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Home My WebLink AboutRes1989-074 . . . Sponsored by: Murphy CITY OF SEWARD, ALASKA RESOLUTION NO. 89-074 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE DESTRUCTION OF CERTAIN PUBLIC RECORDS WHEREAS, city of Seward Resolution No. 86-74 established an amended schedule for the retention of public records of the city; and WHEREAS, the City Clerk has identified certain public records which no longer have administrative, fiscal, legal or archival value to the city; and WHEREAS, public records may be destroyed by the Clerk if approved by resolution of the City Council; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: section 1. The City Clerk, legal custodian of the municipal records of the City of Seward, is hereby authorized and instructed to destroy the municipal records as listed in Attachment "A", all of which have been deemed to have no administrative, fiscal, legal or archival value to the City. section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this lOth day of July, 1989. THE CITY OF SEWARD, ALASKA ~e~~ H R GIESELER, MAYOR AYES: NOES: ABSENT: ABSTAIN: GIESELER, DUNHAM, HILTON, MEEHAN, O'BRIEN, SIMUTIS NONE NOLL NONE -1- . . . CITY OF SEWARD, ALASKA RESOLUTION NO. 89-074 ATTEST: (City Seal) APPROVED AS TO FORM: PERKINS COIE, Attorneys for the city of Seward, Alaska 7~ /I./~ Fred B. Arv1dson City Attorney -2- Attachment A Resolution No. 89-074 CITY OF SEWARD RECORDS DESTRUCTION APPROVAL LIST . TARGET File File Contents Destroy Date ~~--~=====~=~================================================================= 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR . SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 018 SMALL BOAT HARBOR 019 POLICE DEPARTMENT . FINANCE 021 POLICE DEPARTMENT correspondence 1976-1977 01/01/89 Elec.Transfer-Dock Meters 1977 01/01/89 Corres.& Misc.Copies-APEA-1976 01/01/89 General & Misc. Corres. 1977 01/01/89 Public Hoists-Information 01/01/89 Partnership-Slip Rentals 1977 01/01/89 Slip Transfer Request 1976-1977 01/01/89 Slip Transfers-Ord.422 1976/77 01/01/89 Slip Rental Refunds 1976-77 01/01/89 Slip Waiting List Corres. 76/77 01/01/89 Authorizations re Boats 1977 01/01/89 Boat Lift & Storage Log 3-10/77 01/01/89 Boat Moorage Logs - 4/77 - 7/78 01/01/89 Boat Lift/Dry Storage Log 6/77 01/01/89 Slip Cancellations - 1976/1977 01/01/89 General & Misc. 1976/1977 01/01/89 RADIO LOGS - 1980 01/01/89 Accounts Payable F/Y 1980 01/01/89 Apsin Security Checks 1986/1987 01/01/89 BOX# File ============================================================================== File Contents TARGET Destroy Date . 02l 02l 021 022 022 023 023 024 . 024 024 024 024 024 024 024 024 . 024 ELECTION ELECTIONS ELECTIONS PERSONNEL SMALL BOAT HARBOR SMALL BOAT HARBOR POLICE DEPARTMENT POLICE DEPARTMENT FINANCE - BUDGET FINANCE - BUDGET ELECTION LEASE FILE ADMINISTRATION FINANCE-PURCHASING ELECTIONS ELECTION INDUSTRIAL DEVELOPMT BUDGET - AUDIT BUDGET FY/80 WATERFRONT TRACTS Financial Disclosure Stmts 1983 01/01/89 Financial Disclosure Stmts 1982 01/01/89 Nominating Petitions 1982 01/01/89 Employment Applications 1983 01/01/89 Boat Lift Agree. May-July 1979 01/01/89 Invoice Tickets 1977-1980 01/01/89 Log Reports 1984 01/01/89 citations - 1984 01/01/89 Clerk/Council Workpapers FY 84 01/01/89 Clerk/Council Expense Info FY84 01/01/89 Precinct/Absentee Tallys 10/83 01/01/89 Phoenix Bldg Agr Gillespie 4/82 01/01/89 Correspondence 01/83-06/83 01/01/89 Quotes Fire Dpt.Equipment 11/83 01/01/89 1981 Conflict of Interest Stmt 01/01/89 Nominating Petitions 83 01/01/89 Coal/McDuffie/Alabama Plant 01/01/89 Price Waterhouse Audit RFP FY80 01/01/89 Working Copies & Papers FY80 01/01/89 4th Ave.Dock License Agr 71-79 01/01/89 -2- BOX# File File Contents TARGET Destroy Date ============================================================================== - FINANCE Misc. Bank statements 1979 01/01/89 01/01/89 025 SMALL BOAT HARBOR Request/Mooring AppS.2/82/-3/84 025 SMALL BOAT HARBOR Boat Lift Agreements 4/82-7/82 01/01/89 026 POLICE DEPT. Radio Logs 1979 01/01/89 027 SMALL BOAT HARBOR Harbor paymt Receipts 1979-1981 01/01/89 027 SMALL BOAT HARBOR Bank Deposit Receipts 1980 01/01/89 027 SMALL BOAT HARBOR FY80 Cash Receipts 01/01/89 027 SMALL BOAT HARBOR US Govt Cash Recpts-Copies FY80 01/01/89 027 SMALL BOAT HARBOR State Bldg.Lease Receipts FY80 01/01/89 , SMALL BOAT HARBOR KPB Receipts 1980 01/01/89 PERSONNEL Payroll Summary Wksheets FY 81 01/01/89 028 PERSONNEL Time Sheets-Elec. util 1978-79 01/01/89 028 PERSONNEL Payroll Distrib.Worksheets FY80 01/01/89 0128 PUBLIC WORKS Gas & Diesel Log 1977 01/01/89 0128 SMALL BOAT HARBOR Moorage Notification 1981-1982 01/01/89 028 SMALL BOAT HARBOR Moorage Waiting List 1981 01/01/89 028 SMALL BOAT HARBOR Vessel Removal/East Yard 1977 01/01/89 028 SMALL BOAT HARBOR Moorage Waiting List 1973 01/01/89 . SMALL BOAT HARBOR Moorage Renew Notificat. 01/91 01/01/89 029 FINANCE Accounts Payables FY 80 01/01/89 -3- TARGET BOX# File File Contents Destroy Date ============================================================================== . PUBLIC WORKS 030 SMALL BOAT HARBOR 030 SMALL BOAT HARBOR 030 SMALL BOAT HARBOR 030 SMALL BOAT HARBOR 030 SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 03l SMALL BOAT HARBOR . 031 SMALL BOAT HARBOR SMALL BOAT HARBOR 03l SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 03l SMALL BOAT HARBOR 031 SMALL BOAT HARBOR 031 SMALL BOAT HARBOR . 031 SMALL BOAT HARBOR SMALL BOAT HARBOR Gas & Diesel Usage Logs FY 80 01/01/89 Boatlift Use Agree. 11/79-04/82 01/01/89 Misc. Correspondence 1984 01/01/89 Billing correspondence 1982/83 01/01/89 Billing Correspondence 1981-82 01/01/89 Billing Correspondence 1984 01/01/89 waiting List - Cancellations 01/01/89 Slip Transfers/Ord. 422 1978 01/01/89 Correspondence 1978 01/01/89 Slip Assignments Corres. 1978 01/01/89 Parking Permits 1978 01/01/89 Grid Use Permits 1978 01/01/89 General 1978-1979 01/01/89 Slip Subleasing 1977 01/01/89 Sale of Boats (File Notes) 1977 01/01/89 Billings 1976/1977 01/01/89 Fun Products Account 1976 01/01/89 Debt COllection-Longmire 1977 01/01/89 Debt Coll.-R. Lee Seafoods 1977 01/01/89 Debt Collection-stansell 1977 01/01/89 -4- BOX# File File Contents ============================================================================== TARGET Destroy Date . 031 031 032 033 034 035 036 037 . 039 040 041 042 043 044 0145 0146 . 048 SMALL BOAT HARBOR SMALL BOAT HARBOR SMALL BOAT HARBOR FINANCE FINANCE SMALL BOAT HARBOR FINANCE SMALL BOAT HARBOR FINANCE FINANCE SMALL BOAT HARBOR PERSONNEL PERSONNEL POLICE DEPARTMENT FINANCE FINANCE SMALL BOAT HARBOR FINANCE FINANCE FINANCE Addresses Slipholders/Owners 77 Transfer-Boat Ownership 1978 Slip Transfer Customer Req.1978 Accounts Payable 1981 Accounts Payable 1979/1980 A/R Transaction Printout 82 Compo Printout Registers 81/82 Harbor Receipts 1979-1982 01/01/89 01/01/89 01/01/89 01/01/89 01/01/89 07/01/89 07/01/89 07/01/89 Distrib. Journal Sheets FY77/78 01/01/89 Accounts Payable 1981 01/01/89 Mooring/BoatLift Agreements 83 01/01/89 Time Sheets 1985 Time Sheets 1985 Radio Logs 1981 Accounts Payable 1978 Accounts Payable FY 79 Cash Receipts 1982 01/01/89 01/01/89 01/01/89 01/01/89 01/01/89 01/01/89 Fixed Asset Entry Workpaper1982 07/01/89 Accounts Payable FY 80 Accounts Payable FY81 -5- 01/01/89 01/01/89 BOX # File File Contents TARGET Destroy Date :============================================================================= . FINANCE utility Payment Receipts FY84 07/01/89 01/01/89 050 FINANCE Accounts Payable FY81 051 FINANCE Accounts Payable FY 81 01/01/89 052 REJECTED PROPOSALS Nash Road SBH Rejected Bids 85 01/01/89 052 REJECTED PROPOSALS Nash Rd. 69KV T-Line Bids 1985 01/01/89 053 FINANCE utility Payment Receipts 6/85 01/01/89 054 FINANCE utility Payment Receipts 4/85 01/01/89 . . -6-