted retroactively as of June 15, 1964 since it had already been sent to Undersecretary Carr, ~lho was leaving his position with the Government. Resolution No. 394 was then read in full as follows: RESOLUTION NO. 394 I WHEREAS, due to the fine efforts of many people the industrial facilities of the City of Seward will now be rebuilt; and ~mEREAS, an integral portion of this work will be the rebuilding of The Alaska Railroad and its Dock facilities; and imEREAS, this rebuilding was made necessary by the disaster which occurred in Alaska on March 27, 1964; and 1mEREAS, one of the leaders and the principal spokesman for the City of Seward and its vicinty was Under Secretary of the Interior James K. Carr, who, acting through his post, assisted in every way in the proper dissemination of vital information on Seward and its economy, and in convincing other Governmental officials in Washington, D.C., of the feasibility of such reconstruction; ~244 ',' Regular Meeting July 6,1964 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Seward, Alaska, that this Resolution, as an expression of appre- ci~tion from the City and citizens of Seward, Alaska, be enacted, lloncring JAMES K. CARR for his efforts on behalf of the City and j,he citizens of Seward, Alaska. h"i r/:- r-' r fi: BE IT FURTHER RESOLVED that the best wishes and kindest per- sonal regards go from the said City and its citizens to the said J~~ES K. CARR in his new position as General ~~nager of Utilitie@c foc the City and County' of San Francisco, California. PASSED AND APPROVED BY the Common Council of the City of Seward this 15th day of June, 1964. Clmn. Kirkpatrick-I move for approval of Resolution No. 394 retro- ~ctively. Seconded by Clmn. Lantz. All in favor. Item 6B-Easements for sewer mains in Forest Acres-The City Clerk re- ported information received from Tryck-Nyman, collaborating that briefly mentioned to the Council on June 24, 1964, that not all sewer mains in the Forest Acres area could be placed in street right of ways, but that some would need to cross private property; that it would be the City's responsibility to secure easements for such sewer mains; that if the City Engineer and the City Attorney would determine exactly which areas needed to be eased and work out the form of easement, that this would probably be accomplished about the time the new City Manager arrived. Hr. CJLouse suggested using one of the Title companies to secure a litigation reports, noting that this would probably be quicker and less expensive than employing an independent attorney. Hyr. Stockton noted that this would indeed re- quire very careful coordination between the City, the City Engineer and the City Attorney. Glmn. Zentmire- I would move that the City Clerk instruct our City Engineer. Hr. Frank Nyman. to contact the Title Company and have them secure such litigation reports for such easements as are necessary for the sewer and water proiect in Forest Acres. Seconded by Glmn. Vincent. All in favor. Item 6c- Garbage collection in newly annexed area and garbage con- ~ tract regarding same- Hyr. Stockton noted the greatly enlarged area covered by the City's garbage collection contract since the recent annexation and called attention to the fact that any garbage hauling being done in that area at present is by mutual agreement between the City's contractor and customer. The City Clerk advised that the City'f contractor is willing to proceed with collecting all garbage in the recently annexed area in the same way that he does in the former area, that this had been scheduled by the previous City Manager as an item to come before the Council in late June since the garbage collection Ordinance does require that allgarbage and refuse be carried only by the City's contractor; that she was of the opinion there could be problems connected with this program, especially if not well planned in its first stages, and requesting any instructions the Council might wishto give. Hr. Herman Leirer reported that he did not wish to go into private roads with his garbage tnuck because of poor maintenance of the roads in winter; that the services requested on a voluntary basis were very minor in number but covered a large area; that he was willing to co- ver the newly annexed area at the same price, partly because he wel- comed the opportunity to exercise the truck. Mr. Max Fackler from the audience said that he thought the City shoulc not start such services until the people in the newly annexed area had had an opportunity to vote on the annexation. The Council discussed this matter and noted that the City offers the use of its dump to all residents of the area in and effort to keep things cleaner and more sanitary and there was discussion of the current status of fee for the use of the dump. The City Clerk ad- vised that all fees had been discontinued at the same time. This was not the recollection of the Council and contractor but the City Dlk. advised she was sure the one resolution had deleted all fees. Clmn. Zentmire advised that he would like to wait until the status of the road from the 'it to Dr. Gentles' house is cleared up. Clmn. Lantz-I would like to move that we table this item for ]0 days.---- seconded oy Cluul. V1ncent. ALl 1n favor. I I I . l;,. Regular [J.eeting July tj, l;ioh c, -LJ r~ Item 0 D~Title status and instructions Section 14 City Property-The'-'C;:ri5J Clerk and Iv1yr. Stockton reviewed ver:r br:i.efly that Ivlr. Sam Romack had not cleared the Title to the five acres in Section 14, township 1 North, range 1 ~vest, S. IVl. as he had agreed to dooy the escrO,'l agreement of November 1903 in connection with the Council's approval of the renewal of his liquor license at that time; that since the City had pressed lVIr. l~oma( for a clear title and there had been no action that the City had requestec a litigation report and had learned vhat there are apparently errors in Ghe description of the property as well as numerous clouds upon the title. The City Clerk reported that $5,000 worth of tax receipts had beer issued to Hr. Romack in January in return for this Warranty Deed and the Escrow agreement as approved by the Council, and that the City Staff vias unable to complete the balance of the Council's instructions and sell this property because it did not yet have evidence of a clear title from Mr. Romack; that since the agreement required Mr. Romack to clear the title that she was requesting the Council's instructions prior to taking any further steps in this matter; also that the litigation report shovled a correction suit now in the Superior Court by another party which Hr. Pollock believed covered the same property as Hr. Romack had sold to the City; that this might be serious in point of time. Since this was an entirely new subject to Mr. Clouse the Council instructed the City Clerk to take no action and turn this over to the new City Manager immediately upon his arrival. Item 5E- KIBH request for land swap instead of easement-Mr. Paul Stockard, Dr. J. B. Deisher and Mr. Walter Blue of Seward Broadcasting Corporation were present to discuss with the Council the possibility of swapping its inundated land for other land on VJhich to build the new radio station, which proposal along with the proble~s involved in accepting the easement offered by the Council on June 1, 19b4, was set forth in aletter dated July 5, 1964 from Seward Broadcasting Corporation to the Council, copies of which had been presented to it just prior to the meeting. Mr. Stockard emphasized a point made in the letter that the Corporation felt it must have Fee Title to the land on which the towers would be built; and also that Nr. Heibert, who is an expert on radio business, believes, believes that the F. C. C. and F. A. A. will not approve the application for tower location and radio station with only an easement; that they feel an easement might leave the Corporation subject to changes by the Council, and that this could be disastrous to the radio business. Mr. Stockard also emphasized the reqqested contained in the letter that the City con- sider swapping City owned land in Fee Title for their land which had been rendered unusable by the disaster, particularly since this is a facility giving service to the public and which has a history of remaining in business even without profit for the public welfare. ~Ir. Stockard made note of the fact that the land offered through the easement is now in- cluded in the proposed new subdivision and thus no longer available, 'that failing all practical solutions of this matter the Corporation Jwould be faced with the decision of whether or not to dissolve; in the meantime suggested that until KIBH is in operation again that the City operate a Civil Defense transmitter for the dissimination of local no- tices and announcements; that according to present planning the Council could be assured that a new and better radio station would be constructed and on the air by this fall. ~c,J Nyr. Stockton~bout the possibility of placing the towers on the ne.'l beach park-site and Hr. Stockard said it ,'las not known if the land could be secured for that purpose. Clmn. Lantz suggested that the Gity con- sider proposing to F.G.C. and F.A.A. that KIBH be permitted to rebuild on their present land but Mr. Stockard thought this would be poor business to place the installation in an area which had been washed out in the disaster, since they would be unable to secure insurance, and so forth. Hyr. Stockton discussed the possibility of using the Federal Addition Park Reserve site under some arrangement but it was not knovm if the use restrictions connected with the Brownell homestead applied to this property and just what might be involved here. Dr. Deisher asked that the July 5 letter from the Broadcasting Corpo- ration be placed into the record or at least portions of it since it very well expressed the views of the stockholders and Myr. Stockton said no objection. Please note that this letter has been referred to throughout these minutes and will of course become a part of the re- cords which are retained for at least seven years. The Council dis- cussed the problem of finding a suitable location at an early date with Mr. Stockard, Dr. Deisher and Mr. Blue and no solution was reached, though the City was anxious to aid the Corporation in getting back into business as soon as possible, but not to the extent of swapping the ~) 46 . 1" :'legular j\leeting ~Tuly 6, 1964 "i?an: Reserve Land in the Federal Addition for the inundated land in ~be Laubner Addition which the G;Lty had previously sold to the Gorpo-- :2~ion for a nominal fee. In connection with the Corporationts ob- jection to building the tOVlers on City ovmed land with the Corpera- ~ion having an easemen~, Mr. Walter Blue asked if an easement could :)e (lad in perpetuity and in discussing this matter Mr. Blue explained ~hat he wanted to have it made clear if the City could grant an ease- raent for a long period of time such as say 50 years and if there vlO~ld be any danger of losing such an easement. rrhe City Attorney advised that an easement is a very definite conveyance of right for a 3pecific period of time for a particular use and that the words de- lining terms and conditions can be chosen so as to avoid any danger of loss of right. l\..r ~ -., L:. t:: My~. Stockton called a recess at 10:45 p.m. and reconvened the Coun- cil meeting at 11 p.m. with all members present at the reconvening who i.,er'~ present at the recess. Myr. Stockton advised that in view of the information learned during the recess that the land which the Corpora- ti'))1 would like to secure is included in the proposed new subdivision fo:> replatting and use for residential purposes, and asked the Corpo- ra~ion's suggestion. Mr. Stockard advised that in as much as they understand there will be considerable fill placed on the Corporations'f Lal11mer property, that probably the best oourse for investigation is th'3 possibility of returning to that area. Timing in this matter was di:3cussed and the Council advised Mr. Stockard that the Shannon-Wilson co::>e test report of this area would be out July 14, and the Council cO:1jectured that this area must be reasonably safe but also it was. won- de:c~ed just how this might work into the Urban Renewal Program and It wa:3 recognized there might be problems. The Council advised that it ce:co;:;ainly did not want to discourage the radio station in its efforts to get back into business early because certainly it is needed.. Dr. Deisher said he would like to mention that there were certaln stockholders who did not feel that it was good business nor really rir~ht to trade property for such they had clear title for a property which just had an easement and of course with all of these changes would now need to go back to the stockholders and try to work out another arrangement; that he believed there was a serious question as to whether some of the other members would want to go back into the old area. -I - Item 6E - Annexation Group re future meeting and Public Road from The Pit ~est - Mr. Max Fackler asked if the Council was still insistent upor., retaining the land recently annexed and Myr. Stockton advised that the annexation had been performed by legislative act and he thought would require a similar act to de-annex; that this had not been discusse< by t,he Council. Mr. FacKler said their legal advice said the Council coull de-annex. lVIr. Clouse thought this not possible under these conditions. Council discussed with Mr. Fackler the annexation and the need for it and Myr. Stockton offered his own opinion, clearly stating that he was not speaking for the Council, that he believed he would support dele- tion of certain areas where he felt it was questionable if the City could offer services, but other areas he felt should remain in the City. Mr. Fackler said they had circulated a petition to learn the wishes of the people and 48 had been contacted, 40 definitely against annexation, 8 indifferent and none wanted it. Mr. and Mrs. Ray Gillespie said both of them had signed for it and wondered how this could be the result land also wondered if all persons had been contacted or if only persons known to be against the annexation had been contacted. Mr. Fackler asked for a decision of the Council as quickly as possible, noting that people tend to accept things in time. Clmn. Lantz suggested that this matter be delayed for a time until people can see the benefits of annexation and give the Council an opportunity to plan a program; that in the mean- time people in this area who need assistance are receiving it, and he thought the matter should be quiet until the legislature convenes,. Mr. Fackler discussed his opinion that the annexed area could not support a tax program being poor and without jobs now, and his opinion of the unrelenting tax collections resulting in people losing their pro~erty. Council reminded Mr. Fackler that taxation was corning to the entire Borough soon anyway; that the record would show that the Council was not unresponsive to economic problems of the community regarding tax fore- closures, and that through the City, the area could receive the benefits of all the disaster programs the Federal Government is operating, and these were reviewed in detail, and attention called that it would not be right to secure such aid on this basis and then change when the money spent. The City Attorney advised that using Fairview's annexation to Anchorage Iby the Legislature as an example, and their efforts to be de- annexed, that his opinion would be, that it could not be accomplished. Mr. Fackler asked if the City were to let some areas go, when and if it Regular ~eeting July 6, 1964 247 I would set a time for such action. Clmn. Zentoire said he was not in- terested in working on these projects for the whole area, and then after getting the legal and administrative work done, to recommend for de- annexation. Clmn. Kirkpatrick advised that there is a continuing respor sibility for many of the acts of government such as the flood control work, and that it will be required of the City to agree to maintain such projects; that this is the normal way and is the reason why that proj ect k has not been built before this. fill'. Fackler said he thought the possibility of a large flood control project here was very remote. Council advised him again that the reason the project has not been built, according to the Corps of Engineers, is that they must have a fully responsible, public body, such as a City Council, with which to enter into a maintenance agreement. Mr. Bill Saindon advised that he had attended a flood control meeting here last year and that this was exactly the problem and the only problem to getting the program started; also, that he had been contacted regarding the petition and had favored annexationl\and wondered also about the reported results and who had been contacted in this polling of opinion. Mr. Fackler described where he had travelled with the petition. I Mr. Plohans described the help the City had tried to give him in con- trolling flood water over his property in back of the Pit and had had to stop until it be determined if this was a private or public road; Council discussed with Mr. Plohans and the Gillespies the road rpoblem in that area and possible new route by following the quarter section line south of the Put and then North to the road to Dr. Gentle's prop- erty. This was discussed in detail and the problems of quickly dedi- cating a road. At Mr. Clouse's suggestion, the property owners agreed to try to bring in to the City the records of ownership so the City can then proceed with securing easements as may be needed to clear the way to City maintenance of the road. It was thought that some portions of the proposed new route may already have been dedicated and this to be brought in also. }lrs. Gillespie requested the Council to give this project a high priority and agreed to help with preparation of the land ownership map. fiIr. Fackler asked the Council to set a date for a meeting to discuss de-annexation and anne~ation benefits with the people and while the Council was willing and agreed this could be of much benefit to all parties, Council advised it was pressed for time and often meetings without notice, and would prefer to contact Mr. Fackler when able, or he check in from time to time. Item 6F - Planning & Zoning Commission Vacancies - It was reported that the Commission was undermanned and some members never attend, so that this important Commission is unable to operate. With previous opinion of Mr. Clouse of correctness, Myr. Stockton said he would like to terminate the terms of office on the Planning & Zoning Commission for Seward Shea and Donna Shaw (no longer resident of Seward) and asked the Gouncil to confirm this request. Glmn. Kirkpatrick - I will move to concur with the recommendtion of the Mayor. Seconded by Glmn. Lantz. Mayor Stockton asked for a nice letter to go to these people, thanking them and advising of the need for a full Commission, etc. Vote- All in favor. Item 6G - Fire truck advertisement - Fire Chief asked if alright to advertise for bids for fire truck and Council requested he wait until new I~anager here since City finances entirely dependent on the Govern- ment Disaster Transition funds which may be received or may not. I Item 6H - Standby generation plant site - City Clerk to try to get defi nite description of amount of land really needed and contact Jesse Lee Home; Clmn. Zentmire will check out the Cliff Addition area for possibl location. Item 01 - Oregon gift lumber pile - Reviewed the disbursement and noted disbursement closed off per instructions of Council; that the material for the boat harbor would be turned over to the Corps of En- gineers at 9:00 a.m. next day and to Clmn. Zentmire's question who paying storage bill, Myr. Stockton said the State was paying for the storage area and the City was paying Mr. Davis' wages to oversee the disbursement. The remainder of the lumber to be used for municipal purposes for the benefit of all citizens - such as bridge at fall, road signs, harbor, etc. Council asked to hear report from Mr. 3assara of Governmental Statistic al Corporation. Clmn. Kirkpatrick - I move we adjourn~~~onded by Myr Stockton. 1:30 a.m. Approved: ~~ ~~ Attest: City Clerk-Tr. Perry Stockton, Mayor \~48., , >. A Special Emergency rf,eeting July 8, 1964. Layor StoCKt.on explalned the need to settle tile fire lnsurance claim thus implementing OEP's planning for rebuilding the plant, calling to ord~r jc ;;pf;cial Emergency session of the City Council under the provisions cf ~)ection 3.5 IlDa of the Home Rule Charter at 2:45 p.m, July 8 1964 foc' the purpose of finalizing Fire Insurance settlement on the E:lectric C~e]wration Plant. Roll vias called and those present were: IViayor, Perry Stockton, Councilmen, DeL Zentmire, Bill Lantz and William Vincent. Councilmen, Richard K,irkpatrick, Dan Bedford and ililliam Shaw were ab- sent. See attached wa"vers of required written notice. Insurance Adjus- ter~; Messrs. 3able and Evans were present as well as the City's Insuran- ce Agent Pat Williams. Layor, 3tockton reviewed the informal meeting between the Council and the Insurance Adjusters, prior to their final checking of equipment and the supplies inventory and installation at which time they had reported to the Council the basis of their offer to settle was that the three -~vorthington generators were a total loss, the Fairbanks-l\lorse and Ge- neral Motors generators could be reconditioned with a one year guarantee, the . ~two large Cooper-Bessemer generators could be repaired, the swi tch- ine; devices, control panel, and etc. were estimated at new replacement le<,s depreciation. 'l'hey arrived at a figure 01'$296,340. less deprecia- tic:n, net value$264,670; that allowing the City the highest possible fmgure: $291,150.75 plus 100/0 of the insurance on the buildings and in- ventory in the amount 01'$50,000, that their offer was $341,150.75. lVIr. Sable advised that they had received one bid to build a complete plant of larger capacity for the total sum of $230,000, and this reported as a matter of comparision. Returning to the present meeting Mayor Stockton reviewed that the purpo- se of this Emergency Special Meeting was to consumate the Insurance Ad- justers appraisal of the damage which conflicted due to the burning of the Seward Generation Plant and adjacent structures on March 27, 1964, that following due checking of previous appraisals, the adjusters had offered the City settlement in 1 the amount of $341,150.75; that a Coun- cil decision should be forthcoming so that the necessary papers could be prepared to expedite the settlement of the claim if the Council was ready for such decision. Note was made of the Council's several efforts to secure an insurance settlement nearer : the full value of insurance purchase of these pro- perties, which was $432,000, and the explanation of the adjusters that their remained certain items of value following fire and Mrs. Williams explanation that the insured values on these items have been estima- tions by the City, Insurance Companies and herself working together; that as she had informed the City previously without expert appraisal from time to time that it was extremely difficult to be ~ntirely accu- rate in stating values. The adjusters explained the proceedural steps in closing this claim whereby it was necessary for an officer of the City to be authorized to sign for the City and Resolution No. 398 was read in full as follows RESOLUTION NO. 398 BE IT RESOLVED by the Common Council of the City of Seward, Alaska, which is the legal governing body for the City of Seward, Alaska, duly convened in emergency special meeting called in accordance with the re- quirements of the Home Rule Charter, and at which a legal quorum was present throughout the meeting, the , for the City of Seward, Alaska, be and is hereby authorized and instru- cted to do all that is necessary in final settlement of fire insurance claim for loss of electric generating plant, warehouse, equipment, ma- terials, supplies, etc., and to sign proofs of loss for said claim. This Resolution to be in full force and effect immediately upon passa- ge and approvaL Passed and approved by the Common Council of the City of Seward, Alaska, this 8th day of July, 1964. Councilman Zentmire-I would move that the Mayor be instructed to consu- mate the document finalized by this Resolution No. 398 seconded by Clmn. Vincent all in favor. Councilman Vincent- I would move for the enactment of Resolution No. 398 seconded by Clmn. Lantz all in favor. Councilman Zentmire-I move for 2:55 p.m. adjournment seconded by Clmn. Vincent Approved: ~~/lrt.Jt~on Mayor Attest: Meatrice ~. W tts, City Clerk-Trease 1\.") rz ~. l~ e".: .- ~ v Special Meeting July 14, 1964 249 I A Special Meeting of the City Council for the purpose of considerin~ (1) Letter of request to Corps of Engineers to demolish generation'" plant and adjacent electric shop burned down in March 27, 1964 fire: (2) Resolution No. 399 applyin$ for transition funds due to fall .3hort of revenues due to March 27, 1904 disaster; (3) Name Electrical Engineer to engineer moving a pole line Van Buren to Mile 5 was called to order by Mayor Stockton at 4:00 p.m, July 14, 1964. Roll was called and those present were: Mayor Perry Stockton, Councilmen Bill Lantz, Richard Kirkpatrick, william Vincent and Del Zentmire. Councilmen Dan Bedford and,vil.liam Shaw were absent. l'!iayor Stockton referred to the fact that this special meeting was called with less than the required s1:: hour written notice since the Council and Staff were occupied with visiting dignitaries from ;~shington, D. G. and there was no objection. Item 1 -See Above- Councilman Zentmire reported that the Corps of 3ngi- neers has just now received the bid for demolishing the power plant and that the resident engineer desires time for the Corps to give considera- tion to the bid; that the alternate in the bid allowed the contractor to take pos~~i~~ ~f~~ scrap and that this had come in at a value of $1,800 whic~~tW~~e~Ydent engineer wished to further evaluate; also that he wished it to be a matter of record that the Corps of Engineers beli- eves that the standby power plant could be placed at an area close by the old location and that this would not hinder the demolition contract. Mayor Stockton also noted the small value placed on the scrap material by the bidder. Clmn. Zentmire advised that there were problems involved in handling scrap of such weight and size, and that it seemed to be the consensus of opinion that it was not probably worth more than this. Mayor Stockton asked if the demolition contract was to be paid O.E.P. Funds or City Funds and the Corps of Engineers resident engineer advi- sed by telephone that this was an O.E.P. contract with no claim on the city's insurance money. I Councilman Lantz reported that he had roughly computed the value of the scrap at about $2,200, but asked that it would be possible for the city to take possession of the scrap apart from the demoli~ion contract, and if the city could then use the proceeds i'rom the sale of t.he scrap to replace electrical equipment and inventory not covered by insurance. Considering the fact that the Corps of Engineers was not entirely sa- tisfied with the bid price and that he did not believe that this pro- ject would materially increase the employment in Seward, Clmn. Lantz- I would moved that we hold this item until our next regular meeting which will be Monday night seconded by Clmn. Vincent. Mayor Stockton su ested the tablin be until next Thursda when there will be a s e- Cla meeting. ote - all in favor Mayor Stockton requested Glmn. Zent- mire to report this discussion and action to Mr. Jack Spangler resident engineer. Clmn Lantz advised that in the event there seems to be an emergency making a hasty decision on this matter before the next regu- lar council meeting desirable that he would be in favor of taking action on this when needed. ~tem (2) - See Above as follows Mayor Stockton read Resolution No. 399 in full RESOLUTION NO. 399 I State of Alaska Department of Administration Application for Federal Transitional Grants (Under Authority of Chapter 101, SLA 1964) Under the provisions of Chapter 101, Session Laws of Alaska, 1964, on behalf of the CITY OF SEwARD, ALASKA (Local Governmental Unit~, I here- by make application to the State of Alaska for Federal Transitional Grants made available to meet shortfall in revenues of municipalities and school districts, resulting from the natural disaster of March 27, 1964. Attached and made a part hereto is a resolution adopted by the govern- ing body of the CITY OF SEWARD, ALASKA,(Local Governmental Unit), au- thorizing application for this financial assistance, providing a state- ment of the amount of financial assistance required and includina a detail of the computations and bases on which the requested figu~e was 250 Special r.leeting <July 14, 1<;64 Regular ='Ieeting July 20, lCj64 1\"'; cr. cl(~vel Jped. I~' Ii~ ,i:3 unders~ood that allocation by the State of available funds may re- qlnre proratJ.on of the amount requested in order to provide an equitable d:~stribution among the several governmental units involved. E':. It is further agreed that the CITY OF SEwARD, ALASKA (Local Governmental Unit) will maintain its accounting records in such a manner as to segrega- in the accounts the expenditure of these funds as well as expenditures vUlich may be directly related to extraordinary operating costs occasioned by the natural disaster. Documentation such as invoices, time reports, work orders, etc. supporting these expenditures will be retained in such a form as to permit audit by the state or its designee, to determine the purposes for which such funds were expended and to verify the accuracy of the amounts recorded in the accounts. Reports of expenditure of these funds will ,be furnished the State as may be requested at reasonable intervals. Dated this 14th day of July, 1964. Councilman Vincent asked if this Resolution should not set forth the a- mount of money which the city is requesting and Mr. Beck advised that the city's auditors telephoned this afternoon to say that they were asking for additional time to submit the proper figures in support of this Resolution, that Seward is notAhe only' City in need of additional time, but that the Resolution neededr~ to be authorized in order to forward it and the figu- res as soon as the figures were ready. Clmn. Lantz advised that he would 11~e to have the Council state instructions to the staff that the applica- tion was not to exceed a certain amount and not be below certain amount and it was discussed that the figure tendered in previous correspondence and discussion was about ~586,000 and this had been increased at the time of reporting to the Federal Budget and Treasury Officers. Councilman Kirkpatrick - I move for approval of Resolution No. 399 second- ed by Clmn. Zentmire Glmn. Lantz requested that a figure justifying the filing be made a matter of the record and suggested this be in the neighb borhood of $600,000 Mr. Beck suggested that since this is the amount es- timated as the basis f6rrequesting an advance on these funds from the Statf Jii'y.:.. liJ:ayor Stockton's letter dated July 9 this was agreed vote- All in favor. - Item 3 See Above- City Clerk reported a telephone discussion with VIr. Rodger Mills of the State highway department wherein he had advised that the State would be moving the highway west and toward the city's power li- ne poles,from Van Buren to r~ile 5, and this of course necessitating the moving of the poles; requesting the city inform them who would be acting engineer on this project for the city, and whether the city desir~to se- cure its own easements for the pole line or if it desir~to remain on the highway easement. Mr. Beck advised the Council of further discussion with Mr. Thompson of the highway department and presented sample lette~s which the Council could use in asking the State to make the pole line move a part of the highway straightening project if this was the dec~sion of the city. Clmn. Zentmire I would move that Tryck-Nyman and AssocJ.ates be na- med as the engineer on this projec~seconded by Clmn. Kirkpatrick Clmn. Lantz asked that the staff make certain the engineering costs be included in the State contract. Glmn. Vincent requested information be secured on why the pole line had to be moved. Further toClmn. Lantz question the City Clerk advised that it was her understanding of Mr. Mills comments that under the recent more restricted legislation that where a city's pole line is situated on State highway easement there can be one move at State ex- pense, and after that any move is at the city's expense and with the State retaining full control of the highway location. Vote - All in favor Councilman Kirkpatrick - I move for adjourment seconded by Clmn. Zentmire 4:30 p.m. Attest: U;Z;;d y ;?/~ tr.~ Beatrice E. ~watts, City Clerk-Treasurer Aproved: .=. chlWj a ff~ Perry R. Stockton, lQayor -------------------------------------------------------------------------~ Regular Meeting July 20, 1964. The regular meeting of J '" 20, 1964 was called to order at 8.00 p.m. Regular Meeting July 20, 1964 by Mafor Sto?kton. R?ll was.called and those present were Mayor Stocktm C<.:)Uncllme~ Rlc~ard Kl::kpatrlck, Del Zentmire, Bill Lantz and ililL.alt1 Vlncent. ljounCllmen ~\hlliam Shaw and Dan Bedford were absent crrv A-rr6JRtJE-V IH$() pt<:ISSIO/IIT, ~ ., I Item 2 - Minutes- The City Clerk advised that no minutes were ready for the Council. 2"""1 I;) Item 3 - People present-no persons had requested audience of the Coun- cil I Item 4D- Demolition of electric generation plant and shop. Playor Stock- ton.advised that plr. John Spangler, resident engineer of the Corps of Englneers, had requested that this item be moved up on the agenda so that he could be present and still make another meeting. No objection. lIiayor Stockton reviewed that the Corps has said it would demolish the electric generation plant but that the cost would be ~1800 hi6her if the contractor does not take the salvage than it would be if he does take it, and that over the past several days there has arisen a dif- ference of opinion on how to proceed with this contract. Mayor Stock- ton requested Mr. Span6ler to inform the council regarding the Corps of Engineers position in this matter. Mr. Spangler referred to the original project proposal and request by the former City I!;anager for demolition based on the premise that the engines were usable and would ~has be~uitable for repair and reinstallation on the same site; that early proposal was based on insufficient study and a more detail study by the manufacturers records the opinion of experts that these engines are not usable as such again; that since are in fact juni this changes the picture. I Mr. Spangler suggested that the City replace this early request for a demolition project with another letter or resolution requesting what it really wants and needs ; tha:t:ifcity wants the entire plant removed this should be made plain and if it wishes to retain the engines this also should be made plain; that this resolution should go to O.E.F..; and further that if the city does chose to retain the engines that it was his opinion the building would be demolished and the engines saved - would probably go a little further and clean up the debris also. Mr. Spangler advised his personal opinion that it would be best for the city to get rid of the entire thing; that he would further advise that the project does not have enough money left to completely clean-up the area so that the Corps would have to go through the project financing condition, and that he was quite sure the Corps would not move the en- gines more than once since they are very large and situated on a large concrete slab which may be very thick. I Councilman Lantz asked if the Council were to. adopt resolution asking the Corps to clean up the entire area if the Corps would object to the city salvaging any of the material in the meantime. Mr. Spangler advised there would be no objection but also any cr~dit for salvage taken would lessen the value of the contract. Councilman Lantz asked if it might work out if the city were to arrive at a contract with a salvage concern prior to the letting of the contract and Kr. Spangler revie.wed that this would alter their request for bid, and the feasibi- lity of demolishing the plant; that he believed the ~1800 figure for the value of the scrap was not a correet basis for comparison since. the value. of scrap varies with the amount which can be t~ken o~t at a g~ven ~~catlon as well as the quality of the scrap; that tne ch?lce here lS really with the scrap included,total demolition, and d~b~ls removedjor demolition and the scrap moved once to allow the demolltlon to be per- formed. It was clarified that the value of the contract was to be covered by a.E.p. funds and therefor the city had no jurisdiction with regard to whether or not it was good contract. The Council discussed the matter of the scrap at length and to Clmn. Vincent's question Mr. Spangler advised that he did not know if any value received for the sale of the scrap, should the city choose this alternative, would have to be applied with the fire insurance money toward the rebuilding of the standby generation plant, Mr. Spangler advised that by proper presentation to a.E. P. through, G.B.A. that drill presses, tools, lathes, instruments and other equlp- ment which the city might have lost in the disaster would be replace~ that he '.was ' now preparing lists of estimated loss in order to open this project; and Mr. Hammond, foreman of the electric department, was requested to continue working with Mr. Spangler on this project. 252 Regular IvIeeting July 20, 1964 -J ~cuncilm<=:-n Vincent advised that he had had some reservations regard- lng the Junk arrangement and would like to say now that he withdrew these reservations except for the two reels of wire cable which he un- derstood to be city property and this was agreed. Council discussed whether it wished the fuel tank and Mr. Beck recommended this be de- layed until it was known if new buried tanks would be provided by O.E.P. as understood from a previous meeting. Councilman Zentmire advised that he was declinin~ to vote and had not- voted on this subject since he is on the (H & K)lwhich is low bidder) payroll. Mayor Stockton advised this was the proper proceedure. Clmn. Lantz also advised that his concern in this matter was to secure funds .to cover purchase of replacement tools, equipment spare parts etc, and that with this problem taken care of through O.E.P. and G.S.A. that he had no objection. Clmn. Kirmpatrick advised that he did not want the city to get involved in a scrap disposal matter; that everyone he has ever known to be involved in this business, and he did know of quite a few, found that it was a very difficult quarrelsome and unprofitable business for those inexperienced in it. Clmn. Lantz - I would like to move that we draw up a resolution asking the Corps of Engineers to de- moli$h the electric generation plant and garage-warehouse and to clean UP the debris. Seconded by Clmn. Vincent. All in favor. with Clmn. Zentmire abstaining per above. Myr. Stockton asked if this would suffice to change the original request and Mr. Spangler said it would if the resolution reflected the fact of the change. Item 4A-Resolution No. 400 approving lease of a portion of Lots 21 and 22, and all of lots 23-)6 incl. in Block 20, O.T.- Resolution No. 400 was read by the Mayor and is not set forth here inasmuch as the pro- posed lease was unsatisfactory to the leasee and was returned to the Council at the next meeting. The City Council having received a copy of the proposed lease, as well as H & K Constructors, which were re- presented at this meeting by Mr. Porter, the lease was not read in full at this time but Jeferred as Mr. Porter advised that the correct name of the lessee was Seward Salvage Incorporated rather than H &. K Con- structors; that the material desired to be stored on the lots was not junk, but rather the disassembled metal buildings from the railroad dock, and that they would be stored there until next spring when it is planned to re-erect a warehouse structure in Seward for someone who wants one; that it is not the intent of Seward Salvage Incopp. to leave any junk on the site, and that the use would be entirely to store this re-usable material within a fenced area; that in response to the Council's question regarding the small amount of the fee, that this was a repetition of the fee offered Standard Oil Company for a smmilar lease and designed to cover the paper work and administrative cost. Hr. Porter advised also that the ninety day cancellation feature was not acceptable inasmuch as they would not be able to move this material until time to re-use it. Clmn. Lantz asked if the one year term would affect the Urban Renewal Ptogrron in any way and this was not known for certain. Mr. Bollock advised that a cancellation provision do'be re- tained in the lease inasmuch as highway construction and other features of Urban Renewal might be in process before the termination of the leas( . Mr. Porter advised that while the flat ninety day cancellation clause was not acceptable that cancellation following adequate notice due to need of this land in the Urban Renewal Project would be acceptable. It was agreed that the changes in the lease were material and it should be rewritten; with Mr. Porter to inform the City of the name of the Pre- sident of Seward Salvage Incorp.; that he understood he was to be Treasurer. elmn. Vincent advised that he would like to know who the City was doing business with. Mr. Porter advised that I'lr. Huntington of H & K Constructors and himself would be officers of the Company, that one of the principal backers would be Mr. Joseph Fought of Fought Steel Company of Portland, Oregon. Clmn. Lantz asked if any Seward people were involved in this company and Mr. Porter replied that he was the only one since he now considers himself a resident of Seward, having purchased property here. elmn. Lantz- I would move that we instruct the City Attorney to prepare a lease document be- tween the City of Seward and Seward Salvage based on the above dis- cussion and to be presented to the Council at the next meeting. Se- conded by elmn. Kirkpatrick. All in favor. Item 4B-The first part of this item having been taken up at the be- ginning of the meeting~ the Counyil now turned to the second part~. Authorizing purchase OI first unlt of the sta~~by.electrlc ge~era~lon plant- Myr. Stockton reviewed the status of tnls ltem alo~g wltn the . study conference between the Council and the Corps of Englneers whereln t,""l 'Z :-0"; '-"- ...-'" '" - .- I I I ~ 2egu:"o.r ~o~;.nc:_~_. ==ee~:~::-:.:~ (.....')>~_.../ 2C, :_S~'~l,'+ , "Cb the Council had ~ln.j '.red at. t.:y ge;".'ral spccifi::at:_cD3 desired for~iii) standby generatiul p:"'ant 'fl>L.:ll al'; ;:w i'ollol'ls in Il.e.:lOlution No. 401; and that I~Ir. Tan,'lka \,ri:;hel i'Jrt,hc~~ to ,)e 3u::e that t:le Council was i'uIly aware that such a piece of equipr'lo::c, coulc;; be secured requiring no buildino; but onl'! a sacet'f fence. ].lvr. .3tock::'on reviewed that the Corps of Engi~eers has' rii:id requirement", to foL,ow in procuring such equip- ment, and the City, in aUI~horLoing the Cor'ps to act for it, "Iould declarE an emergency regarding t]18 requirement for sealed bids and place the procurement under, tie _Federal, Go-~cr!1ment " ~ requirements. hyr. Stockt.on them read Resolut:LOn No. 401 In full a3 fO-1-10ws: B.E3CJLUTIOlr NO. 401 ',VHEREAS the City of Sevlard at 3pecial. emer,rel}CY nmeet~ng 9f July 8, 1964 formally approved settlement of ltS clalm lor flre lnsur~nce on its electric generation planG, garage-warehouse and content~ In the to~al s~ of Three Hundred Forty-one Thousand One Hundred Flfty and 75/100 l~34l,150.75) Dollars, se~regated as follows: Diesel Generation Building...................... $ 35,OOG.00 Equipment, Furniture and Fixtures therein....... 291,150.75 Frame Garage-#arehouse Building........~........ 10,000.00 Distribution Materials ~ Supplles contalned in Garage- j{arehous e. . . . . . . . . . . . . . . . . . . . . . . . . . . 5.000.00 ~ 341,150.'75 .VHEREAS the Office of Emergency Planning.has p:j..edged its .financ~a:j.. assistance to pay for t~e co~t of rep:j..aclng ~ald.gen~ratlon faclllty including full integratlon wlth the ~ltyrs dlstrlbutlon system ~ver and above the amount of said fire insurance settlement as pertalns to the generation facility, or the sum of ~336,150.75; and ;VHEREAS the City of Seward by its Resolutions No. 304 and 387 and by Agreement dated Epril 3, 1?64 0as requested and authori~ed the U.S. Army Engineers, Alaska Dlstrlct, to reconstruct all Clty facili- ties destroyed in the March 27, 1964 disaster; and WHEREAS the replacement of said generation facility is considered and declared to be of the utmost importance and of the most urgent need due to the possibility of electric outage caused by failure of the transmission line which traverses over fifty miles of rugged mountainous terrain and which is presently the only source of electric power to the City of Seward and surrounding area; Nail, THEREFORE, BE IT RESOLVED that the Gity of Seward intends, and hereby so declares this intention, to disburse up to the sum of Three Hundred Thirty-six Thousand One Hundred Fifty and 75/100 ($336,150.75) Dollars toward the replacement of its standby emergency generation facility and the land therefor; and BE IT FURTHER RESOLVED that an emergency does exist due to the ~Iarch 27, 1964 earthquake, seismic waves and fire and therefore as pro- vided by Section 12.2 of the Home Rule Char~er, the requirements of Section 12.3(c) of the Home Rule Charter are hereby waived for the purpose of authorizing design and emergency procurement of said standby generation facility including in@ediate purchase of first unit by the U.S. Army Engineers, Alaska District, under existing Federal regulations for the City of Seward, said facility to meet the following requirements of the City of Seward: 1- 2. 3,000 KW diesel, portable or semi-portable, generation unit/sf. No. 1 to be of a type requiring no building to house, but rather to be outdoor units with hurricane fencing to enclose. Manual control operation. Dead load pickup. Expandable facility. 3. 4. 5. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the GOMuon Council of the City of Seward, Alaska, this 20th day of July, 1964. Clmn. Kirkpa~rick asked about the manual control feature and Myr. Stockton advlsed that the use of the word manual was a little deceiving in terminology, but actually the plant is automatically controlled as to.the starting of the engine but to place the power on the line, sWltches must be manually operated. Clmn. Lantz asked about the need for electric shop space and }1r. Beck explained that the shop is to be in- cluded in the Public ~orks Building for all departments, and that maximum space had been requested in the replacement of the Public ',\lorks Bldg. to include the electric shops. In reply to Clmn. Lantz's question, r,jyr. Stockton advised that the Corps of Engineers had said it would assure the 254 Regular Fleeting July 20, 1 Sit)!} C=-ty a fully operable system. Myr. Stockton also reported that O.E.P. r,ad ~efused applicable City Administra0ion costs as expenses which could be deducted from the City's parti:::ipation in this project; but he 0tilL did not agree with this inasmuch as the Federal Goverrunent was cltar:?;ing its overhead to the project, and that if desired he "muld dis- cuss this further with O.E.P. Council concurred. Clmn. Zentmire- I would move for the approval of Resolution No. 401. Seconded bv Clmn. Vinc3nt. All in favor. 1\.'") :z ,'-"~ , ,'-", ......' ., - Item 4C-Amendment to Resolution No. 396 correcting description of area to b3 replatted in Proposed new Two-Lake Subdivision- The City Clerk ex- plained a problem which had developed in this new Subdivision in attemp- ting to overlay the old plat with the proposed new plat, which is a re- quir3ment of the proceedings, where it became apparent that the layout for the new Subdivision covered the 'West one-half of Lots 3 and 11 in the Laubner Addition and 22 in the Federal Addition in addition to that area set forth in Resolution No. 396; that Mr. Nyman had then prepared this overlay since none of the City's maps were on the same scale, and that there were additional privately owned lots in this additional area; that she thought the problems were not insurmountable if trading of land ,louli be proper and agreeable to the owners; that it was now necessary, however, to reschedule the Public Hearing date if the Council does wish to proceed with this matter; that the Council was still the maj~rity land owner by a large 'margin. Clmn. Lantz suggested the City l'.'ianager and Planning and Zoning Commission work out the details of this matter and that if it cannot be worked out perhaps the City would have to withdraw. The timing of this project in connection with the reconstruc- tion of utilities was reviewed, it was clarified that the City is act- ing as land owner here in petitioning the replatting authority rather than acting as the governing body, and that this step could be taken in order to preserve the time schedule and still leave the coordination for the new City Manager. The Council asked if there were known to be any problems in connection with this new Subdivision and the Clerk ex- plained that I~r.Garritt Hoogland had reported his understanding that the City was agreeallile to providing an access route to his lots on the East side of Block 11 in the Laubner Addition by using some of this land and which from the aerial map appear to be very desirable building site; that it was impossible to reach the lots from Second Avenue; this problem to be brought to the attention of the City Manager and Planning and Zoning Commission. -""'"I Resolution No.~96 amended was read in full as follows: RESOLUTION NO. 396 M~ENDED ~~EREAS, the Common Council of the City of Seward desires to replat a certain parcel of land described as follows: Commencing at the Northwest corner of Block 13 in the Laubner Addition to the City of Seward, Alaska, then6e South along the West boundary line of said Laubner Addition and the West boundary line of the Federal Addition and its extention for a distance of about 1845 feet to the centerline of "B~ Street ex- tended, thence East to the East boundary of First Avenue ex- tended, thenc e North along theivest boundary of Block 15 in the Federal Addition to the South boundary of I1C\I Street, thence East to a point imtersecting the centerline of the alley in Block 16 in the Federal Addition extended, thence North to the North boundary line of the Laubner Addition, thence West to point of beginning, all within the corporate limits of the City of Seward, Alaska, and ~~EREAS, the City of Seward owns the majority of the land affected by said proposed replatting, which claim is supported by ownership of the park area around First Lake in the Southwest corner of the proposed subdivision in addition to: Lots 11 and 12 in Block 16 of the Federal Addition Lots 1-7 inclusive in Block 23 of the Federal Addition Lots 1-7 inclusive in Block 24 of the Federal Addition Lots 1-14 inclusive in Block 1 of the Laubner Addition Lots 1~14 inclusive and Lots 27-40 inclusive in Block 2 of the Laubner Addition I I I Lots 27-40 ~~~~~:Iv~e~~i~ro~~~r ;E't~~0~aubner Addition 255 Lots 23, 24, 25 and 27-)8 inc:cusi'le in Block 11 of the Laubner Addition Lots 3-30 inclusive and 36, 37 and 3g in Block 12 of the Laubner Addition Lots 8-20 inclusive in Block :1.3 of the Laubner Addition, to tlle City of Seward, Alaska, and ~iJHEREAS City's acceptance of offer to sell Lots 31-35 inclusive in Block l~ of the Laubner Addition is a ~atter of record in the Council minutes of regular meeting of July 0, 1964, and transfer of title is in process, and ~ffiEREAS, the land affected by this ~etition and which is not owned by the City of Seward is listed as follows in further support of the City~ claim of owning the majority of the affec~ed land: Lots 7, g, 9 and 10 in Block 16 of the Federal Addition Lots 3 and 4 in Block 22 of the Federal Addition Lots 21, 22 and 20 in Block 11 of the Laubner Addition Lots 3-7 inclusive in Block 13 of the Laubner Addition WHEREAS, the purpose of this proposed replatting is to divide the land into lots which by adapting the size and shape of the lots, and location of streets and utilities to the terrain, will provide on each lot a suitable location for a residential building, which condi- tion does not exist as the land is presently subdivided; and 'iJHEREAS, it is the desire of the City Council to prepare these lots for swapping with those persons whose homes were rendered unoccupiable by the disaster of I"iarch 27, 1964 and as set forth in Ordinance No. 335 since the other lots the City has for this purpose are insufficient in quantity GO meet the need. NO~, THEREFORE, BE IT RESOLVED that petition is hereby made to the Platting Authority of the City of Seward, a/k/a Planning 1 Zoning Commission of the City of Seward, for approval of replatting of the above described area in accordance with Preliminary Lay Out of Pro- posed Subdivision, Two-Lake Area, date June 30, 1964, copy of which is attached hereto and made a part hereof, along with an "as is" map of said area showing the area to be affected; said petition to be filed with the Clerk of the Platting Authority and the City Clerk with in- structions to the City Clerk to proceed as required under Section 40.15.150 of the Alaska Statutes 1962 Annotated. This Resolution to be in full force and effect immediately upon pass- age and approval and thereby replacing in total Resolution No. 396 as adopted July 6, 1964 wherein the property description is incorrect. Passed and approved by the Commun Council of the City of Seward, Alaska, this 20th day of July, 1964. Clmn. Vincent- I would move that we adopt this Resolution No. 396 as amended. Seconded by Clmn. Kirkpatrick. All in favor. Item 4D-See first item of business this meeting. Item 4E-Resolution No. 402 approving purchase of South 20 feet of Lot 10, Lots 11-15 inclusive in Block 16, O.T.-This item postponed while the City Attorney was temporarily excused. Item 5A- June accounts payable- The Controller presented the June Account Payable and answered questions the Council had on specific bills, Council presented with a schedule of the amounts owing by name of vendor and amount. Clmn. Vincent- I would move for the a roval of June accounts payable in the amount of $10.2 0.57. Seconded by Clmn. Zentmire. All in favor. Detail as follows: Alaska Copy Center-~12.51; Alaska Court System f150.00; Alaska Div. Cons. Freightwa;rs-$7.00; Alaska Telephone Corp- $204.05; Anchorage 'rimes Publishing-.p45 .00; Andy's Oil Delivery-;p20Ci .00' Artie Off~ce Mach. Co.-$58.68; B & C Auto Electric-~34.1e; nay City , ~otor~-~5b.a5; Blake, Moffitt & Towne-~44.92; Chugach Elec. Assn. Inc.- ;p7,77o.00; Cr<;iig Taylor Equip Co.-~245.44; C<?mmercial Stationers-$1.40; C & S,Motors-~2.00; General Electric Supply-$47.51; Gov't Statistical Corp-$370.20; Industrial Air Products-$3~60; Kenai Lwnber Co.-$21.37; Line Material Ind.-$32.o5; Mart Variety-~2.32; Modern Motors-$302.62" tIoore Business Forms-$229.62; Northern Supply Inc.-$20.36" Osbos Ele~. , " Supply-,~b.20; Pacific Coast Stamp Works-:.j)l9.22; Peninsula Eotor Co.- fI5.b2; Petty Cash-$24.04; Mrs. L. A. Ray-~125.00; Seward Public Utilitie ;PI,082.65; Saind~ns Service Sta"-~65.02; Seward Builders SupplY-$3.~5; Seward Clinic-$bb.OO; Seward Contractors-~127.50; Seward Distributors- ;P463.00; Seward Drug Co.-~1434; Seward General Hosp-$IO.03; Seward ~l)'~~ ':Jor~',""~........ -'."OD.1-~"1,7 ""',,'" Y 2,1""\ =_S'~!..J.,.. ~!I:f~tJare Co.-:1>10.15; ;;;;~~~~d-'r:I-~~1~:i;~~uS~1:I;-;~:;:?73; 38wa~d Post News-Q4.00~ ij1;ate of Alaska, Dept Hi'tlays-~ /1'1.'>S; ;:::upply CentE~r-4l29 .49; Standard U :::0.-$18.32; Cordova Air Lines-~:3.0j; Sol J. Urie-$14.43; Pat R. .h.L:~iams-$l, 117.25 ;vV8S tern Utilit~ies5upply-$~, 1+12.03; Yukon Office Jupply-$51. 78; TOTAL JJ,;uUKT............................ $16,280.57 ~,.., .z \~. ,- ~ IteL1 5B- Authorize reopenin:; A:sreeiTlenc re relocation of power line at ~now River bridge crossing- Mr. Beck, City Controller, advised that "(,he State Highway people '.'lere in tovm to go into this project and to learn if the City was still planning on performing on its contract '.'lith the State; that it was necessary that the City be responsible for "he relocation, and not the State, but that if the City chose to let a contract on this that the State would pick up the entire cost; that because of the disaster and resultant impossibility of performing the contract as planned, that it is now requested that the Council give authority to amend the contract. Clmn. Kirkpatrick- I move we re- quest the State to amend the contract. 'Seconded by Clmn. Zentmire. All in favor. Mr. Beck advised that this would be brought back to ~he Council as the details develop. Item 5G-Authorize preparation of a8reement for relocation of power line Van Buren to Mile 5-The proposed widening of the Seward Hwy. tbn feet toward the West and tovlard the City's pole line as described in Item 3 of the Special Meeting of JulY14, 1964, page 250, was reviewed, and Mr. Beck explained that the State needs to know as soon as possi- ble whether the City is going to secure its own easements to receive the relocated pole line or if it will place the pole line on the high- way right-of-way; noting particularly that if the City stays on the State right-of-way. and a highway relocation were to cause another re- location of the pole line that this would be at City expense; that any City caused move would be at its expense; suggesting that we learn how much is involved in securing right-of-way adjacent to the highway. Clmn. Kirkpatrick advised his understanding that this highway reloca- tion is an O.E.P. responsibility and he therefor believed it would be to the City's advantage to get a right-of-way of its own. Mr. Beck said he thought these were not O.E.P. funds; also suggested that the City look at the feasibility of getting right-of-ways through condem- nation proceedings if there were difficulties. -- Glmn. Lantz suggested the City get its own easements since this would be best for the Future. Clmn. Zentmire concurred providing the City did not run into problems, but that if it did he would favor not pro- ceeding. Clmn. Zentmire moved for checking and report at the next meeting and withdrew the motion with concurrence of Glmn. Lantz's second when advised by Mr. Beck that highways consider this a very urgent matter though perhaps pushing the City to hard, that if de- sired he could call Highways tomorrow and advice that the Council wants to explore the feasibility of securing its own easements, and noted that the State did not yet have the map of the proposed route afailable to the Gity. Clmn. Kirkpatrick- I would move that we in- strucQ-the City Manager to attempt to acquire easements in that area and that if he hits one snag prior to the time that the State people need a definite answer on the pole line that we go to the second al- ternate of putting the pole line on the State rig~of-way. Seconded by Clmn. Lantz. All in favor. Council returned to Item 4E-Resolution No. 402 approvin9 purchase of South 20 feet of Lot 10, Lots 11-15 inclusive in Block 10, O. T.- The City Clerk reported that the Resolution was not yet prepared since it must contain the purchase provisions of the Escrow agreement which was not yet prepared. Mr. Pollock recommended that if the City is interes- ted in buying this property, which apparently it is, that an earnest money agreement be prepared by Mr. Baumgartner or himself outling the purchase conditioned upon the correction or removal of these exceptiom which constitute a series of clouds on clear title, that this earnest money agreement would be filed and recorded and the City would wait for the title to be cleared before making final payment; that if the City put out this earnest money in the sum of $860 to protect the pre- vious contract from getting in default, and then if something did come up that the title could not be cleared, such a paper would become a lien against the title of John and Maria Kiss; such Escrow agreement of course to require that the Novak contract be paid off at transfer. The City Attorney was instructed to draw such an earnest money agree- ment. The City Clerk was instructed to draw Resolution No. 402 con- taining the data usual to such a resolution and particularly that set forth above. Clmn. Zentmire-I would move for the adoption of Resolu- tion No. 402 providing for the purchase of South 20 feet of Lot 10, Lots 11, 12, 13, 14 and 15 in Block 16, O.T. of the City of Seward I I I per above in favor. :POc,,""'''' '::I....... "fPcp.L.~ Y') ~ .r,," ir ?f""'\ ._~,~,~.)..;,__'..-_.. ._,_~_.-.J__n<>~) ... ......__... '~"" discu3sio:~_ fer::. ::.he ..:lULl of ,';/000. Resoluti<,n i:o. 4Gc: a" rollo"ls: 1 O,,} __, ..J'-" Secc<nded by Clmn. Vincerfjfi 1~1l il.;2;SOLUTIO,: NO. 402 \J'rIEREAS, the crn OF SSiJA?JJ proposed :':'0 purchase from J6HN S. Aim MARIA KISS, husb1nd and wife, the South 20 feet of Lot 10, Lots 11, 13, 14 and 15 of :'310c,~ l:J in "he Original Tovmsi te of the City of Seward, Alaska; 1nd 1') "" ,'/'HEREAS, the pro;Josed total purchase price for said property is the sum of Seven ThoJ.sand and N07100 (.)>7,000.00) Dollars; and ,JHEREAS, a publ i: hearing upon such propos ed purchas e was held on July 6, 1964, after notice having been posted, all in accordance with Ordinance No. 315, and there were no valid objections made at said public hearing to the purchase of said property; NO'II, THEREFORE, BE rf RESOLVED that the City Nanager and City Clerk be and hereby are instructed to consumate said purchase by Statutory ;'iarranty Deed of the South 20 feet of Lot 10, Lots 11, 12, 13, 14 and 15 of Block 16 in the Original Townsite of the City of Seward, Alaska, for the City of Seward from John S. and Maria Kiss, husband and wife, for the total su~ of Seven Thousand and NO/100 ($7,000.00) Dollars; said purchase to be consumated in the following manner: (a) The City Manager and City Clerk shall execute for the City an Earnestl'iloney A~reement in the total sum of Eight Hundred Sixty and No/100 (~860.00) Dollars, said Agreement to be pre~ared by the City Attorney and to contain the requirements that (l) the total amount of ~860.00 shall be immediately applied to contract for sale betvleen John S. and I,laria Kiss, buyers, and ~,ialborg :~ovak, seller, in escrow with the Seward Branch, 1<'irst National Bank of Anchorage, and (2) in the event John S. and l,laria Kiss are unable to clear the clouds presently existing on the titles to the above named lots, that said .~660. 00 shall become a lien against the said lots. (b) Said Earnest Money Agreement shall be recorded in the Office of the Deputy Magistrate and Ex-officio Recorder for the Seward Recording District, Seward, Alaska, (c) Said Ecarnest Honey Agreement, said fully signed Statutory ilarranty Deed to the City of Seward, and the remainder of the purchase price or the sum of Six Thoufsand Three Hundred Twenty and NO/100 ($6,320.00) Dollars shall be placed in escrow with the Seward Branch First National Bank of Anchorage, to be de- livered as follows upon receipt of applicable Quiet Title Judge- ment or such other instrument as may be approved by the City Attorney as evidence of Seller's ability to deliver clear title to said lots: Said Statutory .,varranty Deed to the City of Seward; One Hundred Seventy-three and NO/100 ($17,.00) Dollars to the City of Seward in payment of 1963-64 property taxes against said lots: sufficient funds to payin full the above mentioned Kiss-Novak Contract of Sale which it is understood would be the sum of Five Tljousand Three Hundred Twenty and No/100 ($5,320.00) Dollars more or less; and the remainder of Eight Hundred Twenty- seven and NO/100 ($027.00) Dollars more or less to John S. and Maria Kiss. Publication of Resolution No. 402 shall be by posting a certified copy on the bulletin!:; board at City Hall and on the bulletin board at the U. S. Post Office in the City of Seward, Alaska, with a notice of the places of posting and a brief statement of the purpose of this Resolution to be published in one or more newspapers of the City, all in accordance with Ordinance No. 315. Passed and approved by the Common Council of the City of Seward, Alas!;: this 20th day of July, 1964. Item 5D- Councilman Dan Bedford's resignation- Myr. Stockton reviewed Clmn. Bedford's resignation of some weeks ago due to the fact that he is temporarily 'tlorking in .Whittier and he thought unable to attend Councml meetings; that prior to action by the Council, Clmn. Bedford had withdrawn his resignation upon learninG that he would be able to attend meetings; that conditions had now reversed themselves again and he had asked the l'~ayor to re-enter the resignation as of July 20, 1954. Clmn. Kirkpatrick-I move we accept elmn. Bedford's resignation. Seconded by ~~n~ Zentmire. ?Legu~ar ~~~eetinG Ju2..y 2C, All L1 favor. ... --. /' , C_:7')L} l\.."l CZ .;,yr. Stockton advised that he had contacted a number of people and no- one seemed greatly interested in being nominated to the position, t'lOugh J'llr. Frank Lewis had indic a-c,ed that he would be willing though .'1ot eager. The Jv:ayor advised that he thought it was highly important ~o fill these Council seats. Glmn. Kirkpat~ick suggested the appoint- ment delayed,a bit, though he thought Mr. Lewis would be very good on ~~e Council, for both appointments to be before the Council and for the Council to be prepared to act at the next meeting. ~lyr. Stockton advised he would really prefer to have this vacancy filled as soon as possible. Clmn. Kirkpatrick really, I have no ob~ection, I would move that Frank Lewis be appointed to fill the Council vanancy of Dan Bedford. Sec~nded by Clmn. Lantz. All in favor. .- e;: Item 5E- Discussion regarding Halibut Producers Cooperative request for facility-Tliyr. Stockton advised that Mr. Terril Schenk for Halibut Pro- ducers Cooperative called and advised him they had a problem in the present plan whereby O.E.P. says they cannot build back any of the Cityfs facilities leased out to private concerns though lost in the disaster; that Mr. Schenk had gone to Anchorage looking at the avail- ability of land and has chosen a suitable sppt, but that Halibut Pro- ducers is not in a financial position at this time to build the build- ing. Mr. Schenk being present, Myr. Stockton asked him if this was their situation and he said it was with clarification particularly for the City Attorney, that Halibut Producers is concerned with just the shell of the building as it would outfit with its own equipment. In answer to the Councilfs question, the City Attorney advised that he thought Seward very, very badly needs some industry and thought the Council had every right to make a decision on this matter concerning this and other leases the City had with local industries; also that the Council had every right to decide whether it is going to restore one or another or all of these facilities; that he did not know whether the Cityfs experience with Halibut Producers was an entirely happy one or not, but that from a purely economic point of view that he thought the City had the prerogative of deciding such a point. Clmn. Lantz suggested the 504 Funds available through Small Business A&ninistration as a possible source of financing and I,lyr. Stockton asked if this Corporation was a going thing. Clmn. Lantz said its corporate papers had been filed. Mr. Pollock suggested that there might be a possibility for a Small Business Administration disaster loar for Halibut Producers and then the building still belonged to the City but Mr. Schenk said that Halibut Producers had already borrowed to the hil t and '''las not aware of this change in rebuilding the facility until he had arrived in Seward expecting the building program to be moving forward, and that it was a terrible shock when he learned these things; that Halibut Producers in Seattle said they just could not borrow any more money. Myr. Stockton suggested the Congressional delegatea might be contacted to ask for a change in the decision regarding O.E.P. with item of per- suasion being the fact that O.E.P. is rebuilding International Airport and the Valdez dock and warehouse facilities. It was agreed that the Ivlayor should talk with the Congressional delegates the following day. Glmn. Kirkpatrick noted that even if the City is unsuccessful in this effort that it cannot afford to lose this industry, and that he thought it would like to hear the Cityfs sentiments in this regard, his own being that it would be in the best interest of the City to have a City owned building in that area. Clmn. Lantz concurred that the City Should expand every possible effort to rebuild such a building. Myr. Stockton asked Mr. Schenk what his Board of Directors needed to know beyond this since the City does not have the money. Mr. Schenk said they needed to know if the City was going to use every possible effort in its power to get them a building, and that he needed to know very soon because it takes some six months to get delivery of ice ma- chines, and that if they could not stay here he needed to get working on other things ; that Halibut Producers wanted to stay in Seward; that they would like to have an answer within a week. In answer to question Mr. Schenk advised that they were planning to install at least $180,000.00 worth of freezing equipment in a new plant in Seward. T~e City discussed possible buildings, docks, costs and means of finan- clng. Glmn. Vincent also urged clarification of the O.E.P. ruling I I I ./ Regular lieeting July 20, 19S4 (2~n h ' , . d l' n '1 d 1 . , , ~ t' t" . ..,,-, ;J t rougn tne al 0 our ~ongresslona e egatlon ln vlew 01 ne 0 ner ~wo apparen~ly similar facilities bei~g rebuil~ by O.E.P. Myr. Stockton sunl- marized this discussion for r~r. SchenK who then said that he felt the Council was going to do just all it could and that he has confidence in the Council and will ask his Board of Directors to hang tough a while longer. Mr. Schenk said he was sure the Council would be interested to know that the fishermen who came to Seward last year were very satisfied, that they claimed the service received in Seward was the best anywhere between here and Mexico and that in this area they had caught the best fish on the Nest Coast; that Halibut Producers had a wonderful season last year and is now very anxious to get back into Seward. Item 5F-Reoort of Council's representative to Borough Assembly- Clmn. Lantz reported onGhe recent Borough Assembly ]vieeting with regard to land se- lection by the Borough, discussion regarding a planning Commission wherein it was determined the Assembly would act in this capacity; first quarter budget enacted; Assembly terms setUed at 3 years for Ghose outside cities, and cities to establish their Germ of office for Assemblyman; some discussion regarding assessments of property and as everyone knows the Borough is not financially able to undertake this. Clmn. Vincent asked if there was any resistance to putting the sales tax on the ballot and Clmn. Lantz advised that everyone seemed to realize they had to come up with some fona of taxation and decided this was the best method. Clmn. Vincent discussed his own earlier efforts to bring this matter before the voters and asked if the people would be told that the reason for the sales tax is to come up with funds for a property assessment. Clmn. Lantz advised that it is now apparent that even a 3 /;, sales: tax will not bring in enough revenue for the schools so that the assessment program will require funds from some ot,her source. Item 5G-Resolution No. 403 authorizing those who may sign checks- Mayor Stockton noted that City Manager Fredivaltz had arrived and would soon be taking office. Resolution No. 403 was read in full as follows: RESOLUTION NO. 403 BE IT RESOLVED that the Seward Branch, First National Bank of Anchorage shall be the paying and receiving agent for funds deposited in the City of Seward checking accounts bearin~ the following names: City of Seward General Fund, City of Seward 1901 Reserve for New Fire Truck, City of deward Electric Department Bond Redemption ~ Reserve Funds, City of Seward 1953 Series ",iater Department Bond Redemption c;;; Reserve Funds, City of Seward 1962 Series "uvater Department Bond Redemp- Funds, City of Seward 1962 Water Project Construction Account, City of .seward Fire Station Construction Account, City of Seward, Publicivorks Building Construction Account, City of Seward Improvements Construction Account and C;{ty of Seward Hospital Elevator Construc t,ion Account, and BE IT FURTHER RESOLVED that said hereby inst,ructed to honor all checks when bearing any two of the following paying and receiving agent is drawn on the above lis"Ced accounts authorized signatures: Fred J.i/altz Beatrice E. Watts Perry Stockton Calvin C. Beck This Resolution to be in full force and effect immediat,ely upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 20th day of July, 1904. Clmn. Kirkpatrick-I move for approval of Resolution No. 40~. Seconded by CJfun. Vincent. All in favor. Item 5H- Clmn. Lantz advised that he would like to have Section 5.1 and 5.2 of the Home Rule Charter adopting procedures for administrative con- tinuity to come before the Council soon. Item 51- Clmn. Lantz-I will move that we adjourn to go into Executive ~ion to discuss some matters having financial ramifications to the City. Seconded by Clmn. Zentlnire. Mayor Stockton ordered this meeting to stand adjourned at 12:15 a.m. to move into Executive Session. At the close of the Executive Session Myr. Stockton declared the meeting in- cluding the Executive Session adjourned at 12:45 a.m. Approved: -.cz~ _J~~ PerryS ockton-~ayor ~)L!. 0 . R ' .' ~U egU~2T l,;eeting August 3, 1904 tne regular Council MeetinG of August ), 1904 was called to order by iiyr. Stockton at 8:03 p.m. Item l-roll\1lC1 was called and those present ':Ieee IvIayor Perry Stock ton, Councilmen ',lilliam Vincent, Richard Kirkpatrick, and Bill ]"antz. Councilman Zentmire arrived at about b:05 p.w. Clrr:n. ~villiam Shaw was absent. City Hanager Fred vvaltz and James :;louse for City Attorney Howard Pollock were present. Hr. Dick Sassara of Governmental Statistical Corporation, the City's fiscal advisor, Wa3 present. (* 3ee Item 2.) ,....~ r,. "'. ~. .- ~ Item 2-0ath of Office to Councilman Frank W. Lewis- The City Clerk ad- ministered the oath of Office of Councilman to Mr. Frank Lewis who was appointed to that office on July 20, 1964. Myr. Stockton then wel- comed Clmn. Lewis and presented the certificate of Office to him. Clmn. Lewis was seated and recorded as present. Item 3-1JIinutes-No minutes were ready for the Council. Clmn. Zentmire QIrivect at this time. Item 5A-Resolution No. 400 approving lease of a portion of Lots 21 and 22 and all of Lots 23-36 inclusive in Block 20, O.T. to Seward Salvage Go., Inc.-The City Ivlanager read the lease which Mr. Clouse had delivere( at the meeting. See Item 4A, July 20, 1964 agenda, page 252, and Item 4A, July 6, 1964 agenda for previous discussion. Resolution No. 400 was read in full as follows. RESOLUTION NO. 400 BE IT RESOLVED that lease between the City of Seward and Seward Sal~J vage Co., Inc. for a portion of Lots 21 and 22 and all of Lots 23- 30 inclusive in Block 20 of the Original Townsite of 3eward, Alaska be and is hereby approved subsequent to public hearing held on July 6, 1964 in accordance with the requirements of Ordinance No. 315 since which time it has been clarified that the lesee's correct name is Seward Salvage Co., Inc. instead of H ~ K Constructors, Inc., reference to demolition contract with the Alaska Railroad has been deleted since this is not the case, and the ninety day cancellation provision has been deleted; and the City Manager and City Clerk are hereby instructed to execute and deliver said lease. Publication of this Resolution shall be by posting a certified copy on the bulletin board at City Hall and on the bulletin board at the U. S. Post Office in the City of Seward, Alaska, with a notice of the places of posting and a brief statement of the pur- pose of this Resolution to be published in one or more newspapers of the City, all in accordance with Ordinance No. 315. Passed and approved by the Common Council of the City of Seward, Alaska, this 3rd day of August, 1964. Clmn. Vincent- I would move for the enactment gf Resolution No. 400. Seconded by Clmn. Kirkpatrick. All in favor. Item 5B- Resolution No. 404 requesting and authorizing the Corps of Engineers to demolish & remove old generating plant- Resolution No. 404 was read in full as follows: RESOLUTION NO. 404 WHEREAS, the CITY OF S~WARD by its Resolution No. 364 and Agreement dated April 3, 1964 has requested and authorized the U. S. AillvIT ENGINEERS, ALASI(A DISTRICT among other things to clear debris and wreckage from the areas where necessary within the City of Seward; and -WHEREAS, the electric power generation plant and electric garage- shop-warehouse owned by the City of Seward and situated on Lots 5, 6, 7 and 30-36 inclusive in Block 6 or the Original Townsite of Seward, Alaska, were destroyed and burned in the Harch 27, 1964 disaster; and WHEREAS, the City is requesting the United States Of America to complete the replacement of such equipment, instruments, tools and supplies as are necessary to the operation and maintenance of an electric generation and distribution system, which would be over and above the replacement accomplished by the City's fire insurance on same in the fotal wnount of FiveTHousand Dollars; and I I I Regular Eeeting Augus t 3, 1964 261 ;JHEREA3, after further study by manufac turing engineers, opinion J.3 .. that the generators cannot be rebuilt to be usable as such and are in fact junk, which chanGes the conditions on which Corps of Engineer,:; pro- ject for partial demolishing and no removal of debris was based; and IwHEREAS, the scrap value of the junk on the above named 3i te will apply as a credit on the cost to the United States of cleaning up said debris; NO'"" THEREFORE, BE IT RESOLVED, that the OFFICE OF EhERGENCY PLANHIN~ AND U. S. ABBY ENGINEERS, ALASKA DISTRICT be and hereby are requested to amend the original project for demolition of the electric generation plant and electric garage-shop-warehouse to provide for complete demo- lition and removal from the site of all debris and scrap junk with the understanding that the City of Seward forever releases any interest in the value of such junk as such value will be a credit to cost of demolition. It is requested that this credit be recoGnized in deter- mining financial feasibility of some other needed project. ~his Resolution to be in full force and effect i@nediately upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 3rd day of August, 19u4. See part II of Item 4B, July 20, 1954 agenda for previous discussion. Clmn. Vincent said that the way this Resolution is worded he would be very unhappy if the demolition crews were to handle those generators with kid gloves as though they were something of value, since this is stating that they are just junk. r-J;yr. Stockton said he believed this is i'lhat the Council was told-that they were just junk and Clmn. Vincent agreed. Clmn. Kirkpatrick-I move for adoption of Resolution No. 404. Seconded by Clmn. Lewis. All in favor. It;em 5C-Dick Sassara, Governmental Statistical Corp., Fiscal Advisors report~~r. Sassara advised that in looking over the correspondence in connection with the City's request for a report to know what his firm is doing for it, that he realized that much of the correspondence was pro- bably in the minds of the former City Manager, the City staff and himself; that basically they were working on things beyond the capability of Mr. Beck and Mrs. watts-such things as the fire insurance which he believed the City had it satisfactorily concluded recently; that while this had been rather brutal at times it had worked out well he thought and the final settlement of some ~340,OOO.OO instead of the ~240,OOO.00 origi- nally offered. Mr. Sassara then reco@uended that the Council place these funds in Se- curities owned by the local bank under the Goverrunent regulation known as the"Q Rate'l; a commitment having been received just this afternoon after rather extensive negotiation since these funds would not be required by the Corps of Engineers for a period of time qualifying for such in- vestment; that the exact term still needed to be determined by the Corps. Mr. Sassara continued that he had handled the re-purchase of the Street Improvement Bond which the Council had wisely decided to recall i@11e- diately after the disaster and to quesvion advised tlat he had made no arrangements with the contractor though he did know the contractor was aware of the problem; that it might be when Urban Renewal is firmed up that there will be no further need for this program and the,:;e funds would then be available for use in other areas than the first project. r-'lyr. Stockton noted here that the Bond issue vot.ed on by the people named the specific streets to be improved. Mr. Sassara described his efforts in presenting the case for the City of Seward before all State and Federal Officials working on the Omnibus bill and the fall short of revenues and extraordinary expenses legislation; that also he had successfully worked to have a provision included in Omnibus bill whereby H.H.F.A. may cancel outstanding bonded indebtedness for A.P.W. projects owed by disaster stricken cities in Alaska, that Seward has about $700,000.00 such Bonds outstanding, that if forgiveness cannot be secured would then try for an extention of the moratorium, so the City will have some flexibility in meeting its financial problems. The status of the ~135,000.OO street improvement program was referred to again. The City Clerk advised that the contractor had been notified and agreed to an extention as wellas H.H.F.A. but these facts to be checked and their approval secured for certain if any doubt as the~e did appear to be some doubt, though all members of the Council were in complete agreement that the project was to be simply postponed pending coordina- tion with the Urban Renewal Project, and under no consideration to be ab andoned. ~r~ ~assara continue;;S~~~~~~ t=;~~06~:~~ :L:~'G'~~;r~in~'::\~~at he considers to be c ll~:;h interest rate en elect:cic r8vr~nue bonds, L1at the City has a <coJ fiscal history, and reviewed the :?re3entation he had made to the Council some weeks before the dis2,st'3r for refunding of such bonds, c.dvi:Jing that he was .:3tUl wcr::in:; on .this and planning though this was ret -;:-,he time to underl.,alce the refundi':1is lie thouGht and explained in cieta:U why; that they were wo:rJdng a~_l t:Lrne on the City's Urban Re- Lom:'.. Project to secure such benefits .:13 ;:;he ninety percent Federal r~2.rticipation with the remaining ten to be paid by the State and no e,xpense whatever to the City, not even lands. The matter of having the street improvement and paving included under the Urban Renewal Project W&0 referred to again and it was thought to be possible, thus leaving the Gity's bond capacity available for street improvements in some otheJ area. Mayor Stockton again mentioned the fact that this Bond issue was vcted on for the certain specific streets and Clmn. Lantz advised his understanding that the Urban Renewal Project did not include paving. The City I'lanager advised cchat the latest thing is that the Urban Re- newal project has more money in funds than will be needed since Seventh Avenue is the line and they plan to use the remainder ofiunds for pav- ing; that the details of this plan are still changing rapidly. Mr. Sassara asked if the Government had made an application for O.E. P. replacement of lost equipment and rolling stock and the City Manae;er advised that it had. "-.-: ':Z -,-< ----. , , ~ Nr. 3assara reported on his extensive efforts working with O.E.P. to bring Halibut Producers and the San Juan facility back to Seward on the same basis as before the disaster and asked if the City had received a reply to the recent correspondence it had sent out and Myr. Stockton informed him of the rejection by all Government agencies. Clmn. Zent- mire advised that Mr. Ink was to let the City know within the week it/hat Small Business Administration or H.lI.F.A. under any of the feasible fi- nancing programs could do in these regards; that they felt there would be no problem in securing such funds, but not rebuilding by O.E.P. I,Ir. Sassara advised that there is a problem as to which method is chosen and that he is prepared to hear of the Council's instructions tonight. Mr. Sassara then reviewed the details of the so-called 5-0-2 program and the so-called section 7 loan program as to rates of interest, participation requirements, loan terms and so forth; advised that in order to pursue this he needed an idea of the amount of space, an estimate of the cost of the structure; mentioned also a program whereby equipment could be financed, and that these could be handled as1>o the City's participation on a normal revenue program which his firm could put together. Myr. Stockton suggested the Council consider arriving at a course of action on this,if the Council determines ~he 875 course shouldbe dropped, that he did not wish to comment on t;1is as he knew O.E.P. was bu;Uding a new dock in Valdez to replace a pri- vately owned facility as well as the Airport in Anchorage. Clmn. Zentmire reviewed the several refusals to approve this expenditure under 875 and especially the lenghty discussion with Mr. Ink the pre- vious 'l'hu*sday. Myr. Stoch:ton suggested a written commitment f;r'om Hali- but Producers CODperative before the City would go into any particular expenditure on any of these projects and the City Manager advised that ~ir. Harlan Hansen was going to write such a letter of commitment in- c~uding the specifications for the facility and advised that with the Council's permission he would pursue this. Clmn. Kirkpatrick advised his preference was the Section 7 program since it was less expensive ;:ind the facility would in City ownership and be on City property. Clmn. Lantz advised that the 5-0-2 program provided for continuing City ownership also and concurred with Clmn. Zentmire that this project should be expedited by implementation of the quickest and least expen- sive progrmn, and that he would like to hear the opinion of experts on this. The City Manager suggested lease proposals be worked out but it was decided at this time to simply secure the plans and for the City ~Jianager and l'.i\r. Sassara to continue pressing on this program. 'rheCity Clerk to inform all those whose help had been requested of this change. Mr. Sassara continued his report with the review of his work on the standby generator facility with present plans for the 1100 Kif unit for temporary standby to be put on the old site in about one month as the new units are from four to six months delivery. ~lrs. Pat Williams objected to uncomplimentary reference by Mr. Sassara toward the Electric fire insurance settlement saying that she did not realize this was going to come up for discussion again at this meeting and there are apparently still some misunderstandings which keep coming up, that she did not intend to reply to them at this time but would like to do so after reading the City Clerk's minutes. tir. Sassara said there was no reflection whatever on l<Irs. Pat :lilliams, but she felt the re- flection was on othe~who did not deserve it either. I I I Eyr. Stockton as;~:~';;=I~:~ ';~~;~~;~::~ ::::~:~'~~ \i; j'i~!:::! s fee and he advisecfl{i)H because of the b['()cl'l "cop-", of Lh'ci.:' 'dorl~ for "i1e City that a retainer fee had seemed be"'J, t:.he,c. '~hcy ,.'3d e:,tilllated about what their effcI'~ would be for the ~ity an~ ~ad 3e~ it :ort:.h in a letter to the City; t:.hat the retainer fee 'tJOu:'Lc5- ndt" corapen:..;.",ce '~heu ~,'or the work done in this particular period, but they were loo~in~ forward to working with the City in tile future; [,;'"ot 1:.:'s "Jatt:.> ",Tl'J Peate, Lan'lick, i."litchell and Company had asked for a billin,:; fur i~,'le 0:'),3 t quarter 'i:nicn had been submitted at :1'300.00. I-JIyr. 3too:(l:,on thanked Lr. .:>assara for this comprehensive report. Item 5D-Authorization to put into :eri'ect budgetted salary increases as of July 1, 1964- l1iyr. Stoc\ton a,:;'{e:l :.he City I,'Ianager if he had any re- c ormnenda tion on this i tern and i:lr. JfalGz said only that it is an item in the budget prepared and also reco~nended by the previous City ~anager ~o go into effect at July 1, that he had not been here long enough to form any opinion, but knowing the value the Council placed on Mr. Harrison1s opinion, that he vlould recommend that this be approved. Clmn. VincenG said he had only one ques tion ",'Ihich 1IlaS can the City afford this and Myr. Stockton said he did not know how to answer this without a current financial status report. Clmn. Zentmire recalled tnat these increases were included in the budgetted line items and not placed in the contin- gency item, and since the transitional funds had been received felt the City was morally obligated to put these increases which had been planned for many months into effect. Mr. Beck noted that these increases would come under the expenditures side of the program, which while provided for by the Federal Government; had not been provided for in the State Legislation, that this part of the program is moving forward, but also these funds not yet received; in answer to Clmn, Lantz1s question ad- vised that he anticipated no problem in tr.ere being sufficient funds to cover the increases. Clmn. Zentmire-I would move for the authorization i9r the budgetted salary increases as of July 1, 1964. Seconded by Clmn. Lantz. All in favor. Item 6 A-Resolution No. 400 authorizing investment in Hegulation lIQ" Rate certificates-Resolution No. 406 was read in full as follows: RESOLUTION iJO. 40(i BE IT RESOLVED that funds surplus to the City's needs in such amount and for such periods of ti~e as to be eligible for investment in maximum allowable Hegulation "Ql: Rate certificates si1all be so in- vested with the Seward Branch First National Bank of Anchorage. This Resolution to be in full force and effect immediately upon pass- age and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 3rd day of August, 1904. It was noted that this is the same item of business as discussed by 1,C.r. Sassara in his report above, and replying to lilYI'. 3tockton's ques- tion, hr. Pollock advised not necessary to include the 4 ~ rate of interest since this is regulated by the Government and could change. Clmn. Vincent-I would move for the passage of Resolution No. 406. Se- conded bY,Clrrm. Zentmire. /'"All in favor. Item 6B-Clmn.. 'Jvilliam L. Shaw's resignation- Clmn. Shaw's resiGnation having not yet been received, Eyr. Stoc;(ton 3uggested that f.jr,.. ivatts write and ask him if it would be forthcomin~ for action at the next meeting, inasmuch as it was understood that he had changed his place of residency, and also having missed a number of meetings in excess of that allowed, had lost qualification for the Council on these two points; that he ti10ught a considerately worded lec~ter directed to Clmn. Shaw, who was an esteemed compatriot, would be more 6raciou3 than to simply declare the position vacant and the Council agreed. Item 5C-Appoint Councilman to serve until October l~, 1964- Postponed in accordance with Item bB. Item on-3upplement to June accounts payable- The Controller advised that the Council did not have a schedule on these bills which v,ere those applying to the fiscal year 1963-e4, and which must therefor be in- cluded in that audit report, and in order to do so must have the Coun- cil's approval, and these SGatements had not been received at the time of submitting the other June accounts payable. The Controller then re- viewed these items individually. Clmn. Lewis-I move these bills in the total amount of ,~6.602.58be paid. jeconded by Glmn. Vincent. All in favor. The ConLroller advised that Standard Oil and the City are having deep problems trying to resolve the amount of money owing Stan- dard Oil going to the time vnlen the City had pumps in the harbor and ([6owlrd P",0110ck:jJ2'18.RO, LineMaterial Ind.:~5,324.17,CEA~59.61 total ,;.>, ,'J02. 'in ) '2, t.:: If 4- De re, " ~ ~ '" ;- -; - ',,-, , ~ ~" ' r' , r, ~1tt cards on t~o~e 3;;'1~;--~:~'e.-~~ ;Z~~e;~~b~h~t; th~~'J~~ere getting to- :,'l,~r! ~. ~)ettlemen..k\~, t,efc,re the earthquCl~.cE:, and now Standard Oil has llu uiu.ce forc.-~l>ftere, nilS (:.0 ~'eplaee thp lnlj.S out oi' the Seattle () 'fie e und that he desired La inf'\jrn the CourH:il oj' l:.his unsettled ac- CljUnt. ""-"l :z ,-. r-- ~ I:;eEl 5E-Resolution No. 4Cj City (;(; hold U. ,J. Goverllii:ent harmless in ;J '.~\Nr rebuilding due to any moving of ::lewers during earthquake- Reso- ~cuticn !lo. 405 was read in fuLL as follows; RESOLUTION NO. 405 BE IT RESOLVED that the City Manager and City Clerk are hereby in- s c;ructed to execute and deLi vel' AGREElvIENT TO HOLD HARi'vILESS dated Jrd day 0.1' August, 1964, between the UNITED STATES OF ArvIERICA, THE U. ~. ARlv,y CORPS OF ENGINEERS, ITS AGENTS, AND Er,IPLOYEES, and THE CITY OF SKuvARD wherein the CITY agrees to hold harmless GOVERNMENT in repairing and replacement of sewers within the City of Seward where such sewers have been moved and shifted by the earthquake to property not covered by easement. Passed and approved this Jrd day of August, 1964, by the Co~non Council of the City of Seward, Alaska. The City Manager advised that this agreement had been drawn by the ~orps o~ En~ineers to protect them in these regards and particularly In worklng In the Forest Acres area, and he understood similar to hold harmless agreements the City had given the Corps in other reJards and Clmn. Zentmire advised this was his understanding in connection with the authorization for the Corps to reconstruct the City's public faci- lities. Myr. Stockton asked the City Attorney's opinion. The City Attorney ad- vised that this seemed an interesting document releasing in advance any tort act including those of the Corps contractor; that he thought there would be a question of whether or not such an agreement would be brought into it if there were such an act, but there was also the ques- tion if a third party caused damage that the City might be drawn into it; that he was going to take the most pessimistic attitude and sav it was not good, that it might be the requirement of the Government, 'but also sometimes such documents are thrown out in court; that he would like to see the agreement only hold the Corps harmless for acts occur- ring as a result of an easement which it might have that would not be a valid easement. Since this document was needed by the Corps of Engi- neers as soon as possible, the Council discussed how to proceed and the I!Ianager and Attorney recommended the Council approve the documen't contingent upon correction being worked out satisfactory to the City's legal advice; no objection from t~e Council to holding the Corps of Engineers harmless as in various other projects, but definitely not desiring to hold the contractor harmless. Glmn. Lantz- I would move for the adoption of Resolution No. 405 contingent upon the request of the City Manager and the ,general thinking of the Council conveyed in the discussion. Seconded by Clmn. Lewis. All in favor. Item 5F-Instruction to City Attorney regarding lease of San Juan Dock facili ties to Bel/lard Fish 2c Cold Storage Go., Inc. -Myr. Stockton ad- vised that since the Executive Session of the Council on this subject, that the Council's official instructions to the City Attorney were needed and the City Attorney advised it was his opinion this lease is cancellable. Clmn. Zentmire-I move that the City Attorney be in- ~tructed to take the necessary action to cancel tlhe Seward Fish & Cold Storage Co., Inc. lease. Seconded by Clmn. Lantz. All in favor. Item 5G-Instruction to City Attorney regarding lease of Small Boat Harbor area to Seward Marina, Inc.- ~lyr. Stockton reviewed the Exe- cutive Session on this subject also and advised the City Attorney needed formal instructions from the Council. The City Attorney said he thought this lease was cancellable, but that this one would be more difficult than S. F. C. S. Co., Inc. Clmn. Vincent asked if the City would be subject to expense for work done in starting or designing the facilities required by the lease agreement for use this spring and it was agreed that the agreement contained provisions to covers such ex- penses, but agreed with Clmn. Vincent that the agreement required Council approval of any final plans and to the best of his knowledge no plans presented to the Council, only a rough layout for the ways. Clmn. Lannz suggested learning the views of the lessees and how much is involved. City Attorney said this had been done regarding the first ie I I I i1ebular j\Ieetin6 August 3, 1984 ~b5 3pecial Meeting August 5, 1984 item and the lessees say they will resist. Clmn. Lantz aGain sut:;gested the City find out more about possible cost. Clmn. Zentmire thought this is what would develop through the cancellation and favored proceeding. Clmn. Lantz asked if it was the City Attorney's opinion that no furtner research was needed at this time, if everything pertinen~ to this step had been researched. The City Attorney felt no further research needed at this time; that once suit is filed they can take le6al steps, and he thought this better than just quizzing around; that he would recommend that the Council take a definite stand as to "hat they desire to be done. Clmn. Zentmire-I would move that the City Attorney be instructed i~o start procedures to cancel the lease between the City of Seward and Seward Marina, Inc. for the operation and maintenance of the Small Boat Harbor. Seconded by Clmn. Vincent. All in favor. Myr. Stockton re- quested the City Attorney to keep the City ]~anager and the Council in- formed on both of these items. Item 5!I-The City Banager requested the Council to go into Executive ion for a purpose of discussing the contract for the Fire Station. Lantz-I would move that we recess into Executive Session to discuss status on the Fire Station. Seconded by Glmn. Kirkpatrick. All in Jess- Clmn. favo~ 11yr. Stockton called a five minute recess at 10:35 p.m. and reconvened the Executive Session of the Council at 10:40 p.m. with the same members present as at the recess. Clmn. Kirkpatrick-I move we ad.iourn the Exe- cutive session. Seconded by Clmn. Lantz. City Clerk advised that she had intended to secure confirmation of Resolution No. 402 providing for the terms of purchase of the Kiss pro- perty to know that it reflected the views of the Council as instructed and passed under Item 4E of the July 20, lSG4 meeting. Clmn. Lantz said he would like it to be a matter of record that he did not under- stand what the City Attorney meant about the ~860.00 earnest money be- coming a lien against the Kisses title, that he questioned this and was very ouch opposed to purchasing under these conditions, that he is not against the purchase of the property. The Resolution was satisfactory to the other members of the Council. Clmn. ;(irkpatrick-I move for adjournment. Seconded by Glmn. Lantz. 11:45 p.m. Attest: Approved: aM7 Q $)~ Perry R. Stockton Hayor ~~~:? W~- Beatrice E. watts City Clerk-Treasurer ------------.------------------------------- -------------------------------- Special Meeting August 5, 1964 A Special meeting for the purpose of receivin6 the Urban Renewal Plan for Seward and to discuss same was called to order by I,Tyr. Jtockton at 4:10 p.m. August 5, 1964. (1) Roll was called and those present were lJIayor Stockton, Councilmen Frank Lewis, Bill Lantz, -~villiam Vincent and Del Zentmire. Councilmen Richard Kirkpatrick and ,villiam Shaw were ab- sent. The City Manager was unable to return from Anchorage intime for this meeting. Mr. Alex Gosling, Project Director for Alaska State Housing Authority and ]Ilr. Paul Nile, of A.S.H.A., and Hr. Paul Finfer of City Planners presented the project. Mr. /Gosling advised that since the early planning stages Seward's Urban Re- newal Program had been reduced from 9 million to 2 million dollars, that the plan had been adjusted to this figure and it is a simple plan basically because it is in a high risk area resulting in considerable open space land use. hr. Gosling asl:ed ]'~r. FinLer to explain the plan at this time and that he \'lOuld then explain the Urban Renewal technica- lities later on; that first he would say their plan was based on the understanding that verbally the Federal Government had agreed to deed the land it had on the waterfront to 3eward, and therefor ASHA not ~lanning o~~cq~iring th~s land; that they would pla~on.rip-rapping it and would seed It and thls as far as ASHA can go as lC wlll never be securinG it; that this they thought would save them y250,OOO.OO to ,:;300,000.00. If;r. FinLer then posted a map shwwing the projec~ boundary as proposed and reconwended by his firm and A3HA, pointin~ out that the project area included that land which had been covered by the tidal wave and only the two block area whith was inundated but not in the disaster area had been ~~tied off, that anythf~~C~~~si~:~t~~ ~i~~~~e~' a;~~~is not included >ll'~ 'lith boundary lines l~<3pt; to the cent,,'r c<:.' st;ree\:,s; that the land l',3" )roject they are asking the Gity to adopt covers all this project ;,rUe" but does not involve ciGY acqui5itic~, (,1' all this land, that ;,ite~ the Federal land is deeded \:'0 ~ie citr and l;he presently muni- cipaLly owned land coordi:1Ei.eed in "e;12 pl'C'j2C'e i~ Hould all conform to U;())verall plan. ~... J.: ....... fr:, l~. ?infer mentioned that there is one instance where residence in the pruj:;ct was damae;ed and that had not planned to acquire it but at the pi.aniline; and Z:oning COllli'1li'::;3:ioh/i8etin,; t:le owner 'Gold us he does not thillk'he can feasibly renovate it, and they told him Ghat after the project was in efI~ect they could reevaluate and might acquire it; ~hat changes are possible within this progrmn. That for instance there is another owner who has an industrial type operation and he wants to .::;tay in operation, so that they had told him that if his building can be made to meet the Codes that this might be possible. Lr. Finfer continued that the neVI road diverting from the lagoon had been brought to Seventh via D Street and will go all the to the Ferry Slip, and there would be an indu3trial area for development by the city at the Ferry Slip and at South west corner of the Original Town- site in the area to be acquired by Urban Renewal. He continued that the market report had shown a thirty to forty unit \Hotel could be supported in.' the Harbor area so they had left space lor such a development and pointed to this on the map; that the Corps of Engineers is going to fill up to seventeen feet opposite the old Seward Broadcasting location and Urban Renewal will fill the adjoining area,so that what they are saying is that all high risk open space land will be left suitable for parks and opposite the Seward Broad- casting property suitable for recreation since these areas would not be suitable for substantial buildings. The industrial space near the State Highway Department grounds he pointed out had been left unchanged as they considered them suitable lor parking equipment and etc. ile continued that the Governor of Alaska has already signed Tri- Part agreements for several cities so that the 90); portion is paid for by the Federal Government and the 10% by the State; that this plan has been based on a similar arrangement for Seward. Mayor Stockton asked what restriction there would be upon the city not to develope the open space and recreational land later on as, say, a light industrial use. M~. Gosling said there would be no restric- tion except the City Council; that all that has been established is that the Corps of Engineers recommended open and recreational space along the water front, and that it is a high risk area and the time in '\'lhich the land might settle or further subside not known; that Federally quaranteed mortgages would not be approved but that private capital could be developed if the City Council chose to re-zone. T'lr. Finfer reported the apparent needs of the community for the for- seeable future for new industrial land had come in with recomraenda- tions from several agencies that the area at the Southwest of town v,as perhaps even too large in view of the moving Northward of the heavy industry. Mayor Stockton explained the city's progrmn for paving including curbs, gutters and etc. in certain areas and asked if there was any way the city could join hands with Urban Renewal to secure t,his pa,Ve ing. 1ftI'. Gosling saidt;that as a disaster feature of the 90;'<> - ~OjJ participation and no local participation, the Urban. Renewal ~~e~t would be limited to the di3aster area, and thought It was tOO.~l- tious to consider the non-disaster 75,;; federal and 25,; local program. Mayor Stockton advised of the $135,000 bond already approved by the voters and the type program planned for paving. r':r. Gosling said that any paving work in the the non-disaster ,area which the citY,might do would be credited against the city's 25p if such a progr~m lS develope( and suggested it might be worked out on a three year perlod. 1ftI'. Finfer advised that there was no doubt in his mind that Seward was Qualified for a 75-25}5 Urban Renewal and could be worked out in stages but that it was too much burden on the city because this \'lOuld re- quire 2. ll1lli.hdJmmn ;10using and uniform plumbing Code which vlOuld have to be complied with by all persons in the city. I I I Special Meeting August 5, 1964 267 Mayor Stockton r~ferred back ~o a ~uture re-zoning in the project and hov, to proceed wlth such a thlng. l'lr. Go~)ling advised that a simpl8 ~e~t~r of request asking A::JHA to undertake a feasibility study VJould lnltlate the matter; that it should be borne in mind that any re- zoninG in the project area must be by mutual agreement between ASH,'1. and the city. Glmn. Vincent asked if the city adopt this plan if it would have to adopt the uniform housing and plwnbing code. Er. Gosling said thatwithin one year this would have to be done and to further question from Councilman Vincent explained that the fact of the emer- gency makes it possible to make changes and amendments even after ~"oim" into actual execution, that the program has had to mOve so fast th~t '" such flexibility is necessary, that the Council had only his word for it and would state again because of 'Ghe emer:;ency a reasonable change he was sure could be made by adoption of a simple resolution setting forth the changes desired. Mr. Gosling adviaed that the Planning and Zoning C:ommission had approv"" ed and adopted this plan today and recommended that it be adopted by the city council. There being a nwnber of people present later on when I,Ir. Smith, Chairman of the Planning and Zoning Corrunission, vlaS able to get the floor, he made this same recommendation to the Council himself. Returning to the matter of the codes required to be adopted VJi thin one year Councilman Vincent asked if t11ese uniform codes which might be entirely sui table for the ",'/es t Coast would be so for Alaska and express- ed his doubt. Mr. Gosling advises that no doubt such would need 'Go be modified for Seward Alaska. Mayor Stockton asked for a review of what would be accomplished with these ~2,OOO,OOO to be spent on the Urban Renewal Project in Seward and it was explained in detail including such items as streets, high- ways,sidewalks, water services in certain areas buildings to be acquired, seeding of land and etc. Nayor Stockton asked if Urban Renewal would bring in top soil to the open and recreational spaces and explained the problem of attempting to grow sras3 in 3ev~ard, and also wondered about the expense of maintaining a grass park. Mr. Gosling advised that this was not yet resolved that if top soil is needed he would ask what:. Hayor Stockton would like see there, Mayor Stockton said he was not decided but his reason for question being the possibility of changed use and the cost of maintaining. Mr. Finfer explained that the recreational land use provide for such thin~s vacation trailers being parked in this area, lito;ht rnovabl,e service buildings for I:;I1is use, and etc, and they believe this would tend to help support the cost of maintaining and would also help support the downtown area in keeping activity in 'Ghat area. Cpuncilrnan Zentmire returned to the subject of pavin; and advised thou- ght that since a considerable portion of the city's project was to 'e:3:l;.. have been in what is nOYI the Urban Renewal Project, he believed that it should be possible to coordinate this with the Urban Renewal to accomplish the paving of the whole t;own. l:ir. Gosli'1['; advised t.hat it is not possible to have an Urban Renewal project just for paving but rnust meet other qualifications and general renovation in an area which is blighted, and in conjunction with this you can pave. Mayor Stockton advised the reason for asking these questions was to learn if tile city had a partner in this pav~ng program if they asked and if not then would wisll to go it alone perhaps. Mr. Gosling advised in his opinion it was possible to have a program such as he l1ad mentioned above, that there are several project areas in Seward in need of a bli~ht removal program and thought this was definite possible. Councilman Lantz asked about the possibility of developing the hi~l risk land with trees,parks, sights and etc. under the Urban Renewal Program. I'.ir. Goslin.; advised that since Urban Rene'wal would never secu- re title to this land that it is limited as to Vinat it can do and asl~ed Mr. Nile to advise if this were correct arui he advised it; was. There was further discus3ion of the not yet written commi ttment i'rom tIle Alasi\:a Railroad re!sarding title transfer to the City of 3evJard and it. \~as agreed this verbal commitment had been made and A3HA 'dould continue to try to contact Mr. Manley for such written conveyance, it beinG noted that he had been out of the state. Counc~lrnan Lantz, aslced y.hy !1ave al;L of tne. area j\l3t east ~! the F.~rry dock lor recreatlonal use \~ny not nave an lndustrlal area vnere. fir. Finfer advised that the slope wa3 pretty ~~eep there, and that the other industrial areas YiOuld be sufficient. IIr. Gosling advised that the 2fiS . ' , Special Meeting August 5, 1964 ~?i3lb~~ re-~~nlng by the Ci~y.in this area could become a fact if the :::~~y '111;;>hed It. I~ was guallf,led that the privately owned lanQ. in th t -: e-' would be acqulred. }/layor Stockton askea about movlng the.:>tandar& 011 tanks under the Urban Renewal program. Er. Gosling advised that he .lad made an incorrect statement on this subject once before in Seward and woulJ now correct this by advising that if the Standard Oil tanks are d8termined to be personal property ASH! will pay up to ~25,000 to move tdt~_~.a.~ or to acquire them and Standard Oil can buy them back at salva- .:;:;+a;ur-~et codes and move them themselves - the same criterion as with :ny home owner. Councilman Lantz asked about the possibility of allowing Seward Broadcasting Corpor~~ rebuild its towers and antenna in its former location providiflt~were7t;o be built there. Both men said it would not be possible since it was included in the park area and the restric- tions with ASHA would not allow it. They suggested the northern end of the industrial area bounded by the Highway Department would be much better, in fact perhaps ideal, and asked if they were not alternative lo- cations. Mr. Tom Smith, chairman of the Planning and Zoning Commission, explained that the comnlission had plans to use this area as a park and therefore recommended it not be changed from the park zoning as recormnen- ded by Urban Renewal; t-ir.Smith then continued with his recommendation that the City Council do adopt this plan as presented, that~hey believ- ed flexibility and would be very good for the town. Councilman Vincent asked what v'lere the restrictions in the green or open space and recreation area and these were reviewed (See land use in the Plan) I\."'I :z "-. ,; /1'".: Councilman Vincent asked if the industrial area in the Southwest corner of town was based on soil tests not having seen any testing being done in that area, and could not understand ~his since there had been a consi- derable subsidence of water front near there. Mr. Finfer said he under- stood Nr. Lemke of the U.S. Geological Surirey had recommended this as stable land. Mayor Stockton asked for a review of the techniques of ap- pvaisal and acquiring the land and Mr. Gosling reviewed this briefly in its three steps of appraising of wide testing by more than one firm to arrive at the correct market value, acquisitiun by ASHA after care- ful personal negotiation with owners and then relocation and the ac- quired land made suitable for the land use provided fo~the program. I'l Mr. Gosling did go into many details not here setforth. Councilman Lantz noted that according to the agreement which Mr. Gosling had distributed to all members of the Council that the city obligates itself to carry out the plan after it is once adopted and asked if how it can be that the Council can then change it as it sees best. Mr. Gosling advised that any plan is subject to amendment that these pro- visions and the manner in which it can be done are included in the law establishing the Urban Renewal progranl; that any change that any res- triction on Urban Renewal plan, so long as Alaska Housimgis ,willin6 and so long as the majority of the land owners are in agreement, you can make changes. State Housing authority representative said this was so, there was further discussion that basically any re-zoning would be based on compatibility with surrounding land use and agreement withthe surrounding owners and in harmony with g;oodrplanilin;g. I,layor 3tockton asked what would happen if such an arrangement if Alaslea 3tate Housing Authority and the city disagreed on this and Mr. Gosling said, that the Council could believe him that ASHA is the city's friend realizing, that there are possibilities of disagreement on any contract but that~ resolves into a matter of negotiation the same as any other contract. Councilman Vincent asked about what period of time required for com- pletion of this project and ~Ir. Gosling said his personal opinion was about two years but that experts have suggested it go for about four years but that he believed the two year period was adequate. RESOLUTION NO. 4-07, APPROVING THE URBAN RENRWAL PLAN AND THE FEASI.= BILITY OF RELOCATION FOR PROJECT NO. ALASKA R-2l,AND PLEDGING COOPE- Ii-ATION iVITH RESPECT TO WORKABLE PROGRAN FOR COI\'J'lIUNITY n.IPROVfl/iEN'l' was presented to the Council by Mr. Gosling and briefly reviewed with explanation that it is a standard type resoluti?n req~ired ~y th~ law and in view of the fact that the people presentlng thlS proJect nad to leave Seward by airplane within a very short time that it not be read in full at this time; that he was not pushing this but would like to see it pass so that the city would be in a position to secure the funds as they ~ecome available, and which is anticipated for the very near future. Councilman Vincent advised that he would very much like to study the documents. Councilman Lewis asked if the Council knew the feelings of the people involved in this. -I I I I , ~ Special IJ:eetins August ), lS~)4 ~ti9 1"1'. Herbert Smith said he 'tl&S anxious for a deC-Lsion Ul order to ~et his affairs settled. ~. . ~ . Lr. Del Hill said that t,1e plan provided for acquisiGion of the two lots in back of his sarage but not the three lots the building is on : and without the two lots in back he could not operate; that if the CCUtl- cil adopts this plan in its present form that he would be in a terrible situation; but he has been tied up for four months and not able to move fon^lard; that he would like to have those two lots removed from the plan so that he would have them for use in conjunction with his business. Er. Finfer explained that Urban Renewal"'s plans for this area were to sell back the two lots after they had been renovated, ::'0 vacate the al- ley and thus provide a good continuous piece of property for Hr. Hill's business. ]!i,l'. Hill said that this would be good for him but that he wanted to know now and not have to GO through the court in order to protect his interests;itms clarified that it was not the intent of ASHA to put any Seward business man out of business nor to harm him but rather to help them. Nayor Stockton advised that this was why he had asked earlier if the city was going to have a friendly partner and Mr. Gosling had assured him that ASHA would be a friendly partner. Ivlr. Finfer advised that the only reason they had included this parcel in the plan was to make the larger parcel possible and 1'011'. Hill advised that certain- ly he would like to have the Starr's land and the land next to i~ and he was assured that he could have this land under this plan and In fact would have a preference right. Hr. Finfer then explained that this is basically the same sort of accomodation discussed earlier in connection with a residence where the owner desired to bring it into the project rather than leave it out and there was another instance also of accomo- dation to the owners wishes without harming the plan in any way, these being ti1e Art Brooks and the Garri tt Hoogland properties. Councilman Lantz noted that the Council is at the service of the public and that people are accustomed to public hearings in such matters as this; and that thought the Council should give the public this informa- tion.Mayor Stockton asked when a public hearing could be had when someG one other than City Officials could explain the program and Hr. Gosling said it could be scheduled for sometime next week; to further question that it was impossible for him to assess what this would mean in terms of delaying the project, since funds were expected to be available for Alaska Project very shortly. Mr. Hill advised his opinion but that the other public hearings had explained the overall program most satisfac- tory to him and believed that the knowledge of the ability to change the plan placed the Council in a good position to procee~Mr. Tom Smith advised his opinion that most people are am~ious to :1ave a decision · and that the indecision is the most harmful thing right now; ["ayor Stockton agreed that this is the position of most people contacting hin~ Councilman Zentmire advised that he was in favor of the project and ready to act. Councilman Vincent advised that he was in agreement in theory but thought this land and important resolu'cion required more thought and time to read it Councilman Zentmire asked if this was an~f- proved and uniform resolution form used by the State for such programs and lilr. Gosling advised that this was true. Councilman Lantz asked what vlould happen if the council were to ask for a majoJ: change in ehe plan that would involve reworking the papers. Er. Gosling advised that he just did not know that this would take say at least six weeks, and since land acquisition is scheduled to start immediately, would have to be re-scheduled, and that he just did not know. ~r. Finfer advised of the steps taken in securing Federal Legislative authority for this program, and the urgency placed on it by the Federal Government as a result of the steps, that they were under instructions to revise plans and come up with the most flexible plan for all the cities, and this to be accomplished by the time funds are available; that the problem is now that all the tech~ical experts are going back to ifushington, D. C. tomorrow and after thaL any changes would have to be reviewed in the San Francisco office; that this alright and good proceed- ure but just makes it faster to accomplish this while these people are in Anchorage on special assignment. Councilman Lantz advised that he hated rubber stamp approvals but thought after all that the Council should not delay this because the people involved in the project needed to know. ~ayor Stockton advised that he was in favor of action at this time be- cause of the ability to change t.rle plan and ':81 t therefor it was in the best interest of the people to go ahead Hr. ~osling advised that he sin- cerely believed this was true. Councilman Lewis and Councilman Zentmire recommended action at this time with any amendment necessary to cover the request of 1'':::1'. Del Hill to be prepared. Councilman Zentrnire - I "lOuld )", z ~-, ,-, '. .." #C"., ~.; ... li.ESCWTION NO. 408, AU'l'HOlUl::EJG Jl.POSITION UF APPROPRIATE LAND ~?;JT50L3 IN COlIFOmilITY iVIT1I 'i'HE URBAlJ RElJE,fAL PLAN UPON CITY OilNED P3.0P~,RTY IN THE SE,fARD AE3A UH3AN R3lJEilAL PROJECT' ALASKA ARE R-21 ',,"as rea,d in full and copy is attached hereto and ~ade a part hereof C:o~ncilman Zentmire - I 'tlould move for adoption of Resolution No. 400 seconded by Councilman Lewis vo~e -Councilman Lewis ves Council- man Lantz yes Councilman Vincent no Councilman Zentmire yes Mayor Jtockton ves motion passed. l:lr. Gosling advised that the next item then is a.letter on City Letter head with the Mayor?s signature saying that the city will pass the applicable codes and ordinances within one year and will inforce same vlithin one yearjthat these would be the minimum housing and uniform plumbing codes Council agreed that this letter be signed. l l!Jayor Stockton then read Agreement between City of Seward and the Alaska State Housing Authority authorizing extension of disa~1;er' .: assistance to the City as a result of the Earthquake, Project No. Alaska R-21 and...,herein the City agrees to submit a workable program '.i'ithin a reasonable time which f'lr. Gosling advised would be completion or about one year from the date of the loan and grant and that Alaska State Housing Authority does the actual work detail on this. Council- man Zentmire - I move for authorization to the Mayor to sign this do- cwnent as described above conde b Councilman ntz-"Ii5eta..' Council- man Lewis yes Clmn. Lantz yes Glmn. . incent No. Clmn. Zentmire yes Mayor Stockton yes. 110tion passed. This agreement is attached hereto and made a part thereofV' The next item for approval being AGREEHEHT FOR STATE GRANT OF :!"UNDS PROJECT ALASKA R-2l, Hr. Gosling advised requires the City to come up l~ith ~159,422 and that it should be borne~in mind this agreement is between the City of Seward and Alaska State Housing Authority. Then a separate agreement entitled LOCAL GRANT IN-AID AND COOPERATION A- I JREEMENT, Jvlr. Gos1in6 advised is a three part agreement betvveen the City, the State and the Federal Government wherein the State agrees to provide the City with funds not to exceed ~159,422 to cover the above agreement, this three part agreement to be concluded by the Governor as has been done for other cities, it was discussed that the Citv is the owner of this nroject and ASHA Js its agent and that the City is therefor the entity to authorize the State to pay this ffinount and this is necessary because only the local Govermental level can originate and Urban Renewal plan; that these documents assure that the State will use the fu~ds it secures Lor this purpose. It was clarifi- ed that there are nofPcredits of the City to be applied to this pro- ject as mentioned in its very earliest discussions; that any credit will be applied to future projects. Glmn. Zentmire asked if such cre- dits could be used to meets the city's obligations in say a paving pro- ject and Hr. Gosling agreed. Clmn. Zentmire - I would move that the Gity Clerk and Mayor be authorized to sign the necessary documents to expedite ~159.422 Rrant seconded by Slmn. Lewis vote - Clmn. Lewis yes. Clmn. Lantz yes Clmn Vincent no Clom. Zentmire yes Hayor Stockton yes.Motion passed. l I .. Xr. Gosling advised that if it were the wiaD of the Council he would be available at some future time to come to Seward and discuss this project at a public meeting or for the Council 3 study session. Clmn. Vincent - I would move for adjournment seconded by Clmn. Zentmire 6:50 p.m. Attest: Approved: ~~a.4)t; Perry R. Stockton I:Iayor .J 'tie. ~~. 7, 7/ L/~ Beatrice E. Watts City Clerk-Treasurer 19i-~~~~?Zo!~g~ftI64-JIegu~~~~€~~i~~1615i~~~~;-~~-~;~4----------- The Regular keet~ng of the City Council was ca11ed to order by Mayor Stockton at 8:07 p.m. August 17, 1964 (1) Roll was called and those present were Mayor Perry Stoc]<ton, Councilmen Bill Lantz, Del Zent- mire, Richard Kirkpatrick and Frank Lewis. Councilmen 'william Vincent and 'ivilliam Shaw were absent. City fFanager, FredllTaltz and James Clouse for the city Attorney were also present J / fC -'((101 AJAL ~ f<D v'^-O Li CL ( _.(; I'\.'-l ""_,,j_ ~~, . ( ~Vv--- ~~ :~ L:,v0~_ '\- ^'-"-- . f)()_~ ' , ,<-y( " , ,"- T. <os. +( b~~ ,~- fe..<"" [L9-..- '--h Ov\ fJ Q S,Q.( - "r~ - :2/:14; Iq RESOLUTION OF CITY COUNCIL OF S~ARD. ,,~"' l- p,j ~ THP. URBAN RENEI~AL PLAN AND TIlE FEASIBILITY OF RELOCATIurrrOR PROJECT NO. ALASKA R.- 21, ANO PLEDGING COOPERATION lfl'nl RESPECT TO WORKABLE PROGRAH FOR COl't1UNITY IMPROVINI!NT , . , RESOLUTioN NO,. :. ~ '7 ';.' I, I ;I"~ ~ .~ ,~ ~I;' . : ,t! ,ill ~ ::;';l ;& ~ ',1~ .' , , . , I~EREAS; under Provisions of. Title I of the ~inl Act'~f 1949. a. amended, the Housing and Home Finance Administrator is authoriz_d to provide lineaeial assistance to a Local Public Agency ''for the undertaking and carryina out of an UJ'ban renewal 'project in an urban area which the governing body,of, ~e loca~ity c.rtl~ies and the Administrator finds is in'need of redevelopment or,rehab~lltatiQft .. a result of a catastrophe which the President has determined to be a .ajor di.aster: and WHEREAS, it is provided in such Act that contract. ~for financial al~ t~ereun~er shall requiTe that the Urban 'Renewal P~an for the Nspective project" area be approved by the governing body of the locality in which the project is situated an~ that such approv.l include findings by the governing body that: (1) the financial aid to be provided in the contract is necessary to enable the project to be undertaken in accord- ance with the Urban Renewal Plan; (2) the Urban Renewal Plan will afford lIIaximum opportunity, consistent with the sound needs of the locality.. . whole, for the rehabilitation or redevelopment of the urban renewal area by private ~terprise; and (3) the Urban Renewal Plan give due consideration to the provision of adequate park and recreational areas and facilities, as ~ay be desirable for nelghbornood improve- ment. with special consideration for the health, safety. and welfare of children residing in the general vicinity of the site cove~ by the Plan; and tnreREAS, the Alaska State Housing Authority (herein called the "Local Public Agency") has enter~d into a planning contract for financial ...btance uncier such Act with the United. 'States of America, acting by and thftlU8h the Houdna a.1d Home Finance Administrator, pursuant to which Federal funds were provided for the urban renewal project (hereinafter called the "Project") identified .. Seward Urban Renewal Area. Seward. Alaska. and described as follows: See Exhibit A attached WHEREAS. the Local PUblic Agency has applied for additional financial assistance under such Act and proposes to enter into an additional contract or contracts with the Housing and Home Finance Agency for the undertaking of, and for -.king available additional financial assistance for the Project; and' I~EREAS, the Local Public Agency has made detailed studies of the location, physical condition of structures, land use, environmental influences. and soc:al cultural, and economic conditions of the Project area and h.. dete~ined that the area is a slum, blighted, deteriorated or deteriorating area and that it is cetrimentQl and a menace to the safety, health and welfare of the inhabitant. and users thereof and of the Locality at large. because of damaged and de.troyed buildin" and residences, ~aged and destroyed public utilities, such damage or destruction caused by actions of the earthquake of March 27, 1964 and resulting s.baic waves and _urine slides, in addition to a predominance of substandard dwellinas and defective '.tleet layout, and the members of this Governing Body have been fully .wrb" by the Local Public Agcn~y and are aware of these facts and conditions. and , , . ,I . ~EAS. the Local Public Agency has caused to be ....'a'c~t~ ~dependent anal)'$h of the local supply of hotel and other trall.blit hClUlIl,: .. . ' ; lfHEREAS, there has been prepared and referred to the GoveI'llD' Body for review and approval an Urban Renewal Plan for the Project area, dated April 29, It64, Revised Augusr. 196~. and Gonsisting of 10 ~a~es and 7 Exhibits, supported by'the followin~ supplementary Illaterial, data and recollllllendations, ,which utenal. data ad recommenda- tions are not a part of said Urban Renewal PlaM Pinal Project bpoft INS Exhibits. ano r-. " - It l\'HEREAS, sa.id Urban Renewal Plan has 1)een approvc(f by the Governin~ !3ody 01' the Local Public Agency, as evidenced by the copy of said llody's duly certified resolution ap?roving said Urban Renewal Plan, which is attached thereto; and :'niEREAS, said Urban Renewal Plan for the Project area prescrihes certain land uses for the Project Area and Ni 11 require, among other "things, changes in zor.;'1r, the vacating and removal of streets, alleys, and other pu~lic ways, t~e establishment of new street patterns, the location and relocation of sewer an~ water mains anr ot~er public facilities, and other public action; and i;IHEREAS, the Local Pub lic Agency has prepa.red and sul)mi tted f'rooosals for the encouragement, to the maximum extent feasible, of the provision of dl~ellinf!s <:uitable for the needs of families displaced hy the catastrophe or by renewal activities in accordance with said Urban RencI<,al PI an; and WHEREAS, there have also been presented to tbe Governinp, Body informAtion anr data respecting the relocation progr;;';1\ which has been preparecl by the Local Public Agency as a rj~su1t of studies, surveys, and inspections in tn~, Project area and the assembling and analysis of the data and il)formation obt:ained from such sturlies, surveys and inspections; and \'1HEREAS, the members of the Governing Body have general knowledge of the conditions prevailing in the Project area and of the availability of proper hou~dnp' in the l.ocality for the .elocation of families dis'plncedby the catastrophe or by renewal activities in the Project area and, in the light of such knOWledge of local housine conditions, have carefully considered and revie~led such relocation program; and WHEREAS, every temporary loan and capital grant contract for a Section III Urban Renewal Project shall obligate the Local Public Agency to meet the workable program for community improvement requirement of Section 101(c) of Title I by a date deter- mined by the Administrator to be reasQnable; and WHEREAS, it is necessary that the Governing Body take appropriate offic.ial action respecting the proposals for relocation and said Urban Renewal Plan for the Project, in cc,nformity with the contract for financial assist.mce between the Local Public A:~ency and the United States of America, acting by and through the Housing and Home Finance Administrator; and ' '-lHEREAS, the Governing Body is cogni zant of the concii tions that are il1'!,osed in the unilertaking and carrying out of urban renewal projects with Federal financbl assistanr . under Ti tIe I, including those prohibiting discrimination because of race, color, creed, or national origin with respect to housing, facilities related to resid"ntial use, and all public facUities within a project area; public facilities proposed as non-cash local grants.in.aid; and employment; NON, TIiERE.FORE, BE IT RESOLVED BY THE CITY COUNCrL OF THE CITY OF SENARD, ALASKA, AS FOLLOWS: 1. That the city Council of the Cit)' of Seward, Alaska, hereby cenines that the above-described urban renewal project area is in need of redevelopment or , rehabilitation as a result of the earthquake of March 27, 1964, which catastrophe ,he President has determined to be a major disaster and which > as a result of the after effects of, the Governor of the State of Alaska has certified the need [or disaster assistance. 2. That it is hereby found and determined that as a result of the factual rk-scriptions set forth above, the Project area is a slum, blighted, deteriorated or deterioratinl: area and qualifies as an eligible Projec.t area, in need of redevelop~ ment of urban H'newal, as defined by Sections 18.55.510, 18,55.530, 18.55.932 and 18, SS. 950 of Ahlska Statutes, Ti tle 18, Chapter 5S, and as a result of the foregoing conditions, the area is in need of redevelopment or ren~wal. -2- 'l"'"' . ~ ~ 3. That it is hereby found that one or more slum or hHghted areas eXIst in the City; that the redevelopment of the slum or blighted area described aho...e is r.eces!ary in the interest of the public health, safety, 1II0ra1s or welfare of the residents of this City; and that the Alaska State Ilousing Authority is hereby authorized to exercise all of the powers, functions. and duties in this City, under Sections l8.S5.480 - 18.55.960 of Chapter 55, Title 18, of Alaska Statutes. includin~ the preparation of the redevelopment plan for this projl~ct. 4. That said Urban Renewal Plan for the project afQrementioned, havin~ been duly reviewed and considered, is hereby approved, and the City Clerk be an.d is hereby directod to file said copy of said Urban Renewal Plan with the minutos of thls . \':\ceting; S. That it is hereby found and determined that the financial aid provided anr! to be provided pursuant to said contract for Federal financial assistance pertaininp to the Project is necessary to enable the Project to be undertaken in accordance with the Ul'ban Renewal Plan for the Project area. 6. , That it is hereby found and determined that the above-mentioned Urban Renewal Plan for the URBAN Renewal A.rea will afford maximum opportunity, consistent with the sound needs of the Locality as a whole, for the urban renewal of such areas by private enterprise. 7. That it is hereby found and determined that the proposals for the encouragement to the maximum extent feasible, of the provision of dwellings suitable for the needs of families displaced by the catastrophe or by renewal activities are feasible and can be reasonably and timely effected to permit the proper prosecution and completion of the Project. 8. analysis need for That it is hereby found and determined, as a result of a competent independent of the local supply of transient housing, that then exists in the'! area a additional units of such housing. 9. That it is hereby found and determined that the Urban Renewal Plan gives due consideration to the provision of adequate park and recres.tional areas and facilities, as may be desirable for neighborhood improvement, with special consideration for tile health, safety and welfare of children residing in the general vicinity of the site covered by the Plan. 10. That, in order to implement and facilitate the effectuation of the Urban Ihmewal Plan hereby approved, it is found and determined that certain offici'll action must be taken by this !lody with reference, among othe-r things, to changu in toning, the vacating and removal of streets, alleys, and other public ways, the establishment of new street patterns, the location and relocation of sewer an~ water Aains and other public facilities, and other public ac tion, and, accordinp:ly, this Body,.ereby (a) pledges its cooperation in helping to carry out such UI'ban Renewal Plan; (b) requests the various officials, departments, boards, and agencies of the Locality havi~~ administrative responsibilities in the premises likewise to cooperate to ruch end and to exercise their rospective functions and powers in a manner consistent wHh saie. Urban Renewal Plan; and (c) stands ready to consider and take appropriate action upon proposals and measures designed to effectuate said Urban Renewal Plan. 11. That this Body pledges its cooperation in subtin!! the Local Public Agency to meet the workable program for community improvement requirement of Section lOl(c) of !itle I by such future date a~, may be detennined by the Housing and Home Finance Adm1nistrator to be reasonable and as may be set forth in the Federal-aid Umtract. -3- - e 12. That: additional financial assistance under the proVlslOns of Title I of the !lousing Act of 1949, as amended, is necessary to enablE\ tl1e land in the Project area to be ren~1ed in accordance with the Urban Renewal Plan for the Project Area, and accordingly, the filing by the Local Public Agency of e~ application or applications for such financial assistance under said Title I is heI'eby a?prove~. -d., ~ day of Passed and approved by the City of Seward, Alaska, this 1964. AITEST: ~/Zu. ...,,1-. ..,.._----7'.- ) c6. ,,cs'lr.:......._.. 'l!AJ... .' I(.~". t.J/ q . ::r->- ~~, ~T'{ ,,,En a~~y~ ~dJ ~ Ii, , . ". ~- ,'l'.l ''lo- , '0\ ~..I>. . .., , "ii '!)"'; '11/,' W " ~r-r; ...... .. . - '. CERfIFICATl OF RECORDING OFfIC(k ,\ The under.lgned h.r~y ~ertlfles that: , ' , "w I. He I. the duly qu.llfled lII'ld acting City Clerk ',0'- the City o'Scw<~ hull.. J.j_, State of Alaska {herein called the '''LocalitY'', and the wstodlan of the r~rds of the L~.llty, Including the .Inutes of the proe.edlngs of ~ City Council (herelnaft.r called the 'lGoV.rnlft<; BodY"); and Is ~Iy .uthorlzed to execute thl. certificate. ,IA1 , 12-"""" 2. AttacMd her.to Is . true and corr~t copvof . resolutIon, Including the ~EREAS clau.e., Ildopted at a ....tlng of the Governing Bod., held 011 the S-. day of /J" ~ ~....-r- , 1964, (henln.fter called "Re.olutlon of the Governing Body"). I , ,.' . '. " 3. Also att~hed hereto Is a tNe_nd correet copy of the Urblll'l' Ran..." Plan, lNhld\ has been previously approved by the Ala.ka State Hou.lng Authot'lty . lWl4enced by a duly certIfied resolution of that body .ttKhed to ..Id '1IIn, ,..e..nted at ..Id IIlMtlng, and approved by the Ruolutlon 0' tha Governing BodY. 4. The Reaolutlon of the GovernIng Body has bMn duly recorded In the .Inut.s of said ...tl"9 .d Is now In full forea .net e'f.et. S. Said meeting was duly convened and hald In aU r..p.ets In accordane. with law and the by-I...,. of the Locality. To the extant required by 1.., or saleS by-I...,., due and proper notice of ..ld ....tlng w.. given. A legal C'fUorUl'l of N81bara of the Gov.rnlng Body voted In the proper manner for the adoption of the Resolution of the Governing Body. All o~.r req.\lir-.nu and proceedings under law, uld by-laws, or otherwise, Incident to proper ~tlOIl of the Resolution of the Govarnlng 8ocIy. Inc;lucling any publicatIon, It r4aqUired by )w. h8\'e been Cklly fulfilled, carried out and o~.rwl.. c:>b.erved. "'6. If the ...1 4IPPears be I 0"'(. I.t constl'tutes the offlcl.1 'sui of the \Ocallty and w.. duly .fflxed by the und.rslgned at the time thl',cartlflcate was .Igned. I f no s..1 app.ars below, tit. ,LibCallty doea no~ h...,. and I. not 'J-e.Uy required to have lII'l official s..I. it:' '.' . , '': ~~~IT. NUS WHER~'" the undersigned h. hereunto set hi. ~and thh ,. .~. ,', "!:'., of /f '" ~ fH~ -j- , 1964. ,'.! , I ., ".. ., "p." I .- .,.. .,. . :, '~~ .,'. ,(, , .' , h" .......f.I," " ;'~' . , "....' :, ".4. t""", .... .~. ',. I,ll' ....;..~' .~~ .i; "'''.~~'~ f ,~~. * ~. " It''t- ~_ht :, ~ M~h/6;: City 1..- . " ..., . .l~ " .. , " ~. 1\. . ). t. .~"" I,t ..' . I "'\"'; I .~.~ h. ... . ,,-..... . . ,. , :; r." '~ ':""1 , '", ~.. .. l' ." . .. '" .. ....,. ; . ;:,,' '" ,I r.:.', " .,,' ~,p. '. .. ...." ,,~ < "... l. \.:.1~.:' . ':. ~ 11' .1.' ......1.; ,,) ',' ? , , i' ~ , . ,- ... : . . ~#'- rr URBAN RENEWAL PLAN ~ 6-tf~ - I~~~y:~- ~ Rlz4 A 1;;X-~ F~ <d ..u~ ;f~' ~,C;-tJl ~~~ 7~M SEWARD AREA URBAN RENEWAL PROJECT PROJECT NO. ALASKA R-21 SEWARD, ALASKA APRIL 29, 1964 REVISED AUGUST, 1964 ALASKA STA'IE HOUSING AU'IHORITY BOX 179 ANCHORAGE, ALASKA . . The Urban Renewal Plan for the Seward Area Renewal Project consists of the following narTative plan and the attached maps as follows: 1. Project Boundary Map Code C-213 Exhibit 1 Land Use Plan Map Code C-213 Exhibit 2 Land Acquisition Map Code C-213 Exhibit 3 Project Area Map Code C-213 Exhibit 4 Proposed Zoning Map Code C-213 Exhibit 5 Street Inprovement Map Code C-213 Exhibit 6 2. 3. 4. 5. 6. TITIE PAGE A. TABLE OF CONTENTS ~ 1 2 B. DFSCRIPI'IOO OF '!HE PROJECT Boundaries of the Urban Renewal Area Types of Proposed Renewal Action Boundary Map Code C-213 Exhibit 1 follows page C. LAND USE PLAN Land Use Provisions and Building Requirements Land Use Plan Map Code C-213 Exhibit 2 follows page 3 3 3 3 4 4 4 D. PROJECT PROPOSALS 8 Property Acquisition 8 Land Acquisition Maps Code C-213 Exhibit 3 follows page 8 Key for Property Map Property Map A Property Map B Rehabilitation and Conservation Redevelopers' Obligations 8 8 E. OTHER PROVISIONS NECESSARY TO MEET STA'IE AND LOCAL REQUIREMENTS 10 Project Area Map Code C-213 Exhibit 4 follows page 10 Proposed Zoning Map Code C-213 Exhibit 5 follows page 10 Street Inprovement Map Code C-2l3 Exhibit 6 follows page 10 F. PROCEDURE FOR CHJ.\NGES IN '!HE APPROVED URBAN RENEWAL PLAN 10 - 2 - " - . B. DESCRIPl'ION OF THE PROJECT 1. Boundaries of the Urban Renewal Area a. Boundary Description: The Seward Area Renewal Project is located in the City of Seward, Borough of Kenai, State of Alaska, and is described in Exhibit A, attached hereto and made a part of the Urban Renewal Plan. b. Boundary Map Code C-2l3, Exhibit 1 (See following page). 'Ihe periIreter boundary of the project, described in narrative form in Exhibit A, attached hereto and made a part of the Urban Renewal Plan, is clearly illustrated and firmly established on the Boundary Map. 2. Types of Proposed Renewal Action The Urban Renewal actions to be carried out in the project area pursuant to this Plan include the following: (a) the acquisition and clearance of substandard structures and of other existing uses incompatible with the land use objectives of this plan; (b) the development of waterfront recreational facilities directly related to and in support of a small boat harbor and marina; (c) the development of a revised street pattern fully adequate to Ireet the needs of the comnunity and enhancing the waterfrort;recreational developIrent; (d) the provision of needed sites for industrial development. - 3 - I III 1ft . 0 f'\ , c .c: 1] 'Z c::. JJ 0 - '2 l> S:I ~ ~ 0 \ll t [l> ~ ~il fi' \> - '1 ' ~ ~ ~ \l ~ c.... B -\ - . ~ ". ~ ". ';D . N - . . ~ ~ - C. LAND USE PLAN 1. Land Use Plan Map Code C-213, Exhibit 2 (see following page). Existing and proposed street rights-of-way and other public uses, any special purpose uses, and all other planned uses in accordance with categories of uses established in the zoning ordinance of the City of Seward are shown: 2 . Land Use Provisions and Building Requirements. a. Residential Developrrent In the portions of the area designated for residential and related uses, uses, develop~c.ent shall be subject to the following controls: Medium Density Residential Land Use: The following uses would be permitted: Single family dwelling Two family dwelling Public schools Public buildings Fublic parks and playgrounds Churches Uses acessory to any of the above Maximum Building Height: Two stories but not to exceed 30 feet. Minimum. Lot Area: The min1I11l11l lot area shall be 6,000 square feet and the ndniIl1llll lot width shall be 60 feet. Front Yard: The min1I11l11l front yard shall be 25 feet. Side Yard: The ndnir.,um side yard shall be 6 feet. On the street side of a corner lot the side yard shall be a minimum of 10 feet. Rear Yard: The ndnimum rear yard shall be 20 feet. Off-Street Parking: There shall be one off-street parking space provided for each dwelling unit. Each off-street parking space shall contain not less than 180 square feet exclusive of access dr1 ves . b. Commercial Development In the portions of the area designated for cC!lllrercial uses, development shall be subject to the following controls: Service Comnercial Land Use: '!he following uses would be permitted: Multiple family dwellings Motels or hotels Restaurants Other retail service establishnents to serve the needs of tourists Public buildings Churches Uses accessory to 8r'S of the above - 4 - ,/"~ ' ~ u U , 1\ \ I r (Jl . ) ~ , Z :ll " Z Z :ll :!, "\J 0 C11 0 0 0 P1 Gl ~ )> " ;; C c <!! I ~ ~ tn (J) 0 ffl C :0 pC11~~2:ll"Ul CJ --\ JJ - - --1 {j) -\ is j; P P - ^ !'I r r r t> OJ Z r 0 ~ 0' P C 1) P " ~ iJ r z . M 0 0 P ~ ) . rn ~ Z )> 0 0 " 0 0 f'1 " c :0 z . z 0 0 M ill ~ 1) 0 :ll Z P .z -< (1 M f'1 :E ):0- r '1J ?J 0 <- M () -I ):0- r ):0- (Jl ~ ):0- :0 I\) - . - - . ~ ,. ^; ." 0' 0'> . ~' -- -- -#{ .-- ~T~ -sl: ~/' l"''''::?/ ' _---l 'I,~,'~/ I :.~_~l1\:~~--~_u /' . . - . R-21 Maximum Building Height: Two stories but not to exceed 30 feet. Minimum Lot Area: The minimum lot area shall be 6,000 square feet and the minimum lot width shall be 60 feet. Yards: No front, side or rear required except for a building designed or intended for residential uses. Such a residential use shall have the sane minimum yards as are required for a two family residential use. Off-Street Parking: 'lhere shall be one off-street parking space for a retail store or business for each 400 square feet of gross floor area. Each off-street parking space shall contain not less than 180 square feet exclusive of access drives. Off-Street Loading: For buildings containing 2,000 to 20,000 square feet of floor area, one off-street loading berth shall be provided. An additional loading berth shall be provided for each additional 20,000 square feet of floor area or fraction thereof. A required loading berth shall be at least 15 feet in width and at least 20 feet in length, exclusive of aisle and maneuvering space, and shall have a vertical clearance of at least 14 feet. c. Industrial Developrrent In the portions of the area designated for industrial uses, developrrent shall be subject to the following controls: Land Use: The following uses would be permitted: Wholesaling and warehousing Transportation or trucking tenninal Road equiprrent maintenance, repair and storage Industrial uses of a non-noxious and nonhazardous nature Uses acessory to any of the above Maximum Building Height: Three stories or 50 feet. Minimum Lot Area: None required. Yards: No front, side or rear yards are required. Off-Street Parking: There shall be one off-street parking space for each three enployees or for each 400 square feet of gross floor area, whichever results in the maximum number of paridng spaces. Each off-street parking space shall contain not less than 180 square feet exclusive of access dr1 yes . Off-Street Loading: For buildings containing 4,000 to 20,000 square feet of floor area, one off-street loading berth shall be provided. An additional lOading berth shall be provided for each additional 20,000 square feet of floor area or fvaction thereof. A required loading berth shall be at least 15 feet in width and at least 20 feet in length, exclusive of aisle and maneuvering space and shall have a verticle clearance of at least 14 feet. - 5 - .' . . F-21 d. Public and Semi-Public Developnent In the portions of the area designated for public and semi-public uses, development shall be subject to the following controls: Land Use: '!he following uses would be permitted: GoveI'1'lIrental offices and buildings Public Schools Ci vic and cultural buildings Park and recreation areas including small boat harbor operations Hospital Charitable or other semi-public institutions Uses acessory to the above uses Max1llL11T1 Building Height: Three stories or 50 feet. Minimum Lot Area: None required. Yards: No front, side or rear yards are required. Off-Street Parking: The following off-street parking spaces shall be provided for publiC and semi-public uses whether located within a Public Use district or elsewhere in the project area: Church, general auditorium, high school auditorium, civic and cultural buildi~ - one off-street parking space for each five seats based on maximum seating capacity. Hospital - one off-street parking space for each four beds based on maximum capacity. GoveI'1'lIrental offices and buildings - One off-street parking space for each three enployees Park and recreation areas - Sufficient off-street parking to provide for the needs generated by the park and recreation facility as determined by the City Planning and Zoning Can1ssion. Off-Street Loading - The following off-street loading berths shall be provided for public and semi-public uses whether located within a Public Use district or elsewhere in the project area. Adequate off-street loading facilities to provide for the receipt and distribution of materials or nerchandise shall be provided as determined by the City Planning and Zoning Conmission. e. Additional Regulations, Controls and Restrictions to be Inposed by the Plan on the Sale, Lease, or Retention of all Real Property Acquired. In addition to the controls, and restrictions to be inposed by the Plan on all real property acquired which are set forth in the preceding pages, the following restrictions will also be enforced: No permanent structures of any type except for toilet facilities and service facilities shall be constructed within the urban renewal project in any areas designated on the Urban Renewal Plan map as High Risk Area. This restriction is applicable to all areas desigp.ated for public or semi-public use as well as areas desigp.ated for private use . '!he boundaries of the areas designated as High Risk Area are those boundaries that have been established by the Scientific and Engineering Task Force of the Federal Reconstruction COImlission for Alaska. - 6 - . - R-~.c f. Initiation and Duration of Land Use Provisions and Building Requirerrents. The land use provisions and building requirerrents set forth in Section C 2, above, will be in full force and effect for a period of forty years from the date they are legally recorded. g. Applicability of Land Use Provisions and Building Requirerrents to Real Property Not to be Acquired. '!he land use provisions and building requirements set forth in Section C 2, above, villI be applicable to real property included wi thin the project area when the owner thereof acquires other real property in the project area from the Alaska State Housing Authority, as well as to all publicly owned real property which is conveyed to the City. -7- . . R-21 D. PROJECT PROPOSAL') 1. Property Acquisition a. Real property to be acquired for clearance and redevelopment and developnent of vacant land, and also that land to be acquired for public facilities, is identified on the following Property Acquisition Plan Maps Code C-213, Exhibit 3. All structures including dwellings are to be cleared from the areas which it appears would be subject to recurring disaster. 1) Key for property map and parcel ownership area tabulation (see follCMing page) 2) Property maps A and B (see follOwing pages) b. Conditions under which properties not designated for acquisition may be acquired. Any property within the project area which is not designated for acquisi tion on the Land Acquisition Plan and which does not meet the minimum building and housing requirements of the City of Seward will be subject to acquisition if the owner thereof does not, within a reasonable period of tinE, bring the property into corrpliance with the applicable codes and ordinances of the City of Seward. c . Condi tion under which properties identified to be acquired may be exenpted from acquisition. Any property which is not located within the area of the project designated High Risk Area and which property is not needed for public facilities may be removed from the Land AcquiSition Plan under the following conditions: '!he owner of the property must present to the Alaska State Housing Authori ty a feasible plan for bringing the property into conpliance with all appliCable codes and ordinances of the City of Seward. '!he owner of the property must agree to carry out the plan as approved by the Alaska State Housing Authority within a reasonable period of time. Failure to do so would result in the property being acquired and cleared. 2. Rehabilitation and Conservation All property in the project area not to be acquired shall conply or be made to conply with the building, housing and all other appliCable codes and ordinances of the City of Seward. 3. Redevelopers' Obligations '!he land acquired by the Alaska State Housing Authority will be disposed of subject to an agreement between the Authority and the Redeveloper. 'Ihe Redeveloper will be required by the contractual agreement to observe the Land Use and Building Requirement provisions of this Urban Renewal Plan and to submit a redevelopment schedule satisfactory to the Alaska State Housing Authority. 'Ihe Redeveloper will not be pennitted to defer the start of construction for a period longer than that required for the preparation of necessary redevelopment plans and the approval of such plans by the Alaska State Housing Authority. l - 8 - - (\l . ct. .c( ~ .c( ;i , " r 4. ~ r ..., t. ~~ Q. ~ III III .t ~~ Q Cl. ~ .c( ~ 4. ~ C( ~ 'I J_-- - .!-'33~J.S \ '" ~ z I'" I," -.~"""cn -1 o w \i ~'a t. It? '5 W 9. r ;', tn r ~ <1 0 _~Wrlt~ III :J tn)c ,,! ill :'OO,;ro~ ... tn, " ? :J (3 " :; Z o \-- if', \5 "7 .J <~~~Gtj o It ~ 0 It o It <1,&;!,& t. t\. t\. 4. 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Tf r (j) ) 1"'1 Z :E o l> ) ::c (') 0 o c Ul -l o Z l> ::c r1 l> ::c -l 1"'1 ) Z lD 1"'1 ~ ~ ) r -l o Z Ul "'U ::c o L 1"'1 () ~ l> r l> (j) " l> ::c I\) - . - R-2l In addition, the following provisions will be included in the agreerrent: a. That the Redeveloper will submit to the Alaska State Housing Authority a plan and schedule for the proposed developm:mt. b. That the purchase of the land is for the purpose of redevelopment and not for speculation. c. That the land will be developed in conformity with the provisions of the Urban Renewal Plan. d. That the building of irrproverrents will be corrrnenced not later than a specified tirre and corrpleted not later than a specified tinE. e. That the Redevelopers, their sucessors or assigps, agree that there will be no discrimination against any person or group of persons on account of race, creed, color, national origin, or ancestry, in the sale, lease, sublease, transfer, use, occupancy, tenure, or enj oyment of the premises therein conveyed or improve- rrents constructed thereon, nor will the Redeveloper himself, or any person claiming under or through him, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, or vendees in the premises therein conveyed or improvements constructed or to be constructed thereon. Purchasers of land in the project area, lessees, and owner participants will be obligated by rreans of appropriate covenants running with the land to devote the land to the uses specified in the Urban Renewal Plan; and to refrain from,'effecting or executing any agreement, lease, conveyance or other instrum:mt whereby any parcels in the project area owned by them are restricted upon the basis of race, religion, color or national origin in the sale, lease, or occupancy thereof. The above provisions will be perpetual and will run with the land disposed of wi thin the urban renewal area by the Alaska State Housing AuthOrity. - 9 - . . R-21 E. OTHER PROVISIONS NECESSARY ill MEET STA'IE AND IDCAL REQUIREIVENTS a. Existing land use and building conditions are identified on the Project Area Map (see code C-213, Exhibit 4). b . Proposed zoning changes are identified on the proposed zoning map (see Code C-213, Exhibit 5). c. Existing street and proposed changes in streets within the Urban Renewal Project area are identified on the Street Improverrent Plan (see Code C-213, Exhibit 6). 'll1e level and grades of streets within the project area will be established to conform to topographic levels resulting from land filling and construction work necessitated as a result of the dis- aster of March 27, 1964. d. No changes in existing building codes or ordinances are necessary to carry out the proposals of the Urban Renewal Plan. e. 'Ihe Land Use Map (see Code C-213, Exhibit 2) indicates the site plan for the urban renewal area. f. 'Ihe additional public facilities and utilities which will be required to serve the urban renewal project area are as follows: Water Inproverrents Sani tary Sewers Storm Drainage Street Inproverrents Recreational Facilities g. 'Ihe standards of population density, land coverage and building density will be the maximum allowed under local, state and federal and all other applicable rules and regulations pertaining to an open land space use. F. PROCEDURE FOR CHANGES IN THE APPROVED URBAN RENEWAL PLAN 'Ihe provisions of tliis Urban Renewal Plan may be modified or arrended or additions made thereto at any tirre by the Alaska State Housing Authority, provided that any such changes, arrendIrents, or additions made subsequent to the sale or lease of land in the project area by the Alaska State Housing Authority shall be concurred in by the owners or lessees of the land affected by such changes, amendIrents or additions. Where the proposed modification, amendIrent or addition will substantially change the Urban Renewal Plan as previOUSly approved by the City Council of the City of Seward, the modification, arrendIrent or addition nust be approved by the City Council. - 10 - . b "ll CF.. Q? 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I , , . ,.. ~ e EXHIBIT A - BOUNDARY DESCRIP.HON The Seward Area Renewal Project is located in the City of Seward, Borough of Kenai, State of Alaska, and is described as follows: Beginning at a point at the Northwest corner of Lot 7 Block 11 of Cliff ^ldition; then easterly along said lot, a distance of 172.8 feet; then north 31 degrees 27 minutes east, a distance of 211.2 feet; then north 71 degrees 50 minutes east, a. distance of 198 feet; then north 52 degrees 15 minutes east, a. distance of 660 feet; then south 37 degrees 45 minutes east to the mean lower low water line of Resurrection Bay; then in a southerly direction along said mean lower low water line to the intersection with the east right-of-way line of First Avenue; then northerly to the intersection of the north right-of-way line of Washington Street; then easterly to the east right-of-way line of Third Avenue; then southerly to the north right-of-way line of Railway Avenue; then in a northeasterly direction to the west right-of-way line of Seventh Avenue; then northerly to the south right-of-way line of Monroe Street; then west to the west right-of-way line of Sixth Street; then north to the north right-of-way line of "A" Street; then west to the center line of an alley e~st of and parallel to Fifth Avenue; then north, a distance of 200 feet to a point; then west to the center line of Fifth Avenue; then north to the north right-of-way line of' "B" Street; then west to the center line of Fourth Street; then north to the center line of "n" Street; then west to the center line of an alley east of and parallel to Second Street; then north, a distance of' 155 feet to a point, then west to the west right-of- way line of Second Avenue; then south, a distance of 45 f'eet to a point then west to the east right-of-way line of First Avenue; then north to the south right-of-way line of Mill Street; then easterly along the south right-of-way line of Mill Street to the east right-of-way line of Government Road; then northerly along the easterly right-of-way line of Government Road to the northeast corner of lot 7 block 11 of Cliff Addition which is the point of beginning. , , "." .., ..)',;,C,', ,."" j~~J;Lkii<J;i",1)~,'t:.~>:i,1i.1:'4~~~\:"{'~'~JU~t~_~';.>.i'~ ~ e It .. RESOLUTION OF THE CITY OF SEI'~ARD, ALASKA, AUTHOflIZP1G I~lPOSITION OF APPROPRIATE LAND CONTROLS IN CONFORilITY WITH THE URBAN RENEI'IAL PLAN UPON CITY Ol'!NEO PROPFRTY IN THE SEWARD AREA URIlAN RF.~!ENAL PROJECT, ALASKA R-21 RESOLUTION NO. i-tJ / , WHEREAS". t~ City Council of the City of Seward, Alaska, by Resolution ~(o. dated August ?~~ , 1964, has approved and adopted e.n Urban l1enewal Plan for the Se\~ard Area Urban':.',Rene\~al Project; and ~CJ7 . 1','HEREAS, said Urban Renewal Plan prescribes certain uses for land within the project area which will promote the puhlic welfare and the proper developr.Jent of the cOllu7lunity; and WHEREAS, the Plan provides that all property within the project area not to be _~.quired by the Alaska State Housing Authority and not to remain in private ol-mership u:1c.cr owner participation agreements, will be acquired hy the City of Seward throu~h donation from the Alaska Railroad and the Federal Government or \~ill be retained by ~h~. Ci ty of Se,.,ard in City ownership; and IIfHEREAS, the City Council has pledgee! by the above referred to resolution, to assist in carrying out the Urban Renewal Plan; and t'ffiEREAS, in order to implement and facilitate effectuation of said Urban Renewal Plan, it will be necessary to impose upon all such project land retained by the City or acquired by it through donation as above set forth, controls and regulations assuring that redevelopment of such land will he in conformity with the terms of the Urban RenelVal Plan. 1\0:\', THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEI,IARD AS FOLLOWS: 1. That upon all project land retained by the City in City ownership or acquired by the City as hereinabove described, adequate controls, regulations and restrictions designed to effectuate the Urban Renewal Plan, will be imposed. 2. That upon disposition of any such acquired or retained project land, the City will incorporate within the l~nd disposition agreements relative thereto, adequate covenants and conditions which will obligate the purchasers or lessees, and the assignees of such purchasers or lessees (a) to devote such project land to uses specified in the Urban !<enewal Plan, (b) to begin and complete, within a reasonable time, the construction, if such is required, of any improvements on the land, as set out in the Urban Renewal Plan, and (c). to comply \1ith all State, Local and Federal la\." in effect from time to time, prohihiting discrimination or segregation by reason of race, religion, color or national origin in the sale, lease,. use or occupancy of the property. ,Passed and approved by the City Council of the City of Seward, Alaska, t~is ~ day of August, 1964. 'EST:: ~. . ~=zdJ/4-- ,.-, "t.-<.c.:.J2..- c--. r ) ~ - , J ,. ~ ~ " -:~'.' / /..../-, - ~ 4,. . t '~. ' . j, ..-'.. I CIfT CLERK ~-4io~ a ~/~ 'HAYOR \ '. , ' CERT 1 f I CATE -b::,WL- e. ~~ . ~~~~~~ /i ...:.L. /) /7, ,{. ~ 1.P' (( X'II h-{/t?'-<: -~ of the I called the HHunidpaHty", and the The un~erslsned hereby certifies. as follows: (I) That he is the duly qualified and acting -City of, J, (-,{/~ . , AlaSka, herein '~ccper of thu records of the Municipality, including the journal of proceedings of '. the;; ~/ ('/ ' . (2) That -J'L.r'" ~f . herein called the "Governing Body"; the attached resolution is ~ ~rue and correct copy of tho 'resolution -d ,.5 day of as finally adopted at a meeting of the Governing 80dy held' on the , r. , /1 / ( /1 / I -/- (~ ~ 196~ and duly recordcc in his offIce; "- Tna~ said meeting was dulyconvenod and held In all respocts In accordance with loW and to the extont requIred by loW duo and proper notice of such meeting was given; th~t a legal quorum was present throughout the meeting. and a legally - s~ff t c i cnt ;il:r..:>or of members of tho Govern i'ng Body voted I n the proper manner and fo,. 'the adoption of saId resolution; and a! I other requl'rements and proceedings und~r law incident to the proper adopt~on or p~ssage of sard resolution. have been QU~Y fulfIlled, carried out and otherwi'se observed; (4) That If an Ii:lprossion of the seal; has been, affrxed below, It constitutes the offIcial seal of the MunicIpality and this ccrti'Hcate is hereby exec:uted under \ such offIcIal. seal. If no seal has been affixed bel'ow" the MunicIpalIty dOGS not have and is not ,legally required to have an official seal; (S) That the undersigned is duly author!zcd to execute thIs certI fl'cate. I: -ci, IN \Jl7t:ESS to/HEREOF the undcrsJgned has hereunto set his hand thls ay of /1// /.' I '~,,:f , -7 r , a I 96 ~ ,... 'L\ -J':''''~; .../? - -/---'- .J:" ,. -" / I / }~_~ C t~- r-;:' / // .;.-:( /. ~-:, C:''/f r-((/'7/,;{' -7-'!<"<" ,-; -; Title \. ", I I I Item-2- R~gular I,jeeting of August 17, 1954 27 t - Kinutes - Pages 168, 16y and 170 having presented for approval,glmn. Lantz asked who had seconded the motion adopt,ing Resolution No. )JG wh~cl1 ehe City Jler~ had had to leave vacant Clmn. Zentmire had secqnded it. ClLm. ,~in:pa'c,ricl: - I move for approval of the minuGes pa0~e 10$ througil 170 seconded by Clmn. Zentmire all in favor. Item 3- People present no persons desired audience of the Council. I~ern 4A-ReReived proposal for suryering city's tidelands - th~ Manager aJ- 'llsed that ~xpected to have a deflnlte proposal, no~ yet recelved, from Tryck-~Jyman for survey since the original application for tidelands did not include the area recently annexed to the City and the last action Gaken was in May of 1963; that the City Manager had discussed with the division of Lands and had secured a ruling from Attorney General that the City would be eligible to secure these tide lands, so that we will now needed to re-appty inside the City limits, and must have a survey before we can proceed, and ~hat this survey would cost about QIO,OOO. The City Manager advised that he had asked Tryck Nyman to submit a proposal and the Hanager has also ad- vised the State that the City does not have money for this; that the State does have a program whereby the State will pay for the survey at completion and the City may repay over a five year period. The Manager advised that he, the Corps of Engineers and the Division of Lands are vorking on this and recommended it most important to have the survey for the Small Boat Harbor as soon as possible. Clmn. Lantz asked if it would not be a good idea to plan to charge this survey against the transitional grant funds and the t~anager advised that he too believed this would be a proper charge again. st those funds and for this and other reasons had requested specific infor- mation as to exactly what may ,be charged against those funds. The City Manager advised further to the tideland problem that Tressler's former log rafting sight was involved in ti1e new Railroad sight and the City is beinE'; asked by all parties to ;lalp in the selec tion of a new sight; that this was moving fonlard. Eayor Stockton asked if there were any ob- jeccions to tabling this item to come up again as soon as possible pending further information and there was none. Item 4B - l~ayor Stockton presented a certificate of Election as the City's Representative on 0he Borough Assembly to Councilman Lantz wh~lected to this position at the previous regular meeting. Item 51. - Discuss use of firearms at Head of Bay and possible amendment of Section 5.100(e) of Code of Ordinances and Ordinance No. 303. The City I,ianager)idvised that this was brought up at the request of ClnlD. Vincent, who was not present,but had advised ~hat there is a good deal of waterfall shooting at the Head of tile Bay each year, that there is a trap shooting installation out near the City dwnp and quite a few private shoot- ing ranges in the newly annexed area; that tlt:Ls being the case he thought the matter should be considered, and his recommendation that the shooting still be prohibited but that the Chief of Police be given authority to is- sue shooting permits for these areas and places and thereby retain control but also permit the present shooting habits to continuE;J it was noted that there may be reasonably 800d hunting for other types 01' game in this area. Clnm. Zentmire advised if this type of Ordinance is adopted that he would desire the police department to be very lenient in the matter of issueing citations for sighting in rifles and etc. as this is an h:i.storical activity in this area, Council discussed this matter in some detail and agreed that an amendment was necessary; ti1at it did not desire to have an inapplicable ordinance on the record that would be just overlooked in ~nforcement; but also \vanted give considerable thought to new ordinance in view of the great disparity in applicable conditions in different parts of the city now th~t it is so much larger in area and including the shooting habits of the residents; also that since Mr. Clouse was present at this meeting it would be desirable to advise him of the Council's wishes so that the first draft of the ordinance could be as near the Council's wishes as pos~ible. Hr~J. Patililliams suggested that the pre-earthquake city limics be left in the prohibited area and the newly annexed area be left open, and tllen if it gets to be a problem to arrange for further regulation; that she believed we were looking at a hazard of too much regulation and especially regulation not enforced and thus creating on the one hand too much reGulation and on the other a careless attitude to',>.lard Government. Council attempted~ to define the areas where regulation would be mandatory and even this was difficult because of the rapidly changing conditions for instance at the head of the Bay where it could be expected that men would soon be vJorking in rather large numbers and the City Nanager suggested that some people in the newly annexed area may want this protection and feel the City is not doinc its bes't to aid them if it is not provided. The City 272 R~gular I'~eeting of August],?, 1964 1.-l torwy thought probably in uiew of the discussion that the ori"'inal t.r oug].t of issuing permit.s was a good one and the Council might ~onsli:der tunpo:'ary and permanent permits. Clmn. Zentmire thought this miC'ht be ~Jrt~It'te\>o .long as the policing 'l!as limited but th~t peopE who b may for- f;:"et:ra, ~e:r<ml t and have a sudden, :j..mpulse to go nun ~lng and no:t;i remembe:r tr.at I-e would not want to see tl1lS person hauled J.nto court. IJlrs .,hlllams concurred in this view noting that historically it seems to be that theyrl~ 1 aw l'fquirements, the more difficulties in policing, and she just hated to se~ all these people in the position of being made law-breakers; that she was of the opinion that there is and probably always has been a certain amount of firearms violation on the outskirts of the old City Limits especially on Ivlt. Marathon and wondered if there had ever been a citation issued, .and being of the opinion that the use of firearms on Marathon is dangerous. Tue City Attorney advised his oplnlon that some sort of regulation, pro bably through permit.s is necessary wherever the city has jurisdiction. Glmn. Lantz suggested the City Manager, City Attorney and City Police draw up some recommenda"Gions based on the Council's discussion here and bring these back to the Council. Clmn. Zentmire advised he thought the Council should come nearer to a decision at this time because of the corning moose season and the continuing use of firearms in such things as the trap shooting and sighting in of rifles jqayor Stockton aGreed with lelrs .ililliarns observatioI13 regarding shooting on say Mt. l-Iarathon, but here he thought the Council was dea~n~~th a situation whereby open- ing up the ordinances anltextrem~t~ltuation of firearms use in a down- town area might devel00Mayor Stockton asked if there was any objection to tabling this item until the next meeting and there was none. The City Manager said the Council could be assured that policing in these next weeks would be on a reasonable and limited basis. 5B - July Accounts Payable including payment on School budget-Tvlayor Stockton asked for the Manager's comments and he advised no unusual expenses, that in connection with a payment on the School budget that he had discussed this with the City Clerk-Treasurer and thought the .$$,000 should go forward, bu t that in the future the Counc il should receive a statement of funds on hand and Accounts Payable, not a full financial statement but a report of that information, each time a pay- ment is requested, and Council agreed; that the item from McDonald ',iJoodland, Inc. vms par t of the rental charged on the compressor in use since the earthquake and not yet picked up; that the Oesar Cedar Company bill for electric poles ordered before the earthquake for the Snow River power line relocation job, and as the Council knew these poles had been rerouted through Anchorage and had laid in the yard up there for considerable time since there was no urgency on the job, but now they have been delivered with no demurrage charge and with Oaesar paying the additional cost for shiping through Amchorage. Clmn. lentmire - I would move for approval of accounts payable in the amount ~27.352.91 seconded by Clmn. Lewis all in favor. Please note that these payables were returned to the Council at the next regular rneeting for correction in total and therefor the schedule not shown here. Item 58- 'l'elephone rates in newly annexed area. The city jVianager read a letter dated July 3, 1~64 from Alaska Telephone Corporation in res- 'ponse to Mr. Harrison1s letter instructing them touapply city tele- phone rates to the newly annexed area which letter pointed out where earthquake losses not yet completely known, the fact that the new Irates had not been in effect one year, that there were equipment loss- es and depreciation factors not yet known, asking that the present rate structure be allowed to continue for a period of one year from the date of the letter due to the above points. Clmn. Lantz asked when the telephone rates for subject to review and Hr. O'Neill of the Telephone Co. advised that this was January 1, 1965. Mr. O'Neill point- ed out that the present telephone rates in the country are designed to cover the cost of running lines considerable distances in some cases and not on amiding scale by distance. Clmn. Zentmire advised that he thought that this was a reasonable request of Alaska 'l'elephone Corpora- tions2as utility rates have gone down and no taxes are being charged at this time and fire insurance rates would most certainly [,0 down in the near future. ~_Lantz -=-l.~]j.ld move ~.:lnce the rat(~JL-9X werLes- t.ablLlLe.d in the ~ for a_p-e~..oi, one yeaLt.l.1..a.Lt-l1sLt.~~10ne.xa!&s_ ~QIlJ;J.lllLe At, stAt,us quo in bot,h areas until-th~time has passed_~l1d thi:;L fiR t. t.Rr r.OrrLes....,Jlp_ Lnr_ r..eJ[.i.eJ.v -.at ,JAm] Rr}L..ll--.lSdiS .a.e.G.o.ud.ed by .Cl mil. K j rk- Jatrick all in favo~. ,.....~. Z '-', ---- ,- - f7".: .1 j ...., 1 1 .' I J I I I C.~. ....r. {- Regular~eetin:; AUC:;U3 G 17, lc;c:,,+ "2 'i a Item 5D- JDiscU33 8",r'ect p:Nposed 3orou.;.Cl sales tax might, have on 8it; ~t .jewf~d sales tax; and C~mn. Lan;tz' report of Borough A!"sembly meetinc;;~ -J-,-,nl!',l.Jant\O re'port~d as f01-10w::;; tn?t hE? !l?d oeen ai?ke:;l vmat the cilyt3 pC3ltlon ',nll oe vllc.h re;;ard to rellnquls.nlng the Clty'S sales tax .L:-l full or in part if the Borough sales tax is appruved by Ghe voters; (,,&t will COlLe up tomorrowa1d he would like to be able to relay the Council i s thinking on this matter. Eayor Stockton asked if the Assembly was a~are of the restrictions on the use of the city sales tax in that it could be used for education. health and sanitation only and that practically all of it was used to ~upport our schools. ~lmn. Lantz advised that he Clad informed tho. Assembly of these facts. Clmn. Zentmire pointed out that he w(;>uld ;lot ?~lieve the ~eopl,e 1tlo~ld be happy 'v'lhen. the:(highe: so.le:3 tax 1n- \Slde tne cle. than outslde tne Clty and tne 80uncll dlscussed at len::;tn what this overlaying sales tax mi6ht mean to tIle City of .:3elilard, its economy and the creation of complexities in assessing Seward residents for Borough school purposes where there should be no complexities. ~ayor Stockton suggested that an approach to this problem would be for the Borough chairman to present a definite proposal to each cit;y and Glmn. Lantz c[;reed advising that it appears this is what they are asking him GO do for Seward and leaving the impression with him that each city could demand a refund of sales tax in whatever portion it wished, and the thought was to restrict the Borough school tax for educational purposes only. Eayor Stockton noted that so very much depends on the wording of our sales tax ordinance, and since the Borough is required to maintain and operate the public education system, that he had been wondering about this at League of Alaskan Gities Convention last year and had asked1for instanc~ specifically if Seward sales tax money could be tapped to help pay for Kenai1s large school system and that he had no answer. The City Attorney read various sections from the Borough Statute regarding taxing authority and noted that everyone is, having to feel their way along in these matters that are not yet spelled out; that he would sug- gest the city would claim a sizable refund and see where this leads pro- viding the city does want to try to retain some of these funds for say improvements within the restrictions of the ordinance. Mayor Stockton s~~xnarized the discussions and suggested that Councilman Lantz could be asked to relay these particular points and advised the Assembly that this is quite a problem for the city to decide upon right noVl with no advance notice, though really the problem seems to be as long one way as it is short another. Clmn. Zentmire ~dvised that he was in favor of removin; the city sales tax if there is a Borough sales tax. The City Attorney asked I r [1,.... , ; I J' J.d" ,1....('Wd if the Borough had deci- ded \'lhat sales or transactions they are going to tax or if their base is going to be the same as Seward or different in some way. Clmn. Lantz advised that he did not know~The city Attorney indicated this could be of some concern. The City Manager suggested that to give Glmn. Lantz some- thing to take to 1;he Assembly, the Council could say it wanted 50;.:; bac:;: for heal"ch and sani tation~ as we are now spending about q55, 000 sales tax revenue on these services and do have other needs and this would give Clmn. Lantz something to go on; that he did understand in discussion wim BorOUGh people that the desire was to have a uniform rate of sales tax throughout the Borough. Glmn. Lantz continued his report with information that tha industrial incentive act had implemented in the case of the Standard Oil Refinery and they were granted a ten year State tax moratorium; thareveryone knows how broke the Borough is, and in order to assist the Borough in getting its tax assessment in operation 'Standard Oil had agreed to pay a t~ ~180,000 for ten years or $18,000 per year on this plant evaluatedaJust under ~9,OOO,OOO, and to pay this in advance, and that this would be a big help to the Borough at this time; Clmn. Lantz was advised to use his own good judgment in this matter. Item 5E - Resolution No. 409 authorizing special bank account for fall short transitional funds and n~Jing those who may sign checks. Resolution 409 was read in full as follows. RESOLUTION NO. 409 BE IT RESOLVED that all funds recehred from the State of Alaska as grant-in-aid for disaster transition fall-short of revenues and/or ex- traordinary expenses shall be deposited with the Seward Branch, First National Bank of Anchorage, which shall be paying and receiving agent for said funds ~ that said banl;: account shall be named CITY OF SK,vAEq? DISASTER TRANS1TION AGCOUNT; that said Paying and Receiving Agent snall be and is hereby instructed to honor all checks drawn on the above named account when bearing any two of the following a~ti10rized signatures: :,)"""1 i' ~,4 ?J?gt:.:..ar ~:ee~':-':.ng i~ugus~17, ... " ~ . 1.;;0'+ "'-.,") ~ ,..... l; ~ Fred J.Naltz Beatrice E. Watts. Perry Stockton Calvin C. Beck Tiis Resolution to be in full force and effect ilMlediately upon passage and 1.pproval. Passed and approved by the Common ::':ouncil of the City of 3eVlal'd, Alaska, this 17th day of August, 1964. Councilman liirkpatrick - I nlove for approval of Resolution No. 409 secor~ed by Clmn. Lewis all in favor. Item 5F - Councilman 'William L. Shaw's resignation, Clmn. WIlliam Shaw's letter of resignation dated July. 27 , 1964 was read. Clmn. Zentnire - I move that 'William Shaw's resignation be accepted seconded by Clmn. Kirkpatrick. All in favor. Mayor Stockton requested a letter of appreciation to Clmn. 3haw and the clerk advised she would do so. Item 5G - Consider appointing member to Council to serve to October 12, 1964. Clmn.Kirkpatrick said that he had been in contact with Mr. Galen Albertson whom he thought would be a capable member, that Mr. Albert- son is willing to serve if appointed. Mayor Stockton asked if there were any other suggestions and there were none. 'Glmn-~'-KirkpatricK"-':'T'wouTd move that Mr. Galen Albertson be a~pointed to fill the term vacated by Wiillima Shaw until October 12, 19b4:seconded by Clmn. Lantz al} in favor ~Iayor Stockton noted that as requirea city clerk would notify Mr. Albert- son. Item 5H -City Attorney's report on Seward Fish & Cold Storage Co., Inc. and 3eward Marina, Inc. leases cancellations~r~r. Clouse reported that there was very little to report to the Council except that Mr. Pollock sent out notices to Mr. Reilly of Seward Fish & Cold StoragetOlnc. and to their attorney advising of the desire of the City of Seward to can- cel its lease with that firm and reported on the vitriolic and threaten- ing letter of reply though he understood the letter may not be exact- ly what Mr. Reilly intended and the letter was read to the Council. The City Manager advised that Mr. Reilly had called on him this week and said that he had received a copy of this letter b~t said he did not know 'why it ",as written; that he had not received a copy of the notice of cancellation and he said he did not know that OEP was not going to re- build the San Juan Dock area, and insisted that he did not know that this letter was written; and that he had been told by Mr. EcDermott administrator of the office of emergency planning in dashington, D.C. that OEP was going to rebuild the buildings and then got here and learned that they were not going to rebuild. Mayor Stockton advised that this was the jist of his discussion with Mr. Reilly also and he had informed Mr. Reilly of the negative decision on rebuilding the San ,Juan Dock facility and buildings, and had told him the same re- ply w~s received from all sources to which the city has appealed. Mr. Clouse outlined the next steps in this matter to resolve the misun- derst~nding which may exist between Seward Fish & Cold Storage and their attorney, asking if the Council wished it to continue and was it told that it did. Mr. Clouse then reported they had sent a similar notice to Seward Harina Inc. and had no reply from either J\lr. Jackson, Dr. Gentles lor: t::leir ~ttor:ney Mr. Cli~f,?rd Groh. ~Mayor Stockton ~aid he had re- ceIved an InqUIry from a mIlItary man lor refund on SlIP rental he had paid for the coming mont~'and turned the letter over to the City Clerk for reply, she advised that several suCtl inquiries had been received over the month and they were always referred to Dr. Gentles as President of Jeward I'Iarina wi tll a copy of tile letter to the per- son requesting refund; but that she always asked to be informed of the r.esult of the correspondence but never vias and therefor assumed that each one was settled to the claimants satisfaction. '1 I,tern 5,1, -."City, ,r':ana~'eJ;'l~ report on varioU.s :Ltems,.Tlt1{l G~ty}1an~g<;lr rElI;JQrteq as.foJ,loVIS; \1) th~~ he,had, contact~d" tZle CItY, 5 arcln;Eect in connection ,lith the new 1'lre ::itatlon and na" Informed ~ tne ,., .. - Regular l,;eeting August 17, 1904 ')"""- .~ 4 ;) I ,c<:m"crac t:.~r tha,t he has fi:fteE;~: ~~ys to corJpl~te ,the bui1dtng w)1ic] dlll ~e ~~pt~moer 1, and lf 10 l~ not comR~eted QY t)1at tlmB tna~.- J.e laud. t~l,e arctn te~t fee~ f?,reclosu:re proceethflgs "1111 oe brought a0a~'L; t .nlil, 0nat ~ne Clty) H!-lFA) Gne i'lrch"-tect]af'd tne con~racto~' meE ond811- nesday 1:.0 lron out tnese proolems and tnat he belleved It would \10::',: out (2) that he had been appointed by III'. Don LovJell as local GivLl. Defense Director as of last 'l'Jeek (3) Hold Harmless Agreement the;ou",- oil passed last week for sewers with stipulations has been gone uver by the Attorney with recollUnendation to delete the vlOrd "contractor..3", and was signed by the City and the Corps of Engineers in this form. (4) That one major Railroad brid,;e betMeen 3eward and Portage is 2),; ccwplete and another 75,; complete. (5) Corps of Engineers has set t:.;le date for the usable Railroad Dock at December 1). (6) A special Ta,j', Force of Urban Renewal field people will be here before the month is out and we will have a special representative in Seward 1:.0 handle any problems and all details on t:.his progralTI. (7) Rivers Construction Co. has been awarded the contract for the break,-rater oft:;;le 3mall Boat Harbor; that he had met ",lith these people six or seven times in the past week, they are asj~ing permission to quarry rocK in the 1\;0 Lake Subdivision area or in Lowell Canyon, that in raC1:. he understood tjey had moved in1:.o the Lowell Canyon area this afternoon but they will be coming back to ask permission to quarry rock in the Lagoon area, and in this regard he would like to revie\oJ the the Two Lake Subdivision area since rlivers Construction desires to quarry on the East side of Block 11 in the Laubner Addition. (8) that the Corps of Engineers says it VJill build utilit,ies only for the number or people who actually move into the area from the demolished area and there develops this access problem at the North end of the new Subdivision as there is a large piece of rock right YJhere "he street ::;hould be; so that the contractor will be coming to 1~!th a proposal ror .lC.! ~ a ton to remove this rock and in such manner that the city will have a street right of way at not less than 6,; grade; that he was agains t this idea at first thinking of a large quarry, that it would be a requirement that the property would be lert at J;rade and he v,as recommending that this be allo\'led. Clmn. Lantz said one property owner had complained to him about these people being on tlleir property without permission and wondered if the city should do something about this. The HanaJ;er advised that he too had had first knowledge of this through an in- jured property owner where tile contractor had gone onto the land and started working without permission; that he had sent the property owner to the contractor and they had come to aGreement, and understood adjacent property owners were beinL dealt:. with similarly. The Council discussed the requirements or the explosives ordinance and also tllat the Corps of Engineers requirements would be in addition to these. The City I.Tanager reviewed the liability insurance requirements of the contract "lith tile Corps or Engineers \",h:'_ch they design to be very comprehensive and adequate. I I Item 5J -J'.Iayor to be principal guest speaker at Red Cross Convention in San Diego August 24, 1964 week. Mayor Stock1:.on reviewed this re- quest rrom the Red Cross and asked if the Council wished him to at- tend this Convention with his and his wifeis travel expenses paid one-half by the City. Clmn. Zentmire recalled that some~22,OOO was collected by the San Francisco Red Cross in connection with the di- saster and Clmn. Zentmire - I would move that the City of Seward would o alon~ with the Chwnber of Commerce on a fift' fift basis on a in the ex ense of one fare to the Red Cross Convention in San DieG'O secon ed by Clmn. Kirkpatrick. Council advised the Mayor that they consi- dered this invitation a real honor to him and the City of Seward. Glmn. Lantz asked about... expenses apart from travel and J;;ayor 3tockton advised that Red Cross had indicated that they would pick up such ex- penses. l\:ayor Stockton asked to be excused from the votli.ng. Vote all in favor with Mayor Stockton abstaining. Item 5K - Fire Truck:- Clmn. Lantz mentioned that some weeks ago the Fire Chief and Council discussed a new fire truck and as~ed if these transitional funds could cover such expense. The City tlanager advi- sed that he had the specifications for jisbursements of these funds now but this still not clear; that he should have definite informa- tion on this within a few days; Glmn. Kirkpatrick - I move we adjourn seconded by Clmn. Lewis 11:05p.m ~UA.. F {;()~ ~eatrLce E. watts ,lty ~~erk Treasurer Approved: ~~a~~ Perry R. Stockton IvIayor Attest: 276 Re~ular meetirfEe(~i2S-ei~=t~~1'(bi~ 1~:~iU:34 ::~o~-iJ~~'1.ed to septeT854 E, A c:J[(:cial meetlng for the purpcc;e o.:.'~ c,c con3ider spscial hours for ~ale .~~.._l:igu<2r on Sundays d}lrinj~,SEllmo;? D~i'fv , meeting was called to order at ~.,-13 F.h. Aue;ust 1:5, 1904. holl wad Cd ~1';d and present. were Clmn. illTn. JL;cent, Richard Kirkpat.rict:, Frank Ioewis, Bill Lantz and Del Zent- [dre. Also present were City rv;anager Fred J .,valtz and Er. James Clouse, representing the City Attorney. Mayor 3tockton & Clmn. Lantz were aosent. GIffin. Kirkpatrick moved that Clmn. Zentmire be designated as acting Mayor for this one meeting; Clmn. Vincent seconded the motion; the motion was carried unanimously. t., :r.. -. ,-" '- -.. f'!: li;ayor Zentinire explained that this special meeting was called to consi- der hours for sale of liquor on Sundays during the Salmon Derby, and then the City Manager stated that he only wished to comment that this has been the procedure every year, to call a special meeting for this purpose, and he believes the Council should look into the possibility of adopting the State Gode and that way not to have to do this every year. Hr. Clouse, upon request, read the State Code, lAlaska Statutes, Title 4, Sec. 4.15.010, relating to hours of sale of liquor. There was dis- cussion. Clmn. Lantz: I would move that all liquor establishments in Seward durinF these two weekends during the Salmon Derby be allowed to stav open in conformitv with the State law. Glmn. Lewis seconded the motion; the motion was carried unanimously. Glmn. Kirkpatrick moved for adjournment; Clmn. Vincent seconded motion; the meeting adjourned at 6:15 P.M. APPaed: -I~4:: ~ Gl Perry R. Stoc,cton Eayor the AtrJl~k U~ 'fllhd Beatrice E. #atts City Clerk-Treasurer -------------------------------------------------------------------------- Regular Meeting of the City Council September 7, 1964 postponed to 8:00 P.M., Tuesday, September 8, 1964 The regular meeting of September 7,1964 postponed to September ,8, lS64 since September 7 was Labor Day was called to order at 8:00 P.h. by Myr. Stockton (1) Roll was called and those present were: Myr. Perry Stockton, Clmn. v~. Vincent, Gaylen Albertson, Bill Lantz, Richard Kirkpatrick and Frank Lewis. Clmn. Del Zentmire was absent. City Vian- ager Fred'lvaltz was present. Item 2 - Oath of Office to new Councilman Galen Albertson and presen- tation of Certificate of Office. - Clmn. Galen Albertson took the Oath of Office administered by the City Clerk. Myr. Stockton them present.ed the Certificate of Office and welcomed Clmn. Albertson. Item '3 - Minutes: - No nlinutes were ready for the Council. Item 4A - People present - The City Manager introduced Mr. Penner, Project Manager of Urban Renewal for Seward to the Council and gave a brief progress report including the establishment of the Alaska Sate Housing Authority Off-ice in the new Fire Station adjacent to the new City offices for the convenience of both parties. Item ijA- Old Business - Ordinance No. 337 was read in full as folloHs: ORDINANCE :W. 337 AN ORDINANCE REPEALING ORDINANCE ;.JO. 303 AND IV,ODIFYING SECTION 5.100 (e) OF THE SEWARD GENERAL CODE REGARDING THE USE OF FIREAR1\IS, AIR GUNS, AND BB GUNS. THE CITY OF S EdARD, ALASKA ORDAIHS: That Ordinance 303 and Section 5.100 (e) of the Seward General COdE be,andtJhe same hereby is repealed and replaced with the following Sec- tion 5.100 (e): Section 5.100 (e) discharge any firearms, air rifle, BB or pellet gun within the corporate limits of the City of Seward, withoutJ first Page 277 Regular Meeting of the City Council 3ep~ember 7, lS54 postponed to September 8, 19S4 277 I having applied for and obtained a temporary permit from the City Manager or Chief of Police, art their duly authorized designee. Temporary permits may be granted for limited areas fer the purpose of: (1) Hunting, both large Game and small ,~ame and fovl1 (land and water), (2) Conducting a private or public rifle range or game preserve, U) Other customary purposes. The issuance of such permit shall not be unreasonable withheld, giving due con- siderationto: (1) t,he area for vlnich the permit is reque'-3ted, (2) the purpose for which the permit is requested, U) the density of the population and man-made improvements in the area forw 1IIhich the permit is requested, and (4) the activities tilat are or may be carried on within the range of the firearm, air . rifle, BB or pellet; gun. Such permits slall be valid for the period of time specified thereon, or until revoked or modified by t11e Gity Iiianag;er or Gilie1' of Police, or their duly autnorized designee, or until this Ordinance is repealed by operation of .1avl or action of the City Counc il for the City of Sevlard. Due to the existing need to provide rules ane regulations for the use of firearms, etc. in the newlya annexed area consistent with the occupancy of this area prior to the close of the present hunting season, an emergency is hereby declared to exist, and the rules governing the introduction, reading, passage and approval of ordinances are hereby suspended, and this ordinance shall become effective immediately upon its passage, approval, posting and publication asr required by the City Charter. I Publication of this ordinance shall be made by posting a copy hereof on the City Council bulletin board and by publishing a notice of the place of posling and a brief statement of the pur- pose of this ordinance in a newspaper of general circulation in the City within a reasonable time. Passed by the Council of the City of Jeward, Alaska, on this 8th day of September, 1964. l.!iayor Stockton reviewUthe previous ,discussion of this subject under Item 5A of the August 17, 1904 minutes. Clmn. Vincent a::>ked if the permi tS\\7ere available and the City IJlanager advised that they would be prepared immediately if the Council '.'Jished to pass this ordinance; asked if the Chief of Police had any objections to this ordinance, and he said only that it appears that the ordinance is ~oing t.hrough the normal three readings, which would time the passage of the ordinance \'Iell after the como.encement of hunting season. Myr. Stockton suggested that it could be passed under the emergency rule. I C:lmn. Vincent expressed his concern witt the premit requirement advising that he had hunted in Nevl York witnin Sic)lt of skyscrapers and without the requirement of securing a permit.before hand. That it had worked out well in ~hat area and he questioned placing such a regulation upon the residents of the nevlly annexed area. The Gi ty Hanager explained that the perr.tit would give the Chief of Police control over the use of firearms in this area and he believed would provide a measure of safety. Clmn. Kirkpatrick - I 1Iwuld move for suspension of t,he rules for the purpose of adopGing Ordinance no. 337 due to the existing emergency of getting this Ordinance on the books before the close of the hunting season. Seconded by Glmn. Levlis. Vote - Glmn. Vincent .no , CL'11rl. Albertson yes, Clmn. Lantz yes, Clrnn. Kirkpatrick yes, Clam. Lewis yes, Eyr. Stockton yes, Kotion passed. Glmn. Kirkpatrick - I wo1ld move for the adoption of Ordinance No. 337. Seconded by Clmn. Albertson. Vote - Clmn. Vincent no, Clmn. Albertson yes, Clmn. Lewi-,? yes, Clmn. Lantz yes, Glmn. Kirkpalrick yes, rl!;yr. Stockton yes, Notion passed. Item 5B - Corrected accounts payable for July 1964 - having received a corrected schedule of accounts payable includinr,' the usual in"" formation o~.v~ndors name" tot,,:,l amount of the pa;able and the amounts aPl?.L~c0able to eacn un~t ].',yr.Stockton asked if these Here the s~TIe bllls approved. at the August 17 nleeting. The Comp~roller e::::pla~ned the wor~ of tlle annual audic, being in progress at the t~me Lor preparat~on of the accounts payable that he had had some one else prepare the schedule and withbutJbeing able to give 278 Pa:;e 273 t", r:/'J Regular Meeting of the City Council September 7, 1964 postponed to September 8, 1964 -. (""; C'J sufficient supervision that there were a number of errors. For instance \~~le ~.;~cDoug~l Eq':lipment Rentc:-l bill will be paid by OEP rather t{ian ' i~ILe Clty. :)ome ltems were Ilsted where the vendor has bill, but the raaterial has yet not been received and so forth so that it had beea determined best to completely rewrite the schedule and ask for dele- tion of the previous action and approval of this corrected schedule. Lyr. Stockton noted that the corrected amount is some $3,000 less. The Gouncil then reviewed the items of particular interest to it ,,"ith e:(plEmation by the City Manager andtthe Comptroller. Clmn. Kiflkpatrick - I move for approval of the corrected July accounts payable in the amount of $24.793.51. Seconded by Clmn. Lewis._ All in J_avor. Detail as follows: Adams Commerc ial Stationers 1.40; Alaska Court System 75.00; Alaska Railroad 12.00; Alaska Telephone Corp. 400.((; Anchor I.If,';. Co. 1+9.92; Anchorage Times Pub. Co. 19.00; Auto Electric Sales ~ Servo 4.63; B ~ C Auto Electric 179.81; John P. Bagoy & Assoc 21.23; Ghugach Elec. Assn. 6,624.00; Chugach Elec. Assn. 532.18; Cordovl Airlines;44S.S4; Craig Taylor Equip. Co. 52.45; Es.tes Bros., Inc. 4.51:;l; General Electric Supply 960.40; International City Mgrs. Assoc 31.00; Industrial Air Products Co. 3.60; LB.N. 19.46; ;<;:enai Lumber Co. 160.50: Line Material Ind. 1,216.69; Municipal Finance Off. Assn. 15.00; Modern. Mtrs. 172.58; New Seward Hotel 25.00; Oeser Cedar Co. 1,279.60; Osbo's Elec. Supply 4.84; Petticoat Gazette 139.00; Saindon1s Service 2.00; Seward Builders Supply 1.00'; Seward Drug Co. 16.69; Seward General Hospital 22.50; Seward Hardware Co. 27.72: Seward Trading Co. 5.87; Supply Center 1.29; Seward Public Utilities 1,~78.80; David J. Thompson 7.80; 301 J. Urie 3.06; Yukon Equipment Inc. 60.59; Yukon Office Equip. 94.S8; Pat R. Williams Insurance 2,811.83; Seward School Dist. 8,000.00 Item 6A - New Business - The City Manager..explained that this is the standard resolution required by HHFA inorder for them to do business with him as the City's represenative on it~ several projects. Clmn. V&ncent - I would move for the pasaage of Resolution i10. 410. seconded by Clmn. Albertson. All in favor. Resolution No. 410 author- izing Fred J. daltz to furnish information to HHFA re various AP"r!{ pro- jects, prior to the motion, was read in full as set forth at the close of these minutes. Item 6B - Resignation of Oral Burch and Paul Ives from S.O.S. Fund Board of Trustees and appointment of replacements; jvlyr. Stockton read the August 12, 1~64 letter of resignations from Oral Burch and Paul Ives and advised that he was not;rready to make replacement appointments a t this meeting but would welcome sgggestions from the Counc il. Clmn. Kirkpatrick recalled that in gatherinf~ together the .3.0.S. Board of Truetees that it had been the Councils intention to have representativeE from (:,he various clubs and civic organizations on i'c. Furt;l'ler, that r.~r. Ives had been appointed as a representative of the American Lee;ion and that Mr. Burch as a representative of the Commercial Fisheries group.#ith this assistance ]I';yr. Stockton appointed I-II'. Orrin Herrill as the American Legion representative and IIII'. Raymond Anderson as the Cow~ercial Fisheries representative. Clmn. Kirkpatrick - I would move for confermation of the appointments of Fir. Orrin Merrill and Er. Raymond Anderson to the 3.0.S. Board of Trustees. Seconded by Clmn. Vincent. All infavoP. Item 6c - Resolution No. 411 authorizing writing off of certain un- collectible accounts receivable - Resolution 110. 411 was read in full as follows: RESOLUTION NO. 411 BE IT RESOLVED that the City ]clanager and the City Clerk-Treasurer are herebyi instructed to charge off as uncollectible the accounGS on the following list in the total sum of Eight Thousand Seven Hundred Sixty- two and 28/100 (~8,762.28) Dollars and that the same shall be stricken from tIle accounts receivable of the City of 3e'~lard; and That the City Manager and the ~ity Clerk-Treasurer are further ins true tee that should any of these accounts be paid, then such paid accounts shall be revived in the Dianner set out in applicable manuals prepared by the Tf;unicipal Accounting Assoc iation, Federal Power Commission, Federal Utib ties Cownission, except those personal property tax accounts, utility or miscellaneous rereLvable accounts upon which non-appealed judgment has been entered by the Alaska Court System as uncollectible by the City of Seward, which accounts shall be written off forever. Page 279 Regular Meeting of the Jity Council Septenoer '7, 1~',:J4 pas tponed to 5ept-- ernpber [~, 1954 279 IJame Electric .Vater Sales Tax Total I bac Anderson " 10.10 .p ,.p l'c' 10.28 'i> . c ," George Bender 27.40 8.7') .72 34.93 Lee R. Bainter 18.10 .le; 18.28 Irene B. Bohn (~ Shirley A. Culley 5.24 1':> ~- ....." . N )')0 I,iarshall ~ Butler ') r\,... 3 . c~5 lr. ..),0) Vaugh Cowell 12.31 2' 12.54 . -~ Heal Day 23.28 .47 23.75 Les Finke 22.25 13.50 .72 )0.4/ Forrest Fleury (', cc') () .90) ..)'/v Robert Fu;:;on 3)'.15 0.75 .)0 4j.49 Ra::'ph Groswold .'Jr. 61. 0';, 13.50 1.13 75. ?2 ,Jilliam " Justice 21.46 3.40 .)V 25.3j v. ,{illiam hachado 03.40 13.50 1.24 70.74 ,/ill i a."ll Miller 17.7S: 17.79 Adrian E l"loorehead 4" '7(' .46 /+2.21+ .1... I U Gary 1. If.oun ts 1+.12 4.12 ;:nute 0130n 3;.70 6.75 .G~ 41.34 Joseph Overy le> 3.40 ,07 4.2~ . U James Flichterhoff 21.31:; 10.15 1.2J 32.7 J. ,I. Robinson 4.42 I "n "!-.4':: B. A. Rucker 15.30 3.75 (' ,~, 20.03 .>0 Frank Sander::; 4.'~7 . l.)(;j 5.56 I:ennetJ:l L. Shane ';.05 9.05 Evert L. Thof:jas 0.00 ' ':> 6.0l~ ..LN Al 'i'offlemire 30.51 30.51 George Tuthill 12.00 .24 12.24 Pierre Victor 12.2l) .16 12.44 James ' ilil1iams 54.28 6.75 .71 61.74 Paul " ;li:'on 61.:'> S 23.05 1.70 86.74 Ll. .Jayne A. ivoznick 61+. 05 5.75 1.09 71 ~\l" -" . u ,'/ ,JilliaEi Aldridc;e " 1"7 ,- 0') O. 'iC\ 8. I ) . .J (U Dabney Ard 5. S\j .20 7.L; Oren Caldwell 0;). VJ 10.25 2 "C', S;SJ.29 .)0 J. J. Carroll 5.20 .12 5.40 Jay Carroll 33.97 12.50 c-, 47.40 . ,/,,) Habere Christenson 21. 22 10.15 .81 j2.1d Don F. 000;( 15.41 .14 15.55 H. O. Davenport 7.17 .21 ,-/ ') C ( ../ v Sharon ~ Davis ,23.08 S.75 1.2) 33.95 J. Billy Heath E5.42 .20 b. ,)~ Ben Hogg 8.'/7 I'" ~ ';" .~? . v Berm HOt;6 32.39 3.40 .44 )0.2) Joe l-Iughes 95.55 2U.25 1.&4 117.64 Carl Kelly 12.3'1 8".25 4" 21.10 . (, vlilliam Kukaheko 20.00 13.50 .'70 34.20 Lola Leamons .'75 . '15 Robert Leamons 12.93 .60 lSJ.:;) Arthur Libor 19.53 "( 19.92 . ~;. T' . L. Loeser 16.45 5.75 .57 23.n Jeff IvIcCracken -.>.30 0.75 .45 13.5U Tracy LcCrankim 30.15 10.15 .79 41.10 I'laxine IVlcDaniel ,5.99 3.)0 .36 10.8') Aubrey I\jIavis 34.14 18.50 1.24 51.88 George Okai 18.7) 3.50 1.05 :::) .3U George Olson 12.50 6.75 .41 l~). 00 -.hlliam L Smith 17.01 10.25 .76 22.02 Gordon Stewart 21.25 .24 21.50 Reggie Travers 1.11 1.11 Geem;:; rl'ren t 51.81 5.75 c'" j9.54 _/0 Geems Trene 6S.0'1 13.)0 1.86 84.43 Joesph J. dages 20.14 .48 20.62 Arnold ,f. ,Iymore 2'1.27 2'\ 27.55 . 0 Sub 'i'ota13 <i>JJ#4-.57 ~ -'0 ' 5 ~!, ")" 04 ~ln9. 25 .~t:::S'u.o '1',.)0. I I 280 Fa 'C'C ')0"'0 'C\ ,..... Regular Heeting of the City Council 3eptember 7, 1>i64 Postponed to September 8, 1964. Personal Property Tax 1954-55 :-i2.rold E. Allen E. L. Anderson ~.J. & Myrtle Bauer Richard Bernhardt 3am & Edith Bowers Brady Construction ~homas Brannon Irene Nusbaum n. S. Brown Gordon }I. Buethe Hilliam Burch 24.70 39.00 78.00 LeRoy Cabana 23.40 Jerry Caley Cletus Callahan ll";rs. Ann Campbell Rev. B.I. ~ Helen Carpenter Jay ~ Arava Carroll Gary D. & Delores Cobaan Geo. & Mae Cortez Paul C. Detmer Harriet Dick James Dolan 25.00 Glen ~ Vida Drown :;;ar'vin Eppes 40.30 Gordon G l\:athy Fahlgreen Le~ter Fink 39.00 &nma Lou Garrett Gateway Drugs 237.90 'lilliam F. Gatz Geo. J. ~ Ada Gessey David E. Gibson M. B. Gilbrou8h Co. Delores Hall 19.50 Dick Hall Norman D. ~ Arlyne Hall Vernon Hall Gus Hansen 13.00 Phil u Florence Harding 52.00 Il.. Helsel tine lJeil 3. Hellier Joe E. Jacquelyn Ilo\'Jard F. D. Huff Donald Hughes & Lucy Joe & Belva Hughes Jack & Agnes Janikula26.00 Richard Jennings Harold & Jenifer Johnson Robert I. Johnson It & L :\idd Ililliam Kikahiko Robert Leamons Ira ~ Grace Losey 27.30 A.D. & Catherine McDonald 13.00 Dave I,Ici:hllan F iI. Eollendorf Eugene ;viulhearne Herbert J. Nelson 49.40 1955-56 1956-57 19.50 39.00 104.00 78.00 28.60 0.50 18.93 3').40 2.10 234.00 32.50 10.4CJ 20.60 2.JO 6.50 23.40 13.00 31. ~~o lb. 51 19.50 39.00 130.00 46.80 0.50 6.24 /7 '0 o .b . 52.00 3 6 . 40 140.87 234.00 650.00 10.40 2';::.90 43.81 39.00 20.80 2.oU 78.00 13.00 :; Sl . 00 31. 20 :~0.80 195'7-58 :l.958-59 19.50 41.9> 13.00 13.78 130.00 58.76 12.48 56.42 , , :.>4.87 47.64 182.00 22.03 38.74 <;.10 T3.r:;n 5.20 07.55 43.81 21.97 11 . 70 20.00 20.60 10.40 18.59 19.24 124.80 t-.~ Z ,- .- '. - ~ 1:;69-60- 60-61tol- 02, 03-63 10.52 14.39 88.00 5.20 n.') 10( 50 "01 t:..?:... ./-0\.....1 41.90 (60-01) G.OO 11.05 2. ()O ).20 ')4 "s' f"" ..) 1) .60 34.00 2.65 (60-61) 37.50 (59-60) d.OO 5.20 (62.03) 15.00 13 .00 5.20 5.20 J3.sG 63.31 41+.42: (60-61) 41. 20 49.40 (60-61) (61-62) (") /3) 0",-8 :3 8 . 00 14.00 20.00 25.60 5.75 41.60 32.00 (60-61) 2.00 (61-62) 12.70 20.80 15.60 8.00 2~1 lS'04 Page ;~8l Regu~ar Eeeting of the City Council Jeptember 7, postponed to September 8, 1~64 Personal Property T2Y lS'54-5 ) 'l ,'", r-- ,- r- " -L ~ :)) - :,,,) 1'0:).)-)7 l'~;:57-5C 1')58-59 b5>-)0 ., :'1 v'v - 'J.L , :1 ',) '-! ---!'~, 0:2- ,)~. Vincent Nelson 20.20 James HaGen C. G. Percival Torene Reasonen 15 .34 ~illiam G. Robinette 35.10 Bdward Hcbinson I,:rs. Jorene Rutled~e Lee Ruyle Lyle Saxton Norma Serio ~6u.OO 2.60 2uO.OO I C;. 3 7 :2.00 ~.5C 10. [j 5 LrG .17 26.00 10.40 41. So 13.00 c ')'0 ./ . "/ S7.60 5.20 4.55 7.80 2.00 7.8'0 58.;,',? 4S.40 15.1') 4';.27 8U';,74 10'1" .1) 2102.70 11';14.17 ~ 32.6$ 3:2.00 (60-01) 1'7.10 Frank 3aknnan ',i. 3imrod Robert Sims GeneL I,Iyrtle Snyder F. Sparado Jr. Gordon Sweatt Patrick Teague Richard L. Thomas .iilliam Thompson Fran;( ,~: Narie Toler Albert TrUf:1p Henry Van Overbeck ~a~eline Eurphy ~agner ~>.40 33.02 25.1+0 26.0J (61-62) 12.10 1.92 rlev. Vaughn ilanda 'lIills on Sub-totals 668.54 637.10 I 1",isc. ale Rec: State of Alaska Department of Public Works Division of Bldgs . ".... If 405. bb;;, 61-62 8762.28 ' GRAND TOTAL 3UJcThlARY Personal lSi54-55 1955-50 1956-57 1957-58 1958-59 1959-60 1960-61 1961-62 1"'" '~ :r,.J,.: - \.) j Property Taxes 'r 818.74 1096.13 2102.70 1194.17 'J08.54 433.':0 11 7 . 80 44.80 40 . ISO '.' ~1'7 ,,-' --pO,) .;,6 Sub Total ,;fDis allov'led expendi ture by the State fiscal 61-62 465.05 I 1.j-05 . 66 rUes. Total Utili ties 1779.24 1779. 21+ ,~3762. 23' 8762. :28 Totals This Resolution to be in full force and effect inMediately upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 8th day of 3eptember, 1964. 282 Dac"" ')O? J.. el\' t...U,-, Regular Meeting of the Cityyouncil September 7, 1964 postponed to September 8, 19D4 The City Clerk adivsed that the purpose of this Resolution was to brin6 'vne accounts receivable for each of the units more into line ,^li"Gh the figure that represents actual receivables; that the last time the per- 00nal property taxes were written off was in fiscal 60-61; that she was recommending writing off all seriously doubtful accounts eventhough some of ':.hem might in future be collected and that collection efforts would no~ ~e restricted or any less diligently persued because of this action. The Comptroller confirmed that these persons are not relieved of res- ponsibility for these debts because of this action; that it was simply good bookkeeping procedure to keep the accounts receivable as near a realistic figure as p033ible. In reviewing the list the Council and Chief of Police noted several names l'Ihere they had lmovlledge of the person and these will be follovJed up. To the Gomptrollers question the City Clerk confirmed that any person opening a new utility account must first pay any outstanding balance. It was not:,ed that doubt,ful utility accounts were written off in 1962-63. Clmn. Vincent - Ijould move for approval of Resolution No. 411. Seconded by Clmn. Alber~son. All in favor. ", 'J;. ~ r; ~ Item oD - Resolution No. 412 guaranteeing to hold U.S.A. harmless, to provide easements, floats, bulkheads, etc. in connection with Small Boat Harbor Construction. Resolution No. 412 vias read in full as follows: RESOLUTION NO. 412 A RESOLUTION authorizing the City of Seward, Alaska, through its appropriate municipal officials, to cooperate with the Secretary of the Army in the construction of the Seward Small Boat Harbor, granting assurance of p'articipation and coop-eration as a condition precedent to the expenaiture of federal funas. ilVHEREAS, The Department of the Army, through the U. .3. Army Engineer District, Alaska, is providing the construction of the Seward Small Boat Harbor. CWHEREAS, that as a condition precedent to the expenditure of Sederal funds on the construction of said project, the City of Seward, Alaska, in its capacity as the local cooperative interest, furnish assurances of co- operation satisfactory to the Secretary of the Army. 1VHEREAS, pursuant to Chapter 110, 3ession Laws of Alaska 1949, and subsequent complementary legislation of the State of Alaska, the City of Seward is empowered to enter into such agreements or furnish such assur- ances of cooperation with the Federal Government necessary to accomplish such harbor improvement. ','l'rlEREAS, the proposed Seward 'small Boat Harbor, Alaska, will result ir a material benefit to the City of 'seward by improvement of the health, wel- fare and economic status of the community and the residents thereof. NOW THEREFORE, be it solemnly resolved bytthe Council of the City of Seward assembled: That the City of Seward does hereby agree and assure the Secretary of the Army that by and through its mayor, or other authorized City of= ficials, said City shall, as a condition precedent to the expenditure of federal construction funds on said project, provide without cost to the United States: (a) All lands, easements and right of ways necessary for the construction and maintenance of the improvements herein when and as re- quired; (b) Hold and save the United States free from damages. that may result from the construction and maintenance of the improvements; (c) Accomplish and maintain alterations as re~uired in sewe~(~- waters supply, drainage, and other utility facilities; (d) Construct, in accordance .'1ith plans approved by the Sec- retary of the Army, maintain and operate without profit, adequ~te moorage facilities, utilities, and a public landing with suitable serVlce and supply facilities open to all on equal and reasonable terms; and Page r,(.' ....., ,~.(:) Regualr j.:eetin::; of the City Council September 7, 1')?~~3 postponed to September G, ly64 (e) Provide and maintain any 1::ul~chead3 t:.hat may be requLcei ~Xs!~eaf~~y for recention of dredged material placed outside of the PASSED AND APPROVED by the Council of the City of Seward, Alas\a, assembled this 8th day of September 19~4. I ~ayor Stockton asked if the Corps of Engineers had prepared and submitted this resolution. The Manager advised that this was so that it '.'la3 the u:3ual form of hold '!armless agreement required by the Government in constructing such a project. Glmn. Lant,z - I would move for the adoption of R.esolution 1'10. 41:2. 3econded by Clmn. Lewis. All in favor. Item GE - Resolution ;\io. 413 requestine;; loan of radio trani:imitter from U.S. Air Force for public service announcements throu~h High School. Resolution No. 413 was read in full as follows: liESOLUTIO!,[N NO. 413 ',JI!EEEAS, the local radio station was destroyed in the Good Friday earthquaI:e and tidal waves; and 'liJHEREA3, the City of 3eward finds radio communicat,iont,o tIle citizens indispensable during the reconstruction of water, sewer, electric and street utilities; and jlI-1Ki.EAS, the United StaGes Army Air Force supplied a radio trans- mitter for use by Seward Civil Defense from the time of the dis- aster until AUGUSt, 16, 1954, which is no\'! again gracefully ac::- nowledged; and WI-{EREAS, the local radio s'cation i5 being rebuilt but vJill not:. be ready to operaGe until approximately November lS,64; and I ~>JHEI1EAS, due to tIle recurring urgent need fer radio communication3~ the 3e\wrd High SC!1001 has or6anized a Cornr.iunity Public Announce- ments and Information project in its civics class wherein the students may operate a radio transmitting station for such pruposes under the direction and guidance of tIle school; NO'il,THEREFORl':, BE IT RESOLVED that the Un:Lted States Army Air Force be, and is hereby, requested to loan a radio ~ransmitter to the Seward High School for the above stated reasons and purposes unt:.il the localstation is again operating. BE IT FURTiIl':R RESOLVED that the City of3e1;;ard sIlall pay t,he elect- ricity bdll for operation of said Gransmitter: that it will not be responsible for any o'cher charges incurred in the operation of maintenance of said transmitter without specific , prior approval of the City gana~er. BE IT FURTliERRR&30LVED that, in appreciation of the public service project, the Gity Council offer all cooperaaion ;0 this projec~, and tllO-t the 3evlard 3chool Board be so advised. This Resolution to be in full force and effect ilnmediately upon pas::>i1,o;e and approval. Passed and approved by tile Common Council of the City of Seward, Alaska, this 8th dO-Y of September, 1964. I The City Mana3er advised that the School Joard is meeting tonight also and is recoiving the same proposal from the Superintendent of Schools; tM;, the program planed would be an educational one designed to be of public service conducted by the Civics class and sponsered and guided by the Civics t,eacher. Clnm. Lanzt suggested tllere be consideration oi' rather long periods of unince~pted music if there is no other proGram aa he believed that this would encourage people to keep their radi03 tuned in ~o the Seviard station and let the program be of benffifi t,vJhere if there were only verbal announcements he doubted if people would learn 00 tune in for anv specific time. Clmn. KiI~patrick - I would move for a.pproval of Resolu~i()n i.Jo. 413. 3econded by Clmn. "Jincent. All in favor. ~84 Fag, ;!84 t\.~ rz Regular Meetin8 of the City COUGcil 3eptember 7, 1~j4 postponed to 3eptember g, 1964 Ite11 of - Confirm October 1, 1';1u4, (~:OO p.m. as dat.e and time Council to :,it as Board of Equalizat.ion for 19,))-04 Supplemental Assesment nol.. The City "Ianager requested the Council to mame ti1istime and [la,;e which had to be published inorder eo proceed with these bills a3 ,'ap<il.dly as possible. Clmn. Kirkpatrick - I would move for con- l'cTIlation of October I as the ,Board of Eaualization meeting for 1963- 0)+ ,;upplementa1 assessment roll, said meeting to be at 8:00, p.m. . Seclmded by Clmn. Albertson. All in favor. ,.... '- ., ~ lten 6G - J\Jl1endment to Resolution ao. ]86 aut.horizing destruction of records and schedule therefor - Arnendment to Resolution No. $$6 vias reaJ as follo'\'ls: RP'30LUTION NO. 386 Alf1ENDED BE,IT RESOLVED that Resolution No. 386 as passed and approved June 15, 190+ shall be amended to include ehe following municipal records hereby designated for destruction in accordance with the time schedule set fort.h in Resolution No. 386: 7. Copies of checks and/or warrants written against any bank account for all departments. Cancelled checks and/or warrents paid by the bank shall not be destroyed. S. Fire insurance policies. Policies terminating in fiscal 1957-58 shall be considered a "reccrd for fiscal 1'757-58, ect. 9. Full utility customer ledger cards, with date for last entry to be considered the date of the record, excepting ledger cards for those accounts showing an unpaid balance due the City, in which cases ledger cards representing not less than twelve months history, or the total history if the account was opened and closed within a period of less than twelve months, which shall be retained. BE IT FURTHER RESOLVED that subject to the requirements set forth in paragraph one of Resolution No. 386, the City Clerk is hereby authorizec and instructed to destroy the follo1trinE; records, documents and in- scruments on the time schedule set forth herein; 1. 41~QiHty and/or casualty insurance policies '\'Ihen twenty-one (21) year?~ave passed from the date of terl1illation. 2. Performance contracts when seven ('1) years shall have passed from the date of completion and written acceptance or termination. 3. Fidelity (faithful performance of dut.ies) blanket or position bonds when ten (10) years shall have passed from date of termination. 4. Individual fidelity (faithful performance of duties) bonds when ten (10) years shall have passed from date of termination. 5. Individual personnel files including workmen's compensation accident and illness reports and claims when ten (10) years shall ;lave passed after termination. 6. Bonds and interest cuupons therfor when t.en (10) years shall have passed from date of final maturity and when paid in full by the City, and excepting legal opinions thereon, evidence of payment thereof, election docwnents thereof, etc. ~O P"b'd '1. Building Permits for~the ccupancy erm1ts nave een 1ssue on the second June 30th after the issuance of the Occupancy Permit. 8. General correspondence relating to the above items on the same schedule as the item under consideration. This Resolution to be in full force and effect immediately upon pas3- au-e and approval. Passed and approved by the Common Council of the city of Seward, Alaska, this 8th day of September, 1964. The the and tile City l1anageradvised that since the City offices have ~een mov~d i~to new Fire Station and the City Clerk and office staff 13 or~an1zat1ng consolidatinB; the mass of records VJhich the City has accumulated over years that the need to properly store those records of value and to F~egular Eeilting of the City Council C?f September 285 7, 1964 pos~poned to September 8, 1904 currec~ly destroy those which are of DO legal, adminis~rative or his torical value has been emphasized to the place vlhere these additional catagories of records have been determined to be witiout value after the specific periods of time as set forth in the Res- olution; that he and the Oi ty Cleri: recommended adoption 01'1:.111::; Resolution. CLmn. Kirkpatrick ~ I would move for adopcion of Resolu,tio~~_;8:) Amended. Seconded-12L-91rnn. Vincent. All j_n f2,vor. Page 235 I Item 6H - Report on power plant location - The Bity Manager re- vievJed the need for land on which to place the stand-by electric generation plant, the selection of a site just in back of Jesse Lee Horne after vievling it from the air, and that lcIrs. "tlatts and ]l:rs. Russell have spent many, many hours researching the records on this property to attemrt to learn who might have title of some part of the area. Tae hanager presented a sketched drawing of the smallest feasible and most desirable portion of the half sectionwhich had been investigated; possible purchase of the larger area having been abandoned due to the problems in locating owners. The ?,Ianager requested permission to secure a licigation report, survey, and app:ntLsal of Lots 1-8 and ;2') in the old Terminal Sub- division and to initiate condemnation through the Court System. The IV.anager explained that tlU't J,~ record owner according to the records of th:is recordin1;t rw1?:i:Ch has many, many changes of record in addition to the first litigation report received from a Title Insurance Company, is dated 1924 and we are unable to locate the persori though 1;/e have traced the probate records and made all sorts of investiGations. The ~:anager briefly explained the steps recom.mendedby the City Attorney in appealing for con- demnation for a public use and pointed out that the Court would determine the fair market value of the property based on independent expert appraisals. I ]JIyr. Stockton asked if the City 1;las liiay to have any difficulty in getting easements for the pole line from the generation plant to the present line. The Manager said not in his opinion sinCB there are streets laid out in this old sub-division. In answer to Clmn. Kirkpatrick1s question the ~IIanager saidt.hat the Gorps of Engineers did recommend this site which 1,~as selected with the assistance and the reconmlendation of the U .3. Geological Survey representative. Myr. Stockton asked if there were any objection to jllr. ilaltz proceding in accordance with his request and there was none. Item 6[ - Report from Borough Assemblyman Bill Lantz - Glmn. Lants refered the Council to the Borough Assembly minutes as being most self-explanatory but also calling particular attention to the fact that recent legal opinion advises the assembly t.hat any Borough Sales Tax will be in addition to, over and above, any City Sales Tax; also that the City would need to retain all of its sales tax or drop all of it.s sales tax; that there could not be a refunding to the City ~y the Borough as explored by the Borough (see Assemblyman's report of August 17, 1904) I CmtAficil revie1;Jed and discussed 'c11e Borough schoolGax program 1,~ith regard to present indebtedness of various Cities in the Borough andhow the passing of the responsibility to the Borough ~fected that indebtedness. 'ivithout determinini~ whether the Bouncil would be in favor of relinquishing the sales tax it., determined it would not so recolnmend until the Dorou~h had taken over the responsibility for the 3chools. Clmn. Vincent asked if there had been much discussion about the industrial incentive taR deduction allowed Standard OilTs refiary and Clmn. Lantz said that mere had not; tnat it seemed that the majority opinioned that the assesment, the payment in advance, and the industrial incentive were highly desirable. Clmn. Vincent asked what was the Borough; s estimate of the sales tax re'lenue to be gained from a three percent Borough sales tax and Glmn. Lantz said he did not know. Clmn. Vincent expressed his concern due earlier discussions of an elevGn million dollar gross business taxed a~ three percent and at that time still considered inadequate to cover school expenses 286 ]egular ~eeting of ~rie City Council of Septem- ber ?, 1;'04 p09.:poned to September 8, 19,)4. :::('cLt ~illYla!1 Vincent inquired of Glum. Lanl,z if the .I3orouP'h Assembly was ;0 tr(Y:~ly In favor 01' the :sales taJ', measure and if they ;-Yere 'wqrking II ~ its passage. Clmn. Lantz replied ~here was no strong or unani- rr(~E feeling in favor of the sales tax measure. t"O) ~ ~ -- '- . er.: Itcle: oJ - City }.Ianager1s Report - (1) Late thi3 eftermoon he had rec- .~ , elved a request from two property owners on Lowell Street for instaIl- at-ion of water and sewer mains under the special aSSE$ment arrangement with the reason for the request at this particular time being the hope tl~t it could be worked in with the public facilities improvement pro- ject. The Manager advised that there are three property owners on this short street who are willing to share in the cost of the:imIbrovement though only two were able to sign the petition. The City owns the lots on the South side of Lowell Street under our dedicated park re- serve. Myr Stockton asked if Bob Stanton weuld be interested in having this sewer connect with his residence and the Manager said he would not recOlllinend a sanitary sewer going outside the City limits. The City Clerk reported that information had come to the City offices that the 3tanton~ might desire to come into the Bity to receive such service. It; ..,as decided that the City ?,=anager should make inquires of various contractors as to cost of this work and bring the information back to the ,Zouncil. (2) That :lilr. miight Ink Executive Director of Sen. Ander- son's Alaska Reconstruction Committee had made a last call on Seward yes terday and it being a holiday the IJlanager had been able to locate only Nyr Stockton and Glmn. Kirk~ptrick. Clmn. Kirkpatrick reported that presently the low bid for the railroad dock and terminal yards for either short schedule completion or long schedule completion is over the money avaIBlable for the project and th'e bid is iniiashington now for evauation and decision whether or not funds can be shifted from t~he railroad main line account to the dock account)Or'j;)that the dock project can be reduced in soope or if it will be necessary to go back to Congress for flore money; that work can be started within four or five days of the decision. The Eanager said the Ander:50n Committee had advised that it did not wish to see the project cut back and was doing everything possible to get additional funds; that the Alaska Railroad was also working for this solution. The City Hanager reported on E;vr. .stockton1s request to have at least part of the railroad dock material come throu~h Seward to provide work for our people rather than to have all of it y;e routed through iJhittier. Glmn. Kirkpatrick noted that the srid for the Small Boat Harbor has been deleted from the plans and this was not known to either rir. Ink or Col. Farley, Bor:JJnanding Officer of the Corps of Engineers, and they adiTised that this was in error and it; would be included. The Manager advised he was instructed to investigate all about the City Marine .fuys to. support the City's claim for the re- construction of the Marine Nays and he had found that the City had three men working to repair and reconstruct the ways ~efore the earthquake; that the investment amounted to some twelve thousand dollars; and the Manager advised that a letter had been received from Halibut Producers Co-Oper- ative stating that with business as it \'Jas before the quake it would be desirable to have two marine ways iaSeward and that all this information would be forwarded to OEP to support the City's claim for a marine way in the small boat harbor. IJlyr . Stockton med that the expanded boat harbor had been approved for construction now but no money appropriated for it yet; that the reasonableness of doing the work now at less cost per square yard due to the fact that the dredge is on site made it quite encouraging that the entire project could be constructed at this time. Item 6K -Surplus piling for sale - Clmn. Lantz advised that the City of Kenai is interested in buying some of the salvaged piling turned over to the City by the contractor; that the City had forme~ly expressed its desir€ to retain these piling and he now understands that it is being given away. The City Manager advised that a great deal of the piling was realiy not suitable for reuse; that the City of Kenai had asked him if they might purchase some of this piling and .he had suggested that they look it over and make an offer thinking that su~y the City would be willing to sell some of it. The Myr. and Council reviewed the need~ the City for such piling for instances - clusters of piling for the ferry to tie to g to aid in the reconstruction of floats in the small boat harbor - various bridge and road building projects - and should definately retain the longer length~, The Manager mentioned again that these had been inspected by the City of Seward and many were found to be in notvery good condition and that Kenai would be able to use the shorter leng~bs. Item 6L - Signs for school bus route out;side the Gity - Clmn. Lantz called attention, to the need of such signs and asked if Council would be desirous of preparing the sign and perhaps use the City's digger to . .place them. Council had no objection but did request that such project De coordinated "'87- .{.., Page 237 Regular Meeting of the City CoSncil September 7, 1~64 postponed to 3eptember S, 1064 with the Chamber of Com:nerce for possible cooperative support and especially withthe Department of Hiways as to type and location of signs. I Item cl1 - Distribution of progress reports on re-construction work - Glmn. Lantz suggested to 'would be helpful to the Clmn. in preforming the duties of their office if they could know the status of the re~construction projects and hear any reports as soon as and preferably before the public; that he is finding the man in the street has more acurate information than he is receiving as a Clmn. and has it much earlier; that typically there are lots of rumors circulating and he did not want to pester the Corps of Engineers or the City Manager but did desire to know the correct answer for the citizens that might inquire of hirt]. The City ManaMer advised that he checks with the Corps of Engineers each afternoon and certainly like to relay this information on to any Council member who would Viis:] to call him; that it was no imposi'vion at all; that the little radio program being experimented with is designed for just the purpose. Item bN - Project Inspection - Clmn. Vincen~ asked if the Corps of Engineers was responsible for inspecting the reconstruction of the City~s public facilities and the Manager said it was and to further question including inspection of demolition of the old power plant. Clmn. Vincent express his concern that the inspec- tion was not 100 per cent - that the specifications for the dem- olition of the power plant called for complete removal of the base and he understood it had not been removed; that he looked at the projec~every day and had yet to see an inspector on the job but had seen sewer work being done in a manner not desirable and mentioned the specific practices he was questioning. Clmn. Lantz said he had hcardt.he same objections from persons Hho should know and seriously questioned that the inspecting 'flas beingproperly preformed. Ivlyr. 3tockton noted that all of this Nork was being done under the res- ponsibility of the Corps of Engineers and he had confidencewas being well done. Clmn. Lantz questioned whose responsibility it would be for repairs if the lines did not hold up and Myr. Stockton said it would be ~he responsibility of the Corps of Engineers. / , ' . (lfroute, for ::,ock Item :)0 - RJ. vers Const. Company rebardJ.n.s t.ruCc(/naul- j..r. Tnomas Farr of !livers Gonstruc"cion Company requested permission to appeal t;-le truck route and the nwnber of flaGman as previously negoU,ated Vii th the City :iana::;er and ti1e Chief of Folice advising that the requirements of these tvJO officials were he thought excessively restrictive and expensive to his firm. The IIanager reyie\ll the approved raute down fhird Avenue to the small boat harbor access and using four flagman. Mr. Farr said they preferod their original request for Seventn Avenue v-Jith no flagmen and understoodtl1e dus t was the reason for the change. 7he City Nanager advised that the ~ortj1 :part of, Sev~nth Avenue is hi.:;hly popll~ated '1IHh, yo~ng.~hildrenj ne revlevled tne dlsad"vantages of eacn one 0.1- tne nortn-50uthg.<'streeGs as a rock hauling route and advised ;.,jr. Farr that over and above tj"IC equalizing responsibility of the contractor to maintain thE and repair the route he uses that the responsibility of traffic control and safety Hi thin the City or Seviard h1:, and the Chief of Police and demands paramount consideration. The Council discussed this at leng;J;{l with :-~r. Farr appreciating the seriousness of une)_pected 1arc':e cs"attras "rages for four flaGmen vlhen none j1ad been pl9.Dn~ for but . ., . .. .4~c:,~llh J.t was not posslole for them GO come to admlnJ.stratlvet, ~equested ~r. Farr to confer with the City Manager and the Chief of Police and to abide by tileir interpretation of the requirements. I I Continuation of Item bA - Resolution No. 410 was read in full as follows: RESOLUTIOIJ NO. 410 BE IT RESOLVED that sub-section 2 of the following resolutions; Resolution No. 2G4 passed and approved on the 5th day of j-Iovember, 1';)(~2, regardinG Project 110. APiJ - Ala.:;;~", - 2;.:;G PuiJlic ;Jorks Buildine;. Git,y of 3evra.rd, Alas,,-a, Resolution No. 2G5 passed and approved on the 5th day of November. 1>:)2. regarding Pro~ec~ No. APiJ - Alaska - 2uG, Street Improvements, City of 3eVJard, Alaska 288 Pa,~;e 288 f',,' ::/. of Hegular JvIeeting/the Cfttv Counc-il ' J ~ Jeptember '7, 1904 pos tponed to September 8 lC<j4 Regular Meeting of Septedber' 21, 19G4 ~~solution ~o. 297 passed and approved on thh 21st . I, .;03, regardlng Project No AP'v _ Al I,.l- 3c'G . day of' January fu" 0 ~ . .. a<:><:>a - '/ Flre Station and .ergency pera~l.ng Center, City of Seward, Al~ska, n.~~olution No. 308 passed and aD r d ,\ " , 1';/03, regarding Project No. AP~l~l ~ve 7 Once tile 18tn day of }'larcn, General Hospital C'" f" .., l:illlerbenc y Elevator, .:Jeward , l~y 0 ~eward, Alaska and are hereby amended to read as follo1f/s: - - "'4 be 2. That Fred Jlatt rI't II' and directed to furn:Ls:l su~h ~~f;r~an~ger be and is ~lere?y, autho::ized Agency may reasonably request in cO~~~~~i~~ \~~1ten' HOtn~Seln? J:, dome Fd:Lnan~e .~ aoove nmne prOJect. This Resolution to be in full force and effect immediatel u on ~~ P' ~~d ;PdPrAolv~~l~ Pals~ed n.a~d approved by the Conlil~on Council ;f ~he b~t;a~; .J wa, ~0~a, tllS otn day of Jeptember, 1904. Glmn. Kirkpatrick - I move we ad.iourn. Attest: Seconded by Glmn. Vincent. lO:23p.~_ Approved: ~Cl $/~ Perry R. Stockton, I'iayoo -------------------R~g~ia;-~~~ti~g-~f-S~Pt~~b~;-2i~-i964------------------ ;he Regualr mee~~?-g of the rI~ity Cou~c~l v.Jas called to order at 8:05 p.m. ~eptember 21, 17o~ bY,the ~lty Gler~ In the absence of the Mayor. The ,~~e;k re9u,ested a motl.on to namethe ac~ing Nayor for this meeting. Glmn. !I-lrK, atrlcK - I would move Clmn. Zentmlre serve as N r. Pro-tem for thi; meetlng. Seconded bv Clmn. L~wis. No objection. 1 Holl was called al:d, thos,~. p~esen~ ~lere: Acting riIyr. Del 2entmire, Clrrm. Frank Lewis, Rlcnar:d !I-l~~pa,trlcK, and Gaylen Albertson Clmn. Lantz arrived about 8:15 p.m. hyr. StocKton and Glmn. Vincent were absent. Item 2 - Iclinutes - no minutes Here ready for the Council. Item 3A - Seward School Board for audience of Council - Er. Larry BourlO'er ref'erre~ to his September 19, 19J4 letter to the City Eanager with copies to the 1I1yr. and Glmn. advising that the school ','lOuld like to receive reFulcr monthly payments from the City this year noting that it is unlawful to ~x- pend any money for unauthorized purposes and there are school expenses for which the State does not share responsibility and they would like to know that no State funds hav~ been used incorrectly to cover such expenses. Mr. Bourger advised tl9.at he. would send the usual montliy statement Oln financial posi tien to the City. Mr. Bourger mentioned that thirty-eight thousand dollars of their budget request had been placed in a contingency fund with the City to assure that the fiscal year would close with no surplus Gity f'unds in the School DistricVs possession and perhaps subject to claim b~the Borough; that the school budget had been authorized at sixty-~ thousBnd dollars with an approved increase of fourteen thousand four hundred dollars upon employment of' certain teachers. The City llianager said he had discussed this at length with some of the school board members and since they are asking for one-twelfth of the budget each month he would recommend this proceedure. Glmn. Kirkpatrick advised that such a school budget was like any other budget and was a guide rathe~~han a firm amount due and since it is difficult to get money bac~tl~is disparsed that he would be in favor of a lesser portion than one-twelfth to be tran~ferred e~ch rn?nth upon, establishment of need. ~r. Bourger suggested tllat tne Clty wlthhcld flve percent in the same way the State does and this would still give the sc~ccl a stable financial pidllre. Hr. Bourger advised t~at the sC~lOol, budget lS a very stable statement of anticipated expenses dlfferent tn~n In thepast when the school used money from one source or another and pald bac~ to re- stricted funds as it 'lIas able; that under this new school foundatl(:)Yl p~'o- .Tram that such accounting iSlnot permissable also that a budget reVlev] In ~arch mi~ht be desirable so thatboth the school and the City might know exactely C\vhere they stand; that he too wa:;; in'terested in saf'e-suarding the PaG'e 2c.;c; o ,., Regular meeting of September 21, 1~64 '289 I City's funds. The City Manager advised that he had written a leLtRr to the Superintendent along with the first transfer of funds and advising that a cash position and a sta~emmnt of accounts payable would be needed each month. The Superintendent and School Board advised that this would be furnished the City. It was established that the total base budGet for tr18se P!rrp2Rl1h~e-R seventy-four thousand four hundred dollars. Clmn.7- I.wou~a move that the City of Sew;Jrn m;JkB t,1rJBl VB ;J11Yl11::11 i l1stailrnent pavments on the school budget withholding five percent of the total budget (74,400.00 dellars) with a review date to be set in Ma~ch between the 3chool_ Board and the Council and that the Council be provided with mop_thly accounting; statement~ Clmn. Lantz arrived at this time._ Seconded Qy Clmn. Lewis. All in favor. I,ir. Bourger then advised that during the emergency 1'1han the schools were being used as mass feeding and sleeping locations that a con- siderable quanity kitchen and dining equipment had been lost and wondered if the City might be able to secure replacement of this equipment. The City Hanageradvised that he could take care of this and would expect to receive schedules of the equiprr:ent lost. Item 4A - Resolution No. 414 declaring intent to repeal municipal sales tax mf Borough sales tax is approved and when Borough becomes responsible for municipal schools - Resolution No. 414 was read in full and follows: RES OLUTIOII NO. 414 I ;VHEREAS, the required majority of t;he electors of the City of Seward at a special election held on the 8th dayof September, 1~4S voted in favor of a two percent tax on gross retail sales to be used for public education, sanitation and public/health pruposes; and .JHEREAS, tradit,ionally, the major portion or all of the revenue froDl the sales tax has been used for public education purposes; and iJHEREAS, subsequent to the levying of this tax, there has been establi8hed in the Kenai Peninsula Borough with area-wide respon- sibility for education, including the rrunicipal school of the City of Seward; and iJHEREAD, the Kenai Peninsula Borough has sC;leduled July 1, 1<)65 as the date on which it will assume responsibility for the municipal schools within said Borough; and iMEREAS, thp. Assembly of said Borough has placedon the ballot for the October ,I}, 1964 Boroush election, a proposition as to ,'1hether ornnot there Ishall be levied up to three percent tax on gross sales, such tax revenue to be used only for public education purposes; add ,JHEREAS, it is considered essential to inform the votins public of the intent of the Se'tlard City Council with regard to the municipal sales tax in the event the borough sales tax received the required majority of votes for enactment, NOd, THEREFORE, BE IT RESOLVED, that it is the intent of the 3evJard City Council to taka such steps as may be required to repeal the munic ipal tVJD percent salesta~: as provided for by Ordinance i~o. 300, providing the borough three percent sales tax for public education is approved by the required majority of the borOUGh electorate, such repeal to be effective at such date as said Borou8i1 assumes full and complete responsibility for the City of Seward municipal schools. This Hesolution to be in full force and effect irruilediately upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 21st, day of September, 1'))04. I Clmn. Kirkpatrick asked if Glmn. Lanta had learned anything furtner from the Borough Assembly in this regard and he said he had not; that the Borough still has this tentative proGram for taking over the schools and on July 1, 1965. Glmn. Lewis - I would move that Resolution No. 414 be adopted bv_the Citv of 3eward._ Seconded by Glmn. Kirkpatrick. All in favor. This resolution to be forwarded to the Assembly and given wide publicity. Item 4B - Appoint replacement member to J.0.3. Fund Board of Trus -t,ee3 - Actin.:~ LaYDo L:entnire asked if anyone knew Lyr. Stockton 1 s wishes regardin;; appointmenl, and noone did. Clmn. i\:irkpat"r.;ick - I ~y_e_tha!-~h~s item be tabled. 3econ~ed by Clr;1l:~~La11t~_ All~llC- Lavor. 290 ,)e~e 290 11,; Z Regular Meeting of Septefuber 21, 19~4 :"'J (r"'- '. ~ Item 5A - First reading proposed Ordinance No. 338 establishin~ ~railer court regulations - The City Manager advised that thisO Jr:iinance is simular to the one adopted by the City of Anchorage 30i somewhat changed for the needs of Seward; that it is rec- ;onrnend to the Council by the Planning and Zoning Commission. ?roposed Ordinance No. 338, an ordinance amending sections 9.100, ".101, 9.102, 9.103, 9.104 and 9.105 of the Code of Ordinances of ~:1'3 G1 ty of Seward dealing with trailer courts by amending section 9.100, 9.101, 9.102, 9.103, 9.104 and 9.105 in toto was read in :ull for the first time. Clmn. Kirkpatrick referred to the defin- itions section and inquired if normally two trailers rather than ~:le five provided here did not normally constitute a court. The Manager advised that this was often times the case but that he had recommended the five in this insGance since people often times object to t:ailers being near their homes. It v,ras discusses that the City ha~ an ordinance prohibitin~ single trailers being parked on ~acant lots and used as a residence and which would not be incom- patable with this ordinance. '.:'he Fire Chief asked that section 9.117, Fire Prevention oe amended '~o include '" or dry powde:e" following the wodis "fifteen pounds carbon dioxide;' and this was agreed to. CLm. Lantz discusse~ the existance of single family dwellinG trailers and mulitiple units and wondered ifiit was the intent to restrict the trailer court to single unit trailers only' advised his preference not to permit lilultipal family dwelling units in the trailer court; that if the wording of this ordinance satisfied the inforcement staff in that regard that he had no objection to it. The City I\lanager advised that such was the case. Clmn. Kirkpatrick - I move this be considered the first reading of proposed Ordinance No. 338. Seconded by Clmn. Albert- son. All in favor. - Item 5B - Authority to extend tire and tube purchase contract for six months - Th~ City Manager advised that Ithis contract expired on s~ptembe~ 1, 19~4vfW:l- it hc;:~ been overlooked in the urgency of and dlslocatlon of/~he c~ty ofllces; advised that he needed to order the winter supply of tires and tubes now and suggested extending the pre- sent contract for six months to provide for this order and adequate advertising for a new contract. Council inquired what,lwauJ:d be tile very minimum exten$ion feasible since it considered this a highly competitiveccontract and the Manager advised thirty days would be satEfactory. Clmn. Kirkpatrick - I would move for a thitty day ex- ~nsion of the present tire and tube supply contract. Seconded by Clmn. Lewis. All in favor. Item 5C - August accounts payable. t.he usual schedule of accounts payable by nruGe of vendor, the tota! amount owing each vendor and the amount allocated to each unit having been previously provided to the Council. The City f:Ianager and Comptroller answered questions concerning bills of particular interest to the Council. Glmn. Lantz asked 'Nhy~he City Kanager's expense sheet for such i- tems gs,Chamber of Commerce luncheon was submitted to the Council in detail form, as he thought of such a form -IWd applyinG to a trip expense rathe~ than the ~anager!s promotiona11e~tertai~ent line expens e. The I'Jlanager advls ed Ghat he tnought thls a deslrable re- port to the Council, the Council said it did not care to receive it. Clmn. Lantz asked about the Ivlyr. 's expense for the Red Cross San Diego Convention and the Comptroller advised that the Chamber of Commerce would reimburse the City $200 and the Red Cross would reimburse the amount of miscellaneous expense but the City ljad ad- vanced the entire sum. Clmn. Lantz asked about the rather l'egular large mon~hly bills for Line Materials and the City Manager advi- ced that this is one of the Electric Department's most dependable ~uppliers and assured Clmn. Lantz that all of the~e operations and maintenance ~upplies were necessary to the Electrlc Department; that for instance in this bill there is no Capital Improvements or building up of inventory whatever. Glmn. Kirkpatrick asked about the Peat, Iilarvlick, and Iviitchell Company bill in the amount of $2,933. The Comptroller advised that this is a ~rogress pay- ment on the 1963-64 audit report in thetruno~~.€f ~2,000 plus ~993 for the preparation of the reports1ttos't'1W? ;:,tate as a part o~> the application for transitional funds. Clmn. Kirkpatrick,as~ed If we had received any instructions yet as to what the restrlctlons were on the spending of these monies and the Comptroller advised Page 2jl Regular ~eetin~ of ~he City Council 3eptember 21, 1';::':4 291 not yet received; that Mr. Casson would have been here to day except that he was called to Juneau today. I The Council discussed the arrangements for rental of ~he storaGe yard for the Oregon gift lUll1b~r and i,t was ag::e~d~hat onl~ Tfoyr Stockc.on and ~he former City I..anager 11ad speclflc lnformatlon on this agreement; that the Comptroller should contact them in this re~ard. Glmn. Lantz - I wo~id movewe approve the accounts pay- 2blefor the month of August, 1964 in the amount of $lb,817.13 lllus supplemental schedule for a total of ~16,8b5.97. Seconded by Clmn. Lewis including the correcLion~ All in favor. (Please note that Kenai Lumber Co. bill in the amount of -+>11.20 '/'las determined to be the responsibility of the Chamber of Co~nerce and not paid by the City of Seward.) Detail as follows: . Addressograph-Multi Corp. ~14.92,Artic Office Machine Co. ~17.55, Alaska Shop *6.90,Alakka Court System ~75 .00, Anchorage Times $31. 50, Andy's Oil Delivery $100.00, Alaska Title Corp ~505.17, Bay City Mtrs. $11.75, B ~ C Auto Electric ~S5.71, City Electric of Anch. ,ia2l.60, City Express )162.78, Cordova Airlines f758.u6, Chugach Electric Assn. -+>7545.00, Chugach Electric Assn. ~4a3.bO, Durantts Hardward,;~3. 60, Gateway Texaco 3er. $2. 70, Industria~ Air Projects $12.85, Ke.!H.i-btilRBe!,-geT-;j)llT~G, Line Haterial Ind. <pl042. 28, Lynden 'rransfer Inc. ,~15 5.60, Ivlodern Ntrs. .plll. 06, I,Iunc ipal Fin- ance @ffices ';;8.10, Ehwod IJielsen ;~7.50, Northern Commercial Co. $99.56, Northern Supply Inc. $9$.14, Osbo's Elecgric Supply $3.95, Peat, Erawick, I,IitcI1ell L':. Co. $2993.0C, Preston, Throgrimson, Horowit $250.00, Petty Cash ~24.49, Petty Cash $27.81, Mrs. L. V. Ra~ 4>125.00, State Dept. of Hiways 45)25.24, Seward Contractors ;p08.00, Seward Public Utilities $1276.40, Seward Drug Co. f29.45, Pat Jillimns Ins. $66.88, Saindonts Service ~22.95, 3u2ply Center ';;7.48, Seward i31drs. SUJ?I,lly $21. 25, R. ";layne S~evens Law Books. ~15. 00, Willimn L. Shaw ~o.OO, Seward Hardware ~37.40, Urbachs ~64.50, Sol J. Rnie $3.5$, ',lestern Govt. Research Assn. cj)5.00, Yukon Office Supply ,~3)'Jo Total :1>16,865.97 minus .~1l.20 equa13 ~16,354.77. I Item 5D - Authorization for payment of 3eward Volunteer Fire Department bill for funi ture for firemenl s quarters in nevI Fire Station - The City ~anager advised that he had received a set of invoices from Er. Oscar '/{atsjold, Fire Chief, for furniture and household equipment for the firelflen1s living quarters; that he had checked and finds there is no money appropriated for this i~em and therefore would like authorization fromthe Council for paymont of such Item. To Clmn. Lantz question t.ne City hanat!;er advised the bill ,vas in the amount of:pl,200.00. Clmn. Lantz as;-;:ed if the Fire Chief assumed there might be additional funiture ac quired for the fireman" s quarters and the Chief advised that he did no'v know exactly; that at the time of the emergency when they supposed to be in the Fire Station for/some three months previous that the former City ;f,anager had said to ';0 ahead and order the furniture inorder to be able to move in as soon as possible; that of course he is not here and the furniture was not included in the bud~et. Clmn. Lantz advised his concern was to know whether this was a partial request or a complete request. The City Clerk suggested that this appears to be a request for ppyment aut11orization oihly and that if a budget amendment is under sonsideration a resolution should be drawn since tile budget can only be amended or adopt.ed by resolution. Glmn. Lantz advised that he would li;;:e to consider a budget araendment at tl1is time. To Clmn. Kirl';:patrick's question it was clarified that the budget would not heed to be amended inorder to include this payment as it could be allocated to the equipmenc; fund and the budget amendment included in the one ':Jhich ':lOuld need to be summitted to tYle Council -very soon. CJ,mn. Kirkpatrick - I 'tJOuld move that this furniture be paid out of the Fire Department!s equipment fund. aecunded by':;lmn. Lantz. All in favor. I Item 5E - ae301ution Ho. 415 naming election judges and clerks for October 0, 196/+ general municipal election - Resolution ;~o. 415 '/'las read in full as follows: HESOLU'l'ION !JO. 415 B~ IT RESOLVED that the fc,llo,'ling llamed persons, W[lO are registered elec~ors in the Seward Precinct of their residence and as below listed, are hereby appointed and shall act as Judge Inspectors, 29~ P(1,;e 2C'? ;;- Re~ular Neeting of the 3eptember 21, 1964 City Council ~. . ."" I. - r: Judges and Clerks of Election for Seward Precinct No.1 and Seward Precinc!:' No.2 as set forth below, at the Generall':unicipal Elections ?~ be ~eld ?n Tuesday, October b, 1964, for the purpose of electing '~11ree vounCJ.lmen each for a two-year term, tVJO Councilmen for a one- year term, and one School Board member for a five-year term: PRECINCT NO. 1 JUDGE INSPECTOR: JUD!:!&s : CLERKS: Fr. Randall Mendelsohn M. Elizabeth Deisher Juanita H .,vooldridc;e Blancre I'Hller Arreta L. Howell ALTERNATE: PRECINCT NO. 2 CLERKS: Orrin A. l,:errill Lillian E. Dangler Lotte Bogard lfinifred I. Leirer Evelyn Empey Bda J. r,;yers JUDGE I1~SPECTOR: JUDGES : ALTERNATE: The City Clerk is hereby instructed to give written notice of appointment and any and all instructions as required by Ordinance No. 306 to the above named persons, This Resolution to be in fullforce and effect ilnmediately upon passage and approval. PASSED ANDAPPIWVED by the Common Council of the Cmty of Seward, Alaska,t.his 21st day of September, 1964. Glmn. Lewis - I move that Resolution No. 415 bd adopted. Seconded bvClmn. Albertson. All in favor. Item 5F - City Manager's report - (1) That he had received a letter dated September 19, 1964 from the Peninsula Community Hospital Asso. Board of Directors that it had unanimously gone on record to request re-establishment of the hospita11s emergency well which as destroyed by the earthquake and siting their reasons for this recommenda-cion the letter relays information that such might be possible under the OEP Public Facilities Reconstruction Program providing the City Council submits a favorable recormmdation. The Iv:anager report.ed that last Tuesday he had been in conference with jv;r.wiillmans, of OE:P, and ~as assured the well would be replaced following reinvestigation of thE actual status of the \~ell at the time of the disaster and their learn: ng that is was a functioning emerGency well at that time; but that since this letter was directed to the Council he wished them to be aware of all the details (2) That the schools had decided against operating the little radio transmitting station for public service announcements so it is now on the air under the call letter of KIBH and is situated in his office being operated by the Gity staff; that fur. Heibert of ~I3H brought the transmi~ter to Seward ~ast Saturday and spent the day getting it in operating condition; that it vlOuld be for public service ammouncements and some music; and any suggestions from the Bouncil would be appreciated (J) that some tiJJJe back the Council gave the City employees a raise and since he had received many cor:unents of appreciation from the employees on this he would like to extend these COIT@ents of appreciation to the Council. The City Clerk mentioned at this time that as an employee directly responsible to the Council and also to the City Manager that she also appreciated greatly this salary increase. Item 5G - Borough Assemblyman!s Report - Clmn. Lantz said hr. Jerry Heir, who is an assessor trained in the latest methods and techniques will be making personal applic ation for the pos ition of Borougrl Assessor and that he v'lOuld make this interview; that he was sure everyone realizes the Borough is up against deadlines in getting the tax assessment program underway in order to have it all completed by ne~t July 1; that he knew everyone was 30ing to think about our own PaGe 2S3 Re~ular ~eeting of the City Coun~ll '" - , 3eptember 21, 1~j4 3pecial Meetin~ of Octoberl, IS~~ 293 I annexed area wllere there has been no assessment a~ ~lJ and the City needs data for its next budget; that present iiscussion for the Jorough to aslc the City to turn its asse3sr.18nc rolls over 'co the Borough. Clmn. Zentmire nCG8d tl~lat it is d 'N",ll lCnOi'/ll fac v that Sevlard i3 over cvaluatred in relation to ",lad:et prices of the past several years and wondered how this would affect such a probram. Glum. Kir:\:patricl~ recalled tl-le s Late as~essor, visiting Seward to check on current market values and reLate tnem to the 'c.az roll in connection 1--lith establishin[; a uniform 3tate- "lide base for local efforts to the school system .:lnd thougllt the ~ Borough-City adjustment on a sirnular basis m~gl,lt VIO~;" oU,t. It, ~ \'la3 wondered if any of the Urb.:ln Iten8l"ial appral31~1~ llllgn,t ?e, ~vaIL- able for assessin7 in the newly annexed area or In esbaollS~lng market values in the entire City and I,lr. Don Penner ndvis ed ne vlould inquire tj-lOugh usually tilis isnot perm~tted. ,T;1~ Ci~y ~ Clerk mentioned the recent statute providing I'or a pnasIng In 01 full assessment in any newly annexed area in relationsh~p to services provided over a five year term and alsocnat tDe current bud~et wa; based on no assessment in the newly annezed areas ~ unGil Januarv 1, lSi~G though no doubt both of these detai13 woul.d " , need to have specific Council le~islatlon. ~lmn. Kirkpatrick - I move we ad4ourn. Secondedby Clmn. Albert- son. le:lO p.m. A'fEEST: a.Lk~7~h~Lz- Beatrice E. ~atts, City Clerk-treasurer APPROVED: O~ a. $/L5 Perry R. Stockton, 1,1 a yoo -----------..------------------------..----------------------.--.--------- Special Meeting of October 1, 1964 I A special meeting for the purpose of theCouncil to set as a Board of Equalization for the first supplemental tax assessment of 1963-~4 tax year was called to order to the_City Clerk in the absence of the ~ayor at 8:15 p.m. Octoberl, 1904. The City Clerk requested a motion for Acting IJlayor. Clmn. Vincent - I wove Clmn. Zentmire be Acting Mayor. Seconded by Clmn. Lewis. No objection. Roll Vias called and those present were: Acting I,iff :lentmire, Clmn. Bill Lantz, Frank Levlis and 'dm. Vincent. l'/iyr Stockton, Clmn. ~aylon Albertson and Richard Kirkpatrick were absent. City Eanager Fred -daltz vias present. ActinG I\lyr lentmire reviewed the duties of the Board of Equal- ization and asked the City Eanager-Assessor if any petitions had been filed for its attention. He advised ~hat Mr~. VirGinia Darling representing her mother I,ll's. EmIna J. Hawkins had filed a petition in connection with two junk automobiles situated on Lot:), Block 8 of the Federal addition which is a vacant lot owned by I;lr~ Havlkins. The City I,Ianager passed the petition to the members of the Board of Equal:'_zation, ezplaining further that Mrs. Haw%ins declares that these two vehicles were abandoned on the property without the knowledge or consent of the owner; that infact the owner learned of the presence on the automobiles on the lot thrOUGh the tax assessment notice from the City; and was therefore petitioning for removal of the assessment. I The City-JIlanager-Assessor advised he had checl-.::ed into this and learned the automobiles were placed on this lot some time ago by and unkown person and it was his recommendation, that they be removed fr omthe tax roll providing the property owner would make some provision for having the J'un;c automobiles removed and - ' that Mrs. Darling has indicated she is willing and can do this. Clmn. Lantz asked if Mrs. Darling had any idea who the true owners of the vechiles were, thinking in terms of impoundment by the City but in discussion it. vias not know what violation the owner would be charged with to bring about the impoundment other t.han violation of the junk yard provision of the Plamiling and ZoIillimg ordinance; and t.hat this would be apart from the matter of tax assessment where a person in a.'1arge or control as well as the ~Hner is responsible for the t;axes assessed against personal 294 ." 0:;:.. ~;. \:. .- ,Z 3pecial Keeting of October 1, 1964 Regular Meeting of October 5, 1964 I,roJerty. In anSVler to Clmn. Lantz question lviI's. Darling advised '"l1a ~ she had attempted to learn '_'1ho owned the vehicles 'through' :,lte State licensing department and had been uasucessful, but a'-isumed Ula~ the veh~iles might have been placed ph.ben mother's property h:r 30meone operating HI's. Luella Skinner 1 snow clhosed garage which i:> :. us ~ across the alley from the property in question. The l';anager advised that he had checked ,'lith the present tenant of this now c~_03ed garaGe and he denie.s,.ownership of the cars; that this had b8e.1 an investigation covering the large accumulation of stuff on, '.,118 former garage site since it is a :1i'iolation of the aoning ord~ng unce at the present time and thi:> man has been instructed to remove [(11 the equipment and miscellaneous itemsfrom ti1at property. Clmn. Lanbz advised his interest was to sell these cars if they had any vaillib.e; that he did not think Ers. Hawkins should be taxed for them. P'lg3 294 .- ~. :y""" :.. ~ - Clmn. Vincent said he was in favor of rescinding the tax but would like to see a requirement that the vehicles be removed from the City limits within say 30-60 days. elfin. Lewis - I would move that this ~iV b~ ~escinded and requirement that the vehicles be removed within :,0 days. HI'S. Darl.ing sald It TS sometlmes d111lCUJ.t. t.o get. "fOrk done in SellJard; that she would be willing to pay her share for getting tile vehicles removed if the gargge does not claim these vehicles, but that sometimes it is difficult to get work done in Seward but Ishe would be :;lad to pay for it and maybe the City could do this for her; that she was concerned also about junking property which didnot belong to her. The City Cler:c suggest that her right to dispose of this property could be established by assessing a rental charge against this property and pursueing collection of same through the Civil Courts and whereby it could be assumed that if the rent was not paid the automobiles would come under the control of I.irs. Hawkins; also that this is a properly assessecl item v,hich if the tax wane paid the City could then enforce its junk yard provision and impound the vehicles if no owner appeared to take possession of and abate the violation of the junk yard ordinance Clmn. Lantz suggested Mrs. Darling look into the le~al aspects of this and that the City and T.:rs. Darling work 1.bogether for the removal of the -I vehicles if necessary thDough a civil complaint and impoundment. Clmn. Vincent seconded the motion. All in favor. Acting Myr. Zentmirea asked if there were any other petitions bo come before the Board of Equalization and there was none. Clmn. Lantz - I move we ad.40urn. Seconded by Clmn. Vincent. s:35p/ia/ A'r'i'ES T ; APPIWVED: e~a,f~ Perry R. Stockton, Eayoo ~L:6IaLZUh~ eatrice E. ,latts, City Clerk - treasurer Regular Meeting of October 5, 1964 The regular City Council meeting of October 5, 1964 was called to order by Myr. Stockton at g:OO p.m. ~1) Roll was called and those present were: hyr. Perry Stockton, Clmn. Richard Kirkpatrick, Galen Albertson, Del Zentmire, Frank Lewis, Bill Lantz andltn. Vincent. City Manager Fred w~ltz was present. Item 2 - t:lnutes - Council previously received copies of the minutes commencing page 171 partial of the March 27, 1964 convening of the special emergency meeting through midway on page 176 and includinG the April 9, 11 and 13 reconvening of the special emergency meeting; part of page 176, pages 177 and 178 containing the minutes of the reconveningE on April 13 and 15 not yet prepared; Council having received copies of paGes 179 and H;O commencing the regular mee'c:i.ng of April 20, lSS4, .Clmn. Lantz - I would move that we approve the minu'ces page 171 through l~O wit! the exception of the minutes of April 13 and April 15. 19b!+ which we still do not have. Seconded by Clllin. Albertson. All in favor. Item 3A - Hr. Tom Johnson regarding highschool bicycle race - I,ll'. Tom Johnson, Seward High School activities sEonasDr int~oduged Uiss Sa~ly Landis, representative from the Student Body~ and, dlstr~b~t=~ to tne Council a diagram of the Seward streets showlng tnose wru;J:b. uney would like to use in the bicvcle race. Mr. Johnson advised that the race time and plan is basiclv the same as last year; that they would like Page 2'7) heguiar Meeting of Uctober 5, l~84 2 !};) I to start at the Alaska Shop, use Fourth Avenue and F'ifth Avenue f1'01;1 I~shington to Monroe and all of the cross streets in that area; that they would like to start the races at 2:30 p.m. and finish them by 4:00 p.m.; that in the same 1tlay as la3t year all participants wou~.d be required to have acceptable insurance under the school insurance program; and they would like for the City to approve the ~3treet closure for the one and one-half hours. It ,;as cJ.arified t;,hat tilo street 1:JOuld no t be torn up in that area and tilat on tilat day and that the races last year had been successful and only one minor accident occurred. The City l',:anae;er recommended this request be gran~ed. Clmn. Kirk tr'ck - I would move for approval of the reque~3t providin' safet recautions are provided as stipu- lated by hr. Johnson. 3econded by Clmn. Lewis. All in favor. Item 4A - Second reading proposed Ordinance No. 338 establishing trailer court regulations - Title of Ordinance No. 338 was read and upon request of Clmn. KirkpaL,rick and Lantz vlith reference to the City lIanager1s September 29, 1954 memo ad\rising that the ordinance had been rewritten to include new sections 9.102, <;'.110 and exhibits l(a) and l(b), and to renwnber all other sections to provide for these additions, and to include the corrections agreed to at the first reading, said additions were read in full at this time. Dlmn. Vincent - I would move that this be considered the second readin;; of Ordinance No. 338. Seconded by Clmn. Albert- son. All in favor. I Item 4B - Appoint replacement member to S.O.S. Fund Board of Trustees - =';yr. Stockton noted that I',T. Orrin ],;errill had not been able to accept the appointment i:D the 3.0.S. Fund Board of Trustees since he vlill not bein town.very much in the months to come, and noting that )'.;1'. Herrill was appointed to represent the American Legion, said l1e vlould like to recommend the appointment of hr. Arden 3trutz to fill the vacancy caused by the resignation of Er. Paul Ives. Glmn. Zent- mire - I would move that the Council concaI' in this appointment. Seconded by Clmn. Kirkpatrick. All in favor. Item 4G - Appoint two members to Planning :k. Zoning COrnm:6zion - T.;yr Stockton noted there are two vacancies on the Planning ~ Zoning Commission and recommended appointment of lVIr. Ed Lincoln ~o the !tongeI' term and Hr. Robert Buck to the shorter term. Clmn. Lantz _ I would move that the Council approve of the Hyrfs recommendations fQr replacements to the Planming ~ Zontg Go~nission. Seconded by Glmn. Lewis. All in favor. I Item 4D - Old minutes and possible changes on Council - Clmn. Kirkpatrick adt:ifsed that he thought tl1ere miGht be a problem in the matter of many old minutes not yet sullllnitted to tIle Council for approval since there might be changes on the Council resulting from the upcoming election and wondered v.[hat i'iaS the procedure on this. Eyr Stockton advised that his experience was that the new Council is askedto take this action re~arding the minutes on an out- going Council but also it might be that the Council would want to discuss this. The City Cler~ advised that she concurred with the Eyr's statement but al~~ this v.Jas an unusual situation 1:lhere there had al:cady bee~appointed to the Council, "che election coming up, and the minutes to be transcribed preceeding both of these changes on the Council; that this was a matter of really serious concern to her but with the urgency of the summer business and then the added demands of Kovin; the office and having to cope with all the jumbled uld records at this same time t.hat it had become al- together impassible to get the minut.es up to date before the election. Council discusses this problem and it was agreed the City Clerk would send a copy of the minutes to any outgoin~ member for his convenience in transmitting any request for corrections to the Council. Item4E - Silverware for High 3chool - Olmn. Lantz advised that the high school is seriously handicapped for the dining equipment losc durinc the disaster andthe Council previous intent to secure replacement through OEP was discussed. Glmn. Kiy~patrick suggested the City buy this dirling equipment and present itto the school as a ;;ift sincee;he City had asked for so much from OEP both large and suall items, and really preferred not to open another account. Clmn. Vincent s~id he heartily concurred with this view and so did all other Council members and instructed the City Manager to secure the equipment of the same type and quality that the gmgh ~ool no','/ has at the best possible price. 2~)f) ~\ ;J F~,:::e 296 Minutes of the Regular Neetin~ of October 5, 1964 ~ ti: Ite~l 5Aue .A.~:ohori<zatiori t6~ce.p~el,'Chari:tber of:Commgpce .l:ea{>e i'or Log Cab,J.Di.iDccupJeed by Policy Department - hyr. Stockton revievled the fii-ct that the log cabin has been under lease :Eo the Chamber of Com- merce and is now occupied by the Police Department until the new (iUDrters are ready in the new Oi ty-3tate Building while the Chamber c~':;ommerce 'tJould be moving its information cashe :to the railroad car across from the Post Office. Myr. Stockton asked if this can- cellation was agreeable with the Gilamber of Commerce and the City Eanager advised that the Chamber had in fact offered the log cabin back: to the City since they realized the City needed the space; that it is a mutually agreeable cancellation and there is no rent due nor any refund due. Clum. Zentmire - I would movE3 that the City Manager be authorized to proceed with ,the cancellation of the lease between the Chamber of Commerce and the City of Seward for the log cabin build- ing. Seconded by Glmn. Vincent. All in favor. I't.em 5B - Authorization tonegotiate for purchase of Lot 2b, Block 16 Original Townsite - The City Manager described the loca~ion of this lot being jus t south of the Oi ty controlled property on which Gile Fire Station is located and explained that it had been his plan to use this lot as part of tne parldng forthe ne-,',I Fire Station and later on for the State-City Bilding; that at the present time it is not practical to develope the lot to the south of the Fire Station as the adjoining lo~ is 5-6 feet higher and a problem in laying out the grade. The hanager advised that if the Council wishGd him to negotiate on this matter that it would be a ~entative arr,mgement and subject to the Councils approval before en~erin~ into the steps as required by Ordinance No. 315; that he had been ~hin;(ing primaryin terms of a lease and then expanded into possible purchase. Clum. Kirkpatrick - I would move that the City hanager be authorized to pro- ceed with negotitions to at lea3t determine the sale or lease, prefer- ably sale, price of this property and return it. to the Council for action. Seconded by Clmn. Lewis. All in favor. Item 5G - Name representative to attend t.estimonal dinner for Er. Eu"'ene Folev, Administratdlr, Small Business Administration - r;~yr. St~ckton no~ed that the City of Seward had been invited and was no doubt expected to attend this banquet and tha~ th~ City ~ad sent a congratulatory telegram simular to that used J.n s1.mular lnstances to be included in a bound co~nerative to be presented to hr. Foley. ~yr Stockton advised that he was unable to attenill this dinner and re- quested the Council1s consideration. Glmn. Lewis - ~ wo~ld move that authorization 'oe granted that the City filanager and Ins wlfe attend the dinner. .seconded by Clmn. Albertson. All in favor. Item 5D - Resolution No. 416 applying for extradordinary expenses transitional grants - Resolution No. 416 was read as follows: -, Directed to: State of Alaska, Department of Administration this Application for Federal Transi~ional Gran~s (Under Authority of Chapter 100 ,SLA 1 '/-J!+, as Amended) CI~Y OF SEdARD,ALASKA, RESOLUTION ,NO. 410 Ynder t)1e auth0t'ity of B'hapter i00~ S1A 19S-4,' ~s'ath~ndect by Chapter 1j F~rst.3pecial 3e~sion, on behalf of the City of Seward, I hereby make app1lcatlon to the .:.>tate of Alaska for Two Hundred Ninety-three Thousand One Hundred Thirty-six & 9/100 dollars (t293,136.00) of Federal Transitional Grants made available to assist in payment of extraordinary expenses in- curred by the state and by municipalities and school districts, as a result of the natural disaster of Karch 27, 1964, for the period be~inning March 2a, 1964 and ending June 30, 1965. Attached and made a part hereto is a resolution adopted by the gov- erning body of the City of .3evJard, authorizing application for this fin- ancial assistance and including a detail of the computations and bases on which the requested figure was developed. It is underst.ood that allocation by the state of available funds may require proration of the amount requested in order to provide an equitable distribution among the requesting governmental units. It is further agreed that the City of 3eward will expend such funds for disaster expenses only and will maintain its accounting records I I I 2~}7 P .)~,-, age ,-'71 I Regu]~r ~eetin~ cf October 5, 1904 in such lIlanner as to ::;e:;regatc in :;~le accounts, tIle expenditure of these fund::;. Documen\:,c;.tion sue;, a3 invoices, time repor1~S, i'lork orders, etc., supportingthe::;e e:"pendi tures ""Jill be retained in sueL1 form as to permit. audit by tIle state or its designee, as to determine the purposes for vfuici such funds were expanded and to verity the accuracy of the amounts recorded in the accounts. It is also agreed that should the amount allocated dxceed ac- tual disaster e::penses, the exeess '\'lill be promptly refunded to the 5t~te of Alaska. Reports of expenditure of t~e funds ',vill be furnished the State as may be requested at reasonable incervals. By the City Council of Seward, passed, approved and dated tiis 5th day of October, 1~G4.f The City Manager reviewed the previous action of the Council in applying for the transitional fur.ds which cover fall sl':ort uf revenues due to the disaster and nOVi this action will authorize application for extraordinary expenses due to the disaster vlhich maybe covered by the transi \:'ional funds, noting that this gperate application was necessary since t11e legislature had acted on \-his two seperate bills; that the state does require this seperate specific application. Council discussed the com- parison of these figures with the original estimates and it was mentioned that five hundred sixty thousand dollars (~5DO,OOO) for an eiGhteen month period had included bot:.h the short fall of rev- enue and the extraordinary expenses and that the auditoIS in dravling together the application have refined these figures and increased them some what, with the actual applica~icn falling some i.]here between the original estimates and~he auditor's estimates. Clmn. Vincent asked if the City could show need for this amount of muney and the Eanager ad\ised that it could. Glmn. Zentmire - I would move for the adoption of ResoluGion NQ. 416. Seconded by Clmn. Albertson. All in favor. Item 5E - Resolution No. 417, City to provide land for Small Boat Harbor spoils and agree not to remove or change - Resolution No. 1+17 vas read in full as follows: RESOLUTION NO. 417 BE IT RESOLVED that further to Resolut;ion No. 41:2 passed and approved by the City Council on the 8th day of Sep~ember, 1964, that approval is hereby granted to and the City Manager and City Clerk a~e hereby instructed to eZ8cute and deliver SPOIL DISPOSAL EASEi>;ENT - PERPETUAL dated the 5th day of October, 1964 between the City of Seward and the United States of Am8rica, garanting to the United States of America free or cost suitable spoil disposal area to receive the s~l resulting from the construction of Tile 3eward Small Boat Basin, agreeing to hold harmless the United States of America, etc., and agreeinG tllat said spoil \Vill not be remo'led or changed i'lithout written authority of the District Engineer of U. S. Engineer District, Alaska. This Resolution to be in full forc e and e~~fec t immediately upon pass- age and approval. Passed and approved this ~th day of Oc~ober, lS64.' The City ~anager showed the Council by the small map where the spoils would be placed and mentioned that with Urban Renewars cooperation the south side of the ditch would be filled as well as Ghe north side and ezplained that the request ofche Corps of Engineers in this instance is particularly that the spoils not be moved or changed around the ditch which was designed to protect the salmon run. Clmn. Lwwis asked about private property where I~:l-e di tch maybe located and the j',;allager said Urban Renewal would be acquiring those properties with the excepl~ion of the radio station land '.'Ill-ere a permission to cut the ditch would be secured since the radio station will be going back into that area. Clmn. Vincent as:\:ed l10Vl big a ditch was beinG planned and the Manager said it would be seventeen feet deep with rip rap on the shoulders. ~yr 3tockton asked if there would bemors 'dater in thL3 ditch the aut flow of Rudolph Creek and Clmn. Zentmire explained there would be an automaticlly controlled tide ~ate; to Clmn. Albertson's question regarding freezing that it would be the same sort of tide gate as previously installed under the railroad tracks which operated satisfactorily. Clmn. Vincent SU33est considera- tion ofa fence or some\:,hing to protect children from falling into the 298 Page 29<:( Regular ~eeting of October 5, 1964 cl:i-,:,cn ,:-nd it was noted that there is no plan for such protection at -"l~:.; -::'lme. ~lmn. Lantz asked if control of the tide to protect the flI-)~,_r propertles was part of this plan and the Hanager advis ed it was c~j:(_ \,as also part of the reason why the EPoil was going to be placed vcu~ll of Van Buren Street as the original plans vJQuld have let the VI?_',-,cr c?me onto the land south.of the di-cch. Eyr. Stockton asked ,!llL Hould maintain this ditch aal the Nana,ser said the Gorps of En2'- inE;cL, and the Fish and Vhldlife Department; that this ditch is ~on- .:;idcred to be of vi tal importance to \;he commercial fishinG' interests. , I ,. 1 b , Glat tnlS agoon c~ean up ~roject had cost OEP about five hundred thousand dollars (~500,OOO). Glmn. Albertson - I move that we adopt Eesolution :'1'0. 417. aeconded by Glmn. 1e,'Jis. All in favor. Iter.l 5F - Borou5h Assemblyman t s report - (10l Had reca ved word from the Borough Chairman that he has tentatively hired ~lr. Jerry Heir as Dorough Tax Assessor and that applications are being distributed for assistant assessors \"hich he understood vlOuld be located in various sites in the Borou~h while working out of beth areas (2) also, the BorouGh Chairman had reported that the Japanese firms had called on him regarding a pulp industry and o~her wood industries which might be situated on the j~enai Peninsula these being the same interests that had visited in Seward. Item 5G - City I':anager's Report - (1) that to late for t.he agenda he had received an offer from K & W Contractors to put a special silicon seal and paint on the floor of the Fire Station and gave the detailed infor- mation to the Council asking if they were interested in his pursueing this reconmledding the possib:iLity of doing this work with Gity forces. Council discussed this in some detail and accepted the ;';anagers recom- mendation (~2) the 1,;anager reported in detail conferences with two representatives of two Japanese firms interested in locating a chip mill onthe Kenai Poninsula: reporting also on the details on how this miyht affe,ct .:ie'l,ard lS, ecomor~j:; ,and vlhat3eHard could offer such :Ln~~stries (3) that tne second pnase Ol tue breai\:",ater ",as starced today vJQrKlns s0uth from the morth and dredging of the small ~oat harbor wax started today (4) reconstruction of the utilities is entering the final phase and since there has been a misunderstanding, including l1imself, he would like to clarify that the underground ",ork is to be completed ~y October 10 and then the contractor/has thirty days to cleanup the surfac~, and understood that pro~ably there would be a fourteen day extension on this (5) that he had asked hr. Pollock to attend this last regular meeting of the City Council and he was unable to do so but sent his regret", and best wishes; that he had '",anted Mr. Pollock to report on the cancellation of Seward Fish and Cold Storage lease and Seward harina lease and his report is that thirty days after the filing of cancellation intent wi~ the Court that the cancellation would be effective so that his opinion ",as that the leases ",ere cancelled as of September 30; ~hat he has had no worM of legal action and he has talked to the attornies of both lessees and they feel the same ,'lay he does: that to clear this up as concisely as is possible he intends to draw up a stipulation agreeing to the cancellation to be sic;ned by both ~essees (5) that when he got his mail today he had a letter from a couple ofcardLdateE! corrmlenting on protective devices needed at the la~oon road; that this had b~en a topic of discussion on his radio re- port just prior and he did '\"ViSll the council to knovl that the letter of the candidates had nothing to do with his radio report as the con- dition of the lagoon road had been called to his attention by Mrs. Gillespie some time ago; that he had talked "co the Corps of Engineers about this and they had suggested a burm which when frozen '.,ould act as a traffic protection that al~o they had started to fill the bay side of the road today and when this is finished there will be no needfor a burm or a gURRd rail; that he had all this imformation be- fore he read the letter in the mail today (7) Clmn. Kirkpatrick men- tioned that there mi~ht now be an opportunity to move the pole line away from the small boat harbor and onto the laG~on road but trlat the Alasl(a Railroad add GSA are not vlilling to do thls alone; suggested that this would be an appropreate time to enter into disuussion regardin~ this. Cbuncil advised that it had no objection to the City Manager following up on this subject (8) Glmn. Vince?t asked ~f the ?ontractor had removed all the automobiles from under tne water In the oay and the Manager said he had not; that he had made several inspections and the champing water brings them to vievl and then hides them again bJil: the time he gets equipment on the scene. 'r~is was discussed ir: conne?tion with the project requirements for removlng underwater debrls (9) chat in surveys around tovm that he had noticed many junk automobiles and had suggested to hr. Porter since he is ~oing to sell junk that it might be ~... . ,",I ;r;, -.. . -.' LJ.: --, Page 2S(} R.egular r:eeting of Oct.ooer ~, l';1ul+ 3pecial ~eeting of October 7, 1~64 299 I a benefic, to a concerned if he ceuld acquire and remO'Je the3e~ t.ilat ""e nave issued a sales ta:: business permi~ to Sevlard SalvD."e and are collecting sales tax on their business(lO) Clmn. Albertson aslced if 'dhen !:'he contraCCGor broi-ce a watermain *;' at i:s 't!:fJiJ Vias required "Ghat a new section be installed or il~ a patcll..as acceptable and the ~ana~er advised that a patch was accepGaole (11) Cbnn. Lantz advised he had received a candidate's circulation addrec;secl to all boz ilOlders whic;l mentioned local hire 2l'ld cri tized present practices; that he had discussed this wi Gll i.lr. Dunilaril '?-t the State Employment. Office and could see no reason for critiClsffi of the present practices and also he personally did nOG see how tne Council could require tile 10c2.1 hire beyond what it. llad done or be held accountable for iCe. Eyr Jtockl~on concurred c,ilat nis opinion was the Council could carry this request only so far in asldng the cooperation of all part.ies concerned which it ]wd done over and over each t;~me a nP1t!ef.Ft?&ractcr or a new phase of ':'Jork vias commenced. Glmn. Zentmlre/tR~t this had been Gone over at every precontract conference and every time they had asked the cont.ractor to employ local labor and anyone who thought the Council had not worked for local labor jU:3t did not. knO'l1 the facts. CImn. Lewis ad:ir:irsed tIla!:' hetoo had discusses. this subject ,"lith the State Employment Office and had secured detailed figures which he related to the Council al'ld which showed that prattically local persons willing, able and qualified co work v,ere employed. Cll:m, Lantz said he vlould like it to be a matter of record that he though this Council has done everyti1ing possible to enourage the contractors and the Corp:a of Engineers to hire local ~abor and didn't. see what more ic could do. 1"yr Stockton expressed his appreciation of the opportunity for working ,'lith the Council and ext,ended his best Viishes to each one in the election to be held the next day. I Clmn. Eirkpatrick I move for adjournment. Seconded by Albertson. 10:30 p.m. ro, ,,-Lmn. ATTEST: APPROVE.J: 6i1r'o/- C?: /~~ Perry R. Stockton, I,:ayor Lk.~~~A~-,' Beatrice E. ~att3, City Clerk-treasurer _. ------- - ------- --~_. ---- -.._-- --. --. ---. - - ----------- - -----.-- - ---- Special Eeeting of October 7, 19G4 A special meeting of the City Council fer the purpose of canvassing the ballots of the general municipal election held October ~, 1~64, was called to order by Kayvr Stockton at 3:05 p.m. October 7, 1964. Roll was called and those present were Mayor Perry Stocston, Clmn. Galen Albertson, Bill Lantz, Ricflard Kirkpatric~~, 'ililliam Vincent, and Delmar Zentmire. Clmn. Frank Lewis ,",as absent. Election Judge Fr. H.andall Eendelsohn for Precinct )"1 and E18ction Judge Eda J. Iiiyers for Precinct ,;,: l'lere also present. All records and ballots for the election were removed from locked boxes by the Deputy City Clerk and placed before the Council- Canvassins Board for e::amination. I I1i~JorStockton ~rbaa from.Ord:Lnance Uo~ 2:06 the duties o'f the Courlcil- Canvassing Board, and these duties were accomplished as follows: Clmn. Ridwrd Kirkpatric:c andClmn./lilliam'lrincent Vlere aDDoirH~ed as a Special Canvassing Committee to act for tne Council-Canva~~inrr - 0 Board to tabulate and verify as correct the resulta of ~he election as reported by the Judge-Inspectors. The Jud~e-Inspectors were then reo.ue:.;ted to report the re3ultG of the election. Fr. Randa~l Aende130hn reported the resulLs from the Poll Books for Precinct ,,:1; On Council balbts: 196 ballots used, I';).) voters, no balloe::; spoileJ and none objeceed to, lOHest nur;loer oa110'G receiDted I'or: ,;'L2, number 0;1 ne~:t unused ballet ,~~:20S; and 02:1 the School 3~ard ballot.s, 1;') ballots used, l()j voters, no ballo t,s spoiled and none oojected to, lOvlest ~lUmber ballot reciepted for }12, and munber on ne::t unused ballot. ;~207. He also reporGed total votes couneed fur 300 1-,,:; t~_ .;8 ;~CO Special Meeting of October 7, 1~~4 ,:/'. i"- ._, (.'I!-. it, ~ ... ,;;c:.:::h candidate. These reported results were examined and tabulated by the Special C2nvassing Cownittee, and totals found to be correct as reporced by 0.le Jundg-Inspector, and so given to the Council-Canvassing Board, as shown in the schedule spread on the minutes below. Bda J. ~Iyers reported the results from Poll Boo;:s for Precinct ,;'2; On Council ballots: 177 ballots used, 177 voters, not ballotsspoiled and none objected to, lowest number ballot receipted for ,'/501, nwnber on next unused ballot ]S7C; and on the School Board ballots, 193 ballots used, 193 voters, no ballots spoiled and none objected to, losest number ballot receipted for ;~'501, number on ne~~t unused ballot: .:'694. Sda J. 1','\yers reported two ballots in Precinct ,,2 as being found de- fective at the time countin3 was done. Shealso reported total votes counted for each candidate. T ese reported results Vlere liIxamined and tabulated by ehe Special Canvassing COrrJllittee, and totals Zound to be correct as reported by tile Judge-Inspector, and so given to the Council-Canvassing Board, as shown in the schedule spread on the minutes below. Clon. Lantz asked tobe allowed to . P , . 'r.) d' d '-I-h In rec:Lncc; ii"., l examlne u em, Vias satisfied. e=~amine the two defec ti ve ballots and rema~~ed to the Council that he ;;;lmn. Lantz: I would move that we accept the_. findings___of the Special Canvassing Conllilittee and the Election Judie~es aiB' Judges as beinF~ cosrec G. Seconded by Clmn. Zentmire. All in fa;(~ Absent:.ee ballots v;ere next presented and examined by ehe Council-Can-- vassing Board, a eotal of nine ballots, determined to be authentic ballots or the City of Se\vCJxd properly c()min~ befere the Council-Can- vassing Board, and votes were tabulated and counted; totals reporeed as given in the :3clledule spread on tile minutes below. ----., I i The tally list for each Precinct and for the absentee ballots was then totaled and totals were read, to reault in the followin; schedule no",! :3pread on t.he minutes: Precinct Precinct Absentee No. 1 IIJo. ;2 Ballot_s" Total 90 in (In) b 1'( 'I':' 3b :~4 (00) r; '0 ,L. 4:2 ~o (2.1) Lr 0) / , 50 ')9 (IuS) ') 111 .- 62 54 (116) 3 119 94 103 (197) 3 :WO':' 108 '77 (lb)) r 191':' 0 .\.(' (-IF-, (l~Si) 1 1/0 0,) OJ ,,; 2 For Council, t.wo-year term: Galen W. Albertsen Ray Doyle ',lillaI'd E. Dunham John K Hardcastle W, J, (Bill) Lantz John 1\;1. Sadusky '.lm. C. Vincent Erma ',iTaL-:cr Dave Blume For Council, One-year term: R. ~. Kirkpatrick Fran;: Lev.lis Ale;: Petrovich 127 11:; (-' J ()) r' ~'+ 'J 100 104 (210) , J Ul c:':-, (20:;' ) /~ ./ 2l!-~;::~ ,21..);;:~ :8) :j EoI' School Board, five year term: Renee 3::inner Margaret Anderson Erraa.[Laker Ed Burke C. E. Orlander Allan Turner John ,jadusky kargaret Nelson 1'iarian Ander:3on lLI-O 37 1 1 1 145 ~o (22)) (.S) } ? ')e,:');::::: ....,' .... 'J) 1 1 1 :2 1 2 1 1 1 , .L 1 Cluw. Lantz: I v;auld move that the l,otals as read 00 tile Gilnvilssin,; Board, v,hiGh includes the totals of the abs?ntee b_c0-Jot~.li_e ac?e1?tabl!, 2lLofficial finginl';s of the Council-Canvas:nnC!; Board, Cindt:.he offlclal.2.- elected by hip;hest number_ of votes are: the fOl10win,G; ll.ave_peen elect~si__ 301 Pa::;:? ....." l .; ,--_L .Jpcci~l 1._ae~irlG 02 OcLobcr 7, l';j4 Special :"ieetir':'0 of OCt.COE::B l,~, ~>J:~ +-0' "'"['le "ounn~] '01' "+-'1 '{,vI' "el'[-' n"-"'1 "lh~lO--"" ,..,'1 t ~.__~_,__-':-'__..~_,,::-__-=--- d.. l.I~' V i Get lJ j.L. J--.tJ_'.....l ..h. ,....'::-~~~_~-'2.-'-,d-L VO J83 171; _JQ1:1D I..~. .3alu3L'ir+tQ~aJ_~'Le0 ~::Ol.J.._~a.lliCtm c. 7i-1~li..t-1- Gotal._. ',0 te" l~-b.l}Q...j;,1J.lLJt.lliL_.Cs:iJ.l.Qjclh:-" 11cL'e bE~'1J] ec~;ed tSL_l<.iJ...e... Co..unc :jJ~ iQ.l~J;L...0~_y~rm: Et.chill:.d....:.ixl:p.a.l<.rick, ...1&..:t9l_2k.C_..Y.9_l;~, Fran ~ L.evli" , total ~'lj jTQte3 ~ and Renee S"j muu:,JlcL'l been eJ..e.cJ::,.ed Ceo :ciJ..e_ 3chool Board for a..Ii-,e 'leal' term, '.-Ii U, a t,ot;:]l 0 " ?C,;: "ote',. ..i.e..condeci bv Cil,m. Zentlldre. All in i'2'JOr... I The i,.=aycr tIlen zJ.3~'~ed for any f'urt,ller questions, if cL1Y, and tllere Here n(QUe; as,:ed i.L' anyoI:e Hished to further ins pec v tc1e uallo ,;s, and no one did; and 0.11 v;ere in favor of this being t1,e conclu:Jion of the business of the Canvassing Board. The ~ayor instructed the Deputy City Clerk to protect the ballots and see that they Here locl:ed up immedicctely follo>'ling the meetin:.;, pl,aced in t11eir proper stora.::;e -:;pace, ilnd ilJl~ed the out;oing Coun.cil ldember, Bill Lantz, to please attend tile next rec:;u1ar meeting un ti1 the n8\'1 Counc il is sworn in. Clren. i\ir/L po. 'Jric:( moved forad.~ ournwen l~. ~E::tin"; ad:journed at 3:50 p.m. Clmn. lentmire seconded. ATTEST: APPRo'mD: ~~L::L ~~. Bea~rice E. w{Gtts, City Cler}~-trea3urer ~~ Perry R. 3tockton, hayor Page 3Cl .3pecio.l Leetin~ of Oc"cober 1:2, '(' . , 1.,J/+ I A special meetin~ of the Council for ~he purpose of or~anizing the new Council followin~ tbe re~ular election as required by ~eccion '3.:: of the Home Rule C;1ar ::;er was called to order by ;'<fr 3toc1: "on at ,S:lLJ p.m. October L~, l~<il+ (1) Holl 1;1&S ca.lled and tl10se present viere: ;,j,ayor Perry 3tockton, Clr;lIl. Frad: Lewis, Ricltarcl Kirkpa'crick, ',hlliam \Tincelh anu Del ;':entmire. ':;lmn. :}alen Aloel"1,3on and .oill Lant~ were absent. The Ci~y Ganager W&S pre3en~. It8lil :~ f3 3ewaring in newly eIecsed Counc ilmen and 3C;1001 Board ;;lember - T;1e City Cleric adminis tered tile oath of office to Richarcl ICiL<:patrick, Fran:<: Lewis ,.lillimn Vincer.t and Jo;m .3adusky which Vias duly S\'1orn to by each (see special ueetin,:; of October 7, 1>',)4 for term", of Office) City Cler:: advised that I';L;. Henae 3kinner had taken d1e oath of office as schuol beard lI,e;i1ber on Octol)er Z:, co inc e a school board meeting was ::rheeuled forsl1a G day. Item 3 - Presen~ation of Certificates of Office to newly elec~ed Officials - Myr Stoc~ton presented the Certifica~es of Election ~o SI1\:) aoove mer:1bers and uelc0med them to the ':;ouncil. No ting ilis re- 6I'et that Cilium. Lantz could not, be present at this I11eetins}Lyr 3tockton saicl he '.'1is11ed to speak for hinl:5elf and the cormnunity in an expression of appreciation 1:,0 the out Going and in fact to all Clmn. for t:1e J,ong 110urs spent performing the ditI'icu1t. tasks tl1e Council is called upon for and specially in the months since the earthquake; t;1e I.;yr::3 request for a vote of Jthan;:s and appreciation to 81mn. Lantz V,&S concurred ','lith. I Item 4 - Seating and roll call of newly elected members:- the newly qualified member3 of the Council Here seated and rollwas called; Elmn. Frank LevJis, hicho.rd ;,ir;cpa t,d clt, John ;3adusky and 'dilliam Vincent were present. Clmn. Albertson Has absent. Item 5 - Review by 1.:ayor of GOUllC i.l1 s proc edures - ]'ilyr 3toc:,:ton then revieHed in considerable detail the Council's procedures and rules as set forth in t1le [Iorne Euie C;1&rt8r and t;he Code of Ord- inances especially in dealing Hith the City personnel and the public and including a brief review of the city budget, curren~ budget status and the extraordinary circumstances due to tile transi tional fund gran t. from the Federe.l GO'lernmen t adminis tered by t.:le State. Glmn. Zentmire - I VJould move for adiournment. 3ecoi1ded QL Clrnn._ Kirl<:patrick. 8:2:' p.m. Approved: J5E;atrice E. :lutts ".~;i/Vt a.~-j*l Cl ty Glerk-Treas. Perry H. 3tocK~~J,ay-o'r- 302 Page 302 Regular ~eetint of October 25, lS54 postponed from October 19, 1964 ~he October0~9, 1~64 regular meeting of the City Council postponed ~o October,~~' 1904 was called to order at 8:00 p.m. October 26 by 1-,;yr Perry :Jtockton. (1) Roll was called and those present were: l'lyr. PerrY1 Stoc;~ton, Clmn. Del Zentmire,William Vincent, John Sad- us~y, FranK Le':lls .~nd Galen Alb?rtson. Clmn. Richard Kirkpatrick was absent. Clt:( Jilanager Fred :laltt was present. Myr Stoc;{ton made note of the.postlng and the publication of the postponement of the reg~r ~e~lnip d~e to the fact that the City dellilt;ation to the AlasLa!LeM6u@ Peonvention in Cordova would be in route on the 19th. 1\, iJ r- .- '. fr.: Item 2 - Swearing in and presentation of Certificate of Office for Clmn. Albertson - The City Clerk administered the Oath of Office to Clmn. Galen Albertson and was duly sworn to by him. Hyr Stockton presented the Certificate of Election to Clmn. Albertson and wel- comed him to the Council. ,~ -' ~yr. Stockton noted that former Clmn. Bill Lantz was in the audieace and ':Ihi1e he and the Council had e:~ressed their appreciation of his seeVlces at the last meeting that he wished to do so here again. Clmn ~antz advised that he was greatful for this appreciation and s~id it nadbeen a pleasure and a rewarding experience to ,'/ork with the Council the past year. Item 3 - l-iinutes - Tne minutes of the April 13 and April 15 reconvenin€ of the speciii emergency session having been previously presented to the Council, Clmn. Zentmire - I would move the minutes be approved as presented. Clmn. Zentmire noted that only Myy Stockton and himself and CImn. Vincent were in office at that time but Myr Stockton said it would be necessary for the others to vote. Seconded bv Clmn. Vin- cent. All in favor. Item 4A - 1,:11'. Bill Lantz with regard to October 26, l)i64 letter to the Council regarding pre-planned administration for emergencies (espec- ially communications), etc. - Hr. Lantz distributed copies of his October 26, 1964 letter to the Council, City Manager and City Clerk with a brief explaniation and urgent request that the Council place this matter hi~h on its priority business; Mr. Lantz' letter discussed ~ tile unfinished business beforetlhe Council vhi.ch he considered to be I of particular importance, such as the establishment of an emer~ency operations staff, meetinG with the residents of the newly annexed area to coor--inate a program for these citizens, exploration and determination to explore a policy to at1J:act industry to 3evJa4d, am a number of items pertaining to the Borough's fiscal problems. Item 5A - Third and final reading of Ordinance No. 33a establishing rules and regulations for trailer courts - Myr Stockton asked for reading of the Ordinance by number and title only and this was done. Clmn. Vincent asked if it ViaS the tli.cyfs intent to relax the re- striction and to allow residential use of single unit trailers through out town, if so when this had been deeernlined. Myr Stockton said this was not permissable to his knowle~ge by Council action but chat he understood the Planning and Zoning Cor@lission was reviewing some requests due to the sege~but brief housing shortage. Clmn. Zentmire adttsed that he thought he knew which trailers were in question and the ones he had in mind were being used as residences by construction people who would be in Seward for only a short per- iod of time. Clmn. Lewis concurred with this type of flexihility at this time but thouglrt" this ordinanc e should remove any such nec- e3sity in the future. Clrrm. Vincent advised he was also in favor of flexibility due to the circumstances described but also believed if this practice was going to be followed that it should be know to all persons and be advertised as he knew of persons who would like to bring in trailers but were not doing so because of the City's Ordinance. nyI' Stockton asked 'dhat anSvIer had been given to per30113 inquiring of the City ~lanager regarding pla~ing traile~~.i~ town and he said that hehad advised there "'las an ordlnance prohlOltlng use of residential trailers except in an approved trailer coUlt; that the trailercourt had been destroyed in the disaster; that those persons -vIho then insisted they were i.~oing to use their residential trailers in some out lying area would be told that they much positiv~ly p~o- vide adequate v/aste disposal; and that there VIere a few sucn tra1-le1'3 in U3e. ~ , I Clmn. Lev,lis is attached Albertson. - I '-"ould move tha t vJe adop t here to and made a part here All in fa~or. Kyr. 0tockton Ordinance No. 33cl(copv of) Seconded by Cln~ declared this Ordinance of . . . ~~ iz; J ~df ...- ... 338 .5il, Ibf>6LW~ YJ1:bj J 130~ AN ORDINAHCB AMDDDll SBCnOllJ 9.100, 9..101, 9.102, 9..103. 9.104 AND 9.(OS I/&.L II ag 'lBB CXl)B ag OBDDWICIS ag 'lBB crrr ag SBWABD DIALING WITH DAlLD COURTS, r1 ..h:. r BY AlfBNDDll SBCTIOBS 9.100, 9.101, 9.102, 9.103, 9.104 AND 9.105 IN '1'O'lO. ~~ &~/ 1'BB crrr ag SBWABD OBDAlNS: Ciit__/ttfd- /lflt:UJ . crrr or SBWARD Sew81:d, Alaska 'lbat Sections 9.100. 9.101. 9.102. 9.103, 9.104 and 9.105 of the Code of Ol'diaanees of the City of Seward be -aded to read as follows: 'fRAT'.RR ccurrs Section 9.100 Defl"ftioaa For the purpo.. of this cmli_nee certain terms or words used herein aball be 11ltezpreted or defined aa follows: 'lba tem · shaU" 18 alwaya _Ddat~. 'lba word "u..d" or "occupied" aa applied to any land or buUding shall be cout:ruecl to 1ne1ude the woMa "lntenclecl. arranse<l, or desigDed to be used or occupied", n AJ.'LB'f. A peJ:lllllD8Dt aerv1ee riabc-of-way providing , ..CODdary 11188D8 of acceaa to abuttiq properties. ALrBBAr1OBS. ka1 cbaDse, add1tion, or modification in coutructlon or occupancy. or the mov1Dg from one location or position to anotber. BUlLDlNQS. Any structure built for the support, sbelter, or enclosure of peraoaa, animals. chattele. or propert,. of any kind, but not including a lean-to. BUlIJ)lNQ, BXlSTIs;. A buUdiq l..all,. erected prior to the adoption of this ordlD8DC8, or one for which a 1esel bu11d1Dg permit ba8 been issued. BUlLDDll, SBRVICB. A building bouaiDS toilet 8'DIJ/or washing facilities. BUlLDDll ODICIAL. 'lba adad.Dlatrative official cbarsed witb the aclm:I.D- 18tration and enforcement of tb1s ord:I.DaDce, or b1a regu1ar1,. authorized deputy. C01JBX. AnJ plot of 8l'ouad uaed for the parkiDS of five (5) or more veb:l.cles or traUers which are desiped or used for a1eepiDS or li v:l.ng quartera. 'lba term "court" includes to\1l'iat court, traUer park. or trailer court meetiDg the requiremeata of the aOD1Dg use district. The tem "CO\1l't" doea DOt Include tour1at fac1l1t:l.ea for C8q)er tJpe traUe~a. RBCBIATlOll AlBA. A recreation area is an area set aaide by the trailer court owaer for children' a pla,. area within the trailer court.. D1fBLLlNG, SDGLB-FAMILY. Coaat1tut.s ODe dwelling unit desigDed for or occupied exc1usivel,. by one famU,.. FAMILY. ODe or more pe1OSOll8 occupJiDS tbe premis.. and liv1DS as a single housekeepiDS uD1t, as d1stlnguis1le4 from a 8l'oup occupyiDS a room1q houae, club, frateruf.ty or hotel. BBALTH on'ICBR. The le8all,. delipated bealth author1t,. or his authorized representative. BOMB OCCUPATION. A profeslion or US8 customsrU,. coaducted entirely w1tb1D s dwelling by the penaunt inhabitants thereof onl,., which use is clearl,. incidental aad secoadary to the use of the dwelling for dwelling purpo8es aad does DOt cJumse the character or appearance thereof. -1- LEAN-TO. An accessory structure attached and appurtenant to a ~.:L1.r. LOT. A portion or parcel of land eonaidered as a unit. vacant or de- voted to a certain use or occupied by a buildill8 or group of bu:L1dill88 that are united by a COIIIIIOn interest or \18e. 81ld the customary accessories and open spaces beloll8ill8 to the same. Lot includes the word ''plot'' or ''parcel''. LOT. DEP'Dl Of. A mean horizontal diatance between the front and rear lot lines. measured in the general directiOll of its aide lot lines. . LOT LINES. The property linea boUlldill8 the lot. NONCOJrOBMING USE. A .tructure or 1aad lPfully occupied by a use that does not conform to the regulations of the district in which it is situated. OfF-STREET PABIaNG. Parking space for motor vehicles which does not include a dedicated street or alley. SPACE, TRAILBR COACH. A portioa or parcel of land set up and dea1pated for the use of a sinsle trailer. 'lRAILBIl COACH. AJ:q vehicle des1ped or used for sleeping or living quarters. and propelled either by ita own power or by any other power-dri'lllm vehicle to which it may be attached. For brevity, a trailer coach may be referrecl to as a "trailer". 'J:R.AILIm COACH, DEPBlI>Bm:. A trailer coach which does not have a flush toUet and a bath or shower. 'J:R.AILIm COACH, D1DBPIJ.I)BN'l. A trailer coach which has a flush toilet aad a bath or shower.. An independent trailer shall be considerecl a depen- dent trailer if either water o~ sewer service is not available for its use or is not connected. . Section 9.101 License - J1eouUed: COIIIDUance With sec~ion: time allowed: all1)roval. (a) It shall be unlawful for any person to maintain or operate 8lly trailer court within the City limits unless auch penon shall have first obtained a license therefor. All license requirement a shall be met prior to the issuance of a license for a new trailer court. (b) All trailer courts in existence in any area -"".<1 to the City in the future shall within ninety (90) days subsequent to such ............- tion obtain a City license. (c) Licenses issued UIIder this ..ction shall not be tranaferrecl or assigned. (d) 'lbe City Buildill8 Official shall approve the sewer, water and sanitary facilities required herein. '.rbe license shall be issued by the City Clerk. . Section 9.102 Same - Fees 'lbere shall be .sn annual license fee for each trailer court of twenty- five dollars ($25.00) per year or for any pert thereof.. All licenses 1aauecl UDder this ordinance shall expire on the tblrty-first day of December of each year. Section 9.103 S- - AoDlicat:l.on: cont-t:a: denial: 8DDUl. An application for a trailer court license shall be filecl with the City Clerk and shall be s1gned by the applicant. Such appUcation aball contain the following: (a) The __ and address of the trailer court; (b) The __ and adduss of the appu.cant.. 1Ddlcating wbeth4n: 0'Ima1' or operator; -2- ~ t t ~ 1 ~ ~ ~ '- .... ~ ~ i\ ~ ~ \.: ~ ~ ~ ~ "'::::::. ~ ~ ,~ ~ t ~ (c) The P8III8 end addrus of the IND8r, if different from the appllcant; . (d) In the case of a court not previously licensed by the City, one complete dimensional plot plan of the C9urt on reproduction paper at a scale of 1 inch to 20 feet abow1ll8: (1) Trailer spaces and their numbering; (2) Streets, walkways, parkill8 areas, and buildings; (3) Water and sewer lines, 1I811s, and cesspools or se~tic taoks. (4) How the ~lete court and utilities will be arranged tro meet the requirements of Sections 9.111, 9.'112 end 9.113 of this Code. (5) Location of the manager's or operator's office or trailer, or residence. (e) Such further information as laY be requested by the City Clark to enable him to determine if the proposed or existing court wilt comply with legal requirements. . Section 9.104 Same - Action on 81)Dlication. (a) New courts. and chancre of owner cases. The City Building Offic1al, Health Officer and Fire Chief shall investisete the applicant and in- spect the plans and specifications for conformity with the requirements of their departments, and submit their findings to the City Clerk. The applicant shall be provided by the inspector with a brief statement of any deficiency or violation found which results in the inspector's reCOlllll8ndation for denial of license. A copy of this statement shall be given to the City Clerk. If all findings are favorable, the Clerk shall issue the license, otherwise the application sh411 be referred to the City Manager for a decision, and he shall either authorize its issuance or deny it. The applicant shall be notified of denial by certified ma:l.l. Within thirty (30) days of mailing the notice as provided in this subsection, the applicant may appeal the decision of the City Manager, to the City Council. and the City Council may either affirm or reverse the decision of the City Manager. (b) Annual renewals. At the beginnlng of the calendar year the City Clerk 's office shall issue a provia:Lonal licenae to each court that was licensed on the previous December 31st, except courts that have indicated no desire for renewal of license. The provisional license takes effect upon payment of the annual license fee to the City Clerk which is due on January 1; this license is subject to revocation if the fee is not paid within fifteen (15) clays of the due date. Upon a finding during annual inspection for renewal that a court does not meet the requirements of this Code, the inspector or department con- cerned will provide the owner with a statement of the deficiency, and will reCOlllll8DCl to the City Manager that the provisional license be revoked. The notification and appeal proceduru outlined in (a) above will apply in this instance also. Bach court that passes all annual inspections for license renewal will be advised by ma:l.l that its license status has been changed from provisional to regular. . Section 9.105 Same- SU8Dension: hear{....: refund. Any license issued under this ordinance may be suspended by the City Manager for cause. The licensee shall have the right to a hearing before the City Counc:l.l on any such action of the City Manager. provided a written request therefor is filed with the City Clerk within five (5) days after receipt of notice of such suspension. The Council shall confirm such sus- pension or shall revoke or reinstate any such license. Upon suspension or revocetion of any license, the fee therefor shall not be refunded. Section 9.106 S81lI8 - po.Uncr: toaether with CODY of this ordinance. The license and a copy of this ordinance shall be conspicuously posted in the office or on the premises of the trailer court at all times. -3- ~ t ~ ~ '\ ~ <-. ~ --.. ~ '- l;;- ~ "'- ~ ~ ~ " ~'\) ~ '-N K ,~ ~ ~, ~ ~ ,~ ~ ~ , t\ ~ Section 9.107 Requirements; facilities; specifications. The trailer court shall conform to tbe following requirements: (a) The court shall be located on a well-drained site. properly graded to insure rapid drainage and freedom from stagnant pools of water. . (b) Trailer coach spaces shall be provided as follows: Trailer courts shall have a coacb space of two and one-half (2%) times tbe square foot floor area of tbe coach or larger but no coacb space sball be less tban two tbousand five bundred (2500) square feet. Trailers shall be so harbored on eacb space that tbere shall be at least five (5) feet clearance between tbe trailer space lot line and any trailer body, or lean-to attached tbereto. or fuel container serving the trailer. No trailer coach body or lean-to or fuel con- tainer shall be located c10eer than ten (10) feet from any building within the court or five (5) feet from any property line bounding the court except no coach. lean-to or fuel container shall be closer than ten (10) feet to a prop~xty line abutting a dedicated right-of-way. The distance between any building within the court and the court property line shall be in accordance with tbe zoning restrictions of the particular use district in which the court is located. . (c) All trailer coacb spaces shall abut upon a driveway not less than twenty (20) feet in width (excluding parking) which shall have unob- structed access to a public street. alley. or higbway. All driveways shall have a stabilized surface. be well marked in tbe dayligbt and be lighted at night in such manner that illumination is furnished equivalent to that provided on residential streets having medium density traffic (6/10 foot candles on tbe center of the driveway). (d) Walkways not less than two (2) feet wide shall be provided from the trailer coach spaces to the service buildings. The walkways shall have a stabilized surface. be well marked in the daytime and be lighted at nigbt by illumination from the driveway lights. (e) Trailer courts having any dependent trailers shall provide service buildings to house toilet facilities. bathing facilities, and other sanitary facilities as hereinafter more particularly described. A. service building will be located not farther than two hundred (200) feet from any dependent trailer. (f) For each new electrical service to a trailer space there shall be provided a 3-wire. 120-240 volt, 60-amp minimum service line. One 50-amp. 4-wire plug shall be installed for each single service. Poles supporting meters and power lines shall be kept in a safe and upright condition. (g) All new construction within an exbting court shall conform to all pertinent ordinances of the City. (h) In every new court constructed or establisbed within the City. the plot plan shall conform to the minimum dimensions shown on the diagram attached to, and made a part of, thb ordinance. and marked as Exhibit 1. . (i) There shall be provided in each court private motor vehicle parking spaces equal in number to the number of coach spaces in the court. (j) The owner shall provide a marker for each coach which shall identify the court and the number of the space to which the coach is assigned. (k) The owner shall provide a recreational area consisting of a minimum of twenty-five hundred (2500) square feet for the first five (5) trailer spaces. and an additional twenty-five bundred (2500) square feet for each additional ten (10) trailer spaces or portion thereof. -4- ~ i l ~ tl '- "' t ~ '\'\ ~ ~ \.: ~ \.-,J ~ ~ ~ &, ~ J Section 9.108 Locations. (a) New trailer courts may be located only in the following districts: R-3. C-N and C-L, and then only by exception granted by the Planning Commission after public hearing. Each boundary of the court must be at least seventy-five (75) feet from any permanent residential build- ing located outside the court. unless separated therefrom by a barrier such as a right-of-way. or a fence or wall at least thirty-six (36) inches in height. . Section 9.109 Same - Outside courts: storaae. (a) No trailer soaches used for sleeping, ltviDg, or businass pur- poses shall be pe~tted to be occupied outside a licensed trailer court except that: (1) In a trailer coach or mobile homes sales lot. one coach may be used as an office for trailer sales business only. and "- (2) On a construction project, a 'toach may be used for temporary living andlor work space at the project site for a'period of ninety (90) days upon approval, of the Building Official by a J, _ letter application for this use submitted by the owner or manager of the project, site. or property. (b) No trailer coach, other than an uninhabited 2-whee1 trailer not to exceed twenty (20) feet 1n length. may be stored On a private lot in an R-1. R-2 or R-3 district. Section 9.110 Enforcement and Penalties. . (a) This ordinance governing Trailer Courts shall be enforced by the Cit7 Building Official. Health Officer, Police Chief and Fire Chief. (b) It shall be the duty of the Building Official to enforce the provisions of this ordinance pertainiQg to erection. construction. reconstruction. moving, conversion or alteration of buildings. or to the occupancy of land or any building or structure or any addition thereto. It shall be the duty of the City Clerk to enforce the pro- visions of this ordinance pertaining to the use of land or building for which any license is required by any other ordinance of the City. . (c) Whenever a violation occurs, any person may file a complaint in 1tegard thereto. All such complaints shall be brought to the atten- tion of the Building Official. who shall properly record such complaint and illllllediate1y investigate and report thereon. (d) For any and every violation of the provisions of this ordinance the owner. agent, or contractor of a building or premise where such violat,ions have been coumLtted or shall exist; the owner. agent, or contractor, lessee or tenant of any part of a building or premises in which such violation has been coumLtted or shall exist; and the agent. contractor or any other person who commits, takes part or assists in such violations or who maintains any bUilding or premises in which any violation shall exist. shall be guilty of a miSdemeanor and upon conviction thereof shall be fined not more than one hundred dollars or imprisoned in the city jail not to exceed thirty (30) days. or both such fine or imprisonment. Each and every day that such violation continued shall be deemed a separate and distinct violation. (e) Any building or structure set UP. erected, built. moved or main- tained or any use of property contrary to the provisions of this ordinance shall be and the same is hereby declared to be unlawful and a public nuisance and the City KaDaser shall. upon order of the City Council. immediately coamence action or actions. proceeding or proceedings. for the abatement, removal. and enjoinment thereof. in the manner provided by law. and shall take such other steps and shall apply to such court or courts as may have jurisdiction to grant such relief as will abate or remove such building, structure or use and restrain and enjoin any person from. setting UP. erecting. movit)g or -5- ~ t ~ ~ l ~ [, ~ ~~ ~ ~ .... '.... ~ t:: ~ '" ~ ~ .....: ~ \..J ~ ~ ~ ~ ~ ~ ~' ~I ~ \ ~ N: '" ~ or maintaining any such building or structure. and uSing any property cont:rary to the provisions of this ordinance. (f) All remedies provided for herein shall be cumulative and not exclusive. . . (g) The issuance or granting of a building permit or approval of plans or specifications under the authority of the Bu:l1ding Code shall not be deemed or construed to be a permit for or an appro~al of any viola- tion of any of the provisions of this ordinance or any amendment thereto. No permit presuming to give authority to violaa or cancel any of the provisions of this ordinance shall be valid except insofar as the work or use which is authorized is lawful and permitted. Section 9.111 Sanitation facilities. (a) Each court containing one or more dependent trailers shall be pro- vided with toilets, baths or showers. slop sinks. and other sanitation facilities which shall conform to the following requirements: i t t 1 (1) The toilet and other sanitation facilities for males and females shall be either in separate buildings or shall be separated. ~r if in the same building. by opaque soundproof wall. or by an inter- vening distance and/or structural or service feature that provides equal soundproofing and obscuring effect. . (2) In courts accommodating dependent coaches. basic court facilities shall consist of not less than one flush toilet, one shower or bathtub. and one lavatory for each sex. These itema are to serve up to the first eight (8) coaches. Toilet and lava- tory facilities shall be provided for each sex at the rate of one set for every additional eight (8) coaches or fractional number thereof. Bathtub (or shower) facilities shall be provided for each sex at the rate of one for every ten (10) additional dependent coaches. (3) Each toilet. and each shower or bathtub, shall be contained in a private compartment. (4) Every male toilet room shall contain also at least one urinal. and sufficient urinals in total to provide a ratio of one for each fifteen (15) dependent coaches served by the same service building. (5) Service buildings housing the toilet facilities shall be permanent structures complying with all applicable ordinances and statutes regulating buildings. electrical installations. heating and plumbing, and sanitation systems. and shall be located not close than ten (10) feet from any trailer. nor farther than two hundred (200) feet from any dependent trailer coach. (6) The service buildings shall be well lighted at all times of the day and night; shall be well ventilated with screened open- ings; shall be constructed of such moisture-proof material (which may include painted woodwork) as shall permit repeated cleaning and washing. The floors of the service buildingQ shall be concrete construction and shall contain floor drains. . (7) All service buildings and the grounds of the court shall be maintained in a clean and sightly condition and kept free of any .condition that will menace the health. welfare and safety of any occupant or the public, or constitute a nuisance. (b) Trailer courts housing only independent trailers shall not be required to comply with the foregoing provisions of section 9.111 (a). but should any such trailer court elect to maintain a service building. said building must comply with subparagraphs (3). (4). (5). (6) and (7). Section 9.112 Water sU))1)lv: wells: new lines. (a) An adequate supply of safe water for drinking and domestic purposes shall be supplied. with sufficient storage at all times to carry the peak load. -6- ~ '- "- "t .......... ~ "R ~ J '- ~~ ~ '--l-a ~ """- .... ~, N\ t -~ ~ t ~ . . . , (b) Wells ., be utiUzed provided tbat City water is not teadlly available aDd 18 pot practically u4 economically feasible to in.eaH. and providecl that: (1) 7he City 9r State Health Officer approved the construction. location. aDd surface conditions of the well as a aemi-publ1c or pubUc water aupp1y. (2) The City or State Health Officer has fOUDd tbat the water supply is safe. potable 8Dd sufficient, and bas not thereafter foUllld it to be otbarwise. (c) New water distribution Unas, fiXtures, shut-off boxes, etc., sball be in conformance with applicable oreliDancas of the City. (d) All traUer courts us1ng exist1ng wells shall connect with the City water supply wbene'V8r it is ..tabUahed by health authorities that pollution or contAn\ift4ltion ez1ats aDd that private purifying equipment caanot correct the deficiency. Section 9.113 SMIllRe - Di800..1 of _Ita and water waste: connections. <a) Waste from mowers. bath tubs, flush toilets. Urinals, lavatories. alop s1Dka. aDd laUllldries in service and other build1ngs within the court shall be discharged into a pubUc sewer system in compUance with appUcab1e ordlnences or into a private sewer and disposal plant or septic tank system of such construction aDd in such manner as w1ll present no health hazarel. Bach DeW indepandent ualler coach space shall be provided with a sewer pipe at lea.t three (3) inches in diameter which shell be cosmacted to recelve the waste from the shower, bathtub. flush toilet. lavatory and kitchen s:tnk of the trailer coach harbored in such space aDd bavlDs aay or all of such facilities. The sewer in each space shall be connected to discharge tha trailer court waste into a public s....r system in compUance with applicable oreli- nances or into a private sewer and disposal plant or septic tau system of such construction and in such manner as will present no health baaarel. (b) All trailer courts constructed within five hundred (500) feet of exil.t1ng pubUc sewer systems shall be connected to sald system, in accordance with govern1ng orel1nances. Section 9.114 Garbeae aDd refuse disDOaal. All garbage and refuse shall be baD4led under the applicable ordinances of the City aDd regulations promulgated thereunder by the City Manager. Section 9.115 ~tos: cabanas: ruulat1ona: D8rm1ts.. <a) No lean~to or cabana built or attached to any traller after enact- ment of this ordlnence shall heve a floor space exceed1ng two hundred (200) square feet. nor shall it exceed the height of the trailer to which it is attached. No aclditional or separate structures shell be built or allowed on a traUer coach apace. (b) Any lean-to shall have two exits except storm porches. (c) All lean-tos shall be of an approved finished construction and if enclosed. sheetrock or other fire resistant material shall be used. (d) No lean-to shall be conatructed within five (5) feet of the next adjacent trailer apace Una. and not more than one lean-to shall be attached to ona trailer. (e) The construction of lean-tos and s1mllar structures shall be accompUshecl only after obtaining a building permit from the City, and then only in accordance with tha City' 8 construcUon rules relatiDS to tBlllpOrary struct-.s. (f) Storm porcbea aha1l not exceed twenty-ff:ve (25) square feet ~ area. -7- i ~ 1\ >-... ~ '- i 1-. 1 ~ ~ r 1."\ ~ '" "- X ~ ....... ~ " ~ "\ ~. ........, 'S> ~ ... "- ~\. ~ "~ ~ " , ~'\) ~ \ , \., " "'" ~ ~ ~I "- ~ ~ ~ ~ I ~ .. Section 9.116 Pets: restr1ctioos. No owner or person in charge of any dog, cat, or other pet animal shan permit it to enter the service bul1ctinss at any time. . Section 9.117 Guest reaistration: information: available for iosDection. It shall be the duty of the lieensee to keep a register containing a record of all trailer coach owners and occupants located within the court. All licensees shall require all trailer coach owners to register. The register form shall provide for the follow1ug f.nformation to be recorded: (a) Name of each occupant registered by the head of the houaeho1d in his own haadwritins, showing each person's permanent reddenee address if that is different from the cunent court location; (b) The l118ke, model, aM year of all trailer coaches; (e) License number anct name of owner of each trailer coach; (d) 'J:he state issuing such licelUle, and year of issue; (e) 'J:he date of arrival and of departure of each trailer coach; (f) Whether or not each trailer coach is an independent or dependent trailer coach, (g) The space number to which the tra:l.1er is assigned. The court shall keep the reg1ster available for inspection, at all times, to law enfor~t officers, public health officials, and other officials whose duties necessitate acquisition of the f.nformation contained in the register. The register records shall not be destroyed until one year follow- 1Dg the permanent deperture of the registered occupant. . Section 9.118 Attendant: reauired: dutiaa: r8soonsibiUty. The owner or operator (or an attendant or caretaker authorized to act on behalf of the owner or operator) shall be in charge of the premis.. at all times to keep the trailer court, its faciUties and equipment, in a clean, orderly and sanitary condition, and he shall be answerable, with the licensee, for any violation of ~he provisiolUl of this ordinance. In case of the absence of the owner or operator or other person in charge of the trailer court, provision shall be made for contacting such person in the event thet law enfor~t officers, or members of the Fire Department, or public health officials, or other officials need to contact the owner or other person f.n charge of the tTailer court. Section 9.119 Fire orevention. . (a) Ivery court shall be equipped with a 15-pounci carbon dioxide or dry powder fire eatinguisher in good worltins order, located in the dwe1Uns or office of the person in charse of the court. No open fires shall be permitted at any place within the court. (b) To mtnfmh:e the possibility of interference with escape in the face ~of fire, the licensee shall prohibit tha perking of vehicles closer than five (5) feet from the. door of any service building or trailer coach. (c) In each coach havins its own heatins and/or cooking appliances, auch appliances shall meet the requirements of the Fire Inspector as to their manner of bt8Dat:ion, ventins and fuel feed system. If natural gas or propane gas is utilized as a fuel, all gas appliances, fittinss and installation .hall conform to the City gas code and fire code requirements. (d) Containers for fuel to be used by trailer occupants shall be connected to the atoves or beaters of the trailer by copper or other metallic tubing, approved by the BUildins Inspector, in a leakproof lIl8DIIer. The fuel oil containers shall be securely fastened in place, not leas than f1 ve (S) feet from the coach exit. and fuel oil containers must be at least two (2) feet from the body of the coach or 1esn-to. -8- ~ t ~ ~ l ~ ~ ~~ ~ ~ "" ~ ~ ~ \,-J ~ '-~ ~ "- --- ~. l'f\ J ~ 1t < . Section 9.120 Use restrictions. All trailers shall be considered as one-family dwelling units. . Section 9.121 Compliance with laws aDd reaulations. In addition to complying with the provbions of this Code. the licensee shall comply with any applicable provisions of other ordinances and regulations of the City of Seward snd the pertinent statutes aDd regulations of the State of Alaske. Publication of this ordinance shall be made by posting a copy hereof on the Cit)' Ball Bulletin Board for a period,9f ten (10) days following its passage and approval. First reading: September 21, 1964 Second reading: &~ SJ ) q to ~ ~... AND APPllOVlD by the COIIIIIIQD Council of t!;la-c'tty of Seward. ~ day of ([) ~ , 1964. this . ~~a~ Perry R. Stoc1tton Mayor Attest: ~~ aZk/cZ/L---- Beatrice E. Watts City Clerlt . -9- ~ ,,\ ~ r, ~ ~ ~ r 1 ~ f. ~ ::z ~ '-~ ~ ~ ~ ~ ,-, . ~ ~ ~ W (:) ,-t- "- ~ "- .... tl r'(\ J (\ ,. # ~ OBDINANCB NO. 338 Exhibit 1 (a) Bxample of Spacing in a Court Having 2500 8q. ft. Space8 (Trailer "A II i. about 40' long) - . Driveway If- '0' -> I t 5 r.-. I :\~ I I I I 11 50 ), - I I Lea~tb 1 5 I I 5'" I air - I I Fuel I I I Cnft~.fft"Y' Dd veway I 5' I 5'-' I 5' -;'~ S'~l~- ~- ni I ~ 20'-,) ~,~ " ~ Min. I . I- I I --"=' I II Ii' 5 20' Min. Driveway Bxcluding rark1as ..t, Court prop ty line ~\ 5 'J I- /. 10 I .... I "A" I I I I I - /" 5 Service Bldg. t~ If::. See Zon1as R ulationa New Court8 of Ixtenalous 2-\ times area of coach of Bxi8tlas Court8 ---------------but not le88 than 2500 sq. ft. . ... ~ ~ ~ v. \.~ } "" ~ 'f\ ~ ~ '- ~\) ~ ~ ~ ::::: " r ~ ! t I ~ . . ." . . ~ . OBDINANCE NO. 338 Exhibit 1 (b) Example of Spacing in a Court Hsving 600 Diagonal Parking and Spaces of At Least 2500 sq. ft. . Court Driveway . E- 20' -7 Min. Excluding Parking Court Dltveway \ \ \ \ \ \ \ \ 5/ I Court Property Line 't 20' Min. .J... \ \ \ \ \ \ , \ \ \ \ \ Service Bldg. ~ 10 \ New Courts or Extensions 23j times area of coach of Existing Courts--------------------------but not less than 2500 sq. ft. . I . L ~ t ~ ~ ~ ,\, ~ t l, ~ ~ ~ (". '-~ ~ \; ~ " ~ "" ~ ~~ ~ " " \; ~ ~ ~ ~ ..... ......... ~ 1'., ~ N\ ~ " ~ ~ t . ~ Par;e ,:. ( I~..( .) 1........... :0 ' '" " ~ -', t ' ~Legu~ar ~ee~ln~ OL uc ooer postponed from October 19, '1 , ~ ., ,- I .::.,\J, ..i :;')L+ lS'Jft. :303 to be a law of the City. I Ite];l 5B - Street improvement and paving program as relates ,to previously planned program and urban renewal participation - l<yr Stockton Jmentioned he had asked for this item to 00 on the agenda to clatrfy and coordinate between t11e former 50-50 HHSA- City program for \\Thich bonded indebtness has been authroized for the City's portion and the urban paving at 100 percent Federal- Sta t.e participation and reques t.ed the IJ::anagers report oft,he current status. The Manager d~scribed the certain areas on Rail- road Avenue, iiashinc;ton Avenue and Seventh Avenue ,Ihic!] are in the Urban ReneVliH pro.:;rara and ,vhic!] under the City! s previously p~al~ned J?rogram would have cost tHenty-six t~lOusand dollar~ (;;;,~o,OouJ. under the Rnban Rene';lal proGram v!lll COS-G the Clty nine thousand dollars ($<il,OOO); that under the Urban Renewal program the street entirely wi thin the program 1;Jould be paved at 100 percent Federal cost, that for instances where Seventh Avenue is part in the program and part out that t.he Federal Government vJill pay fifty percent of the cost; ahat vlhere the new route depatts from Lagoon ~oad co join Seventh Avenue, beinG new and entirely within the project it will be a 100 percent Federal cost; that che western end of Railroad Nenue from Rourth to F:il5t would be pav'ed at 100 per cent Urban Renewal cos c. I The llanager advi3ed that there were some additional developments in connection with sidewalk repair under the Urban Renewal pro- gram which provides for some 4,700 square feet of sidewalk, to be patch, not replaced; that the type of patch called for Hould pro- ably peel off and not last ti1tI:Jugh the first winter; Llat this is in the program at fourty-eight thousand dollars (,p48,000) and he has therefore been discussing it with the contractor to secure new sidewalk rather than patch; that the con~ractor can do this ei~her way but there is no provision for removal of the old side- wall: for which the contrac tor wan ts two dollars (,~2. 00) per square foot and which the Manager advised was to high in his opinion; that there is another program under the street improvement which can include sideHalk improvement and he is in negotiat:ioovo see if a portion of the Rrban Renewal sidewalk program could oe withheld and the funds made available for expansion in another area. Clmn. Lewis asked if it would be possible for the street improvement and paving program to be constructed in anarea different from the one which had been set forth on the ballot for the bond election. Kyr Stockton said he thought there should be no problem in the Council's paving additional areas so long as the streets included on the ballot were paved at about the same time; that he thought as these programs vlere developing that the particular area to be paved Could be adjuncted by the Council. Qlmn. Zentmire suggested that if the sideHalks are removed frorn the plans that the holes would not be repaired and that people had been told they would be repaired so this fact would need to oeadvertised and temporary repairs made to avoid danger. I Eyr Stockton reviewed again the areas ItJhere the City had planned to pave and which are now in the Urban Rene"al prO,?;ram causing the release of funds for paving beyond the areas Qrig~nally planned for by the City. Clmn. Vincent as;:ed what assurance the City v,aiel have that in the spring the participation by Urban ReneHal Hould be the same as now if ti1e City makes a change in its paving plan. NyI' Stockton said there was precisely his reason for asking for dis- ,cussion on this topic now which he hoped ,vould lead to a confer8 ence with the Urban Renewal people and the securin~ of assurance from them of exactely "Ihat the proGram would be at time to ad- vertis:e or commence construction under the Rogers ~c Babler con- tract. The City Manager said our engineers are working on this right now so that the City can know exac1o;ly how much money it has to pave in areas beyond that previously planned for paving; that there was this change from 100 percent Federal participation on 3eventh Avenue to 50 percent since the project boundry is the center of the street and any other such changes needed to,be known at this time. Clmn. Zentmire paid it was,his gnd~rstandlng that portion of Seventj)!: Avenue had been moved lnto tne.::;>u pe::cen" c~,t- ~gory because it is ~igh risk on one side an~ noml~al rlsk on Gne other. The Manager said he had understood tne proJect boundry was 304 Page 304 Regular Meeting of October 26, 1964 postponed from October 19, 1964 the determining factor. ~": l/' r-' 1.0:-", f,,- L, Clmn. Vincent asked if the City had equipment to do its share of thi~ work and the.Manal?er adiltsed we had secured dump trucks recently and ~ther_essentl,:l pleces had not been lost so that we are able. Hyr ~t?CK~On mentloned that another reason for asking for discussion on thlS ltem was so that all members could be aware of the details and be thinking about this progrilla and its coordination with the Urban R:new,:l program which he hoped would come in with some proposals to tne Clt~ and then work toward a program with Rogers & Bafuler for the s~e ~~lce as had been ~id in ~arlr 1964 or, perh~~s less. The Managel sald unat by next Councll meetlng ne would nave more information and some definate information in regarding in taking these certain secg tionsoot of Urban Renewal area. Item 6A - Receive request from School that City ask for cancellation of APW bonds held by the U.S.A. - the City Manager advised that Yr. Larry Bourger, Superintendent of Schools, had talked with him a littlE this ,:fternoo~ abou~ this subject but believing that Mr. Bonnger had some lnformatlon WhlCh he had not yet had requested him to speak dir- ectly to the Bouncil. Mr. Bourger presented a resolution adopted by the School Board asking for cancellation of the school1s APW bonded indebtness and asking for one million dollars ($1,000,000) of trans- itional funds for a new elementary school building since the building shows continuing evidence of earthquake damage to the extent that the School Board malieves it needs to be replaced. The Oi ty.JjJlanager reported that the Alaska IJlunicipal L~ue had adop ted a stat~/~olicy including cancellation of all APW bond indebtness in all disaster areas and also requesting an exention of the moratorium in other areas; that he would recoihmend the City draw up and adopt a simular resolution to be forwarded to Alaska's Congressional Delegatiol and all apprepriate governmental agenc;Les. HyrStockton said he was under the impression that the City had already asked for forgiveness or such bonds. The Comptroller said the City had not asked yet for forgiveness (these requests made by personal contract with Congres- ~ sional delegates league of Alaskan Cities executive secretary and , 1 tee. ) Clmn. Zentmire - I vlOuld move that a rEIDlution be drillWn up L... that we request forgiveness of the bonds an whicl} \1e were ,given a ~oratortum during the period of th~__~isaster. Seconded bv Clmn. ~dusky. All in favor. I Item 68 - Election of Councilman to Borough Assembly - Nyr Stockton noted that Clmn. Vincent and Clmn. Lantz had servee as the City's representative to the Assembly and requested discussion or a nominatiorJ. Glmn.. Vincent said he absolutely would not serve and would therefore like to say that whoever accepts this position is going to be sp~nd- ing even more time on it than he did, ",lhlhch '.'Tas a problem, and that whenever such a~mounts of time are spent,away from a persons work that there is bound to be a 103s of income and he really believed the Council should make some reembursement to that person. To fur- ther question Clmn. Vincent and Mr. Lantz adttsed that the meet,ings are called as necessary and often times occupy the entire day mr more. It vJas clarified that the Borou:?;h pays t\'lelve cents (12p) per mile travel expense to all Assemblymen., Clmn. Vincer:t an~ l\'ir. L,:nta discussed their conferences ;'lith the Assembly re;ardlng. tne mee~lng times for the Assembly and while they favored tne evenlng meetlng there were others who prefered the day time meetings as is presently the practice. Council concurred that it was not reasonable to expect a person to be away from his bu~iness mos t or all of, a day as frequent- 0 ly as these meetings are held wlthout some compensatlon. I Tl' 'ouncil discussed who might be elected to serl!Je in this pos~tion a~~ I~yr Stockton summerize~ that,sir:ce, three r~em?er:s'~91~n'"L~wlS,c "1 n Albertson and hi~sell had lndlca~ed a wllllngneQQ uO Qerve aQ ~l~e;'nate that no one ~illing Hilling to serve ';-S Assem~~ymar: that this action would be tabl~d until th~ next meetlng and ~ne Clty.c~ek to motify the Borough Chalrman, th~ ~ lf~h~re ;'Jas, a s ~ec lal mee tlnb prior to that time to inform tne Clty OL ~eward ln tlme to call a special meeting to elect an Assemblyman. '" R '. a di~ report for 1963-64, - Mr. Don Thomas and Mr. Item Oli - . ecel ie u v ',.' 1 1'" t' J 1 and COr.1pany pre- Frank Banner, Augitors,for Pea~~ lii2T;'llf'<;:' ,11,_cne - h "'"-,' nd the sented ~he 19?3-u4~audlt ~eporil~orT~~~C~~;~ilO~e~~~st~dYt~at sinc~ l'iana~er::al le[,te~_ uOd tt~e a~~~~ and had no opportunity that the audltors it had Just recelie ne PaGe J05 Re~ular ~8ctin~ of October 20, 1~64 pO.3;~por:ed i'roll October lS', 19J1.. 305 go throu[';h it / from the be;i:mL'1g calling attention to those items of particular ~nterest. This was done as follows: I l,~r. Thomas requested the Council to keep in mind the fact that this report cannot be really bompared with last years report due to the oarthqua':o and also that there vlould be many items in this audit which would not be appliclil.ble another year; such an instance bl:~ng the insurance settle. m., ent on the electric plant and inventcrY!P:'eflected in the surplus fiGure in the Electrical Department pendinG reconstruction by cl'1e Corps of Engineers. particular corrm1entvJas made that tne water sY3tem being the ;lard- est nit of the utilities and the condi~ion of the plant not known at June 3C thou;:;h it was realized tl1at the plant Has to be completely reconstrucGed by the Corps of Engineers that the audit had to show the condition as of June ~G, 19u4; ~hat next year the ar:lOun'c received over and above the loss Vlould be a con- tribution in aid of con31:;ruc::'ion the same as the electrical cle- partrnenc and this system should shovJ a good llealthy report next year. Eyr 3tock ton asked Hho \<voulJ tletermine the ne t:. worth on the ne'Vl system and the auditor said the Corps of Engineers i'wuld do this by catagories forthe City. I iJith re::;ard to the combined balance s;1eet noted t''1at the deferred charges were expenses made under OEP and not truly e~~BBses of the City under operation or maintenance of the City as the receipts of t11ese al1l0Ul1[;S or simular arnounts will be coming from t,le Govern- ment. Called attention to the fact that this balance sheet does not include a figure representing the value of capicol assets of th~,C~ty general fund - 9nly u~ilitr plant is sO,r~corded, L" and W'lllcn lS a common practlceln lns't.ltJlonal and murnclpal aCCOUnc,lns- that other methods of control of such assets are recm~:ended, such as listings and estimated appraisals. ;';1'. Thomasexplained t-hat the defeciences in the bond reserve are due to the disaster and not a subject to concern which 3uch defeciences wouldnorrnally be. In reply 00 Eyr Stockton's request for additional information on this subject IVlr. Thomas advised that this was caused by tile lack of revenues which vlOuld have been received except for the dis- aster and therefor transfers intothe reserves were not following the normal pattern. ~lith reference the the electrical department hr. Banner compared total cost of operations, total revenues and cost of K'lJIi vlith last year noting tl1is year was roughly fourty-four thousand dollars (;J;44,OGO) 10Vler in gr03S revenue due to the earLhqua::c 103s. ;.iyr Stockton asl:ed if the transitional grant funds were.noi:. intended to cover such items as this and hr. Banner said they Here. How- ever, the Comptroller advised his understanding that fall short revenues did not include the utilities though the e~:traordit1ary expenses for ui:;,ilities are covered. Attention ':las called to the fact that the 1';')2 vlater bonds are ~eneral obligation bonds with demand o~ the revenues to the ex- tent possible so that if there is insufficient water revenue co pay these bonds that it will be necessary for the general fund to do so. I Also, callin6 attention to the fact that at the time of tr1e closing s ta temen t the amount of money agains t the public \wrks building was not known and is now known to be appro:illn ately four thousand five hundred dollars (f4,500) including some two thousand dollars (';2,000) claimed by the prime contractor for ma-c,eria13 and time; that this is the itJem of which the Council is cont-esting the architect's claim for additional fees. The Eanager advised that he had that day received a wire from FHHA asking for figures for all charges against this project and had submitted botJh paid and unpaid bill but did net know exacLely what conclusion had been reached on FHHA's participation. It was noted that all of the retirements in the electrical system in the ameun'c of si~: hundred eighty/~HElusand dollars (.pS51,OOO) ,"Jere due to the earthqual:e disaster; that the increase in tlle water department worl~ing department capitol and the corresponding decrease in the electrical department Vlor~ing capitol is due to the long term loan by the electric depar-c.rnent to the vlater departnmt a few months ago made for the purpose of enabling tile vlater departmmnt to remove 306 Page 305 Regular Meetin6 of Octooer 20, 1964 Postponed from October 19, 1964 t~:,c long s~a1!ding denciency in its bond \~de stree" lmprovement bonds for sale. reserve prior to submitting l'~l'. Thomas then reviewed the mana"'emer'" 1 tt ,. ~ome items mentioned represented ~n i~~aleSi~~a~~~nP~~~t;~I)~~: tJ:1at l?m~tc~ses not recommendations which were practicable due to ~h~n c~~i ~o ~~~eg~~ a1!~l~erstotnne~ of the, City b~t that they wished to t 1 nCl 0 a entlon the ldeal sltuation of internal con ro . The,aud~tors off~red to answer questions but the Council agreed that ~avlng Just recelve~ the audit that it was not prepared to go into it ln any g!,eater de tall t~an ~h<;tt ~lready accomplished. Glmn. Albertson- I move tnat we accept tne flnancaal statement and the managerla~ ~etter l:rom Pea!.., Narw1ck, lIiiLchell and C6mpauy. Seconded by Clum v1ncem; 1~~~~g.'e~e~~mk1re rteguelsted,an amendment to the motion ~hat th~ ~ity . ", - e par l~U ar lnterest and try to follow these recommen- datlons of ~he audltor~ as ment~oned. as possible. t~yr Stockton advised that,he belleved than ln acceptlng tne presentations that this thought was lncorporated. Vote - All in favor. Ite~ 6D,- Di~cuss assessment program in newly annexedarea and co- ordlnat~ng wlth Borough assessment program - Myr Stockton advised that he w~s lnterest~d to ~iscuss this item where there are a number of ~etal~s underdlscus~lon and the,time for decision growing very short. khe Clty Manager advlsed that whlle the League Convention was in pro- cess the Borough Assessor had called at City Hall and M~ Hahan Depaty Asses~or, 11ad,shownhim the City's tax records and proceedures; i1e had left,lnformatlon that the Borough Assessor would be able to make apprah- ~ls ln th~ newly annexed area as of January 1, 1965 but would be expect- lng t~e qlty t? do the rolls and billing and since we have the machinerJ for bllllng thlS vlould be entirely possible; but he desired to know the CouncilTs wishesJin regard to proceeding onthe assessment by per- cantage as relates to services rendered. Comncil discusses this and Myr Stockton suggested it would be helpful to know the thou~ht of the people living on say Nash Road and the Manager described a brief letter which he and the City Clerk had prepared for just ~gch purpose, but needed an opportunity to discuss it and have the MyrTs approval be- fore sending itout. Item 6E - September accounts payable - tabled until 4:00 p.m. Tues- day the following day for reconvening of this meeting. Item 6F - MayorTs report on Alaska MuQcipal League Convention held in Cordova October 21-24, 1964 - Ivlyr Stockton said he was not quite prepared to ma~e a report at this time having only returned from the convention late the night before but that he and Mr~. Stockton, Mr. & l,lrs. Waltz, Clmn. Kirkpatrick, Hrs. Watts, lvIr. Beck and l~r. Don Penner, of Alaska State Housing Authority, had represented Seward at the con- vention; that his term of office as president was concluded at the close of the convention; that he believed it had been an instructive and truly worth while convention; that the improved rough draft of the state and federal policy statemets as adopted by the League were before the Council and the minutes would be forth coming. Item SG - City Manager's report - (1) that as the Council knew the Sity had submitted a list of equipment tost in the disaster to OEP for replacement and is beginning to get deliv~ry on this equ~pment having received three dump trucks and though ln need of furtl1er maintenance before the 6ity can make use of them are one year 3~wer than the ones lost; and will soon receive a three quarter cubicfback- hoe to rep~ace the one-half cubic yard hoe lost,which ~ill be a help to us though it will also mean that a smaller dlgger wlll be needed for some jobs (2) that he and Mrs. Waltz had gone to Anchorage to. , at teed the banquet in honor of Ivlr. Fol-ey as in~t::ucted by ~he C?~nCll and upon arrival found it was a completely polltlcal occaSlon wnlch he did not wish to attend and knew that the Council would not approve the expenditure of public funds for th:is prupose. I'iiyr Stockton men- tioned that the letter of invitation did not indicate this and re- gretted the lost <pportunity to extend a well deserved vote of thank to I'Ir. Foleyl. Item 6H - Chamber of Commerce Dinner for General Noore - Illyr Stockton mentioned that the Anchorage Chamber of Commerce is planning an occasion for an expression of appreciation to General Ned Moore, ret~ring Com- manding Office of the U. 3. Army in Alaska; has a~ked th: :lty of Sevlard to be present; and I<Tyr 3tockton that the Clty do "Ins. it,: C/ ,,'- :"~ t'" .1_,. 1- - - ) .:107 Page 30'7 Regular IIeeting of October 26, 1>,-14 postponed from October IS, 1~64 I Council concurred. Item 61 - IIyr Stockton re-marine 1:.Jays status - r:ly:: Stockton advL3ed he had re<:eil?ed a letter from I~r. FCcDermott, Adm1.Instrator of OEP, replying to his letter regarding rebuildi~g ~fth: 3an Juan Doch facilities and the marine ways and the grld In tne small boat harbor and/the Council knew the San Juan Dock facility could no~ be rebuilt by OEP; but the Kyr aske~ in connec tion v/ith the mar:~~e Vlaysvihat the Go\,ncil thought of aS~(ln:; fo,r a ~ash ~ep~~~en,t of. l11e approximately flfteen thousaad dol~ars t$~9,000) t~e vlvY nad In- vested in this marine way project last smng, and It Vias agreed that this should be done. ('lmn. Alb,ertc;.on - I move Ifor recess until. 4:00 p.m. tomorrov/. Seconded. oy vl11,n. Lewls.' 11:10 p.m. ATTEST: APPROVED: ~iu~;?~~' Bee.tric e il.',vatts, City Clerk-treasurer 4~rA a .J~ ~. Stockton, :':Iayolt' _______.,.._. __ __ ___ __ _. __. ____.__ _..__.____...._ ____. ___ _k'__~___'______ The rer~ular meeting of October 1.2L_19G4 pos t- pmled until October 26, 1964 was reconvened at 4:00 p.m. October ::'7, 1904 and called to order oy NYI' ~toc:-;:- ton. 1iol~ Wa3 CQ11ea and vhose present were: l'~yr Perry 3toc:(- ton, Glmn. Del Zentmire, John Saduslcy, Frank Le\'Jis and Galen Albertson. Clmn. ',lilliam Vincen'c. and Richard Kirkpatrict Here absent. City j\'Ianager Fred Jaltz was pE':esent. I Item oE - September accounts payable - TIyl' Stoc:~ GOn revie\'ied the need for the reconvening to allow time for tne Comptroller to prepare the accounts payable schedule folloi'ling returning from the Alaska l"lunicipal League GOD"Jencion; for c.he benefit of the new Council members reviewed the accounts payable schedule of which tl18 Council relJeives copies, containing t;le mame of the vendor, t;le total amount payable and the amount allocated to each one uftheCity's seperate unit.s. I The bills of particular interest to the Council and chose ~he Mana~cr and the Comptroller considered to be unusual were dis- cus 3 ed VIi t;, t:le Counc i1. Eyr 3toc lcton asked particularly if the adui t expense item Via" for the final Kl.d total and the ComptlOlOller said it was beinG the seconded haLf payment on a total bill of six thousand five hundred dollars ($6,5UO.00); to question that last years audit had cost three thousand five hundred dollars t~3,500.00) and that this was a indicat,ion of the extraordinary cas l; of this service because of the ea~'thquake and the auditors services in connection Hith the applications for transifional funds: that this was a non-typical audit expense. hyr Stockton said that he would request and solicit the helpof the entire Council in revieHing and authorizing these e~penditures since this is the responsibility of the entire council and that he de- s ired tie new members to be fully aware of this. Glum. Lewis - T '\T(l1ll rl movethat the account;s payable for September in t;l].e amount of b/lent,y five thousanJ fiveb1ll:LQreclfifty-nine dollars and twentv ~en~s be paid. 3econded bv Glmn. Saduskv. All in favor Details a3 fellows: Alasl:".' Shop,~l.39; Alaska Court 3ysterr. ~75.00; Alasl(a Industrial Hard~ y17S.1l; Alaska Sales ~ Service ~lO.5S; Alaskan Publishing Co. ~loO.25; Andy's Oil Delivery ~112.j4; Arctic Office ~achine ~12~.15; Bay GitJ Motors $117.35; John P. Bagoy & Assoc. ,~2G5. 80; ~urrcugh Corp. .~1l1.:3::;; Cordova Airlines, $23.03 ; City Express, ~75.00~ Chuck's Repair ~ Service, ~3b:24; Craig Taylor Equipment 90., .-pll.lO; Chugach Electric A3sn. .))S!,lOC.SO; Durant's Hardware, ~13.55; Electronics Assoc. ;600.70; Rudy's Texaco Servo ,,:n.30; Horne; F. ;{Ou3e .~8.00; Industrial Air Progucts ~3.60; Inter- national Conference .1,) s. 70; =Cenai Lurnb er Co .,~'n . 60; I,Iart Variety ,;4.:23; Lodern Hotors ,p117.S:J; Iclishek's .p2.2J; Ho:thern Commercial Co. $4S.1C;, Osbo's Elect. 3upply ~S..04; Penn EmblernCo. ,~82.0S; Peat, Harwic"::, J',:itchell ;~ Go. .Ji3s6cL 79:;- Petty Cash ;~48. 36: .:3aindon' s ~e~vice ~18.69; Seward Distributors $J2.39;3tate Dept. of Hiways :~3 'Jl. 50; ='.. ','layne 3tevens, Law Books .,,140.00; Seward Chamber of GOITunerce .~50.00; Seward Trading Co. ,p4~O; ~tandard Oil Co. ~2.34 a.Ob. Page 308 Regular ~eeting of October 19, 1964 postponed until October 26, 1964 re- convened October 27, 1964 Regular Meeting of November 1904 Je~ard General Hosp. $61.00; Ed Schwab's Workshop ~4.65; Supply Ce~ter ~lu.77, Pat Starr ~12.00; Seward Drug ~5.2b; Seware Bldrs. Supply ~36.0S; Se'ward Hardware $36.09; Seward Public Utilities $2147.70; Urbachs Clothing .$37.80; Western Standard Supply $15.30; Yukon Office Supply ~1:59.11? RiiJi...,Cafe ~2.76; Chu~ach Elec. Assn. $532.18; Avis l1.en-a-Car Jystem 4l52.'Bfi;,Ted Foss Co. ~lL50; Alaska Telephone Corp. ;j)49S.70; Seward School ~5a90.00. Total ~25,559.20. ~\.' 'l: - ,-. '. . f':': Clmn. Zentmire - I would move for adjournment. Seconded by Clmn. Albertson. 4:15 p.m. {J; ~iu'~ - '7 wdk Beatrice E. ~vatts, City Clerk-treasurer APPROVED: cilo~, Cl -/~ Perry R. Stockton, Hayor A'rTES T : ..--.----------.----------------------- Regular Meeting of November 2, 1764 The Regular Meeting of November 2, 1964 was called to order at 8:00p.m. by hayor 3tockton (1) Roll was called and those present were: Nyr. Stockton, Councilmen: John Sadusky, Frank Lewis, Del Zentmire and Richard Kirkpatrick. Clllm: William Vincent, and Galen Albertson vlere absent. City Manager Fred Waltz was present. Item 2 - Minutes - No minutes were ready for the Council. Item 3 - People present - no persons had requested audience of the Council. Item 4A - Elect Borough Assemblyman and three alternates from Coun- cil for term ending October 11, 1965. Mayor Stockton reviewed the need to elect an Assemblyman and the three alternates at this time so that the City would be represented at the Assembly meeting to be held the following day. It was also reviewed that the Borough pays .12~ per mile travel expense for the Assemblymen and if the meeting lasts more than one day pays meals and lodging costs. --. Clmn. Kirkpatrick advised that he is still prohibited from serving because of the Hatch Act and because he is a government employee and it was recalled that Clmn. Vincent's had said that he would not ser- ve. Clmn. Kirkpatrick had referred to earlier discussions of the city reimburslbng the Assemblyman for having to be away from his work and suggested a payment of $25 per day for attending these meetings. Myr. Stockton reviewed the earlier discussions on this subject, par- ticularly from the last meeting, the problems involved in finding any councilman willing to attend so many meetings so far from home and again requested a volunteer for the position of assemblyman not- ing that there had been volunteers for the alt~rnate positions. Clmn. Kirkpatrick - I would move that we nominate Clmn. Galen Albert- son as assemblyman from the City of Seward, Clmn. John Sadusky as first alternate, Clmn. Del Zentmire as second alternate and Clmn. Frank Lewis as third alternate seconded by Clmn. Lewis. Glmn. Sadus- ky said that being a junior Clmn. here he thought he was not suffi- ciently informed regarding City Business to.represent it properly on the Assembly. Myr. Stockton advised that this is largely new Business in organizing the Borough and thought he could do very well. Yol:;e - Glmn. Sadusky no. Clmn. Lewis yes, Clmn. Zentmire yes, Clmn. Kirkpatrick yes'pNayor.5.tQQ.kton yes. Hotion carried. Clmn. Zentmir,: _ I would move that we pay the Assemblyman to the Borou9h ~25 Eer day expenses, seconded by Clmn. Kirkpatrick. It was asked lf the budget could be amended for this and if there were funds for same and the City Manager and Comptroller replied in the affirmative to both Questions. Vote - All in favor. Item 4B - Additioaal travel and Convention expense for ~;ayor 3tock- ton for the Alaska 1-1unicipal League Convention. Hayor Stockton men- tioned that his travel and Convention expenses amounted to ~88 more than the travel advance; that since i1e was the outgoing president of the League there had been addition~l and.extraordinarY,expenges for him and he wondered if the councll deslred to pay tnls addl- tional amount. Council advised no objection. -" ....' v RefSulc.r iieetin,:;; of November 2, lS'~I+ 30H I Item 5A - nVa~ious r~quests for approval,of apDlication for ~', renewal 01 Llouor llcense. For tne new ~ouncll 0embers par~lcvlarl; Eayor Stockton re'vievled the dutie:J of the Councll under the Clty Ordinance to review each liquor licenS8 application whether new or for renev.Jal and to ;:n01t1 tilat, all bills have been paid to the City, that the business has been in operation for at least thirty days durin0 the pas t year and \:'0 kno", that pc;rsons having an interest i:1 the license are of good moral character and etc; all these things bein~ set down on the application investigated by City Clerk and ':';~ief, of Police, and f!o~ refe::red to ~he ~~#fOl~. revievi and d~ci- slon ln connec'Clon vntl1 Amerlcan Leglon) ;f.Rosle 11tel dba Flanllngo LounT€; Doroth" Johnson dba Gil' s Coc;.;::tail Lounge, 3eward Elk r s Club Inc,'~ JB, BL, RJ Stanton aha Se':lard Trad.Ll1g C:o~pany Inc, JII, ,:nd Ester ',lerner dba Yukon Liquor .atore. These applicatlons Vlere exalillned by the Council. The IVianager recommended approval of the renewals there beine no adverse comments from the City Clerk Treasurer or tile Chief of Police being it contained thereon. It was noted that this is a State Tax where 100 percent is refunded to the City providing the eity polices the liquor businesses in a manner satisfactory to the State, that what ever expenses are causedthe State to police these businesses within the City is deducted from the amount of the re- fund. Clmn. Lewis - I would rnovethat the applications as read be approved.--Seconded by Glmn. 3adusky. All in favor. ttem;B'-'Resolution No. 418 requesting U.S.A. to forgive balance due on various Alaska Public Works bond issues. - Nyr Stockton reviewed the discussion of this subject at the pervious nieeting and Resolution No. 418 was read in full as follows with delet,ion of the Armory in the reading since chis is not an APIl project and was inadvertently included. RESOLUTION NO. 418 I ',JHEREAS, Sevlard General Hospital, Seward High School, the 1954 Se\^ler Improvements, and the 1953 ~vater Improvements projects, in the City of Seward, Alaska, were allconstructed under Alaska Public dorks projects payment arrangements, whereby major portions of the construction costs of these projects vvere contributed by the United States Government, and the remainder of such costs was financed through bonded intlebtedness incurred by the Gity of Sevlard: and ',v}IEREAS, due to the earthquake disas ter of I:arch 27, 1 S64, SO/~ of the industrial base of the Gity of Seward was comrietely los\:', so that funds anticipated to be available for paying off the bonded indebtedness of the Gitybof Seward have been en\:'irely decimated, and the Gity of Seward is now unable to meet any of ~he obligations bf such bonded indebtedness; and 'NHEREAS, the United States Governrnen t has funds available to cover like contingencies and is able to forgive such bonded indebtedness; NON, THEREFORE, IT IS HEREBY RESOLVED by the Common Gouncil of t,he City of Seward that request be forthwith made to the United 3ta0es Government, asking that it forgive all bonded indebted- ness now existing, arising out of the construct,ion of Seward General Hospital, Seward High 3chool, the 1954 Sewer Improve- mentsand the 1953 'wiater Improvements projects, in the City of Seward, Alaska. I PASS EIlAND APPR07ED this 2nd day of Nove~ber, 1964. Glmn. Lewis - I would move that Resolution No. 41B be_adopted by the City of 3eward. Seconded by Glmn. Zentmire. All in favol'.. Item 5C - City's Kanager's report - {l~ the hana~er reouested re-- call of discussions of the previous meeting resa~ding ;treet patting program, advising that he had called 'fryck - l>J:yrnan and expressed the G?uncilYs wish to continue this program; that they had contacted tne contractor and learned that the contract would have expired on November 4 so that he had taken immediate action to preserve it; that while HFFA had written approving an indef- ina~e post~onemen~ they considered the project subject, to cancel- latlcn on ~ovember 4 and he had written them toforestall this; t,hat the aggregate is being crushed right now. 31U P l:C 310 Regular i-ieeting 'of November 2,'1')64. Regular Meeting of November 16, 1964 l'...~ .z - tr: '~te ~;ar:ager continued that;he had met last Friday with ASHA to try to ';~'-ordJ.na~e their paving program with the City's program and this ':211 req~J.re some r:egoti~tion as ther~ are :wo governmental agencies Lnvolved, that he J.S trYJ.ng to get thJ.S worK out for completion for 1,18Xt JQ1~ 1. r,Iyr ~tockton request~d that, if the City Eanager had any .LnformatJ.on on thJ.s between 60uncJ.l meetJ.ngs that he put out a memo- :'andum to the Council so that if there is need to worl( on this it ';an be accomplished properly and effec~ively and suggested that the new Council members familiarize themselves with the plans and project approved for construction. potential changes in the contract were discussed, such as the fact "~hat C STreet no longer needs to be paved as a Small Boat Harbor access route, and that Er. Tryck would be coming to the Council with a detailed schedule of the credits it will have so that it can then decide where it might wish to apply such credits. The City Manager advised of OEP's policy regarding sidewalk repair as apposed to repacement and that if the City had a sidewalk progrmu it WiglIt be better able to secure sidewalks; that he had instructed 'l'ryck- Eyman to present a sidewalk program for OEP's consideration since it costs more to repair than to rebuild new (2) that nr. FranklwOods\ll9.S in his offic e las t Monday and advised him that the City l1ad borrowed a pile-hammer in 62-63 and that the hammer "das broken; that the former City Eanager had tried to replace it and had not been able to do so. '~he r,;anager advised that I,ll'. Bob Liebelt, Street Superintendent, said the hammer had been used by the City and broken in some waW and some parts missing. The Eanager then presen-ced Mr. Nood's cer.:Eified bill in the aoount of ~1,500.00 for a new hmmner to ~he Council. Myr Stock- ton inquired when this use had occured amit was during the driving of piling forthe small boat harbor grid. The I.J:anager advised that he would like authorization to try to secure a replacement through Alaska Surplus if he could a model number orsome identification of the hammer and IllyI' Stockton agreed this was the best course to follow. .-- The Ic1anager said he would report back to the Council. Item 5D - Cityls representative on Armory Doard report - Clmn. Zentmire reported that the Armory appeared to be in much worse shape than the first inspection showed; that the City Manager had gotten in touch with Tryck-Nyman and that their structural man is here today inspecting the building; that the National Guard has called in the State of Alaska and the Corps of Engineers will also have a third inspection made. Myr Stockton a~d if it were determined to be a seriously damaged building if it wouldbe replaced and the Manager advised that this was not yet knows that the Corps Of Engineers had discovered this condition and in concern for the seriousness of the situation he had quickly called in the City's inspector and the State and Corps of Engineers inspectors will be coming in; that a report will be made to the Council and the .school Board and Administration are aware of the apparant damage to the building. Clmn. KIrkpatrick - I IvIove we adjourn. Seconded by Clmn. Zentmire. 8:55 p.m. ATTEST: APPROVED: ~.a., 5:7/)4Aa; Beatrice E. .Watts, City Clerk-treasurer ~Mf (2 ./~~ Perry R. Stockton, l.lyor ------------------ -----------------------R~~~~~~-M~~~i~~-~f-N~~~~b~~-16, 1964 The Mayor being absent the City Clerk called the regular,rneeting of the City Council to order at 8:15 p.m. and req~est;d mot7o~ for act- ing Mayor. Clmn. Lewis moved that Clmn. ZentmJ.re oe ActJ.n I~a or. Seconded by Clmn. Albertson. No objections. 1 ~oll was,called, and those present were: Clmn. Galen,", Albertson~ RJ.c,hard KJ.rk:patr~~k, Frank Lewis, John Sadusky, 'vlilliam Vinc ent, Actlng j\"ayor Del ZentmJ.re. l.J:ayor Stockton was absent. City Manager Fred Nitz was also present. Item 2 _ Minutes - Pages 181 - 193 inclusive of the r~gu1ar meeting of April 20, 1964 t';l the r~.sular meetin~ of l\iay 4 havJ.ng bee~ pre- sented to the CouncJ.l, ActJ.ng Myr ZentmJ.re requested correctJ.ons and Page 311 ReGular Ivleeting of November 1:), 1964 811 there were none. Clmn. Kirkpatrict - I would move for approval of the minutes ares 181-1 . Seconded b Clmn. Vincent. All in favor. ne City Manager advised he had made arrangements to secure typing help for the City Clerk for the minutes, that one girl had desired to do the work and was then unable to do so and have now made arrangements for another girl to start soon. Item 3 - No persons had requested audience of the Council. I Item 4A - Various applications forapproval of applications for renewal of liquor licenses - the general requirements of this topic having been setforth under Item 5A of the November 2, 19~4 meeting the hanager presented the application for rcnewal of hr. Sam Romack t.,'lO liquor store and two bar licenses. Er. H.omack was present. The Manager called attention of the Council to the City Clerk-treasurer's comment on To;r. Romack's applications to the effect that he is complying with the escrow agreement entered into with the City and renewed last December in that all current bills are paid and further this S~le day had paid ~l,OOO.OO on the escrow balance which must be paid on or before December 15, 1965; but that a seperate requirement of the Council at the time of the escrow agreement renewal providing that Er. Romack was to clear the title of a five acre parcel of land taken by the City in lieu of ~5,OOO.OO credited against his delinque>>t property taxes so that the City might then immediately sell this land and cover this credit with cash had not been met. three Mr. Romack said there was no real problem about this because/dif- ferent surveyors had surveyed this land and come up with exact boundries and he did notsee how there could possibly be any prob- lem in securing a clear title. The City Manager reported that as he understood this agreement I~r. Romack had agreed to provide ehe clear title to the City without cost; t~at as he understood the events of last January the C~y had secured a litigation report since I-;r. Romack had not yet presented the clear title ani had learned that there were a number of clouds on thetitle; that there isalso a problem of an incorrect description of the prop- erty having been repeated over and over in deedsand the City staff being aware of this from the beginning was most anxious to folJ.ow the City"s instructions and receive clear title and sell Ithe property. I Hr. Romack repeated he felt sure that he could easily secure a clear title for this property or that he would be interested to repurchase it and wondered if the Ci~y would be willing to do this. The Council agreed that this would be the most satis- factory solution to it since this would immedately place I'Ir. Romack on a more nearly equitable basis with the other liquor liquor licensees in town and would also provide an imediate answer to the City audimrs questions regarding this transaction. I In discussing time on this the City Manager and the City Clerk streseed the urgency of the timing. Council requested IIiI'. Romack to discuss this with the cty I(.anager and the City Clerk end arrive at a solution to offer the Council at their next meeting and an appointment was made to thefollowiIg day. The applications of Irwin E. Corbin dba The Pit Liquor Store and Bar (including a copy of anagrcement between Irwin E. Corbin and Thelma Thomas showing that Thelma Thomas had nofinancial interest at all in this license, though her name appeared on it and accepted with this renewal application in lieu of agreement of conscnt to transfer, said agreement entered into and notorized on the first day of September, lS5S) , Claude Starkey dba Northern Bar, Louis E. Thorn dba Palace Bar, Hilma J. Urie, Sol J. Urie, Martin J and Sidney I;;. Urie dba 3011y1s Lounge and Solly's Liquor Jtore, Robert. J and Cathryn oS lentmire dba :iarbor Dinner Club were reviewed by :the City Council and recommended for approval by the City r:;anager with note thatno adverse information .vlas recorded thereon as re- sult of investi~ations of the City Clerk-treasurer O~ the Police Chief. It was not.ed that the Police Chief had not yet had an opportunity to report on the Pitapplication and it V!aS requested that the Council give tentative approval providin; no adverse information. The Cit.y Manager mentioned that the Nugget Bar and the Yukon Jar applications have not yet been received. That these folks were :312 l\,"') rr. -, P2~e 312 Regular Meeting of November 16, 1964 ~ime the no~ified at the/application was sent that the Council would not :a~l any.special.meetingt? handl~ these late filings; that they had oeen remlnded prlor to thlS meetlng. C~run. Kirkpatri~t - I would move for approval of the subiect licenseE wlth.the excluslon of Mr. Romack's to be taken ~p at a later date as ~lscussed an~.t;ntative.approval of The Pit subject to the ratifi- catlon by the CDle~ of Pollce. Seconded by Glmn. Lewis. All in favor!- - l_ ' tT: Item 4B ~ Presentation of Certificates of Office to Borough Assembly- m~n and ~hree alternates - Acting Myr Zentmire presented Certificates o~ Electlon to Glmn. Albertson as the City's representative to the Borough AssemblYI to Clmn. ~~~~R~y, first alternate; Glmn. Lewis, third altermate; and hlmself, second altermate. Item,;,tj,C - General status of delinquent taxes - Clmn. Kirkpatrick asked the City ~lerk if there were any old or seriously delinquent proper~y tax accounts apart from l'Ir. Romack ': s covered by the escrow aPTeement trlinking that he had understood chis to be the case and thought if one businessman was pressed for pa~ilent that others should be also. The City Clerk advised that there were several accounts owing large amount of tax having in most cases just barely saved their property from foreclosure on the roll which closed last June and not havin~' '" paid anything since; that in most such instances there is usually a large personal property tax owing. The Clerk advised that she regretted no foreclosure roll was possible last fall since this is a very effective means in collecting personal property tax with the Council's resolution that the first monies received must be applied to the oldest personal property tax and then to the oldest real tax. The Clerkre- viewed the sucessful collection efforts through Magistrates Court on smaller claims and pointedout that it is much more time consuming and difficult to process the larger claims as they must be put throuGh Superior Court and advised that most collections had had very little attention since the earthqual:e. The Council advised that it's intent and desire was to press for collec~ion of these large, old delinquen- cies and to take them to Court as necessary. Item 4D - Authorization ~o secure bids for two Fire Trucks - Clmn. 3aduskyasked about the City assisting Forest Acres in securing reduced fire insurance rates. Acting Hyr Zentmire spoke of the equipment needE of the Fire Department and the intention to secure at least one new truck during this year which would enable the Department to station a truck in that area and would surely benefit the rates. The City Hanager advised that he had been in correspondence with the Pacific lUre Rating Bureau and has been told there will be a thorough analysis as soon as the ':as builV' maps of the new City water system are submitted to the Bureau and their interpertation of the value applied to the rate; that he understands there has already been a small rate reduction due to the extention of the City? s fire protectirlt; re- sponsibili~ies due to the recent annexation. The Manager continued that he isnow writing specifications for the purchase of two new fire trucks as he believes this can be accoFplished instead of just one truck; that this can be done through the transitional fund and if it is alright with the Councilhe would like tocontinue drawing up the specifications for approval by the Council and the Fire Department. Clmn. Kirkpatrick acvised he had no objection to the Manager advertisin[ for bids without the speci~ications cOmt~g to the Council. Clmn. Vincent asked what the City would do/if tlie equipment it now owns and Clmn. Albertson and Acting Myr Zentmire advised some of these pieces should be retired as they are constantly under repair and not very de- Dendable. The City 1iIanager advised that when H Cd\: Constructors, Inc depart, they will not move the faetal warehouse and that he would like the City to secure it fora Fire Station for the Forest Acres area. It was agreed that the I,Tanager should advertise for bids for two fire trucks with specifications/158 sat:i:i'actory to the Fire Chief. Item 5A - Resolution No.419 declaring City population to be in excess of 2,000 and thus qualifying for second Borough Assemblyman and pet- titioning Borough to reapportion - Resolution ~o. 419 was read in full as follows: Page ') 1 ? .) .1-/ Regular liieeting of l,lovember 1-5>, E. ~4 3tH RESOLUTION NO. 41S: iIHEREAS, the population of the City of Seward has been in- creased, as a result of the May 29, 1904 annexation of ten 3 qunre mil es, to more than tv.JO thous and (2,000) persons, and ",frlERBA3, it i~ es:timated i~hat the population of the City of Se':-Iard is in excess of t\110 thousand 0':10 hundred (2,200) per- sons, and I ",JHEREAS, the r,:,tio of Borougl: Assemb~ym~n t~ population apJ?li- cable to the Glty of Seward lsfound In oectlon 07.10.040(4J(a) of the Alaska Statutes, and I ~1EREAS, the City of Seward is presently entitled to two representatives on the Borough Assenbly, and ,;JHEREAS, the Borough Assembly is authorized by Section 07.20.030 of the Alaska Statutes to reapportion itself \'lhen- ever the apportionment of the assembly does not meet the standards of apportionment provided by Section 07.10.040, NO',i TI-IEREFORE,BE 11' RESOLVED, that becuase of the afore- stafed reasons, this Resolution be considered a petition of the Seward City Council to the Assembly of the,Ken~i Peninsul~ Borough to exercise its powers to reapportlon ltself, taKlng consideration of the population annexed to the City of Seward on l;lav /2CJ 1954 \--Ihereby the population is now in excess of two thous~nd (2,000) persons and thus entitling the Cityof Seward to two (2) representatives on the Borough Assembly. This Resolution to be in full force and effect irmaediately upon passage and approval. Passed andapprov~d by the Cornmon Council of the City of Sevlard, Alaska, this lbth day of Nov- ember, lCJ64. The Eanager advised that the Borough Act provides for t.Vi'O Asserl1blymen from each first-class city in a Borough \'Ihen i:,hat City's population is betVi'een 2,000 and 0,000 and when there is more than one first-class city in the Borou~h; that we had computed the estimated population of the City at the pre3enc time starting from three different ba;:H!s and each one had resulted in a population of well over 2,000. ExplaininG the middle figure the Manager advised the base had been the figure used in applying to HHFA for the street:improvement grant or 1,755 (this figure having been arrived at by applying the ratio of utility customer 1055 to the 1960 census figure), then estimating thirty persons had moved to town from Airport Road and Lowell Point as a result of the disaster and estimating that 296 persons resided in the newly annexed area (this figure representing 74 domestic electric services in the newly annexed area and applyingthe national average household of four persons) toarrive at an estimated population of 2,091. Or by applying the average Seward household of 5.84 persons as set forth in the 1960 sensus, 432 persons would reside in the newly annexed area and the total Seward populat:.ion estimated at 2,227. The Council having received aschedule of these computations deter- mined that the closest estimation was 2,227 persons. I Clmn. Kirkpatrick asked if 'seward would need to name one more altermate and the Ivlanager reviewed the mostcurrent information from the Borough Assembly where in i~ denied the validity of appointing alternates at all since the statutes and the con- stitution are both silent on this point and the Attorney Gen- eral has rendered an opinion that alternates shall not be allo'I'Ied. Clmn. 3adusky advis~d that he had been permitted to participate in the discussions at the Borou::;h Assembly meeting he attended but had not:. been allowed tovote. Clmn. Saduskynoted that the area outside the City are entitled to one more Assemblyman than the total of those from the Cities and the Manager advised the Borough was lool(ing into the techniques of meeting this require- ment. Clmn. Vincent asked if it should happen there should be a 314 I-age 314 Regular Meeting of November 16, 1964 1'..' C/. r- L t:":. dean~exat~on which might disqualify Seward from a second Assembly- n"a~ If th~s would not become very confusing. Gouncil discussed ~lns and l twas. thought the deannexation was not at all determined c.nd <ilio la?C,<il;t;,t;aln amou~t of land could be deannexed and still not b? under ~~~~~ populatlon. Glmn. Vincent - I would make a motion tnat.we approve the Resolution No. 419. Seconded by Glmn. Kirk- patrlck. All in favor. Clmn. Albertson discussed his election as the City's representative on the Boroue;h Assembly and asked if there was not someone who could ~~e thi3 position and be able to attend more meetings than he antlclpates d~eto his schedule which he then desaibed for the Council to show that he would have a very difficult time workin~ these meetings into his schedule. 0 Item 5B - Determination of population forand authorize payment of Alaska J:.lunicipal League membership dues - The Jllanager reviewed this annual request from the League, upon which the dues of member munic- ipalities are based. Glmn. Kirkpatrick - I would move that we es- tablish the official population of the City of Seward at 2.227 per- sons and authorize payment to the League of durebasedon that pop- ulation. Seconded by Glmn. Lewis. All in favor. Item 5C - October 1964 accounts payable - The Council having received t:1e usual schedule of accounts payable showing the name of the ven- dor, total ~lounts due each vendor and the amount allocated to each unit, the unusual bills orthose of particular interest v,ere reviewed and discussed. 'ro question the Comptroller advised t11at the City Attorny's bill covered a periodof four m~nths; that the City would pay Alex Petrovich rent for the vacant/~R~re the gift lwnber was stored and would try to secure re-embusement for this rent; that the bill to the Petticoat Gazette covered several months since they had not submitted a bill since the close of the fiscal year, that this amount might have tobe adjusted since the City and the Gazette were not in agreement and would be carefully vwrked out before the check ,'las written since the. Gazette is claiming a larger amount than the City believes due them; that Seward Contractors bill is for back-hoe rental; Department of HighvJ8Ys provides gas and oil t.o all City equi:p- ment while we are sharing their facilit.y and bills us atcost. Clmn. lUrk atricl: - I move for a roval of the accounts a able am the amOUl t of ~24.b12.oo. Seconded by Clmn. Sadusky. All in favor. Detail - follows: ddressograph-I',~ul tigraph Corp. - ;.pI 7 . 07; Alasl:a court~ tem :P75.00; asl:an Elect. Joint Appr~ Com. ~16.75; Alaska Sal >J Sere ~174.16; aska Industrial Hdw. ~149.85; Alaskan,Publi ; in~ Co. ~3a.25; Alaska Ra' road ~36.oo; Alaska Telephone Co. $2B .05; Ander- son'sFurn.~362.9o, Andy'::> Oil Deliv. -,)311.71; Arcti ffice Lach. ~do.99; Auto Electric ~g5.37; John P.Bagoy,& Asso $2C7.3?; Ba~ City I,Itrs. 4122.03; :3 '~G C; uto Elect. .p814.S''i; A. .. BrooL,s ..plO.OO; 'urroughs Corp. ~48.22; Ge ?e F. Cake Co. ~l ,5; Cordova ~ir~i~es ;~24.10; Craig Taylor Eq~ip. ~/ 92; Chugach ~c~ric Assn. ~9,J7o.GO; Chugach Electric Assn. ,'>507.99; urantl~ ,dw -f'oo; Frenchie DuBeau ~34.20. Friendly Ford ~30.1S; Nevl odson ~7l.02; Industrial Air Prod. $3.00; C. Rupe Kulin Agnecy1. . 0; r,.ine Fi-aterial <li3l2.S4; ;,lodern Etrs. ~3. 49; goore Bus i .::>3 For :,>102.48; Nevi 3e'\1ard notel -,)5.00; Northern CODunercial ~ 5.20; Penin ~la Fast Fgt. ~lO.OO; Petrolane/Alaska Gas Sere . 5.00; Petticoat azet~e .p19.25; Petty Cash ~29.02; Petty Cas} ~26.17; Rosebud News ~l ~o; S~indon;s ~er. 4;8.85; 3argent-Sowe . Inc. ':>49.03; Sevlard Dist. ' 15~3?; Bept. of lliways, State of aska ,~777.75; deward Trading Co. '5.>5; 3aindonts Service .jJ21.99' Seward Public UtiFties ;.pl, 711. 75; Se I'd Public School :.ji5, Be .00; Trick & rJlurray ~5. 44; V anivaters ~:c ROb 's ~~c. ';>220.50; 01 J; Urie ';>16. 2S'; Yuk~n ~quiR Ine. ~?85.?5; Yuko " Office.;lupply i,)31.40; Standard Oll Co. '1"1.77; Pet~lcoat Gaze -e ~lS .50. Total figure (please note t~at t~~.P~ttlC?at w~s set~ . a lessor figure as vIas Sevlard PubllC Utl.Ll t.les blll) .p24,30 .0 Alaska Court System, :)75.00; Alas:"a Telephone Corp, :~48S.78; Alasl:an Stationers, .j)37.15; Alaska Sales ,jI;. Sere 1>40.14; Andy1s Oi Deliv. ",34.54: BayvievJPlumbing Cc Htg. ~12.00; Jol~n P. Bagoy .:~ Assoc; ",10.55; Bay City Mtrs. ~14.43; Burroughs Corp. $4.b5; Chugach ,Elect. ~532.18; Chugach Elect Assn~C409.60; City Electric of Anch. 1>99.50; Cordova AirLines, ~340.92~ T; S. Denison ~ Ge. ~1~.45; Don's Cafe ~13.g0; Great ':lestern Chemi<f3l Co. ;plo3.5J; i{arbor Dinner Club <t>243.o2; IndU3trial Air Products ~p6.dj; I.B.H. ~5.12; International '::;onf. of Bllg. Official /1.50; Kenai Lumber Co. $S'.OO; Line liiaterial Ind.~lOO.05; Page 31) ~le.=;ular I:oeting 01 LJovember IcJ, 1;':)4 .)1 r,' ~ ~) I LeslieI3alt~Co.p274.1G. ~'.":odern l"ltrs. ~l.O).~)7~ :vToore Busin83s forms :~11.~:3; Northern Publi::;hin,; Co. :",b.OC; TIorthern Commercial. CO. ~325.3S~ Northern 3upply ~23.S0; ,Northwest Ho~cl 3upply ""5['0' 4'" TJ 1 d!~ 'J " F l' 'r'~' r"r 'C' o,r" 'Te',' "e'.'''rd ,To~eJ 'f ::> . .J} .l.\Ier an:> ~lon~e u I!-l.;.;r1J..11bo <flU,). U, 1. ., ~ y"C~ .d. V - ! ~24,OO; Osbojs Elec SupplYi~~2.04; Petro]_ane!Alasl~a Gas Jer. ~.~.~;C; Pacific I.lorthwest Airline :;;l'J.OO~ Il~ward Polloc~c ,,~1427.~23' jewarG. ;Iarclv;are ;n2S'.3~~: 3uppljtCBnter ,~125.7::;; Dyresty'd Rpots ':;hop iJ5().:;O; 3eViard Hardware ;p$73.24: Seward Distribuotrs $3bO.31; Seward Drug Co. *26.35; Seward Contractors ~136.0G; Seward Bldn. :,p:';l.lli Dept. 01' I-liviays/.3tate of Alaska .j)777.7j; Am{ardr~'ading ;Pj.Sj; Saindon's 3enice ,~21.>S!; Seward Public Utilities ..p17:J..l.h; SevJard Public School 'P)C;S'G.00; lr:Lcl:_~I,IurTay ;P).}+4', Van ilaters ,.." R . ' - '). ~ ,- r ~,.., J U. '. ..., . ,) r-, i.}'" ..,....,. ~ > r ".. 5 ,', ._0 . '_'':' r00er0, ...pi~r(.\J.JU; ~OJ_ . rle '..p1-lJ.~...>; .LUKOn .t:JqUlp '~u .';J);) Yukon Office Supply $31.40; Standard Oil ~1.77; Potticoac Gazette ~151.50. Total 1'i~ure (please note that the Petticoat was settled a~ a lessor fi~ure as was Seward Public Utilities bill. ~300.00 rent for storage ;:ipace for ~ift lUll:ber due Al.es. flecrovi tC;;1 no-c , ' paid pendin(; fur t:18r discussion ViitIl l,11e State Fore,=, try )",24,307. 0u. I Item jD - Policy statement to BorouGh and .3 ate re Tyonel: Village7s l'eques t for e::clus ion frGliJ "he ;;:en:J.i Peninstla Borough - the Lan- a6er advised that he ;lad been requested to presen~ tnis matter to Ghe Council a3 set forth '1'yone:,ls April 27, 1';!-.J4 letter tu \:.11e Secretary of State and 1'11'. Pomeroy: s tvJO memorandums dated October 29, 1954 copies of which had been sent to the Council along with the I~o;Jember :., 1904 rE)ques t of the AsseLlbly for a policy stpte- .lll,ent from the City Council. The liianai;er advised he had mE-de co. study 01' this and recommended a strong statement against e)~clU3ion wi t11 t,he main reason being that such an area could Gflen becone a ta:: 1'ree haven for all of the oil exploration and produc tion in die Cook Inlet - North ~enai Peninsula area, which could work to the great detriment 01' all, the other conmlUnities in this area vlhich are also trying to build up their indus tries; also that this would create a precedence by Hhich oC;lers could wiL.hdravJ from t[le BorouJ;h. Referring to Tyonek's petit:.on, Council noted other com- m~niti:s ~n the Roroug~, i~c~uding 3evlar~, fac~d tnf;l same p'roblems. C~mn. LeWIS reported tnat GnlS was a 3ubJecc 01 serIOUS and con- cerned di3ucssion at t11e Assembly meeting ;1e attended vii th firs t, altermate Sadusky, most particularly Viith regard to the hazard of having a tax free island in the midst of an area where every- one is Viorking fur industrial expansion, and to sigh~ a case as exancple mentioned that a large cannery had already made imres ti- ,;ations regarding the possibii~y of f:..ndins just such a sit.uation. I GImn. Vincent advised t.his had been a topic of di:..;cus",ion vlhen he represented t11e City at tile Asser:1bly and refelting to some of the reasons Tyone', 6ives for requsting ezclusion - "G11eir remotene.:.;s and distance from the Borough seat, makinG t,lle cost 01' having a voice in the :ialrougll government prohii'oitiJo, a small population, 103s of local control of schools and =-'033 of local gc,verrunent control - recalled there had been 30me feeling that possibly t.he Borough couldnot do much for Tyone::, i~i1at he felt. Tyonelc should be included in the 30roug11 though there 'tlere poin~3 which cOOd be men~ioned on each side. '1'lle Council discusseJ t;lis lIlatt.er ';'lith concurrence that this would not be in the best interest of the entire Borough. Glmn. Kirkpatrick - I would move that we strik~ .I:i.-..resolution e;(preSsinF~ strong disapproval of thi:..; exclusion. ;;ieconded by Clrm. Albertson. It vias pointed out that t;1e hearing would ta:ce plac e before the next Sounc il meeting. The Clerk Has instructed to e.ite the reasons setforth -cn these discussions and to circulate the resolution in rough forr., for approval and then to consider such approved draft as the adopted resolution. Vote - all in favor. These things being accomplished, Resolution N~21 was executed and is here by made a part of the Cityls ufficial records. R.ESOLUTION ITO. 421 BE ITRESOLVED, by the Common Council of the City of Se1;'1ard, Alaska which City i3 a part of the Kenai Peninsula Borougll as provided for by the "Landatory borough incorporation act" adopted by the Alaska Legislature in 196], that it is strongly opposed ~o with- drawal of The Native Village 01~ Tyonek and/or any other area originally included in the Kenai Peninsula Borough from said Borough for the following reasons: a16 Plge 316 Regular Meeting of jo~ember 16, lS64 ~. V i- A prime purpose in implementing the maximum local government ~alled f?r in the.Al~ska Constitution and concurred in by the uewa~d C~y CounC1l 1S to equalize the cost of local governmental 0erVlces and to exclude the possibility of one or more areas car- rying a ~isJ?Oportionate burden in this regard, or in one or more areas enJoYlng a tax free status. to.'''. .Ii,'I.. 2. It.is t~e ?pinion of,the Seward City Council that any land excluslon wlth1n the soclo-economic area which is the Kenai Pen- insula Borough would naturally enhance that area to the detriment of all other areas for industrial or commercial developmet. It is the sincere desire of the Seward City Council for all areas in the Ke~ai Pent5ula Borough to develop and prosper, commencing from an equltable base for Borough areawide governmental services and/or public facilities costs.~e would cite the important oil discoverie~ in the Kenai Peninsulaand Cook Inlet areas in recent years, and the e)~anding fish and seafood processing plants, as the type of in- dustrial and commercial developments which w'e would encourage and welcome in every v,ay; but, at the same time, we wouldbe greatly alarmed by apparent unequal oompetition for the location and tax- ability of such development if exclusions from the Borough such as the present request of the Tyonek Village were granGed. BE IT FURTHER RESOLVED, that encouragement and welcome be extended to the Native Village of Tyonek both by the City of Seward directly and as a request though the I<enai Peninsu1l.: Borough Assembly. The concerns and problems of Tyonek in Borough matters are and should bE the concerns and problems of all the people in the Borough, and are in fact in several of the instances cited by Tyonek as reasons for their request to be excluded, repeated in other communities. We would encourage diligent efforts to solve these problems, being of the opinion that reasonable men can find solutions to mutual prob- 1 ems. This Resolution to be passage and approval. of the City of Seward in full force and effect inuuediately upon Passed and approved by the Cpmmon Council this 16th day of November, 1S'64. Item 5E - Possible upgrading of some streets in newly annexed area - Clmn. Vincent said he had received requests from some of the ~ple in the newly annexed area to learn ~f the City intentions of up- grading some of these streets, thought that other Clmn. had received simular requests, and advised he would lke discussion on this and the views of the City Manager as to what could or had been done in this area. The Manager said he had had this called to his at- tention several times and in the case of the road in back of 'Ehe Pit that the City had tried to control the water and place gravel on this road and it was determined to be still a private road, that we had tried to carry out the Council's instructions as carried out in item 6E of the July 6, 1964 regular meeting and after spending much time on it discovered there are numerous parcels without clear ~itle on the route where the local residents would like the road to be situated; that the water control problem in that area had gotten to be a serious matter v,hich is now before the Eagistrate; that Er. Lloyd Blondin had offered h~s volunteer help out there but had not yet gotten to it. Clmn. Vincent asked about.the road past the Twitchell's and the Eanager advised that this is a public road and one which would be upgraded as soon as possible; that, the streEt department had been very busy; that the City had understood the State was going to take care of the ForresL Acres roads this year and Wy had made no prepe~~ti?n to do ~o, and now hav~~g j~st,learnec the 3~ate would not do tals It would oe done by the ~lty In Ghe future. Clmn.3adusky asked who was going to replace the Culverts in the Forrest Acres area and Clmn. Vincent mentioned there were all sorts of such repair jobs and finishing up on the reconstruction that he v,as wondering about also. The Manager explained that the Corps of Engineers was to do such work and aakdd that the Council inform him of any problems they became a\',are of as he and tne DepartlIDllnt heads are makin~ inspections starting that day and that~Cl~n. lent- mire is working on this as an employee of the Corps of ~nglneers with all parties concerned trying to get a compete list nov: of un- finished problems: that such li3 t vlould then be t!"'" 11 ' . ~Ugl Y followed Page 31'7 Regular ~eetin; of November 16, 1~64 317 through on and all just complaints vlOuld be satisfied. I Item 5F - Receive comparative date on cash receiptin; machines and request to purchase - Tile L,iana~er advised that h? unders'Good fer some time :'11e ,::;ity 118.] been interested in pur- chasing a cash valadating maching and he had therefore receiv~d quotations on t;,'J0 different machines since it i3 alm03t impo~)- sible to draw up specifica'dons for bid for 3uch machines) tlJ:J.t these quotaticns vlere: )'.12:). (;U f0r a 30rou!~hs l;laci1ine of lill,i ~ed capabilitie3 and ~3,2CO.()0 fur a ;]ational Gash Rei':;i3ter machine able to perform a complete valadating, :J1.ul1merizin[; and catagorizing of revenues re~eived 30 that he was recoDilllending the purchase of ,~he National Cash ll-e3is tel' maciline as a quality machine -iJhich ,'[ouid accomoda'ee the c;rCJlt,h of the City. Tl1e ].~anaber as;:eo the Ci ty Clerl:-treasurer and the Comptroller to describe tile benefi vS of purchasing such a machine and i~ was pointed cut t~at there wouM be better daily cash control since all transactions going Urought:1e machine 1~ould be locked intc::'~1e f.iac11ine and no changes could be :nade WID l;l-lOut the ~:nC':Jled;se of the City Clerl:-treasurer; :~haG presently t~1e City's control of revenues is a :rlOnt'11y, aemi- annual or ann~al reccncilia~ion of accoun~s receivable to the boo::s of ac count and tea ced by 'Jhe audi to:rs , tha t this is g00d as far as it goes but this machine would provide a daily control. Also that therewould be a considerable .J8.vin; in ciwe oach day since presently it is necessary to manually 3egre~ate the var- ious types of revenues and add sub-totals to be able to cash out at the end of the day; that this machine would cede tl1e revenue into a particular catagory 2nd at ~;e end of the day could be tutaled out wi til no need to manually sort and sub-total cata- :::;orje:; of revenue; also, that it would provide such beGGer and liJOre effecient ha1ll.1eling 01' the cash; Hould imprint on 'v:18 custo- mers' receipt as well as all accounting copies for the City, all the pertinate information as to the amount received, the daGe, and t,lemlll,ber of tile CD-shier who recei cred tIle LIoney. Council as:~ed hov: many hours per day "loud be :Javed per day by purcnasing sucD a rJ2c11ine and vile Cler;~ amI COlllp 0ro:_1er one and one-half ,wur3 all Q ,18a'[y day and probably one-malf hour on a ligl1t day out mentioned theY thought a beGter c0.s1, control and machine Ialidated receipG3 f0r a customer were of ~reater bene~it to the City than the saving of time thOU~1 i0 was of course impurtant. By comparrison it was reIlWrted the BorrOUGhs mac;line Ha3 desi:;necl to serve an entirely different purpose and pr0vided siniply a Ialidated receipt and an addinG maclline tape of the to td daY:3 business whic[1 ti18m had to be manually sorted and crtagorized as lQe are pre:;ently eloicg, emcl tilat tile mac;line did ',lot pro'ride tile lockedin 00tal 0f011e days activity. Clmn. Lewis - I would move that tae ~atioaal Cash Re,o;ister machine be purchased. 3econded by Clmn. .:iadus;:y. Clnm. Vincent asked if the City was looking at its overall pro- t;raw orif -,'Ie '",ere buying in sec Gions with the danger of perilaps overlappinG ",OEle of tile facilities and leatlting unfor3een gapd and the City Cled: explained that l'le are nOG duplicating any lllaclline areas nor makin!; surplus any good machines presently olmed. Vote - All in fa vor..!- I I Item 5G - Review Contractual Agreement for Insurance per 3ection 5 of Agreement - Acting Mayor Zentmire briefly re- viewed the City's contractual Agree~ent for insurance and 3ection ~ providinG for review at this time and cancellation vlith cause vias read. To the 1.;aY0r1s question the City I<anager said he had revieHed the past 11i3tory of tills aGreement and had checked with Urs. Watts and advised a~reeaent was Horking vlell and recommended that it. be con'cinued. It -\~as asked if there had been any objection to the continuation of the agree- ment and the Nanager said there had n0G. It was noted that one 0E the City's a~ents does not participate in ~his aJree- ment dud this was reviewed for the benefit or the new Council meuoers. lirs. Pat '~'lilliam3, prime ac:;ent, Vias present and advised thi:. Ghis was also L;he revie'i! elate from her side of the contract and to question advised that she was 3ati;c5fied vlith it; that it occupied a very ~reat deal of time and especially in these first years when she had wor:~ed with tile City in settin:; up the recommendations result in:::; sur\Bj so that the City had a complete and modern plan wi tl1 one agent responsible compared with the previous arrangement WeBre the City spent considerable q,f, ~; UJLO Page )18 Regular r,ieeting of November 16, 1964 "'. [J ,-. time getting bids and administe~ing a large number of policies placed with several agencies. _. '- e The Council unanimously agreed that the insurance contract was working out well and should continue for another two years. ~irs. inlliams concurred. Item 5H - Resolution No. 420 confirmin~ Peat Co. as auditors for year ending June 30, IS,S 5 was read in full as follows: IV:arwick, Ivli tchel1 cr. - Re30lu~ion No. 4~0 RESOLUTION NO. 420 WHERE~, the City of Seward at its regualr meeting held on June 17, 1903 accepted the proposal of Peat, I':arwick, Iviitche11 cC Co. of Anchorage, Alaska to serve as its independent audiotrs and fin- ancial consultants for the fiscal years ending June 30 1964 June 30~ 1964 and June 30, 1905 in accordance with that fir~ls Ju~e 14, 1903 proposal, and ~~EREAS, Section l2.3(d) limits such contracts for professional services VJithout competitive bidding to terms of notmore than two years, NOil, THEREFORE, BEIT RESOLVED, that, the June 14, 1963 proposal of Peat, l\'Iarwick, Iilitcl1ell .}; Co. of Anchorage, Alaska, to perform the audit of the City of Seward for the year ending June jO, 1965, be ard hereby is accepted and the inadvertent early action of the City Council on June 17, 1963 as regards this one year only is hereby confirmed, approved, and made effective as of this date. This Resolution to be in full force and effect i~nediately upon passage and approval. Passed and approved by the Common Council of the City of Be'ward, Alaska, this 16th day of Novmrnber, 1964. '1'he City Clerk explained that this error had been noticed shortly after the contract was signed by a member of the Council and it had been agreed then that this method and timing was the best solution. It was clarified that the City had requested offers from auditors and the one accepted was based on this longer term. Clmn. Albertsor -I move that we adopt RGDlution No. 420. Seconded by Clmn. Lewis. All in favor. r'i I . Item 51 - Assessor1s Certification of First Supplemental Tax Roll for 1963-64 Tax Year - City Manager-Assessor read the above certi- fication as follows: I, Fred J. 'Waltz, City I:ianager and Assessor for the City of Seward, do hereby certify to the completion of the First Supplemental Tax Roll for the 1963-64 Tax Year in the amount of One Hundred Fii'ty Seven Thousand, Seven Hundred Thirty-nine Dollars and Sixty-ei~ht cents (~157,739.68) for Personal Property Assessment Valuation in- cluding all adjustments by the Board of Equalizati?n. I certify that the Boat Tax is One Hundred Fifteen Dollars (;j)115.00) 'l'herefor, I certify that the following is the c,?mplete tax assess- ment, including the Original Tax Roll and the Flrst Supplemental Tax Roll: PERSONAL PROPERTY Original Certification To remove amount too small to bill First Supplemental TOTAL PERSONAL PROPERTY ASSESSMENT - , ~2,008,468.00 (30 . 00 ) 157,7;39.08 - ,,,.... /' :.p2,lbo,l77.o8 lREAL PROPERTY Original Certification To remove Tax Exempt Property TOTAL REAL PROPERTY ASSESSMENT .~6, 989,102.00 (4,285.00~ , . ',. 0"'4 "17 O( ..pO,jO ,0 . TOTAL ASSESSED VALUATION AS OF November 12, 1964 .J>9,150,994.68 ORIGINAL BOAT TAX First Supplemental Boat TOTAL BOAT TAX ;jJl,455.00 Tax 11').00 ,tl,570.00 Page :ns Regular geeting of November 15, 19~4 :1 J ~} Total Assessed 10,; Original Tax Roll First Supplemental late filing Penalty ~)66o. 57 ~25.c7 ~-~:.....:......:: .$987.54 in Dollars Dated at 3eward, Alaska, this 12th day of i'Jovember, 1,;-;64. I Fred J. Waltz City Kanager-Assessor Qlrnn. Lewis - I mental Tax R.oll Albertson. Al~ move that the Certification of the for 1963-64 be accepted as stated. infavor. First .supple- Seconded bv Clmn. I . Item 5J - First Quarter Financmal 3tatement - Acting I.;yr Zentmire requested that since this financial statement was quite lengtilly that the Comptroller review it page by pa~e and calling attention to those items of especial importance and I:,hat the Council members adress any questions directly to him. The Comptroller advised that because of a number of changes sinee the budget was adopted it was deemed desirable 1:,0 have a budget revision before January 1 and noted this financial was drawn up in such a way that the requesc for revision could be added to this document. He called attention to the December 1, lS<S4 deadline for filing the firs'.:. quarter state- ment of transitional fund e::penditures. l.;r. Beck then revievled the s to. ternen t as follows: the tax collec tions ','lere amountinG to more than the estimate, and the sal11e situation 1.'1i th the reimbursement from the utili ty department for administrative costs as the revenue frum tilese departments has e):ceeded the budGet estimates and the administrative ,reimbusel1lent is based on total revenue; that Vie anticipated receiving some ~:251,OOO.OO from the 3tate for transitional loss of revenue and as the Council ~new, had reveived some ~300,OOO.OO so that we have now collected g~ percent of the revenue anticipated for the entire year, and without the traBsitional funds we have collected over 50 per cent of total estimated revenue; that sales tax was somewhat below the estimate as we hadfuought the sales tax from the increased amount of Horkers in town durinG the swnmer would cause a greater increase than it actually did. I Continuing on to the expenses section of the statement, that the police Department salaries budget included funds for two additional men which have not been employed; and the r.lanager noted that one or two vehicles are neededfor this department. The Comptroller men- tioned thatUlroughout the budget it appeared the expense estimates were somewhat over-stated and recalled that at budget time it was not ;~noHllvrhat personnel needs vlOuld be or income.~ The Fire Department, the Comptroller thought, vlOuld be about as stated since one or tvlO trucks were to be purchased this year. That the Budget status of the Street Department i.J not yet. known b:ecause 1;Ie do not :~novl "10VI much equipment OEP will replace. Clmn. Vincent. as:~ed about salaries and hOvl many employees in this department and the ~anager advised that Lr. Liebelt had iu::;t three men in this deoartment and it v'las not vet 1:novm if he could hand~ the winter v..;or:c ~Ii thou'.::. addi tional perso~nel; that we are in the .Jame sit.uation here as wiGh '.::.he Police Department havlng provided for salaries in tl^le budJ;et but ha'le not employed additional personnel. That the .::Ihep Departemnt is coriling out aboutas bud:-e;eted and e:;:plained that the rEpl.ir PDxts i 0e;;1 in t1-lis 'iJudget is an entirely reembursable expense as was much of the labor; also that the fuel tan;cs o.nd pumps 'dould be provided as partof the n8'.'1 building. Civil Defense i,J of course a totally reembursed department though vie have to fight for and Hai t for it; that vie do not lenow even now how much help will be needed in the general and administrative section o.nd for th1-3 reo.son will not berecommendin;:; any chanGe thouGh e:;:penses are under estimates ~ust novl; to questions advised thE-t professional services line item include the fiscal advisor, ~Ie Ci~y Atcorney o.nd che Auditor. Gln,n. Vincent asked if there vias any i'urc.her value to be realized in cont.inuing the retention of Goverrunental 3tatistical CorporGation as fiscal ad',-isor3. The City I.;anager and Comptroller reccmmlcnded that this be conthlUed as this firm intCl:rp~eted and pre- sented tne City1s financial pic~ltre to allche many financial and 'o0ndinE; c0Elpanies interested in our City. Spea.:ing of the import?-nce of ~aintaining our advertised financial condition inorder to be aole to sell bunds, for illstance L-, the planned refundin:; pro:.;ram. ~20 .....,,-.. ....., "-")/"\ 'C' 'c. ( ,;, c~ ,j Eegular j::eeting of November 16, 1)~4 t...' C/ 1:,,:,(, ,C?mp,tr9l,ler ca~led, attent~on to ?-n ul)budgeted ~xpeW'~ item fo 1IH!J:c'''''b"rl:lcn hi? e)'j:)lQ;:j.ned"were 10cflGed Hi ~ne ,varlous (hty vehic1es , a. a",: radlo at 0lty naIl and chese would oe requestea for auth- ~rJ "o,'~lon In the budget re'viJion. Under special government noted the trDns~~ers to the sdwol district since they needed fund::; to operate on. ~ouncll asked if the monthly financial statement it \'Jas to receive fron, tne school had come to City Hall and the Comptroller advised it had not. Council ir:stnucted' theC?mptroller notto ma:ce anotber payment until tIlie was aone In accordance wlth its recent instnuctions. The Comptroller il? tad that, both tl1e. Assembly of God property and the Kiss property pur- ':,"lased dur~ng ~he ~lrst quarter "lere unbudgeted and would be presented lor authorlzatlon In the budget revision as previously instructed by Gile Council. - r;'~ ,- Continuing to the Electrical Department balancesheet, the Comptroller mentioned that the Plant value figure could not be accurate until the value of the reconstruction worlt has been established and booked. TherE beinG no further questions regarding the balance sheet he cont~nued to the Profit and Loss 3tatement which he evaluated as doing very well com- pared with the budget anticipation, shaving a margin of ~12,822.51 in- cluding depreciation which is not of course a cash expendii::ure. Commentsregarding ~'ltar Department balance sheet simular to those Electrical Department; the Profit and Loss Statement also showing this department coing better than anticipated at'budget time with more revenue and less expenLes than expected, showing a margin of .$1,952.51 including depreciation. C}rm. Vincent asked if the City was going to get a back-hoe very soon and the Lanager said \'Ie were to reced ved a three-quarter, "!quare yard hoe mouutec on rubber tires and which would cost OEP around ~o,OOO.OO. To Clmn. Vincent further question the Manager agreed that it would be necessary to buy a small hoe for certain work this larger one could not do and ;lempe to buy it new. Acting r,Iayor Zentmire requested questions from the Council and there be. ing none at this time suggested the Council might wish to discuss this ',-Jith the COL1ptroller after they had studied it furt.her and to feel free to do so. ~ Item 5K - Report of Council's representative on Borough Assembly 9 Clrnn Sadusky asked if each Council member had re"eived a copy of the note of the last meeting as prepared by the Borough staff and as' they had re- viewed them briefly; advised his opinion that since an alternate was only allowed to speak for the City and not to vote that he could not see much point in sending an alternate to the meetings, also that he believed the same person should attend all meetings inorder to keep up with the business and discussion. Clmn. Sadusky ad'lised the sales tax measure had been discussed at length and the Assembly agreed to post- pone implementing the authorization secured from the electoramuntil after the use tax feature is put into effect whih they hope will be during this session of the Legislature; that the property tax assess- ment program in the amount of aboul;.~41,OOO.OO which includes the con- tract with lJIarshall ~c Stevens to pro\lide technical services has been started, that the eight assessors will be hired as Borough staff; that there had been mentioned a ~J06~OOO.OO tax collectable figure for the entire Borough; that it looked at the present time a3 if the assessing would have to be a pretty fast job. In reply to quest.ions as so why the Cities had to be put into this program as of January 1, the r.:an- agel' advised that he did not :mow, that Rrough people had not been here to talk with him yet and the date and timing of this program 1:Jere discussed with Clmn. Sadusky ad-lising tIlat his understanding that the Cities vJQuld phase into this program on January 1 because they had a tax program set up and the areas outside the Cities would come in at July 1; reported that he would like clarification on this overall.pro- cram. This was concurred in and all members advised they "rould l~ke to participate in any disucssion between the City and the Borough on this subject. Concluding his report, Glmn. Sadusky adivsed the Borough Chairman's salary had remained the same and the Tyonek exclusion had oeen strongly apposed by the Assembly. Item 5L - Report from Council's representative on Armory Board - Acting Myr Zentmire reported that the Corps of Engineers tlaS let a cont-rac\;, fOT repair of earthquake damage to the Armory Building and in grouting some of the cracks it was learned that considerably more work would need +0 be done on this building to put it into proper condition; that there- ;01' the Corps of Engineers,the 3tate of Al~ska wh~ch has t~tle~of this buildin6 and the City had each ordered an lnspectlonby a surucuural en- gineer; that the Corps of Engineers and the City have received their - , .,,_1 Pa6e 32l Rw"ular Leetin" 01'_ fJoverober 16. lli;j4 b... ..:..J"7"l. M'''''..J.,. , .cL8:;ular i.;.eetln.__~ OJ...J8ce:.iber T' .L~-"'J4 321 Ee~~r~~ ~hich indicate,c?nsi~erable ~oro wor~ is ?ece?s~ry to puL t~e u ~-.a In a safe cond:LLlon lor all IUCure tIme tnougn It was con- sidered alright for occupancy; that the 3chuol has beon advised of this condition. It was asked from the audience how the building could be safe for occupancy now and be considered not safe for the future, and the Manager explained that the way to understand the engineers report is that they considerate a duplicate cf the March 27th earth- ouaj(e might mmpletely ruin the auilding though it would be safe to all normal risks. I Item 5j,; - City I,.ana.;;er's report- (1) that this afternoon the Attorney for t~e Minnie Co~lter estate, which is in the Urban Renewal Project, and the estate beingclosed had asked the City for a Quit Claim Deed for Lot 34 in 310ck 4 of the Laubner Addition since the recorders office shows this title still clouded by a claim of the City back in 1923; that the City Clerk had throughly researched the records which are availatle at this time and had l'ound this property had been fore- closed more than once by the City and sold more than once; that the last foreclosure did not contain evidence of a sale that this was not necessarly a partof the the foreclosure file and the Tax Roll since lS40 showed Hr.S Coulter as the ovmer of this property and the City had colktedtaxes from her since that date. It VIas nu t,ed that tilis is a not uncommon situation as re];ards t.:l;: forclosed property vIllicll is then sol9--<- a:1d ti1e nevI owner. does not record :lis deed and the Oi ty i:3 deeds are/n~:tl organized; that this a.:;ain is the sortin.; and reor:;an- i~ing vrork the City Cler:~ has been vlOrr;:i::lg on for L1any years and expecially in the last several weeks. Council advised no objection to e::ecution to the :~uit Claim Deed requested above (2) at the Chamber of Commerce meetin: prior rumors tilat a :'levI sea-train .slip \iould oe buil t at,Jhittier had been verified and t;1e inforr:1ation beinG taat a very modern and e~:cellant, facility vJCuld be built at -i{nitcier for sea=trains. It Has clarified that such a. facility is not included in tile plans for 3evlard. Chm. Zentmire advised that even last \veek the Corps of Engineers t,hat only repair Has url<lonvay at -.bittier, while it now developes an elaborate sea-train slip definately is bein~ planned. Council discussed how it might proceed in this matiter as a ~oberning body and believing that the very economic well beinG of tho 'Jommuni'vY vIas at Jtake here instructed the Ci-ctr Lana,:;er to 'drite promot.ional and informational lettercs as:in...-; for such a facility in 3eward to the Departement of the Interior, our Congressional dele~ation, t;:e Alaskaan -.later Carriers and the Anderson Committee. Glnm. :~irl;:- patrick mentioned that as an employee of the ALlska Railroad he had no" participated in this discussion and no~was made of this fact. U) tIle ;':anager referred to a November r~', 1:);)4 letter received i'rom hr. Charles Coberly, President of Ve~erans HousinG, Inc., which sub- divided Forrest Acres area and which letter \Jas demanding monetary CCJnsideration for the per::;011S residi'1('; in that area in return for claim.0d intere3"C in the utili~y interest in Forest Acres. The I'~an- a::;er no t bein6 aware of an aC;r8ement be 0'i!een 'Jeterans l'Iou3inc;, Inc. and the City of 3evlard rolatint; to utility plant and customer salos and since the letter was not entirely clear in its meaning, the Council instructed t:le City l,lana~er l to coni'er "lith }.:1'. Goberly and repol'G his finding,s and report an:' reC('i~li,18ndation to t;lem. I 811m. ::irkpat;rid; - I move\'i..?~::i.l9urn. 3econded b',r C_l..!)ll1. Le'!Li~ 12:15 a.ril. I ATT2STI: APPF~O~JED : ~,b--~~ oeatrice E. ~atts, City Clerk-treasurer ~~-Yl ~~-__ Perry~. 3toc~ton, I.:ayor ------------------.-----------.--- ._-- 3 Re.'ular Leetin' of Decetll':)er ~, IS)4 ,.;) -' ", . beio!:; 3,b,sentP , .' l.- _. '.. -" ,.,' '-.' - .Lne ",ayor1'tne ~l ty C'ler,:::: calleu t11e re.;u ar Dlee vll1a O.L tlle vIvY vOUl1- cil t.o order de. C:::L. p.m., December 7, lS~'~ and requested d llloi:,ion .for actin,:; Eayor. Clwn. ;(ir:cpai:,ric;c - I lllU""e Clmn. :lentmiy'e be act~~n hayerI'. 5econded by_ C;lmn. ,jadusky. No objeccions. (1) Hull Wa3 called and those presenG vlere: Actins :,;afor Del 2entrhtte, Clmn. Hichard ;~irk- pat;rick, Galen Albertson and J0l1nSadu5:cy. Glum, LevJi3 arrived about ')22 u P rs ~'''' aoe ;, I~I::; Regular Meeting of December 7, 1954 ~. z ~:15 p.m. and Glmn. Vincent about g:25 p.m. Kayor Stockton was absent. ~Lty Ic1anager Fred Waltz and 0ity Attorney Howard Pollock ,'lere present. ,_c. ,,~ ~.~ ~~ Ic;em ~-lvlinutes- Pages 194 through 213, partiaL regular meeting of JYlay 4, 1954, regular meetin3 ~ay 16, 1964, special meeting May 22, 1954 add partial regular meeting June 1, 1904 havin.s been pre3en~ced to the 89unci~evio~sKrt~A~tiu~r Zentmire asked iF there were any questicIS Icc{lfPurr~ Ht t 0 ~ gr~ paragraph 1 where tne ma!:8r oi' the motion i.3 blank that Glmn. Vincent had moved and Clnm. Kirkpatrick had sec- o'1.ded. Glmn. Kirk atrick - I move for a roval of minttes a"e lS4 'c;lrouf'~h '2L . Seconded y Clmn. Albertson. 1,,- in 1'avor. nc uding Glum. Lewis '-'lho arrived jus t prior to the va ce. Item 3 - People present - No one had requested audience of the Council. Item 4A - Authorize return to Sam Romack of five acre3 in Sec. 14, TIN, Rl~ in return for swn of money to cover credit allowed by 1~63 E3crow Agreement - The City r'lanager advised that he and tne City Clerk had met with Mr. Romack and conferred with him to arrive at rec- olD1llendation in connection 'with thb mat.ter as instructed by the City Council (see minutes of ]tem 4A, November 16, 1954 meeting); tnat I,ll'. ii.omack had advised he wouldcome to ti1is meeting prepared to give the City a check in the amount of ,~5)OOO.OO to repurchase the five acres above described in Section 14, Township 1 North, Range 1 West, and to cover the exact same amount of credit applied to his property taxes when the title to this property was transferred to the Gity in December of 1963 if the Council wished to authorize this repurchase. Hr. Romack advised that he would make out the crleck at this time if desired. The Manager recorMlended acceptance for the check for ~~OOO.OO in return for a Quit Claim Deed. It was asked if this would cover the am<D1nt of money o,tling the City and it was explained that it would cover the amount credited to Mr. Romad;:'ls taxes under the Escrow Agreement of Decmraber, 1963 but that there were other delinquent taxes owing the City which under this Escrow Agreement were to be paid on or before November 15, 1965 or the properties taken as securety would be foreclosed; that Hr. Romack [lad recently paid ~l,OOO.OO on this amount. Clmn. Lel-Jis - I would move that we accept Sam Romack1s checr.;: _ in the amount of ~5.000.00 to cover this property. Seconded by Clmn. Albertson. All in favor. IVlr. Romack handed the Oi ty Clerk a checl, for ~5,OOO.OO in return for a fully signed Quit Claim Deed for) acres in 3ec. 14, TIN, Rld, Jeward ~1eridian. Clmn. Vincent arrived at this time, about. $:25 p.m.. Item 4B - Various requests for approval. of applications for renewal of liquor licenses - The City Council received and reviewed the ap- plications for renewal of liquor licenses for Er. Sam Romack dba 'fony's Bar, Tony1s Liquor Store, Pioneer Bar and Pioneer Liquor Sfiore, wher~ on there was no adverse report from the City Clerk-treasurer or the Chief of Police in connection with the items required for report by the ordinanc e; application by T.1r. George Goodhuedba Yukon Bar showing September and October sales tax unpaid was reviewed. Clmn. ICirkpatrick- I would move for approval of the liquor licenses as presented with the - ~eption of T'lr. Geor,ge Goodhue which is not completed properly. S~ onded by Clffin. Lewis. All in favor. Item 4C - Revision of Urban Renewal Project area - The City Manager ad- vised there were sOIJe changes recommended in the Urban Renewal Plan and the Council meeting '.'Jas moved to the adjoining Urban Renewal Office wheH an appropriately marked map of the City or Seward was used to demonstr&tE the changes recommended. Mr. Don Penner, of Alaska State Housing Auth- ,- ority, pointed out Urban Renewal Blocks 2, 3 and 4 recorr@ended for re- moval from the plan for the reasons that after the permanent boundries ,_,..) or the plan had bee~ established it was found these blocks contained a number of . .nonconforming lots; that these was no provision made to acquire this property and that ASHA was or the opinion to amend the budget to include them, acquire them and develop. them would at this time cause over development and vwuldnot be ecomoniQlaIly,~asible; also that all of these lots are situated on the bluff above the lagoon and really should not have been included in the project. Pointing to Urban Renewal Blocks 5 and 6 west of Seconded Avenue ad- vised ASHA was recommending removal of these blocks from the,project also' that the majority of this property is zoned as recreatlOnal and ~pen space and the remainder is owned by the City and there seems no reason to have such a land use in this area; that as nearly as can ~ Regular ;:eeting of December '7, 19,';4 323 I be determ~ned at this tim,e ~'l;,en ,the, rDrQjeC'G as ,b~ing plauned i '~i;~C thought thIS properGy was Oe1-0H tne 0 Ull and suoJec"(, ,-0 lloodlll..j ~g~bigh tides; that since ~his was not the case, it would seem ~he Ll v" practical future use would be for a residential developl()ent; that ASHA had very carefully looked at this recommendation/De cer- tain the CfuJ would not be hurt in any \vay especially to streets anu public facilitie3. The Gity ;':ianager e}~plained that this propertjf is not developed and actually Urban Renewal Block 5 is mostly owned by the City - that one property owner is undecided as to use of his property, one owner has indicated a desire to improve and another has some buildings on stids and is willing to upgrade with an owner- participant agreement which requires a person to upgrade in accord- ance with Urban Rene\'lal requireernnts and provision that :'6 the owner does not iIleet these requirements that he then recei-,red the appraised value of the lot vlithout increase for the improvements he might have made since the owner-participant agreement. The City Attorney said he thought this was a terrible at';rangernent. I.=r. Penner explained tl1at these are not excessibely restrictive requirements - just the normal building r~quirements. The City Attorney asked where title was dtimately vested for such property and I.~:t; Penner said it was with the Federal Government for 40 years and then with ::,he City so far as the recreational and open space land is concerned; that the title IS vested with the private concern if the property is purchased. Er. Penner pointed out particular locations where there would be develop= ment of conforming businesses' up to standard an~ within the ! code. Clmn. Vincent asked vlhat peri.od of time was beinG allul-led for I such development and Lr. Penner ad-vised normally two years but also quite flexable realizing that people cannot always meet time dead- lines; but definately this land will not be a/ailable for speculation since speculation Lj a,;ains G i.Jrbc~~ Eene'^,a~ peiicy. Tk City I.~anager pointed out that the north part of block 5 was previously schejul~d for recreational use but pointed out that the tides will be controllel so that he recommended this area be uc;ed fer future residential de- velopment. I Proceeding with t:1e recommendations of ASHA, hr. Penner pointed out the Urban Renewal Block g was also planned for recreational use and open space and now that it is known the tides can be controlled it was felt that since .here are no longer buildings on this property that this block should be removed from ~he project to be used at a future date for either residential or light cODilllercial development with the actual determination of the zoning to be worked out at a later date. Clmn. Vincent wondered how the owners in this block viould feel about this since people were detained and not allowed to develope their property in this area and wondered if the City made this change if it would fur~her disrupt the property owners plans. hr. Penner mentioned that the project had been put te~ether very fast in the beginning and the attitude of theowners was ono rea- son for recommending tili" change. The I,Ianager advised that for instance Lr. Ray James ani I.Ir. Frank ~'loo:is preferred to have this land returned to them for development. Clffin Vincent asked if water and sewer service was provided that area now and the hanaGer ,said it vias. I Turnin,; then to Urban Renewal Bloc!: ;2(), situated on both si::les of the La2;oon Road, Hr. Penner recommended re-zoning of t:lis blocl~ froDl recreational and open space use to a cownercial reserve for marine oriented businesses - not a commercial zone for sale to private coneernes but a commercial reserve for the future develop- ment of ti,e small boat harbor under the control of the City; that a reason for this change would be to protect the downtown business district V;ilich is the heart of the conmercial area - and 'I'"hile a branch of a downtown business wight locate in this area, this would not encoura::;e a comnercial center "GO nove into this area. '.L'rle high ri.:;l: J_ine \'7aS noted a11d it Vias realized t,llat this area is no i:, in t~le high risk zone. It ~da.S poin,-~ed out tilat this is an area :':'hat viould still require ilU:':'ual ac:;:ceeLlent bet,'Jeen :':';le 0ity anci AJa3;w :Jtate HousinG Au:thority l'or any re-zonin;:;. Urban .2.enev/2..1 Block S, the lorraer location of 1":r:3H H.ad:Lo 3taticn was recon~enjed :or re-zoning from recreational and open space to coumercial 30 :':'hat t;le radio station Ilid;;lt relocate t;,ere and it ','la3 no \:'ed t:la t thi3 Hould permit t,le t-,JQ prill-a tely ovmed 10 t3 in this blcc;,:~>o develop COlilil1ercially if they desired. Clmn. Zentraire 2.cli'/;Jed~tle bie drainage ditc;l VJQull !~ake the ene parcel :1.-3 believed. lir. Penn'2r noted the pre-disaster location of l""arathon 'frailer Court in this area and mentioned ti,at he did net ::no\v Gile plans of 324 Page :3;24 Regular Meeting of December 7, 1954 ~;18 ovmers. '1.'11e City I.Tanager advised that if the Council approved his recommenda- ;~o~s on these several parcels that a letter to Urban Renewal so ,j~atin6 would acco~plish this and authorize he and the City Clerk to e::e~u~e an ammedment to the Urban Renewal Plan; that he / thouE;ht the U~SG lmportant change here was the re-zoning of Urban Renewal Block ;2) and 3tron:sly recommededthis be accomplished. Clrnn. Sadusl-:Y asked vJ:lat. 1;{Ould ev~ntually become of this parcel if there Has no chanc;e uade and the hana~er reported that it Hould be used strictly for open space and recreational uses and would be so controlled bv Urban R~ne'tl,:l for 40 years or until a zoning change would be ac;reedJ to by tne Clty and ASHA. It was ac;reed that under either use plan l,i1e placement of fill would be the same. Clmn. LeHis asked if anyone knew just now what changes this Hould make in financial considerationE and Lr. Penner said there would be no changes as regards Bbck ;20, ver) little change in Blocks 2, 3 and 4 since they were not planned for ~cquisition, in fact very little change overall - something less than ~lO,OOO.OO. The City Manager pointed out that the open space and rec- reational land would bring no return to the City, but developed and cOLlmercially zoned would bring consideral::iLe revenue to the City. Clmn. Lewis - I would move that the revision of the Urban Renewal prmject area be changed as recommended by tIle City Hana~er_. 3econded by Glmn. Albertson. Clrnn. Vincent asked if ABHA could feasibly refuse the builci- in['; ofa warehouse in Block2:J under this proposed amendment. The Man- a~er said he thought such a building could be built - that the City would control this and that in his letter he would so state that the City desired light industry to be allowed - that Urban Renewal's con- currance in this would be necessary. Acting llyr Zentmire advised t.hat he vias nOl'I confused about this Block and asked if it would still be necessary to have Urban Renewal's ageeement for any change such as allowing a light warehouse in Block 26. Mr. Penner advised that Block 2Svl2S not being recomluended for removal from the project but rather fo. re-zoning to a better use and that any re-zoning vvithin the project required concurrence of the City and ASHA. Clmm. Vincent asked if the City could feasibly sell a parcel from Block 26. Hr. Penner said this vJould not_be perrnitted,and assured the Council that Urban Renewal would not be VJor::ing counter to the Ci~y's bast interest, but to further question repeated that if the land were to be used for ligi1t industry as~posed to corr@e~cial development that Urban Renewal would need to approve the re-zoning. Clmn. Vincent said he did not under- stand how Urban Renewal could control this land vJhich they are not acquiring and not developing. The Ilianager advised that since the land is in the plan approved by the Council that Urban Renewal has con~ rol of it and with proposed amendment the Council would be bringing it back under its control and jurisdiction and making it available for US(. '[ote: Glmn. Kirkpatrick, yes; Clmn. Lev'lis. yes; Clum. Vincent, no; Qlmn. Albertson. ves; Clmn. 3adusky. yes; Actin!" l-iyr Zentmire", yes; lli.Qjjion carried. Item 4D - City Attoney1s report on status of cancellation of Seward Fish ~ Cold Storage, Inc. and Seward Marina, Inc. leases due March 27, 1964 disaster - Mr. Pollock repoTted briefly on the status of these t1;JO leases mention in.:; the voluminous correspondence with these two fin s and numerous documents prepared in the proceedings to secure cancella- tion and advised that he had received a negative reply from one and ne reply from the other; that he had filed a complaint in Superior Court asking for a Declaratory Judgement that these two contracts are can- celled; that for the record he believed both of these leases are now cancelled but desired the Court to confirm this; that he had attempt-. ed to do this by correspondence with the lessees but since they are not answering the correspondence he had filed these complaints in Supertor Court. Item 5A - Ranlution No. 422 declaring need of and Cooperation Agree- ment between City and Alaska Housing Au:thori~v as related to the community need for low rent housing - The City Manager re~rted that some 84 homes were reported lost in the earthquake disaster and \'Ii th the acquisition program of Urban Renewal and its present sta~e that we have about 15 people to relocate now and no low rent ~ouslng to. move these people into; that for this reason Alaska Houslng Authorlty had conducted the survey necessary to learn if a 10V! rent housing was needed; that the results of the survey indicated this to be ~he case and he had therefore requested Hr. Jim Clouse of ASIIA to present this progrmrr to the Council 1;\.") (f '-', -- 1,_ _ C - 1- ...,/ PaGe ;2) Regular =:eetint; of December 7, IS-54 3~5 RESOLUT 1O:J 1m. 422 I RESOLUTION APPRovn!Gl'HE APPLICATIQ;J OF THE ALASKA STATE HOUSINGAUTHORITY FOP. PROGRAI.I RESERVATION AND PRELnUNARY LOAN FOR LmHlliNT HOU3n;G: APPROVING THE DEVELOPI.:Errr, CONS'rRUCTlmT ANDQj'JX2:::nldIP OF A LO',"j-RENT HOU3L\TG PROJEC1' OF nOT TO EXCEED 5(1 D.JEL- LING UIITTS: Aim APPROVING Tim Fom,; OF COOPERATION AGREEr'IENT BET;JEEN THE CITY OF SE.JARD AIID THE ALASKA STATE HOUSIIJG AUTHORITY AiJD AU'i'I-iORIZI;,iG ITS ETICUTIOH. I Item Resolution No. 4:~2 as setforth in the Llinutes of/53 Decmmber 21, 1<;':'()4 regular meetinG was read in full at this time. ~r. Clouse advised that this cooperation a~reement which is a part of reaolution no. 422 had been used in connection with their low-rent housing program for years and years thoush only a fe'd of the provisions 'dould only 08 used in this project; reviewing that as a result of the Council's request Urban R8newa1 had made a survey to larn, if there v,as a need for a lov'i rent housing program an1 ;,ad cont:;~cta:ll()l renter-occupied residences and of these 41 were o~er-incomed for the type housin~ occupied (whicil l:leans the family had an income of ~6,)O().O() or mere per year) there VJere <; O.L~ t[le 101 vihich were a,:;e '~5 or over ancl tile remainder were in'~he low income brac;~et. ;';1' . Clouse Iilen tio:1ed Ghat their survey W2,S not quite as tilrouGh as they mi-,;ilt lL~e out, they had a9ntacted these 101 renters. Headvised further Ghat there is no financial ob1i,;ation at, all upon the Cit/ - that t:;here is an ob- ligation to cooperate; t:1at if the Council approves ti1i3 program, AS:!A vlill eOIlle in s ::'udy the area to arrive at a recoJ1lmenda cion for a sit,e or si::'es ::'0 bring to the City Council for final decision; then ASHA will ~o into a de3ign study phase 1;lhic~l Viill again CCllle o:lci to the City for decision, "md a0ain no mone.Airy cost to ::'ho City excepc; fer this tax matter \-Ihic;l is due to tile fact t:;h&t !!lost such projects are built on land or low tax return va:Lue and AS11A pai3 thi3 paymenc. 111 lieu of tc;,::e3 based Oil t[le difference oaLvieen unde'ieloped and what the de-ielopnent in pri'iate olmers:,i,8 values IJoulc;l 9E3. and this becomes a lien upon the pr01ecc: that :Lt is normallv/tf1~f1 c:,e amount of taxes a City Viould recei~e f~om a similar projec~ in private owner- ship. 1':1'. Clouse continued that such a project is required to be self-sus- ~aini~~ and as it is paid off it becomes the property of and is owned by the City; that ASH A can only operate it so long a3 they are . n"~, d ot- pnYlng Oil .~De e v. l,:r. Clcuse co.lle::l atLent,ion to the requirement of trle agreement for tile SHy to ins Lall all public facilities such as '/later and sev,er lines up ::'0 tile project boun:lrics the .>Gille as iie. '/JCuld for pri-vate o':mership am t:;he project 1;611 tilen pay to the City tile amounc tilat privaLe ownership would normally pay for such facilities: that ASHA will apy for t~ese facilities within the project and that afLer pay- mentof the prejecL in full ASSA dedica~es the public facilities to the City: th2t throug;10ut the plannin~; and construction and adiiiinis- tra tion of chis pro j ec t ASHA ',lould viCrlc Vii th th8 City and 1;j(Julli COllie in 1,lil..h r8colilmendatiol1s fer the CGuncills final de~erminatioll ah:ost every step of tje way. I T~lc City ~=D.nager not-eel trlat lO\.~T rental ~luu3in~ i3 cfcen confused "\,~1itb 10H cost housin,r:; and tl1at. to retain a clear picture of 101'1 rental housin~ it SilOUld be realized ti1at the:," are no t elaoora"ce, tilat also that they are not cheaply construcced, they may be sca~tered around tilroU[;hout t!1e CitI or they may be placed in one area. Cl{nn, Lev.Jis Cl.3~:ed 1.10\'1 J OVl ~ income and eli-:;ibility tc live in a 10Vl ren:~ project is determined. Lr. Clouse said ",,:10 person;:> must eit,1er be unemployed or earnin'; under a certaL1 amount of noney, wilie!'l is ,['le:db1e dependill:'; on t;le economy of 'che cCidIlluni ty - t.hat tenacilie studies had established this figure for Sel'lard at ~6,500.00 per year_ Council asked how this income eligibility figure was applied to such a pro:;:;r~m not to place a person vlho Illibhtata~nifX~fde~i~tl~drnorp ryoll;;;,.y and nllgn t ]lCl ,"e to pay a srea t deal/mol's ren "c1'ana II vh'e?~ wx~n ~l:\'Ye,fW prGtection to ~he pri J a ce rentalovmer. ;''.1'. C10us e s.dvis cd tho. c t:;i1e studies to arr:ive av tne eli6ibilil,y income figure Clild tile 83ta'o1is[)- lJem~ or the rate of rental too;, into consideration 3uch matter:3 and tha~ rental in a 101'J income project 'Nas required to S'CCly :20,~ under 326 P lEje .3 2:) He.::;ular meet;ing of December 7, 1>'04 'c,:;;~ of priyate~y ov,ned r,entals~ Ycr. Pollocl: 3aid he did not; under- " ~[l ld a?w clia;:g~ng less tnan prlJQte en l:.erpri:., e forthe same thing uk, _t viltn puollc funds \iaS nct competing vJith all the benefits on '",(; side of A3HA. 'l.'he "~tanager mentioned that the tenents also have to llie "ligible and w~uld not; b!'k';~nQncial able to purchase privately Gwnc< c;l;Llar rental. hr. Pollo~{of'if ASHA was saying by these fi'"ures that ,:\J,) 01:' the population would be entitled to this housing andbl,;r. Clou3e ["~l' "ed this VJas the ultimate conclu3ion. To further ques Cion repeat;ed ~IQ~ the results of the study showed that there was a need for a low iilC,)me housinG projec t; in 3eward and pointed out that ASHA certainly (lid not care to builu the project if private enterprise wanced t;o builo j- ~. The City Lanager pointed out trlat 15 families imedately in need 0.'_' lo,~ income rentals that [54 110uses were 103t in the earthquake ani j_l1aldi tion to those under-incomed families reported in the survey t:lat if the C<1Et Guard does come to Seward they will need a num1Jer of SUCD houses as military personnel is typically eli6ible for such rent- a:'L '1':'1e Council discussed at lengtll the impact upon the community of such a program to arrive at a detennination as toneed and whet:.her beneficia.:i to the community. Mr. Clouse suggested a criteria for consideration "as that if Inany people were livins in sub-standard housing and if there were better housing available at a cost they could afford that doubt- less they would move into the better housing; that their survey had shown a need for a 50 unit project of housing for persons who could not afford better housing; and noted that it is a Federal policy to improve the housing of our Nation vJhere it i3 a detriment to the public health, morals and safety. Clmn. Lewis asked how you get people to move into these housing projects and Mr. Clouse ~heir experience was that you simply developed tile project and people \~ill move in. The Eanager pointed out that condemnations can then be emp.IW.$d to remove the sub-standard units from the market. Glum. Vincent'1t"t,lat in the figures used for illustrating this program that ASHA is speai<ing of $80.00 as rent for low rent housing and that in Seward he did not consider ~80.0C to be low rent and really believed more firm ~igures should be developed for the Gouncil1s information and ~uidance; that he Wa3 thinking particularly of the fact that; there are a number of house3 in the Cle~rview Addition owned by FHA and they cannot fill those houses. Dr. Clouse advised that he was going to work on this particular prOblem next week and that it was entirely possible those hOll;:;es could be placed in dafal t receivership and then placed in ~his low rent:. housing project. hr. Pollock advised that he was particularly interest in this project since he representel a group of owners in the area and mentioned that these houses had been up- graded several times at Government expense along with various price reductions in effort to sell them; that they are now becoming quite good houses and causing concern for ~heir investment on the part:. of the original or previous purchasers. Hr. Clouse explained that the reembusrement financing for this pro- ject and the payments to the City in lieu of taxes as 3etforth in the coopera~ion agreement calling special attention to the fact that all the income from the project except for thepayment in lieu of taxes is applied to the construction lien against the project and when it reaches lOO!~ the property is turned over to the Gtiy; t:.ha t the City upon acouiring it may retain it or sell it; that such pro- jects are nowconstructed with ?onformance ~l~t.h. subdi,:,ision lot li~1~s; 30 that they can be sold to prlvate ownersh~p 1f des1red. Clmn. ~lrK- patrick asked about loan money and lilr. Clouse explained that the ASH! bonding program for construction was repaid from the revenue of the project. Glmn. Sadusky advised he could see no reason why the Cit3; would be ac'ainst 10\'1 income housing or any possible hurt to the C~ty unless P~;vate industry '~as plannin,", to build such house.'s. ~JO present ..J,.. . 0 . 1"'>.0 ' ' knew of such plan and Clmn. Vincent suggested aC~lon De taKen atthis time. Council discussed the quality of the rentals av'ailable in Seward and it was venerally agreed that many were very poorand that there was no bet~er place for people to move to. Clmn. Lewis asked if the City l\Ianager had arrived at any recomm~ndat~?ns as to locations and the City Manager said he had not stud1ed ~n1S yet, b~t would recorumend scattering the units rather tha~ placing thelil all ~n one area. The Hanager mentioned~hat ASHA appo~nt3 an overseerer lor the administration of such project~ so that this.would 00t be an ~::::-- pense upon the City: pointed out t~~t the uP6r~d1ng. o~ vhe ~ ?~m!j!un~ LY and orovidinD' employment are benef1vs for the vounc1l~ con~J_derat~on and ~ecommended adoption of t.he program. Clmn. Vincent as;-;:ed ii'ehe City of Se,'Jard vms considered a "Gaxing body in this re.:wlution and ~. ~ - '- e-:: - '... _I pase 327 Regular ;':8etinc; c: December 7, 19S!+ :l~J, Fl I agreement and Mr. Clouse said it was and to Glmn. Kirkpatrick'~ question regarding the B:roughs taxi~J.; status advised .t;lo.t th~3 project '.>JOuld be exempt from Borougn ta::es also and tney "dou.Ld pav I:.he payment in lieu of taxes to tfle City and the City would al;cate accordingly to the Borough. Clmn. Kirkpatrick - I move this Resolution No. 422 be I:.abled until the next r.e;ular meeting. ~condeci by Glmn. Vincen1:. All in favor. Glmn, Kiri~patrick said he would like to 3ee some publicity that the City is I:.hinkingof going into this sort of development and t.elling any private builder \oJiiO is thinking of coming into our area, to do so soon or be av:are of this low rent housing program. I was agreed this should be done. Item )B - Approve pa~nent of ~2,82;~.40 balance of fee charged by Roland Lane for des:L;z;n of public 1:lOrks DuDding, contrac G to be cancelled - To question the Gity Manager advised I:,hat he was not, completely familiar with all the facts on this; that he under- stood the City intended to build a Public ,lor;;:s building and employed I,ir. Roland Lane '1:,0 design it and jn the mean time the earthquake occurred and now OEP is putting up this building; that of /course, Mr. Lane is de3ervin~ of a fee for the services he performed but understood there was a d.isagreement as to the amount of service he performed; that he claimed he was asked to design more building than was to be built and he wants to be paid the fee on the to Lal low bid; that he had talk,,,d 1:;ith m{FA and in all prob- ability HHFA will pay 5~; of this additional amount if approved by the Council and if supported in detail and that he had therefore asked Xr. Lane for a detailed report of cost, time, fees and etc. I Clmn. Zentmire advised that the Corps of Engineers had rejected Er. Lane r s plan and had dravJU up neVI plans. Glmn. Kir~:patrick referred back to the original design, the fact that the City did not build it and that the architect had almost doubled the deji~n the Council had asked for, and this was a~reed. Hr. Polloc~ advised that his writtenopinion, copies of which had been distributed to the Council, was based on this being the building HDere the former City Manager wanted more building desi~ned in case additional funds became available and Clmn Zentmire and l:irkpatricl: agreed that this 'dai3 the building. hr. Pollocl: continued that i.r. Lane had desi~:;ned for .something more than the funds availablr.:) but he thought as did the Council that the fee was 30ing to be based on the design to be constructed~ that as setfor-t,h in his written opinion he t~lOught Er. Lane was legally in a .strong position but thought he was morally .\'iron~ because he thought everyone ",:as i.n agreement tilat niGht ~_r. Lane was present when the design was planned. Glmn. Lewis said he would be in favor of approving the payrnent since the City had as;,ed j.lr. Lane to design the e~~tra features. CJITln. Vincent advised that this is a buildinC where the architect over-de~igned what the Council asked for and he thought the City Vias being taken; that the only sel:,tlement he would suggest was to offer Mr. Lane ~500 and if he choses not to accep'::, it to ;0 to Court. Hr. Pollod~ advised Gllat if it v:as the desire 01:' i;he Gouncil he .f.1ould defend the CiLy ",itll zeal, :':-'l1oui;;11 he did belie~le I...r. Lane's 182;3.1 to be very sl~rCJn.s. 011J.11n9 ;:ir:\:pa t:.ric;~ - I ';Jculd D10'Je for appro ,'al of the pa yr"en'.;, of ';;2, s:~:~. ,I~O tile balance 01.' the fee chan~ecl by ~oland Lane for desi,,;n of the P,.blic ;'lorks i3uildinr; and con;rac t to be cancelled. Seconded by Clum. Lewis. Vote - Clrim. ;:irkpat,ricL:, ves: Cbl11. Le\'Ii3, yes~ C~,mn. .'[incer:tl; no: :e'm.n. ~\.lberts()n, yes: Clnm. Sadus]~y, yes: ActilL; j"ayor .681'1 t:-nlre, "'-res. 1'-...0 t lOti pas ~ ecJ:...!- I Iterii 58 - Receive bid tabulation and possible award for supplyinG fuel ezcept diesel for elecGricity :;eneratbn - The City Eanac.:;er ccd \'is ed that we had rec ei ved jus I:. t'/lO old:::; and one ,:hich ',ias the hi~h bid was not eligible since it, was received to late but was here presented for comparison purposes as follows: Andy's Oil Delivery - furnace oil, ,~ .l?~ per gallon; stole oil, 4P .191 per ~allon; r;latsjold Fuel ineli~ible bid - furnace oil, -; . :"u5; s L,VJe oil, ~ .1~5 and referrin~ to the tabula~ion made by the ~ity Cler~, vlith copies to 1:.:1e Council and includine;; the 10'\J bids for 19);(; emd l~~J pointed out that Andy's Oil Delivery bid for both items was quii~e a bit, lo\,:er Ghan the 1'>~3 10.,'1 bid and represent.ed a savin~ 0f .GIS per gallon on furnace oil and .014 on stove oil. Regular retail prices fer all three companies for lar~e quantities delivered, .205 for furnance oil, .2::5 for stove oil. The l"anager recormnended Gf18 contract be awarded to Andy1s Oil Delivery.:;lmn. 1e,'li3 - I would ~~28 Page 3 ;20 Regular ~eeting of December 7, 1~64 ~; Z J_l@t Andy's Oil Delivery bid be accepted. Seconded by Clmn. Sadusky. _lll in favor. - .~. ./ ~ It err; 5D - Receive bid tabulation and possible award i'or supplying 311 tires and tubes to City - Acting Mayor Zentmire ad~sed that he ~ould not vote or discuss this item because of his financial interest io the Iviart Variety; the City Clerk advised t.hat Clmn. Zentmire had filed with her the declaration required by Section 12.4 of the Home ~ule Charter and the copies of which had been provided the Council. 'rhe C.ty Manager advised that two bids were received within the time limit1and had been opened at 12 noon on December 2, 1964 instead of ll:a.m. December 1, 1964 but that no bid had been received after the dEBiline. The Council having received a copy of the call for bids and the specifications as well as the tabulation prepared by the City Cler} , vhe l,lanager reported that the low bid was the r.lart Variety at $393:1,. 4Zt and Desser Tire and Rubber Company bid was -1>3330.'70. For purposes of comparison, three of the most commonly used items included in the specifications was bid by Mart Variety and was bid by lase years low bidder as follows: SIZE TYPE 1963 Low Bid -PI] . 87 90.87 164.4:2 1964 Low Bid <~13 .0$ 76.09 155.5) 6.70Xl5 10:OO){ 20 13:00X 24 Mud and 3now Hi-way Type Grader Clmn. Vincent asked if this indicated a general reduction of tire prices and Acting Mayor Zentmire said it did not.. Clmn. Vincent - I would move the Mart Vari~ty be awarded this contract. SecondecJ-..l2..Y Clmn. Lewis. All in favor wi th Acting I\lyr Zentmire declinini'; to vote as previously declared~ Item 5E - I.B.E.W. requests including renewal of wage and working con- ditions contract - The City Manager read the November 23, 1964 letter from Mr. J. S. Armstrong of the International Brotherhood of Electrical fiorkers in whi~h offi~ial notification of their intent to open the ~, joint labor/:t)f. h~gBt~~tion and discussion of six items and discussions of four additional items, calling attention to the fact that the con- tract expires ~Iacil 1, 1965 and requesting an early start to negotia- tions; noting that the Council had previously received copies of the letter, copies of the present agreement and a resume of the wages paid in tr:e various job catagories both overtime and regular /time during lYb3 and the first ~hree quarters of 1964 as requested by Clmn. Vincent. The City Manager suggested a study session of the Council to go over these items and this was agreed co be scheduled for after Christmas. Item 5F - Authorize lease to Army of Lot 14 and 16 through 27, Block 35, O.T. and Lot 24, Block 34, O.T. for Army Recreational Program - Acting Myr Zentmire asked if this was the Same Army Recreational Lease as authorized a few months before, and the City Manager said it was, that the Army must have another lease to meet their require- ments for an annual calander lease for such facilities; mentioned that since this lease has developed out of a long standing zoning variance, that Ordinance 315 is not being implemented; to Clmn. Ven- cent's question advised the fee was ;JJl.OO. Glmn. Kirkpatrick - I move for approval of the lease. S~conded by Clmn. Albertson. All in favor. Item 5G - Revision in terms of agreement with City Attorney - The Council previously having received a copy of Mr. Pollock's letter advising of a need for an increase in fee, he advised that he could not really state it any better than he had in the letter; mentioned that the former City Attorney had operated on a flat fee basis and had not been able to continue on that basis; that he had been~are of this and had offered to serve on an hourly basis plus a fee for travel on a reduced basis, but had found that he could not continue on this lower than namal scale which is currently $35.00 per /nou:r~ for mos 'C Anchorage attornies: that if the City wished to examine this matter it was entirely correct that it should do so; that he wished to say that he was very interested in contihuing with the City being inter- ested in the City and its people. 'l'he City Eanager recommended that the Council continue witi1 l'Ir. Pol- lod;: though it is a higher fee; reported ti1at he had been very sat- -~ .' Page .3 2';: ~-teGular ~=eetin,_; of Decemoer 7, 19GLr OJ ') 0 d~~'3 I isfied with his services and ~~hat ti1e '.lOrk he had done had been bUO 1 and dependable. Actin~ ~ayor Zentmire asked how long Mr. Pollo~~ ;,'ould be away from his office a3 a result of his Senatorial duties ~nd [iX. Poll;ck said he v:ould be ai'lay only for the Legislature fend pre-Legislature sessions ~ that he had arranged Wi0;1 hr. James Clcus8 \.1110 vias ]:no'.'ln to the City from :fonner 1iorl: to serve in his absence. Clmn. Kirkpatrick - I would wove thCit \'Ie continue 'GO retain [.Ir. , Hov,ard Pollock as our _City Atcornev \'I~ the increas ed fees as :.; e~- forth in his letter of November 25. 1904. Seconded by Glmn. Lewis. All in favor.lIr. Polloc.: ad'Jised "chat he did no~:; reali,;e vhe~ity Eanaf;er \.]as ,soing to ma;(e a recGmmendacion on his behalf and als(. that-he SllOUld hine requested to be e::cused but just hadnot reali~:\ed tile motion "v'{as saint; t.c corne 50 fas t. '1U.,e.[J....l,""'- ~ I&--"'~' ""0/ fhN,,> . . Item )1I - Receiv'ed'eJinouelft lS'54 Sevier Assessment and lei.lnquent leal Property Tay List for Years L5S-6o, lS5c-5l, lS6l-62, and lSj2- 5J; and instruct City Cler~( and City l:anager re~&rdin~ lS'~4 Fore- closure List - The City Kanager reported that a foreclosure roll had net been prepared in the fall of l~J3 a3 previously planned due to the City beins host to tie Lea~ue or Alas~an Cities Convention then tlle preparo.tions for the All-American Jity Awo.rd and celebration and the ear :~ilouake; tha tit is for the Counc il to determine uhen a fGre- closure roll 'dill be prepared. ti1at th3Gity Attorney advises -chat 3e'dard is -<:;he only city he knovo's of ':rh'3re tllS foreclosure isno t riGht up to date; that \'11ile tile collection reports would indic2te that collecciuns are fairly solid, trlat he recommended and the City Gle~c-treasurer concurred that tux rolls 1~~~-6o, 1~60-o1 and lSSl-S: be foreclosed. I Mr. Pollock reviewed the discussions by the Council at the time of tlle last foreclosure v;here in the @flemomic conJition of t11e community and tlle fact that the lcreclosures had not been kept. currenc-, so that in 1955 and l~~C four tax rolls, the most recent of which being 19:.;-)-57, were foreclosed and then in 1;':J.2 and lS.:)3 ta~; rolls 1')3('-58 and lS5[;-5S 'tlere foreclosed; that the Council is much closer than lIe is to tlle community and its capabil i'~ie.:i but t:wu;jht that t;1e Council should realize thac the owner has even more t.ime than the cne year of redemption to pay the ta::e,3 in that until t118 City devellpes foreclosed property with a public use or sells is to a third party, th2t the former o',mer may come in and repurch2se by payin~ all taxes and o.ssessoents asainst t.he property. 'Gimn. Vincent as:ccd if soniC of these lots Here in the Urban Rene',-;al project. ami the \~it..y Gler:~ advi3ed this "'f",jas probabl:/ tile case but. that tl1ere \;ere vloul:i be several lnonth!3 in ':lhic11 the lots could 08 srJ.'lcl .frOlL1 -::,h(3 additional e:=:pense of publication by payin:~ the ta::'es. r'l L' T l.1. c1 -". 1 . 1 " . ,J ~nnc a:.-JlS - ..... ~:.Jou..._CJ.. r:~ove \.d1e IJl"S'll'>'lano..c,:er3 reCUlliG:enClc.tlon be accep::..- ed and ~he delinauent ta~'es for tax years lS5~-5C. lS~O-Bl and 19J1- 0~ nlus 18S' sewer assessment installments no. 11 - 10 be foreclosed. Seconded by Glmn. Albertson. All in f'ilvor. 10 7/"1 c64'7'~ 1 kunicipal Item >1 - iteso1ut.iol1 I';G. 4,-:~, Judget - Resolusion ~o. 42~ \'Ia~ read in RESOLUTI01' Ire. 423 Bt; IT HESOLVED th2t the lS~4-6) Bud;:;ec fcr t~le Jity of 3evlard, be 2nd hereby amended GO be as fo110'ro'.;;, and t,le llloney needed t1:1erefor is hereby appropriated from G~e eXvimated revenues se~ forth below: I fotal Estimated Revenues 1ncludin;:; Interdepartmental ~larges and Disa3ter Transit;ional Jrant3 from U. S. Governznent; hunicipal Disaster Transitional 'J) ~, ,") 1 -., ....: ~)""-, ...L)J. ""1 ,"r." --iJ-- . uv lJ G,)3,S;5l Electric * Includes ~~5,OOC gran~ from USA-State ;futer ** Includes ~30,OCO grant from U3A-StEete 3',14,5U!j':' ~2, 2GO':":' .;jn. LtC. G 51 Budc;etted 2::pcn3es: Gouncil Contigency for ,ih:-oa::;ter Recovery ~ PoJ.ice Fire l;~, '~;u " .., -. .~ ,)4, -L)) ;; (1 ,~ll :330 Page ::~,U ~egu:ar ~'leet~ng Qr Jecem~er 1, i~.)~ it\" :Z ,) :.r,;~et j~lOp .1 lr(wr ;i.vl1 Defen3e J:~neral Gov 1 t and Admin. 3)ecial Government ?ax;:s and Recreation 'i> L:G,u/5 ,?5,?lC -c- ,_, rr:: ;-~l, 31/;~ lrl_~ '),', (0, f:,t.};' C? ,",','ll, ./ --...,,/ '_.1/;' 1,2CO 06" c.~l ./ , .-' / :nectric Alailable for Capital Improve- mc,mt /later .\.'/ai1ab1e for Capital Improve- ment 2Sc,OlU -, rJ:' 'cr. (V,Lt-.....v '-'c ~').... J/,).J) 3 ~-~ !I CJuJ.,. 4'76 t-100 Ame.llled Grand Total Expens es ";1,]40,651 Certified First .3upplementa1 Tax Roll as of IJovember 12, 1954: ileal Property Personal Property 1;,:' OC" cl'7 O'G 'j'O, ;n~4, 0 . _2,156,177.68 "C, 1" ~ . ,I '-1'7, )U,);44.oo Boat Tax in dollars 1.1,570.00 This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by t;he Cornman Council of the City of Seward, Alaska, this 7ch day of December, 1);04. The Eilna;,;cr advised that this requested amendmert \'lasi~SiCallY in- dicated as it would be at the time of the first quarter financial stateemtn presentation under Item 5J of the IJovember 16, 1)'04 reG- ular meeting and requestedt;he Council to direct any questions di- rectly to the City Comptroller except that he wL;hed to recori1':1end and call attention to an item of .';00,000 for street and sidEr.'Iall~ improvement3; that the Council ':las aware of OEPfs officia:l~I1:,i.(' re- pair and replacement of sidewalks ~ilierein if the City llad a program of its own it would be eligible for more OEP progrlliIl tharr if not and this was part of tIle purpose in Ule recommenda'cion and also t;hat, about $15,000 is being requested for additional street, improvement work if the Council approves it. ~ i ....,,-;'" Acting Mayor Zentimre asked if the City's application for fire trucks under the tran3itional funds program had received fa'ilorablo decision and the City Manager said that the decision was not yet kno1,'m and '.-vould prefer to make ano ther budget alllendment \-vhen the decision is knovm :tather than aitempt to anticipate it - tjlC .JdIll8 approach for the applica~ion for two police cars. Clmn. Vincent asked how the staff could justify ~176,24J for general and administrative expenses. The Comptroller mentioned that the map- pin~ program estimated at ~lO,OOO is something which has to be done due '(,0 annexation and the fact that we do not have maps on a lot of the newly annexed area and this is an additional item; that there is an increase of insurance rate3 as regard to workmen's compensation additional coverages and that ",,8 do not know hOvl much "Chis is Going to cost the City, that we don't know that it will cost ~30,OOO for insurance, but also do not want to ask for a budget revi3ion each time we receive em insurance bill; that the ~6,COO itew for radios under capital improvements is an additional item and the City han- ager advised that II ,Z; Ie Construe tors had offered the radios they had us ed this summer for ',,:;, c55U aut he had not ;mo1:'Irl ~he priC8 at tb e time this budget amendment vIas prepared and sine e the radios ~Iere '\'Iorth about 4>5,800 new had submitted the amendment at ~o,OOO; that these radios can reach out to about ~ile 18 and will pruifide the fire trucks with a base station and there will be nine additiona:l units to be used throughout the City forces; that he did not know these very good radios would be available until after t~e support to tLe transitional fund fir3t quarter report had been submitted to the ~ , , I , ...",,,.. :.~ ag c: rle~ular geeting of December 7, l ,-, - I ...l..':;'.),+ OJ lI]lii deL". :.uditcr,,; and the State and did recommm:l approval of thi-, ' .... purcL8.~.j E: . G tnn. Vincent said it. ',,,as jus t t.hat a budget of over a million d:,11ar3 for :<, :2GC people he thought was a fri~htening tllin61. <. I ~~ntinuing with the review, the Comptroller mentioned the ~13,U~O i t.eli1 \'Ihich appear3 bo tit the Civil Deiens e Judse t a3 emergency ..'u,1d e7penditure and in the various revenues as a re-embursement anui:- ipated from OEP, this l1:presenting costs the City had durinG tlw erilergency and of course, various agencies were responsible and :;he bills have not been paid in all instances, the City bil~for these expenses and the money comes in fro!!l time to time - for instance, ~lG,OOO today, and therefor, this item included in the Budget; tilL:; being the same sort of expense as reported by the Auditor::; al, audit presentation tire. Clmn. Kirkpatric;,: - I move for a.l?I2l:9':aJ. 2..r RS.Jolution Iio~ i+:23. Se.Qonded bv Clmn. Albertson. All,in favor. The City Manager advised he had included the City's loss on the Faulkilier property where there is still a balance payable of ~g,ooc and "e:ne purchase this summer of t,he Assembly of God proper'ey in tIle ne,,1 sub-division and the Kiss property adjoining tIle new Gity-3'tate Building and across the alley from trle ne\'1 Fire Station for approval to be paid from the transitional funds; that, he did /noe yet, have approval on this, but has asked. Clmn. Kirkpatrick as.."-if it vias necessary to get specific approval and each and every e::pense under this transitional grant and the Eanager said itms; that this Vias what occupied he and the Comptroller for two days in Anchorage re- cently - that it was necessary to develope and defend in great de- t,ail each e:~pense and they :1ad done this \'Ii th the help of the audi::'ors. The Comptrolle r mentioned another ne\'1 i tel1l applied for vias lUu,; of the cost or the 1(;54 sewer assessment plus interest 011 the City owned properties in the Urban aenewal prcject,. I Item 5J - Extend the completion dat,e on the hospital ele~ator contract - rrhe T,:anager reported that this contract iG past the completion date and the elevator could not work freely due to the manner in which the hoses were install in the hospit,al basement; t,hat an additional time extension had been requested by the con- tractor through the architect due co shipment cf 3pecial items on the elevator and with the Councils approval thi3 additional. e::tension of completion date would oe from Cctober 15, lS64 to December 1, 1954. No objection. I Item 5K - Extend completion date on Fire Station construct,ion contract - The hanager ~dvised that the contractor for t,he Fire Station had also requested another ext,ension of completion date to December 1, 1~64 and that this one he couldnot reco!!~end. He advised that the contractor had had a lot of delays which he con- sidered mostly the fault of :he contrad:c:c; that the City had taken occupancy of this building on September 1, lSS4 after assurance that it would be completed on that date and that he~ould not rec- commend still another extension beyond that date. To Clnm. Sadusky question the hanager advi~ed that the completion date on 'c;his build- ing had been March 15, 19j4, that there had been a 30 day exten- sion for winter weather and then a 3C day extension due to trle disaster or Way 15, 1964~ that the work Vlent very slowly this surruner and most of the finishing work done after tIle City had moved into the building on September 1,1)'64. Glml1. Kirkpatrick-- I would hove that we place llr. Cameron on penalty effective Sep~- ember 1, 19~4. Seconded by Clmn. Sadusky. Vot,e - GIffin. Kirk- Mt,ricI-c, yes; Clmn. LevJi3, no: Glnm. Vincent, no; Clmnl. Albert- son, yes: Clmn. Sadusky, '[es; Actin'~ I,Iyr :'::entmire, yes. Hotion Eassed. Item 5L - City Manager'3 report - (1) that further to the Council's instructions to write letters requesting a sea-train rwnp for Se'dard and 30lici tine; support where ever possibJe the Lana.;er re- ported that he had written such letters to the Alaska Congressional de] ez;ation as well as t'dO ConGressmen frOGl Dele';;are and Ohio v,here he thouS;l1t there mi:;ilt be assistance for Se'"ard7s cause and he read the letter3 of reply indicating support for a sca-train slip in Se',Jard though some letters vere written by the Senator1s aids ~, n c" f'n. (,,) +' ,1 'd . d d .' as 'vl1ey 1,,~lere out c:';" .l./il.8lr O:...llce. .~ vna"c n8 lla~ at-ceD' e l"lle ]orou~', Asser.lbly meeting a,l Decemoer 1, comrnencin,'; with an ec:ecutive session at (;;:00 a.m. and continuin.~ \!ith the reJ;ulClr se.38ion eight on throu~h the day and resulting in a vot,e adopting the tax ,n 'y') J~)kPage 33:2 Regular Ueeting of December 7, lS~4 u:C'iinance; that he had opposed the tazinE:: of boats at true value 13 instructed by the Council and though this discus:..;ion ~ntinued ~i):' l~ hours the tie vote Vla3 broken in fa70r ci' Gruci~15'i5at assess- U21t. elnm. Vincent asked vJhat effect the Assembly t:lought this ;;li:;ht hc.ve on the averaGe commercial boat, acmer. The Banager ad- 1i3ed the Assembly had not actually considered the matter on that "7a3is but is going to work toward establishing true value as the uniform method of assessing boats at least in this area and 3tate ."i:le if it can be accomplished; tllat thi" is a basic s::el8'Gon 01'- linance 1:lhich would be amended from time to til1le perhaps over the next two years so that he thought it was a matter of prime import- ance that our representative be present at every meeting; that there .is no firm estimate yet of what the Borou';;l levy will be, perhaps, fi ve mills; refre'shed the Gouncil t Slllelilory that household furnishings and strictly personal use type personal property would not be asseSSEd but all commercially U:-:Jed personal property '.'lould be taxed plus pleasure automobiles, boats, tr2.ilers and etc; "(;;lat they.had sub- i::it.ted the City/s resolution of petition to t,i]c Ac)3Gwbly [or iu to reapportion its 3elf and Give t;he City of 3eward a second Assembly- man and the Assembly agreed to take this action, though they are conC8rned as to h01:J "hey vlill gct tile additional Assemblyman for the area outside the cities and are now lookin~ into this. Item 5r,; - Instructions to City Attorny reGardil1~ ordinance amend- llient for a second representative on the Borough AS3embly - The City Attorney advised that he and the City ;.;anager had discussed a formal ordinance providing for appointment of representatives to the Assem- bly and that ;lad forgotten about the constitutional provision re- quiring the representative to be a councilman and Ol~ course the char- Ger says the Council shall appoin~ but does not specify a council- man to serve and the statute seems i~ conflict 1:Jith the Constitution in not r~quiring a councilman and it, requirinc:; appoint;ment; only. 'l'he Attorney sueges Gad Ghere were several waY3 of approachins thi3 problem, Ghat it :night be an amendment tot;he COIlstivution mi,)lt be one 'flay though Gonstitu'cional amendment ha::.; never been accollllp- lished though possibly it. could be accopplished this time; -chat this is wilere 1[78 stand: that you are entitled to t':IO representati.ves and t1ley have t.o come fro:n the Gouncil; and these tlle same provisions that are embodied in Ghe present; ordinance pro'viding for the one Assemblyman and three C11tcrnates. Item 5:iT - City-State Building under OEP reconstruction and City tit;lE'- The City Attorney advised that in discussion 1.'I'i::'11 the Gity Cler}, :1e had learned that just before t,he earthquake t;he StaGe 11ad almosG fOl'l.:ed the Gity to a6ree~ 00 accept ti tle,.,.;1WLTEilsponsibili "y for administration for ielle old Stat.e buildin:;;t"Ti'at now OEP was goinG to rebuild the building and he wondered if' the Council 'fJOuld like for him to try to ver'y this transfer of~itle as it 1:Jould apply to the neVJ building which he is in Juneau and the Council advised him to, by all means assist it in this matter. Item 50 - EmerGency Route - C:lmn. 'Jincent asked if it VJas intended tc lceep the emergency route open for use and the City Nanager said it, 'Nas - that:, is was only temporarily blocked forcodaY;0hat the street superintendent .would be back from Anchorage tomorrow and also the front-end loader would be back into operation in a day or two and this route would be back in use. Clum. ICirkpatrick - I move we adjourn. Seconded by Glmn. Sadusky. 11:55 p.m. ~CIEST: APPROVED: a/Wj;;2, .I1;~i.J Perry R. Stockton+ I.Iayor 7ZLl7;--;~,.E 2/ h~' Beatrice E. Watts, City Clerk-treasurer n5er~ ~o I~em 5N: ~ha~ ~he Ci~Y'5 agreemen~ ~o do ~his ra~her ~han see ~he S~a~e ~urn ~he building over for surplus sale was relayed to the Legislature jus~ before the disaster; .~ ::/. t'i: ,..... - \..- - ....,~~ " . . ,. ,.. , ~ ,- . , " t .,. This is the Record Copy of Page No. 333A , Volume 11, attached to and a part of Item 2 of Page 333, VolUme 11 of the Minutes of the December 21, 196~.. Regular Meeting of the Seward City Council. ~a?- "U1~ City Clerk-Treasurer At 8:10 p.m. on Dee ember- 21, 1964 Mayor Perry Stockton con~ vened the Seward C11;y Council as a Board of Adjustment as pro- vided tor by Section 2.l00(E)I+. of the Seward. General. Code of Ordinances tor the purpose of conducting a public hearing on NOTICE TO ABATE AND RDtOVE BUILDING SITUATED ON LOT 23, BLOCK 16, ORIGINAL TOWNSITE AS FIRE OR HEALTH HAZARD. Roll was called and those present were Mayor Perry Stockton,. Councilmen John Sadusky, Del Zentmire, Galen Albertson and William Vincent. Clmn. Frank Lewis arrived at about 8:15 p.m. Cl.mn. Kirkpatrick was absent. City Manager Fred Waltz was present. Mayor Stockton asked 1fthere was anyone in the audience de- siring to speak on this subject and there being no response took note of the tact that only Mr. Don Penner of Alaska Housing Authority was present in the audience. Mayor Stockton then requested the City Manager to review the administrative steps which had been taken leading up to this public hearing and review of the manner and form in which no- tice ot such administrative procedure and this hearing had been given to the property owner. The City Manager reported that upon receipt at a very adverse fire inspection report on this property trom the Fire Chief that he as City Manager had entered a Findings and Order in accordance with Section 2.100 of the Code, had tn-corporated this into a NOTICE TO ABATE OR CORRECT EITHER FIRE OR HEALTH HAZARD which included the t:Lme, date and place of this public hearing, and which notice had been personally served by a serving Officer upon both Ruth Andrews and Ralph Andrews and which had been posted on the property in question. Mr. Oscar \fats:t~ld. Fire qtjief. ar- rived at ~his time. The City Manager advised that he would like to review the findings of tact and recent efforts on the part of the City to secure correction of these problems; that the building had been inspected by the State Fire Marshal on January ~, 1964 and as a result had ordered Mr. and Mrs. Ralph Andrews to abate the use ot this building as a rental and this had not been complied with; that the City had considered taking legal steps to secure condemnation of this building in con- nection with the Urban Renewal Project when the project in.. eluded the entire City, but this was not followed up when the project changed; that since then the Fire Chiet had re- inspected the building and tiled with him the report on which this action is based, and which shows the condition to be very little changed from the earlier report by the State Fire Marshal. Clmn. Fr arri e t t i time. ~ A dr ws ve at t e. . atsjoIa advise t at e a not re spec t e u :ling &Jain but had retiled the report. f1 g~/) VILlII) -;(,/,(' ~ ~~--rft.<L...... Mr. Ralph Andrews said that he had arranged to have an Attorney present to represent them at this hearing and did not know why he was not present; that his Attorney had been in Seward in discussion with h1lll all afternoon, and since he was not here would like to ask. BODle questions himself: (1) who made the inspection and report and what qualifications did he possess? The Fire Chief advised that Mr. Robert F. Crouse, State Fire Marshal, and Mr. Gerald Phillips. Assistant Fire Marshal, and he had made the inspection. (2) Mr. Andrews then asked where they got the idea that the building was subject to collapse; ehat in his opinion the only danger ot collapse would be the danger ot the nearby trees falling, and that he had taken this up with the former City Manager to have the City remove those trees. Mr. Andrews declared that the building in question is as good a building right now as it was 20, lS. 10, 5 or 2 years ago; that they haa had the building rewired 10 years ago by a qualified electrician. Please note that these minutes are a summary and no eftort whatever made to record a verbatim discussion, that heated argument on a point once stated is not repeated since the Mayor advised all parties as necessary that the purpose of t.his public hearing was to secure testimony and ~ This is the Record Copy of Page No. 333 1?, Volume 11, attached to and a part of Item 2 of Page 333, voIUme 11 of the Minutes of the December 21, 1964 Regular Meeting of the Seward City Council. a """t~c d.- fw czzta~ ~ City Clerk-Treasurer evidence, but that a decision would not be made at this time. Mr. Andrews advised that he did understand this procedure but would go on record at this time that he did intend to con- test any 'decision in support of the City Manager's findings. Mr. Andrews reported to the Board of Adjustment that he did have fire alarms in the Alaska House, that there were two large CO2 extinguishers and two smaller ones, that he has hoses ( and most places in Seward do not have hoses he con-, tended), and ladders and fire escapes, and said he would defy the Board of Adjustment to find any place in Seward which has more fire protection than the Alaska House. Mr. Andrews said they had had only minor fires, and have never had any electrical trouble whatever. Mr. Andrews then referred to the NOTICE TO ABATE AND REMOVE, saying that it seemed rather undecided as to whethor the Oity was objecting to a fire hazard or a health hazard, that he could not find where it said which one and thought the notice did not know which hazard it was objecting to. Mr. A*ews referred again to the presence of the trees near the Alaska House as being the only danger of collapse and said that he would like to see them removed as he considered them a menace not only to the rooming house but to the store build- ing next to it. Mr. Andrews reported that they had improved the Alaska House every year since they had owned it. The Fire Chief asked Mr. Andrews about the front end of the building where he said it could be easily seen that the building is sagging. Mr. Andrews advised that an inspection now would show that this has been corrected, and that if an inspection would be made by a competent engineer, he was sure it would show not more than 1/2 inch of sag. Mr. Watsjold asked if Mr. Andrews had secured a building permit so that the Oity could know how this structural repair was to be accomplished. Mr. Andrews thought this was going too far to ask for a building permit to put a post under the building and which he likened to requiring a building permit for changing a light bulb. Clmn. Zentmire advised Mr. Andrews that he had been present as a fireman on the inspection made on January 6, 1964 and that he wholeheartedly agreed with the State Fire Marshal's report, and believed the building to be a fire hazard. Clmn. Zentmire requested Mr. Andrews to look at this problem ob- jectively and to consider the welfare ot those who rent quarters in the Alaska House. Mr. Andrews said the same determination could be reached about any place in town, calling attention to the fact that the old Civic Center had burned, taking with it the Fire Station. Clmn. Zentmire ad- vised that he did not believe two instances were the same; and repeated that it was his sincere opinion that the alaska House is a fire hazard. Mr. Andrews disagreed. The City Manager advised the Council and Mr. Andrews that he had a copy of the State Fire Marshal's report of the January 6, 1964 inspection and would like to read it which he then did. This detailed report dated February 25. 1964 is reported here by reciting the section and titled DEFINITE HAZARDS TO OCCUPANTS WE TO FIRE: 1. Basement oil turnace. 2. wiring throughout building. J. large accumulation of combustible in building. 4.. Carbon tetrachloride extinguishers. 5. Clothes lines obstructing exits and clothing hanging over stove. 6. Wood fired stove in lobby. 7. Exits inadequate and poorly arranged. No direction signs. a. Stairways not enclosed. 9. No enclosures to stop tire. gasses and smoke. 10. Hot plates and kerosene fired stove used by occupants. 11. Walls, ceiling and floors are ot highly combustible materials. '.. . . - - ... . This is t,'le Record Copy of Page No. 3JJ C--. VolWle 11, attached to and a part. of Item 2 of Pa.ge :333, Volue 1l of the Minutes of the December 21, 1964. Regular Meeting ot the Seward Clty Council. ~L:i.;-;;e-- 7<d~ity Clerk-Treasurer 12. Circuit fuses all 30 amp. Old wiring. 13. Storage of flammable liquids in building. 14. Inadequate lighting. 15. Stairwell to narrow for occupant load. . 16. Poor housekeeping prevalent throughout building. 17. Drinking allowed and observed during this inspection. H~. Sanitary conditions very poor. Shall be referred to Health Department. and JUSTIFICATION: In reviewing the inspection report of this building, it represents as found in the inspection approximately twenty to thirty pounds of combustibles per square foot of floor area and considering all features of this building, the outstanding one is the amount of combustible material pre- sent and the quickness with which it would burn. As the safety of the building occupants is affected not only by the severity of the fire hazards which this inspection shows, as determined from combustible material used in its construction and associated with the building occupancy, but also the additional fire hazard characteristics, which are peculiar to each occupancy. The conditions found in 'this building wouldaftect the relative ability of the occupants to evacuate in the event of fire, which shows there is no margin of safety to the occupants in protection or escape. and CONCLUSION: Where human lite is at stake, I cannot place reliance on the relative possibility that adverse events will not occur, as is customary when only considering property value. I have taken into consideration the psychological factors involved in addition to the physical factors in planning escape. Fire gasses are just as dangerous as actual fire and the majority of our tatalities are due to smoke and gasses rather than burns. and ORDERS: Pursuant to Alaska Statutes, Section 18.70.070, 18.70.080, 18.70.090 and 18.70.100, I class this building as unsafe to use as an apartment house and that you discontinue the use of this building for rentals and not to be occupied until the required repairs and improvements are completed and inspected and approved by this oftice. Mr. Andrews commented that in his opin1en there were several false statements in the above report, iterating that there was a fire al ar am, system, that the carbon tetrachloride fire ex- tinguishers had been removed and that he did not know they were dangerous, that he had three ditferen~ ";fire alarms which would go off and make a loud noise with the building becomes overheated. OlInn. Vincent asked Mr. Andrews it he had received a copy of the -1anuary 6, 1964 1nspee:tlon which cited the violations and Mr. Andrews said he had received a copy and had left it with Mr. Ted Stephens, Attorney. Mr. Andrews then asked it . Mr. Jewell had arrived as he was his attorney at the present time and was supposed to attend this meeting. Mr. Andrews continued that in his opinion there were a number of state- ments in these papers that were not in accoro with the fac~s; that there are fire escapes, that there is an exit from the upstairs and one to the back and ~oto_the trontdownstairs so that it was talaeto say the exits were inadequate. Olum. Zentmire asked Mr. Andrews to consider how it ,might be to try to get out of 'that building when it might be pitch black and . full of smoke, and pointed out t.hat in determing whether or nota building is safe for public rent it is necessary to know that there will be clear access to an entrance, since in the shook of coping with a fire it a person has not crossed out through the fire exit path numerous times, and it it is not a good clear exit that there would most certainly be trouble in emp!-ying a building of rmming t:)ccupants. Clum.. Zentmire advised that he had accompanied this fire inspection team as a fireman and that he had to cross over heaps of gar- Thia is the Record Copy of Pace No. JJJ 1) , "701_. 11, a1;tached to and a part:. ot It.em 2 of Pac- 333, Yo'Iume 11 ot the Minu1;ea of t.he Dee.ber 21, 1964 Rel:.'1llar Me.ting of the Seward Clty Gouncil. ~Cd-- ~ ~c/LL.:;J/ ) City Clerk-Treasurer bage and over piles of junk to reach the fire exits'. Mr. Andrews advised that there were people who had lived in the Alaska House for le"years and that they are not worriedl that they know their way in and out of the building. CJ.mn. Zentmire advised that it is never known which way a fire will burn and that it is necessary to have good clear exits for safety. Mr. Andrews said that the people in their sec- tion of the House would have to go out the front way and the others would have to go out the back way but that every place had two exits. Mr. Andrews asked the Board of Adjustment if the Alaska House was any more of a hazard now than it was 5, 4 or 10 years ago. Fire Chief Watsjold said that the Alaska House has been a worry to the Fire Department for a long, long time; that they have tried to get action on iji,before and had to learn the procedures to follow, and now have got it started with this January 1964 inspection which resulted in the decision that the building should no longer be occupied as a rooming house or for rental of any type. Mr. W&tsjold called attention to the fact that when there had been a fire in the upstairs several years ago that the then Fire Chief. Mr. Fred Kielcheski, had instructed Mr. Andrews to not repair the damage as it was considered too serious to repair, but that Mr. Andrews had gone ahead and fixed 1 t up. Clmn. Lewis asked Mr. Andrews if he had any trouble getting insurance on the Alaska House. Mr. Andrews said that they had insurance on it when they first bought it. Clmn. Lewis asked it they had insurance on it now and Mr. Andrews said he would have to check the papers before he could answer this question; that the Alaska House is really the property of his wife and he would have to ask her. Clmn. Lewis asked Mr. Andrews if he could get insurance on the Alaska House and Mr. Andrews said that as he understood it a person could buy in- surance for any risk if they put up sufficient security, even to falling off the moon; and returned to the matter of the trees which he said he had taken up with the former City Manager who had told him he was going to do something about removing those trees. Myr. Stockton said he thought the matter of the trees is not a part of this hearing, and read from the Notice to Abate or Correct the purpose of the hearing, and the nature of the hearing being to gather in- formation and testimony; that the matter of the trees was not a part of this question. Mr. Andrews said that when the City spoke of collapse, that this is the only danger he can see of collapse. Myr. Stockton said it would seem that the fire danger is the predominate danger being spoken of in testimony heE tonight. Mr. Andrews said that if the Board of Adjustment can find any place in town with more fire prevention equipment than the Alaska House has that he would like to see it. Myr. Stockton asked it these .fire prevention devices were in the building at the time of the inspection in January of 1964 or if they were installed later. Mr. Andrews said two of the devices were in the building at the time of the inspection. Myr. Stockton asked it they were pointed out to the Fire Marshal and Mr. Andrews said he did not know. Mr. Watsjold said that they were noted. The City Manager stated that he would like .it to be clear to the Board of Adjustment that these proceedings were started to cause Mr. Andrews to desist in the use of the Alaska House as a rooming house and that Mr. Andrews was so instructed, that it appeared the instructions were not being complied with and upon itiquiry Mr. Andrews advised the Fire Chief and the Chief of Police that the people living in the Alaska House were not roomers anymore but just house guests; that this had been investigated and it is known to the City that at least one man is paying rent at the rate of $30.00 per month; that following these other steps after a considerable lenght of time that the findings of fact by the City Manager and the Notice to Abate or Correct had been served. Mr. Andrews asked who was supposed to be paying rent to him and the City Manager advised a Mr. Paul Wise was supposed to be , This is the Record Copy of Page No. 333~, Volume 11, attached to and a part of Item 2 of Page 333, Volume 11 of the Minutes of the December 21, 196~ Re~ar Meeting of the Seward City Council. ~CL 't:W~./ City Clerk-Treasurer paying rent. Mr. Andrews said 'that Mr. Wise has not paid one cent to him for rent and that he has been living in 'the Alaska House for over one year. Mr. Andrews said that he did no't know wha't more 'to 'tell the Board of Adjustment and Myr.Stockton noted that if this hearing were in a Court of Law, Mr. Andrews attorney would adv~ him the proper questions to ask bu't tha't he could realize this hearing is for the purpose of gathering information and testimony. Clmn. Sadusky asked what were the next steps in this proce- dure and the Ci'ty Manager explained that the next step is for the Council as a Bo~d of Adjustment to arrive at a Finding of fact and if it is ~ in support of his Finding of fact that they would then set forth the conditions and time limit for the removal of 'the building, which must be not less than 30 days or the Council may extend that time; that the findings of the Board of Adjustment would include instructions to the City Manager in the event the owners did not comply; that all charges and costs are for the expense of the owner and becomes liens against the property. Clmn. Albertson a.sked -'.: Mrs. Williams if the building was insurable and she sa.id she did not know at this time. Myr. Stockton said that while Mr. & Mrs. Andrews' attorney should have been present, that if he had something to say for the record that he believed the Board of Adjustment would not ignore his statements. Mr. Allen L. Jewell, Attorney for Mr. and Mrs. Andrews arrived at this time, apolegized for being so late and said while not expecting the Council to review th. entire hellI'ing, would like to make a few comments for the record; tha't Mr. Andrews had asked him to come to this hearing to speak in his behalf since his home and income are involved in this action, that the Alaska House is not the best building in town, but it is their heme and income and home for nine tenants who have lived there for a number ef years, and that it is more than just a place to come into out .of .,~'" the rain as they are all sort of a family to these people; that if there is semething which can be done rather than just move out and run a bulldozer over the building, if there are other alter- natives, that he would like to ask the Board to consider such. Mr. Jewell said one alternative would be for the City to purchase the property, that he understood the City had asked for an offer not too long ago and realized that the City would net be interes- ted in the Alaska House, but only the lot, but that the building is there, and the Andrews family cannot find a three-bedro.m house anywhere in town for the value of the lot alone, and wonder- ed what they were to do at 70 years of age te meet this problem. Mr. Jewell asked if anyone else had made the inspection wi'th the Fire Chief and it was explained that the State Fire Marshal and his assistant participated in the inspectien. Mr. Jewell asked if Mr. Andrews had received a copy of this report and was advised that he had. Mr. Andrews advised that he had left it with Attor- ney Ted Stevens and had answered it as supp.sed to do. Malor Stockton reviewed the contents of the report and Mr. Jewel ad- vised he did not wish to take the time o-r the Beard of Adjustment to go over each detaU, but would note that such items as the debris could easily be corrected. and tha't this was the sort of thing he would like the Board to consider: what must Mr. Andrews do to correct the conditiens, and if so what standards must be met, or is the Clty saying the only soluti.n ls the remeval .f the building? " Mr. Jewell continued that he did not know if the City was apply- ing the new electric wiring requirements in this case, that he would agree that t.he Alaska House does not meet the codes for a new house, but that if it was not actually unsafe and if it did meet the codes at the time the building was constructed, and that he understood it had been improved annually, that if it could be allowed to stay for a period o-r years to be set by the Board, or if it could be corrected under any applicable standards if Mr. Andrews were given a chance to make the corrections, t.hat these were alt.ernatives they were asking the Board to consider. This is the Record Copy of Page No. 333 ~ , Volume 11, attached to and a part of Item 2 of Page ))), volUme 11 of the Mlnutes of the IleC"bi7.1":~ 1964- Regular Meeting of the Seward Clty Council. ..~ 7W~ City Cl.rk-Tre..urer Mr. Jewell continued that the third main provision in the Notice was that the building itself was not stable;that he did not know whether or not the test of time is any teat or not, but that it certainly has withstood that, that the earthquake certainly would have shaken down any building which was in imminent danger of col- lapse; that the Corps of Engineers made inspections after the earth- quake and condemned some places, and certainly sent no communica- tion to Mr. Andrews, at least so far as its danger of collapse is concerned; and asked again if there was some alternative to the end requirement of getting out of the building: that the third item of findings in the Notice says danger of partial or total collapse: that in one place it says Mr. Andrews must abate and in another place it says he shall abate and/or repair; and asked if there had been any discussion about the possibility of correc- tion tonight? The Fire Chief, apparently misunderstanding the question and to whom directed, advised that there had been dis- cussion on this point and that it had been considered that it would be more expensive to repair than the building was worth. Mr. Andrews challenged the Fire Chief' a qual1t.' ications for coming to such a determination; and the Attorney pointed out again that the question he would like to bring under consideration was if repair would satisfy t.he Notice, if it would be feasible for Mr. Andrews to do the work himself, and to what standard any repair work had to be done. Mr. Andrews said this was just the point, bhat he had practically rebuilt the building himself over the years and described the things he had done in this repair. . Clmn. Zentm1re said he would like to have it entered in the minutes that the Corps of Engineers had inspected some private structures after the earthquake at the request of the owner, but they did not file any reports as their opinion of whether or not the build- ing was safe structurally; that t.hey gave a verbal report to the owner as to whether they considered it safe, fairly safe or ~afo: that they were not request.ed to inspect private properties and in fact had no business going into private property except on re- quest. The At.torney advised that he mentioned it because it is some evidence, t.hat he didn't expect the Board to give it exclu- sive consideration, but. that it. is some evidence; t.hat the Corps of Engineers did inspect. and it was not found to be in tmminent danger of collapse. Mr. Jewell cont.inued that he would like for ; a qualified inspector of structural conditions to go over the building and give a report, and if this were done, he would need t.o know what code his client. needs to follow in complying with any complaints, tihat certainly what has been said so far does not tell him much; and asked again if he had to follow any particular codes. The Manager advised that t.he specifics as related to the St.ate statiutes were seti forth in the January 6, 196~ inspection rep.rt, of which he would send him a copy, and that tihe ill8pection report also refers to the City codes which are applicable, these being the Uniform Building Code, and the fire safety code recent.ly adoptied, also t.he National Electric Code. . Mr. Jewell continued that after the Board of Adjustment comes to a finding of fact, it will no doubt say what must. be done and in what period of time, and he hoped would give an alternative or perhaps more time; tihat they were requesting consideration of alternatives (1) to revise t.he findings in the Notice; (2) t.o follow up with previous discussions and see if some purchase can- not be made; (3J to allow repair to corre~t the f~nd1ngs if still adverse; that if none of tihese things in good conscience can be done, if iti is that pressing a need, it t.he building is in that. bad need of repair, it would seem tihat t.he dead of wintertime is a poor t.ime t.o run nine t.enants and a family of five out of tiheir homes. Clmn. Lewis recalled Mr. Jewell's stat.ament that. the Andrews live- lihood was involved and t.hat Mr. Andrews had advised administra- tiive officers and the Board that. these people living at the Alaska House do not pay rent, and thought, therefore, that this point need not. be considered. Mr. Jewell said this might. be, but. tihat if 80me of these people do not pay rent, t.hey consider themselves part of the family and would go with the Andrews wherever they would go: that the Andrews had lived a long time in Seward and .. Th1a i. the Record Copy ot pqe No. ))) &: , Vol.. 11, attach.d to and a part of It. 2 of Pace ))), VoIiii 11 ot the Mhut.. of the 1)ec_ber 21, 1964 aelUlar Meet1A& ot the Seward City Council. ~dz.- ruJ~ I C1ty Clerlc-Tr...urer Alaska and they have done a lot for Alaska and he felt sure the Board would make it as easy on them as it could and do the right thing by them. Mr. Jewell then asked when the Mayor would expect to have a decis- ion for his client on this matter and Mayor Stockton advised this would not be before the next regular meeting of the Council which would be the first Monday in January, this being the normal pro- cedure, and this was satisfactory to Mr. Jewell. Mr. Jewell then asked again for his own information what standards the Board would go by to determine whether a building can be re- built, what standards did it use as a guide, such as the Un1form Building Code though this would not be the one. Mr. Watsjold, Fire Chief, advised that this building was in the Fire Zone No. 1 and that all repair work must meet the fire safety requirements of No.1 fire zone, as set forth by that Code. The City Manager advised that the Uniform Building Code would be the guide line and the standard in this matter. Mr. Jewell said, that, as they knew, existing buildings do not have to meet this code, that it is only in the event of new building or al teratione; that the only thing this building would have to do is meet existing standards and that it is one thing to meet the requirements of a new build- ing and quite another thing to meet those ot an older existing building - that the requirements are much less for an existing buildingi that 1f the Board thO'\1ght he was prejudiced in favor of Mr. and Mrs. Andrews, that it should contact the City Attorney as to what is the requirement upon the existing building as com.. pared with the new buildings or alterations. Mayor Stockton noted that Mr. Jewell had mentioned Mr. Andrews might be willing to sell this property and asked 1f Mr. Andrews had authorized him to mention a price. Mr. Jewell said no, that they had not talked too much in this regard, that he had mentioned it and thought Mr. and Mrs. Andrews had not excluded this as a solu- tion" Mr. Andrews asked if this was a part of this procedure; it this was a move to get this property at as low a price as possible. Mayor Stockton said he thought he oould safely say this is not a move on the part of the City to acquire the property at a low price; that since the inspection of the State Fire Marshal and since negotiations between the former City Manager and Mr. Andrews for possible purchase by the City and which were not successful, that the use the City had in mind, that of locating the new State Court- house and State-City office building there, has been settled and the building will be placed on the site where it was betore the earthquake, and that the Kiss property has since been purchased to assist in that location. Mr. Andrews thought it strange the building should be considered to be in this bad condition all of a sudden, that it 1s assessed at some $14.000 and he thought it strange that all of a sudden the City considers it a total less. Mayor Stockton said he thought no one for the City had said the building was a total loss, but Mr. Andrews thought asking him to remove the building was the same. Mr. Jewell said he was sure the Board realized that a person who has lived in a property for a long number of years has strong feelings about it, and would also understand Mr. Andrews contention that there would result to him financial loss, that the building would be gone, that it is too large to move and probably the City would not let him move it as it is. Clmn. Albertson noted that the Fire Marshal's inspection report required the tenants not to live in the Alaska House but did not prohibit the Andrews family from living there and Mr. Watsjold noted that the City has now gone beyond that in this present action and is asking for the removal of the building. Mr. Jewell said he was glad this had been brought to his attention and that this should be another alternativei that if there should be a de- cision that in the wisdom of the Board and a concern for the pub- lic safety that this building must not be occupied as a rooming house, that consideration be given to permitting the Andrews family to continue living there. Mr. Watsjold advised that this had been determined at one time and the Manager then reviewed again the steps taken by the State and City jointly to to bring Thle 18 th. Record, Copy ot p... No. ))) H , Vol.. 11, attached to and a part ot It_ 2 of Pac. ))), VoIiiiii 11 ot th. M1Aut.. ot the J)ec_ber 21, 1964 Re&VJ.. M.et1Q& ot the Sward Clt.1 Council. ~&.., ~~J City C1..k-T.....urer about a cessation of the rental use ot this building and that Mr. Andrews had not complied; that he had then reviewed the re- inspection report of the Fire Chief and entered upon the present action. There followed disoussion by the group and with refer- ence to the previous inspection report and correspondence re- sulting therefrom, which was not familiar to Mr. Jewell. Mayor Stocktnn then asked the Council its wishes in connection with arriving at a decision on this matter at the next regular meeting of the City Council and it was agreed this was a reason- able schedule. It was agreed that Mr. Andrews would receive a proper written notice of the finding of the Board of Adjustment. Mayor Stockton reviewed the fact that Mr. Andrews had given notice to the Board of Adjustment that he intended to appeal if the Board's decision was against him. Mr. Jewell said he hoped something could be worked out. . . Clmn. Albertson - I move that this public hearing be adjourned. Seconded by Clmn. Zentmire - All in favor. Page 333 Regular Meeting of December 21, 1964 33B . Since it was necessary to transcribe the minutes of Item 2 - Public Hearing on Notice to Abate and Removebuilding situated on Lot 23, Block 16, Original Townsite as fire or health hazard - immediately following said public hearing and prior to the trans- cription of previous Council meetings, and to distribute numerous copies of said minutes a copy of the transaiption consisting of pages numbered 333a through 333h are attached to page 333 of Volume 11 of the Minutes of the Seward City Council and are hereby made a part of said minutes. Myr. Stockton then declared the public hearing on Notice to Abate and Remove building situated on Lot 23, Block 16, Original Town- site adjourned and convened to the Council as a regular Council meeting. Roll was called and those present were: Myr Perry Stockton, Clmn. John Sadusky, Del Zentmire, Galen Albertson, Willian Vincent and Frank Lewis. Clmn. Richard Kirkpatrick was absent. Item 3 - Minutes - Minutes commencing with page 214, partial of regular meeting June 1, 1964, sp~cial meeting of June 11, 1964, and through page 229 partial of regular meeting of June 16, 1964 copies of which had previously been presented to the Council, the Myr asked if there were any corrections. Clmn. Zentmire - I would move for approval of the minutes pages 214 through page 229 inclusive as read. Seconded bY Clmn. Vincent. All in favor. Item 5A - Various requests for approval of applications for renewal of liquor licenses - In accordaae with the requirements setforth in Item 5A of the regular meeting of November 2, 1964 the Council reviewed applications by George E. Goodhue dba Yukon Bar and by James V. Bogan dba Nugget Bar. The City Manager advised there was no adverse report on the application from Mr. Goodhue and there for recommended its approval; advised that Mr. Seely Hall of the Seward Branch The First National Bank had informed the City that Mr. Bogan was securing a loan with which to pay all property and sales tax due the City and further that this loan would be approved the following day, so that he recommended approval of Mr. Bogan's application also, the fact of the del-- inquent property and sales tax being the only adverse report on this application. Clmn. Zentmire - I would move for the a roval of license rene al for N et Bar er James V. Bo an contin ent on hi ai t es in the m rnin and the a roval of the Yukon Bar. owner George E. Goodhue license. Seconded by Clmn. Lewis. ~l in favor. Item 5B - Resolution No. 422 declaring need of and Cooperation Agreement between City and Alaska Housing AuthDrity as related to the community need for low rent housing - it was rev.wed that Resolution No. 422 and the cooperation agreement which is a part of it had been read in full at the previous meeting and the pre= sentation of Mr. Jim Clouse of Alaska State Housing Authority, discussion of the Council and recommendation from the City Man- ager was reviewed. The Manager noted that Mr. Don Penner of ASHA was present to answer any questions and that he himself would answer any questions he could. . Clmn. Lewis asked if this proposition had been posted and publicized so that people could see it and raise any objections they wished to. The Manager said he had not posted it but had reported it to the Chamber of Commerce and had reported the program over the radio. Clmn. Vincent aSKed if it had been put in the Anchorage papers to learn if there was private capital which would build and this had not been done by the City or ASH!. Clmn. Zentmire spoke in favor of the low rent housing program, advising that his preliminary objections had been satisfied by the requirement for quality construction, good architecture and controll by the Council; that he believed his early questions to be the same ones the average public would/have and thought pub- licity regarding the project would satisfy those questions or objections. Mr. Penner confirmed this, noting that the type of houses in mind for this project for duplexes for instances, were a split- level type which were very nice. Clmn. Sadusky asked about the average income figure which was tentatively reported at $6,500 in the presentation at the last regular meeting. Mr. Penner said this figure is different in I I 334 Page 334 Regular Meeting of December 21, 1964 different areas and is based on the economy of the area, that it ::epresents the average of the community and where such an average :mccme figure does not enable the family to rent decent housing 'that. such figure is then established as the breaking point. Mr: Penr.er emphasized that ASHA is not trying to accomodate to the trar,sient type of rental, that the families renting are subject to a pe:riodic review and if their income increases and rises above the breaking point the persons loses his eligibility. c~mr.. Vincent asked about the single person, for instance the pen- S~OLer and asked if a single person would be permitted to occupy a family dwelling. Mr. Penner said, not so - tl1:t; the Council and ASH! would have to work out just what sort of housing was needed in Seward since there are quite a few such single people in Seward. Myr Stockton asked for the wishes of the Council regarding a sec- ond reading of this resolution and no one requested a second read- ing. Each member of the Council had received a copy of the reso- lution and agreement at the last regular meeting. Clmn. Lewis - I would move that Resolution No. ~22 be adopted. Seconded bv Clmm SaduJ!Y. Clmn. Vincent asaed if there was any thought that this liousing might be placed on City owned land and Mr. Penner advised this was for the Council's determination after the survey is com- pleted by ASHA - that the survey lwill, for instance, bring out how many people should be provided for and what size of families, what type program is needed and etc; that this resolution does not collli,t the Council to any specific details but does start the mach- inery working. Vote - All in favor. Resolution No. 422 and the Cooperation Agreement between the City and Alaska State Housing Authority, which is a part of said resolution, is attached to and is hereby made a part of these minutes. ItEml 5C - Authorize payment of final fee to Tryck=Nyman & Asso- ciat,es for engineering 1962 Vater Improvements construction in the sum of $5,036.00, of which $4,170 is over contract maximum and $866.00 oovered by contract - The City Manager requested the City Clerk to assist in explaining this final bill which was entered as a potential liabaity in the water books of June, 196~, and is therefor a subject of question by the auditor as well as an item to be settled before the project can be completely closed out b9'" HHFA which loaned to the City the money for the construc- tion of the 1962 water improvements. It was pointed out that the en.gi.neers contract for construction was limited to a maximum of $15J.000; that Tryck-Nyman had submitted a final bill in the amount of ~6,8l9.67 by their letter of June 24, 1963, and where-in they en.closed a tabulation of the charges for engineering services and allowed certain reductions as a compromise. It was reviewed fUr- ther, that as indicated in the June 24, 1963 letter the City had no Dloney to pay this bill and while it was presented to the Council the former City Manager did not recommend payment and the Council acknowledged the bill with instructions to return it for decision as such time as fUnds might be available. It was also noted that the 1962 project was increased beyond the bond authorization and the following year the Marathon facility was completed as well as the larger line to the small boat harbor - industrial area, all these thing being in accordance with the Councils plans, so that the only funds anticipated to be available to pay this bill should the Council approve it would be the refUnd to the City on over- payment of advance planning loan; that the Government ~ had over billed the City on this item and in June of 196} the City was making application for refund; that the City staff had estimated about $5,036 should be refUnded and could be used to pay this bill if the Council so authorized, at all times keeping in mind that when ever the City commenced construction of the facility engineered under this advanced planning that it was committed to pay back to the Government what ever portion of the engineering was applicable to the construction, and that the Marathon and harbor-industrial w<)rk fell into this catagory. Sinl~e about $5,000 was the maximum amount the staff could anticipate the final bill was acknowledge and booked at that figure. From the engineering detail that Tryck-Nyman provided HHFA the refund was made in the sum of about $0,800 and upon receipt of this money, a simular bill for test well drilling in the amount of $1,149 was authorized by the Council in April 1964. Council discussed the terms of the engineering contract and re- called the requirement for notice to the City from the engineer f\.~ ~ r-. r ~ /J o J ,. .' '. - , RESOLUTIOi~ NO. # V , i,4 7/;.33 'fir ~1if: ~~~::tu~ 4;J;it,~ '~~~~r~/l' V~p substandard an :'"rft ~1~} RESOWTION APPROVING THE APPLICATIG:1 OF THE ALASKA SI'ATE HOUSING AUTHORITY FOR PROO:tWl RESERVATION AND PRr::LIi:IL'<ARY LOAi~ POR LOvI-!lli\fl' tlOUSIl\lG: A?PROVL1\iG Ti-fr.. Dr.'VEl0PHENI', CONS1RUCTIO:~ A.;ID 0'.0NEFl-SHIP OF A IDiv-RElfl' tIOUSmG PROJECri' OF ,Jar TO E.'XC~W '10 D\~B.LL~G UNrI'S: ANi) A?PROVIi~G THE FOPJil OF COOPERATION AGREElvlEIf.l' riST,Ji:;]::1. THE CIT! me st:w.cu'1D AND THE -".LAS;:''\, STA'LE HooSING AUTHORI'I'Y AND AU'lTHORIZ- ING ITS EX2:CUTION. , . \vHEHEAS, it is the policy of this locality to eliminate .. other inadequate housing, to prevent the spread of slurrs and blig.l-)t. and to -. re2.lize as soon as feasible the goal of a decent honE in a suitable living environrrcnt :or all of its citizens; and \vHEREA.S. the Alaska State Housing Authority (herein called the "Local Authority") is a public housing agency and will apply to the Public Housing I AdJr1inistration fo:::' a program reservati<n in connectioo with the developrrent - c ~ low-rent housing; and \;~..-:.qEAS, under the provision of the United St&tes Housing Act of 1937, as a'Y"':,-.ded, the Public Housing Administration is authorized to provide financial assistance to local public housing agencies for undertaking and carrying out I=- ....:~_:...r;:.:..n:.:.....'"'. .:n..-!i.'1g of low-rent housing proj ects that will assist in rneeti.'1g .::-,is goal; a'1d W'rlEREAS, the City of Seward desires to further cooperate with the > Local Authority in approving the developrrent, constructi<n and mmership of .' such low-rent housing proj ect; and WlfrREAS, pursuant to Section 15(7) (b) of the United States Housing Act of 1937, as amended, it is necessary that the City of Seward enter into a Cooperation Agreement with the Local Authority providing for local cooperation in connecti<n with such low-rent housi.'1g proj ect : NOW, THEE\EFORE. dE IT RESOLVrill BY THE CITY COUNCIL OF THE CITY OF SEVlARD AS FOLLO\vS: 1. There exists in the City of Seward, Alasl{a, a need for such low-rent housing at. rents within the rres,s of low-income farr::-lies or persc:;,s. \ ". .. .. ..... r This is Page No. ~?~Lf, Record Gopy 1 1 lla't'tached 'to.and a par't of Minu'tes of I'tem 5B, 'J.,2/2l/64 regu- lar mee'ting, Vol. ll.~u /~ GUy Glerk-Tr 2. The application of the Local Authority to the Public riousi.'1C Adminis- tration for a program reservation and a prelirr.inary loan in an arnount not to exceed $lO.OOo.oofor surveys and planning in connection with low-rent housing projects of not to exceed 50 dwe lling units is hereby approved. 3. Tne City Council does hereby approve the development, construction and O\vnership by the Local Authority of the proj ect as defined in Paragraph l(a) of the Cooperation Agreement. '" . 4. The Mayor is hereby authorized a'1d directed to execute such Cooperation Agreement in the nane and m behalf of the City of Seward and the City Clerk is hereby authorized and directed to affix or inpress the Official Seal of the City of Seward. therem and to attest the sarre. Such Cooperatim Agreement shall be in substantially the form attacred hereto as Exhibit IfN' and rrade a part hereof. PASSED AND ADOPTED by the City Council of the City of Seward this r (..a.r- day of Cecember , 1964, by the follOWing vote: , AYES: tJ..vf NOES: ~ ABSEiIT': ~ G7&M1 ;~ r'layor ATI'E&T: ~--"'z--'::; r 2//dZ- Ci ty Clerk (SEAL) - 2 - - , :: ~=~.z ~. .... \ .. This is 'age no.3 31fG, a.corel Copy ..'ached to ad. a part or M"lii\ii.. ot 1~ ;8, 12/21/64. r.p- lar ...'1ng, Vol. 11. .f1ud;;J-FJLJ~ I C1ty Clerk-Tr COOPERATICN AGREEMENT. , jhis Agreemant entered into this 'Y'j ~ day of ,/t1M?lLuAJ 19~, by and between the Alaska State Housing Authority (herein called the "Local Authority") and Seward, Alaska (herein called the "Munici- pality"), witnesseth: ~ In consideration of the Illltual covenants hereinafter set forth, the parties hereto do agree as follows : , 1. Whenever used in this Agreemant: (a) The term "Project" shall maan any low-rent housing hereafter developed as an entity by the Local Authority with financial assist- ance of the Public Housing Adm1nistraticn (herein called the "PHA"); excluding, however, any low-rent housing project covered by any contract for loans and annual contributions entered into tetween the Local Authority and the PHA, or its predecessor agencies, prior to the date of this Agreenent . (b) The term "Taxing Body" shallmaan the State or any political sub- division or taxing unit thereof in mich a Project is situated and which would have authority to assess or levy real or perscnal property taxes or to certify such taxes to a taxing body or pUblic officer to te levied for its use and benefit with respect to a Project if it were not exempt from taxation. , (c) The term "Shelter Pent" shall mean the total of all charges to all tenants of a Project for dwell:lng rents and nondwelling rents (excluding all other inCOIre of such Project) ,less the cost to the Local Authority of all dwelling and nondwell:lng utilities. (d) The term "Slum" shall maan any area where dwellings predominate which, by reason of dilapidation, overcrowding, faulty arrangement or design, lack of ventilation, light or sanitation facilities, or any combination of these factors, are detr1nental to safety, health, or morals. 2. The Local Authority shall endeavor (a) to secure a ccntract or centracts with the PHA for loans and annual contributions covering ene or more projects cO!llPrising approx1mately Sd units of low-rent housing and (b) to develop and administer such Proj ect or Proj ects, each of which shall be located within the corporate limits of the rifunicipality. The obl1gaticns of the parties hereto shall apply to each such Project. 3. (a) Under the constituticn and statutes of the State of Alaska, all Projects are exempt fran all real and personal property taxes and special assess- mants levied or imposed by any Taxing Body. With respect to any Project, so long as either (i) such Project is owned by a public body or govemrrental agency and is used for low-rent housing purposes, or (ii) any contract tetween the Local Authority and the PHA for loans or annual contributicns, or both, in cormecticn with such Project rema1ns in force and effect, or (11i) any bends issued in connecticn with such Project or any monies due to the PHA in cormection with such Proj ect remain unpaid, whichever period is the lcngest, the Municipality agrees that it will not levy or impose any real or personal property taxes or special assessnents upon such Project or upon the Local Authority with respect thereto. During such period, the Local Authority shall make annual payments (herein called "Payments in Lieu of Taxes") in lieu of such taxes and special assessments and in payment for the Public services and facilities furnished from t1Ire to ti:lre without other cost or charge for or with respect to such Project. (b) Each such annual Payment in Lieu of Taxes shall te nade after the end of the fiscal year established for such Project, and shall be in an amount equal to either (i) ten percent (10%) of the Shelter Rent actually collected but in no event to exceed ten percent (10%) of the Shelter Rent charged by the Local Authority in respect to such Project during such fiscal year or (11) the amount permitted to be paid by applicable state law in effect on the date such payment is made, whichever amount is the lower. (c) '!he Municipality shall distribute the PaynEnts in Lieu of Taxes amcng the Taxing Bodies in the proportion which the real property taxes which would have been paid to each Taxing Body for such year if the Proj ect were not exempt from taxation bears to the total real property taxes which wculd have been paid to all ,-:0-- - ___'___~__.___ \' ',j 'J ~!( ,.' \.1 ~ ,'.1 ; "\ , :.t": ,1' ' " , "I ;, ... _.JI _.... 1..' " .j, J: -J'.' '; .,;' J;i 'i; ,; , :,. ,- "t ;":'i., ':::; \ I; '., \.... , , ,!l."' :i; .1';:;, ~ f.li, .;1-'.... ". ~;1 '.;L. 'L..,){ ")! .I' J.fJ ,;.jf;..:. ;-': . :IU ',. .:-;c; ." ",:,:~.i . -_::;\/ ,:-'" ~.'l ; ,,', , .fT,Y" :'J 1\-"': :.f'!' l.i.tf /.\ ,':iJ; l '~r ",I 'f '._...__ ;'Y':' . )"<'.'. U'1' G.: ;1 ')I"i['-. " . "~ ~ r- i) .1 " -:1,_}i.'L " I~JU d:.~. jr:, Th18 1a ..,. No. 13t/-/J., ReooN Copy L L 1/~Qo. hed. to .. . part of Mliilii_ or 1~2/21 64 rep- lar ...t1D.g, Vol. 11. ~cj. "J Clt,.Cl.-k-Tr of the Taxing Bodies for such year if the Project \Ere not exe~t frcm taxation; Provided, However, That no payrent for any year shall be made to any Taxing Body in excess of the amount of the real property taxes which would have been paid to such Tax1ng Body for such year if the Proj ect were not exempt from taxation. , (d) Upon failure of the Local Authority to make any Payment in Lieu of Taxes, no lien against any Project or assets of the Local Authority shall attach, nor shall any interest or penalties accrue or attach on account thereof. 4. 'Ihe Municipality agrees that, subsequent to the date of initiation (as defined in the United States Housing Act of 1937, as amended) of each Project and with.in five years a'fter the completion thereof, or such further period as may be approved by the PHA, there has been or will be e l:imination (as approved by the PHA) by demolition, condemnation, effective closing, or ccmpulsory repair or 1mprove- rent. of unsafe or insanitary dwelling units situated in the locality or retro- politan area in Which such Project is located, substantially equal in number to the number of newly constructed dwelling units provided by such Project; Provided, That where more than one family is living in an unsafe or insanitary dwelling unit, the elimination of such unit sl".all count as the eUm1nation of units equal to the number of families accorrmodated therein; and Provided, further, That this Paragraph 4 shall not apply in the case of (i) any Project developed on tFie'""site of a Slum cleared subsequent to July 15, 1949, and that the dwelling units el:lm1nated by the clearance of the site of such Project shall not be counted as el:1m1nation for any other Project or any other low-rent housing project, or (11) any Project located in a rural nonfann area. 5. During the periOd cOllmmcing with the date of the acquisition of any part of the site or sites of any Proj ect and continuing so long as either (i) such Project is owned by a public bOdy or govemIllei'ttal a~ncy and is used for low-rent housing purposes, or (11) any contract between the Local Authority and the PHA for loans or annual contributicns, or both, in connection with such Project remains in force and effect, or (11i) any bonds issued in connection with such Project or any monies due to the PHA in connection with such Project remain unpaid, which- ever period is the longest, the Municipality without cost or charge to the Local Authority or the tenants of such Project (other than the Payments in Lieu of Taxes) shall : (a) F\J.mish or cause to be furnished to the Local Authority and the tenants of such Project public services and facilities of the same character and to the same extent as are furnished from time to t1rre without cost or charge to other dwellings and inhabitants in the Municipality; (b) Vacate such streets, roads, and alleys within the Area of such Project as may be necessary in the development thereof, and convey without charge to the Local Authority such interest as the Municipality may have in such vacated areas; and, in so far as it is lawfully able to do so without cost or expense to the Local Authority or to the Municipality, cause to be removed frcm such vacated areas, in so far as it may be necessary, all public or private utility lines and equipment; (c) In so far as the Mmicipality may lawfully do so, (i) grant such deviations from the building code of the Municipality as are reasonable and necessary to prcmote econOll\V and effiCiency in the developrent and administration of such Project, and at the same t1rre safeguard health and safety, and (11) make such changes in any zoning of the site and surrounding territory of such Project as are reasonable and necessary for the developlTent and protection of such Project and the surrounding territory; (d) Accept grants of easements necessary for the development of such Proj ect; and (e) Cooperate with the Local Authority by such other lawfUl action or ways as the Municipality and the Local Authority may find necessary in connection with the development and administration of such Project. 6. In respect to any Proj ect the Municipality further agrees that with1p a reasonable t1rre after receipt of a written request therefor frcm the Local Authority: -2- t ~~~ I!I C"..'.;," ..11:.., . ~! I, :\ ,'C!' " f.f ".1 ~;. : \1: J r .,.J' ,:: ';\1.: ',.'.re' ..' .:' i r::- ,'. ", I,.. :.('ij"',' \, ',l /', :"..r.: ::, . . 1 r.~' r- : ~ .. . ..1 '".l.'~ . ,. ~" , , .:'.i: ; ~ ': I . .~ , :.1 ~ ". .....; )V. i! ; ~ i "':. r Hi d.L :: :'.~;.L :"\ r ' :'l~;' ._~'jV(~' J i--;" :~- I.LL: \ ! ~ -I,' !..: J f .',i '.: 6.(,1'1(,"'" ;\1 .' '''~; 1."::'1" < ~" ,,;.. : ., ,J: '.C: .L :'!~., l' ;; ~ ::.' '..i:;rt,' . 'i.'r. :~J.U \,;.)' .. ..... ".... 1'M.. 18 'ace No. ~~, _ON Con L :;r.t.t..ohed to u4 . part ot M t... ot l~'~, }..2/2.1/64 rep- 1.. ...tlfta, Vol. 11. {.k ~a..EW~/ City Clerk..'!'r (a) It will accept the dedication of all interior streets, roads, alleys, and adjacent sidewalks within the area of such Project, together with all stonn and sanitary sewer mains in such dedicated areas, after the Local Authority, at its own expense. has completed the grading. 1mprovement, paving, and installation thereof in accordance with specifications acceptable to the Municipality; (b) It will accept necessary dedications of land for, and will grade, irrprove, pave, and provide sidewalks for, all streets bounding such Project or necessary to provide adequate access thereto (in consideration whereof the Local Authority shall pay to the f"iunicipality such amount as would be assessed against the Project site for such work if such site were privately owned); and : (c) It will provide, or cause to be provided. water mains, and stonn anq sanitary sewer mains, leading to such Proj ect and serving the bamding streets thereof ( in consideration whereof the Local Authority shall pay to the M.mici- pality such amount as would be assessed against the Project site for such work if such site were privately o\'Kled). 7. If by reason of the Municipality's failure or refusal to furnish or cause to be furnished any public services or facilities which it has agreed hereunder to furnish or to cause to be furnished to the Local Authority or to the tenants of any Project, the Local Authority incurs any expense to obtain such services or facilities then the Local Authority may deduct the amount of such expenses from any PB3lIlents in Lieu of 'laxes due or to become due to the M.micipality in respect to any Project or any other low-rent housing projects owned or operated by the Local Authority. 8. No C6cperation Agreenent heretofore entered into between the PlJunicipality and the Local Authority shall be construed to apply to any Project covered by this Agreenent. 9. So long as any centract between the Local Authority and the PHA for loans (including preliminary loans) or annual contributiens, or both, in oonnection with any Proj ect remains in force and effect, or so long as any bends issued in comection with any Project or any monies due to the PHA in connection with any Project remain unpaid. this Agreenent shall not be abrogated, changed. or modified without the consent of the PHA. The privileges and obligations of the Municipality hereunder shall remain in full force and effect with respect to each Project so long as the beneficial title to such Project is held by the Local Authority or by any other pUblic body or governmental agency, including the PHA. authorized by law to engage in the development or administration of low-rent housing projects. If at any tilre the beneficial title to, or possession of, any Project is held by such other public body or governmental agency, including the PHA. the provisions hereof shall inure to the benefit of and may be enforced by. such other public body or governmental agency, including the PHA. IN ~.,rI'INESS WHEREOF the l\'hmicipality and the Local Authority have respectively s1g,ned this Agreement and caused their seals to be affixed and attested as of the day and year first above written. . .' -3- ~ \, '" ::.,;.;';.~ ,,"Irr'1 -L.'; ::'i" l......., ):..,~. 'k ) :;;.! ';'f r ,~ .~ ~ ~., A I ; .I~l:- ;~.)~...\H:::";.;.: jln}: ;n.tl}'..::',, ,<)t .t;tC.i.( :.\ '1, it;'it'k~~l.. "~1,Jj ,. j: 'jr.~t'1f~ :.;,; \:\':, U' -ti" ,. i' .:j' ~ .j '-:il j~\;::f<-)E L. ~ I.-::! I', nd .')i r '~}:n.~ :~I }.;',i "\.< 'C}:.;."..;TLU ~)Il:r .~ ''1d:..1')' '~ ~~\'! " ',:j;C. :~.", '. ,I.;. . jr'J',-- I ~ ~' .' : .,~ : 11" ~ ;".::.~ ~i ,I..:. : ~.. , : :' : ;.~; : 1 ,':;: '1 , .. E.f;'=15. '':')2:; :::0 t:.,~ ' '2; j~'., -.i ", ,'..~: I, i , ,c \3 ,f:; : ' j, ~.> , . . \U"n) .\-; " .. ; ,,-.or: ,>, ,i.;:'j .~:' d.-;,;': -J:: :j.' .: . "~;.' . ~ '~~ ','.L tili ,J'-),::".' ,1 ..;, J:,' ~ ;\, .~ ,'. , ;.tV(YTrj ~, J .i.ll. ,I Hn. iifF' " :.,if": /l.~' .'- :;..-:;...~ L '. ,11, .{.., :i"':", , ~:1 'r . Vi) ,,.::'{ :c I ~ 1:"1" ':,,:'j" ~ "', ", ;,' : l ~ .., '. ., '. ~ / 0';Jr\-~V.~ C':', '<<, -....... lb16 U Page ';0. J {'fE. ~Qnl ~1 H ~ .t.t.aehed t.O .. . part. c,[ lnut.e. ot_I~ 13. ll/2J./f::4 r.p~ lar ..dna. '\ 01. 11. ~d, ntlaif;;; Ci.t.y :a...-k-'l'r ,) CITY OF SEWARD, ALASKA ( SEAL) BYy?~ ~~ ii/!ayor : ATl'EST: '. ~L f. 'ZUt~ ty ClerK ALASKA STATE HOOSOO AUTHORITY .' / &J ~A~ ~i /, J.. 1/ UJJ - Cha ' (SEAL) . ATI'EST: e...ee~~ - cretary -4- ~ ..;...... ~' : ". .~ ; .. " ) I I I Page 335 335 Regular Meeting of December 21, 1964 I I should it appear that the contract would not cover the engineering and inspection and that no notice nor extension of the contract had been made; that Mr. Nyman had mentioned verbal advice that the project was requiring a lot more time and work than they had anticipated but the Council had not considered this to be the notice. Myr Stockton suggested this item might be tabled until the next meeting so the Council could study all the details of this rather sizable bill. Clmn. Lewis - I would move that the bill for Trvck-Nvman be tabled until the following meeting. Seconded bv Clmn. Albertson. ~l in favor. Myr Stockton re- quested the City Clerk to research the Council minutes. Item 6A - Proposed Ordinance No. 339 amending Code Sec. 1.102.1 (Ordinance No. 329) and providing for two representatives to the Borough Assembly - this item postponed indefinately without objection since the ordinance had not been received from the City Attorney. Item 6B - Receive Clmn. Albertson's resignation as represent- ative to Borough Assembly - Myr Stockton advised that Clmn. Albertson had discueeed with him the problems he was encountering in trying to make the Borough Assembly meetings and he had under- stood that Clmn. Albertson might want to resign but did not real- ize that the agenda would read jus-t this way and hoped Clmn. Albertson would not think that this was any sort of suggestion. Clmn. Albertson said it was almost impossible for him to attend these meetings and while he would be glad to work with the Assemblyman and was sorry he could not serve that he really thought it ,best that he resign at this time and had indeed in- tended to present a letter of resi&nation for this meeting but had not had time to prepare it; requested the Myr to receive his verbal re~ignation at this time as he thought it best for the City a~d someone be named who could attent the meetings regularly. Clmn. Lewis - I would move that we accept Clmn. Albertson's resignation as representative to the Borough Assemblv. Seconded bv Clmn. Vincent. Vote - all in favor with Clmn. Albertson abstaining. Item 6c - Elect two representatives of Council to BDrough Assembly - Myr Stockton asked the City Manager if the Borough Assembly had notified the City that we are entitled to two representatives bather than one on the Assembly. The Manager said the Assembly's action in approving Seward's petition for reapportionment had been contained in the minutes of the last Assembly meeting. Clmn. Lewis - L ould nom' te M r Perr Stockton and Clmn. Del Zentmire to be the Cou 1 re resent- atives on the Kenai ,Peninsula Borough Assemblv. Seconded bv Clmn. Albertson. All in favor. Item 6D - Various requests for approval of applications for renewal of permits for authorized games of chance and skill _ The Manager advised that each year, those charitable, educa- tional and religious organizations which desire to secure permits for authorized games of chance and skill are required lS8 ". to file financial statement of their activities for the pre- . - cvious year and that to make application through the City to ,'lj~ State for such permit; that this is another State license ; :,(,::" lc;,fe~~~~ch is, refunded to. t~e Ctiy pro!iding the City satis- . 'L~~~t1~p'ol~ces the act~v~ty; that f~nancial statements had ;;~;L ,'i b~,tt,~<:(!:;t'9'~~ ,from the Chamber of Commerce for the Silver . ~~lTt~~I~~~;~~7;~~r~~~~ ~~6;U;;dc;~:~~~;~ns~;~:;e~~t~ad ,:, L. be~~'~~ ei~~itr~~ the Pioneers of Alaska, Igloo No.9 along with'~p ~i~~ti8Huf6r renewal permit. The Councilexamined e_financial st tements and applications. Clmn. Vincent _ Obi' ~ 18":at) a rove these variou re uests. S conde in favor. ~ L.:: " :1 Item 6E - Council instructions to Assemblymen regarding Borough Ordinance providing exemption of all personal property from taxation - The City Manager advised that Assemblyman Dye from Kenai had introduced an amendment to the Borough Tax Ordinance which would delete all personal property - the present ordinance would delete just personal use items such as household furnish- ings and personal items but would tax those items of personalty 336 Page 336 Regular Meeting of December 21, 1964 from which profit is derived - such as business equipment and business inventory - including 011 companies. pipe lines and equipment for exploration. The illuagar advised that the Borough presently estimates an 5 mill levey will be needed for Borough purposes but further estimate 2~ to 3 mil~additional on the re- maining taxable property if this amendment is approved. The Man- ager recommended against adoption of this amendment, since it would result in a narrowing of the tax base and a heavy impact on the homeowner~..an~ s~l business while the large industr+es wouldbe missed. lfo'U~1 ~ t13'f~,~3) v'~111 l-tfAr-me-.,/ Clmn. Albertson advised that most of the business people that he had contract with on the west side of the Peninsula would like to see this amendment approved even though it is understood some catagories they would like to see taxed would be deleted; that there appears to be a strong opinion that the sales tax should be implemented. Myr Stockton expressed his opinion that if per- sonal tax on automobiles, at least, would bring some revenue from temporary and transient residents. Clmn. Zentmire reviewed the assessment of boats at actual value being promoted State-wide as a step forward in uniform assesstment, that the household furn- ishing and personal use type items are coming off the tax roll which should solve many problems, and spoke against removing this large catagory which was estimated at about $11,000,000 from the tax rolls. Myr Stockton advised that his inclination unless otherwise instructed by this Body would be to vote against this amendment andClmn. Zentmire said this was also his opinion. Council advised it had no objection to this manner of voting on the amendment. Item 6F - November 1964 accounts payable and adjustment on March 1964 payables - the Council having previously received the sch- edule of payables showing the vendors name ,and amount owing, Myr Stockton asked if the Council had any questions concerning any of these bills and those of interest were reviewed. Clmn. Lewis - I ould move that the accounts a able for the month of November in the amount of 2 - . e i. Se 0 ed b C . bert- son. 1 in favor. Detail as follows: Addressograph-Mu.lti- graph Corp, 17.07' Alaska Court System, $75.00; Alaskan Elect. Joint Appr. Com. $16.75; Alaska Sales & Service, $174.161 Alaska Industrial Hardware, $149.85; Alaskan Publishing Co., .3~.25; Alaska Railroad, $36.00; Alaska Telephone Corp, $288.65; Anderson'~ Furniture $382.96; Andy"s Oil Delivery, $311.71; Artic Office Machine, $80.99; Auto Electric,-$85.37; John P. Bagoy. $267.32; Bay City Motors, $22.03; B & C Auto Electric, $814.96; A. R. Brooks, $10.00; Burroughs Corp, $48.22; George F. Cake Co., $1.75; Cordova Airlines, $24.10; Craig Taylor Equip, $6.92; Chugach Electric Assn, $9676.80; Chugach Electric Assn, $507.99; Durant's Hdw, $ .60; Brenchie DuBeau, $34.20; Friendly Ford, $30.18; Nev- ille Hodson, -$71.02; Industrial Air PrO~.ct8, $3.60; C. Rupe Kulin Agency, $4.00; Line Materials, $312.84; Modern Mtrs, $8.49; Moore Business. Forms, $162.48; New Seward Hotel, $5.00; Nozthern Commercial Co, $135.20; Peninsula Fast Fgt, $10.00; Petrolane/ Alaska Gas Ser,$15.00j Petticoat Gazette, $19.25; Petty Cash, $29.02; Petty Cash, $26.17; Rosebud News, $8.46; Saindon's Ser, $8.85; Sargent-Sowell, Inc., $49.031 Seward Distributors, $415.87~ Seward Drug Co, $2.67; Seward Hdw, ~32.89; Seward Gen. Hosp. $736.25; Seward Public School, $57.50; Seward Public Utilities, $1548.15; Ed Schwab's Workshop, $13.95; Standard Oil Co., $122.52; Pat Starr, $13.50; State of Alaska, Dept of Hiways, $338.71; Supply Center, $18.64; Sangamo Electric Co. $66.27; Tryck, Nyman & Hayes, $46.20; Sol J. Urie, $13.36; Dave Thompson, $50.981 Western Standard Su~ply, $34.60; Pat R. Williams Ins., $9646.1S; Yukon Equip. Inc., '421.'2; Yukon Office Supply, $14S.26; The City Manager requested the Comptroller to present adjust- ments on the March 1964 accounts paya~e which the Comptroller explained were needed due to having p~~pared the March schedule in haste and without the records for coordination in the weeks immediately after the disaster. A schedule showing the vendors name, the amount of the bill as approved and the amount which it should have been approved for amounting to a total reduction of $7,ee3.34 having been provided to the Council the tiems were re- viewed and explained by the Comptroller. The Comptroller mentioned pabticularly that the materials from Concrete Products of Alaska, Oeser Cedar Co. and Western Utjlities ~'.' rz ,- ,-., ~ 1-- ...,.-- o o Page 337 Regular Meeting of December 21, 1964 337 I A.s Approved A.laska Sales & Service $ 14.35 B & C Auto 152.77 Bay City Motors 42.49 Chugach Electric Assn 532.18 Concrete Products of Alas 957.50 Line Materials 1365.47 Modern Motors 42.57 Oeser Cedar Co. 1279.60 Osbo's Electrical 24.55 Peninsua Motors 9.85 Saindon"s Service 24.30 Spenard.Pub. Utile Distr 1729.00 only - recognized and booked as liability June 1963 part II Standard Oil 2070.23 Western Standard Supply 26.10 Western Utilities Supply 2748.83 Should Be $ 3.76 7.53 10.84 507.99 -0- 1390.57 38.03 -0- 20.15 -0- 17.10 for payment 1122.54 17.94 -0- $11019.79 $3136.45 Less 7883.34 ~23.0go.17 I ADJUSTED CORRECT TOTAL I Item 6G - Aay Council instructions of gift lumber where recip- ients have sine purchased home or given intent not to use in rebuilding disaster loss - Clmn. Vincent said he had asked that this item be on the agenda as he understood that the people who had received gift lumber had had to present a plan as evidence they were going to use the lumber and also were told that if they did not use it they should bring it back; that he is aware of some persons who have secured lumber to build a home have since purchased a home and other instances where it appears the lumber is not or will not be used and thought the Council should discuss this and instruct.the City Manager. Myr Stockton recalled the previous discussion the Council had on this subject, advised his thought that there were various used to which the City could put this lumber as previously discussed and also and probably would be forth coming from Civil Air Patrol and requested the Council's view on this subject. C~. Vincent advised further that he be- lieved many people who knew they were not going to replace their disaster loss by-building did not ask for the gift lumber and that if the City did not properly administer this program, it would leave a very bad result. The Council in discussion determined that the City Manager should write a strong letter of demand for return of any lumber not being used for the purposes for which it was disbursed. Item 6H - Borough Assemblyman's report - No report beyond those items previously discussed elsewhere. Item 61 - City Manager's report - (1) that Seward Seafoods had applied for a Small Business Administration loan for construction of a plant to be leased to Halibut Producers Co-operative and as he understood this is proceeding and as soon as the loan is granted the building will be constructed (2) that he h~d been in conversa- tion with Mr. Kelly of Barite which_has changed its name to Kelbar and they are in the process of securing a Small Business Administration loan - that the Government of course does not loan 338 Page 338 Regular Meeting of December 21, 1964 1",,-9) Z -, funds _nder this program to foreign enterprises so the Canadian ~nterests ~ave dropped out of the picture; that Kelbar is anticipat- 1ng bring 1n a ship into Sewa~ to house their grinding plant. that they wanted to tie up between the small boat harbor and the r~il- road dock and the interior of the ship so designed that the 0.. would be loaded into the stern of the ship and the finished unloaded for transportation from the bow (3) that the Japanese paper people have responded to our letters for a decision and advising that the Homer site is getting first chose if the State forests are developed and the Seward site if the National for~sts are developed; (4) that Rear Adatral Synon of the Coast Guard.was in Seward to inspect com.. munity facilities and that he was enroute to Washington D.C. to recommend that a sister ship to the Sorrell be stationed ,here, and that they would like to come in the spring with temporary facilities at the old berth no. 1, with future permanent facilities at the Alaska Railroad dock; that the A.dmiral in answer to question as to how'def- inate this might be, had said that he was going to recommed this be accomplished and if it were would mean up to 46 men and 4 officers; that the Alaska Railroad would cooperate with the City in this.aad it might be necessary to place a dolphb at ber~no. 1 and the Corps of Engineers is investigating the possible cost; that if it is placed it would be available for other future use if the City secures that property. Clmn. Lewis asked where Halibut Producers Co-operative desired to locate and the Manager advised that without benifit of a formal re- quest, he had considered the left bank of the small boat harbor and the east side of the dock and that Halibut Producers was working with the railroadfor a spur. Myr Stockton suggested that it was probably not too early for the City to start establishing standards for long range plans for the area around the small boat harbor and also in connection with Kelbar's pro- posal, to make certain that a sunken ship would be permitted only under conditions which would protect the City; suggested the Council at- tend an, 'lanning and ZemimggCommission meetings that it possibly can to advise :,them of the Council's thoughts on this (5) the Manager continued ~hat the smelter was checked into again, but he could not give any details. The City Manager requested t~at Item 6J - Purchase of new Police car - be added to the agenda. The Manager advised that two vehicles were budgeted for the Police Department at $4,000 and he had asked for quotations which were received as follows: Bay City Motors, Dodge Dart, 6 eyl., four door at $2,130.00 and the same type veh- iehle in a Ford Custom for $2,652.50 both plus freight; that there was sufficient money in the Police Department Capital Improvements and rolling stock budget for this it.. and that he would recommend the purchase of two new cars for the Police Department. Myr Stockton asked what would become of the present vehicles in this case and the Manager said it was not yet known. and some were still in the name of the school and were tnly ju.nk. Clmn. Lewis asked why the Department needed two new cars and the Manager advised that this was for patroling inside and outside town but also in discussion advised he was not planning to increase 'the four man department and could certainly make do with one new car. CJm~. Albertson - I would move that e bu e n Dod rt 0 anoth a the need so ari e at t e 0 2 ea . seconded. Vote - C. k e' C . t e . ltJ>ertson. ves: Clmn. Vine Clmn. Lewis. ves: Mvr Stockton. e Motion carried. ~ 'r' Stockton asked if any'thing was being accomplished with re- ~L/ ga*d to getting street lights installed in Forest Acres and the Manager said he was drawina plans for it at that time. Clmn. Zentmire advised that the Corps of Engineers planned to inspect the Lowell Canyon diversion tunnel again in the near future. Clmn. Vincent asked if the City had received the "As Built" copy of the Water, Sewer and Electrical Systems and the City MaRager said not yet, but they were coming. The City Clerk reported that the Manager now had his bond as re- quired by the. conditions of employment. ,..-. It-< .-.. _..~._.,J Page 339 Regular Meeting of Deaember 211 1964 Regular Meeting of January 4. 965 339 Myr Stockton asked if a contract re-negdiation with Chugach Electrical Association was necessary to adjust the contract minimum and the Manager advised that the monthly sales would result in an annual purchase in excess of the minimum, so that the City would not be paying more than the kilowatt rate though of course, this had been an item of concern shortly after the disaster. I nlmn. Zentmire moved for adjournment. Seconded bv Clmn. Lewis/ 11:27 p.m. ATZEST: APPROVED: (% --' L;:;-;'g Z<< h/~ Beatrice E. Watts, City Clerk-treasurer ~~ 0 /;;~~ Perry . Stockton, Mayor -------------------------------------------------------------------- I Regular Meeting of January 4, 1965 The regular meeting of January 4, 1965 was called to order at g:OO p.m. by Myr Stockton. Roll was called and those present were: Myr Perry Stockton, Clmn. Williaa Vincent, Richard Kirk- patrick and John Sadusky. Clmn. Zentmire arrived at about $;O~ p.m. and Clmn. Galen Albertson and Frank Lewis arrived at about 8:25 p.m. City Manager Fred Waltz was also present. Item 2 - Minutes - Copies of minutes commencing page 230, partial June 15, 1964 regular meeting, special_ meetings June 16, 24 and 26, 1964 and through the regular meeting of July 6, 1964 concluding page 247 having been previously presented to the Council the Myr requested any corrections. Clmn. Kirkpatrick - I move for approval of the minutes page 230 th~..~ 247. Seconded bv Clmn. Vincent. All in favor. Clmn. Zentmire arrived at this tial. Item 3 - People present - No persQn had mquested audience of the Counc il. Item 4A - Arrive at decision on Notice to Abate or Correct Fire or Health Hazard at Alaska House owned by Ralph and/or Ruth Andrews - Myr Stockton asked the City Manager to convey the City Attonney~ opinion with regard with the method to proceed in con- nection with this action and this was that the Council might come to a decision tonight as a result of the hearing held at the pre- vious regular meeting and instruct the City Clerk and the City Manager to draw up a resolution stating the findings and the orders of the Council as the Board of Adjustments and then to have this item for action at the next regular meeting. I The City Manager advised that Mr. Ralph Andrews had come to his office that afternoon and had explained his feeling that the City is condemning this property because it wishes to have the land and that: he had assured Mr. Andrews that this is not the Council's purpose; called attention to the Council's request during the hearing as to whether or not Mr. Andrews had established a price for the property and reported that Mr. Andrews had offered the property to the City for the sum of $20,000.00 less the amount of taxes owed to the City which he understood to be about $4,500; that the Alaska House has no delinquent taxes against it but Mr. Andrews other property does have. Clmn. Zentmire noted that he had accoppanied the State Fire Marshall and the City Fire Chief on the January 1964 inspection of this property and understood thatClmn. Vincent and Clmn. Sadusky have been through or into this building recently, and would like to hear their opinions. Clmn. Vincent advised that he did not go into the basement on a quick examination made last week as he had been in the basement before, but had gone upstairs in three rooms and had been really impressed by a cobweb of elec- Dricial wire which he had observed all originating out of one celling light; that apparently all rooms upstairs have cooking facilities - one he thought had a kerosene wick type stove and the others he thought two burner electric plates and with all electrical appliances for these rooms plugging into this one 340 Page 340 Regular Meeting of January 4, 1965 1\.'; .-z ,-.'1 -. ceiling light so that he felt sure he was looking at several violatior.s right there; that it was his opinion and he would state it if Mr. Andrews were here, that he is in ~avor of the co.demnation. Clmn. Sadusky advised he had had an opportunity to look over the base- menA and the fUrnace and that frankly so far as the foundation stuc- ture is concerned did not know what was holding up the building; that he considered himself no expert with regard to structures or furnaces but the furnace, like everything else in the basement, looked to him like an awful fire hazard and frankly could not see how it would be possible to get the tting in repair and comply with the Fire Marshall's requirements; that it was his opinion the building is a definate fire hazard and he did not like to see anybody living under those condi- tions. f':': Myr Stockton noted that the City Clerk had presented the Council with ~he minutes of the December 21, 1964 public hearing by the Coun- cil sitting as a Board of Adjustments on this matter and would like to note that Mrs. Ruta Andrews was not present. Myr Stockton reviewed the possibilities ~efore the Council as being to confirm the findings of the City Manager and Fire Cheif, or to purchase the property for the sum of $20,000 with the requirement that Mr. Andrews pay all delinquent property taxes against any and all of his property on transfer of title, or if it is /the will of the Council to allow some period of time, such as 90 days for Mr. Andrews to comply with the requirements and recollllendations of the State Fire Marshall that it could do this, and if this is done he would recommend that there be a requirement for an inspection by the City Manager and the Fire Chief and if the requirements have not been complied with that the Abatement proceedings be carried forth without further steps. Clllln. Lewis and Clmn.. Albertson arrived at this time. Myr Stockton reviewed the preceeding discussion for these 8mmn. Clmn. Kirkpatrick recalled that shortly after the quake it was his recommendation that the City purchase this property to build the new City Hall on but that since it was not possible to come to terms with Mr. Andrews at that time that it was determined that the new building would have to be built on the same llocation as the old, so that engineering and plannin~ could proceed: that therefor he had no further interest a1 all in acquiring the property for any City use at the figure mentioned. Myr Stockton said he was glad this had been brought out clearly because it was mentioned during the hearing held on December 21, 1964 and then in the meeting with the City Man- ager today Mr. Andrews said again that he thought the City was trying to squeeze-play him out of his property, and while he thougbt1he record would bear the Council out that the City has or at least so far as he knew has no interest in or intent to buy this property from Mr. . Andrews. Clmn. Vincent said that Clmn. Lewis wasalso going to .aka an inspec- tion of the property and Clmn. Lewis advised that he had Rot been able to do so. Clmn. Kirkpatrick asked if this was not the second Abatement proceeding that the City had taken against this property. The City Clerk advised that the previous action had been brought to the Council to learn if the Council favored an Abatement of all uses of this building both residentual and rental or just Abatement of the rental occupancy, and that of course the Council had instructed the City Managerto try to secure voluntary abatement of the rental occupancy only; that through correspondence with Mr. Andrews' Attorney, Mr. Ted Stevens, there had been a promise to abate the rental occupancy prior to the disaster and upon checking into this in June it appeared not to have been accomplished (for previous Council instructions see Item 6B(16) page 156, volume 11 regular meeting March 2, 1964). Council asked what the State might do in forcing cempliance with the State Fire Marshall's recommendations and the Fire eheif advised that the State Fire Marshall had recommended the City proceed since it was in a better position to do 50 than his department was. - Page 341 Regular Meeting of January 4, 1965 34J I The Manager advised there were several things he thought to take into consideration; the fact that we are now in the middle of winter when it would be injudicious of the City to require every- one to move out of this building; again being in the middle of winter any substancial construction could not be reasonah1y und~r- taken at the present time; and to be especially sure that t. public realizes that the City is not trying to take away Mr. Andrew~ property, that he would recommend a certain time be set for Mr. and Mrs. Andrews to bring this property up to standards setforth in the State Fire Marshall and State Sanitarian reports. Clmn. Kirkpatrick said he was gBnerally in sympthy with whis, but considering the condition of the building and the fact that it is in fire zone number 1 and his understanding that it would require very expensive repair to bring it up to code, that he wondered if this was a feasible approach. The Manager suggested that possibly Mr. Andrews could do the work himself, though the requirement is that if he repairs or alters to the extent of 50% of the value of the building that then it is necessary to bring the entire building up to code otherwi.. the repairs only must be to code and the Manager referred again to the suggestion of Mr. Andrews' attorney tat possibly Mr. Andrews can do this work himself and somehow correct the defic- iencies' setforth in the inspection reports. Myr Stockton asked if Mr. Andrews would do this if it would be fuanc~ally feasible. The Manager said he did not think so, but that perhaps Mr. Andrews would be able to show that he can do this. that a resolution be dra u n nne io ith N t t at r rre t r r Health Hazard contain~ t~ t~e ~~~~E ~:~~e~ ~ :~: ~~, B~ock 16. Ori~inal Townsit~ of Seward. Alaska. commonly known ::i~~ei:At~k:~~U:~:ic:n~ot~:~t;h~rt~~r::tS:~t~:rJ;~~el~r196~ Health Hazard witnn180 days as specified in the State Fire MarQ :~:~~~~nr:~:r;l:; ;::~~O:2~;~: ;~r:a~~:~ ~~dl~~~h7~~q~o;'~~e' ~s Eiven to Ralph Andrews andRutb Andre~s by letter dQted [e.ruarv 2S. 199~' Seconded by elmn. Sadisky. Myr Stockton asked how and when Mr. and. Mrs. Andrews would be served with these re- quirements and the Manager advised the resolution when passed- would be personally werved by a Service Office and no further service after July 1, 1965. Vote - All in favor. Item 4B -Tryck-Nyman & Associates final engineering fee on 1962 Water Improvements construction - see Item 5C of the December 21, 1964 minutes for discussion of this item. Clmn. Vincent asked how much money it was that Mr. Nyman was asking for and the Manager explained the adjusted claim amounted to $5,036.00 with $866.00 of that amount within the contract maximum and the $4,170.00 above the contract maximum. Clmn. Vincent asked if any of the new members had had an opportunity to read this contract and they said they had not. Clmn. Albertson said Ihe had not had an oppor- tunity to read the pertinent minutes referenced by the Clerk either. Clmn. Vincent referred to a memorandum from the former City Manager where in he advised that the contract which the City has with the engineer is a legal and binding document and recom- mending no change. Clmn. Zentmire asked if this~s not the bill which had been before the Council before and it was riarified that it is, that the amount had been adjusted by the engineers and then booked by the City at still a lower figure which represented an estimation of the amount that might become a~ailable to pay this bill if the Council chose to Eay it. Clouncil requested clarifi- cation of how this figure of '5,036.00 had been arrived at and the City Clerk explained that it was an estimation of the amount of the advance planning refund then being claimed by the City and represented the ratio of $375,000 to $226,000 applied to the $12,776 preliminary eqjneering; $375,000 being the estimated cost of the total water improvements reDmmended and $226,000 being the estimated cost of the improvements constructed in 1962. Myr Stockton asked if the Council would like to hear Mr. Nyman's opinion as to why he feels entitled to this money since there are a number of facets to this claim and this was agreed also Clmn. I I 342 1',-") Z Page 342 Regular Meeting of January 4, 1965 - Lewis said he would.like to hear the ~ity Attorney's opinion since ther~ were a number of points he was not sure about. Clmn. Kirk- patr~ck noted that the firm of Tryck-Nyman has done a lot of good work for the City and has generally been of great assistance so that he believed the fair thing to do would be to ask Mr. Nyman for their reasons for this bill. The Manager was requested to contact both Mr. Nyman and the Oity Attorney for advise as mentioned above. Item.4C - Identify No.1 and No.2 Priority Counci's Representative to Kena1 Peninsula Borough Assembly pending seating of added non-City assemblyman - Myr Stockton advised that since the last Oouncil meet- ing when he and Clmn. Zentmire were elected as City Council Repre- sentatives on the Borough Assembly that Mr. J~Randall, the Borough Assembly President, had received an opinion from the Attorney General that the Ciyt's second member cannot be seated and cannot vote until the next general election when the additional non-City member can be elected and asked the Cir Manager if Ihe had anything further to this. The Manager said he had contacted the City Attorney about this and he had sggested that the seats be designated as seat no. 1 and seat no. 2 with no. 1 having priority over no. 2; that all parties were studying this matter further. ~. Lewis - I would move at this time that no. 1 sea~ be ~iven to Jvr Perry Stockton and that no. 2 seat be ~iven to Clmn~ Del Zentmire. the manner in which this would work being. that no. 1 seat w9uld be consi~ered to be the Dermaneat seat and no. 2 the ad~itional seat. S~conded hv Cl~n. Kirkpatrick. Vote- C1mn. Zentmire, yes-'t Cl..n. .V-i.nc en-t, . yes: Cl DIn. Kirkpa. trick,. , yes: C1 mn *. S~uiug ky r YAS; C1mn. .llbertson,. yes: O'mn. Lewis... ,reSt Myr StOl!ktonr no.. Moti~n passed. Myr Stockton then requested discussion, of the previous instructions to the Assemblyman to vote against the proposed amendment to the Borough Property Tax Ordinance providing for deletion of all per- sonalty, expressing his opinion tha~ the delegates to the Assembly should hear all opinions and determine how to vote after due consid- eration of all the facts brought out and even though instructed of the Councils wishes from a distance that his understanding was that the delegates,were no~o derived of the exeeeise of their judge- ment in casting their votes. Council concurred and advised this as their true intent in discussing this subject at the last meeting. Item 5A -' City Manager's Report - (1) tat a letter had been received from HHFA,dated December 28, 1961+ advising that it had approved an extention of the ,street improvements project, that Tryck-Nyman will be submitting documents to support changes in area, that any change in cost must be documented in detail and with evidence to show that the elf has funds to cover any changes or the arrangement made for funds, and advising that the Federal portion of this project could not be increased at all; (2) on forgiveness of the APW Bonds advised of December 29, 1964 memo from Alaska Municipal League saying it appearf; the-Alaska Department of Administration will be given authority to process applications for foregivaness of these bonds and also it appears all communities will be forgiven such indebtness and not just those in the disaster area; the Manager advised the City of Seward is ahead on this as it already has its application in for for- givness; (3) that he had been informed that the City now has a . Public Health Nurse and he would confer with herand her supervisor the following day. Clmn. Kirkpatrick - I move we adiourn. Seconded by Clmn. Zentmire. 2:4.5 p.m. f::: ATTEST: APPROVED: ,Z%~;~ Z~)q~ Beatrice E. Watts, City ClerkTT~easurer ~~ Q. !lilt) erry 'R. Stoc ton, Mayor -----------~._---------------------------------------------------------------- Page 343 Regular Meeting of January 18, 1965 343 The regular meeting of January 18, 1965 was called to order by MyrStockton at 8:05 p.m. Roll was called and those present were: Myr. Perry Stockton, Clmn. Galen Albertson, John Sadusky, Itchard Kirkpatrick and William Vincent. Clmn. Frank Lewis and Del Zentmire arrived at about 8:20 p.m. City Manager Fred Waltz was also present. I Item 2 - Minutes - Council determined that all members had read the minutes commencing with page 248 special meeting July S, 1964 and concluding at page 290 partial of the regular of September 21, 1964. Clmn. Kirkpatrick - I would move for approval of the minutes UP to and including page 290. Seconded bv Clmn. Vincent. All in favor. Item 3A - Mr. Ray Lee, President of Peninsula Community Hospital Association Board of Trustees and Mrs. Else Blue, Administrator of Seward General Hospital regarding Hospital expansion -]Mr. Lee re- quested Mrs. Blue to make this presentation to the Council. She noted that possibly many people were not aware of the Trustees desire to add a wing to Seward General Hospital, that she had men- tioned it at the Chamber of Commerce one day, and while the plans are not/iil fully formulated that they were trying to plan and this was the reason for their being present at this meeting - to advise the Council of their plans and desires and to get the Councils' ideas. I Mrs. Blue continued that the hospital can no longer depend on rou- tine admissions of patients to pay all their expenses month in and month out but find they need a back-log of long term patients with a dependable income; that perhaps the Council would recall that about two years ago they had started the long term patient program at the suggestion of Mrs. Hafemeister whocould see the development of the need for this type of care as well as the hospitals need, and that it had developed there was a much greater demand than the hospital could accomodate - that every day they are asked to accept more of these older patients and are unable to accomodate all of them. She noted here for the Council's information that at the 3eneral Hospital it is necessary for them to always have rooms a- vailable for emergency and epidemic type sickness care. Mrs. Blue reviewed the physical therapy program which the Hospital would re-activate on an expanded basis as soon as the elevator is completed and advised they would be able to offer some of the best if not /the best the~eutic care available once the elevator is in operation, Since the ElksCerebral Palsy program provided a Therapest for their people and he is willing to supervise the Hospitals therapest in the overall program. Mrs. Blue advised that the Hospital is setting up its own laundry since Jesse Lee Home is closing and will no longer be able to do the Hospital's laundry. She continued that the Hospital has been in tough with the State Department of Health and the Director thinks the Hospital is pro- gressing in an orderly fashion; that he will be here for final inspection of the elevatorrand will bring a Hill-Burton fund rep- resentative but that she understood from previous correspondence that Hill-Burbn will have no funds for this Hospital for this year so it is asking for these for latter. Mrs. Blue continued that the Director of the State Department of Health had informed her that-Alaska needs three facilities such as the one Seward General is planning and emphasized that this program in no way duplicates the facilities or the type of care provided at Sitka and being planned for Fairbanks. Clmn. Zentmire and Clmn. Lewis arrived at this t~ She advised this facility would answer the need in o~ area and other small communities in the State and westward and described in some detail the type patient this care would be planned for, advising that there is a stea~y increasing demand for hospital rooms for such patients and that these people do not want to go far away from the area where they are familiar. Mrs. Blue then described in detail the many contacts made with our Congressional Delegatio~ the Departme~t of Health and Wel- fare, even to President Johnson since this type ofcare is re- ceiving his special endorsemem and encouragement and one of his aids had sent a suggestion that they contact FHA with regard to a program which provides for a loan of up to 90%, and they had I 344 Page 344 Regular Meeting of January lS,1965 it\ ;J - ~ritten a~?ut ~his; but that they had not been able to locate any grant unds for~ed~ate expansion and that the immediate expansion was con- sidered by the Board to be the most desirable. Mrs. Blue mentioned that they had heard about forgivness of certain debt funds and had wondered if this came to pass if these funds might become available to the ~osp~talialso, that they under~od the Borough was to take over respons1bil~ty for schools very shortly and wondered if there might be any s~es tax funds left which could be used /to build this wing, that t~ey d~d not know the ability of the City but would like for the CoUn- c11 to consider their needs. Mrs. Blue c?ntinued that without making any commi~ents or promises the Board d~d call an archtectural firm in Anchorage Manley and Myer to secure an e.timate of the cost of /such a wi~g so they culd better present their program in their efforts to secure grant funds and thi~ firm had suggested they talk about $250,000, that there ' were maJor items such as boilers, furnance, office facilities laun- dry, kitchen, laboratories, etc which are all r~dy a part of' the hospital and adequate to serve the proposed program. Mrs. Blue men- tioned also that one of the very strict critera in connection with hospital accreditation is to perform a certain number of autops~and that our local doctors just cannot do these for lack of facilit1.. and advised the proposed wing would include such facilities. Clmn. Kirkpatrick asked if they ahd developed a recommended location for the wing and Mrs. Blue described it as extending north and south from the west end of the Hospital, consisting of two flors with six- teen beds on each floor and with a solarium on each floor since this is quite necessary for the long term patient. Clmn. Zentmire adtsed that he did not think there would be any sales tax money left after the demands of the schai and also, even though the Hospital is fUll that he would hate to sponser any money borrow~ ing in our community this year, that he felt sure a bond issue would fail unless there was good assurance of these industries which the City is soliciting actually coming to Seward; that he realized that in this construction work one needs to get started in the Spring and thought this looked almost impossible. Mrs. Blue asked if there was any particular time when the City ex- pected to know about the bond forgiveness and the Manager said tbre was not. She advised that the Board did want to pan very carefully ~ and to be ready for the future; that Seward General is a community hospital and wanted to be ready to be of service. Council thanked Mrs. Blue for this information and requested to be kept informed. Item 4i - Resolution No. 424, Findings of Fact and Orders of the Cou- ncil as a Board of Adjustments in connection with condemnation of Alaska House as a Fire and/or Health Hazard - Resolution No. 424 was read in full as follows: rr 1-1 i_ j RESOLUTION NO. 424 WHEREAS, the Sewar.City Council on the 21st day of December, 1964, :::,', ti sitting as a Board of Adjustments conducted a public.hearing in the matter of Notice ot Abate or Correct eiMner Fire or Health Hazard reg.-ding the building situated upon Lot 23 in Block 16 of the Original Townsite of Seward, Alaska, owned and occupied by Ralph Andrews and/or Ruth Andrews, in accordance with Sections 2.100 and 2.102 of the Seward Code of Ordinances, and WHBREAS, a't the said 'public hearing Mr. Ralph Andrews was present . j with his counsel and afforded the opportunity to present witnesses, to p~en, evidence, and to make statements onhis own behalf and on his behalf through his counsel, and . , ... ,- ,--., WH~tafter fully hearing from the City Manager and reviewing his administrative procedure leading up to this public hearing, an. the taking of other evidence and listneing ot the statements of other witnesses, and WHEREAS, after being fully advised of the findingsof the City Man- ager and of the position of Mr. and Mrs. Ralph Andrews, owners and occupiers of the Alaska House, City of Seward, the Seward City Coun- cil sitting as a Board of Adjustments makes the following findings: Regular Meeting of January 1$, 1965 345 FINDINGS 1. That the requirements of Sections 2.1000 and 2.102 of the Seward Code of Ordinances have been carried out as a condition prece- dent to this Resolution. 2. That the said Ruth and Ralph Andrews, owners and occupiers of the Alaska House, Seward, Alaska, have been afforded the protection and given the opportunities provided by law and the Seward Code of Ordinances. I 3. That the said Ruth and ~alph Andrews did offer to sell Lots 23 and 2~ of Block 26 of the Original Townsite, Seward, Alaska to the City in lieu of abatement or 4ondemnation proceedings; however, the City Council rejected the offer to sell for the reason that the land- use program, of which this property was originally a part, is no longer effectiv&, and the sale price requested by said Ruth and Ralph Andrews was deemed to be excessive. ~. That the said Alaska House was determined to be a fire hazard by the State Fire Marshal on January 6, 1964. 5. That said fire hazard has not been abated or corrected as of the time of the public hearing held December 21, 1964. 6. That the said Alaska House was determined to be a health ha- zard as reflected on September 11, 1963, by the District Sanitarian for the State of Alaska. I 7. That the said health hazard had not been abated or corrected as of the time of the public hearing held on December 21, 1964. 8. That all orders of the State Fire Marshal's office, the Dis- trict Sanitarian, and the City of Seward have not been complied with, and the fire and health hazard existing in the Alaska House has not been corrected or abated by the said Ruth and Ralph Andrews. 9. That it is the Ddetermination of the Seward City Council sit- ting as a Board of Adjustments.that said Alaska House, located upon Lot 23, Block 16, of the Original Townsite of Seward, Alaska, is a fire and health hazard. WHEREFORE, in accordance with Section 2.103, Seward Code of Ordi- nances, the Seward City Council sitting as a Board of Adjustments en- ters the following orders in this Resolution: 1. That the said Ralph and/or Ruth Andrews are ordered to abate said hazards by correcting each and every violation set forth in the inspection reports of the Di~trict Sanitarian for the State of Alaska, the report of the sanitary ,inspection made by the Division of Health for the State of Alaska, and set forth in the report of the State Fire Marshal's inspection of the said building not later than June 30, 1965. 2. That the said correction pertaining to the fire hazard shall meet or exceed standards set forth and regulated by the City of Seward Building, Electric, and Fire Safety Codes, which are respectively the uniform building code of the International Conference of Building Of- ficials, the National Electric Code and the Fire Safety Code of the State of Alaska. I 3. That no corrections, repair or remodeling requiring a build- ing permit shall be commenced prior to the issuance of a building per- mit by the City of Seward, in conformance with the existing regulations. ~. That the said manner and nature of the corrections, repairs, and alterations contemplated by the said Ralph and Ruth Andrews, shall be submitted to the City Manager--Building Inspector in detail and in writing for his approval. All plans and specifications required for the ~8suartce'of a building permit and the aforementioned described schedule of manner of corrections shall be filed with the City Manager not later than March 1, 1965. 5. In the event that the said Ralph and/or Ruth Andrews elect or choose not to comply with the foregoing orders, they are hereby ordered to abate said fire and health hazards by demolition and removal of the said building, known as the Alaska House, not later than June 30, 1965. '}4" (). ~ P:1.;" 3/:-8 Regular Meeting of January 18, 1965 .. 6. In the event of':~$uCheleli::tiQl1 the said Ralph andl Ruth Andrews -shall secure f'rom the GUy 01"Seward. Utfie neeessaryOSU1Td- ing permit for the demolition and removal of the said building, known as the Alaska House, prior to March 1, 1965. 7. In the event that the said Ralph and/or Ruth Andrews do not fully comply with the preceding orders of the Seward City Council sit- ting as a Board of Adjustments, the City Manager is hereby ordered and instructed to take the necessary steps under the provisions of Section 2.105 of the Seward Code of Ordinances for the removal or demolition of the said Alaska House located on Lot 23, Block 16 of the Original Town- site of Seward, Alaska. 8. The cost of such abatement by removal and demolition will be chargeable against the property, first against the salvage material, which may be sold at public auction, and the balance of the cost, if any, against the land to become a lien thereon, the same as real pro- perty taxes levied by the City of Seward. 9. The said Ralph and/or Ruth Andrews shall appeal these orders and this Resolution within ten (10) days from the adoption of this _ Resolution. ~, Z -. - IT: This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by The Common Council of the,City of Seward sitting as a Board of Adjustments this 18thday of January , 1965. Attest: ~t;~ f: ~~d).. City Clerk-Treasurer Clmn. Kirkpatrick asked if Section IX of the wherefores meant that an appeal had to be filed within ten days or not al~ all and the City. Manager said this was the meaning. Clmn. Vincent called attention to the repeated use of the words U Ruth and Ralph Andrews... owners and OCQU- piers of the Alaska House" and said he was concerned that this might be construed to mean that this action was directed only or primarily against the use as a dwelling and that he thought the Council's prime concern was the fact of the Alaska House being used as a rooming house. Council concurred that this latter was their prime concern and the Manager pointed out that the Fire Inspector's report makes clear the commercial public use of the Alaska House. ~~a~~ Perr R. Stockton Mayor :-, i. i Mr. J.D. Allen from the audience advised that he thought this action of the ,Council was very unfair and if the Council were to t~r down all the properties in the City of Seward which are in a condition si- milar to the Alaska House that,t~ey would be undertaking the tea~1ng down of most of the town; that he understood that the City wanted this property and he thought this was a very unfair way to secure it. Mayor Stockton advised Mr. Allen that his implication was unfair and wrong as the City does not want that propterty (See minutes of public hearing conducted on December 21, 1964).Mr. Allen repeated that he thought it was unfair, the City commenced. a program of this s:>rt with an action against Mr. and Mrs. Andrews when,in his opinion, there were numerous other similar violations. Mayor Stockton advised Mr. Allen that this was not a new program with the City though in most other ins- tances the owners had cooperated with the City, and the hazards to the public health safety and morals had been abated through mutually co- operative action; advised that this would not be the last such action, but that any program of this scope must be worked out over a period of time on a continueing basis. Clmn. Vincent requested the proposed resolution be ~hanged to s~eci- fically show the Council's reason for concern as be~ng the room~ng house occupancy. The City Manager suggested the Ala~~i House could be defined as a rooming house in the several places1~ra name appears in the Resolution. In reply to Mr. Allen's earlier question as to j],1E~ w~I t~e RM'~~ FH: Marshal had inspected the Alaska ~ouse and only, e as a , City Fire Chief advised that this inspection had been m~de a; :he r=- uest of the Seward Volunteer Fire Department and the ?~ty 0 ewar iince both entities had been greatly concerned about f~re hazard ex- isting at the Alaska House for a number of year~. Clmn. Zentmire ~ ,\ - I Pi ';a 3':- 7 Regular Meeting of January 18, 1965 R 4,{ advised that as a Volunteer Fireman he had accompanied this inspection team and in addition to the Alaska House, at the request of the City, the school and the hospital, all school and hospital building~ ~ere inspeeted on that same day and this fully occup~ed the day. -Re~erring to Clmn. Vincent's request, Clmn. Albertson said he thought the full record would show clearly the rooming house occupancy and that he be- lieved the full record would become apart of any appeal proceedings. CLMN. Vincent said it was just that he was familiar with a number of houses in Seward that are as bad as the Alaska House and recalled that last winter that the Council had chosen not to ~iess abatement of the residential use. The various references include01the Fire Marshal's inspection report and the report were reviewed w~th the Manager noting that the Fire Marshal did not have jurisdiction over the private resi- de~ce occupanc~~d that this present action was an expansion of the or~ginal demand~n Mr. Andrew's though still the main reason for Notice to Abate was the rooming house occupancy. Clmn. Vincent advised that he was satisfied with th~~e ~~~:t~ns. ~~::; ~;r~n:~~~k - ~ ~~v~ that we recess this Coun__l ~_~_ __d co_____ __ _ ______of _g~_s_- ments. ~econded bv i:Clmn. Zentmire., No objection. inc.ent- ~.- I would move for the aonroval of Reso~ution No. 424. Seconded bv Clmn. Albertson. All in favor. Clmn. Albertson - I m9ve that we adiourn as a ~oard of Adiustments. Secoadeg bv Cl!l'1. KirJtnatrick. All ~n f~or. Mayor Stockton recon- vene t e regu ar Council meeting w~th t e same members present as were present at the recess. Item 4B. - Various applications for approval of renewal of permits for authorized games of chance and skill. Financial statements for the previous year and application for renewal permits from Sacred Heart Catholic Church and American Legion Seward Post 15 were reviewed by the Council(See Item 6D of the December 21, 1964 minutes for review of re- quirements). Clmn. Vincent,- I move for the aooroval of the two aonli- cations. Seconded bv Clmn. Lewis. All in favor. Item 4C. - Mayor Stockton asked if the Council could agree that Clmn. Lewis rather than Clmn. Zentmire had made the motion naming him to the Number One Seat and Clmn. Zentmire to Number Two Seat on January 8, 1965 and this to be understood in connection with the certification of the Council's action forwarded to the Borough Assembly. Council concurred. I I Item 5A - Proposed Ordinance No. 340, Employee Classification Plan, first reading. Mayor Stockton noted that this proposed Ordinance is over twenty pages long with several pages of figures and tabulation and that while the ordinance must be read'in full, since each member has,a copy of the Ordinance, asked if there was any objection to the reading excluding the tabulations of figures and there was no objec- tion,. f!:2.posed Ordinance No. 340w. adopting Employee Classification and Wage Plan was then read in f 1 for the first time, including the following corrections; Under Section I add "46. Fireman Dispatcher, 47. Haftbor Master. The Manager requested a-change in Section II 9. (c) to delete the words ,following "equivalent" and add"to training as a police officer; completion of the Twelfth Grade". Under Section II 34. (a)' Chaqge tke period to a coma and add" and to do related work as required." .It being intended to include those words following the definition of each job classification. Clmn. Vincent said that he noticed that no:.mention made of require- ment for good housekeeping practices by the City employees and said he would like to insist that this be included. Clmn. Zentmire asked if there was not a conflict in the utility work- er category in the Sewer and Water Departments. The Manager advised this was simply a typical job description and that there would be a utility worker for Sewer and one for Water, though, of course we do not have all these people in all departments at the present time. Section X (d) add "not" following "pay shall". The maximum vacation privileges as set forth in Seqtion lX were dis- cussed and the Manager advised he would prepare an4 insert to clari- fy the prohibition of accumulation beyond 288 hours. The Manager also advised that he would prepare an insert for Section :3 4 S.:' 31:- Regular Meeting X (a) to follow the first ~eJltence and dep~tment does not have S~Ck leave. of January 18, 1965 to clarify that the electric .l\., Z - ~ Section nv (b) the word Ittimes" to be added following the first semi- colon. Section II 27. (a) 8. was clarified to mean only unclaimed property coming into possession of the police chief through his police work. ' Clmn. Vincent asked what was the present practice regarding having to work the day before a holiday in order to be paid for the holiday. The Manager said this was required presently. Clmn. Kirkpatrick asked how the City Manager would put Section III on Page 16 into effect and the Manager advised that all employees are presently earning wages equivalent to pay step (a) so that upon adop- . J tion of this Ordinance he would notify them in accordance with pay s~ep (a). These pay grades and pay steps were then specifically re- v~ewed ror each employee and correction made, that the Public Works General Foreman was presently in step (b), Mr. Fyles was presently in equipment operator (3) paystep e Clmn. Vincent and Clmn. Kirkpatrick asked about pay steps and parti- cularly if these steps were automatic in any way. The Manager explain- ed, only new employees come for review at three months or six months that all other review is annually in accordance with the personnel manual time schedule and that none are automatically increased but that the increase must be earned; and only pay step (a) is automatic. Clmn. Vincent said he was not concerned about pay step. (a) but was concerned about pay step (f). The Manager pointed out that pay step (f) represents four years or time and that it was still not automatic, that he would not want to recommend automatic pay increases and also that he had followed~he personnel ~anual in this and had clarified it regarding the newliemployees. CImn. Vincent advised this satis- fied his question and reiterated that he would not want to bind the City to automatic pay increases. Mayor Stockton mentioned that three employees of' the City are direct- ly responsible to the City Council these being the City Manager and the City Clerk and therefore wondered if the City Clerk Treasurer under Section XVIII should not read the same as the Manager and Attor- ney, " salary to be determined by Councilu this was agreed. ....... Clmn.~entmire - I would move for ~t)roval of the first reading of' Qrdinance 340 seconded bv Clmn. Saduskv. 111 in favor. Item 5B - December 196* accounts payable. The Council having previous- ly received the usual schedule of accounts payable showing name of Vendor, Total amount due, and the amount applicable to each unit, the Manager and the Comptroller reviewed those itemsquestionned by the Councilor which they felt to be of' particular interest to the Council.Clmn. Lewis asked what the bill from Tryck-.yman was for and the Manager explained that it was $7**.75 for the inspection of the National Guard Apmory and $805 for survey in the Terminal Addition at the time the City was trying to locate the emergency ~:standby genera- tion plant in the north end of the Terminal Addition, and of course this survey showed there was no suital). land ~k.re. Clmn. Vincent asked for more details on the kind of work performed and the Manager explained that in the survey, a team had come in and staked ~he points actually spending several days in the field; that in the ease or the Armory inspection, a structural engineer had spent .one day inspecting the building and had bAen given the City a detailed report of his findings including an evaluation of the original de- sign and recommendations for corrections. All agreed it was expen- sive to get this sort of work done. Reviewed that the $531.20 bill to the Chugach Electric Association is for the employees group ins- urance. Dr. Wagner's bill is tooth pulling for a State prisoner and should be reimbursed by the State. State Department of Highways is the usuU-monthly bill for gas and oil used by our street depart- ment. The City of Anchorage is for poles for the City Dock and Rail- road facility which we were able to secure immediately and at a cheap- er price through the City of Anchorage. Line Materia~ is chiefly transformers and wire ror the line to the dock. Kulin Insurance is the City Clerk Treasurer's Fidelity Bond. Council asked why this bond was through the KU,f:in .Agency and asked about its cost and the -, I . ',' .-':. Regular Meeting of January 18, 1965. i-149 City Clerk advised that it was required that she secure the bondu and she had chosen to secure it through this Agency; that the Code requirement is the Bond be.not less than 25% of the taxes estimated to be collected in anyone year and the Council some years ago deter- mined it would require only the minimum; that Mr. Kulin had advised that bond premiums were increasing year after year but there had been no increase in this bond. The :Comptroller advised he was familiar with costs of bonds of this size in the State of California and advised they were considerably more than this bond is costing. Council asked the City Clerk-Treasurer to ask if it would be any less expensive to place this coverage with the blanket bond. Renwald Hotel is another prisoner charge, being for housing a State prisoner and should be re- ~:e~~~:df~~ ~~~e:;:;ei9~tm~~ ~~:i:m~~t~~lj ~~~~6~~~~ ~~ep:i~~~;~ond_ ed bv Clmn. Zentmire with special instructions that the Co~troller do ~v,rythin~ possible to be reimbur~ed for the Survey and Inspection ~e~s cLMN. L.wis - I would move that this amendment be 1ncorEorated into the motion. SecGn ed b Clmn. Zentmire. 11 in f vor. Detail as follows: aska ssoc. of sses. f. 5.0; aska ,0urtSystem, $75.00' Alaska Railroad, $10.00; Alaska Sales & Service, $36.63; Alaska Shop, $2.00; Alaska Telephone Corp. $502.05; Andy's Oil Delivery, $17.56; Auto Elec- tric Sales & Service, $287.97; Artie Office,Mach. Co. $65.72; B & C Auto Elec.$IS,.86; Bn City Motors, $12.55i' Burroughs ICorp. $374.00; George F.Cake Co. $7.00; Carrington Co. '1 0.20; City of Anchorage, $730.32; Chucks Repair & Service, $44.10; Chugach Electric Association, $9,216.00; Chuga.C?P Electric Association, $531. 20; Don 'sCafe, $20.65; Equipment Inc. $3g50.00; General Electric Supply Co, $23.75; Graybar Electric Co. $38.ly9; I.B.M. $463.50; Industrial Air Products, $30.43; Kenai Lumber Co. $3.00; Kenai Sheetmetal ~rks; $4.00; c. Ru~e Kulin Agency, $370.00; Line Material Co.$ 3,060.14; Mart Variety, ~120.20; Marathon Fuel Co. $653.81; Modern Motors, $69.98; New Seward Hotel, $10.00; Northern Commercial Co. $249.45; Northwest Hotel Supply, $232.0 Osbo's Electric, $33.12; Palace Cafe, $5.60' Peat, Marwick, Mitchell & Co. $450.00; Petroleum Alaska Gas Service, $1.56; Petty Cash, $13.55; Renwald Hotel, $26.00; Saindon's Service, $51.45; Sar~ent-Sowell, Inc. $20.98; Ed Schwab's 'Workshop, $4.65; Seward Drug Co. '1.29; Seward Hardware Co. $45.91; Seward Public Utilities, $1,565.70; Seward Trading co., $2.88; Stafford Sanitary Supplr Co. $10.60; State of Alaska-Dept. Hiways, $624.15; Standard Oil Co, '47.86; John Stepp's Friendly Ford, $8.98; Supply Center, $266.721 Texaco Inc. $90.25; Trick & Murray, $5.101 Tryck, Nyaan & Hayes; ~1,549.75; Sol J. Ur1e, $4.57; R.M. Wag- ner, .10.00i Pat R. Williams, Ins, $1,299.21; Yukon Equip. Inc. $211.44 Total $27,8b8.48. I I Item 50- Borough Assemblymen's Report. Mayor Stockton advised that he had passed out minutes of the January 6, 1965 Assembly meeting and tha . the next regular meeting is scheduled for Apr"n 5 in Homer and that in future the meetings will be held in different cities within the Borou Mayor Stockton reviewed the discussiomand actions at the Assembly meeting, advising that the minutes reflected the actions taken of course but omitted considerable discussion. Mayor Stockton advised that without making any comment whatsoever he wished to advise the Council there is another petition filed for an election to change the Borough form of government from the chairman form to the manager form. Item 5D - City Manager's Report. (1) That the City had had two read- ings of the Ordinances adopting Uniform Plumbing Code and Minimum Housing Code and as part of the Urban Renewal Project had promised to adopt these and enforce them by March 1, 1965, so the~e1lr~~.~~~~~ up next month for the final reading and he dir~ Want ~lie-coune'1T'l'.... to be aware of this schedule; (2) that he had attended a meeting in Anchorage last Thursday which was an organizational meeting of the Municipal Utilities for the immediate purpose of lobbying against Municipal Utilities being placed under the jurisdiction of the State Public Utility ~ommission; that the 800peratives and REA's are form- ing an organization to lobby to bring all utilities under the State Regulatory Commission; that he thought it was important Seward attend these meetings as it appears the REA's are trying to force the Munici- palities out of the Utility business by requiring them to pay a sum of money in 11.. uf taxation while they themselves are exempt from all taxation, also that he had secured the pay scale which CEA has just agreed to and ~~rah!~ter of comparison CEA's new rate for work- ing forman is 7.875 ~ex~ ~ar and $9.70 the next two years as compa- red to Seward ,6.09; also that this organization is preparing long range activities for such thihgs as uniform and model labor negotia- tions, interchage of ideas and problem solving and etc; (3) that '. 350 p 3..: : Regular Meeting of JalUtary 18, 1965. State Public Works Commissioner Downing telephoned to advise the had received a letter from Seward Seafoods offering to build a dock lor the Ferry to rent and he wanted to know the Council's thoughts on this before he answered the letter, the Manager then reviewed the details of their conversation and the Council advised it needed still more in- formation to be able to arrive at a recommendation, and instructed the City Manager to gather such information as he could to culminate in a recommendation to Commissioner Downing; (4) that he had been sketching out a numbering and moorage designation system for the small boat har- bor and can provide for 243 stalls, that the Army and others without any advertising at all are writing for reservations and a considera- ble portion of the harbor is already spo.en for, that as soon as the lease is settled he would advertise and prepare for the operation of the boat harbor this summer; (5) that the Contract is let for~he . Fish Ditch south of the boat harbor and also for the water and sewer lines ,from the Lagoon area to the Harbor industrial area; (6) noted that the first anniversary of March 27 is coming up before long and that Mrs. Watt's had c~led his attention to Resolution No. 366 naming a day for comme~ation of those who lost their lives; that he wondered what the Council thought about perhaps a building designed like a small lighthouse and small chapel in the harbor adea where the light would represent the undying e!torts of the Seward people to build back and would also be a comm ation to those who lost their live~ and with the Resolution theouncil could lead in a day of comm~ation which could include such things as special religious ser- vicei and a time for those most intimately ~fected; that he proposed to have a sketch drawing made and would like to have the Council's thoughtaon this. Council discussed this proposal and indorsed the Manager's suggestions, requested him to contact the church leaders and to work toward community wide participation. Clmn. Kirkpatrick mentioned that if there is government surplus land in the right spot that such a use meets the government's requirements for grant of land; (7) that Mr. Vance Hitt had been in discussion with him regard- ing a tax rates on the building Seward Seafoods plans to build for . Halibut Producers and he had informed him of the assessment methods, that he understood Seafoods does have a lease with Halibut Producers but does Fot_Jnow the terms; (8) that Mr. Herman Leirer has final- ly given;,e~el on the tidelands at the Small Boat Harbor and he has agreed that if the Corps of Engineers will fill all the north side of the road that he will give clear title to the tidelands in exchange and the Corps of Engineers will place this fill. Item 5 E - Corps of Engineers Resident Engineer offer to discuss pro- jects.- Mayor Stockton advised that the Resident Engineer had offered to come to the Council and discuss all projects effecting this area and also show a copy of the earthquake film, Council expressed inte- rest in both topics and asked Manager to arrange time. Item 5F -e.1~ l~v "'o-~e eatitFy rt-~ r. Fairbanks legislative propo- sals - Mayor Stockton advised that he had received the legislative proposals of the City of Fairbanks asking Seward to support and turn- ed them over to the City Manager with request that he review and re- commend to the Council. Item sa - City Manager's salary review_Mayor Stockton inquired if all members had received the notice from the City Clerk that the pre- arranged six months review of the Manager's salary was due. The re- quirements of the Char~er and the Code for manner of changing the Manager's salary were reviewed and the Clerk advised that without having made a detailed che~nJbeW~ite certain there was sufficient money in the administrative1~eln increase. The Citr M~ager asked to be excused and his request was granted. The Counc11 1n its discus- sion noted that it wished to encourage the Manager to stay in this position and recognized the high cost moving a family to Alaska and the high cost of living in Alaska; that the six months review period brings the matter before the Council for considerations apart from salary and with all members agreed that an increase was desired at this time; clarified that the amount an increment and the timing were to stand along and" not. to be c.onsidered as establishing a pat- tern for the future~ Council concurred that the City Manager had come to this job under very difficult conditions, had satisfactorily performed his duties and wished him to know this through the award of a substantial increment. elm". Kirkpatrick - I would move that ef~ective January 1, 1965 we raise the salary of the City Manager ~12, 500 per annum. Seconded by Clmn. Albertson all in favor. Mayor Stockton requested the City Manager's return and he advised him it...,. Z -. -. tr: -. ....., "1 i I J I I I, PF,,-,~. 3- Regular Meeting of January 18, 1965. 351 PS'."~ j: Regular Meeting of February 1, 1965 of this action and asked if the Manager was satisfied with it. Mr. Walt~ advised he was satisfied with this. Clron. Zentmire - I move we ad'ourn. Seconded b Clmn. Vincent 1: 0 P.M. ttest: Approved: ~~ Q ./j;;.,I~ ~tu ~;[;/ .h7' ~ - Mayor Perry R.Stockton Beatrice E. Watts City Clerk-Treasurer ----------------R;~i;;-M;;ti~~-~i-F;b~;;;-i~-i965--------------------- The Regular Meeting of February 1, 1965 of the City Council was called to order at 8:0$ p.m. by Mayor Perry Stockton. Roll was called and those ~resent were: Mayor Perry Stockton, Councilmen Galen Albertson, Del "..-Zentmire and John Sadusky. Clmn. Richard Kirkpatrick, Frank Lewis and William Vincent were absent. City Manager Fred Waltz was present. Mr. Jack Randall president of the Borough Assembly was present. Item 2 - Minutes - It was established that all members had read the minutes commencing page 290 regular meeting September 21, 1964 through page 337 partial of the regular meeting of December 21, 1964 with all members agreeing that the minutes of December 21, 1964, page 333A Fourth paragraph should delete the words indicating Mrs. Ruth Andrews was present since only Mr. Ralph Andrews attended the public hearing with their legal representative. Clmn. Zentmire - I would move for the approval of the minutes starting with page 290 of the regular meeting of September 21. 1964 through page 337 of the regular meeting of Decem- ber 21. 1964. Item 3A - Mr. Jack Randall president of Kenai Peninsula Burough Assembly - Mr. Randall advised he had hoped to speak to the Council around Chris~ mas time and also to discuss Borough matters over the radio which has now been discontinued; that for sometime Seward was not represented on the Borough and he was concerned that the Council and the people in this area might not be entirely aware of all Borough happenings; that he did believe a close liaison with Seward to be very important; that he though. it was important to speak with the Council at this time since there is a considerable amount of information being passed out about the Borough that borders on misinformation. Mr. Randall mentioned some of the reasons why this might be oc curing , such as continuing opposition to the existance of the Borough the fact that taxes are drawing nearer, but pointed out that the real reason for mentioning it being the oppo- sition to the Borough having established a temporary office in Ancho- rage to secure the property records and property transactions for the assessment roll; that this was a temporary office and would re- sult in the most modern and most efficient tax roll possible; that most of the information on property records is located in Anchorage and therefore this was the best place to secure it. He mentioned that the Borough had made a capital expenditure for furniture for this of- fice which would be sold to the Anchorage Borough when it undertakes the same program for its tax roll. Mr. Randall mentioned that the Borough is being criticised for bring- ing in assessors from stateside. He said that with so many boroughs being organized at the same time, there had been a heavy demand for assessors and the Borough had simply had to go outside to find quali- fied people who were available at a reasonable cost; that those em- ployed by our Borough have brought their families to Alaska and even though not permanent residents are living here while the assessors are working for the Borough. Mr. Randall said there had been alot of objection regarding the taxa- tion of personal property with the exception of the hqysehold furnish- ings and perso~al use ~tems, and that he thought thatrhe Borough could get the 1nformat1on regarding this program to the people that it would help; that the position he took and Borough Chairman took was that it was necessary to keep the tax base as broad as possible in order to make the tax load as light as possible on everyone, also that in supporting education the Borough must tax at least 3.5 mills on personal property as well as real property and if it does not tax personal property it must still make up that amount of money from the levy on the real property; that they did not yet know what the ratio of personal to real will be but that he felt sure it would result in a considerable increase against the real property if there was no tax on any personal property; also in regards the school support, that 352 i ~t would be necessary to assess the personal property both to learn the amount owed on the, s~hool program and to provide the required tax roll for general law c~t~e~hich are required by the statutes to tax personal property; that the City of Seward of course has been taxing pers~nal pr~perty and it would be assumed would want an assessmen~fi roll, that ~n addition to the other reasons he was of the opinion . there should be a levy on personal property to at least pay for the cost of assessing the personal property. Mr. Randall advised that another point he would like~o th~Council's attention was that the Borough would have to have a sales @X Ordi- nance soon; that the authorizing election included a use tax which is not yet provided for but is being written into the municipal Code and which the Borough believes will easily pass so that after ninety days it would be able to put the sales and use tax into effect and would hope the City would then repeal its sales tax, and hoped that all this could be accomplished before the beginning of the next school year. Mr. Randall advised that he hoped all the Seward Council members as well as our excellent Delegate would take an interest in this Ordi- nance.Clum. Zentmire asked if they had examined the State of Washing- ton sales tax law as he understood it was very good. Mr. Randall said they were looking at various"S'tate laws, looking very closely at Cali- fornia law since it seems to be a model sales and use tax law and advi- sed that they appreciated all suggestions which might help them avoid any pitfalls. Mr. Randall advised the treatment for bonded indeb~ss for schools is a matter of concern to the Borough; that he understood the indebt- ness of Seward and Seldovia may be forgiven and a very slim chance that Kenai's indebtness may be forgiven; that t~e Borough would use the tobacco tax refund to apply against such indeb~ss in the same manner that Seward and Seldovia are now doing; that toe BO!' ough was anxious to avoid the creation of small districts for indeb ass and desired the Council's views on this since the application f ~ tobacco re- fund money is not enough to cover the bond payments for the Kenai school. Mr. Randall continued there seemed two solutions to this problem:(l) by spreading the collections over the total school indebtedness annual cost there would be a need for further help borough wide, or (2) if not this then in turning it back onto the Kenai area, which is legally pos- sible, there might result a situation which might permanently jeopardize any future cooperative building program. Mayor Stockton said that over a year ago he had asked the local affairs director just what property was obligated for various outstanding school bonds and had received no definite answer. Mr. Randal said that the property which was committed for these bonds is still committed and the bonds could be turned back onto the area which voted for them but that this seemed to defeat the purpose of one unified borough; that there was just a possibility with abelhole borough behind these bonds that something might be worked out regarding the interest rate which he understood to be rather high, and this payment of school bond indebtedness is one of the problems which the borough must solve righ away. Mr. Randall mentioned the constitu- tional provision wherein property cannot be bound where the owner has not had the opportunity to vote on the bond issue; that the Attorney General has given an opinion that there is no problem in spreading the various district indebtedness over the.entire borough, and this accomp- lished through the organizing of the borough, but it is also being con~ dered that a friendly suite miiht be necessary to really settle this matter. Mr. Randall advised that generally Homer is in favor of putting all the indebtedness under one bundle even if it costs a little more right now and that he felt this way also; that he would like to know Seward's position on this matter. ;;. Regular Meeting of February 1, 1965 < ., It\'') (Z, -, -, f....... .',<1- - I., ~ Mr. Randall referred to House Bill No. 43 which make public health mandatory area-wide borough power, that he could understand the State desiring to turn this responsibility over to the Borough but: that he was concerned about the Borough undertaking such a respomsibi~ lity when it is just barely formed, and realizing that this could be- come a problem regarding police protection, fire protection, road construc- tion and maintenance and etc; that he particularly desired the Council's views on this subject and it was agreed the City Manager would place this on the next agenda when more members were present. i, ~ Mr. Randall than gave a brief status report as follows; Regarding apprais- al work for tax roll, as you know, the first work is being done in the cities so that the continuity of your revenue collections can be main- tained; that they would not have all the real properties outside cities identified and appraised by April 1 which is the cutoff date in order to get the July 1 bills out, so there will be no Borough tax on thEt I :"Viil .:; .:; Regular Meeting of February 1, 1965 ' 353 first one half of the year also it will not be known what the Borough 17vy will need to be at July 1, so that it lQoks as though the Borough w~ll need to put out two separate tax bills, which he hated to do, but appeared necessary for this one year; that it might not be neces- sary if people understood that the property outside cities will be ~aying taxes a couple of months later than they are, but he was afraid this information could not be adequately distributed, so they are thinking of the two tax bills, one for city levy and one for borough levy. Mayor Stockton asked if the Council had any questions and they advised Mr. Randall had answered all their questions. Mr. Randall asked th~ Council to feet free to contact him at any time it might want help with info~ation disbursing regarding borough matters. It was mention~ that Mr.~ would soon be in this area to discuss the tax assessment with the public; and the scheduling of the regular borough meetings at Homer and Seward to better serve and better inform all the people of the Borough was mentioned. Mayor Stockton recessed the meeting at 8:58 p.m. to view the Corps of Engineers Earthquake Disaster filmeiiQtreconvened the meeting at 9:25 p.m. with all the same members)&s w~re present at the recess. Item 4A&8 - Third and final reading of Proposed Ordinance No. 332 and Proposed Ordinance No. 333 - Mayor Stockton suggested that since there were only four members of the Council present at this meeting and since these are difficult Ordinances and somewhat controversial that perhaps the Council would wish to table them. The Manager advised that there was time to act on these Ordanances at the next Regular Meeting since the promise the City had made Urban Renewal was they would be passed and enforced not later than March 1, 1965. Clmn. 7.entmire - I would so move, that the Items ~1 and ~B be tabled until T,he next re~lllRr meetin~. Seconded by Clmn. Albertson. All in favor. I Item 4C - Second reading Proposed Ordinance No.340 adopting employee classification and salary plan~This Ordinance was read by title and number only. The Manager advised there were a number of changes and discussions from the last meeting, for instance the addition of the words" and to do related work as required" Section II 34 {al, it being intended that these words should be included under each job definition. Also that since he had forgotten about the harbor master classification and this had been added to Section .1, that he would then read Section II 36 Harbor Master (a), (b), & (c), which reading was accomplished at that time; that he had corrected some copies of the Ordinance and pa~these out to the Council members in exchange for those previously issued. Mayor Stockton mentioned that amendments to an ordinance proposal are in order at any reading including the third and final reading. Clmn. Albertson - I mo.ve that we approve this as the second readin~ of Ordinance No. 340. adopting employee classifica- tion and salary plan. Seconded by Clan. Saduskv. All in favor. Item 5A - Appoint three members to Planning & Zoning Commission for February 15, 1965 through 1968 - Mayor Stockton said he would like to reappoint Mr. Raymond A. Gillespie and Mr. Robert F. Buck and requested the Council's assistance in thinking of a third person with a special attention toward ,someone residing in the newly annexed area. Clmn. Zentmire - I ould ove that the Ma or's rea ointment of Mr. Gilles- ie and Mr. Buck's eats on the Plannin & Zonin Commission be a roved Seconded bv Clmn. bertson. All in favor. --- I Item 5C - Added - Request for approval of Renewal of Permit of Autho- rized Games of Chance and Skill. Clmn. Zentmire - I would move for the approval of the Permit 2f Authorized Games 01" 'Chance and 5k~LL to the Junior Women's Cl~b. Seconded bv Clmn. Saduskv. All in favor. Financial statement for the last permit year of 1963 to be received. :l54 P',:lil 3'34 Regular Meeting of February 1, 1965 Item 5D - Added - Utility Permit for ~ter Lines and Fish Culverts on the ,State Department's right of way in connection with the Lagoon Road-The City.Manager advised he had just received the material for this Utility Permit which is required by the State in order for the City of Seward to maintain the 6" cast iron water line crossing the h~ghway and going to the Small Boat Harbor, as well as the two 48tt F~sh migration culverts which will be placed in the lagoon area. The City Manager advised this is;;a standard Utility Permit as required by the State Department of Highways; that it is without cost, and did recommend its approval. Clmn. Albertson - I move that we JO!:ive the City Mana~er authorization to siJO!:n the Utility Permit for the State for the ~tr water line and the 48" culverts. Seconded bv Clmn. Sadu.skv. .11 J.n favor. , Item 5E - Added- Moving Snow River Power Line Agreement - The City Manager advised that this agreement also was received late this afternoon, and is also a standard utility agreement from the State Highway .epartment for moving the power line across Snow River due to the relocation of the highway; that, of course, this is a City line crossing the State Highway. The Manager said he wished to call attention to an item wherein the State asks the City to fund an amount of $2,000 for the salvage of the old line and that he recommends the City object to this proposed requirement and called the Council's at- tention to the instructions contained in the agreement for such objec- tion, advising that he had been informed that if the City ...~e~ to ob- ject to this proposed requirement beeause of the disaster that it will be deleted. The Manager advised that thi~ agreemeAt provided for the construction to be preformmby a contractor, the engineering preformed by the City's engineer chosen IQrthe two power line relocation projects all under the supervision of the State. Clmn. Saduskv - I would so move that w authori e the Cit Man er to i n this tandar utilit a reement No. PO 1- 1 relatin to the ro'ect for movin the 0 er line at the Snow River bridJO!:e crossinJO!:. Seconded bv Clmn. Zentmire. All in favor. Above objectionto be filed. Item 5F - City Manager's Report (1) That a couple of months ago the Workman's Compensation Hearing Board had held two hearings on deaths involving the City and decisions had been received today and in both instances were in favor of the claimant; that in the case, of Alva M. Wisdom, the Award was $28.35 weekly starting March 27, 1964 until death or remarriage 'with 104 weeks in a lump sum due upon remarriage, not more than $1,000 burial expenses and the statutory legal fees; that the award had been the same in connection with Mr. Robert Duffy's death the weekly benefits commencing September 6th, 1963. (2) That a Default Judgement in connection with the cancellation ',.ci-!' the Seward Marina Inc. lease will be forthcoming in about two days and that then the City will have clear title - that the lease is canceIed. (3) The IBEW Contract had been approved~by the City Attorney and it should be here in a few days. (4) Noted that probably the Council had heard the arrangement between Halibut Producers Cooperative and Seward Seafoods Inc. for construction of a building has been terminated, and advised that Mr. Hansen of Halibut Producers had sent him a letter telling him they would still like to start their operation in Seward with a mi- mimum facility, say a building 60' by 80' and asking such questions as could the City furnish such a facility, where would it be located and could they unload fish on the City Dock; that he had been in contact with possible financial people regarding:'various funds available to the City for such a project, and what he had in mind at this time is for the City to secure the metal warehouse available from H & K Cons- tructors and which he had hoped to have for a fire station, to move this into the Small Boat Harbor industrial area, connect water and sewer lines and lease this to Halibut Producers. The Manager detailed the estimated costs of this project completed at $32,000 and advised that while he was in Anchorage he had called Mr. Hansen and Mr. Johnson of Halibut Producers and they had talked about a bonded project at a total ~~ome $40,000, and specific detail as to how the City might ae- ~ ~~he construction costs; that Halibut Producers is only wanting to sign a five year lease but that he believed this was feasible on a small projects such as this while totally unacceptable to Small Business Administration in connection with a loan of $500,000; but Halibut Producers finds it necessary to re-establish, their operation here in Seward on a small basis in order to convince the non-Alaskan members of the Cooperative that this is a desirable venture; that if this is the result of the first year's operation, they will immediately reacti- vate the plans for their large plant; thatthe yearly lease scale had been worked out at about $4,500 to $4,600 per year with Halibut Pro- ducers installing all of the refrigeration and freezing equipment I~") Z; -. ,- "..... ItJ~ - , , '" ~.'" I I I i ~. ; Regular Meeting of February 1, 1965 355 which would cost be $245,000 and $250,000; to the Council's question that this would be a small processing plant, not just a freezing instal- lation. Mayor Stockton asked if the City could legally spend the City money to construct such a facility and the Manager advised it was legal and correct for the City to construct the building and even to establish an icing facility for public use of commercial fishermen. The Manager advised that in discussing the possibilities of securing loan funds from area redevelopment administration, which seemed to have the most immediate funds at the lowest interest rate if the City should have had to borrow, but that he had realized this facility could be used very efficiently by the City at the fire station in this location if Halibut Producers did not take up its :.option at the close of the first five years. The Manager pointed out that this would create about thirty jobs in Seward which the AHA representative said was truly extraordinary for such a small project. The Council heard the Manager's recommendation for the building to be situated on an east west line immediately west of the approach to the dock and found no objection to this location. The Manager mentioned that probably some piling would be needed along the south side of the building. The Manager called ~tention to the critical need to have the northwest corner of the harbor1tlridged at this time and advised the Council there was to be a hear~ng in Washington, D. C. on the 18th of February regarding our small boat harbor; that the Corps of Engineers is recommending no fUrther dredging in either Seward or Kodiak. Mayor Stockton asked the City Manager if he would file a letter of request and he said he would. Clmn. Zentmire suggested that if a personal applicant would be helpful that he thought the Chamber of Commerce would go along with the City and since Mr. Jack Werner knew his way around in Washington, D.C. that he would like for him to do this if Mr. Werner was willing to do so. The Council discussed this and Mayor Stockton suggested the City Manager call Senator Bartlett the following day and learn if a personal representative would be of assistance. The Manager advised that he would do this and mentioned that the notice, to the extent one can depend on such, stated that a written petition would be given as much attention as a personal appearance. Mayor Stockton said he believed the City should encourage Halibut Pro- duc~~9P~~tive to return to Seward; that a lease should be written up ~ the city's costs and asked if Halibut Producers had indi- cated it was willing to sign a five year lease even though up to four of the years might not be taken up and the Manager said they had. Clmn. Sadusky advised he thought this was good planning on the part of the City and that he was in favor of the project. Mayor Stockton asked if the city crews would be able to move this build- ing and the Manager said that he had looked at it that day he could not see the interior of the building and was unable to answer this question at this time. The Council and the Manager reviewed the next steps to move this project along, all members concurred that they definitely wished the City Manager to continue to negotiate with Halibut Producers toward firm figures on the project costs, the }Rse terms and etc. all as set forth above, and so instructed him. (5) Mayor Stockton said he would like further discussion on the subject of the additional dredging as introduced in subsection (4) above, that he thought the City Manager should pursue this strongly, and thought if there was no other solution that the community would want to look at this on its own; suggested the telephone call to learn Senator Bartlett's opinion regarding sending a personal representative or a letter or if Senator Bartlett himself would carry and push Seward's petition in this matter, and this was agreed too. Clmn. Zentmire_Suggested that if after the discussion Senator Bartlett feels that a personal representative is needed that the Manager take fast action for a special meeting and to try to secure Chamber of Commerce aid. (6) The City Manager mentioned also that the Tressler's logging operation is presently using a landing area just east of the Small Boat Harbor and he has been working with the Tressler's and the State to establish a good situation for this important local industry; that they had considered s1~e'~ east of the Alaska Railroad Dock and the estimates for the needed dredging at this site came in at over $100,000 so that it was dropped; that now they are looking for other areas such as just east of the harbor which is undesirable since the logging and Barite grinding operations would probably not be compa~le; or the possible site ~ust south of the Small Boat Harbor where they would need 400' of the 850 between the breakwater and ditch outlet; that the Tressler's are going to look at this area again at low tide and they will probably arrive at a decision soon; o r- {' ~ oJ q)O lou,~:(;, ,;l~ Regular Meeting of February I, 1965 . ' I~at thld~s arela d~es have an advantage to all parties concerBed in that wou resu t ~nmany thousan4 square yards of 1 fill m~ght be available for filling ~n ~ome other areas~g€ ~~esen~l,h~I~- g~ble 'to receive fill such as Mr. Leirer's property north of the road and for which he might be willing to swap his unoccupied tidelands in the present Small Boat Harbor area; (7) On the Tryck- Nyman bill that h~ had discuss~d this with Mr. Clouse and he feels it is a legal'bill d~scussed it.w~th Mr. Nyman Wh? feels it is a just and legal bill and' should be pa~d and followed th~s up with a letter explaining why he felt this way; this letter received that same day was then read in Tull and the Council briefly discussed the problems it had had with the Contractor and the Engineer's Inspector and it was noted the bill had been reduc ed from over $9,000 to '5, OlJ'llc., probably partly becaus e of this and partly because of the conditions surrounding the $5,000 as set forth in the minutes of a previous meeting; (S) read the recent letter from Senator Jackson enclosing one from Secretary of the Interior Stewa:t Udall holding forth only a slim hope of securing a rail car dock here ~n Seward; (9) that if our scheduling is correct and there ia no delay our tidelands will be turned over to us June I, 1965; that the drafting on this project has been voluminous; and to question advised it is going to cost about $15,000, and this amount has been applied for under the extraordinary expenaes portion of the transiiional disas- ter funds and this item will be approved; that he believeu this project was critically important in order to be able to make decisions regard- i~ land use on and near the tidelands; (10) 15 regards the street improvements program, Tryck- Nyman is ready. to go and waiting only on urban renewal; that he had checked there and found that they are ready except for a legal item which he had arranged to have accomplished by our own city attorney since all the urban renewal attorneys were in Juneau at that time; that Mr. Don Penner had the desire to bring this information to the Council and ,had taken a bad fall on the ice and was not able to attend this meeting. To Mayor Stockton's question regarding the status of the city's contract with Babler and Rogers, paving contrac- tor the Manager advised that Tryck-Nyaan was working out the details of this contract extension and it was being negotiated from the contractors requested 15% increase to 5% increase, and that HHFA will not share in this increase. Mayor Stockton asked if the City was all ready to do its part on the paving program and the Manager said he was and that Tryck-Nyman will be here shortly to stake~or grade levels; in discus- sing i~ the urban renewal participation in the paving the Manager ad- vised that urban renewal realizes that if there are any delays in their program that the city is going to go ahead without them. Item 5G - Added - Senate Bill No. 40 for Transfer of City State Building to the ctty - Mayor Stockton read this Bill and the letter from Senator Daniel C. Harrison, Chairman State Affairs Committee and requested the City Clerk to compose a reply transmitting the basis for the City's request. Item 5H - Added- Seward Story Advertisement - Mayor Stockton read a letter from Mr. Ken Laughlin of the Anchorage Times asking if Seward wished to purchase one-half of a page in the Earthquake anniversary paper to tell Seward Disaster Story; that the Chamber of Commerce had taken one-half a page ,and the Council concurred the City should take the other half. Item 5I - Added - Mr. Bill Lantz request for free lumber for Seward Recreational Center - The City Manager read Mr. Lantz's letter request- ing this lumber for a swimming pool, civic center complex and advising of the resources presently accumulated for this purpose. The City Manager said he wou.ld like to see a Civic Center built here in Seward almost more than anything he could think of but would not want it to be a frame structure; that it had been mentioned to him that the remaining Alaska warehouse might be secured from the government as a community facility, and that upon looking at it with this i~ mind that he thou~ht it was a really good idea; that in addition to be~ng a good metal bu~ld- ing the boilers of the nearby power plant would provide heat and the building would need to be moved to some area near the power plant. The Council instructed the City Manager to look into this further. Item 5J -Added- Civil Air Patrol Request for Free Lumber For An Opera- tions Building and Hangar - The City Manager reviewed the ,earlier re- quest :to the Alaska Disast~r Office to aid Giyil Air Patrol in securing a ne hanger and opeI"atio~l building and adv~sed this had been refused on t~e basis that the former building was privately owned and since the Alaska Disaster Office has decided to repair one of the building situa- ted here in Seward and not repair or rebuild any of the others but to build CD warehouses in the Anchorage area. The Manager mentioned that 1\.~ rz, ,-, -, I, _ f7': -. "'7 ..' ( 'Y 1':"" vtl' PA(ITI; ReguJar Mee~~Rg-~f February 1, 1965 Regular Meeting 0 ~ebruary 1), 1965 $10,000 had been given to CAP by the Salvation Army and it had chosen to purchase an airplane with these funds; that therefore .the Civil Air Patrol is asking for free lumber with which to build an operation building and hangar. Clmn. Zentmire - I move for ad'ournment. Seconded bv Clmn. Saduskv 'I_Wi 'aAfl. I/,ro~ r"/YrI' C~ Jl~2- Isttcmh, f?:1J~7 "ll Attest: I "' / Approved: I t1dz;~ :f;~'" Beatrice B. Watts City Clerk Treasurer -~- - - - - - - Reguia; Me;ting ~f-F;b~ary 15: i9b5- - - - - - - - - - In the absence of the Mayor, the City Clerk called the Regular Meeting of February 15, 1965 to order at e:lO p.m. and requested motion for acting Mayor. Clmn. Zentmire - I move that Clmn, Kirkpatrick be Mayor pro-tem for the Meeting for Februarv 15. Seconded bv Clmn. Vincent No. objection. Acting Mayor Kirkpatrick called the meeting to order and roll was called. Those present were; Acting Mayor Kirkpatrick Clmn. Galen Albertson, Delmar Zentmire, Frank Lewis, John Sadusky and William Vincent. Mayor Stockton was absent. City Manager Fred Waltz was also present. a ~/;~ Mayor p~ry Stockton Item 2 - Minutes-Acting Mayor Kirkpatrick asked if all members had had an opportunity to read the minutes previously submitted commencing page 338 of the Regular Meeting of December 21, 1964 through page 357 concluding the Regular Meeting of February 1, 1965. Corrections requeste ad as follows: on page 349 item 5D, delete the word "not" in the fifth line and on page 357 the adjournment should be 11:05 ratRer than 7:05 Clmn. Zentmire - I move that the minutes of the regular meetin~ of December 21. beginning on 338 to and including the meeting of ebruary 1. page 357 b~a~proved as corrected seconded bv Clmn. Lewis all in favor. - I Item 3A - Mr. Ted Gerwer regarding personal property tax assessment - Mr. Gerwer advised that while he was up north working on the Railroad he had received a notice that his car was assessed for some $29.00, that he did not have this car until after January 1, and on January 1, had an old car of much less value; that he had talked with the city officials about this and they advised he had to pay the tax bill; that this does not "seem right to him and he wanted to find out about it from the Council. Mayor Kirkpatrick asked for information on this assessment and the Managemc8xplained that Mr. Gerwer was assessed on the supplemental tax roll on which the equalization hearings had been held without any petition for correction from Mr. Gerwer and without any request for correction to the assessor during the period during which he can make corrections; that the roll was therefor equalized and closed and that while the city staff was extremely sorry to have made an error that Mr. Gerwer is responsible under the law to inform the assessor of an error. Mr. Gerwer advised that he did not ever receive a notice of assessment but only received the tax bill and ap- parently his mail was not reaching him. The Council asked about this and the City Clerk explained that the statute requires only that the notice of assessment be mailed to the last known address of the pro- perty owner and that the City had done this; that the City would also have mailed to Mr. Gerwer in December 1964 forms on which he would render any property which he owned within the city; that the mailing of these forms is not a mandatory requirement upon the city but that it is a mandatory requirement upon all persons to render such property, that the assessor is required by law to assess alI property within the city limits using the best information he can find; that without Mr. Gerwer's rendition the assessor had done this and though an error had been made the notice of assessment which was mailed to Mr. Gerwer gave the amount of the assessment for vehicles and informed him of what he should do if the assessment was in error and the time limits; that since he did not render a statement of property owned to the assessor, and did not inform the assessor of the error made by the assessor within the time limit allowed by the ordinance that the City Clerk as tax collector was required to collect the tax. The Council advised it was not fully aware of all these requirements and the City Clerk advised they were all a part of the tax code to protect the equity of the tax roll and that it was her understanding that once a tax roll had been equalized, that only the courts could declare an assessment to be null and void. The Council asked what source of in- formation the assessor used in such instances and the City Clerk I .-' ,\r-s P.';' ;,:, Regular Meeting of February 15, 1965 ~ M.v~sed that copies of vehicle registratfons aredreceived from the State and used to the extent possible, realizing that registration does not give a complete andaacurate picture of vehicles owned by Seward residents and that in this particular instance the registration of both vehicles owned by Mr. Gerwer were a part of the assessment re- cord but since the registration does not show date of purchase and ap- parently since the supplemental roll was prepared in the summer and early fall the error was made in placing the new car on the roll instead of the old car. Clmn. Zentmire said that if it was within the power of the Council to make an adjustment since Mr. Gerwer did not have this vehicle on January 1, that he would like to see it removed from the roll. The City Manager suggested it might be well to secure a legal opinion on this matter. Clmn. Zentmire - I would like to move at this time that we delete this from the tax roll~ penning thA dA~iqion o~ tnA City Attorney, seconded by elmn. T.ewi~. .<Ill in ~.<Ivol". :Jt"" Z ~_.< I~ ft'".:: Item 3B - Mr. George Anderson regarding formation of a ~eward Port Commission. Mr. George Anderson of Ketcaikan, Alaska a~sed that he had been in Seward before the earthquake discussing with previous City Manager the possibility of setting up some fish processing plants here in Seward based on feasibility reports from the engineering firm of Marshal and Barr, and had been interested in seeing Seward set up a Port Commission at that time that due to the earthquake the proposal was not presented; that now the bottom fishing reports are in and they do show a decided opportunity in that field; that they would like to see the Seward Council set up a Port Commission and advised it would not cost the people of Seward alot of money as it would be a self sup- porting operation. Acting Mayor Kirkpatrick asked what a Port Commission could do that the Council could not do. Mr. Anderson advised the Commission would be an advisory board and definitely not able to act in place of the Council but would work toward developing the port in the day to day routine which the Council and Manager would not have time to pursue. Mayor Kirkpatrick noted that the Council is thinking of setting up a Harbor Commission which could act more or less in the same capacity and wondered if the Port Commission would not have powers beyond those a little town such as ours could handle, that, for instance,in Anchora- ge Port Commission has funds which it can spend without express appro- val of the Council, and wondered about this. Mr. Anderson advised he did not know all the details of Anchorage's Port mommission but that it did function in the capacity which they had in mind. The City Manager asked Mr. Anderson if he was correct in his under- standing that a properly organized Port mommission would make the City of Seward eligible to borrow more money than they would other- wise be able to borrow for Harbor development. Mr. Anderson said this was true and that through such program the City could develop its Harbor and Fishing Industry, using as an example a program where- by the City could then loan money to fishing boats for supplies,gear, and etc. to be sure that the fish plants would have a raw product to process. Mayor Kirkpatrick asked how this could be, that the Port jtommission would provide more borrowing ahtho:tJity;tha.n,:,the Council would have without the Port Commission and yet have to work under the approval of the Council. Mr. Anderson explained that the bonds for such a development would be of the revenue type backed by feasi- bility rather than the general obligation type backed by the full faith and credit of the City of Seward. (See Chapter 11,Home Rule Char~er). The City Manager said that as he understood it the City Council was a taxing district and a Port Commission would be another taxing district and thus create more borrowing capacity. Mr. Anderson concurred and advised that the City Council would establish a millage but the Port Commission would operate the Port. Clmn. Zentmire asked if the Mayor be the one to appoint such a body and the City Manager said this was the case and as required by the Charter. Acting Mayor Kirkpatrick said he thought the City of Seward needed all the help it could get at this time and agreed that the more lines working on this the better possibility for advancement, but would also want the Council to have expert legal opinion on this subject. The City Manager asked Mr. Anderson to explain the operation of the Fish Processing Plants and he said they would be automatic plants for the cleaning and the preparation for market for various bottom fish, but would even so provide considerable employment because of the quantity of fish put through the plant and also because of the fact that all parts of the fish will be used. Mr. Anderson advised that a number of copies of the potential of the bottom fishing '" '~ - I. . ! I,,",.J I I I '\ ~....~ ~. Regular }'1eeting of February 15, 1965 'J :~9 :.);;& Industry in this area were in circulation and that another 1,000 coples will be made available in the near future; that this report goes into all these matters in detail. The City Manager mentioned that this propo- sal would be development of another resource namely bottom fishing, and that to do this a Port Commission is necessary. Acting Mayor Kirkpatrick said he was familiar with the program as it had been discussed previously, and thought this should be investigated to the fullest but should be in- vestigated before the Council makes any decision. Clmn. Lewis concurred that the City certainly needed help in developing industry and that .he recommen~his matter be thoroughly investigated and reported to the Council at the earliest possible time. Clmn. Vincent asked who would buy the finished product.and Mr. Anderson said this would be an overall in- tegrated operation from the catching of the fish and processing to the marketing, that retail outlets would be through the big grocerr stores throughout the country and particularly on the west coast. In further discussion it was clarified by Mr. Anderson that the waste portion of bottom fish amounted to some 75% of the total weight and that this had to be processed in order for the operation to be profitable but that this was not the food product known as fish meal which was still under consideration by the Pure Food and Drug Administration. Mr. Anderson mentioned also that he understood that there was a great deal of timber resource available for export from this area and advised that such a Commission could, for instance, arrange for the processing, shipment, and etc. of this sort of product. Mayor Kirkpatrick asked if the Port Commission would be operating the local industry. Mr. Anderson said not operating the industry but investigating business possibilities and bringing them to Sewa~d working it to keep all sorts of rates effecting Port development competitive for the benefit of Seward, and etc. Clmn. Zentmire advised he would like to see a Port Commission set up, and would like to see this subject tabled until the Mayor returns; that he believed it would take some time to set up such a Commission and in the meantime the City Manager could be in contact with the City Attorney as to what powers the Port Commission might have, the cost to the City, and etc. Clmn. Albertson said he agreed with Clmn. Zentmire thinking but thought the 9ity should investigate all aspects of this matter before stepping into it and thought especially it should be established exactly what the City Council could do and what the Port Commission ~ould do; and also what responsibilities the City would have. Mr. Anderson advised he thought the Council would be taking a wise step to do this and was sure the la- boring people would appreciate t~~his is a job increasing operation. Clmn. Sadusky asked if anyonemew;e1(fect this might have on the Alaska Railroad. Acting Mayor Kirkpatrick advised he was wondering about this also and was wondering how the Port Commission could have any authority over the Alaska Railroad docks which must operate under the ICC regQ~a- tions. Clmn. Lewis noted that there is a great deal of room for more docks in this area and that these could come under control of a Port Commission. Clmn. Zentmire - I would move that this matter be put on the agenda for the next meeting and that the City ~anager be instructed to contact the City Attorney in conjunction with the Anchorage Port Commission Seconded bv Clmn. Albertson. all in favor. Item 3C - Mr. Willard Dunham for CAP regarding the replacement of buildings. Mr. Dunham advised he had been delegated by the Chamber of Commerce to lodge a protest against transfer of funds for reconstruction of Civil De- fense warehouses in the Seward area lost during the disaster to Civil De- fense Office and warehouse in Anchorage, as the Chamber of Commerce thinks this is not fa*~ to Seward, and realizing that the Council was informed on this subject, was asking it to cooperate with the Chamber of Commerce in lodging a protest with the State. The City Manager recalled for the Council its request for reconstruction on the airplane hanger lost by CAP in the disaster and the rejection of this application by the Alaska Disaster Office, so that CAP now has an airplane purchased for it by the Salvation Army, it has no hanger, no way to house its equipment, and that these buildings were being replaced in Anchorage. The Manager recalled that OEP had ru\led that CAP is a private corporation and as such not eligible for OEP funas, but that CAP is such a corporation in order to be non-profit and in order to protect itself in performing its public service; that he thought someone should hel~ them to secure a building as they are entirely at the service of the publlC. :~60 "..;I. ./ Regular Meeting of February 15, 1965 f\.':l r.r.. r-'.~ Acting Mayor Kirkpatrick advised he had discussed this matter with the Civil Defense Director 'in whose hands this decision was and had also discussed it with the 'Corps of Engineers and that apparently it is not in the Civil Defense Director hands. Mr. Dunham advised the Chamber was thinkingfof protesting to the legislature ,rather than to the head of Civil Defense. Clmn. Lewis recommended the C.ouncil back CAP 100% and to- ward this end that the City and Chamber of eommerce plan a coordinated protest. Mr. Dunham advised the Chamber wa~ preparing a resolution and would also be requesting the support of the City of Soldatna'l1 ~ Vincent said he thought everyone was aware of the way CAP ~i~~ ~tself into the work to be done after the earthquake and was aware of the fine job they did; that he thought whatever this Council could do to help them is in order and recommended the Council back them to the hilt. Clmn. Albertson said he agreed with these thoughts completely. Clmn. Vincent I would move that the City Manager draw UP a letter of protest. Seconded by Clmn. Albertson. all in favor. 'Clmn. Zentmire suggested the Senators and Representatives be contacted to know exactly who to send this to in addition to Civil Defense Director Mr. Don Lowell. l': ~ ~ , Item 4A - Third and final reading of Proposed Ordinance 332 Adopting Uniform Plumbing Code - This Ordinance was read for the third and final time by Number and Title. Clmn. Vincent said he thought this was a sort of {!hnt gun Ordinance and realized it had to be adopted v!iill"lconnection with the Urban Renewal Plan; that he just wondered how the City was going to enforce it and if it was not going to enforce it why adopt it. Mayor Kirkpatrick advised his thought was that since we have to have this, that it be enforced on all new projects but thought some leniency on existing structure~ would be in order; reviewed that the cost of ins- pection would be at least partially covered by the permit fees on new projects; and noted that these codes are designed to protect and improve the public health and safety of the residents of the city. Clmn. Sadusky asked for further information on this matter of enforcement so that he could understand the problem under discussion. The City Manager advised he could understand Clmn. Vincent's question and concern regarding the enforcement of this Ordinance, and which he illustrated by explaining that when a pmumbing job is put up for bid that all plumbers need to know exactly what the city's attitude and requirements are going to be and they need to know that all other plumbers are going to bid on exact- ly the same basis; that plumbing for hire will probably cost more under this ordinance as own~nstalled plumbing is restricted and n....on-skilled plumbing for hire is~t~ng to be possible under such an ordingnce. The City Manager continued that he always tried to enforce any such code in full on new construction and with judgement on old installation, Council expressed no objection to this interpretation of the enforcement of the ordinance. Clmn. Zentmire - I would move that this be the third and final reading of Ordinance 332 adopting a Uniform Plumbing Code. seconded by Clmn. Lewis vote-C1mn. Albertson. YeS C1mn.Zentmire. yes. Clmn. Lewis. yes C1mn. Siiu8mt.~qe$:~~_n~ ~maeent abstaining 00 the basis of having a material interest and with concurrence of the other members of the Council :;,Actinp: Mavor Kirkpatrick. yes. Motion passed. ..--.. ORDINANCE NO. 332 AN ORDINANCE AMENDING SECTION 2.000 (BUILDINGS) OF THE SEWARD GENERAL CODE OF ORDINANCES, BY ADDING THERETO SECTIONS 2.500 AND 2.501, RELATING TO A PLUMBING CODE. The City of Seward, Alaska, ordains: That Section 2.000 (BUILDINGS) of the Seward General Code of Ordi- nances be amended by adding the following sections: Section 2.500 PLUMBING CODE The Uniform Plumbing Code, as recommended and approved by the Western Officials Association, in its latest edition and as latest amended, is hereby designated and shall be known as the Plumbing Code for the City of Seward, Alaska, and shall constitute the laws of the City of Seward relating to plumbing regulation. Although not published in full in this ordinance, all of the provisions of said Uniform Plumbing Code shall be and are hereby adopted by reference to the same extent as if set forth in full herein, except to the extent that the said Uniform Plumbing Code shall be in conflict with this ordinance or any relevant ordinance later adopted, in which case the provisions of the ordinance shall prevail. The City Clerk is directed to keep on file at least three copies of the Uniform Plumbing Code in its latest edition, together with any and I I I P"'~e .)ijJ Regular Meeting of February 15, 1965 361 all amendments thereto, for public use, inspection and examination, so long as the provisions thereof remain in force. Section 2.501 PENALTIES FOR VIOLATION (a) It shall be unlawful for any person, fi~Rfo~grporation to erect, construct, enlarge, alter, repair, move, remove,~c5nvert, demolish or equip any building or structure in the City, or oause or permit the same to be done, contrary to or in violation of any of the provisions of the Uniform Plumbing Code adopted and incorporated as the Seward Plumbing Code by Section 2.500 of the Seward General Code of Ordinances. (b) Any person, firm or corporation'violating any of the provisions of the said City of Seward Plumbing Code shall be guilty of a misdemeanor, and each such person, firm or corporation shall be deemed :;guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of the said City of Seward Plumbing Code is committed, continued or permitted, and upon conviction of any such offense, such person, firm or corporation shall be punished by a fine of not more than Three Hundred Dollars ($300.00), or by imprisonment of such convicted person or persons for not more than thirty (30) days, or by both such fine and imprisonment. Publication of this ordinance shall be made by posting a copy hereof on the City Hall Bulletin Board for a period of ten (10) days following its passage and approval. First reading: May 4, 1964 Second reading: May 18, 1964 Passed and approved by the City Council of the City of Seward, Alaska on the 15th day of February. 1965. ~tiem 4B - Third and Final Reading Proposed Ordinance No. 333 Adopting Minimum Housing Code-Ordinance No. 333 was read by title and number for the third and final time. Acting Mayor Kirkpatrick advised his comments regarding this ordinance were the same as for Ordinance No. 332. The other members of the Council and the City Manager said the same was true of their opinions and comments. Counoilman Lewis - I would move that this be the third and final reading of Proposed Ordinance No. 333 adopting a minimum housing code. seconded by Clmn. Albertson. all in favor. ORDINANCE NO. 333 AN ORDINANCE AMENDING SECTION 2.000 (BU ILDINGS) OF THE SEWARD GJlIIRRA}. CODE OF ORDINANCm.l. BY -ADDING THERETO SECTIONS 2.6000 AND 2.601, WA.TINn TO A HOUSING {jODE. ., .,. The City of Seward, Alaska, ordains: That Section 2.000 (BUILDINGS) of the Seward General Code of Ordinances be amended by adding the following sections. Section 2.600 HOUSING CODE The Uniform Housing Code, as recommended and approved by the Interna- tional Conference of Building Officials of Low Angeles, California, in its latest edition and as latest amended, is hereby designated and shall be known as the Housing Code for the City of Seward, Alaska, and shall constitute the laws of the City of Seward relating to housing regulation. Although not published in full in this ordinance, all of the provisions of said Uniform Housing Code shall be and are hereby adopted by reference to the same extent as if set forth in full herein, except to the extent that the said Uniform Housing Code shall be in conflict with this ordinance or any relevant ordinance later adopted, in which case the provisions of the ordinance shall prevail. The City Clerk is directed to keep on file at least three copies of the Uniform Housing Code in its latest edition, together with any and all amendments thereto, for public use, inspection and examination, so long as the provisions thereof remain in force. Section 2.501 PENALTIm FOR VIOLATION (a) It shall be unlawful for any person, firm or corporation to erect, ~Y6' q --> .. Pa')c,'~ Regular Meeting of February 15, 1965 construct, enlarge, alter, repair, move, remove, improve, convert, de- molish or equip any building or structure in the City, or cause or per- mit the same to be done coptrarv to or in violation of any of the pro- visions of the Uniform 1l0usJ.ng code a<1opted and incorporated as the Seward Housing Code by Section 2.600 of the Seward General Code of Ordinances. (b) Any person, firm or corporation violating any of the provisions of the said City of Seward Housing Code shall be guilty of a misdemeanor, and each such person, firm or corporation shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of the said City of Seward Housing Code is committed, continued or permitted, and upon conviction of any such offense, such person, firm or corporation shall be punished by a fine of not more than Three Hundred 'Dollars ($300.00), or by imprison- ment of such convicted person or persons for not more than thirty (30) days, or by both such fine and imprisonment. Publication of this ordinance shall be made by posting a copy there- of on the City Hall Bulletin Board for a period of ten (10) days follow- ing its passage and approval. First reading: May 4, 1964 Second reading: May Ie, 1964 Passed and approved by the City Council of the City of Seward, Alaska, on the 15th day of Februarv 1965. Item 4C - Third and Final Reading Proposed Ordinance No. 340 Adopting Employee Classification and Salary Plan. This Ordinance was read by title and number for the third time and the City Manager advised there were a few errors and omissions which he would like to correct and these were presented as follows: Section II. 26. (a) 10. to delete the words , "or such proportion" so that it would read "deposit all of the public monies" and add the.words "and resolutions".in the last line so that it reads ~ and the ordinances.and resolutions ,of the City". This change being desirable since City bank accounts are authorized. by resolution as well as ordinance. In the next following Subparagraph 11 the Manager requested the word "allowed" be changed to "approved" since this is better woraing and is consistent with the other wordi~g in the ordinance. In Section II. 27. (a) e. To change the period to a coma and add the words "or as specified by law" since that we do have ordinances which i have specific requirements ot~er than ann~al sale. In Section XVIII. Pay . Grade .010 (2) Step E (should be "'571.00 rather than $574.00). In Section 1.7. . add "-Treasurer" and. the salhe correction in Section II .4., and again in Sub-paragraphs (b) of paragraph 4. In Section VI (d) add "harbor master". Clmn. Vincent asked how the maximum salaries for each pay grade in~this Propose; Ordinance compared with similar positions in other cities. The Manager advised he could not say what percentage they are under Anchorage, for instance, but that he had noted they were about equi- valent to the pay scale in PalQalto, California, and noted that nor- mally wages and salaries in Alaska are considerably more than state- side. Acting Mayor Kirkpatrick mentioned the Alaska Railroad scale is about 30% over that of the Great Northern Railroad. Clmn. Vincent advised he was concerned about the city's ability to pay these salaries and asked specifically if an employee who worked for the City for a period of time say ten years would come under Pay Step E by virtue of the length of service or not? The City Manager said this was definitely not provided for by th!1s Ordi:nance; that an employee does not come through these pay grade without earning it by merit; that pay increases are not an automatic thing; that some people might be employed by the City for a number of years and still not come under these higher grades; but that such a scale does give the Manager something definite~<'to work with in employing personne~~nd in presenting a budget; that also when he presented a budget thatCWould contain.a figure for salaries at such and such a pay grade so that the Council would have control of this from year to year. Clmn. Vincent advised that this satisfied his ques- tion and advised that he thought it was desirable for the employee and the management to have knowledge of pay grades and classifications Clron. Vincent - I wQuld move for the enactment of Ordinance No. 340, seconded bv Clmn. Saduskv. all in favor. ",...fi] Z -, 1- ~ f'r: ,........, I I I Page 363 i , -J .....-.... '. " ..,.,~, ~ """ ~ ,;~ . ". ' f ...1" ~t' ;101,< Regular Meeting of February 15, 1965 ,363 OBDDfANCE: NO. 340 ~ 'I . "b"- ,;,>:r!'~~',;~ tW..,;l<'~~. !t;\"$';~,~k,l" '~:~'.~ l' "-r'~~f~\f". AN ORDINANCE TO . PROVIDE POR OCCU1'A1'IOIiAL CLASSIFICAtIONS, SAIAaIES AND WAbBs, AND to FIX '.nIB ROms or W<lUt All) 0'111BR EMPI.OYMBN'1' POLICIES FOR TIll BMPLOYUS OF THE cm OF siwABD. ALASKA. , WIIBUAS,' ,u; 18 clell, ired to pro-',1de for OCCupatiODal=:5Cla sUicat1ona, salartes .nd walles, alld to fix the hours of work ancl other loyment pOlicie. for th~ e~lo1ees of the City of Se_rei; NOt'l (JlE THE CIft ~ sBtWd> ORDAtNS t~t the follow1ag .hall be the official eaplOJee elesetf1catioh plan for the City of Seward: , IBClION I. Occu.paticmal ClastUlcationa. , 1. O~f1ce Clerk (1) 2. Office Cletk (2) 3. Office Clerk (3) 4. Office Clerk (4) 5. Stenosupher-clerk 6. Secretary to City KaMler RK 7. Asetatallt City Clerk-07AL~ Bew 8. caahier-Clerk 9. Data Processing Operator (1) 10. Data Processing Operator (2) 11. ConsUlll8r Service Man 12. Poll~-Clerk 13. Police officer 14. Police Spec1al1.t IS. Cuatocl1an-Bumana OffiC81' 16. Mainteaance Man 17. Ut1l:i.ty t-7orker (1) 18. Utility Worker (2) 19. Utility Worker (3) 20. - Publ'ic Worb HainteQDce Man (1) 2.1. Public lforks Ma1nteD8nce Man (2) 22. Publ:i.c Wol:ka Ma1nteD8nce Man (3) 23. Publ:i.c Works Lead Man 24. Equipment Operator (1) 25. . Equip1DU\t Operator (2) 26. - Equipment Operator (3) 27. Auto Senice Man 28. Hecban1c (Auto) 29. Senior Mechanic (Auto) 30. Water COntrol .04 fteaa.nt OperHQ1: 31. Warahouae Man 32. Utility General Foreman 33. Shop Foreman 34. Public Works General Foreman 35. City Clerk-Treasurer 36. Police Chief 37. Fire Chief 38. City Manager 39. City Attorney 40., City Comptroller 41.- Sentor Recreation Leac1er 42. Recreation Leader (1) 43. Recreation Leader (2) 44. Recreation Leader (3) 4S. Recreation Attendant 46. Fireman Dispatcher 41. Harbor Master SBCTlON II. Definitiona: Typical Taska: Qualifications: Dutie.. 1. Office Clerka (1), (2), (3), and (4) (e) Definition: Uncler leneral auperdaion. to perform varieet anci increasingly reapons1b1e clerical work not requ1r1ns at.8Il8Iraphie or aecretarial skills, anci to do relateet work as required. (b) 'l7Pical T..b: llece1vea. d1atdbut.., ancl dbpatehe8 _11, checks, anci proce.... a vadety of ~~.; .earch.. fUe. for 1ufo~t1on Gee4ec1 in cOlllpiUng staUstica1 bel fiD81'lcial -1- 364 R,egU2..ar ~M!eeting of February 15, 2..965 ,"~"~~" ,,~ '.." f ~.. H.. .-".0 ~ ~;r' H:llllJ:~ , ,:,'~~,~ reports; types reports, coneapoZldence, bills, vouchers, receipts, schedules, minutes, requisitions, aad a variety of related material. Alphabetizes, indexes aDd proofs cards and records; greets visitors; and gi~s and/or obtaiDs info~tion concemiag departmental functiOlUl and procedure.; prepare. acknowledgments and replies to letters; maintains files; fills out personnel forms; keeps payrolls and budget, upear1iture records; operate. a variety of off1ce equip8*lt. includiag calculators,' duplicatiag eq1Jipment. addins machines; answers telephone to give information and assistance; t:aq)ut$' encl collect. fee. 8Ild taxes; audita receipts, cla1lll8 and waneta for accuracy and t:aq)leteness; transfers a 'Variety of information from field note. to permenent records; and files, sorts, audit., cades purchase orders; checks books and other materials in and out; maintains follow-up records; compiles information for reports; and ass1sts in the consolidation and presantaUon of data; craine new employ..s; orders supplies and equiplll8Dt; sUperri..s and asatsta in the work of subordinates.' , ' (c) Qualifications: Typ1nS llequiraMDts: Positions assigned to thle cledcal series. wherein apeec! and accuracy, in. typing i.' an :lmportant pert of. the duti.., .,. be required to demonstrate proficiency in typing at the rete of approximately 50 word. per minute. ' Knowledge and skills required: Office Clfrk <1) - The main skills and knowledge require4, at. this level are clerical aptitude, the ability to learn and follow inatructiOlUl, to .et the public in person or on the telaphone, to Sive and receive routine informat101'l. G1:aduation froalri.gb school, with no experience required. Office Clark ~2) - Work at tbb l.wl typically requires knowlectge of a variaty of cleparc.nta1' procedures, knowledge of general office practice and equipment; skill in workins with figures. in reading and interpreting written matedals, and in writiag in acceptable Eaglisb; and in meet1ft8 the public in person or on the telephone; and to give and receive routin~ information. Graduation from bigh school, witb one ,.~r o( general clerical experience. Office Clerk 3 - Positions at this clerical level are characterized the re- sponaibility for a complex an4 :lmportant function. Employeea tberefore muat bave auff1cient knowledge ao aa to be the primary reference source on that subject; and be able to handle the IIlOst dlff1cult problema. and to plan aDd direct the function. A good knowledge of general office metboda and equipment, and of other funct10na and procedures of tbe department are a1:8o essential. . Skill and ae1f-expression are also 1mportent at tbis level. Must be able to meet the public in perion or on the telephone; to give and receive routine information. Graduation from bigh school, with three years of general clerical eXperience. Office Clerk (4) - In addition 'to the knowledge 8Ild skills of the (3) level, duties at this level require a knowledge of all cleri- cal functions of the departmant, and skill in coordinating and directing a functional unit. They also require sufficient familiarity with the tachn1cal aspacts of the department to permit proper coordination with the clerical functions and tha ability to analyze and deal effectively with organizational and procedural problema. Skill is also required in handling the more complicated personal relationshipa encounterecl at this level. Supervision is important at thb level. Tbe work of aubordinates is subject to the Office Clerk (4)'s full control; must be able also to aet' the public in person or on tbe telephone, to live and receive routine information. G1:aduation from hish school. with four years of general clerical experience. 2. Stenosrapher-Clerk. (8) llaUXlit1on: Under general supervision, to perform a variety of clerical work, to take shorthaDd notes from dictation and to transcribe them on a typewriter, to do general typing work and do related work as required. ' (b) 'typical Tasks: Takes shorthead notes from dictation and transcribes them; types let~era, circulars; reports; renders work orders, payrolls, bills, vouchers, wanants. requisitions; a~s 1nqu1ries about departmental procedures; -2- ~"') Z --, - rr: Regular Meeting of February 15, 1965 . "'. ~'\?~* ,. ~ \'t:~!~mncl makes entries on books of ac;count or other accepts payments; prepar.s receipts ancl deposit sUps; ma ntsin. mailing list i files ancl maltes card indexes; extencls ancl computes figures for requisitions and other forma; cares for supplies; keeps t1me reports of employees and prepares payrolls and work reports; proofreads material; routes mail; compiles, computes, types and mimeographs reports; maintains a calenclar for appoint.. ments; may serve as a receptionist; answers inquiries and complaints; gives out information; may operate office appliances; must be able to meet the public. I (c) QuaUficati0t)8J A combination of experience aDd tra1nin8 substantially equivalent to one year of ex})edence in .tenographic and clericel work, ancl graduation from hlgh school or . busineaa school. 3. Secretary to City Manager. (a) Definition: Under direction, to ..a1st the City Manager in the CODcluet of office detaUs by performinS difficult clericel and secretarial work, and to do related work as required. I (b) Typical 'lasks l 'lake. and transcdbea dictation; interv1_ and secures information from caller.; 1IIlIkes appotnt1aDts and intro- duces cellers; answers and screens calls; aDd Sive. out information over the telephone; pt'epares itinerades en4 Usts of persona to be seen; arrangea meet1Dg.; attends ..t1aa8 and prepares briaf minutes; maintains personal and official mailing Ust.; receive. and indexes aDd bandles the billing of all adc1ittone to the law library; types additions and revteiona to MunicS.pal Code to keep it up to date; types contracts, briefa, minutes, ordiDancea and legal information in proper legal form; mainta1ns fUes for conespondence, recorda and other documents; maintains budget expenditure recorda; asaemblea information, 8Il4 asdsts in the preparation of regular and special reports; l118inta:l.na control of files of matters in progres. and expedite. their cOlllpletion; may supervise tbe work of other office worltera; uswen inqu1r~es in the absence of the City Manager. (c) Qual1f:1.cation&' A combination of education and experience substantially equivalent to graduation from bigb school, includinS or suppl_ntad by completion of a standUd courSe in atenosrapby; and three years experience in responsible stenosraph1c duUes; ability to take difficult dictation at a speed of DOt 1esa thin 125 words per minute, aDd to transcribe it accurately at speed of not less than SO words per minute. 4, Assistant City Clerk.,..c:1~ RK Bl!lW (a> Def1nitionl Under direction, to provide cladcal assistance to the Council. and various commissions or committees of tbe Council; to l118intain official City records, and the ccmduct of City elections; and to provide information to the public, aDd do other related work as :I.s required under this classification. I (b) 'J:ypical 'lasks: Arranges P'lpers for ..Ung_, prepare. and distributes agendas; takes and transcribes minutes of meetings; answers inquiries from the public; arranges for the printing and certifying of copies of all official P'lpera; sends notices to tbe newspaper for publicetion; eDdorsee and dow.nta petitions; cOlllllU11ications, resolutions, ordinances; proof reads legal notices and resolut1ons and ordinances; posts notices and aff:l.clav1ts thereof; prepares notices of z~DlapP..~la; in4exes and files minutes; acts for the City Cl.rk,;.tft"~sence. (e) Qualifications: A combination of experience and training substantially equivalent to three years of experience in office manas_nt or supervision, preferably in municipal administration; and graduation from high school. '!'he abiUty to take difficult dictation at a speed of not less than 110 words per lIinute. J. Cashier-Clerk. (8) Definition: Under seneral supervision, to receive and -3.. a6~ Regular Meeting of February 15, 1965 ~'; ''/:. -, account fo~ lIlODe1i to do cle'tl~l work i1'lVOl ved and keep financial records; and to do rialatee! wo~k a. required. (b) Typical 'la.ks. Accepts 1IIOIley from the public at a public counter, receives payments by mdl. and issues receipts therefor; sorts and counts cash; checks repon., ~e. bank deposit slip.; prepares and balances report. and receipts; maintains accounts receivable; files; answers inquiries and co~la1nt. explains the basis of charges; prepares and sends notices of payments due; indexes and files paid bills; reconciles daily; may operate office appliances sueh as ctlculating machines and adcJUs machines and typewriters. -, tf: (c) Qualifications I A combination of experience and t~a1ntQS substantially equivalent to one year of clerical expedence, in.. cludtQS responsibility for the handling of and accounting for money; and graduation from high .chool or buaiDUs school. 6. Data Proceesins Operator (1) and (2). (a) Defin1tionl Under general supervisf.on, to operate elec- tronic tabulating accounting data proceaa1ng and billing equipmant, and to do related work as required. (b) Typical Xasks: Operate. electronic accounttQS and tabulating and bill1ng equipment; prepares a varlety of ftsca1 alld ope_ting records alld reports; operate. accounttQS _chines; does mnor maint.Dance to equipment; reports the need of major repairs; proofs reports and sUlllll8r1es; locates sources of errors; files and distributes material; codes 1IIaterlal. (c) Qualifications:, Grfde (1) includes all positions 1nvol v- 1ng routine data proce.sing and billing. O1:ade (2) includes all positions ,to which .ssigned, with reSpOnsibility therefor, and seeing that schedules are maintained, Any combination of training and experience equivalent to graduation from high school and one year of recent experience or tra1n:lng in the operation of electronic data processing and billtQS equipment. 7. Consumer Service HIm, <s> Def:lnition: Uncler direction, to turn on and shut off utility services and do related work as required. (b) Typieal Xaaks: Receives orders to turn off se~cea for consumers dellnquent in peyment; turns off aervie.e.; , reports services disconnected; turns on senice. to aew consumers or to ~0D8U11lBra paying deliDquent bills; reeds meters of services being started or stopped to open or close accounts. receives and reports coq>>laints, (c) Qus1:lflcations: A combination of experience and traWIl8 aubstant:l.ally equ:l.valent to one year of work at meter reacling and dealing with utility customere; and completion of high school. 8. Policewoman-Clerk. (a> Definition: Under general supervision to perform varled cledcal and office work; to do general typing; to take special assignments; to act as matron for female prisoners; and to do rel.ted work aa required. (b) Typical Tasks: Answers inquiries and complaints and Sives out information; cuts stencu.; keeps fUes, indexes, ealendars, graphs; types letters, documents and reports from rough drafts, and marginal notes or verbal instructions; types warrants, bills, staUst1C1ll data; receives telephcme calls and other messages requiring pollce action alld trans- 1llits orders to appropriate police personnel; uses standard operating procedures in sending and receiving radio telephcme meaeages; compiles accident reports; searches recorcSe to find information to' assist in investigations or in dispatch..; receives public, and supplies necessary information; issues permits; accepts bail and keeps nece...ry records under general or direct supervision; performs, investigates, interrogates, -- .........i/iiJ -4- Regular Meeting of February 15, 1965 3fi7 interviews; performs duties as matron for female pr:!.Sf1Lc::;; ~.:>J are in custody at headquarters or in transportation; attends departmental training sessions. (c) Qualifications: A combination of experience and training substantially equivalent to one year of clerical and typing work and graduation from high school or business school. 9. Police officer. I (8) Definition: Under general supervision, to patrol and assign beats in the enforcement of law and order; to take special assignments in the protection of life and property; and to do related work as required. I (b) Typical Tasks: Operates an automobile in patroling an assigned area for the prevention of crime and enforcement of traffic laws and regulations; responds to radio and telephone dispatches; appears at scenes of disorder or crime; walks an assigned beat for the protection of property and the enforcement of law and ordeT; notee and reports traffic hazards; assists in controlling traffic at scenes of emergencies; investigates and prepares reports on accidents, offenses. and damage to property; gives directions and information; makes arrests; issues citations; gives verbal warnings; prepares reports on arrests and property impounded; tries doors to determine that buildings are locked; intervenes in private or publid disputes to protect the public and maintain order; Tequests medical attention when necessary; pTepares cases for court trial; appears in COUTt as anesting officer; transports prisoners; books and releases prisoners; assists in investigation of crimes involving adults or juveniles; makes investigation of minor crimes; investigates complaints; interrogates persons whose actions are suspicious; gives citations for parking violations; participates in training conferences and programs; writes logs of activities in case reports. (c) Qualifications: A combination of education and experience substantially equivalent to training as a police officer; comple- tion of the 12th grade. 10. Police specia~ist. (a) Definition: Under general supervision. to perform follow-up investigations in criminal cases. inspections and special inquiries. assignments; to process departmental records and conduct identification activities; to investigate offenses involving juveniles and carry out delinquency prevention pro- cedures; to act in research and development of technical and administrative projects. expertly qualified; to specialize in other areas of departmental functions; and to do related work as required. I (b) Typical Tasks: Receives assignments to investigate violations of Federal, State and local laws; assists other officers in investigation of major crimes; interrogates witnesses and suspects; apprehends and arrests fugitives; appears in court to present evidence collected; makes reports of assignments and prepares cases to secure complaints and warrants; conducts specially assigned personnel or intelligence investigations; records personal property of prisoners; finger- prints and photographs prisoners or others for identification requirements; searches. classifies and files fingerprint cards; collects and preserves evidence at the scene of the crime; photographs crime scenes. vehicle accidents. suicides. unusual events and incidents. disasters or other circumstances for the department; develops photographic negatives; dp-__l<>po ..nd repro- duces photo prints; and does all oth..'" ~u.Lred darkroom work; processes evidence for la~p"~ cL~erprints or identifying factors.. typewriting _Ai handwriting identification; prepares evidence for ,.~._o:: presentation; presents evidence in court; inves~iFPces offenses against or involving juveniles; counsels ^~~J~~en and parents of juveniles accused of offenses, or lathers who are potential delinquents; carries on field duties 'of visiting certain juvenile functions and establishments. -5- :~68 Regu~ar Meeting of February 15, 1965 1\.'"': ::r. -., schools,'parks or other location. in prevention aad control of juvenile delinquency and offenses against children; performs reS68lrch and study to gather material of technical and adminis- trative needs; assists in the development of divisional or departmental projects; renders expert or highly qualified duties of the overall police division. -. ~: (c) Qualifications: Police specialist positions are distin- guished from the police officer positions by administrative assignment to duties requiring technical knowledge, aptitude and experience and specialization. Minimum qualifications are two years at the level of officer first class. and an officer of above average rating or higher. 11. Custodian-Humane Officer. <a) Definition: Under general supervision, to be responsible for keeping assigned City-owned buildings and areas cleaned, orderly and ready for public meetings and events; and to do re- late4- work as required; to act as City Humane Officer. (b) Typical Tasks: Receives instructions as to events scheduled and sets up necessary rooms, and sees that they are clean and ready for the type of use planned. Stays during any events to assist with any problems on facilities or arrangements; prepares reports on any accidents or difficulties which occur; cbecks doors and windows to see bu:f.1dings are locked; at con- clusion of meetings inspects bu:f.1dings for tbe existence of any fire hazards; sbows visitors facilities and answers inquiries regarding use of bu:f.1dings; does general cleaning of aSsigned units and makes minor building repairs. The Custodian is also the City Humane Officer. The Humane Officer responds to calls regarding dogs and otber animals; assists at tbe animal sbelter; and does related work as required. Drives truck and picks up stray and unlicensed animals; picks up animals reported sick or dead; investigates cClq)laints that dogs or otber animals are creating a nuisance; issues citations for failure to comply with pertinent laws; impounds animals in V'lolation of ordiDances; locates dogs tbat have bitten bumans or otber animals; decides metbod and place of quarantine; establishes quarantine; recbecks to make sure that animals are properly cared for and releases animals at the end of quarantine; answers questions regarding the licens- ing, sale and disposal of animals; keeps records on general work activities. (c) Qualifications: A combination of experience and training for Custodian-Humane Officer. substantially equivalent to some experience in caring for buildings, animals, and in meeting tbe public; and tbe completion of tbe 12th grade. 12. Maintenance Man. <a) Definition: Under supervision, to perform routine manual labor, work in construction and maintenance t and to do related work as required. (b) Typical Taslts: Loads and unloads materials; shovels dirt or sand in making trenches or other excavations; assists in simple cement work; Stgeeps streets or cleans gutters, drains and culverts; sbovels mixed paving materials and dirt in street repairing; rods SelgerS; drives a light truck; shovels piles of refuse accumulated by motor street sweepers; may operate light equipment and pneumatic tools; cleans storm drains and catch basins; checks truck stock and equipment; ~Traps pipe; sets out, picks up and keeps records on warning flares. (c) Qualifications: A familiarity with and the ability to use general laboring tools; pbysical strength and agility; the ability to follow written and/or oral directions. -6- I I I Regular Meeting of February 15, 1965 369 13. Utility Worker (1) and (2). . (a) Definition: Under general supervision, to perform a variety of semi-slcilled worle in tbe construction, maintenance and operation of liater and sewer systems, and to do related work as required. (b) Typical Tasks: Assists fitters and welders in tbe install- ation of mains and services, including doing some pipe fitting, caulking and welding; cuts,threadsj bends pipe; taps pipe, wraps pipe, operates compressor; digs and refills trenches; acts as a helper on trenching or digging machines; installs, removes and exchanges water meters; and keeps records on servicing of meters; answers emergency service calls; locates and repairs leaks; makes minor field repairs or adjustments to appliances; assists in shop testing or adjustments of water meten; drives a light truck; < cleans and salvages tools and parts. (c) Qualifications: For the purpose of salary determination this class is divided into two. grades, which differ from one another on the following basis: Grade (1) includes all positions involving semi-skilled installation work, other than heavy manual labor. Grade (2) includes those positions in which workers nor- mally work without immediate supervision, those in which workers are in specific training as a fitter or welder, and progressively perform more difficult fitting and welding duties; those who operate pneumatic equipment for a substantial portion of their time; or for those who are involved in consumer complaint and adjustment work. Any combination of experience and training equivalent to one year of experience in utility construction and maintenance work. Completion of the 10th grade. 14. Utility Worker (3). (a) Definition: Under general supervision to pedorm a variety of skilled work in connection with the construction and maintenance and operation of water and sewer systems; to act as a working lead man over assigned personnel; make investigations of reported utility system failures and consumer complaints; make emergency repairs and do related work as required. (b) Typical Tasks: Installs mains and services; cuts and prepares pipes and fittings; lays out, welds metal pipes; makes up and caulks joints; repairs main breaks; services leaks; taps main lines and installs extension services, and hydrants; pre- pares and maintains bydrants and valves; installs water meters; operates large trenching machines; responds to complaints and reports of failures in mains, laterals. meters, or any other part of tbe utility system; makes emergency repairs or removes sewer system obstructions; advises repair crews of the type of permanent repair needed; makes field repairs; keeps time, equipment and material records; prepares reports; acts as lead man over 8 S1II811 crew in the absence of the foreman. (c) Qualifications: Positions allocated to thla class are limited to those involving full skilled welding and/or pipe fitting duties and responsibilities, or acting as lead man on service crews involving emergency repairs due to system failures, or involving tbe operation of large digging and trenching machines. Any combination of experience and training equivalent to completion of the 10th grade and two years of experience in similar work. 15. Public H01:'ks Maintenance Man (1), (2) and (3). (a) Definition: Under supervision, to perform a variety of semi-skilled work in public works construction and maintenance activities, and to do related work as required. (b) typical Tasks: Horks on construction and maintenance ,crews doing asphalt patching and cement work; operates pneumatic tools in making cuts and breaking out old sidewalks; levels ground and constructs sidewalks. curbs and gutters in conformance -7- 370 Regular Meeting of Fe~ruary 15, 1965 ~, Z to grade; rOQBlBewers and cleans culverts and catch basins; operates trucks and l1ght street repair equipment; assists in setting up traffic control signs and painting crosswalks, curbs and traffic lane markings; maltes up motor sweeper, gutter and main brooms; maintains motorized sweeping equipment. (c) Qualifications: For the purpose of salary determination this class is divided into three grades~ lmich are distinguished from one another on the following basis: Grade (1) involves those positions which are under supervision and l~hich involve the less skilled activities not included in Grade (2). Grade (2) involves those positions to which are assigned semi-skilled work such as setting forms for sidewalks and curbs, assisting in concrete finishing work, acting as crew leader of one or two-man crel\'s, on street patching or sewer cleaning work; and operating light street repair equipment such as small rollers, etc. Grade (3) involves those positions to which are assigned skilled craft work such as concrete finishing, painting traffic lines and symbols, and setting traffic control signs; and involves responsibility as crew leader for concrete and traffic printing and sign work on Qsphalt paving. Any combination of training and experience equivalent to completion of the 10th grade, and one year's experience in general construction and maintenance work. 16. Public loJorks Lead Man. ii h (a) Definition: Under general supervision, to act as lead man over assigned personnel performing a variety of unskilled and skilled public works construction and maintenance work; and to do related work as required. .1 , . I i I (b) Typical Tasks: Leads one or more small Crel-1S and performs work in one or more of the follo,.1ing construction and maintenance activities: patching streets with asphalting materials, setting forms and mixing, pouring and finishing concrete for sidewalks, CUJ:bs and gutters; cleaning catch basins, routing sewers, assembling and installing traffic control signs, laying out and directing the painting of traffic lanes and curbs and cross-walk marl.ings; maintains work activity and time records; enforces safety regulations; may operate trucks and other street construction equipment. I ( i !i " (c) Any combination of training and experience equivalent to completion of the 10th grade and three years of publiC works construction and maintenance work. 17. Equipment Operators (1), (2) and (3). . Definition: Under general supervision to operate the more complex motorized equipment in performing skilled work in the construction and maintenance of utilities, streets, parks and other public works; and to do related l'1'ork as required. (b) Typical Tasks: Operates heavy tractors, heavy trucks, power diggers, street S1\'eepers, power shovels, clam shells or drag-line rollers, skip loaders, bull-dozers, graders, or modified automotive equipment, special attachments for earth moving, grading, etc., leveling and surfacing and rolling roads and moving heavy loads; makes cuts and fills; does grading for finished pavements; lays blacktop in repairing and surfacing streets; operates motor sweepers in cleaning of streets; operates specialized e<1uipment such as line trucks with pOl7er taIte-off and large mechanical post hole diggers; lubricates and makes minor mechanical repairs; makes out reports and occasionally supervises helpers. (c) Qualifications: For the purpose of salary determina- tion, this class is divided into three grades whi~h differ fr01ll each other on the following baais: Grade (l) includes those positions which operate the lighter a~ less complex equipment a majority of the time. Grade (2) includes those -8- -. .- ~ , \ Regular ~eeting of February 15, 1965 371 I I positions which a majority of the time operate the mor; compJ.d - equipment and which require greater skills, such as heavy tractors, power diggers, graders, loaders, street sweepers, and the heavier utility equipment. Grade (3) includes those positions operating a heavy tractor making large cuts and fills and compacting, and also serves in a supervisory capacity. Any combination of training and experience equivalent to completion of the 8th grade and two years of experience in the operation of motorized equipment, includeing some experience on heavy equipment. Knowledge, sltill and ability in mechanical operation of heavy diesel and gas powered construction and maintenance motor equipment; knowledge of the maintenance of this equipment; ability to follow oral and written directions; ability to do skilled construction and maintenance work in connection witb the equipment operations. 18. Auto Service l.fan. (a) Definition: Under general supervision, to lubricate gas, oil and service automotive equipment; to inspect and repair tires; to wash and clean cars; and do related work as required. (b) Typical Tasks: Inspects automotive equipment as to quantity of gasoline, water, air and battery water; adds supplies as needed; lubricates all types of motor vehicles; changes oil and filters; lubricates transmi.ssion and differen- tials, starters, generators and distributors; vulcanizes tubes and repairs tires; delivers motor vehicles; occasionally assists in cleaning shop and working &Teas; cleans and cares for tools. I (c) Qualifications: A combination of experience and training substantially equivalent to one year of experience in servicing automotive equipment, and completion of tbe 8th grade. 19. Mechanic.. (a) Definition: Under general supervision, to make major and minor mechanical repairs on automotive equipment and on Other gas and diesel construction and maintenance equipment; and to do related work as required. (b) Typical Tasks: Inspects and diagnoses mechanical defects in automobiles, trucks, tractors, pOW8T shovels, motor graders, rollers and other mechanical equipment used in maintenance and construction work; tears down IOOtors; performs general overhauling; grinds valves; adjuats ignition and car- burster systems; overhauls transmission and differentials; repairs generators, starters and universal joints, lighting systems, wheel bearings, hydraulic systems and fuel pumps; adjusts brakes; repairs and maintains sweepers; and occasionally changes oil and lubricates, or repairs tires; straightens fenders and bodies; prepares surfaces for paint; paints; operates welding equipment, metal lathes, milling machines and other metal working machines; does anvil and ha1lllller work. I (c) Qualifications: A combination of experience and training substantially equivalent to the completion of apprenticeship in automotive mechanic or machinist work. 20. Senior Mechanic.. (a) Definition: Under general supervision, to act as a lead man and to perform personally the more difficult automo- tive equipment repair activity and duties; and to do related work as required. (b) Typical Tasks: Supervises the automotive equipment and heavy equipment maintenance and repairs; confers with the shop foreman to determine general program and policies; -9- 372 Regular Meeting of February 15, 1965 t\.? :Z assigns specific work projects td ~cluttl.~ci8; 1n.pect!' Ilnd diagnoses ~ehanieal defects in a~tomoti~. equipment; tears down and repairs tuotal'lJ. trans_adonill. 4tfferenti.1. and brake systema, autbmOtive E11eatria1 lystelllS and engine accessorieS. such 8S carbureteh. fuel Pi.ImPs; may assist in machine shop fabriCation or in welding. (c) A c:omb1nJ1Hon of experience and training substantially equivalent to three years of experience in the maintenance and repair of a wide variety of automotive equ1.pment, and completion . of the 12th grade. .. "'"" l~ 21. Water Control and Treatment Operator. (a) 'Definition: To regulate. repair, and maintain the City water system, treatment and control equipment; to repair and maintain utility system pumps. motors and regulators; and to do related worlt as requ1.red. (b) Typical Tasks: Regulates and controls the chemical feeders to provide a predetermined level of water treatment; checks, repairs and maintains electrical and mechanical drills in the operation of feeder machinery; tests, repairs and maintains chemical feeders, pressure regulating valves, controls and recorders and other regulating devices; makes pump efficiency tests; supplies chemical feeders; makes hardness , oxygen, chlorine, residual and fluoride contact tests, using standard devices and predetermined procedures; makes field repairs and maintains booster pumps. sump pumps, motors. fans, compressors and other water distribution machinery and equip_nt; keeps records of repairs and maintenance activities and distribution data; may answer emergency calls regarding pressure troubles. line breaks; and shall make emergency repairs as possible. (c) Qualifications: Any combination of training and experience equivalent to graduation from high school and two years of mechanical and electrical experience on utility system controls and equipment distribution lines. -1 22. "Jarehouse Man. (a) Definition: Under general supervision to receive, store and issue materials, supplies and eq,u1.pment; to keep Telatad records; and to do related work as required. (b) Typical Tasks: Receives, stores and issues materials, suppliea, and paTts and equ1.pment; makes extensions of unit costs and records, total'va1ues; checks stock levels and inapects goods received for quality and quantity; assists in. layout of the storeroom; ass18ts in taking inventory; stacks, loads and unloads materiala and makea occasional deliveries to depaTtmenta. (c) Qualifications: A combination of experience and tr4ilining aubstantially equ1.valent to one year of experience in stock woTk, gTaduation fTom high school or business school. 23. Utility General Foreman. (a) Definition: Under direction. to plan, schedule, assign, cooTdinste and aupervise the field opeTat1ons of one of the two major utility divisions; and to do related work as required. I I .I (b) Typical Taska: Plans, assigns, coordinates, and supervises the work of sub-foreman and other workers engaged in the construction, repair. maintenance and operation of municipal utilities; receives directions from superior as to general work progr81l1, and determines priority; reviews plans and specifications and makes field inspections, and prepares detailed work program; estimates costs and I requ1.sitions supplies of materials. and arranges for ~ r -10- Regular Meeting of February 15, 1965 3~'3 equipment: ...1p8 crew ~ 1adl"uual workers to projects, or assigns projects to sub-foreman: inspects work in process and upon completion: instructs and assists sub-foreman and other workers in their more difficult worlc: assists in the selection of and trains new workers, and rates the work performance of all men assigned; receives and handles complaints from the public: and may supervise the keeping of field records, and make reports. I (c) Qualifications: A combination of experience and training substantially equivalent to three years of experience as a sub-foreman in the utilitie. division to which assigned, and completion of the 12th grade. 24. Shop Foreman. (a) Definition: Under general supervision, to supervise automotive and mechanical maintenance work, and to do related work as required. (b) Typical Tasks: Receives work ass;lgnments and schedules and supervises mechanics engaged in mechanical maintenance and repair of a wide variety of 'autOlllOtive and ,other mechanical equipment: instructs mechanics in difficul~ repair work: makes spot checks of work in progress: and I upon completion supervises a program of vehicle preventative maintenance; sets up and keeps Tecords of equipment repairs and maintenance; personally pet forms or assists in the most difficult and skilled repair work; enforces safety regulations: assistS in developing specifications for equipment by reviewing performance and re- pair records: makes recommendatioDs on tool and equipment needs. I (c) Qualifications: Any combination of experience and training equivalent to graduation from high school and three years at a journeyman level: experience in the maintenance and repair of a '!t1ide variety of automotive and mechanical equipment. 25. Public Works General Foreman. (a) Under direction, to supervise the maintenance, repair and construction of City streets and s1dewallcs, and to do related work as required. (b) Typical Tasks: Supervises the City-wide progTam of street maintenance and occasionally supervises the con- struction of streets and paving; services, sch~dules and inspects the work of repair and maintenance crews and equipment; checks paved surfaces and determines work proce- dures necessary to repair or patch surfaces; supervises street cleaning activities; supervises storm drain and catch basin cleaning: supervises drain CODstruction and maintenance work: prepares work estimates and material requisitions and investigates complaints as to streets. I (c) Qualifications: A combination of experience and training substantially equivalent to five years of re- sponsible experience in the maintenance and construction of streets, curbs, sidewalks and other public thorofares, including at least two years in a supervisory capacity, and graduation from high school, trade or technical school. 26. City CleTk-Treasurer. (a) Duties: 1. He shall keep a record of the proceedings of the City Council and of such other bodies as the Council may require. 2. He shall keep all ordinances, resolutions, contracts and agreements of the City, and authenticate such records as 'may be necessary. ....., -11- a74. Regular Meeting of February 15, 1965 .~\.") :J: _.~ -. 3. lie shall publUhcmU.D8DC8' and other legal DOttc.u as required. m 4. He shall keep and maintain a record of all elections of the City and shall be responsible for the conduct of elections. 5. He shall keep informed of all matters pending before the Council and other bodies, as Council may require. 6. He sha11'have the power to administer oaths or affirmations in connection with all matters relating to the municipality. 7. He shall have the custody of the Seal of the City of Seward. 8. He shall have authority to appoint deputies if needed, provided that the appointment of all deputies shall be approved by at least four members of the City Council. 9. He shall perform such other duties as may be required by the Charter, the City Manager, or as the Council may require of h1.m,..or as is required by law. 10. He shall receive and safely keep all monies and securities belonging to the City, and shall deposit all ~ B III ..L . J' 1 .1. of the public monies in any bank in the State of Alaska authorized by law to receive such deposit of public monies; such deposits to be made in accordance with the pro- . visions of the laws of the State of Alaska and the ordinances 1'tt ~....v of the City. BEW 11. He shall pay public monies only upon warrants drawn by the City Comptroller for claims which have been ~4uL _i:l i by the Council, or are in accordance with the RK ordinances of the City. BEW '"""""' 12. He shall render to the City Comptroller a daily deposit report and to the City Comptroller and City Manager a monthly report as to the status of all monies, securities, accounts receivable and collections thereof, for which he is responsible. 13. He shall collect and receive all monies due the City, except as otherwise provided in this ordinance, in accordance with State law or ordinances of the City and rules and regulations governing the establishment of credit and collection of accounts. 14~ He shall recollllllend to the City Manager rules and regulations governing the establishment of credit and the collection of accounts receivable, and the deposit and security of all monies in all departments of the City, and he shall administer such rules and regulations as may be adopted. 15. He shall conduct tax sales and shall act as redemption officer for the City. 16. He shall receive and approve all applications for the utility services and/or the establishment or discon- tinuance of services in accordance with the rules and regulations established for that purpose. 17. He shall be responsible for the proper reading of all meters used in connection with the sale or the rental of utility services. 18. He shall keep and maintain appropriate files and records for the accomplishment of his function. -12- Regular Meeting of February 15, 1965 375 27. Police Chief. (a) Duties: I 1. He shall fcrmulate and recommend to the City Manager policies and procedures pertaining to the enforcement of rules and regulations for the government and operation of the Police Department, and shall administer such policies and procedures when approved by the City manager, and shall conduct such activities for the City. 2. He shall be responsible for the preservation of public peace and order in the prevention and detection of crime, the apprehension of offenders, the protection of persons and of property, and the enforcement of the law. 3. He shall be responsible for the opeTation of the juvenile law enforcement program of the City. 4. He shall operate the City Ja11. 5. He shall operate such equipment as necessary for the fulfillment of his function. 6. He shall enforce all traffic regulations. 7. He shall advise the City Manager of matters , """ I "' ~ concerning traffic control, j?"" L '7!' t' " f -, I 8. He shall sell anD:ua~ly uncll\imed PR'ferty at public auction" <H,., <lA.-' +~ 7 "LQA.v-'. BEW 9. He shall deposit with the City Treasury within three days such funds as may be collected in the course of the operation of his department, and at no time retain more than $25.00 in his possession. 10. He shall perform such other duties as may be Tequired of him by the City Manager. 28. Fire Chief. (a) Duties: 1. He shall formulate and recommend to the City Manager policies and procedures pertaining to the enfoTcement of rules and regulations for the govenunent and operation of the Fire Department. 2. He shall administer such policies and procedures when approved by the City Manager, and shall conduct such activities for the City. set forth in the preceding section. 3. He shall be responsible for the prevention of fires, the protection of life and property against fires, and the removal of fire hazards. I 4. He shall be responsible for rendering of emergency services for which his department is equipped. 5. He shall recommend to the City Manager policies and procedures pertaining to the prevention and contTol of fires. 6. He shall be responsible for the construction, maintenance and repair of all fiTe alarm facilities. 7. He shall be responsible for inspecting business and other premises for fire hazards, and for the enforcement of the fire prevention code. In addition, he shall conduct educational fire prevention programs. 8. It shall be the duty of the Fire Chief to notify the Borough Assessor and the BUilding Inspector of all property damsge caused by fire. -13- :i 7 (l Regular Meeting of February 15, 1965 ,"'\..'-j ,Z ,'-'. ,-, 9. He shall operate and be in charge of such equipment as is necessary for the fulfillment of his function. ,,,,",, "... 10. He shall perform such other duties as may be required of him by the City Manager. 29. City Manager. (a) Duties: 1. He shall 'have the duties as set forth in the Charter. 2. He shall have subject to his approval expenditures, policies, and procedures for the departments coming under his control. 3. He shall sign for the City approved contracts, agreements and leases, authorized by the City Council. 4. He may recommend to the Council the sale and lease of materials, property and equipment, and real estate of the City. 5. He may negotiate such contracts and leases as the Council may authorize. 6. He shall recommend to the Council a schedule of fees and rates for all types of services performed by the departments under his control. In addition he shall establish such fees and rates as the Council may direct. 7. He shall recommend changes to the Council in the basic organization, and plans for departments under his control, and enforce changes approved by the Council. -.... 8. He shall perform such duties as may be required by the Charter, or as the Council may require of him. 30. City Attorney. (a) Duties: 1. He shall advise the Council and the City Manager, and boards, commissions and all officers and departments of the City, on all matters of law. 2. He shall draft or assist in drafting of all ordinances, resolutions. agreements and contracts to be made or entered into by the City, and approve the forms of such instruments. 3. He shall prosecute violators of City ordinances and shall represent the City in all actions at law. 4. required by may require He shall perform such other duties as may be the Charter, the City Manager, or as the Council of him. 31. City Comptroller. (a) Duties: ......,J 1. He shall formulate and recommend to the City Manager policies and procedures on accounting, auditing, budgeting, preparation and payment of payrolls and tax matters when directed by the City Manager, billing, and drawing of warrants and payment of properly approved claims against the City, and other financial matters. 2. He shall administer such policies and procedures. described in the preceding section, when approved by the City Manager, and conduct such activities for the City. -14- I I I R.egular Meeting of February 15, 1965 377 3. He shall prescribe. subject to the appToval of the City Manager, the form in l-lhich the budget is presented for adoption. 4. He shall prepare and maintain the cost accounting books of the City and records reflecting the unencumbered balances. and such other records as may be appTOpTiate for the fulfillment of his function. 5. He shall prepare all financial statements and reports for the City. ~nd in particular (a) shall render annual and quarterly reports to the Council, reflecting ~evelPl~e and expendituTes of the seveTal departments; (b) shall render a current monthly statement to the City Manager reflecting unencumbered balances for all accounts administered by the City ManageT or departments coming under his control. 6. He shall review the proposed annual budget for all offices and departments of the City and consolidate them into a proposed annual City budget, for presentation to the Council by the City Manager. 7. He shall establish procedures for the operation of the City's insurance program, shall have custody of all insurance policies, and shall keep the Council advised as to the status and expiration date of all insurance policies. 8. an inventory by the City. He shall be responsible for the maintenance of of all property, equipment and supplies owned 9. He shall prescribe procedures for accounting and billing in all departments of the City. 10. He shall perform such other duties as may be required by the City Manager. 32. Senior Recreation Leader. (a) Definition: Under general superVision, to give instruction and training and assistance to leaders and partiCipants in the field of recreation activity, and to do related work as required. (b) Typical Taslts: Plans, organizes, schedules, and conducts a variety of reQEeational activities with school and adult groups, coordinates and schedules classroom activities with other recreation activities; maintains facilities and materials for programs; maintains group and indiVidual discipline; estimates equipment needed and requisitions such; plans logical sequence of activities to fit abilities and interests of participants; leads training conferences or consults with and advises Recreation Leaders on problems related to instruction and activities in the special field to which they are assigned; organizes and gives guidance to special interest groups in clubs; keeps records of attendance and participation. (c) Qualifications: Any combination of training and experience equivalent to graduation from college, with one year of experience in conducting classes in the field specialty. 33. Recreation Leader (1), (2) and (3). (8) Definition: Under direction, to have immediate responsibility for the planning, implementation and supervi- sion of recreation programs in the divisions of neighborhood centers and playgrounds and special facilities and activities, and to do related work as required. (b) Typical Tasks: Assists in the planning and develop- ment of Citywide recreation programs and evaluates their effectiveness; supervises the playgrounds and athletic and -15- 37H Regular Meeting of February 15, 1965 J\.? :z - other recreational programs; participate. in planning and directing training programs for the staff; and instructs them in proper techniques and methods. 1-.. I.. (c) Qualifications: For the purpose of salary determina- tion, this class is divided into three grades, which differ from one another on the following basis: Grade (1) includes those positions which would be in charge of participants at the grade school level; Grade (2) includes those positions which l'lould be in charge of participants at the high school age; Grade (3' includes those positions which would be in charge of those participants of the adult age. 34. Recreation Attendant. _! (a) Definition: Under general supervision, to care for and be responsible for all recreational equipment, playground equipment; and to do related work as required. (b) Typical Tasks: Maintains park areas, playground areas, and any other recreation areas that may be created; cares for and checlts out and in various recreational and playground equipment. (c) Qualifications: Any combination of training and experience equivalent to the completion of high school. 35. Fireman Dispatcher. (a) Definition: Under general supervision, to perform a variety of semt-ski11ed and skilled work in connection with maintenance and protection of fire equipment, buildings, and to do related l'lork as required. (b) Typical Taslts: Maintains fire fighting equipment, fire station buildings, firemen's quarters; receives inquiries pertaining to the Fire Department; receives fire calls; sounds all alerts. -... ..J (c) Qualifications: A combination of experience and training substantially equivalent to that of a qualified fireman; completion of the 12th grade. 36. Harbor Master. (a) Definition: Under direction of the City Manager, to care for, protect and maintain the City Dock, the Small Boat Harbor, all City owned marine floats, and City-owned vessels, boats and marine equipment, as well as all boats moored at City docks or in the Small Boat Harbor; to rent and to collect and keep records of all rentals of City-owned dock and mooring facilities; to know rules and regulations relating to, and to do necessary policing of City-owned marine facilities; to enforce all City and State laws pertaining to marine facilities, harbors and rivers; and do related work as required. (b) Typical Tasks: Cares for and does routine maintenance work on City-owned vessels, boats, docks and dock mooring spaces; rents boat mooring facilities to individuals desiring spaces; collects rents and keeps records of rentals of City marine facilities; turns in and accounts for all such rentals collected to the City Cashier or City Treasurer, as well as all moneys collected by him in the course of his employment; does policing of City-owned docking facilities and reports to the City Manager and Police Chief all violations of City and State laws pertaining to harbors and rivers; does everything necessary to protect all City-owned marine property as well as boats moored at the City Dock or in the Small Boat Harbor. '_.-J -16- Regular Meeting of February 15, 1965 370 (c) Qualifications: A combination of experience and train- ing substantially equivalent to that of a qualified marina operator, with a good Itnowledge of the operation of a small boat harbor and docks; all other knowledge necessary for the maintenance and protection of small boats and vessels, plus a basic knowledge of merine law; completion of the 12th grade. I SECTION III. Assignment of Employees to Occupational Classifications. The City Manager is hereby authorized and directed to assign each employee to an official occupational classification, ~ective at the beginning of the first pay period in . 1965, to make such adjustments in pay as are necess to implement the pay schedules set forth in this Ordinance. The employee shall be informed of his assignment to an official occupational class, and of any adjust- ments that may be made in his pay. SECTION IV. Hours of Hork. The Tegular hours of employment or service with each division of employment shall not exceed eight (8) hours in any twenty-four (24) hour period. The basic work week shall consist of forty (40) hours, except as to employees of the Police Department, who shall work a six (6) day week, the seventh day being called Saturday, the eighth day being called Sunday, for the purposes of 48ys off. The work week for the electrical workers shall be deternd.ned by the current contract with the I.!.E.W. I SECTION V. Pay Days. (a) Pay Days shall be on the fifth day and the twentieth day of each month. with annual pay being based on twenty-four (24) pay periods each year. (b) Pay will be pro-rated on a monthly basis. Pay for overtime will be detennined on the basis of actual hours l'1Orked. times the hourly rate. Pay for employees terminAting 8ePlrt~e ~ill be. pTo~Tal:ed on the basis of actual hours worked. SECTION VI. Overtime. (a) All overtime by any employee must be approved in advance by the City Manager, OT in case of an extreme emergency, overtime may be authorized by the department head. (b) Overtime pay shall be at the rate of one and one-half times the standard pay rate of an employee; except the electrical workers. whose oveTtime pay is determined by the current contract with the I.B.E. l'i. I (c) OveTtime pay rates are applicable only to those hours worked beyond a standard work week of an employee, and an employee l118y be paid for no more than sixteen (16) hours of overtime during any given pay period, except in cases of actual et1leTgen~y. detenoined to be such by the City Manager. -17- 3HU Regular Meeting of February 15, 1965 ~\., ;1':. -. (d) Tbe following class titles shall be considered supervisory and administrative personnel, for whom overtime pay or compan- satory time shall not be authorized: - - . l~ City Manager City Clerk City Comptroller Fire Chief Public Works General Foreman Utility General Foreman iolice Chief, EmceptRtB herein provided ~~.idi:v BEW (e) Police officers, inclua!ng tbe Police Chief, who are required to attend a court session or sessions while not on regular duty shall be entitled to overtime pay. The Police Chief, when required to work a double shift in the place of a regular Police officer who is sick, on vacation, etc., shall be entitled to overtime pay for tbe additional shift. (f) An employee called back to work for emergency overtime shall be entitled to a minimum of two (2) hours overtime, regardless of actual time worked. If time worked exceeds two (2) hours, the actual time worked will be compensated at the overtime rate. If an employee remains on the job after the normal working day is completed, only the actual time worked will be compensated at tbe overtime pay rate. 1-' j SECTION VII. Holidays. All employees in tbe City service shall be entitled to the following holidays, with pay: New Years Day, t-Tashington's Birthday, Seward Day, Memorial Day, Independence Day, Labor Day, Alaska Day, Veterans Day, Thanksgiving Day. Christmas Day. The City Manager IIl8Y designate one-half a working day immediately preceding Christlll8s nay as a paid holiday. """'" SECTION VIII. Advancements in Pay and Promotions. (a) An advancement in pay shall be considered as an increase from one pay step to another within a pay grade. (b) A promotion is considered as an advancement from one pay grade to another. with a changing class title. (c) After initial adjustments as authorized in Section III above, an employee shall be eligible for advancement 1n pay according to paragrapbs (e) and (f) below. (d) A new employee of the City shall enter a pay grade at Step A in the pay grade in which bis occupational class :Ls allocated. unless unusual circumstances, exceptional training or experience warrant employment at a step higher than the entrance step. In no case shall an employee enter the service at a pay step higher than Step C. (e) An employee entering the City service or promoted to another occupational class shall be cona:Ldered as a proba- tionary employee for a period of s:Lx months, after which time an evaluation of bis WIOrk performance will be made and tbe employee shall either be dismissed, transferred to another occupat:Lonal class, or considered as a permanent employee in the occupational class to whicb he is assigned, depending upon said evaluation. After the :Lnitial a:Lx (6) montbs period of satisfactory performance in an occupational class, an employee shall be eligible for advancement in pay to the next pay etep. Subsequent advancements in pay sball be considered at the end of the second s:Lx (6) montbs period, and each twelve (12) ll)Onths period thereafter. No advance- ment in pay sball be granted unless the departmental supervisor and City Manager concur that such advancement is Q8rranted by merited performance. .! (f) An employee promoted from one occupational class to anothQr in a higheT pa7 grade shall enter the new occupational -:J1} ~ J~ Regular Meeting of February 15, 1965 3HJ I cU.. It the first pay step above hi. fONar pay .tap and advancements ~n pay may come after the first six (6) months, second six (6) months, and subsequent twelve (12) months periods of service 1n the new pbsition, or until the top step in the new pay grade 1s reached. 'rhe anniversary date in such instances shell be considered as the date of employ- ment 111. the new occupational class, rather than the date of eql10yment with the City. SECTION IX. Paid Vacations. All employees of the CUy service .hall be entitled to ~aid vacations as follows: An employee shall be eligible to eighteen (18) working days vacation at the completion of one year of service, on the basis of one and one-half (1%) days for each month's service, with the exception of the electrical workers, who are provided for in the current contract with the I.B.E.W, An employee who becOlll8S separated from the City shall have _cation credit at the rate of one and one-half (l~ days for each month's service, aCCUlllUlated from his date of employment. No employee shall b~allowed to accumulate IIIOre than two hundred eighty-eight (288) bours for any one vacation. Whenever accumulated vacatton time for aDy employee exceeds the mex:lmum of 288 hours, further aCCUlIlUlation of vacation time for that employee shell automatically becOIIl8 iq)ossible and lost; except thet when unusual circUlll8tancea exS.tt, the City Manager shall have authodty to extend the vacation time 1IIIXf.uum. In no ca.e will pay be given in place of a vacation, except upon tel'lD1oat1on of employ- ment. The City Manager is authorbed to ..tabUsh t:t.s and scbedulea during which vacations may be taken, in order to avoid disruption of City activities. I SECTION X. Sick Leave, (a) .An emploree shall aeene aick leave with pay at the rate of one (1) day per IIIOJJth of servica, with the exception of electrical workers, who are goveJQe4 by the current contract witb the I.B.E.W. Sick leave shall not be aceruab1e beyoad ntnety (90) days. ' " (b) .An employee who abUH' the privilese of paid sick leave shall be subject to disciplinary actlon, h\cludq diam1s881. (c) The City Manager may, if be daems it ueceasary, or desirable, require a doctor's certificate for art'! illness reported by an employee who takes sick leave. The City Hanager shall take whatever action is necessary to control and eliad.Dat:e po..lble abuses of sick leave pdvileges. (d) Upon tel'lD1oation of .ervice, pay llhall not be granted for accrued but unused sick leave. (e) The City Manager, in special cirCUlll8tances, may grant sick leave .s per the Personnel Manual. (f) An &qIloyee injured in the line of duty shell be entitled to pay without deduction from accrued lick leave, up to six (6) weeks, such pay to repres6l\t the difference between regular pey and Workmen IS compenaation. I SECTION Xl. Leave Without PIl1; Training Leave. The City Manage;r may grant leave without pay for a period not to exceed ninety (90) days for an &qI1oyee who will receive training in subjects related to his public serv:Lce, for urgent personal mattera, or for rea80ns beneficial to the public service. The City Manager My grant leave with pay lor an employe to take authorized training for the City service. SECTION XIX. Military Leave. An employee called to active duty in the military service for a period not to exceed th:Lrty (30) days shall be entitled to military leave without reduction in total:L~ The City shall PIl1 the . difference between military income earned and regular pay of tha ct_ service. Such military leave shall be permitted In addition to eamad vacation leave. An 8qlloyee called to active duty for a period exceed- ing thirty (30) days sball be granted a leave of absence without pay for a period terminating ninety (90) days beyond terua:lDat:lon of such active duty. -19- ; J 382 Regular Meeting of February 15, 1965 ~, ./J -, SECTION XIII. Exceptions as to leave benefits. -.. tn (a) Permanent employees working half time or more but less than forty (40) hours per week shall receive leave benefits proportionately according to the total hOUrly time percentage of the full forty (40) hours per week normally worked. (The formula for determining leave in these instances shall be: for vacation leave, .06923 times the number of hours worked, for sick leave. .046153 times the number of hours worked.) (b) There shall be no leave benefits under this Ordinance for: Temporary employees, Firemen Dispatchers, and the Fire Chief. (c) In all applicable cases, leave benefits apply to working days and exclude Saturdays. Sundays and Holidays allowed by the City. (This section does not apply to the Police and Fire Departments. In the Police Department a six-day week is worked and the seventh day is called "Saturday" and the eighth day "Sunday" for purposes of this ordinance. ) -- I SEC'rIOM XIV. Compensatory time. (a) The City Manager may authorize compepsatory time in lieu of over- time, at the rate of one and one-half (1%) times the regular rate of pay. When compensatory time is so authorized, it shail be done so in advance. I (b) An employee shall not accrue more than sixteen (16) hours; times one and one-half (1%) equals twenty-four (24) hours compensatory time. SECTION XV. Uniform Allowances. Members of the Police Department shall be paid a cash allowance for uniforms amounting to $125.00 per year, payable in two equal in- stallments on the first day of April and the first day of September of each year. New officers shall be paid $125.00 upon appointment for uniforma, and a total amount of $125.00 in two equal payments on the first day of Apt'll and the first day of Septembe;r thereafter. An officer who terminates service within ninety (90) days of appointment shall have deducted from his final pay the initial uniform allowance of $125.00. - I SECn:ON XVI. Travel Allowance. City employees who use personal automobiles for City use shall be reimbursed for such use at the rate of l~ per mile, after prior 'authorization by the City Manager. SECTION XVII. Pay Grades; Pay Steps. The following schedules shall constitute the PllY grades and pay 1t8p8 epplicable to employees of tbe City of Seward: Pay Steps: Pay Grade: A B C D E .01 Office Clerk (1) M 350.00 371.00 394.00 418.00 444.00 H 2.0192 2.1403 2.273 2.4115 2.5615 .02 Office Clerk (2) M 385.00 424.00 444.00 464.00 484.00 H 2.2211 2.4461 2.5615 2.6769 2.7923 .03 Office Clerk (3) M 433.00 458.00 484.00 513.00 542.00 - H 2.498 2.6423 2.7923 2.9596 3.1269 , i L ._' .04 Office Clerk (4) M 460.00 486.00 515.00 544.00 571.00 H 2.6538 2.8038 2.9711 3.1384 3.2942 .05 Steno-Clerk M 460.00 486.00 515.00 544.00 571.00 H 2.6538 2.8038 2.9711 3.1384 3.2942 .06 Secy. to City Mgr. M 460.00 486.00 515.00 544.00 571.00 H 2.6538 2.8038 2.9711 3.1384 3..2942 -20- Regular Meeting of February 15, 1965 ::{HH Pay Grade: .07 Asst. City Clerk .08 Cashier-Clerk .09 Data proc. Opr. (1) I .010 Data Proc. Opr. (2) .011 Consumer Serv.Man .012 Police Woman-Clerk .013 Police officer .014 Police Specialist .015 Custodian-Hum.Off. .016 Maintenance Man .017 Utility Worker (1) I .018 Utility Worker (2) .019 Utility Worker (3) Pay Steps: ABC D E M 460.00 486.00 515.00 544.00 571.00 H 2.6538 2.8038 2.9711 3.1384 3.2942 M 460.00 486.00 515.00 544.00 571.00 H 2.6538 2.8038 2.9711 3.1384 3.2942 M 420.00 444.00 467.00 490.00 515.00 H 2.423 2.5615 2.6942 2.8269 2.9711 M 460.00 486.00 515.00 544.00 57L00 RK H 2.6538 2.8038 2.9711 3.1384 3.4961 BEW M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 M 460.00 486.00 515.00 544.00 606.00 H 2.6538 2.8038 2.9711 3.1384 3.4961 M 575.00 609.00 643.00 682.00 722.00 H 3.3173 3.5134 3.7096 3.9346 4.1653 M 643.00 682.00 722.00 764.00 808.00 H 3.7096 3.9346 4.1653 4.4076 4.6615 M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 M 571.00 597.00 626.00 647.00 672.00 H 3.2942 3.4442 3.6115 3.7326 3.8769 M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 .020 Pub.Wks.Main.Man (1) M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .021 Pub.~~s.Main.Man (2) M 571.00 597.00 626.00 647.00 672.00 H 3.2942 3.4442 3.6115 3.7326 3.8769 .022 Pub.~~s.Main Man (3) M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 .023 Pub.~~s. Lead Man M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 .024 Equipment Oper.(1) M 571.00 597.00 626.00 647.00 672.00 H 3.2942 3.4442 3.6115 3.7326 3.8769 M. 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 M 630.00 672.00 755.00 831.25 907.50 H 3.6346 3.8769 4.3557 4.7956 5.2355 M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .028 Mechanic (Auto) M 625.00 659.00 698.00 738.00 778.00 H 3.6057 3.8019 4.0269 4.2576 4.4884 .025 Equipment Oper.(2) I .026 Equipment Oper.(3) .027 Auto Service Man .029 Senior Mechanic(Auto) M 707.00 748.00 791.00 837.00 885.00 H 4.0788 4.3153 4.5634 4.8288 5.1057 .030 Water Con.& Tr.Opr. M 600.00 634.00 672.00 710.00 751.00 H 3.4615 3.6576 3.8769 4.0961 4.3326 -21- ~egu2-ar Mee:.ing 0: :e'oruary ~-5, , or;" BH4 -. / ...., ./ Pay Steps: Pay Grade: A B C D E .031llarehouse Man M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .032 Utility Gen.Foreman M 762.00 811.00 861.00 911.00 961.00 H 4.3961 4.6788 4.9673 5.2557 5.5442 .033 Shop Foreman M 707.00 748.00 791.00 837.00 885.00 H 4.0788 4.3153 4.5634 4.8288 5.1057 .034 Pub..Wks.Gen.Foreman M 762.00 811.00 861.00 911.00 961.00 H 4.3961 4.6788 4.9673 5.2557 5.5442 .035 City Clerk-Treasurer Salary to be determined by Council .036 Police Chief M 724.00 765.00 808.00 856.00 902.00 H 4.1769 4.4134 4.6615 4.9384 5.2038 .037 Fire Chief M 200.00 218.00 237.00 259.00 279.00 H 1.1538 1.2576 1.3673 1.4942 1.6096 .038 City Manager Salary to be determined by Council .039 City Attomey Salary to be determined by Council .040 City Comptroller M 880.00 960.00 1040.00 1120.00 1200.00 H 5.0769 5.5384 6.00 6.4615 6.923 .041 Senior Rec.Leader M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .042 Rec.Leader (1) M 417.00 441.00 464.00 487.00 512.00 H 2.4057 2.5442 2.6769 2.8096 2.9538 .043 Rec.Leader (2) M 457.00 483.00 512.00 541.00 571.00 H 2.6365 2.7865 2.9538 3.1211 3.2942 .044 Rec.Leader (3) M520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .045 Rec.Attendant M 520.00 545.00 571.00 597.00 626.00 H 3.00 3.1442 3.2942 3.4442 3.6115 .046 Fireman-Dispatcher M 200.00 218.75 237.50 256.25 275.00 H 1.1538 1.262 1.3701 1.4783 1.5865 .047 Harbor Master M 500.00 534.00 572.00 610.00 651.00 H 2.8846 3.0807 3.30 3.5192 3. 7557 SECTION XVIII. Longevity Pay. Each employee, after completion of one year's perv:l.ce, shall be ,aid longevity pay at the rate of one per cent. (1%) of hi. annual N1ary. For accounting purposes. and so that the employees shall have an additional check at Christmas time. all longevity pay shall be paid ODce each year. at the time of the final pay day for the month of December. "... "'... :n -, ,.-- 'c.. .1< tn 1-- , --- 'j Attest: Butrice E. Watts /Signed/ liIatrice E. flatts City C1erk-Treasurer -22- I I I ~., -~ ~~~ ~'~ . R~gular Meeting of February 15, 1965 . ~H~ Ite~ 4D - T~tle to C~ty and State Office Building - The City Manager t rev~ewed.t~e.letter o~ F~bruary 3, 1965 from Mr. Leonard Loweil Dicrector of the D~v~s~on of Bu~ld~ngs for the State of Alaska, and his own memoran- dum.as presented to the Council on this subject resulting therefrom and adv~sed that these two documents did present the situation at its ptesent status. City Manager requested that his February 12, 1965 memorandum to the Council be placed in the minutes, which is as follows: "During the past week it has come to our attention that Senator Howard Pollock has introduced a bill in the State Legislature, Senate Bill No. 40, requesting the transfer of the Seward State Court Building and City Hall from the State to the City of Seward. It has been my contention that we not proceed along these lines until the Office of Emergency Planning has either awarded the contract for the building or upon completion of the building. It was my fear that if we proceeded prior to this, it would jeopardize the O.E.P. funds. But, as you see from the copy of the letter sent to you on February gth, from Mr. Leonard Lowell, the bill has been introduced, and as I feared, the State is objecting to such transfer at this time. Senator PQllock introduced this bill with neither my knowledge of his doing 50, nor that of the City Council. "Also, Representative Irv Metcalf has entered House Bill No. 115, asking that the present City Limits be withdrawn in . southerly direction to the north bank of the Resurrection River. This bill was also introduced with- out the consent of this office, or that of the Seward City Council. "Reference is made to the letter received by this office from Mr. Leonard Lowell, Director, Division of Buildings, Alaska Department of Public Works. Upon receipt of this letter, I immediately made arrangements to have a meeting with Mr. Lowell, to seek further information. On February 9th, the City Manager and Clmn. Kirkpatrick attended a meeting in Anchorage with Mr. Lowell. On behalf of the State of Alaska, Mr. Lowell verified the State's stand, that they would retain ownership of the building, and the City and State should draw a new agreement, and the operating costs be pro- rated according to the net space occupied. He stated that it was the State's fear that if Bill No. 40 were to continue through the Senate, that the Office of Emergency Planning might deduct one floor of the building and only build the City's share, and the State would be left without faci- lities. The-q'ity representatives for Seward then proceeded to inform Mr. Lowell of all previous negotiations between the State of Alaska and the City of Seward. He was informed that the City and State met prior to the earthquake, and the State offered the State Office Building to the City of Seward for the sum of $1.00, to make it a legal transaction. He also was informed that the City was very receptive to this arrangement, and that they would proceed with the transaction. Before the legal transaction co~ld take place, the March 27th disaster hit the State of Alaska, annhthe building was destroyed. To the best of our knowledge, we informed Mr. Lowell, after the disaster once again the State officials met with the City on this arrangement, and that the City was very much interested in receiving title to this property, but the State at that time insisted that the building be constructed first, through O.E.P. funds, and then after the construction the title would then be transferred to the City of Seward. ~r. Lowell stated that he was not aware of any of these negotiations, and then he repeated the stand that the State desired to take. He wants the City to let the bill die in the Senate, :.and then proceed with the new agreement. The City representatives took the stand that we would let the bill die, provided that the City of Seward would receive, in writing, a commitment from the State of Alaska quaranteeing the transfer of title to the new City-State Office Building to the City, immediately after comple- tion of the building. t~e went through this entire routine three times, and upon conclusion of the meeting, we left Mr. Lowell with these thoughts: the City is willing to let Senate Bill No.40 die in the Senate, providing that the City of Seward receives from the State administration a firm commitment in writing, guaranteeing the transfer of title from the State to the City of Seward, upon completion of the building, He informed us that he did not have the authority to do this, but he would make this report to Mr. Guertin, the Commissioner of the Department of Administration. We requested that he also inform Governor Egan of this discussion, and of the City's stand; and also of the moral obligation that the State has with the City of Seward, on their commitment prior to and immediately after the earthquake. "On February 10th, at 9:00 A.M. in the morning, the City Manager and Councilman Kirkpatrick attended a meeting with the Corps of Engineers and Mr. Leonard Lowell, on the final review of the plans for the new State- City Office Building. We had some minor changes made, the main one being 386 - ;.,' F) ~, ~ r-~ --. - . f'r:; Regular Meeting of February 15, 1965 a door added to the Comptroller's office, which had inadvertently been omitted. At the conclusion of the meeting, Mr. Kirkpatrick and myself once again talked with Mr. Lowell, and verified the City's stand on the situation, and he also verified the fact that he would take our report back to the Office of Administration, State of Alaska. II The City Manager advised that actually it was immaterial to him if the City did not own this building except that the City was told it would receive it and has expended several thousands dollars to buy the Novak property for parking there, which would certainly not have been done ex- cept that the City was planning to have this building. The Council re- viewed and discussed this matter in detail. 4D - Backhoes - Clmn. Zentmire asked for the status of acquiring the backhoes and the sander, and calling attention to the large expense items for rental of backhoe. The Manager advised the sander was not available through surplus and would have to be purchased otherwise, also, in answer to Clmn. Zentmire question, that it was not a suitable piece of equipment for chipping the paving and also the City employees would not have time to do chipping this year. The Manager continued that the three quarter cubic yard backhoe and on~ tractor are being repaired in Fairbanks by OEP and should be received before much longer; and to question, advised that the smaller backhoe wad._cdefinitely necessary for working on service lines and other jobs where the large machine could not maneuve~, but the smaller machine is not availble through surplus or OEP since it is providing the three quarter cubic yard hoe, and that he reco~ended purchas~ing a new small- er backhoe. Clmn. Zentmire advised that we thought these backhoes were most needed equipment for the Spring street work and that they should secured as soon as possible, also realizing that the City has to rent a backhoe when ever it needs one and that this is expensive. The City Ma- nager advised that he was planning to advertise for bids on the smaller backhoe right away. Acting Mayor Kirkpatrick recessed the Council meeting b r ten minutes and reconvened it with the same members present that were present at the __ rec ess . Item - '4F - Seward Marina Inc. Lease Cancellation - The February $, 1965 letter from Dr. Gentle's to the City Manager,copies of which had been sent to the Council regarding Supplemental Summons was reviewed, and the Manager noted -taat this Supplemental Summons was necesaary since the State Police had served the first Summons on Mrs. Gentles who is not a member of the Corporation and this procedure therefor had to be repeated. The City Manager advised that our City Attorney was in contact with the Attorney for Seward Marina on February 15, 1965 and he did not know any- thing at a~s letter and advised the City Attorney he would contact Dr. Gentle~nd out the meaning of the letter. The Manager noted that it can be read to seem to agree to the cancellation and on the othel hand it can be read to seem to be denying the cancellation; but the City Attorney would keep the Council and Manager informed. The Council inquired about the refunding of moorage fees collected in advance for last year's season and the Manager explained that the City is keeping a file :':bf all requests for refunds forwarded to Seward Marine along with information to the boat owner that he should claim the re- fund from Seward Marina and requesting Seward Marina to inform the City of the refund; that so far the City has not been informed of any refunds made by Seward Marina. -, The Council asked about final settlement and audit of the books of ac- count and this was reviewed as being a calendar year audit and probably , ~ now in process; that the City had received a tentative payment on the percentage of gross business following Dr. Gentles discussion with the Council at the Regular Meeting of June 1, 1964, at which time he had requested instruction regarding the refunding and had been informed that Seward Marina should make the refunds and-have a final accounting with the City following the audit. The Council and Manager discussed the urgency of settleing the lease cancellation and the N8h'"~ advised he would follow on it continually and keep the Council informed daily. Item 4G- Emergency Exit Route; Second Avenue Around the Lagoon; Tidal Wave; Civil Defense Staff. Clmn. Vincent asked about the condition of I I I . -' Regular Meeting of February 15, 1965 Clron. Vincent asked when the Civil Defense Staff would be fully organized and advised he thought this very important for needing such things as the recent Tidal Wave Alertaad the general world situation. The City Manager advised his plans for Civil Defense Staff were completed and he had had a meeting last week which the Chief of Police had administered since he was unable to return from Anchorage in time for this; that he would meet again with the staff to retain continuity and refine plans; advised of a plan for alerting all citizens living at elevations of less than fifty feet above sea level, a chart of which area was presented to the 'Council, and advised that in order to do this a better alerting sys- tem was definitely needed; that in the case of recent alert he had had personal contact made with those people thought to be under the fifty foot line but that the charter showed a considerably larger area than they had realized. Glmn. Vincent advised that he be~ieved a thoroughly operative Civil Defense Staff was an absolute.necess~ty and asked ~hen the City was going to inform the general publ~c of Wh? the respons~ble people were in case of a disaster and the Manager adv~sed thatdhf Ifuld now need to plan another meeting of the Civil Defense Staff an 0 ow through with such matters. Item 5A - Appoint Two Members to Planning and Zoning Commission, One to fill the vacancy in term ending February 15, 1966 and one to fill vacancy in term ending February 15, 1965 through February 15, 1968 _ The City Manager mentioned that one vacancy is for the position to which Mr. Ed. Lincoln was appointed and which hems declined and one is to replace Mrs. Juanita ~oldridge who he understood had resigned. Clmn. Zentmire - I would move that this be tahled until Mavor Stockton be pre- sent in as much as he suggest the appointments from his chair and there may be some one he has already talked to who will accept these appoint- ments. seconded by Clmn. Vincent. The City Manager mentioned there is a letter from the Planning and Zoning Commission recommending two people to the Mayor - Vote-All in favor. Item 5B - Accounts Payable for January, 1965 - The Council reviewed the schedule of accounts payable by name of vendor total amount owing and the amount allocated to the various units as presented by the Comptroller prior to the meeting and requested specific review of those accounts of particular interest or unusual nature. Acting Mayor Kirkpatrick adked about the Insurance Item and the Comptroller explained that $1,458.00 of this amount was for the quarterly report on VDrkmen's Compensation Insur- ance for which t~ Gity had a very poor rate which to question he explain- ed as being ~ause of the City's poor experience, and that no doubt that the adverse decisions in the Duffy and Wisdom cases would have still bad effects. Acting Mayor Kirkpatrick advised that he was interested in the Insurance Program and noted that at the time of the Earthquake we did not have coverage on everything the Council might have desired, and he was interested to be informed on this subject. Clmn. Vincent asked if the City was without the right of appeal in the mater of the Wisdom judgment, and said he did not think the CitYofhould accept this Judgment. The Council asked about the use of a number purchases and advised it was satisfied with the explanations. Clmn. Lewis - I would move h tthe accounts a able for uar 1 6 be aid in the sum of 2 2 . seconded b Clmn. Zentmire all in favor. Detail as follows: Alas a ~ Court System 75.00; Alaska Shop . 23 Alaska Telephone Corp. $252.45; Andersons Furniture & Appl. $2.98; Andy's Oil Delivery $260.99; Artic Office Machine Co. $40.00; Auto Electric Sales,& Servo $168.91; B&G Auto Electric $343.74; John P. Bagoy & Assoc. $210.20; Bay City Motors $4.00; Bayview Plumbin~ & Heating $54.20; Chucks Repair & service $381.60; Chugach Electric Asso ~10,483.20; Chugach Electric Assoc. $557.35; Durants Hardware .75~; J. B. Deisher, M.D. $60.00; W. P. Fuller & Co $41.88; General Electric Supply $41.55; Charles R. Griffin Co. $115.51' Industrial Air Products $51.10; Kenai Lumber Co. $1.80; Line Material ' Ind. $2,300.54; McElfatricks $31.50; Michie Co $12.50; Modern Motors $25.~3; New Seward Hotel $10.00; Northern Commercial Co. $249.76; 388 :. Regular Meeting of February 15, 1965 Northern Supply Co. $$9.0$; Osbo's Electrical Supply $41.10' O.W.L.A. $5.00; E.A. Patson Parts & Eqtip. $36.32; Petty Cash $17.15;'Peninsula Motors $22.77; Howard Pollock $1,201.06; Renwald Hotel $4.00; Seward Public Utilities $1,603.10; Seward Public Schools $5,$90.00; Seward Builder.s Supply $2.25; Seward Contractors $1,060.$0; Seward Drug Co $11.34; :Seward Hardware Co. $22.2$; Seward Trading .Co. Inc. .$26.27' Shaw Tool Rental $325.40; Stafford Sanitary Supply $45.25; State of' Alaska, Dept Hiways $357.03; Supply Center $14.63; Standard Oil Do. 130.76; Saindon's Service $14.90; Texaco, Inc $6.00; Sol J. Urie, 3.91; Urbacks $14.00; PatR. Williams $1,56$.49; Western Standard Supply 11.78; Yukon Office Supply $53.93; Jtem 5C - City Manager's Report - The Manager advised that the Council has discussed under the agenda items most of the topics on which he had sent reports and further to these (I) that as the Council knew that the Japanese Lumber Industry Delegation arrived in Anchorage last Tuesday and he had contacted them.through Mr. Horie with whom he had talked for a few minutes on the telephone and learned that they were then in route to Homer; that he had continued his efforts to contact them and had again talked with Mr. Horie the evening before; that to hie question Mr. Harie had advised the decision is now up to Homer as to whether or not they will pr€Jvide the water and type of electricity service.. the plants would need. The Manager review the offers authorized by the City Council and present&i.i to the Japanese Industry and informed the Coun- cil of further negotiations with Chugach Electric Association and another price received from them and relayed on to the Japanese people for electricity, but of course Seward has no problem in supplying either water or electric7ty for this Industry. The City Manager advised he informed them o~ the City's efforts to have the National Forest Policy regarding exporting of fmnished timber products only exported changed and that he understood this might be possible and is therefor working on it;and that Mr. Horie had told him that regardless of where this presently planned installation is made that in four or five years there will be establishing a Pulp Mill in Alaska and in all probability they will put it in Seward because they want to have the use of our Port. The Manager explained that Mr. Rosco Bell Director of The State Division of Lands is pushing to have this Industry locate on the Homer site; that the Manager had contacted Mr. Parent and the U.S. Forest Service Division Supervisor and has learned that it is an administrative ruling that only finished timber products be exported, but this is not a matter of law; that this is a matter which seriously effects the employment of our area and advised that the gentlaman who had discussed the formation of a Port Commission under Item 3A had advised him that whole cedar logs are being shipped from Sitka; that he would therefor follow up on this and try to convince the Japanese to come to~eward; that he intended to go to all members of the Alaska Delegation with facts and figures of our economic depression and try to secure a variance on this administrative ruling; that he would present to the Delegation the fact that since the cons~ truction period the area has lost 33 1/3% of its earning power and whatever facts he dan develop to show the general overall situation. elmn. Vincent asked if the Manager could secure information from the U.S. Forest Service as to just how much sustained cut this area can stand and relay this information on to the Japanese people, as he under- stood that no such survey of our local timber resource had ever been made and thought this was extremely important to any timber industry coming into an area. Clmn. Kirkpatrick noted his understanding that a processing plant of this size planned would log-off this immediate area in five or six years but that there were other vast timber lands within floating distance. (2) In connection with Halibut Producers Cooperative that Mr. Terril Schenk was in town last week and was very satisfied with the proposed plans for a processing building as developed by city; that they had entered into an agreement with the Kenai fishermen to receive fish and advised that the proper processing'plant here in Seward would amount to about one hundred jobs plus trucking and was being planned.. on the basis of processing 60,000 pounds of fish per day; that he had been exploring other sources of supply for the building as it appears possible to se- cure an entirely new building set on the concrete slab for about one third less than it would cost to move the building which is already erected; that the cost of the concrete work was about as he had estima- ted it, that the cost of moving the building is being quoted at a higher figure that he had thought. The Council instructed the City Manager to secure various bids for a new building as well as moving the H & K Building. The Manager continued that to Mr. Schenk's question he had advised them that electricity, water and taxes would be about the same as before in cost and this was agreeable with him; that they~o ask that a twenty foot by thirty foot platform on piling be erected~an ice- ",. ~ ,- ...... ~ ~ ~ .--.. '"'"""\ , J I I I 1';;' Regular Meeting of February 15, 1965 3S9 house so that it can be reached with the ice auger and the boats can move right up to it to load ice; that he had advised that the City could fur- nish salvaged piling but would not be able to drive it or build the plat- form; that Mr. Schenk had still requested that the annual amortization cost as represented by the lease rental be worked up on two basis; one including the completed platform and one without it; and of course the previous offer as discussed with the Council had been at $4,600 per year for five years with options to renew for five or ten years and that his suggestion would be to increase this figure by say $1,000 to include the platform. Clmn. Vincent asked for review of the type lease under discussion and the City Manager explained that it would be a five year lease with two five year options for renewal and an agreement in case of expansion that the City will retain title and Halibut Producers Cooperative would build the expansion with an option to buy the property outright if the City should decide to sell it and on the condition that Halliibut Producers would expand and with the condition that if this is done that the lease money would apply to the purchase price. (3) That the Council had received copies of the February 4, 1965 letter from Mr. Andrews Attorney in connection with the condemnation of the Alaska House and there had been no further correspondence from him; that this matter is in the hands of the City Attorney and the City Clerk is sending the record of the case to the Superior Court. (4) That as stated in his memorandum to the Council HBl15 Proposes with- drawing the City Limits to the North Shore of Resurrection River which would no doubt kill the City's application for two Fire Engines tbrough extraordinary expenses to enable the City to give fire protection to the entire area; that the State was under the misunderstanding that all of the newly annexed area was an industrial area and will be coming to Seward for a physical inspection and upon recording predominately residential occupancy the City will probably get these two trucks providing HBl15 is withdrawn. Acting Mayor Kirkpatrick expressed his opinion that it would be,best not to de-annex any of the newly annexed are~Rl~ce it is in the City now and he believed the City is going togiiWand ~ this land to encourage future industry and to be able to have a planned community growth. The City Manager concurred that with the present City Limits there is an opportunity for planned growth of the City while with the City Limits at Resurrection River there would(lnot be such an opportunity; and also ,as v a matter of interest at least one'business man in the newly annexed area who was strongly a~~~~~"the annexation has now modified his position hav- ing learned of the~~ in of taxes based on services rendered, having learned of the City's plans for street; improvement and street lighting; that he understood that Senator Metcalf had met with the people from the newly annexed area in connection with this matter and had advised them he was going to get the feeling of the City Council, that he did not know that Senator Metcalf had secured the Council's views or not. Clmn. Sadusky asked about the status of the flood control project in that area and the Manager reviewed this as it was related to the private ~~~of the road and the fact that it needed to be dedicated as a public roadb~~~he Corps of Engineers could ,enter and make improvements; reviewe4 for" the Council that Mrs. Ray Gillespie had furnished a diagram of the area and the pro- perty owners as she learned them by personal interview and from which the City had attempted to secure the names of the record owners in order to ask for dedicated road easements and after spending many many days on this had discovered that there were unreconcilable gaps at the present time and this had had to be layed aside for other more pressing work which could be concluded. The City Manager was instructed to send a telegram that the Council was not aware of HBl15 and asking that it be tabled until it has had an opportunity to study it. The Manager also advised that he would pur~~the matter of the road and flood control, all parties realizing tha~~RBl15 is enacted that this would pass from the jurisdiction of the City . ~ L...t: f4'<- (r-~ 1'(l>, R..,,,.;:bf 31,IL.s- fJt;,u) ,c.<: -"fA. (5) The City Manager reported on the additional dredging of the Northwest corner of the Harbor and Senator Bartlett's February 4, 1965 letter, copies of which were sent to the Council on February 12, 1965; that he had con- ferred with the Corps of Engineers and they advised that the local contri- bution for this additional dredging would be 100% due to the fact that there is no berthing planned and also that a new resolution would have to be entered in Congress for the feasibility study since the present reso- lution has been built; and with no boats in ttis area it would be rather difficult to justify it at this time. The Manager advised he thought the Council was interested in a channel dredging to the new industrial site and discussed possible costs of such a project as quoted by the present contractor at about $30,000 which amounted to about .60~ per cubic yard; that further that if the dredge were moved from Seward and had to come back that it would cost about $195,000 just to move it back and that then ~Jnn. ') \I.,:1;;J'.; J)") > /:101 ~eglJ.lar Meeting eff February 15, 1965 egu1ar Meeting March 1, 1965 th>~ ?osts would be,$1.27 per cubic yard; that with the Council's per- m::'duon he would !J.ke to approach the Dredge Company for a firm price ",h'~.1 they are ready to leave Seward and on the basis that they have no Jther commitment at that time so that the price quoted would be an abaolute minimum. Council instructed the City Manager to do this not- ing that its thought was that .60~ per cubic yard was higher than it could possibly consider. City Manager~ (6) To Acting Mayor Kirkpatrick's questionladvised that he had dis- cussed possible acquisition of the stiff-leg crane on the old Rail- re.Hd docks with the Corps of Engineers. (7) The City Manager reported that inquiries regarding taxability of the first two groupw of checks distributed to the local people follow- ing the Earthquake had resulted in the City being instructed to is- sue withholding certificates; that he had contacted all parties concern- ed for a more definite ruling since these OEP funds which were includ- ed in H & K's Contract and merely paid by the City on a Contract basis with H & K based on State of Alaska Employment Office records, since he was greatly concerned about the legal implications of the City being re. quired to issue a 1'1-2 Form. ttem 5D - Legislative Bills. Clmn. Vincent asked if it was going to be the practice of this Council to make recommenfations on any bills be- fore the Legislature and the Council rei'iewed ~thod, of having' , the Manager read all the Bills and report briefly on all of them with ~ more detail report on those of interest to the City and it was agreed this was an extremely voluminous report due to the quantity material Jefore the Legislature. The Manager advised that the Bills would be \~oming in regularly now as he had requested Senator Metcalf to send 'them and it was agreed that the City Staff would send a list to the Gouncil of all Bills of interest to the City including a brief state- lnent of the subject matter, and these would then be discussed more fully at each meeting. Item 5E - City Clerk-Treasurer - Bond - The City Clerk reported that as ;~~~!~~ed by the City~ouncil she had inquired of the possibility of ~is BBnd on the City Blanket Bond andbad been advised that the Univer- Hal Bond underwriting practice is to exclude Treasurers and Tax Collec- t,ors by whatever title known from Blanket Position Bonds; that Kulin Agency advised should any change be made in this long standing practice that he would do whatever possible to consolidate and save any premiwns possible. :tem 5F - Salary for Mayor.- Acting Mayor Kirkpatrick suggested the council think at providing a small salary for the Mayor for his extra- ordinary costs related to the position of Mayor; that he was sure t6~6H )Iayor would not ask for this for himself,thatthere were such costs1H~ believed should be the responsibility of the City; and requested that this be considered at the time of the next budgev. ~lmn. Albertson -"I move we adjourn. seconded by Clron. Zentmire. 11:20~F~ Attest: 1\." ~ r; l1 ~ .-.., J ~ Approved: fkd:;;d ;; tLJ~ &.M;. ~LdJ Beatrice E. Watts Perry . 'S~ock1:;on City Clerk-Treasurer , .yor - - - - - - - - - - -R;~l;r-M;eti~g-of Ma;ch i,-1965.- - - - - - - - - - - " In the absence of the Mayor the Regular Meeting of March 1, 1965 was ' I called to order at 8:10 p.m. by the City Clerk and motion for Acting J Mayor was requested. Clmn. Vincent moved tha~ Clmn. Kirkpatrick be . Acting Mavor. Motion seconded bv Clmn. ZentmJ.::e and there was no obiectJ.cp Acting Mayor Kirkpatrick then called the me7tJ.ng to ,order ~nd roll was called. Those present were: Acting Mayor RJ.chard KJ.rkpatrJ.ck, Clmn. Frank Lewis, William Vincent, Delmar Zentmire and John Sad1sky. Mayor Perry Stockton and Clmn. Galen ,Albertson were absent. Item 2A- Minutes of Regular Meeting February 15, 1965 - Acting Mayor Kirkpatrick inquired if all members had read the minutes and they had. The City Clerk requested the correction on Page 3$9 Item 5C (4) to add the word "if" to the next to last line of that paragraph and thus reading " if HBl15 is enacted". Clmn. Zentmire I would move for the approval of the minutes from Page'557 to 390 inclusJ.ve as corrected. ~econded by ~lmp. Vincent. All in favor. I I I · ,Hll1 Regular Meeting of March 1, 1965. ~ )" Item 3A - Mr. Hafemeister regarding (1) News Briefs, (2) Boat Harbor, D) Marine Ways - Mr. Hafemeister advised that he believed the heaviedt backlog of work due to reconstruction from the disaster to be over and thought one thing overlooked was communication with the people, so that he was asking that the News Briefs be reinstituted on a monthly or quarterly basis ~o that the people may know the financial condition of the City, what the several departments are doing and what projects are coming up; that while the Petticoat Gazette publishes some of this information that they cannot possibly publish all the City's news; that the Council knows all about this sort of information, but that the man on the street does not know and would like to know; also that he would like to know the salaries of the City employees as previously made available to the public and Mr. Hafemeister showed Mayor Kirkpatrick a page from the Budget as being the type of information which he would like to see published. Mayor Kirkpatrick and the Council concurred and it was thought probably a monthly report would be most satisfactory. Mr. Hafemeister continued his main interest in the City was the Boat Harbor which had developed to the place where there had been as many as 32 fishing boats delivering over 6,000,000 pounds of fish per year working from Seward's Harbor, and had to realize that this year while the season is almost upon us the Harbor is not completed, so that he was requesting that the Council write to each fishing boat owner to tell them about the facilities which are and will be available, the rates which will be charged, and etc. and to generally encourage these boats to return to Seward; that he believed this to be the work of the Council as well as the Chamber of Commerce. The Council concurred with Mr. Hafemeister that the Harbor was extremely important to the City and ad- vised him of the ground work presently underway preparatory to a decision regarding possible formation of a Port Commission, which it was noted could be very helpful regarding such enterprise. Page ;,9~ Mr. Hafemeister said he would like to know if all avenues had been explored in the effort to secure a Marine Ways for the Small Boat n.D Harbor. Clmn. Zentmire reviewed the work done on this project and t:hi,{)"" answered Mr. Hafemeister's question. Item 4A - 'City Attorney's Opinion Regarding Status of Equalized Property Tax Roll - Acting Mayor Kirkpitrick introduced this opinion, copies of which had been provided the Council, and noted that it was in reply to the Council's question as contained in Item 3A of the February 15, 1965 Minu~es. elmn. Zentmire advised that the letter was very plain that the Tax Roll could not be changed and this was concurred with. Clmn. Zentmire- J would like to move at this time that Mr. Ted Gerwer be advised as to our Attornev's decision on this and that his recourse is to appeal to ~~e Superior Court. Seconded bv Clmn. Lewis. Referring to the City Clerk Treasurer's letter of February 17, 1965 to the City Attorney, Clmn. Sadusky asked if the two older cars owned by Mr. Gerwer in previous years had not been assessed, if they should not have been assessed. The City Clerk advised that they should have been but that the file did not con- tain a registration for them and the fact of Mr. Gerwer's having the cars apparently did not come to the attention of the assessor; that three tax rolls had been prepared the year prior to this current year but even so Mr. Gerwer's assessment had been missed. Vote - All in favor. Item 5A - Resolution No. 425 Authorizing Increas~Group Insurance Bene- fits and Item 5B - Resolution No. 426 Authorizing Contract with Inter- national Brotherhood of Electrical Workers for Wages and Working Conditions. - Acting Mayor said that since the Council was not in full strength, that he would just as soon table these two Items until the next meeting. Clmn. Lewis - I would move that Resolutions No. 425 and 426 be tabled and put back on the agenda for the next meeting seconded by Councilman Saduskv. All in favor. Item 5C - Recommendations on Bills before the Legislature Including Resolution No. 427 Regarding House Bill 115 and Resolution No. 428 Regarding HB138 - Mayor Kirkpatrick reviewed the telephone call from the City Manager in Juneau regarding passage by the House of HB 115 and that hearings were to be held by the Senate Committee that very afternoon, and advistrig that he needed the Council's views by telegram immediately and the confirming Resolution; that therefor he and the City Clerk had poJled the Council and the 'Clerk had sent a telegram :as', instructed by the Council ( which had been circulated among the members prior to the meeting). Mayor Kirkpatrick then read Resolution No. 427 as follows: RESOLUTION NO. 427 WHEREAS, as a result of the March 27, 1964 earthquake and seismic waves, the City of Seward lost the use of all of its industrially 392 l' . . I . -,,' ~ . Regular Meeting of March 1. 1965 '" en r-; C"'1 en zoned land and an important part of the residentially zoned land; and \HERgAS, the Second Regular Session of the Third State Legislature did correct this disasterous condition by extending the boundaries of the City of Seward to include an area capable of receiving Seward's indus- trie~, and disaster destroyed homes; and WiERi:AS, the present boundaries of the City of Seward do embrace an area and population with common interests, common economy and a common flture; and W1EREAS, House Bill No. 115 would de-annex that area presently within t.le boundaries of the City of Seward North and East of the Resurrection Ri ver; and W1EREAS, part of the industrial relocation has already been situated n~ar the West and South banks of the Resurrection River, thus enhanc- ing the value of the land across the River as a site for uncontrolled development related to such industries; and ~1EREAS. such development at the present time would be based on the same economic feasibility that supports the City of Seward. and would therefore be extremely detrimental to the economic well-being of the poople of Seward; and ~{EREAS. the area presently included within the boundaries of the City of Seward provides an opportunity for orderly, yet flexible, economic dE!velopment and for modern community development; NOW, THEREFORE, BE IT RESOLVED, that for the above stated reasons, wtich are hereby incorporated in this Resolve the same as if set forth herein, the Seward City Council strongly opposes House Bill No. 115, and strongly recommends that no action be taken by the Alaska Legislature to change the present boundaries of the City of Seward. L. This Resolution to be in full force and effect immediately 1 upon passage and approval. Passed and approved by the Common Council of the City of Seward this 1st day of March, 1965. ~~n.Le is - I ould move that Resol tion No. 2 llme. Seconded by Clmn. Vincent. all in . ravop.,.c) .; ~. ~_~':.~ .." ~'-.,,<'C' . Acting Mayor Kirkpatrick had previously advised that part of the City ~~r's telephone call~leSurgently request the Council to make known its opinion regarding HBI3$ which would place municipally owned and ope- rated Public Utilities under the full management and control of the State Utility Commission. The Council being generally on record as opposing any liil=lI.-of.-:eI;:}:'s, -:99:r~..and' Tii'itudy session on this particular bill having '(;:r~truClte,c;i...c~h~ .9;i;ty:Manager to travel to Juneau to oppos e it for the Ci~y the following proposed Resolution No. 42$ was read in full as follows and as corrected: RESOLUTION NO. 42$ ~EREAS. House Bill No. 13$ providing for a Public Service Commission with authority to regulate rates and the conduct of public utilities generally, including those owned, operated and maintained by municipa- lities, is before the First Regular Session of the Fourth State Legislature; and ~EREAS, regulation of a municipally owned and operated public utility by any body other than the one elected by the owner-citizens is a bold and intolerable infringement of the principle of maximum home rule as embodied in the Constitution of the State of Alaska; and ~EREAS, the local governing body is directly responsible to and sensi~ tive to the will of the citizen owner, House Bill No. 138 takes away the power of the tax-paying voting citizen to put it in the hands of . five individual prsons who are not electors or taxpayers o~ the commun~- ties they would control, nor responsible to those communit~es; and WHEREAS, local initiative in expansion and healthy competitiqn would '.......! I I I 1).... -". Regular Meeting of March 1, 1965 be taken away from local City Councils; and ~U3 ~EREAS, the power to issue bonds on local determination would be taken away and the bonding credit of the best municipal utilities would be no better than the worst managed; and ~EREAS, the Seward City Council approves and encourages State regulation of privately owned and operated public utilities, it is vehemently and unalterably opposed to State regulation of municipally owned and operated public utilities; MOW, THEREFORE, BE IT RESOLVED that the Seward City Council, in the full exercise of its powers, protests the inclusion of municipally owned, and operated utilities in House Bill No. 138, and asserts its desire to act in the largest and most responsible capacity envisioned by the laws of the State of Alaska; and BE IT FURTHER RESOLVED that this appeal be taken to the Honorable William A. Egan, Governor of the State of Alaska, and all members of the Alaska Legislature; and BE IT FURTHER RESOLVED that Mr. Fred J. Waltz, City Manager of the City of Seward, be authorized and instructed to testify in committee hearings and otherwise declare the opposition of the Seward City Council to the inclusion of municipally owned and operated utilities under House Bill No. 138. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward this 1st day of March, 1965. Clmn. Saduskv - I move we approve of Resolution No. 428. Seconded by Clmn. Zentmire. all in favor. The Clerk advised that all except the most recent mailing of bills were separated as to those of special interest to the City but that the brief description for the Council was not ready; that she had read the bills very rapidly and the City Manager had not had time to read and recommend on the bulk of them. It was agreed it was quite impossible to come to a reasonable opinion on the bills without a careful reading and the Council advised it was extremely concerned to keep up with the Legislation and be prepared to recommend as might be necessary or desira- ble. Council took this opportunity to examine the bills and resolutions. Clmn. Vincent asked if there was a bill calling for partisan election of Borough Assemblyman and the Clerk said there was. Clmn. Vincent - I would move that the bill calling for partisan election for Borough Assemblyman be opposed. seconded by Clmn. Zentmire. Vote - Clmn. Lewis. no. Clmn. Vincent. yes. Clmn. Zentmire. veSt Clmn. Sadusky. ves. Acting Mavor Kirkpatrick. ves. Motion passed. Item 5D - Newletter - Clmn. Zentmire - I would move that the Citv Manager be instructed to put out a monthlv~.news bulletin. also as a monthlv news brief of the departments that the salaries be listed for the departments. for instance the page from the recently adopted Ordinance. Seconded bv Clmn.Vincent all in favor. The Council discussed the scope and method of distribution and suggested possibly a monthly letter to all citizens through post office boxes to begin with and then to evaluate the cost of this service and perhaps later on move to the methods used the past two years wherein it was mailed to those who requested it and otherwise made available at City Hall. Item 5E - Status of Resolution No. 352 - The City Clerk advised that the Manager had no opportunity to prepare a report and that she ~hought probably all items could wait until the n:xt meeting excep~ :ha~ probably the Council would want to know that the C1ty Attorney's Op1nDn 1S that the sale and subsequent repurchase of the Street Improvement Bonds under Resolution No. 352 fulfills any contractual obligation of the City though a rescinding resolution due to change in circumstance was advisable. The Council asked to be informed of any plans for sale of an issue as authorized by the election and noted the nearness of the time when the money would be needed. CLMN. Vincent - I move we adjourn. seconded by Clmn. Zentmire, 9:15 ~~ if ~fe Mayor p.m. Attest: ~~ E~~, Approved ~eatriGE}__!._.?,t 9, CJ,_y _ ler -Treas. B94 ':/"g"~ 2"'" ~,j-rep.""'-i'Y')("'f' oL' "\'~2Y'C~ ':::' ....""" ./.---.... ...... ... ..J"~';."b ..~ J.~ __0 ...1. __.-/, J.9 6 5 rtegular Meeting of March l~ 1965 was called to order Stoc(ton at $:55 p.m. .--, by Eayor Perry Item 1 - Roll was called and those present; Mayor Perry Stockton Clmn. ~chn Sadusky, Del Zentmire, William Vincent and Richard Kirkpatrick, Clmn. lral~1 Albertson a::rived during Item 2 and Clmn. Frank Lewis arrived dur~.1g Item 3C. C~ty Manager Fred lvaltz was present and Dick Sassara of Gove::-runental Statistical Corporation also present. . ~tem.2 - ~inutes of Regular Meeting of March 1, 1965 - Mayor Stockton lnqu:Lred If all members had had an opportunity to read these minutes which.were contained in pages 390 through 393 and all members had. Clmn. ~entrll::e - I would move for the approval of the minutes page 390 to and ~nclud~ng page 393. the Regular Meeting of March 1. 1965~ seconded by Clmn., Saduskv. Clmn. Albertson arrived at this time. Vote==All in favor. Item 3A - Mr. Terrill Schenk regarding facility for Halibut Producers Coopl!rative. The Manager advised that Mr. Schenk was present to inform the Council regarding the timing of their operations and to learn what action the Council will take l:',under Item 5A so that he could report to the home office. Mr. Schenk said the Fish Plant needed to be in opercction as soon as possible; that the season starts May 1, that he beliE,ved the building project would need to be really pushed to have it if:- operation by the middle of May; that he hoped and believed that the Council would take an action at this meeting which enable him to start plans for the season and perm}/" A.mto let the fishermen know whether or net they can come to this port next summer. Item 3B - Mr. B. Hulm regarding Port Commission Formation - Mr. Hulm asked also to address the Council and mentioned the audience given a few weeks ago to International Representative of the I.L.W.U. re- garding possible formation of a Port Commission and he was now pre- sent at the request ofagroup of local longshoremen to further encoura- ge the Council in this matter, reviewing again that the Union was interested to assist in the formation of a Port Commission under the jurisdiction of the 'Council as~it:, believed as he did that there was an opportunity to make an economic contribution from the Sea. tt See Item 4." Item 3C - Mr. Sol Urie introducted Mr. David M. Roseta. Mr. Urie ad- vised that he was transferring his liquor dispensary license to Mr. Roseta and since they would not be able to be present for Item 5D that he would like to introduce Mr. Roseta to the -Council at this time, noting that he had lived in Seward a number of years before. Clmn. Lewis arrived during this introduction. Item4-A - Discuss Possible Formation of Port Commission - The previous discussion on this topic was reviewed. The City Manager advised that Mr. Saasara was familiar with this subject and he had therefor asked him t:) discuss with the Council all the advantages and disadvantages of a :Port Commis:iion. The Council having previously received copies of the Port Commission Ordinance of the City of Anchorage, Mr. Sassara directed his comments toward an explanation of that Ordinance. He advised the Commission did not work too closely with the Council in that instance but did post the minutes of their meetings with the Council e~~nth that it works out very well,that the Commission keeps verytto the b~iness of the Port; that there is a person respon7 sible for the da,.~ay operation of the Port as well as future expans~on and d.evelopment of the Port and the surrounding industrial area; that this group is responsible, through this paid executive, for securing. . lan~,developing them at the highest and best use and. that ~he~e actlv~- ties did require a great deal of time, for instance ~n rev~ew~ng qua- lifications and abilities of persons who might wish to develop an enterprise in the Harbor Area. Mr. Sassara advised his opinion was that some such arrangement.could certainly be very sucessful here in Seward and he thought poss~bly take on development and operation of the Small Harbor also - that these . Harbor Commissions can develop out quite a way and become almost ent~rely separate entities or they can be more rest::icted,depend~ng upon the ordiml.Dces adopted by the Council.Clmn. Vlncent asked l! a Port -C~m- missit::m was required to give a financial statement. r-:rr. .Sassara sald they did not have to do this, noting that these Commlss~ons are very interesting and highly individualistic entities in all regard~. ~he Council discussed some of the several activities of Port Commlsslons known to them in relationship to possibilities here' in Seward.Clmn. "', [/) r; L1 tJ":} ....~J I I I Regular Meeting of March 15, 1965 - ~,~):1 Kirkpatrick asked if the Commissions could sell bonds or otherwise incu~, indebtedness and Mr. Sassara said they could not under the comcept emb?Qled in the Anchorage Ordinance; that a separate entities such as oper~te~ In the City of Seattle would have to be formed in order for t~eCommJ.sslor: to be able to be sell bonds without the approval of the CouncJ.l; also notlng that in Alaska only cities and boroughs are identified as taxing entities, though possibly a special assessment district could be developed to serve such purpose. Mr. Sassara continued possibly i~ Seward would want to consider a port autho~rather than a Port Commission concept if the City. thought. that say Moose Pass area would stand to benefit from a Port authorJ.ty as dJ.fferent from a Commission though he believed what the Council had under discussi?n was the Port Commission concept; that he thought probably what the Councll had in mind is a Commission which could ease some of the work load frmm the Council and take care of some of the details which the Council would otherwise have to process. Mayor Stockton asked about Anchorag~'s eff?rts to s~cure.a free Port for foreign shiping and Mr. Sassara advJ.sed thlS was stJ.ll wJ.de open so far as he knew' the advantages of such were discussed and it was ag~eed t~at this couldbe a very interesting possibility for Seward, especJ.ally J.n connection with the fishing industry. Mayor Stockton asked for the Council's vi~ws wi~h regard to the ~ossible formation of a Port Commission. Clmn. LewJ.s advlsed he had been ln favor of this at the time of the previous discussion and still favored it; that he believed tWO or three people working on this would stimulate alot of business and do a better job than the Council with so much other detail before the Council. Clmn. Zentmire advised that he believed the Harboe needed the undivided attention of a Port Commission for its development and thought perhaps the Council should appoint a three man commission and then as the facility is completed have perhaps a five man beard; but that he was not in, Zavor of a commission with all of the powers which the Anchorage Commidsion has, being of the opinion that the Council should not turn the running of the Bay Area over to five persons. Mayor Stockton advised he had been thinking in terms of an advisory group for the Small Boat Harbor, that the Harbor is coming to completion in the month to come and experience has shown that the duties there are so very demanding that he believed the City Manager would find, as other Managers had, that the Small Boat Harbor is too demanding on his time, so that he was thinking of a Small Boat Harbor Commission which could then possibly be expanded into a Port Commission. Mayor Stockton advised he had contacted Mr. Phil Durant that afternoon since he is interested in that type of business and there were others he had in mind and did wish to make it clear to the Councilmen that his previous discussions had been based ona plan for a Small Boat Harbor Advisory Commission not a Port Commission.Clmn. Sadusky advised that he would prefer to start with a Port Commission rather than with a Small Boat Harbor Commission and that he would not be worried about their having too much authority or their having responsibilit: for such things as setting rates, that he believed this would be the best arrangement. Clmn. Albertson thought it might be best to start with a Port Commission and have their first job be the operation of a Small Boat Harbor that he believed there was a need for much time and effort to be '. spent in this work with great potential for the City. Clmn. Vincent said he was keeping an open mind with regard to a Port Commission but did be- lieve that if the Council set up such a body it should set forth all the powers and duties of the Commission before appointing the members. Mayor Stockton asked the City Manager if he had any recommendations at this time, the Manager said he would like to have a Small Boat Harbor Advisory Committee to assist him butthought~Port Commission should have alot of study before establishing the basis of operation; that the ordinan- ce which Anchorage has adopted is contrary to our City Charter and that there might be other serious problems; that he did believe this subject should have more study. Clmn. Lewis asked who would then be taking care of the details of operating the Harbor such as setting rates and etc. for the shipping which the City is trying to entice. The Manager said he was not recommending against Port Commission but thought it needed more study in the next few weeks - that there was alot of activity on the waterfront in the past few days and thought this was bound to increase with the coming of Spring. Clmn. Lewis advised that te was not against the Harbor Commission but did not want to see the waterfront as a whole fail to receivE the attention it needed. Clmn. Zentmire suggested consideration of starting with the three man advisory Small Boat Harbor Commission to then work into the Port Commission. The Council discussed these several approaches and Mayor Stockton asked 6) ot:; , c;, d '1 Regular Keeting of Karch 15, 1965. ~ CI'J ...... , . 11:'. 3assara if he had any comments, Hr. Sassara said he suggested the J0111Cil ~eep in mind the advantages of having a group charged with the 1 c;e po:mt of view and keeping in mind that there are bound to be ;3.j'<,:iS of conflict such an enterprise and that the Port Commission GouLd f';lnction here; that the overall facility was apparently nearing c(l!1)let:lOn and a~so that he did believe with the fishing season coming ~lL, :30 soon that J.t woul~ be good for the Council to move quickly on 1X..:3. Mayor Stockton dJ.scussed the matter of having tentatively se- lE'C:-;ed persons who might serve on the Harbor Committee but that he wcu:.d not necessarily be ready with appointments to the Port Commission. Mr. Durant asked why the Council had suggested three men since there WEre many fazes of activity connected with the Harbor as well as an interest on the part of downtown business men so that he recommencta l~r€;er group. Mayor Stockton advised he had thought this smaller group mlght operate more efficiently and the Manager concurred with this eva- luate, noting that the ~lanning and Zoning Commission is responsible for the development of business land at the Small Boat Harbor and he there- fo~e thought the three man group best for a Small Boat Harbor Committee, es?ecially from his point of view as administrator in charge. Fr<)m the audience Mr. Bill Lantz advised his opinion was that the Port COltlission should be started at the very beginning; that he thought a temporary advisory Committee was likely to be lacking in interest in working on a project which they know is temporary; that he did not th:Lnk the Port Commission should have much power but should be strictly ad'risory. c-; fn ~ ! The (Council discussed the several possibilities in detail. Clmn. Kirk'oatrick- I would move that the Mavor be commissioned to establish a1;hree man Advisory Boat Commission. seconded by Clmn. Albertson. Council discussed the purpose for getting this started as being to draw up an ordinance or resolution establishing the body and setting forth its duties and powers. 'Clmn. Vincent asked then when this would stc,rt if this Commission is formed and Mayor Stockton said he would liil.e to have until the next meeting to plan his appointments and discuss it with them. Vote - Clmn. Sadusky yes, Clmn. Zentmire yes, Clmn. Albertson veSt Clmn. Vincent no, LewJ.s yes, U~mn. ~J.rkpatrJ.ck yes, Mayor S~ock~ou ~ ~~~otion carried. The Agenda for the next meetJ.ng to contain an 1~~m for the appointment for a... t~ee man Advisory Port Commission Board. ~UO~J.c Hear~ng oy , Item 4B - Fixed Date For The Council Sitting As A Board Of Eqjustments On The Appeal Of ,Zoning Variance From Multiple Residential To Commer- cial For Lots 35-40 Inclusive Block 23, O.T. - The City Manager identi- fied the Lots under consideration as those diagonally across the street fron the South East corner of the Grade School property and briefly re- vie'wed that the Council had first instructed the City Manager to appear for it and object to the variance at the time the Planning and Zoning Comnission held a hearing regarding the application for the variance; that the vari~~}j.~as granted and the 'Council then on May 18, 1964 (See Item 5H) to ~ an appeal from this decision; that the Commission appa~ently understood the applicant intended to withdraw his request and the necessary report from the Commission had not been received until the applicant reactivated his demands; . that now it remains for the Council to Bit as a Board of Adjustment. on a public hearing in connection with its appeal. Mayor Stockton asked if it were proper for the Council to conduct a hearing on its own appeal and the City Manager advised that it was. Clmn. Kirkpatrick - I would move that we fix the date of our next regular meeting as the time for our public.hear~ng on the Planning and Zoning Commission variance of Lots 35-40 InclusJ.ve of Block 23, seconded ~lmn. Sadusky. All in favor. Item 4C - Review Of 'School Budget Payment Schedule - The City Manager "1 refElrred to the February 19, 1965 financiall sdtatemhent~rece~vled ~rot~ the . J School Board, copies of which had been mai e to t e...ouncJ. po~n J.ng out that when the Council agreed with the School Board regarding the amount of monthly payments, that the Council was concerned that there not be any amount of money in the Bank at transfer of the School pro- perty to the Borough on July 1; that the Co~ncil at that time indicat~d its desire to confer with the School Board ~n March and he was wonderJ.ng if the financial statement as presented gave the Council all the infor- mation it needed. Council noted the Bank balance was at$54,S51.00 and requested the Manager to secure and esti~ation of ex~e~ses month by month as well estimated revenues, ~e School mJ.ght be receJ.vJ.ng to app~y to the local effort and also a report on the City Sales Tax collectJ.on. The Comptroller advised there would propably be sufficient sales tax money ~o cover the School Budget without using any general fund money. The~Cou?cJ.l instructed the City Manager to discontinue the monthly transfers 1,,0 tne I I I ~ ., ,,\,'" -,-. ,..,.. J~' ':\....... ,-. ~'" ..,!- ., 06 r :::i.egu-,-ar l..eeV::":J.0 0,,- .'.GT~h _.), -/ ). . 391'1 school until after the '"review was had; and to invite the 'School Board to confer with theIr. on this subject at a resular meeting convenient to the School Board. " , Item 4D - Resolution No. 425 Authorizing Increased Group Insurance Bene- fits -Resolution No. 425 was read as follows: RESOLUTION NO. 425 BE IT RESOLVED that effective at 12:01 A.M., March 1, 1965, Resolution No. 319 passed and approved by the Seward 'City Council on the,second day of July, 1963, be ammended to expand the coverages quotatlon of June 25 1963, to include major medical coverages for employees' depen- dents with the same limits as those set forth in the June 25, 1963, quotatiOn for employees only, and also be amended to increase the loss of income indemnity benefit from thirty ($30.00) dollars per week to fifty ($50.00) dollars per week, for the total increased cost of Two and 10/100 ($2.10) Dollars per employee per month, and therefore do here- by resolve to bind the :CITY OF SEWARD to pay the c9st of said insurance based on the total rate of Twenty-six and 29/~00 (~26.29) Dollars per employee per month each employee working not less than thirty (30) hours per week. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 15th day of March, 1965. The 'City Manager noted that in the past the Council has given all City employees the same benefits as the Electric Department have received and that this Resolution would accomplish this. Council asked how much additional premium was involved and it was stated that $2.10 per empllfee per month or about $580.00 per year was the extra cost; and the additional coverages as set forth above were reviewed. Clmn. Vincent - I would move that we enact this Resolution No. 425 seconded by elmn. Albertson all in favoE. Item 4E - Resolution No. 426 Authorizing Contract with International Brotherhood of Electrical Workers for Wages and Working Conditions _ The City Manager advised that the Council had given him authority to sign this agreement after the study session with the Union but that the Charter requires that the Council pass a Resolution to adopt it and Resolution No. 426 was read as follows: RESOLUTION NO. 426 BE IT RESOLVED that aAgreement Between the City of Seward, Alaska and LOCAL UNION H 1547, INTERNATIONAL BROTHERHOOD OF ELECTRICAL -WORKERS AFL-CIO effective from March 1, 1965 through the lasd day of February, 1968, and covering wages and working conditions for electricians employed by the CITY OF SEWARD, be and is hereby approved and the City Manager and City Clerk are hereby instructed and auth- orized to execute and deliver name. This Resolution to be in full force and effect immediately upon pas sage and approval. Passed and approved by the Common Council of the City of Seward, Alaska, this 15th day of March, 1965. elmn. Lewis - I move that Resolution No. 426 be adopted by this Council seconded by Clmn. Kirkpatrick. Vote-Clmn. Sadusky yes: Clmn~ Zentmire yes: Clmn. Albertson yes: Clmn. Vincent no: Clmn. Lewis yes: Clmn. Kirkpatrick yes: Mayor Stockton yes. Motion carried. Item 4F- Appoint Two Members To Planning and Zoning Commission, one to fill vacancy in term ending February 15, 1966 and one to fill vacancy for term February 15, 1965 through February 16, 1968 - Mayor Stockton submitted to the 'Council the names of Mr. Bill Brattain for the short term and Mr. Dick Moll for the long term. Clmn. Kirkpatrick - I would move for approval of the names as submitted seconded b ~~mn. ~entmlre. All in favor. Item 5A- Plans for Buildings to be Leased to Halibut Cooperative for for Fish Processing Plant - In response to the Mayor's request that the Manager review his progress in this matter the Manager advised he had received five quotations for steel buildin~ and he distributed copies bf the following tabulation to the Council; 39b Regular Meeting of March 15, 1965, "'., en I""'""': ~ ~ Following is a list of quotations received from various companies for matc:ials and erection of a steel building 40xl08' in size: (Dsllvery, approx. 6 weeks, erection approx. 2 weeks) ~2tation No.1: ~estern Steel BUildings inc. , Erected Price: 40xl08' ' $22,712.00 Plus insulation 1.493.00 50xl08' $23,566.00 l,.Qxl08' $24,205.00 Plus insulation 1.901.00 In Stock in Anchorage 50xl08' $25,467.00 --------- 1 Quc~~ation No. 2: Saunders, Inc., 40xlOO' $18,000.00 Plus insulation 1.700.00 40xlOO' $12.t.ZQQ:.QQ ~iltation No. 3 : <...-/I<:enai Stlel Buildings, Inc 40xlOOn $20,022.00 Plus insulation 2.240.00 40xlOO' $22,262.00 ---------- Q.uotation No.4: Steel Erectors, Inc. 50x120' (including excavating, leveling, footings, and foundation and 6-inch concrete slab, also including insulation) Q.uotation No.5: H&K Constructors, Inc. 40xl08' (used, condition like new, 6 months old, insulated) (Building will have to be moved to site) 50x120' $47,984.00, 40xl08' $18,000.00 l The City Manager mentioned that the Council had instructed him to secure these quotation and called attention to the fact that each one would re~lire six weeks delivery except for the H&K Building which is in Seward or the second item of quotation number 1 which is in stock in Anchorage. The 'City Manager recommended a purchase of the H&K Constructors building under quotation number 5. He continued that he had requested quotations for construction of".a concrete slab complete and had received quotations ranging from$18,000.00 to $24,000.00; had discarded these quotations and is now thinking in terms of the City doing the excavation, gravel hauling and etc, and had received two quotations for the concrete slab and face as follows: $10,320.00 from Ray James Construction Co., $13,692.00 from Lloyd Blondin dba/ Seward Contractor; and advised that he would recommend accE~ptance of the low bid for a total of $28,320.00. The Manager advised he had ~hecked Wl~h ~evI~al of the local contractors regarding the advi~- ailityOan~oKaagr~~~iV~d ~&Hgquotations from H&K for $7,500.00 and another from Mr. James for $6,000, so that he recommended moving the bui~d~n~ith our own city forces; that by using the City equipment and hiring ~iflore men he believed this work could be accomplished for about $4,000.00 cost to the City; and this cost estimate had been varified by Mr. James and Mr. Blondin on the basis of using City equipment and labor. The Manager surnrnlarized that this would put the erected building in place for $31,320.00. ] Mayor Stockton thanked the City Manager for this information and requested a discussion from the Council as to whether or not ~t desired to proceed with setting up this building for lease with Halibut Producers Cooperative. The Council indicated it was definitely interested with continuing with this project in order to get Halibut Producers back in operation this seaser. The Manager advised that with Mr. Sassara's assistance they had worked out a tentative lease rental of $0$6,000.00 per year for five years with two five year options at $6,000.aOper year, and that if he had ~elease pre- pared at this time that Mr. Schenk would be sending1Bo Seattle for signing. Mr. Schenk advised at this point t~at this was.so and expl~ined they had their freezing equipment ready to lnstall and lt had a mlnlffium of SlX weeks work to do to get the plant into operation, so that they were extremE- lyanxious to move as rapidly as possible. I, I I Regular Meeting of March 15, 1965 :S;~~9 Councilman ?~ntm~re asked if having this work done by the Cit crews wo~ld. confllct wlth the street improvement work in any way ana the Man<F~l sald It albs~lutely wou~d not; also that he was thinking of employing ';()J~; extra ~en s:z.nce there :z.s surplus labor in town and would like to emplc)'T some 0 th~se f!len. Glmn: Vincent noted the use of the word contem lat;'j and tentat:z.ve 1n c?nnect:z.on with Halibut Producers leasing and lea;e ~ rental~ and asked 1f there was any possibility that this firm would no" ,enter :z.nto the agreement once the building was moved. J Mayor Stockton said he would like the record to show that the Council has.held.off on p~rchasing this building for Halibut Producers itself unt:z.l pr:z.vate cap1tal has sh?wn its inability ~o do the same thing; thac. f?r several. months the Councll was lead to belleve that a private corpo::':l- tlon was gOlng to do this construction work and at the last minute tho proposal fell apart for reasons unknown to him; and that he desir~tho record to show that the City waited until private capital ahad every opportunity to do this job. Mr. Sassara mentioned that possibly this larger project might still come into being thought the need right now W:lS for immediate action in getting HPC back in operation. Mr. Schenk assured the Council that Halibut Producers 'Cooperative was extremely anxious to have the proposed lease before it so they can know for absolutely sure that it will meet their needs and will proceed and that it will be in order for them to proceed with equipment and etc~; in response to question from the City Manager Mr. Schenk explained that a minimum of about 1,000,000 Ibs of fish would be coming in from Kenai which is joining their cooperative; and to further question advised that this should mean a minimum of 50 to 100 jobs related to this facility. Glmn. Sadusky said he had a question regarding a choice of buildings aLCl wondered if a new building would not be cheaper and better than buying t.he H&K building and moving it. The Manager advised that this was true except that thebs:i>&weeks delivery date was not acceptable. Clmn. Sadusky asked how long tt:I'ie 5uilding would be ready to erect on the s1-ab and the Nanaf;f3r said that the forms and grading should be ready in a week and two or \ three days on the pouring and setting the bolts. It was noted there was one other alternative in that the second item of quotation number one was in stock in Anchorage, the Council expressed an interest in this proposition and Mayor Stockton recessed the meeting for a few minutes so that computations could be made and reconvened it with the same memb'~rs present as were present at the recess. The City Manager advised that he would estimate that Mr. James would be able to do the concrete slab and facing for the 50xl08' building for $12,180.00 using the $10,320.00 for a 40xl08' building as a basis for computing. Mayor Stockton said that Mr. Schenk had asked everyone understand that May l,is the date his firm wants to be in operation, not the date when they want to be starting construction and installation of their equipment and it was understood. Clmn. Sadusky asked if the quotations for concrete construction includ€:d the sewer lines, water lines and etc, and the Manager advised they did. Glmn. Vincent noted that while this is a -probl~m fo~ ~he Council to solve he wondered if Mr. Schenk would care to g1ve h1s op1n1on as to whether Halibut Producers would have a preference between the two buildings li!:ited under quotation number 1. Mr. Schenk said the.re<;tlized there wer~ endl~ssl different specifications for these metal bUlld:mgs and that whlle 10 addit.ional width would be a great help to his firm since they. lose about 3.5 feet on each wall in installing the sharp freezers, that 1t wou~d be his estimation that the 50' building might possibly be ?f less gual~,ty. than the one for s ale through H&.K, and that a poor qual1 ty me~aI bU:1-ldlng could be a real headache so that he would recommend the CouncJ.l to t,ak,s this into consideration also. The 'Council discussed several specifications with the City IvIanager "'iho advised that the two buildings quoted by Western Steel Buildings, under his tabulation number 1 were exactly the same buildings as the one H&K has erected here in Seward; that this firm had purchased f0ur:buildings of the exact same specifications last year and has this one left in stock which is exactly the same as the H&K building except that it is 10' wider Mayor Stockton reviewed the several facets of this item of business a~d espe?ial~y ~he fact that an emergency that existed in shortness of t:z.me mak:z.ng J.t J.mpossible to advertise for sealed bits. Clmn. Zentmire- I ~oll:d move for the acc!i.>~tance of Quotation number 1 of 3u'x*uc5' mul!., 0' t rn Steel BuildinO'~ inc. at the fi ure of 251467.00, and becaqs~ the emergency tha~ eXJ.sts in erect1ng t is U1 alng ror- ~se to Halibut Prodacers Cooperative that the Charter requ2rement-- {5:r ~Hrr~~8l.,cont:r.:act is hereby"wa1ved,~~aed by Glulll. 5C:l.du:sky-o-- ------- .J\OO - - . R:gular Meeting of March 15, 1965 C~nn. Lew~s asked if the firm which was supplyi"i1g the building might glre ::- pr~ce f'or the complete installation including the concrete. :C)'nc:~l d~scussed this briefly and the Mayor called a recess and then r ,': J:1vened with the same members present as were present at the recess. T:H ?ity Manager presented his computations and ,the Council then reali- z ;([ :It had instructed the 'City Manager to secure quotations from local p,wp13 and the prices were known to the Council now and it was decided nOl, t,) secure furthe: quotations due to the circumstances. Mayor Stockton 3llf:ge:3ted that any b~d awarded by the 'Council for this work be of an iron- cJad Jlature.with precise completion date, heavy penalties for not meeting tr€ complet~on date and etc,Clmn. Kirkp~trick - I would move that contract fCL_ th~ conc:ete work be awarded to the 101lAT",:: bidder Mr. Ray James, with tte~~1;~pl;llat~~n that the contract as drawn up by the city has the strict ~LQ~lg ~nvok~n~ necessary penalties involved with the er~ency of the mt\.lre 0 t e co tr c n the C' t an' r i' ri~s:~ to enter in hi h s 2 8 co~utations and quotation; and also because of the emer~ency that exists in GOLstructing this building for lease to j1alibut Producers Cooperative, that:, the 'Charter requirement for service contracts is hereby waived. Se~Q,nded bv Clron. Albertson. All in favor. Ma)Tor Stockton requested the 'Council's consideration of authorization to ha'l(; drafted the lease agreement between the City and Halibut Producers. Clmn. Kirkpatrick said that he would like to be on the record, and would li;<::e Halibut Producers Cooperative to fully understand that he is un- al:;erably opposed to ever selling the land on which this building would be situated; that in the past the City has been hemmed in and has been hurt by thi3 so that he would only be in favor of leasing the land and never in f'av::>r of selling the land thought he would have no objection at all to the c:ive year lease at $6,000.00 per annum and these two five year options. Mayor Stockton asked the Manager how long it might require to secure a lease and the Manager suggested two or three days which Mr. Schenk advised wa~; entirely satisfactory timing and asked again to hear the basis of the lease prorosal as it would be drawn. The City Manager repeated: five year lease at lp6,000.00 per year plus two five year options at $6,000.00. Mr. Schenk advised this was entirely satisfactory and said Halibut Producers did not want to buy any land that area. Clmn. Lewis - I would so move that the City Manager be instructed at this time to have drawn up the neceE- sary lease document pertaining to Halibut Producers Cooperative and re- turn i1; to this Council. seconded by Clmn. Albertson. All in favor. Mr. Schenk said this sounded very fine to him and he would kmake his tele- , phone call to the 'Seattle Office and have his equipment sent up as he ,. understood they could start installing in two weeks. Mayor 'Stockton re- quested Mr. Schenk to advise his people that if there was any problem in their way to please bring it to the attention of the 'Council. Mr. Schenk expressed his appreciation to the Council and the 'City Manager for , his assistance and cooperation. ,,'-~ (f; r- r; c: o n 1 : '. I Item 5B- Resolution No.431 Rescinding Resolution No. 352 Accepting Offer For Street Improvement Bonds Since Repurchased by the City - The City Manager explained that Resolution No. 352 was fully implemented but that to make the record in the best possible condition it should be rescinded which this new Resolution would accomplish. Resolution No. 431 was then read as follows: RESOLUTION NO. 431 BE IT RESOLVED that Resolution No. 352 passed and approved by the Common Council af the City of Seward, Alaska, on the 19th day of December, 1963, which authorized acceptance of Marshall and Meyer, Inc. 's December 18, 1963 offer to purchase $135,000. street improvement general obligation 0 bonds to be issued by the City of Seward, be and is hereby rescinded > following sale of the bonds and subsequent repurchase by the :City ! --' following the March 27, 1964 earthquake and seismic waves which caused postponl3ment of the work to be financed by the bond sale dna the mutually agreeable repurchase. This Resolution to be in full force and effect immediately upon passage and approval. Passed and approved by the Common Council of the 'City of Seward, Alaska, this 15th day of March, 1965. Clmn. ZHntmire - I would move for the approval of Resolution No.431 seconded by Clmn. Lewis, all in favor. Item 5C - Resolution No. 432 Re,~ Sale of $135,000.00 General Obligation Bonds For 'Street Improvement~, specifically authorizing application to HHFA for a loan to aid in Financing Construction - The City Maniger J.. cLL.I~;"'-" "" : . {' 'vV'r::L ,:J.4 -::-t<- 51""--'-' t . r, : ,A H '1/uv~4./ '1:11' .x-JAM, { , -+- Sd <",iU'1-~ . i.i,' :t"':;.Cf C.t.lJ, ,3{ rl/lJV1 ''''''7'-( <d. ~ :/:"d<<.;b~- -lLv~ fL ~J-r-e"- u.<..t<, J3~, ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HEm AT 8 :00 P.M. October 12 196~ - Mise. Office III (10-1-62) ON THE WRITTEN REQUEST OFthe City Manap;er FOR THE PURPOSE OF organizing newly elected Council per Charter requirement - 1. Roll Call; 2. Swearing in newly elected Councilmen & School Board Member; 3. Presentation of Certificates 4. Seating and roll call by Mayor of Council's S1Rn4ture of Couneilman Qr Publisher Date Time a. - '/C~/ ~~/h () jJ (7 rf-#--- . jJ.I,( l ') il~v( J(.-(!.1 l/ ~ (. , (7 , )/J..z. c 'v / I , l /7J!;;;." ~. i - ~! (. /.'. ..' 1 ;(5~r {/ " K" '. // IJ- / -/ . ~;>;ci';0(? J~A'LP /),l(~I'/J-' ..' /. '/ . // ;) . I ,J I . 1> - 'f' /1 1 %, / :< &.' , 'J '?~~D *;/ I 1///'/.:';/ ,/' ,--,' I' / r . , , 4' -/;2-tt f /,' c;S (, /-1JJ- , /J /,/( /c:1 -/C::?_'C:?~' ~ c /o-i/-q j,)(;, ? 11, /1)-.//-67/'/' j't) /~? , .I t I~' (: / J I.. I j,., 0<:,/)" ~ If I ,/ r' .- /;;' - rf- f/ /"(/7 . , -/"-- ( /,j' /1- I~ t....... ,-. ~-.. I ',' (J Je/ ~ /, '--. I /- ~/ ~> / -.d ~ /' '/ .- ' / ---. ~ /? --c~ l' .<.--"! . t w.-.l ';~<:L-1, t-j lL4i<~ C( ,[ dlttL uf1~ , II " 3c;l ('(, -rn , ~/Yld.,~f.J ~ iUj C4-V7 ~C) /) J. tC"-a ct.-Y:I I Y -Ia /0 '/' 'I ' r ~J1zc/~--;LLia, y;..t6 I} '/6 .-6y . . . Misc. Office III (10-1-62) ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF S~CY'L MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HElD AT d.. ( c9 0 P.M. October 7. 196....!t- ON THE WRITTEN REQUEST OF the City Manager FOR THE PURPOSE OF canvassing the ballots from the General Munidpal election of October 6, 1964. Si~ature of Councilman or Publisher ,;::/) /) "'-.' I "'1/(/:'-1'1. ~ , ~~ ~ .i~_[ '::! / /~'1 1- .~! Lt.' ----- ~: l, ""~/:'. ,. .! / /,2 JI-- /L ( ;,: / --t~ ~"'h?) /Z~~ ~~=--, r ~ , ~.,~.~~ ,4tL~/~ 1f~J;~a-ff~~A . I o:tf2 (~dld p~ J t(~l~ Date Time ?- ti ,r] ,t',"-t-/I It ,','??~/VI~ '-I ((.::..1 f-c V ( ,.~ ) <1,\ / /' ,~, cycl'{/- /9~<j /(),~ 32 P/t II " /V'. :?:!.- ? ij. " / .,~ /. J.J. r ~-;.t Y IOi33j?/1, / ,/~/~/~.y /,0,'/3//7 ./}'l) AA.~~), 10/ J/ ~ y ;~~ ~ 10/'7 / t y /0 :]Oa ,n<, . ~ .. n~ Vt L CITY OF SEwARD NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE SEwARD CITY COUNCIL TO BE HELD AT :3 } 00 0 I CLOCK P .}JJ.. ON WEDNESDAY, OCTOBER 7, 1964 IN THE CITY COUNCIL CHAMBERS AT THE TE14PORARY CITY HALL IN THE NEW FIRE STATION. Roll Call Mayor - Perry Stockton Councilmen - Galen Albertson - Frank Lewis - Bill Lantz - Richard Kirkpatrick - william Vincent Del Lentmire City Manager - Fred Waltz City Attorney - Howard Pollock 2. Canvass of ballots from the October 6, 19b~ ueneral Municipal Election. To: The City Clerk Please call a special meeting for the time and purpose set forth above. ~~!~v~ ~- / J. Wal t lit Manage . . Affidavit State of Alaska ) ) City of Seward ~ We, the undersigned, do hereby waive the required six-hour written notice of special meeting of the Seward City Council held on the first day of October, 1964 at 8:00 o'clock p.m. for the purpose of equalizing the First Supplemental Tax Assessment for the 1963-64 Tax Year, and here take note that this date and hour were set by the Council, that the City Clerk inadvertently overlooked the required written notice to be receipted by each member, that telephone notice was given except where the members were out of the City. Signed at Seward, Alaska, on the date so indicated by each signer. c;?,Vr;t.f..Q ffdL perry'R. Stockton Mayor ,,<7.-~. . .~r /' ff-:2?k/ 6' ~~~ William C. Vincent Councilman Signed and subscribed to before me this __7~day of October. . . '7:(~ ;/.~, My commlSSlon expires 2/28/68~otary PubllC for the State of Al . L;1I! Mio~. Office *~ ' 0,0-1-62) . FOR THE PURPOSE OF considering special hOt:TS for 331e of ]in~ur' on Jtlndays (iurin~ 3a]mor~ Derby. Si~nature of Councilman or Publisher Date Time (/:/0 prl ~-' 7-I""r S'/7 -( f' ~,.. ;/ - (,4- S', / - {,'I {! : )C-f?il !? . r/I;l U ,,^1:c Ii 'l:' !)( / , ./ k ~ J-.' '-\", I {--Ii I'!. ~ ( ....' , 'I' :11 / I (,-, 'f ','i A~iC _. 1/ / / I,l/." f'- )UllJ,'I-1-{A. ( 7. I S /~\ , / ',' , /.'" /-'.;: I 1 '/,-j- , "y, ;/;t '--./ ,l;-'.A'\ /" J{'r, - ' j. ~t , ' '~ l#(J/(JI/YYJf 11;'/1~; J~ u---- C\(7/c:/fjiJ , 7 t1LfI:t7tf c7M~ ;:::~;;;>~~- ./ ;:'-7-(;'.7' ~~ " , ,7 ( d 1\ -- '*, ,'t' : j'i' l'ft / , ,L- /' - /Y! l t , "'L7t~~dz-4~J~C;P '7/6v ~~ C}~ &,c-, ~ , \ ,I ., # . . CITY OF SEWARD NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE CITY COUNCIL FOR 6:00 P.M., SATURDAY AUGUST g, 1964 TO BE HELD IN THE TEMPORARY CITY COUNCIL CHAMBERS IN THE BASEMENT OF THE SEwARD GENERAL HOSPITAL. 1. Roll Call Mayor - Perry Stockton Councilman - Richard Kirkpat rick - Bill Lantz - Frank Lewis - william Shaw - William Vincent - Del Zentmire 2. To consider special hours for sale of liquor on Sundays during Salmon Derby. TO THE CITY CLErK: Please call a special meeting of the City Council fer the above purpose and time. -'~~1i..'~~-"- - Fred . ,val t z City 1 nat;cr . . . L;;-/ Mi~c. Or[l~~ III (10-1-62) ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPI' AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HEID AT I..: GO P.M. ,11ednesdcev, Aug. 5 196L ON THE WRITTEN REQUEST OF the City r~anager FOR THE PURPOSE OF Feceiving Urb;m Henewal plan i'orJevlard and discussin~ same. Si~ature of Councilman or Publisher Date Time ") , ? ,~ ;2 D ! /11 7/ 1Y/~ ? /4' /b'y- / ~ ~ 1-i1 )f-Lj-C1 f-q-tJ y y- ~c: -6/) ) " )u/I'/\ ;1 ~~. c FlY! :5: J.J P)1, J ~ iJ..~-fYJ1. p 1v.e, ~ -I3-;t' ~e'E~ , ..' ;J' &r(~ '7t)/YVJ i J~~ / y /:/W, /ZL-OU.~d~V~\/~ f!s-/~?C fI ~?tk~ ;-lgq~ ~ c~ ~ ("'2"'<:'"", - j~ ~r/' ~~ A-i!~~~ , Le V ~dk ~ij?~=_ (/ TJ 1-1 ciL~aJ. ~ 1~~ flv/t., y ~J j p-n1 .. , CITY OF SEWARD. NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE CITY COUNCIL TO BE ijELD AT 4:00 P.M., WEDNESDAY, AUGUST 5. 1964 IN THE TEMPORARY CITY HALL IN THE BASEMENT OF THE SEWABD GENERAL HOSptTAL. 1. Rl"lll Call Mayer Councilman . - Perry Stockten - Richard Kirk- patrick .. Frank Lewis - Bill Lantz - William Shaw - Bill Vincent .. Del Zentmire City Manager - Fred J. waltz City Attorney - Heward w. !'oJ.lock 2. Receive Urban Renewal Plan fo.~ 3ewar<l and discus."\ same. To the City Clerk: Fleas~ call.a special meeting of the City Council for tne aoeve tlme and place and purpose. . . L #'1 Mise. Offiee 11-1 (10-1-62) ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEEtING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HELD AT 4: 00 P.M. TOES DAY, JUL Y 14 196.....!:t... ON THE WRITTEN REQUEST OF the f'llayor FOR THE PURPOSE OF (1) Letter of reques t tc Corps of Engineers to demolish generatlon plant and adJacent electric 3hop hlJrl1ecl out in TJ:arch 27. 1964 fire: (2) Resolution No. 399 appl ying for trans i tion fund _ due to fall short of revenues f ?71? orac.ter. ,3 .:7LCi- )'}~I___ C _" I.. _ .n'l}( t. ~/~ J(/' ( '", ~ tt-< ,',. ,- d., /-1<_ <, ' To: The Citv Clerk: P~ase call a special meetin~ of the City r;ounril for the abovU.;:~,~,tirg :;--~~l~l:rpos,e. Perri ~. ~toc~ton, ~ayor Si~ature of Councilman or Publisher Date Time ,J~i( i~ -7 r / .Lt;;ik ''.,/ ~/ .J #Jtv 7U/&-~J ~/ ~ds:~ .~ /' 1/," y-~"'~ 7/)~'I J/~'9&4~ 7-/,,/-r; 'Y 1/ ''i() );1.1'1 '; - (0 ' C if J I, it (/ f >"" 1-t:J!:-/? ~6 9 . / .' 3CJ p/JJ j- ~- itJ _J/'ri/ t!i<IfJA(QJ l C ,I ), J! (~{J' .~- ~ ' ~-')' l' - /"', ~ l<: ,/'/) I ( - ;1 ( . {t z (,' " , '" ((r;' \ /('C' ('D ~- \ tiL'17.' <' ~ A'{ -'~,S7('( (; ,; )i!{l~'C~'( 7' / ,/-(.') ((rti~ ll' J Ii L/t.1 ;)1-/, ----11 _" it ,( ( \ \. '~ ~' ,1 ! - I Y _ (!- Y' c_.- L:-_________.-" \ ... . . CITY OF' SEwARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD AT 4:00 P.M., TUESDAY JULY 14, ~964 IN THE CITY COUNCIL CHAMBERS IN THE BASEMENT OF SEwARD GENERAL HOSPITAL 1. Roll Call Mayor Councilman - Perry Stockton - Dan Bedford - Bill Lantz - Richard Kir~ william Shaw\"", - William Vince~ - Del lentmire 2. Letter of request to Corps.f Engineers to demolish generation plant and adjacent electric shop burned nut in March 27, 1964 fire. 3. Resoluti.n No. 399 applying for transition funds due to fall short of revenues due to March 27th disaster. 4. l~ electrical engineer to angtnecr mavtDfl. of pole line VI1U Luren to Hile S. July 14, 1064 I, ~'lilliam L. 3ha'tl, Councilman for the City of 3ewarcl, Alaska, do hereby waive the required six-hour notice of all special meetings of the City Council. 3igned at KetC'hikan, Alaska, this LJ>:::-~day of ~_, lS64. <C ^ '\\ (\ \\.___ /' ~~~. [) STATE OF ALASKA} . ~ ~.~ '\ FIRST DISTRICT }SS. ---~--' --..- - 3ubscribed and s'tJorn to before m~ th' I~day of ~~ , 1064. . / ('7- . r~ ~CG.-... f;J.bt Jry Public in and for the . ete Of-J.. a3K.a. lfIy commiS.3io ':xpires: .~ 1/, l'fU.._.~ ..= =--j- , . . d"AIVER T, __,~ic~ard Kirkpatrick. _____, Councilman for the City of Seward, A1a ska, do hereby waive the required siy hours written notice of all spe;-i-al meetings of the City Council except those declared by the City Council to be emergency sessions, in connection with emergency special meeting called by Mayor Perry R. Jtockton at 2:45 p.m. on July ~, 1964 for the purpose of discussing and settling if possilile fire insurance claim for the electric generating plant and electric warehouse and contents; for the purpose of naming a person to sign the proofs of 10s3 of said claim. This waiver is based on information from the City Clerk that said meeting was duly declared and recorded to be an emergency special meeting of the City Council for the reasons that the insur- ance adjusters had completed their appraisal of the loss at an earlier time than anticipated and were prepared to make a settlement offer to the City Council; that they were desirous of returning to Anchorage before the next high tide and possibility of road washout; that the Council was desirous of concluding a settlement to secure the money for rebuilding of the standby generating plant, which project is considered very high priority. :3aid waiver in accordance ''lith Section 3.:; of the Home Rule Charter. Signed at ~'-L(/''''<-=-~'{ " Alaska, this /S3i day of ~J-.iJ- 1964. r / . -7--/ - ----, ,,', ~ t-L'J1~'/'/~tL~~ cF':3-- ---- ~~--~- Subscribed and sworn to before me thisl,l)_~ . day ()~, _:~:; ,1964. / ~~.. // '( J-' -r- , i I r: -- pi cf:{",e -/ .;:,c,/~) ~:",tJ (/( c c 100. v'l'.!... 'A_'t< , .-. -. I, __'_'__" 'Villiam L. ~ha~~^! ----' . C"_\ I > " / ,. ..... //1 /1...-1... i-11./.. ~ I,. 1:'C.'" ... I.. I. '1[- , ,l;" Councilman for /'rJ.,L"( ( ( . . ,1-' I c [,. ^, : V' {; ",.' \J L ( 1 , 'LJ. 'I . t C ' V " , . . . ('" tvA rVER the City of Seward, A~ska, do hereby waive the required six hours written notice of all spe~al meetings of the City Council except those declared by the City Council to be emergency sessions, in connection with emergency special meeting called by Mayor Perry R. Stockton at 2:45 p.m. on July 8, 196/+ for the purpose of discussing and settling if possilile fire insurance claim for the electric generating plant and electric warehouse and contents: for the purpose of naming a person to sign the proofs of loss of said claim. 'rhis waiver is based on information from the City Clerk tha,t said meeting was duly declared and recorded to be an emergency special meeting of the City Council for the reasons that the insur- ance adjusters had completed their appraisal of the loss at an earlier time than anticipated and were prepared to make a settlement offer to the City Council; that they were desirous of returning to Anchorage before the next high tide and possibility of road washout; that the Council was desirous of concluding a settlement to secure the money for rebuilding of the standby generating plant, which project is considered very high priority. Said waiver in accordance with Section 3.:;. of the Home Rule Charter. Signed at _______ ~ , day of . - ---' 1904. C {(.J 3ubscriberl and sworn to before me M,. Commission Expires May' 2S, 1.~ . . . ,NA HER I I _,._._....._".---___ ____ Dan lerifcrd , Councilman for the City of Seward, Ala skat do hereby waive the required siy hours written notice of all 3pe~al meetings of the City Council except thcse declared by the City Council to be emergency sessions, in connection with emergency 3pecial meeting called by Mayor Perry R. Jtockton at ?:45 p.ffi. on July e. 1964 fer the purpose of diacussing ani settlin~ if pos3~le fire insurance claim for the electric generating plant and electric warehouse and contents: for the purpose of na~ing a person to sign tl>e proof.s of 1055 of said claim. Tilts v:ai':er is based on information from the City Clerk that said meeting was duly declared and recorded to be an emergency special meeting of the City Council for the rea30n3 that the in3ur- ance adjuster.3 had completed their apprai;;al of the 1038 at an earlier time than anticipated and were prepared GO make a settlement offer to the City Council; that they were desirous of returning to Anchorage ~efore the next high tide and pos3ibility of road washout; that the Council was desirous of concluding a settlement to secure the money for rebuilding of the standby generat.ing plant, which project is considered very high priority. Jaid waiver in :ccordance with Section 3.5 of the ilom~ H~~~.d Charter. Signed at ,~--c-<"~1ZL_1 Alaska, thl3 l:-L day of ~~~- -- -' 15Cl~1:g-tdl Subscribed and sworn to before me this ~ Vday Of-~~J' 1964.~~.~.~~~~ j La, cJlo-:.}. ~ A!t' do . L -# I ~11..... eru..... 11'11 (10-1-62) . ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNGIL OF THE CITY OF SEWARD TO BE HElD AT 4: 00 P.M. June 2b 196~ ON THE WRITTEN REQUEST OF Tc1ayor 3tockton FOR THE PURPOSE OF City r,Tanager Position and Nhether City Offices and Outside Departments shoudd close Friday, July 3, 1964. S1~atu~e of Councilman or Publisher ~. ~ .~,"~ .-,- J/~~~c-~ ~~ - t/ ff~, Date Time t /Z-~ ~r 9,'~r..AI/i-( / I ~~~lM~ 9 ''fJ-- AI? Gh~/&?I 7'~J dfj", , &h~/( (/ 9' rei /)hl t) 1/-t;/6 fI /t? ',1 Il ;4 '1 6~ 6/~Y /t',' tJo~:'Y1. f/'714 f 7n a~" ((' ~ 11 tfzr7z /(J : tY-:wf~ c;; (yt,(0j- ?, " a m e-J..t2..J zL/ CUA-<-eA..J :\' 0.'& .'010 ~').. (f,c ~.~ .~~ . . CITY OF SEWARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD AT 4:00 P.M., FRIDAY, JUNE 26, 1964 IN THE COUNCIL CHAMBERS IN THE TEMPORARY CITY HALL IN THE BASF.MEN'l' OF SEwARD GENERAL HOSPITAL 1. Roll Gall Mayor -Perry Stockton Councilman - Dan Bedford - Bill Lantz - Richard Kirkpatrick - dilliarn Shaw - william Vincent - Del lentmire Z. Cit,y Manager PQ~ition ). ",h.t.ner ::hy attlc.a and ilut.sU. Oop.rU'lAent.iG "oowa C10J$tl fl'r1d8i, July 3, l;~")lt. 3tatement I, \villiam L. Shaw, Councilman i"or the City of 3eward, Alaska, do hereby state that I waive the required six not~ hour notice of special meetings of the City Council as regards the above special meeting. Dated at ____~, Alafska, this 3{dt day of ~-, 196/+. '\ (\1 ~. cf " IF uT c> ~_ ) ~~~~__ ~^lilliam J 3haw , ~~~~:ribed and eworn to before me t~~daY o~._~. 10 :~y ~~inand .1-or the State of Al;;[ka. r:/y Commission expires My ~ommission ~xpir~ May 2ft. 1968 . . CITY OF SEWARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD AT 4 :00 P.M.. FRIDAY. JUNE 26, 1964 IN THE COUNCIL CHAMBERS IN THE TEMPORARY CITY HALL IN THE BASF.MENT OF SEWARD GENERAL HOSPITAL 1. Roll GAll Mayor -Perry Stockton Councilman - Dan Bedford - Bill Lantz - Richard Kirkpatrick - v'lilliam Shaw - v'lilliam Vincent - Del Zentmire ;;. City Manager Position 3. Jl1IETHER CITY OFFICEJ AND OUT.jlDE DEPARTl'4ENlaS 3HOULD CLOSE FRIDAY, JULY 3, 1064. 6/26/64 To the CityClerk: Please call a special meeting of the City Council for the above time and purposes. - c;;;~ a it{L~__- - Perry R. Stoc ton lfiayor . l -#1 Mise. Qffiea III (10-1-62) . UJ~/zJ ~ hJ!~ ,d dA- kTc\.ft--'( -- ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT !HE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HElD AT 4:30 P.M. June:24 1964 at the Temporary City Hall in the Basement of 3eward Ge~al ON THE WRI'lTEN REQUEST OF City r'~anager Hasp. FOR THE PURPOSE OF WOo 20. of Lot 10, of pro os ed Engineer an urchas e of Presentation b eit Signature of CounclllllBn or Publisher ~ ..y "I ..,"'<:; ---~ ~ --;-)-~ /......-~ ~------ j,/ ,- c;?~ J;t)L!J ,~ aJl.,J Py~&L- /J2~~~- /J /1)?)! l~. / f L~tU ~ _2-1-_, ~ Vk<-/? %.c -4'/&,. ~ A' d' ~ c - -."'<:.--/ - I') It' Ji 'It ' J~ '{~.A-^):- . ~tl- . 711adk"1 /) (~ ~;--0 0-( d--u ~'--' ZI" ,ii.' " ,; -, 'j-, :':;'/1.Le Date Time '" /~-~.y / , /(J.-J~ /I~c ~h~At:1 t:~f/~ ') , ' /tJ . Jt? h1/7. /t1'f/ ~/'1 . /o~ '.StJ4A( 01/61 c/) (., k(/ ((I, 'J(//)..-\ J. ' 6"-2y-~y .2~"-' f!) v/t, Yf-Er:/{:~ j t- ~J /f>~'1 ,/:'1/7 /~ ( ~ cdt;?l c.L. ,( u~-dILJ ( . . CITY OF SEWARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD IN TEMPORARY CITY HALL IN THE BASEMENT OF SEWARD GENERAL HOSPITAL AT 4:30 P.M., WEDNESDAY, JUNE 24,1964. 1. Roll Call Mayor - Perry Stockton Councilman - Bill Lantz - Richard Kirkpatrick - Dan Bedford - William Shaw - william Vincent - Del Zentmire 2. May accounts payable. 3. Discuss purchase of South 20' of Lot 10, and Lots 11 to 15 inclusive in Bl~k 16, Original Townsite. 4. Presentation of proposed development for Second Lake Subdivision by the City Engineer. 5. Interview City Manager applicant. 6/214/64 I, /Hlliam L. 3haw, Councilman for the rity of 3eward, Alaska, do hereby waive the required six-hour written notice of special Council meetings in connection with the above special meeting. Dated this3/~~day Of~F -,~j( ---~~_._- ~ ',villiam L.3haw 4 before me this s;11 _ day of 3uncrib d. and sworn to 1964. ---,- _.- ----,., My Commission Expire. MIl); H. ~ . . CITY OF SE WARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD IN TEMPORARY CITY HALL IN THE BASEMENT OF SEWARD GENERAL HOSPITAL AT 4:30 P.M., WEDNESDAY, JUNE 24,1964. 1. Roll Call Mayor -Perry Stockton Councilman - Bill Lantz - Richard Kirkpatrick - Dan Bedford - William Shaw - william Vincent - Del Zentmire 2. May accounts payable. 3. Discuss purchase of South 20' of Lot 10, and Lots 11 to 15 inclusive in Bl~k 16, Original Townsite. 4. Presentation of proposed development for Second Lake Subdivision by the City Engineer. 5. Interview City Manager applicant. June 24, 1964 To: City Clerk-Treasurer Please call a special meeting of the City Council for the above time and purposeS(i .. ()) / ~ -~tI~ ,,,-~/'iz/}",/i:%n-. James "IJ. Harrison 1/ City Manager I i > .' . . [RJo l;~' (';1: nI'l' "",.;, ft' ,- ~,' ., U .. , -' ,- I ... '-_.. , ~11r: J 29," " To ;Vhom it May Concern: City of Seward I 'lJ'illiam L. Shaw _ _, __' Councilman for the City of Seward, Alaska, do hereby waive the required six hours written notice of special meetings of the Seward City Council as regards emergency session called by the Mayor at the close of the special meeting of June l~), 1964 for the purpose of discussing and determining the intent of the City to acquire the South 20 feet of Lot 10, and Lots 11 to 15 inclusive in Block 16 of the Original Townsite, and which was declared emergency due to the need to advise the Government regarding land on which to build the new State-City Building. Signed at ____,___._ ---~-"- , this day of _ 19 64. - -...,.-' ---- '" f ~~". '" \ " \ \\" \ .~\,. ' ~-) ---_.,-~ -- '.- -' Signaltre Subscribed and St-Torn to before me thisJ:;~day of ~_, 11t Lj 1964. O' -~7 -ct~~LlL I ~: f1 ~~ n and for the State / . My Commission c \ . . To Whom it May Concern: Hilli1m L.jhav,r Dan Bedford I Cl~:n ::~(:l-~ f~{"Y",1 - - ..;.: -,~_-=-::... '~=-- - - ---, Counc:ilman for the City of Seward, Alaska, do hereby waive the required six hours written notice of special meetings of the Seward City Council as regards emergency session called by the Mayor at the close of the special meeting of June 16, 1964 for the purpose of discussing and determining the intent of the City to acquire the South 20 feet of Lot 10, and Lots 11 to 15 inclusive in Block 16 of the Original Townsite, and which was declared emergency due to the need to advise the Government regarding land on which to build the new State-City Building. Signed at , C'>' . ') Y" ~ ---':~":.'-::'_.,...:.::..J__. _ ___, ,,~ 1 .,,....../ :-:l _1.:.1_),." this " ,) day of "U""":! -" ~--~~--- -=-- '-. -"'..- ~ , 19_C?4._ -~gnaifr~ 3uhscribed and !:Worn to before me this ~~ day of _,~~5 t , 1964. ~ r - 7'/)/T~. / j e --d:t..-1" ~ 0-. '/_ <</cLf~ .' Nota.t y Public in and [01 the 31,d.1.&1 of My GommlssiO~ expiros ______ ; 1 c~iijC((l:l -- . 7~~ .~ , \ , \ \ \- . ..&-..-v-d /I! ~~.efri,~ ~ll (10-1-62) . ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HEID AT 8:00 "p.M. June 16 196--..L. i,f/p ~ J.-<~-:t !lA-<!-CCC'l,(,<A_'- nJCC<.'t1 >1'4-v, ON THE WRITTEN REQuEST OFf) the Ci ty Maca ger <'i.-JcJtL <~4rL.~, FOR THE PURPOSE OF conducting a public hearing res;arding poss- ible purchase of Lots No. J1-35 inclusive. Block 12, 1,;:l1lhner Addition in the City of 3ewar~ per LeEal Notice posted Rnrl published commencing June J. 1964. Si~n8ture of Councilman or Publisher Date Time - - /" _/~--- r--~::::____ _, _/ ---_ -~c--7 ~ If ~l xJ?~t,,1 ~-%~--.</ &~~,~ L/ d /;~/; (/ /C/5? /?/'1, I () / J J /') '" /~/l ~/I( &,;'/ y- c/ ,Il~~ ~~~'",?~~~~--z~' tf --/ ~~-6.y /~/sV/'-7 ,,//v' JJ- ,'/i!zlr\ A-C,/jL i~ . /f -,:;:7' / (/- -:.;,~- )'/7, / e&<u~~~_ : --(1,--6'1' IIJ;os:'A"1 ~ <2 ~hd - ~ E; -' ![ff~ (-.J'~ U~ , i /.' I l' / .~~iCu)z:,-f )!Jj2~ti7'9 ) , - /( <t )j1J SCL, , I- /i)!/ /)lcu (t2{ 6/ 1/6/1:1/ 1()CPfil/Y) " . (:..lc!!-'- ' J . NOTICE nF AND AGENDA OF SPECIAL MEETING OF THE SEwARD CITY COUNCIL TOBE HELD AT $:00 P.M., TUESDAY, JUNE 16, 1964 rJ iJ"~A./U-~'1- 7 <>;.;- Pp/ r.JI;-,'Y'-L '2--, 1. Roll Call Mayor Councilmen - Perry Stockton - Dan Bedford - Richard Kirkpatrick - Del Zentmire - vvilliam Vinc ent - ,.Jilliam Lantz - willian Shaw City Manager - James Harrison i. Public Hearing regarding possible purchase of Lots No. 31 - 35 inclusive, Block 12, Laubner Addition, in the City of Seward per Legal Notice posted and ~~blished commencing June 3, 1964. _) , -r- . / /' <.'-t(1 ))1 ,1_ ' , c<: <"Ie v --< f //1'?-'-"../ d fI '_--0< c r'-~'-"C ,'v.L, c- . / / 'f /Ll..J C. c'i - . I::: 6/16/64 Clmn. 3haw - 'lJould you please complete and return: I, William L. 3haw, do hereby waive the six-hour written notice of all special Council meetings as required hy the Hom ~11e Charter per the above meetinR;.""" D.ated.~t. K.etch' a , Al 9ka, this day of 1 o~. " - - __I n___ -----(\ ~O~~." ) ~:_ ,,' ~~ . -.- - ---~ :,villlam L .3haw, Goune ilman for the Citj' ~;ewarJJiij.l' A.Ja3ic." I Subscribed and sworn to beforeme ;th's..J~day o.f - Zt:.--.-,/71 ~ 1964. D" ,"'~. ~ lory publij in and for the ~)tate of Alaska. lAy Commission expires My Co~issi~'!.1<;xpire~M.a.y; 2.8. 19611 City Manager - James Harrison .. .. .. NOTICE ~F AND AGENDA OF SPECIAL MEETING OF THE SEwARD CITY COUNCIL TOBE HELD AT $:00 P.M., TUESDAY, .-f-- JUNE 16, 1964 rJ 1-1/'.'L"-~-'1- 1 <>;;.. pr>" rVJl.y,.-vL 2--, 1. Roll Call Mayor - Perry Stockton Councilmen - Dan Bedford - Richard Kirkpatric - Del Zentmire - vfilliam Vinc ent - vfilliam Lantz - V'lillian Shaw i. Public Hearing regarding possible purchase nf Lots No. 31 - 35 inclusive, Block 12, Laubner Addition, in the City of Seward per Legal Notice posted and ~~blished commencing June 3, 1964. f) --r' /1 / /' {"f-II })1.;c" U)"",C-1./ -< I VYl' '-'V 4 /,'_--0<':. C ,A.-<A-" Z "J- - c- . /'f jL0. r:. ~~ -6: :<A ;....-.1 / ( ,4(( "'" \C' . I' '.' , _ ~ ( '- (I, -' '. -.. ~. , / // ( i .,' C /l' .:'."~ 6; I S I&., y ,\ )1 (i ~(( --r (' i f',. -'/, , '- ( (f~: '( Ie \ , ' t;:ctJ iiJi! ~WttM.~Jh-e1'V\ ~t~~&~( !~ c' ( /" /.,..- X (;I" ~ / ,.-") /7..':~ ( ;~ ?~~ / / I~,~,r.-,.,~ ~/ " /~ /.1, /<.,r',~~1' /.~-, ( )(. ".4.'~\,. -, I ((-X ,'1'" ,-'- . >' 'c((( ,<- ~/( (' <~, { {II 15--/ (" Y' ~,." _.5t:-, ,,- - '''T'. / 'J (/((:.#' , !...J L '_ L...:. -I . ~ t~1 · :. 9ff1ee ftll (10-1-62) . Time ~ ;; . F ,r: ~/ Cj ~ !/1 . 1f1Jl d ~J'.-.; L < ".I. ::tl v: t-tz:! /!1:'rilt.J -, ~l!MV J;''f)lyvJ h7 ~:jtJ/;...! r.~-1f-{)'7 J Pn' ~ Iv L(/ - ~;:~ 71/ L~ (jo~ 2L/r:::~~ ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HElD AT 8 :00 P.M. Thursday, June 11 1962 ON THE WRITTEN REQUEST OF the City Nanager FOR THE PURPOSE OF Public Hearing on Proposed tJIunicipal Bude;et for Fiscal 1964-65 per Section 6.3 of the Home Rule Charter. Si~nature of Councilman or Publisher Date ~ C~~ -/ tb'//~-GY ::-/0:" ::;y &'(crCt.t ~ /,~ tfJ /6' JI . I ..f2.:..1l.:k /-; A.,.fJ(<,-C'~~ y) . r-;7_ ~, t c:<~!<~-l/d t~0J-! r ( r'l1 t~~ttL c a-c-! "Yet ;r.. t& {~ -/1/ //- V v /'HCL:C (f ,,( J[ /~'-- j F~ lJ, , / f/l) # A.. . . CITY OF SE wARD NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE SEWARD CITY COUNCIL TO BE HELD AT 8:00 ~'CLOCK P.M., THURSDAY, JUNE 11, 1964 IN THE TEMPORARY CITY HALL IN THE BASEMENT OF THE SEWARD GENERAL HOSPITAL. Please note that this special meeting was advertised to be held in the New Fire Statien but it will be impossible to occupy that building, and the place has been changed per ahnve. 1. R.,ll Call May~r - Perry Stockton Councilmen - Richard Kirkpatr- lick - Bill Lantz - Dan BMf6rd - william Shaw - .villiam Vinc ent - Del lentmire City Manager - James Harrison 2. Public Hearing on Proposed Municipal Budget for Fiscal 1964-65 per Section 6.3 of the H~me Rule Charter. I, \'lilliam L. Shaw, do hereby waJlve the required six hours notice of special meeting inthe instance of the above described meeting. Signed at _' Alaska, this day of June, 1964. L~~ ~1L J- \'V1~ L. Shaw ~,/..-J sworn to before me this ~____Qay of Subscribed and .4meil,' 1964. 11 Notary pub ic fc?::i:f'ti1t~ Alaska. My ornmiss ion expires My' C()~mlssion EXJ:li~~~y' 28.1%$ . . CITY OF SE wARD NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE SEwARD CITY COUNCIL TO BE HELD AT $:00 ~'CLOCK P.M., THURSDAY, JUNE 11, 1964 IN THE TEMPORARY CITY HALL IN THE BASEMENT OF THE SEWARD GENERAL HOSPITAL. Please n~te that this special meeting was advertised to be held in the New Fire Stati~n but it will be impossible to occupy t,ltat b1-1.ilding, .and the place has been changed per C\.hnve. 1. R~ll Call May~r - Perry Stockton Councilmen - Richard Kirkpatr- lick - Bill Lantz - Dan Bedford - william Shaw - N'illiam Vinc ent - Del lentmire City Manager - James Harrison 2. Public Hearing on Proposed Municipal Budget for Fiscal 1964-65 per Section 6.3 of the Hnme Rule Charter. 6110/64 To the City Clerk: Please call a special meeting of the City c?un 'il for the above time and purpose. . -) /; ') -../J!~ ames iV. arrlson City I-'1anager . ern m'" A p nnar;:t _ " ' ,. " \Ylj;J ~"-'::~' '.:, J L:::I JUN 11 1964 ;,'lAIVER -",-- City oi Sewad I, 'i'lil1iam L. 3haw, Councilman [or the Sity of Jeward, Alaska, do hereby waive the six-hours written notice of any special meeting of the City Council as set forth in Section 3.5 of the Home Rule Charter in connection with spedal meeting held on the 22ne of May, 1964 at 4:00 o'clock p.m. I understand that this meeting was set up at the regular meeting of May 18, 1964 and due to preparation of documents for the meeting and other matters, the City Clerk found it impossible to prepare and secure the written receipt of notice of meeting and agenda with the six hours notice; also I was out of town on this date. Signed at Ketchikan, Alaska, this __~ day of __J I.J ~ Q-:____, 1964. ~~l~ 'l'Iilliam L. Shaw City Councilman sworn to before me this -Jf___day of 3ubscribed and ~ , 1964. .a~~( u ic ln or the Alaska. My Commission ~ JV ~~: ~)IJV . . ," .\TAIVER I, Dan Bedford, Councilman for the City of Seward, Alaska, do hereby waive the six-hours written notice of any special meeting of the City Council as set forth in Section 3.5 of the Home Rule Charter in connection with special meeting held on the 22nd of May, 1964 at 4:00 o'clock p.m. I understand that this meeting was set up at the regular meeting of May 18, 1964 and due to preparation of documents for the meeting and other matters, the City Clerk found it impossible to prepare and secure the written receipt of notice of meeting and agenda with the six hours notice; also I was out of town on this date. Signed at Seward, Alaska, this I:.it:- day o~~ , 1964. ,<9 ~ 13 D.d h.I__ " Dan Bedf'l:ct City Councilman Subscribed and sworn to before me this .L.4.../__ day of __c~~_' 1964. Lt---Z6;",:o /r)//c7Y~-- Bea tric e E .Na t ts City Clerk-Treasurer ~ . CITY OF SE,vARD . AGENDA AND NOTICE OF SPECIAL MEETING OF THE CITY COUNCIL TO BE HELD ON FRIDAY - MAY 22, 1964 AT 4:00 P.M. . Roll Call Mayor - Perry Stockton Counc ilman - william Shaw - Dan Bedford - william Vincent - Richard Kirkpatrick - Del Zentmire - Bill Lantz . 2 Receive 1964-65 budget proposal. . Ordinance No. 335 authorizing exchange of deeds for City owned residential lot(s) with those who lost their homes in the Good Friday ~arthquake and Seismic Laves. Ordinance No. 336 granting a moratorium from payment of Sel,rer Assessment Installments No. 20 - 40 inclusive and interest on principal buance until further notice. . Reveive report on status of Radio Station KIBHvs radio tower and antenna location. Instructions to the Ci$!y ielanager to advertise for bids for personal property surplus to the City/s needs. May 22, 1964: To the City Clerk - Please call Council t'or the above set forth above. s"pecial mee~in'f1: 01' the City osesl f . me and date .t/ , lff1:d~/_ ames W. . arrison City Manager ~~ ,Z' ~~!~ ~~ 7rt-~ I &d/-,(/'~ ~,o/ 'nu?~ . . NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE SEWARD CITY COUNCIL TO BE HELD A'f THE TElvIPORARY CITY HALL IN THE BASEfJ',ENT OF THE SEivARD GENERAL HOSPITAL AT 3:00 P.M. ON MONDAY, APH.IL 27, 1964 1. Roll Cail Mayor - Perry R. Stockton Councilman - Bill Lantz - william Vincent - Del Zentmire - ';Villiam Shaw - Dan Bedford - Richard Kirkpatrick City Manager - James Harrison 2. Resolution No. 390 (Supplement) enlarging the scope of authorization for filing of a feasibility survey for the Seward area. 3. Resolution No. 369 rescinding Resolution No. 368 to be replaced by Resolutions No. 370, 371 and 373. 4. Resolution No. 370 authorizing the filing of application for APW project for the restoration and rehabilitation of City of Seward water Supply Facilities. 5. Resolution No. 371 authorizing the filing of applicatiton for APW project for the restoration and rehabilitation of City of Seward 3ewage Treatment and Disposal Facilities. 6. Resolution No. 373 authorizing the filing of application for APW project for the restoration and rehabilitation of City of Seward City Hall Building. To the City Clerk: Please call a special mee~ing of the City Council for the above purpose anr;};';>> , /)/ c =- ~'- i) j!{f/)/L47/) L _ J, es ,v. ~ison, City Manager /1 Acknowledgment and receipt of notice of and agenda of the above s peciall meeting: Name Time Date .,- _~/ ~_~~,~ ~_ _ r: 30 @!L ,/ ' 'I iff! ftl-tCL~4!>C''L~./ ;f / ' :: G;' /;2At ";Pc ),'-'7 s~/-z--~,4:ta>)-, b a" ,~ ,Y' L/ l' A!!:J ." r' l...,i ---~"-.I" - ... C' . . -~, t:/ <-;h: ~y/" -- - - L~ /),':'11 -~~'c;;0."~'~:~?~~/ r2t/ff/4/:;'~Z:r2"L~) ~LdL/' ---Lhl L4,;;-d/~~-k.__ ~~ _ _l~~ , - ,/ , /' ~ - , " 17r'" //,<';' -' // ./ / ' I, ,~ /,' ;.' ff" .... ."; ,/~1/- -....:..~+,I' -' --- I)) / I L7t2'>V &I/~ tt! p~ i ~ _"y-v!/-,:{f 7 -.:;L-L 7 -~2 y- ,:) I.:. to </ j./ -~:) "-~ /I-s1-j-6~ _rl f If ,/',/ / / 7" - f 7 -t'-;!! / , / / . . Date NOTICE OF SPECIAL MEETING OF THE SEWARD CITY COUNCIL ANTI ACKNOWLEDGMENT OF RECEIPT OF SAID NOTICE. AGENDA PER BELO~v. MEETING TO BE HELD AT 8:00 P.M., TUESDAY, APRIL 21, 1964 IN THE EMERGENCY CITY HALL IN THE BASEMENT OF THE SEWARD GENERAL HOSPITAL. r.1ayor - Perry R. Stockto Councilman - Richard Kirkpatr' - Dan Bedfor~ ~~ - William Shaw - Del Zentmire - William Vincent - Bill Lantz 1. Roll Ca.Ll City Manager - James Harrison 2. To hear petitioners for adjustment of original property tax assessment roll for the tax year 1963-64 and equalize said assessment roll. To the City Clerk: Please call-ii special meeting of the City Council for the above Acknowledgment of receipt of meeting: of and agenda of above special Time ,~~ -=~-=--= ~~~~~~-'/ -,--- G~ry /j;jfJ___ ___ ___ _ZJ--i~/!J1,-- 'II /,--rr- ' .' 11,.)1. L~,L,'L ;~"!t>::j.S e, ,~"-'_-'-~ __ __ ---r!f-d '7 / . '( / ,......~._-,.-..._.)( ,/~' #--._-;? , ?SL/.'/ ;,K-":~ ,Lt2:--Lr/ p~ 1 ~ . ~~ ,--- .' {WJc&t~Ai;;(__ _ ____ ___ I:;J7/JLitQ/Ug~;:fv<-<- 1'oo~- u ~~--O UC~ _ ( /. . ( 1# 1:./ fc Ct, ,/;. {~"{'(./ i'N/.,'; f -:" <' \ /1"., r ('... - ("'L -^- ,,-. - ;('-- -; 5' , .:2__ '7'f/: _. LL~.? ;7,' ,r r:.____ ~----::lv' C <.c ,L/-.u - ~_t -9'-2g-cZ- 1.. ,z~-L- _.:L:2 ~. fL hi ~,;>/~~ , '1-/)-1 / ~ >L 'l/ ;./ // '/, / '";. ."1 -:: ~ ~ " ,...-)~,- . Misc. Office #11 (lO~1~62) . ACKNOtoJLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWllRDTOBEHEIDAT 8:00 P.M. JANUARY 13 196.1.- ON THE WRITTEN REQUEST OF the City rJIanager FOR THE PURPOSE OF (l)Open bids for construction of elevator addition to Seward General Hospltal, recelve recommendatlon 01 ~en- insula Community Hospital Association, and possibly make award. (2)Receive tabulatlon and ~nglneer's recommen~atlon on Olds lor construction of Street Improvements and cons~ier award of contract. /-/'/ ",:'<5--,/1- ~(J /:-d4~<- Si~nature of Councilman or Publisher .~~~~ pa~~,-~ ~tfL D 8fi:o;=o,.rl.O jJ~ ,dr~c~---,u' ~ #!v .1:5E:' -. --- . -", ) ~.,. .:-1r? ~-- ._..?"- ._1 ) "- / j( rt ~-( ~(: J ( CL j -~ rL- ( ~ <'- ( -,'J~-j' t~ ~1~'- Date /~/J-C:Y /-13 -t,,"f ( _ I '0-b'l /-/--'"'6</ / - /;- t t;.- c'/ '7 )?/l ~ ('o( ;Z L .'"vL Y ~'n I r I-:/.J-i,/ I--I,~, '7 Time ,.y 7/?1~ 9' -%-- s-s-- <1 /d.--- , .r.r '7 .----- A /"f ' ld )\ -, , //sl (. V 10 .'o? f} 1m. I () : 3 0 4 /L) . . CITY OF SEWARD NOTICE AND AGENDA OF SPECIAL MEETING OF THE SEWARD CITY COUNCIL 8:00 P.M. - MONDAY - JANUARY 13, 1964 Mayor - Perry R. Stockt~n Councilman - William Vincent - Bill Lantz - Dan Bedford - Del Zentmire - William Shaw - Richand Kirkpatrick City Manager- James W. Harrison 1. Roll Call 2. Open bids f~r construction .f elevator addition to Seward Gen~ral Hnspital, receive recommendation of Peninsula Community H~srital Ass~ciation, and possibly make award. 3. Receive tahulation and Engineer's recommendation on bids for construction of Street Improvements and consider award of contract. To the City Clerk: Please call a special meeting of the Council for the above stated purposes. . . . Misc. Office III (10-1-62) ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THEAlI'fY OF SEWARD TO BE HElD AT 5 :00 P.M. December ~/;f/Y..<- 196...22. ON THE WRITTEN REQUEST OF City T'-1anager FOR THE PURPOSE OF Proposed Resolut:. ton No. 352 accepting purchase offer dated December 18, 1963 from Marshall and Meyer, Inc., and agreeing to sell $135,GOO street improve- ment ~eneral obligation bonds bearing interest at the rate of 4-1/4%, 20 year term. /"1 (t. ."'. ,--' '~..' ,J L. ,c-- ~ignature of Councilman or Publisher _ I .' ,/n-v!(f~",-.L~, ~ ?'_ I,. . ,I ::4'1':" 0' /' .' . _ " ' ,_ ,/ Date Time , ' /'/ - //' ,.'-- \ /~- _____ J " /c/ 4/// - ,,~~~~~ .' / 1/ r'! f. li "- --. / - ~ i t' 'v77 <-,'-: t<:-, -.7-rt iJ '\ ) , /7, ? If,0 ,.~:r)"~,.t~/{' Ii ;':' l' 1/' L('i~l I) A' I I/-L-ei , 1/;~7;-"- ~'~~\\"~L-\- ~,~~, /\ \~, l/'"'/(j'(.'/(, i/ /t-/9'-G. J /?- /f-i, 3 /{):~/, /}/If I D - 30 /JII}.. I J' I "i' t ') (, ,I J--. - / '/ - t. J /;;r.-) 'l-dJ. /0:3.24'1 j)!-I"( /~' , f" I:' / c,_I" I . /. ~, .../, ;:( /";", , . . CITY OF SEWARD NOTICE OF AND AGENDA OF SPECIAL MEETING OF THE CITY COUN~ 5 :00 P.M. - THURSDAY - .QECENBER iJt,2<-i963 Mayor - Perry R. Stockton Councilman - Dan Bedford - Richard Kirkpatrick - William Shaw - Bill Lantz - William Vincent - D~lmar Zentmire City Manag~r - James W. Harrison City Attorney - H~ward W. Pollock 1. Roll Call 2. Proposed Resolution No. 352 acc~pting purchase offer dated December 1$, 1963 from Marshall and Meyer. Inc.. and agree~ng to sell $135.000 stre~t improvement gen~ral obligation bonds bearing interest at the rat~ of 4-1/4%, 20 year term. 11 ,4,i) l2~J To the City Clerk - Please call a special meeting of the City Council for Misc. OfficeAl (10-1-62) . . ACKNOWLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HElD AT ~ P.M. DECEMBER 9 196.2.- =:!t' to [) ON THE WRItTEN REQUEST at . THE CITY ~~ANAGER FOR THE PURPOSE OF considering award of Public works Building construction contract pending HHFA approva~. Proposed Hes. No. 348 Proposed Res. No. 349 authorizing C1ty of Seward Pub11c Works Bldg. Construction Account Authorization to deposit ~2,OOO. contingency funds in Public Works Building OVll",tl uc.tion Ae:e;eun~. PF'6~e6e!t Re66l1itisl'l ~IEl. 350. Arrangements for sale of Street Improvements Bonds. SiJtnature of Councilman or publisher Date time NOT DELIVERED IN ERROR - SEE MINUTES FOR DECLARATION OF EMERGENCY. /, , r ':...-A .<', />:. _ - 1-,1 ..J' <I'A-I'.. l' ' - , , '-" . i ~. -,--~- I / _-.J{ ,.l J" . . CITY ui<' SEWARD NOTICE AND AGENDA OF SPECIAL MEETING OF THE SEWARD CITY COUNCIL 8:00 P.M. - MONDAY - DECEMBER 9, 1963 Mayor - Perry R. Stockton Counc iIman - William L. Shaw - Dan Bedford - William C. Vincent - Richard Kirkpatrick - Delmar Zentmire - Bill Lantz 1. Roll Call 2. Consider award of Public Works Building construction contract pending HHFA approval. Proposed Resolution No. 34.8. 3. Proposed Resolution No. 349 authorizing City of Seward Public Works Building Construction Account. 4.. Authorization to deposit $2,000. contingency,funds in Public Works Building Contruction Account. i ,,',,' 5. Arrangements for sale of Street Iprovements Bonds. TO THE CITY CLERK: PLEASE CALL A SPECIAL MEETING OF THE CITY COUNCIL r~~v~O~~~~osg~~EMBER 9. :~" .,at 8,:,O~~ FOR THE " I[C) Me L/ 1;;)0 c ,c ES 'w. HAh:RI SON / / CITY MANAGER I I ( J J .~' ,j '. ,.j ::/ ,(... i " ,J , ,; 'I - , I 110"" ' , '(k " " ' " " I (~I " -.!. ((', .......i ...:; I' . . We, the undersigned, members of the City Council of the City of Seward, Alaska, do hereby acknow- ledge and give receipt for verbal notice of post- ponement of special meeting of the City Council from 8:00 p.m., Monday, November 25, 1963 to 8:00 p.m., Tuesday, November 26, 1963 due to the proclamations of the President of the United States, the Governor of the State of Alaska, that Monday, November 25, 1963 be a day of mourning in honor of President Kennedy. Signed at Seward, Alaska, on the day below recorded: I. ,.~, z,""'~ .' /.'", J ~-' ....:;,. '":;.. /' " .:..-.- ---~;; ...>.......II'....c: . ~ ...---...-_- - Name. /' ". ."_.._'--". C .,..,,..-,.,,,.h_ , . )//3-':: /~ Date """'" ~ - - ,', . ./ .'//-// ,-": ../ t. 7..; dA v c~<-'- _ , II - ;?c; '-{> ~ - j} .' "'---- ' (~~~ ! I ;. ,~ G" ~.J! _lL :2 ~- ::> (. ,) ./Z~ -"~,/././ / r / ~~~ // ,/,c' " C~ ~ .::~j,'Vr-;y 4/L iJ. IJ ~~~ - ~-(j _.- /;;. -7-"'3 1;;Z - 9- 6 -3 . . CITY OF SEWARD NOTICE OF AND AGENDA SPECIAL MEETINGOBF THE CITY COUNCIL 8:00 P.M. - MONDAY NOVEMBER 25, 1963 1. Roll Call Mayor - Perry Stockton Councilman - William Vincent - Bill Lantz - Dan Bedford - Delmar Zentmire - William Shaw - Richard Kirkpatrick City Manager - James Harrison City Attorney - Howard Pollock 2. Preliminary plans for street improvements for approval and recommendations. 3. Receive tabulation and consider award or rejection of bids received for Emergency Elevator for Seward General Hospita 4. Quarterly financial report - all departments. (Carried ove 5. Receive report on Water Bond Reserve deficiency in relatio to bond sale for paving and authorize loan from Electric Department to Water Department to cover this deficiency. Proposed Resolution No. 345. (Carried over). 6. Proposed contract with 3tate extending part of its Personn Rules to City emp~oyees under Civil refense refund grant. Proposed Resolution No. 346. (Carried over). 7. George Goodhue dba Yukon Bar request of liquor license. 8. Discuss the appointment of a Council representative to the Borough Assembly. (Carried over). TO THE CITY CLERK: Please call a special above agenda. Council for the -- ~ , Misc. Office #11 (10-1-62) ,,' C \ ..\ & t . L. ::y , , t '- \" , " ' ^ " \" \ ~ I" c , ACKNO\onJIDGMENT IS HEREBY MADE OF RECEIPT~T -tHE TIME AND DATE WRITTEN HEREON OF NotICE OF SPECIAL MEETING OF T COUNCIL OF THE CITY OF SEWARD TO BE HElD AT 8:00 P.M. M NDAY. NOVEMBER 25 196.....1.:- ON THE WRITTEN REQUEST OF THE ~~ CITY MANAGER. FOR THE PURPOSE OF 1. Roll Calli 2. Preliminary plans for street improvements for approval and recommendations; 3. Receive tabulation and consider award or rejection of bids re~eived for Emer~ency Elp.vator for Seward General Hospital; 4. Cuarterly financial report - all depart- ments; 5. Receive report on Water Bond Reserve deficiency in relation to bond sale for paving and authorize loan from Electric Department ~o cover this deficiency. Proposed Resolution No. 345: 6. Proposed contract with Sta~ extending part of its Personnel Rules to City employees under Civil Defense refund grant. Proposed Resolution No. 346; 7. George Goodhue dba Yukon Bar request for approval of renewal of liquor license; -----fii~re~e~~or~t~-------~e-----------~--- 8. Discuss the appointment of a Council representative to the Borough Assembly. (Items 4. 5, 6 and 8 carried over from November 18. 1963 regu- lar meetin,,:.) Signature of Councilman or Pub'r. Date Time (: II.. /:-. ~' u I , ~, ,r; I ~ '-7\IL?~L::- '\-/ ] ., ~. 5 "j l -, , /;' t' t.-'~'J I );,Jf~' , l' ~J ./' ,- 1/'- '1-' 1_>' ) '(, 1 I (~-I)i, i ) ,,- ) r i........L-(..'o{/-~/l.-<i'Z~,(,,~ , . ill ,}v~:t::: 2<_ ~~v c'/:!- -'~ ~<','~.:/: 1/ I) ~ '" /:"",' /'{' -'l /f .~--. .....t:..' -> 'l.-. _ (<.~~ //_-1;; -t' l' l ./.5- C j '- /' .#- ) ( , // '- ~ ,/., "'/ '/ , - ;r ... L _(: ~ , _~ ~ ~ ~ .. ~ / L I 11- , , -- / .... ( I~ V /J~ ~~~J ..~. 2_2,.~~ q~,r!J ~ - (\'- 1+-:1 f;;, (L Cc> cC 1 ,J/- ,r-/;-t( )J I"'~(~- A~ J uLJr./'.l' i j)/" ~~ s ( I J'. .1., i \ '--( .>, ~.. .- C' !.', . C -(- ~ j' ~ - " - ..) <".L- . . . CITY OF SEWARD NOTICE OF AND AGENDA of SPECIAL MEETING OF THE CITY COUNCIL 8:00 P.M. - MONDAY - OCTOBER 14, 1963 1. Roll Call Mayor - Perry Stockton Councilman - Delmar Zentmire - William Vincent - William Shaw - Bill Lantz - Richard Kirkpatrick - Dan Bedford City Manager - James Harrison City Attorney-Howard Pollock 2. Proposed contract with Gateway Development for development of mineral under Brownell .~omestead and establishment of return to the City. 3. Tryck, Nyman & Associates proposed contract for engineering street paving. Resolution No. 338. 4. Approval ef final plans for pufulic works building and authorize advertisement for bids. 5. Approval of final plans for Hospital elevator and authorize advertisement for bids. 6. Receive Seward Marina, Inc.9s plans for marine way and restaurant. -1 r : 1}1 e C j. ~J ";'" ~ 1 (; r~ :.: rJ')::--~:~,~? r "11 ;j '-3T'c;('--i.~-:l r:1c:::.?~:,-in.: 0f ~'.:lC ~i:,H ~(::J.~'-l(~iJ_ :-.i::r:\.,~- ;--i'VR ~n'l 1,~'+-.J('? fr..:.c ')r!e ~:!~J()''.rc; ~t-;:::::,,......-. Y' r'...., ,T;::U~:.23 ,',r" '-,""- ::>r"~ r~_;t,,. ~2"1:J ~P::--' e Misc. Office *11 (10-1-62) e ACKNOl'JLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HElD AT >, : (1" P.M. ('(,'ti '~ cC' 196_ ON THE WRITTEN REQUEST OF 'IT'.....~ "'~~"', -.~--,~~, Jl _. FOR THE PURPOSE OF ..., . - ~ T r'" ", "T~ )' .....1__-"- l"~';"l ';'~\T "T ~:"~-~': ," ~ ,-" ""'''( i Si~nature of Councilman or Publisher 1/ ~ "1' ~ It '~ k/i/2--1 ,/ /1 / 0 ~ 'i A..c:2/".'c ,{/';>~L 6 /f..YJ/l":! A~cct..l... /)-J /' a,~ ff~ (,_ ~/>;~/1-! ~~'JAiJ'~? '- 77 . .~~ . \, (\ " ,\ , \ \ .,,\ 1'1 \L':"~ ,~ , ~ . ~/,c"J;:~~ _ e71 (~A", ./// 'f; Iy \e" if T -~"'~11 ! .~(' ,-~ '--;' ~ ~ : ,"'''' :,., "'~\~T ~j - T,]., ,." -, "T .T.....- ,) I "\~I--J ~":I~rr~ .~, T , ... .... -,"" Date {' 'f~' :;> >" ~ c} (~/ / r:i'6 ~? /O"j'L~ '3 M-/-~3 l ') . .. /.. _,' 4_ , -: ' /C'/,C'? , ( , C? / /> r;:. / /. ~ 'T Time I I ' // - i /1',;' ./ 'l S ~"\ . r,~\ ' /~ ,/ :rn r "1'?- ~ ?11. "1/ -'Z -.- ?/7 . '). "t ) "/ >.' ,:: f ~1-- , ' / ~.. ( . '" '-' .. - # ~) .' (' ;: / :-, .:. ~' j F;' L , ,: ;,-!. . I. .' .',/_ ,~ J J . . CITY OF SEiVARD NOTICE AND AGENDA OF SPECIAL MEETING OF THE CITY COUNCIL 3 : 00 P.M., OCTOBER 2, 1963 WEDNESDAY Roll Call Mayor - Perry Stockton Councilman - Richard Kirkpatrick - Hal Drinkall - Paul Stockard - William Vincent - Erma Walk er - Del lentmire Canvass the ballots of the general municipal election of October 1, 1963. rnr, --nTl ' ,'-'Tnl"''' .; ~ l L . ~ ~_J .J .J J -'- ' , PT.;:,:-~~:-~ '~,r'JT '\ -:r~\~I'\T ~r:-,~.":~T~,r'J r~.? .in~ '~T~'<r SlU"T--;TT ;-'_.._ '"1"q"~' !i.Tt(-P~ J>:;:'rn:~E_: !:.: -- I'TTI~;J~] 'T~,~ ('T) ~~r:~T_\t'T'~F ;1_,. ~) -'," \ j"i / , . /' J 11 . _,-T' \ , 1-lN. ) . ,-.j II. / tv j-,\. /,:f(~:-r'~' _; T..~ 'T(lrrj~3/C"-: ~c ',1': -;:-:--' ACKNO\olLEDGMENT IS HEREBY MADE OF RECEIPT AT THE TIME AND DATE WRITTEN HEREON OF NOTICE OF SPECIAL MEETING OF THE COUNCIL OF THE CITY OF SEWARD TO BE HELD AT 8:00 P.M. August 26, 196-1- FOR THE PURPOSE OF (1) to discuss the proposed changes in the School Budget with School officials; (2) Consider and take appropriate action on proposed Resolution No. 330. changing the bud~et of the City of Seward to accelerate the public works applications and make money t Misc. Office #11 (10-1-62) ON THE WRITTEN REQUEST OF available for the projects. Signature of Councilman or Publisher ?;I ,-e"'ftl/ ML4,iarf , , '/ ,() " 'I j / ~ ".' / --- ." ~.....,.. ,._, ,. .' .,; . - 1.-' '> /' - ~ ",,~,//, _~ .---.., -.. -- 7 -,,- i C, 1\ { l/(} If , 1/' l1i:, /L,: /.,,1. ,,{( ( ):7" /,', u ,2:<t.JI,dl, I ;, , ./ I ' - James W. Harrison. Citv ~mna~er Date Time OLl; J.J, 'f.,3 ;; b ' ,3.)' I!Jr( /. :;(~~...... C-"-- '-J I , 1/ ~ ' ( I (/,' I, .1' I r ;/ ~_// .. C:' - /,/,,'( ~, '/ (f", , I , 'I ,/ I.C:_/ ~ \ '-~ :..-~': '\ ,':..' "- \. ~ !c --; J /' /, ( , ['11.' ,"'/ .) / ~"~) ") ./! I j ( d :fl"f! 1,\1 I?;t-tt 2. It' e .e CITY OF SEWARD NOTICE OF AND AGENDA FOR SPECIAL MEETING OF THE CITY COUNCIL 9:00 P.M., AUGUST 9, 1963 1. Roll Call - Stockton, Perry Hal Drinkall R. w. Kirkpatric william Vincent Erma Walker D'21rnar Zentmire Paul Stockard Mayor Councilman City Manager - James Hariison 2. To consider possible waiver of the opening hours for bars unc1,cr Ordinar..ce No. 294 on Sunday, August 11, and 18, 1963. T'Te +-ne f'ollOl.r+ln.7 u"':l!:7lrr~i"DPd 'rJ.(:.lrpo,r ;lr1<:nc,..}]r:)J.~:e r~~('e:L~-c ,1 , ,-'~ ~ .1 _,'.. ..L ~ " 1... _.J -' J ~ .'- - '-, -' J > ~ Gf notice of the abov"e namoj speci_~-i.J meet=-D:j c~ t~~C' ;~>it'T !Jouncjl, at thp time 30 Jistej. /(,/ /L ,.<- I- , :, ~/ 'l.- ') { . < L,.' t.- <- ( , ,,' i' 1/ , ,'/' '. I ,/ ~\~ Qu~It~~ V \ j-+'C",", i.r (ltC, \Jj'{il ~/i'''/ '// (, / " 0 ,'c ,- / ( - \ -- '- " ,-' ) I L.':", /) I c ( / ~.', ,'_ 7/. /-- _~-r -f;/( t:';-; I': 7 ~- ( J-, ( ( . ,< I' (' ~ I It: )'_/ fl /'... , .. /' " ,',' ., /. L <-t//Y!-hL / ) " A. '- 1:- '! I ,_ ;-C___' ,-' /' -"" [ L/ ~/ ~... ("'{~- I - ; ) L ~ ' (f "> .:.:./ ,J.: 3.j) fht. 'j I ( r /1\ / ') ,r (l (, I c!u / '-'~, ,r,' / s /'7/'1 , ('I + I( ',' t. , ) / 1/ ~ )ll ! /~ /~ -, /, '- / --- 1,' /) :- - / -/"-/ /// - '- .. _ ~ 4 J &/915 '/i/ . \~/(,>~ 5 X4.? >?/~// ,'/' / ,/ '-; "- - ;" " i. - "j C .A /,-' // -, // //t.-'.J ) \ ' '.-, , I / " I:: ' i)